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11/04/2019-CC-Agenda Packet-RegularAGENDA CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 4, 2019 7:00 PM 502 ELM STREET SANGER, TEXAS 1.Call Meeting to Order, Invocation, Pledge of Allegiance. 2.CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues brought up during this section.) 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Work Session Minutes 10­21­2019 Approve City Council Minutes from the Monday, October 21, 2019 Work Session. 2.City Council Regular Meeting Minutes 10­21­2019 Approve City Council Minutes from the Monday, October 21, 2019 Regular City Council Meeting.   4.Consider Any Items Removed from Consent Agenda. REGULAR AGENDA 5.Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLC Consider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLC, and Authorize the Mayor to Execute Said Agreement. 6.Professional Services Reimbursement Agreement with Sanger Land Development, LLC Consider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement with Sanger Land Development, LLC, and Authorize the Mayor to Execute Said Agreement. 7.Engagement Letters/Agreements Consider, Discuss and Act on Engagement Letters/Agreements For Consulting Services With Entities Listed Below in Relation to the Professional Services Agreements with Stephens Towne Crossing, LLC and Sanger Land Development, LLC; and, Authorize the Mayor to Execute Said Engagement Letters/Agreements Contingent Upon Receipt of Funds by the City as Approved in the Professional Services Agreements with Said Developers. a. P3Works LLC – PID Consultant b. Government Capital Securities – Financial Advisor c. Orrick, Herrington & Sutcliffe LLP – Bond Counsel d. Half Associates, Inc – Engineering Services Page 1 AGENDACITY COUNCIL REGULAR MEETINGMONDAY, NOVEMBER 4, 20197:00 PM502 ELM STREETSANGER, TEXAS1.Call Meeting to Order, Invocation, Pledge of Allegiance.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 10­21­2019Approve City Council Minutes from the Monday, October 21, 2019 Work Session.2.City Council Regular Meeting Minutes 10­21­2019Approve City Council Minutes from the Monday, October 21, 2019 Regular CityCouncil Meeting.  4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLCConsider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement withStephens Towne Crossing, LLC, and Authorize the Mayor to Execute Said Agreement.6.Professional Services Reimbursement Agreement with Sanger Land Development, LLCConsider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement withSanger Land Development, LLC, and Authorize the Mayor to Execute Said Agreement.7.Engagement Letters/AgreementsConsider, Discuss and Act on Engagement Letters/Agreements For Consulting Services WithEntities Listed Below in Relation to the Professional Services Agreements with Stephens TowneCrossing, LLC and Sanger Land Development, LLC; and, Authorize the Mayor to Execute SaidEngagement Letters/Agreements Contingent Upon Receipt of Funds by the City as Approved in theProfessional Services Agreements with Said Developers.a. P3Works LLC – PID Consultantb. Government Capital Securities – Financial Advisorc. Orrick, Herrington & Sutcliffe LLP – Bond Counsel d. Half Associates, Inc – Engineering Services 8.R167602 FLUM Amendment Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­32­19 Regarding an Amendment of Future Land Use Map (FLUM) from Rural Residential to Commercial on Approximately 2.15 Acres of property, Generally Located East of the Intersection of FM 455 and FM 1190. 9.R167602 Rezoning From Agricultural to B­2 District Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­33­19 Regarding a Zoning Change From A (Agricultural District) to B­2 (Business 2 District) for Approximately 2.15 Acres of Land, Generally Located East of the Intersection of FM 455 and FM 1190. 10.O'Reilly Replat Conduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 1R, Block 1, Being a Replat of Lot 1, Block 1, of O’Reilly Addition, Being 0.843 Acres, and Generally Located North­ West of the Intersection of Sanger West Blvd, and FM 455. 11.Sanger Meadow Addition Phase 1 ­ Preliminary Plat Consider, Discuss and Act on the Preliminary Plat of Sanger Meadows Addition, Being 15.928 Acres of Land, and Generally Located North­West of the Intersection of View Road and Metz Road. 12.INFORMATION ITEMS: a.Monthly Financial Report ­ September 30, 2019 b.Capital Projects Recap ­ October 29, 2019 13.FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). 14.ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. November 1, 2019 at 12:15 p.m. Cheryl Price City Secretary City of Sanger, Texas Date/Time Posted Page 2 AGENDACITY COUNCIL REGULAR MEETINGMONDAY, NOVEMBER 4, 20197:00 PM502 ELM STREETSANGER, TEXAS1.Call Meeting to Order, Invocation, Pledge of Allegiance.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 10­21­2019Approve City Council Minutes from the Monday, October 21, 2019 Work Session.2.City Council Regular Meeting Minutes 10­21­2019Approve City Council Minutes from the Monday, October 21, 2019 Regular CityCouncil Meeting.  4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLCConsider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement withStephens Towne Crossing, LLC, and Authorize the Mayor to Execute Said Agreement.6.Professional Services Reimbursement Agreement with Sanger Land Development, LLCConsider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement withSanger Land Development, LLC, and Authorize the Mayor to Execute Said Agreement.7.Engagement Letters/AgreementsConsider, Discuss and Act on Engagement Letters/Agreements For Consulting Services WithEntities Listed Below in Relation to the Professional Services Agreements with Stephens TowneCrossing, LLC and Sanger Land Development, LLC; and, Authorize the Mayor to Execute SaidEngagement Letters/Agreements Contingent Upon Receipt of Funds by the City as Approved in theProfessional Services Agreements with Said Developers.a. P3Works LLC – PID Consultantb. Government Capital Securities – Financial Advisorc. Orrick, Herrington & Sutcliffe LLP – Bond Counseld. Half Associates, Inc – Engineering Services8.R167602 FLUM AmendmentConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­32­19 Regarding anAmendment of Future Land Use Map (FLUM) from Rural Residential to Commercial onApproximately 2.15 Acres of property, Generally Located East of the Intersection of FM 455 andFM 1190.9.R167602 Rezoning From Agricultural to B­2 DistrictConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­33­19 Regarding aZoning Change From A (Agricultural District) to B­2 (Business 2 District) for Approximately 2.15Acres of Land, Generally Located East of the Intersection of FM 455 and FM 1190.10.O'Reilly ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 1R, Block 1, Being aReplat of Lot 1, Block 1, of O’Reilly Addition, Being 0.843 Acres, and Generally Located North­West of the Intersection of Sanger West Blvd, and FM 455.11.Sanger Meadow Addition Phase 1 ­ Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Sanger Meadows Addition, Being 15.928Acres of Land, and Generally Located North­West of the Intersection of View Road and MetzRoad.12.INFORMATION ITEMS:a.Monthly Financial Report ­ September 30, 2019b.Capital Projects Recap ­ October 29, 201913.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of Council to bring forward items theywish to discuss at a future meeting, A Council Member may inquire about a subject for which noticehas not been given. A statement of specific factual information or the recitation of existing policy maybe given. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Councilor at the call of the Mayor).14.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on theCity Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a placeconvenient and readily accessible to the general public at all times. Said notice was posted on thefollowing date and time, and remained posted continuously for at least 72 hours prior to thescheduled time of said meeting and shall remain posted until meeting is adjourned.November 1, 2019 at 12:15 p.m.Cheryl Price City Secretary City of Sanger, Texas Date/Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458­7930 for further information. Page 3 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.1. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Work Session Minutes 10­21­2019 Approve City Council Minutes from the Monday, October 21, 2019 Work Session. AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Attached are the City council Work Session Minutes from the October 21, 2019 Work Session for your approval. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Work Session Minutes 10­21­2019 10/30/2019 Cover Memo Page 4 CITY OF SANGER, TEXAS MINUTES: WORK SESSION CITY COUNCIL MEETING Monday, October 21, 2019 ­ 6:00 PM 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; Councilmember Dennis Dillon; Councilmember David Clark.  COUNCIL MEMBERS ABSENT: Councilmember Allen Chick. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; City Secretary Cheryl Price; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Director of Development Services Ramie Hammonds; Planner Muzaib Riaz; Police Officer Josh Bishop. 1.Engineering Department Update General Overview of Engineering Department Projects and Activity Provided by City Engineer Tracy LaPiene. City Engineer Tracy LaPiene was recognized and provided City Council with a summary of what the engineering department is responsible for.  He gave an extensive review/update of the projects he is working on.  He noted all residential and commercial projects, capital projects and maintenance related projects including stormwater prevention, flood plain management and coordination of TxDOT/transporation projects.  Mr. LaPiene also summarized proposed future update of codes/ordinances, ideas to streamline the engineering processes and working on drainage studies for the City and how we manage the storm water in the downtown area.   2.Overview of Items on the Regular Agenda There was no overview of items on the Regular Agenda.  3.Adjourn There being no further business, Mayor Muir adjourned the Work Session at 7:14 p.m.  Page 1Page 5 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.2. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Regular Meeting Minutes 10­21­2019 Approve City Council Minutes from the Monday, October 21, 2019 Regular City Council Meeting.   AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Attached for your approval are the minutes from the regular City Council meeting on October 21, 2019. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Regular Meeting Minutes 10­21­2019 10/30/2019 Cover Memo Page 6 CITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING Monday, October 21, 2019 ­ 7:00 PM 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; Councilmember Dennis Dillon; Councilmember David Clark.  COUNCIL MEMBERS ABSENT: Councilmember Allen Chick. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; City Secretary Cheryl Price; City Engineer Tracy LaPiene; Director of Development Services Ramie Hammonds; Planner Muzaib Riaz; Police Officer Josh Bishop.   1.Call Meeting to Order, Invocation, Pledge of Allegiance. There being a quorum present The October 21, 2019 Regular City Council Meeting was called to order at 7:14 p.m.  The Invocation was given by Councilmember Dillon and the Pledge of Allegiance was led by Councilmember Barrett. 2.CITIZEN INPUT: No citizens approached the podium wishing to speak. 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Regular Meeting Minutes 10­07­2019 Approve the Regular City Council Meeting Minutes of October 7, 2019.  b.Interlocal Cooperation Agreement for Library Services Approve and Authorize the Mayor to Execute an Interlocal Cooperation Agreement for Library Services with Denton County to Provide Funding of $16,700 to the City of Sanger Public Library. A motion was made by Councilmember Barrett to approve the Consent Agenda as presented.  The motion was seconded by Councilmember Clark.  Mayor Pro Tem Bilyeu abstained because he was not present during the October 7, 2019 meeting.  The motion carried with three (3) in favor, one (1) abstention (Councilmember Chick absent).  4.Consider Any Items Removed from Consent Agenda. No Items were removed from Consent Agenda. Page 1Page 7 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, October 21, 2019 ­ 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; City Engineer Tracy LaPiene; Director ofDevelopment Services Ramie Hammonds; Planner Muzaib Riaz; Police Officer Josh Bishop.  1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present The October 21, 2019 Regular City Council Meeting was called toorder at 7:14 p.m.  The Invocation was given by Councilmember Dillon and the Pledge of Allegiancewas led by Councilmember Barrett.2.CITIZEN INPUT:No citizens approached the podium wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 10­07­2019Approve the Regular City Council Meeting Minutes of October 7, 2019. b.Interlocal Cooperation Agreement for Library ServicesApprove and Authorize the Mayor to Execute an Interlocal Cooperation Agreement forLibrary Services with Denton County to Provide Funding of $16,700 to the City of SangerPublic Library.A motion was made by Councilmember Barrett to approve the Consent Agenda as presented.  Themotion was seconded by Councilmember Clark.  Mayor Pro Tem Bilyeu abstained because he wasnot present during the October 7, 2019 meeting.  The motion carried with three (3) in favor, one (1)abstention (Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda. No Items were removed from Consent Agenda. REGULAR AGENDA 5.Subdivision Ordinance Amendment Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­30­19 Regarding an Amendment of Section 4 "Procedure", Exhibit A "Subdivision Ordinance", Chapter 10 "Subdivision Regulation", of the City of Sanger Code of Ordinances. Mayor Muir read the item caption and opened the public hearing at 7:19 p.m.  Director of Development Services Ramie Hammonds provided a summary.   This amendment is a result of House Bill 3167 effective September 1, 2019.  It adds additional requirements in the subdivision procedure to make the application packet more comprehensive and thorough.  Staff has included the checklists for developers as discussed in earlier meetings. The checklists were the basis for this ordinance change; however, as staff began revising the ordinance they recognized other items that needed to be corrected.  In platting regulations it stated that anything under 40 acres needs to be platted.  Staff is recommending to change this requirement  to under 10 acres which is more consistent with what the County and the local government code says.  She noted that because we are going electronic, we have changed the amount of paper copies required from six to one and/or any additional copies that may be requested. Everything is now required to be submitted in electronic format.  There were a couple of items added into the requirements on plats such as the location of fire hydrants and fire lanes which were not previously required. There were some standard note changes for the wording on the plats.  Also required is a signed and notarized copy of any private restrictions is to be submitted up front to make sure that the plat is not in conflict.  She summarized the State Law statements required on the plat and that staff also added in the requirement for the Planning and Zoning Commission signature block, which we have been doing, but it was not part of the ordinance. She noted there were some minor clarification of items, and  that Exhibit A has been moved to Section 10.100. Mayor Muir noted that this is a public hearing and solicited any citizens who wished to speak on this item.  There being no citizens approaching the podium who wished to speak the public hearing was closed at 7:25 p.m.  A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 10­30­19 regarding an amendment of Section 4 "Procedure", Exhibit A "Subdivision Ordinance", Chapter 10 "Subdivision Regulation", of the City of Sanger Code of Ordinances.  The motion was seconded by Councilmember Dillon. The motion carried unanimously with a 4­0 vote (Councilmember Chick absent).  6.INFORMATION ITEMS: a.All American Dogs Report All American Dogs Report ­ September 2019 There was no discussion on the Information Items. 7.FUTURE AGENDA ITEMS: City Manager Alina Ciocan noted that City Council has expressed an interest in having a joint meeting with Planning and Zoning Commission.  She noted that staff is planning on having one possibly in November.  Page 2Page 8 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, October 21, 2019 ­ 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; City Engineer Tracy LaPiene; Director ofDevelopment Services Ramie Hammonds; Planner Muzaib Riaz; Police Officer Josh Bishop.  1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present The October 21, 2019 Regular City Council Meeting was called toorder at 7:14 p.m.  The Invocation was given by Councilmember Dillon and the Pledge of Allegiancewas led by Councilmember Barrett.2.CITIZEN INPUT:No citizens approached the podium wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 10­07­2019Approve the Regular City Council Meeting Minutes of October 7, 2019. b.Interlocal Cooperation Agreement for Library ServicesApprove and Authorize the Mayor to Execute an Interlocal Cooperation Agreement forLibrary Services with Denton County to Provide Funding of $16,700 to the City of SangerPublic Library.A motion was made by Councilmember Barrett to approve the Consent Agenda as presented.  Themotion was seconded by Councilmember Clark.  Mayor Pro Tem Bilyeu abstained because he wasnot present during the October 7, 2019 meeting.  The motion carried with three (3) in favor, one (1)abstention (Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda.No Items were removed from Consent Agenda.REGULAR AGENDA5.Subdivision Ordinance AmendmentConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­30­19 Regarding anAmendment of Section 4 "Procedure", Exhibit A "Subdivision Ordinance", Chapter 10 "SubdivisionRegulation", of the City of Sanger Code of Ordinances.Mayor Muir read the item caption and opened the public hearing at 7:19 p.m.  Director ofDevelopment Services Ramie Hammonds provided a summary.   This amendment is a result ofHouse Bill 3167 effective September 1, 2019.  It adds additional requirements in the subdivisionprocedure to make the application packet more comprehensive and thorough.  Staff has included thechecklists for developers as discussed in earlier meetings. The checklists were the basis for thisordinance change; however, as staff began revising the ordinance they recognized other items thatneeded to be corrected.  In platting regulations it stated that anything under 40 acres needs to beplatted.  Staff is recommending to change this requirement  to under 10 acres which is moreconsistent with what the County and the local government code says.  She noted that because weare going electronic, we have changed the amount of paper copies required from six to one and/orany additional copies that may be requested. Everything is now required to be submitted inelectronic format.  There were a couple of items added into the requirements on plats such as thelocation of fire hydrants and fire lanes which were not previously required. There were somestandard note changes for the wording on the plats.  Also required is a signed and notarized copy ofany private restrictions is to be submitted up front to make sure that the plat is not in conflict.  Shesummarized the State Law statements required on the plat and that staff also added in therequirement for the Planning and Zoning Commission signature block, which we have been doing,but it was not part of the ordinance. She noted there were some minor clarification of items, and that Exhibit A has been moved to Section 10.100.Mayor Muir noted that this is a public hearing and solicited any citizens who wished to speak on thisitem.  There being no citizens approaching the podium who wished to speak the public hearing wasclosed at 7:25 p.m. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 10­30­19 regarding anamendment of Section 4 "Procedure", Exhibit A "Subdivision Ordinance", Chapter 10 "SubdivisionRegulation", of the City of Sanger Code of Ordinances.  The motion was seconded byCouncilmember Dillon. The motion carried unanimously with a 4­0 vote (Councilmember Chickabsent). 6.INFORMATION ITEMS:a.All American Dogs ReportAll American Dogs Report ­ September 2019There was no discussion on the Information Items.7.FUTURE AGENDA ITEMS:City Manager Alina Ciocan noted that City Council has expressed an interest in having a jointmeeting with Planning and Zoning Commission.  She noted that staff is planning on having one possibly in November.  8.ADJOURN. There being no further agenda items for discussion, Mayor Muir adjourned the meeting at 7:27 p.m.  Page 3Page 9 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 5. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLC Consider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLC, and Authorize the Mayor to Execute Said Agreement. AGENDA TYPE: Regular ACTION REQUESTED:  Contract/Agreement  BACKGROUND: Stephens Towne Crossing is proposing the creation of a Public Improvement District (PID) for approximately 333.63 acres owned or under contract by Stephens Towne Crossing, LLC and approximately 94.80 acres owned by Sanger Land Development, LLC. The agreement would allow for reimbursement of funds expended by the city in the review of the potential PID. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Page 10 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Professional Services Reimbursement Agreement with Stephens Towne Crossing, LLCConsider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement with Stephens TowneCrossing, LLC, and Authorize the Mayor to Execute Said Agreement.AGENDA TYPE: RegularACTION REQUESTED:  Contract/Agreement BACKGROUND:Stephens Towne Crossing is proposing the creation of a Public Improvement District (PID) for approximately 333.63acres owned or under contract by Stephens Towne Crossing, LLC and approximately 94.80 acres owned by SangerLand Development, LLC. The agreement would allow for reimbursement of funds expended by the city in the review ofthe potential PID.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A ATTACHMENTS: Description Upload Date Type Stephens Towne Crossing PSA 10/31/2019 Cover Memo Page 11 PROFESSIONAL SERVICES REIMBURSEMENT AGREEMENT This Professional Services Reimbursement Agreement (this "Agreement"), effective as of the 4th day of November, 2019, (the "Effective Date"), is made and entered into by and between The CITY OF SANGER, TEXAS and STEPHENS TOWNE CROSSING, LLC, a Texas limited liability company ("Developer"), herein collectively referred to as ("Party" or "Parties"). WHEREAS, the Developer owns or has under contract approximately 333.63 acres of land (the "Developer Tract") in the City that the Developer desires to develop, which Developer Tract is further described in Exhibit B hereto; and WHEREAS, Sanger Land Development, LLC, a Texas limited liability company ("SLD") owns approximately 94.80 acres of land (the "Sanger Land Development Tract" and together with the Developer Tract, the "Property") in the City that SLD desires to develop, which Sanger Land Development Tract is further described in Exhibit C hereto; and WHEREAS, the Parties have determined that the financing of a portion of the costs of the Public Improvements necessary for the development of the Property, can be achieved by means of Chapter 372, Texas Local Government Code, as amended, entitled the Public Improvement District Assessment Act ("PID Act"); and WHEREAS, the Developer and Sanger Land Development, LLC desires to develop the Property and will cause a petition to be filed with the City for a Public Improvement Districts ("PID") under the PID Act; and WHEREAS, the Parties hereto recognize that the City will continue to incur reasonable and necessary expenses through the entire PID review process until final completion of the development ("City Expenses") including but not limited to: professional services, legal publications, notices, reproduction of materials, public hearing expenses, recording of documents, engineering fees, attorney fees, and special consultant fees; and WHEREAS, the Developer hereby agrees to pay for reasonable and necessary professional services, other than the $1,000.00 that SLD has agreed to pay to the City in accordance with a Professional Services Reimbursement Agreement between SLD and the City, provided by the consultants listed on Exhibit A and by additional consultants approved in writing by the Developer (collectively, the "City Consultants"). NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Payment for Professional Services. The Developer shall deposit with the City $50,000.00 (the "Initial Deposit") for payment of City Expenses necessary to conduct the review and creation of the PID request within ten (10) days of Effective Date of this agreement: Page 12 (a) City agrees to hold all Developer's contributions in a separate fund maintained by the City which may only be used for reasonable and necessary City Expenses related to the PID. (b) The City will pay City Expenses out of the amount deposited with the City and keep accounting of all charges for City Expenses incurred for the PID and any unused contributions shall be returned to the Developer within five (5) business days of the City's payment of the final invoice. (c) The City will submit copies of all monthly invoices to the Developer showing amounts paid for reasonable and necessary City Expenses for any City Consultant fees. If the Developer objects to any portion of an invoice, the City staff, the Developer, and the City Consultant shall attempt to resolve the dispute within a reasonable period of time; however, if the dispute cannot be timely resolved, the payment of the disputed amounts shall be resolved by the City Council of the City. (d) After any monthly City Consultant fees have been paid for reasonable and necessary City Expenses, the City Consultants shall not be paid for the same City Expenses through any additional invoices or through PID bond proceeds. (e) Notwithstanding anything to the contrary. City Expenses invoiced and due within thirty (30) days prior to the closing ofPID bonds may be paid to City Consultants, at Developer's option, through PID bond proceeds upon the closing of PID bonds. (f) The Developer may be reimbursed for City Consultant fees paid in accordance with this Agreement and the PID Act. (g) Developer agrees that in the event the Initial Deposit for City Expenses balance falls below $5,000.00 and upon notice from the City, then Developer shall remit an additional amount of not less than $10,000.00 within five (5) business days of receipt of such notice. (h) In the event the balance for City Expenses is exhausted, upon notice, Developer shall pay the balance owed in full within five (5) days in addition to the remittance of the additional funds as provided above. (i) In the instance that deposits of additional funds are not timely made, the City has no obligation to incur any additional City Expenses in connection with the PID. 2. No Obligation to Establish PIP. The Developer acknowledges that the City has no obligation to establish the PID or to issue any bonds or other indebtedness with respect thereto, Page 13 and nothing contained within this Agreement shall create any such obligation. The Developer's obligation to pay the City Expenses shall exist and continue independent of whether the PID or bonds or other indebtedness are approved. This Agreement shall confer no vested rights or development rights on the Property or to the Developer. Further, this Agreement shall provide no assurances, promises, or covenants to approve any development in the Property. 3. Termination. This Agreement shall terminate upon the closing of the PID bonds for all phases of the development on the Property. 4. Entire Agreement. This Agreement contains the entire agreement between the Parties with respect to the transactions contemplated herein. 5. Amendment. This Agreement may only be amended, altered or revoked by written instrument executed by the Parties. 6. Successors and Assigns. Neither City nor Developer may assign or transfer their interest in the Agreement without prior written consent of the other Party. 7. Notice. Any notice and/or statement required and permitted to be delivered shall be deemed delivered by depositing same in the United States Mail, Certified, with Return Receipt Requested, postage prepaid, addressed to the appropriate party at the following addresses, or at such other addresses provided by the parties in writing: To the City With a copy to: To the Developer: With a copy to: Attn: Alina Ciocan, City Manager City of Sanger, Texas 502 Elm Street Sanger, TX 76266 Attn: City Attorney Attn: City Financial Advisor Attn: City Bond Counsel Attn: Kenneth D. Prater Stephens Towne Crossing, LLC 16950 Dallas Parkway, Suite 100 Dallas, Texas 75248 Attn: Robert Miklos Miklos Cinclair, PLLC 1800 Valley View Lane, Suite 360 Farmers Branch, Texas 75234 8. Interpretation. Regardless of the actual drafter of this Agreement, this Agreement shall, in the event of any dispute over its meaning or application, be interpreted fairly and reasonably and neither more strongly for or against either party. 9. Applicable Law. This Agreement is made and shall be construed in accordance Page 14 with the laws of the State of Texas and venue shall lie in Denton County, Texas. 10. Severability. In the event any portion or provision of this Agreement is illegal, invalid, or unenforceable under present or future law, then and in that event, it is the intention of the parties hereto that the remainder of this Agreement shall not be affected thereby, and it is also the intention of the parties to this Agreement that in lieu of each clause or provision that is found to be illegal, invalid or unenforceable, a provision be added to this Agreement which is legal, valid and enforceable and is as similar in terms as possible to the provision found to be illegal, invalid or unenforceable. 11. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original, but all of which shall constitute one instrument. [SIGNATURE PAGES TO FOLLOW] Page 15 CITY OF SANGER, TEXAS By_ Thomas Muir, Mayor Date: STEPHENS TOWNE CROSSING, LLC, a Texas limited liability company By: Pecos Capital Partners, LLC, a Texas limited liability company Its: Mai Narfie: Kenneth D. Prater, Manager Date: /£?/^5/ ^Zof) S-l Page 16 EXHIBIT A CITY CONSULTANTS Government Capital Securities Corporation, Financial Advisor Orrick Herington & Sutcliff, LLP, Bond Counsel PSWorks, LLC, PID Consultant Halff Associates, Inc, Engineering Services Nichols, Jackson, Dillard, Hager & Smith, LLP, City Attorney Exhibit A Page 17 EXHIBIT B Developer Tract Metes and Bounds TRACT 1 BEING a 130.96 acre tract of land situated in the Reuben Bebee Survey, Abstract No. 29 in Denton County, Texas and being all of a tract of land called "FIRST TRACT" and all of a tract of land called "SECOND TRACT" in deed to Linda D. Stephens, recorded in Document Number 2019-54599 of Official Records of Denton County, Texas (O.R.D.C.T.) and being more particularly described by metes and bounds as follows: BEGINNING at a 2" iron pipe found at an angle point in the South line of said "SECOND TRACT" being at the Southwest corner of a tract of land described in deed to Hugh Z. Pruett, recorded in Document No. 2006-83625 of the Real Property Records of Denton County, Texas (R.P.R.D.C.T.) and in the North margin of E. Chapman Drive/F.M. 455 (variable width Right-of-Way); THENCE S 69°08'28" W, with the South line of said "SECOND TRACT" and the common North margin of said E. Chapman Drive/F.M. 455, a distance of 570.98 feet to a 1/2" iron rod with cap stamped "EAGLE SURVEYING set at the Southeast corner of a tract of land described in deed to the State of Texas, recorded in Document No. 128065 (R.P.R.D.C.T.); THENCE N 20°48'21" W, with the East line of said State of Texas tract, a distance of 21.37 feet to a 1/2" iron rod found with cap stamped "TXDOT ROW" found at the Northeast corner of said State of Texas tract; THENCE with the North line of said State of Texas tract the following courses and distances; S 69°11'39" W with the North line of said State of Texas tract, a distance of 180.82 feet to a 5/8" iron rod found with cap stamped "TXDOT ROW" found; With a curve to the right having a radius of 958.00 feet, a delta angle of 14°05'47", a chord bearing of S 76°14'50" W, a chord length of 235.10 feet, passing a 1/2" iron rod found at an arc length of 217.78 feet and continuing with said curve a total arc length of 235.69 feet, to a 1/2" iron rod with cap stamped "EAGLE SURVEYING" set in the West line of said "SECOND TRACT" the common East Right-of-Way (R.O.W.) line of Gulf Colorado & Santa Fe Railroad and at the Northwest corner of said State of Texas tract; THENCE N 03°27'39" W, with the West line of said "SECOND TRACT", and the common East R.O.W. line of said Gulf Colorado & Santa Fe Railroad, a distance of 2545.32 feet to a 1/2" iron rod with cap stamped "EAGLE SURVEYING" found at the Northwest corner of said "SECOND TRACT" and the common Southwest corner of a tract of land described in deed to Sanger Land Development LLC., recorded in Document No. 2004-1396 R.P.R.D.C.T.; THENCE S 88°53'57" E, with the North line of said "SECOND TRACT" and said "FIRST TRACT" respectively and the common South line of said Sanger Land Development LLC., tract, the South line of Sanger Circle Phase 4, recorded in Document No. 2016-74 of the Plat Records of Denton County, Texas (P.R.D.C.T.), the common South line of Sanger Circle Phase 3, recorded in Document No. 2015-433 P.R.D.C.T. the common South line ofSanger Circle Phase 2, recorded in Document No. 2016-73 P.R.D.C.T. and the Exhibit B Page 18 common South line of Sanger Circle Phase 1, recorded in Document No. 2015-406 P.R.D.C.T., respectively, a distance of 3708.00 feet to a 1/2" iron rod with cap stamped "EAGLE SURVEYING" set at the Northeast corner of said "FIRST TRACT" and in the West margin of Marion Road (a variable width R.O.W.); THENCE S 02°30'50" W, with the East line of said "FIRST TRACT" and the West margin of said Marion Road, a distance of 342.08 feet to a wooden R.O.W. marker found at the Southeast corner of said "FIRST TRACT" and at the intersection of the West margin of said Marion Road and the North margin of said E. Chapman Drive/F.M.455; THENCE with the South line of said "FIRST TRACT" and the common North margin of said E. Chapman Drive/F.M. 455 the following courses and distances; With a non-tangent curve to the left having a radius of 761.20 feet, a delta angle of 46°08'37", a chord bearing ofS68°53'51" W, a chord length of 596.60 feet, and an arc length of 613.04 feet, to a 1/2" iron rod with cap stamped "EAGLE SURVEYING" set; S 45°56'55" W, a distance of 136.83 feet to a 1/2" iron rod found with cap stamped "TXDOT R.O.W." found at the North corner of a tract of land described in deed to the State of Texas, recorded in Document No. 128065 R.P.R.D.C.T.; THENCE with the West line of said State of Texas tract the following courses and distances; With a non-tangent curve to the left having a radius of 2070.00 feet, a delta angle of 11°11'04", a chord bearing ofS51°32'35" W, a chord length of 403.43, and an arc length of 404.08 feet, to a 1/2" iron rod with cap stamped "TXDOT R.O.W." found; S 45°56'39" W, a distance of 1208.99 feet to a 1/2" iron rod with cap stamped "TXDOT R.O.W." found; S 43°57'19" E, a distance of 10.04 feet to a 1/2" iron rod with cap stamped "TXDOT R.O.W." found; With a non-tangent curve to the right having a radius of 1440.00 feet, a delta angle of 22°00'31", a chord bearing of S 56°57'30" W, a chord length of 549.74 feet, and an arc length of 553.13 feet; THENCE S 69°18'51" West, with the South line of said Hugh Z. Pruett tract, a distance of 327.68 feet to the POINT OF BEGINNING, and containing 130.96 acres of land more or less. TRACT 3 BEING a 202.67 acre tract of land situated in the Reuben Bebee Survey, Abstract No. 29 in Denton County, Texas and being all of a tract of land described in deed to H. A, Miller, L.P., recorded in Document Number 2019-18485 of the Official Records of Denton County, Texas and being more particularly described by metes and bounds as follows: BEGINNING at the Northwest corner of said H.A. Miller, L.P. tract and in the East right-of-way line of the Gulf Coast and Santa Fe Railroad and in Lois Road; THENCE North 88°55'46" East, with the North line of said H. A. Miller, L.P. tract, a distance of 2560.92 feet to the Northeast corner of said H. A. Miller, L.P. tract and the common Northwest corner of a called Exhibit B Page 19 15.00 acre tract of land described in the deed to Mildred E. Hunt, recorded in Document Number 2019- 5766 of the Official Records of Denton County, Texas; THENCE South 00°38'05" East, with the East line of said H. A. Miller, LP. tract and the common West line of said 15.00 acre tract and the West line ofAbney Acres, recorded in Cabinet M, Page 64 of the Plat Records of Denton County, Texas respectively, a distance of 3187.36 feet to the Southeast corner of said H. A. Miller, L.P. and the common Southwest corner of said Abney Acres and being in the North line of a called 223.35 acre tract of land described in the deed to Sanger Land Development, LLC., recorded in Document Number 2019-16167 of the Official Public Records of Denton County, Texas; THENCE South 89°04'13" West, with the South line of said H. A. Miller, L.P. tract and the common North line of said 223.35 acre tract, a distance of 1828.52 feet to the Northwest corner of said 223.35 acre tract and the common Northeast corner of a called 25.35 acre tract of land described in the deed to the City ofSanger, recorded in Volume 1125, Page 943 of the Deed Records of Denton County, Texas ; THENCE South 89°11'55" West, with the South line of said H. A. Miller, L.P. tract and the common North line of said 25.35 acre tract, a distance of 1024.04 feet to the Southwest corner of said H. A. Miller, L.P. tract and the common Northwest corner of said 25.35 acre tract and being in the East right-of-way line of said Gulf Coast and Santa Fe Railroad; THENCE with the West line of said H. A. Miller, L.P. tract and the common East right-of-way line of said Gulf Coast and Santa Fe Railroad the following courses and distances; North 05°14'16" West, a distance of 68.42 feet; With a curve to the right having a radius of 6737.93 feet, a delta angle of 13°26'36", a chord bearing and distance of North 01°29'02" East, 1577.30 feet and with an arc length of 1580.92 feet; North 08°12'20" East, a distance of 1554.32 feet to the POINT OF BEGINNING, and containing 202.67 acres of land more or less. Exhibit B Page 20 EXHIBIT C Sanger Land Development Tract Metes and Bounds TRACT 2 BEING a 94.80 acre tract or parcel of land situated in the Reuben Bebee Survey Abstract Number 29 in Denton County, Texas, and being a portion of a called 223.35 acre tract of land described in the deed to Sanger Land Development LLC., recorded in Document Number 2019-16167 of the Official Records of Denton County, Texas, and being more particularly described by metes and bounds as follows: BEGINNING at the Southwest corner of said 223.35 acre tract and the common Northwest corner of a called 66.50 acre tract described as the Second Tract in the deed to Linda D. Stephens, recorded in Document Number 2019-54599 of the Official Records of Denton County, Texas and being in the East right-of-way line of the Gulf Coast and Santa Fe Railroad; THENCE North 03°23'56" West, with the West line of said 223.35 acre tract and the common East right- of-way line of said Gulf Coast and Santa Fe Railroad, a distance of 2551.21 feet to the Southwest corner of a called 25.35 acres of land described in the Deed to the City of Sanger, Texas, recorded in Volume , 1125, Page 943, of the Deed Records of Denton County, Texas; THENCE South 88°45'28" East, departing said Railroad and with the West line of said 223.35 acre tract and the common South line of said 25.35 acre tract, a distance of 957.19 feet to the Southeast corner of said 25.35 acre tract; THENCE over and across said 223.35 acre tract the following courses and distances; South 00°02'40" East, a distance of 10.00 feet; East, a distance of 184.99 feet; South 44°58'40" West, a distance of 21.19 feet; South 00°02'25" East, a distance of 105.01 feet; East, a distance of 454.87 feet; With a curve to the left having a radius of 905.00 feet, a chord bearing and distances of North 88°05'11" East, 60.44 feet and with an arc length of 60.45 feet; North 86°10'22" East, a distance of 322.04 feet; North 03°49'38" West, a distance of 105.02 feet; North 48°49'38" West, a distance of 21.18 feet; North 86°10'22" East, a distance of 185.65 feet; South 03°49'38" East, a distance of 181.39 feet; North 86°10'22" East, a distance of 318.49 feet; Exhibit C Page 21 South 26°19'02" West, a distance of 168.40 feet to the Northeast corner of a called 25.00 acre tract of land described in the deed to Behnaz J. Tehrany, recorded in Document Number 2009- 55719 of the Real Property records of Denton County, Texas; THENCE North 88°53'55" West, with the North line of said 25.00 acre tract, a distance of 1033.11 feet to the Northwest corner of said 25.00 acre tract; THENCE South 01°06'05" West, with the West line of said 25.00 acre tract, a distance of 1282.38 feet to the Southwest corner of said 25.00 acre tract; THENCE South 88°53'55" East, with the South line of said 25.00 acre tract, a distance of 629.07 feet to the Southeast corner of said 25.00 acre tract; THENCE North 21°03'57" East, a distance of 684.57 feet; THENCE South 70°57'00" East, a distance of 65.78 feet to the beginning of a curve to the left; THENCE with said curve to the left having a radius of 1030.00 feet, a chord bearing and distance of South 75°54'12" East, 178.18 feet and with an arc length of 178.41 feet to the West line of Sanger Trails, Phase 1, recorded in Cabinet U, Page 77 of the Plat Records of Denton County, Texas; THENCE South 09°31'23" West, with the West line of said Sanger Trails, Phase 1, a distance of 120.60 feet to a point in the North line of Sanger Circle, Phase 4, recorded in Document Number 2016-74 of the Plat Records of Denton County, Texas; THENCE North 88°35'27" West, with the North line of said Sanger Circle, Phase 4, a distance of 121.83 feet to the Northwest corner of said Sanger Circle, Phase 4; THENCE with the West line of said Sanger Circle, Phase 4 the following courses and distances; South 46°24'49" West, a distance of 85.27 feet; South 01°24'49" West, a distance of 229.07 feet; with a curve to the right having a radius of 235.00 feet, a chord bearing and distance of South 15°10'49" West, 111.84 feet and with an arc length of 112.92 feet; South 28°56'49" West, a distance of 178.94 feet; with a curve to the left having a radius of 1265.00 feet, a chord bearing and distance o fSouth 28°02'28" West, 39.99 feet and with an arc length of 39.99 feet; North 64°24'33" West, a distance of 42.44 feet; South 25°35'27" West, a distance of 50.00 feet; South 64°24'33" East, a distance of 42.08 feet; with a curve to the left having a radius of 1265.00 feet, a chord bearing and distance of South 14°19'58" West, 462.71 feet and with an arc length of 465.33 feet; with a reverse curve to the right, having a radius of 480.00 feet, a chord bearing and distance of South 10°22'31" West, 110.02 feet and with an arc length of 110.26 feet; Exhibit C Page 22 North 73°02'05" West, a distance of 21.62 feet; South 16°57'55" West, a distance of 50.00 feet; South 73°02'05" East, a distance of 6.05 feet; South 02°18'07" West, a distance of 224.91 feet to the Southwest corner of said Sanger Circle, Phase 4 and being in the South line of said 223.35 acre tract and the common North line of a called 66.50 acre tract of land described as First Tract in said deed to Linda D. Stephens, (Document Number 2019-54599); THENCE North 88°53'57" West, with the South line of said 223.35 acre tract and the common North line of said First Tract and the North line of said Second Tract respectively, a distance of 1744.02 feet to the POINT OF BEGINNING and containing 94.80 acres of land more or less. Exhibit C Page 23 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 6. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Professional Services Reimbursement Agreement with Sanger Land Development, LLC Consider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement with Sanger Land Development, LLC, and Authorize the Mayor to Execute Said Agreement. AGENDA TYPE: Regular ACTION REQUESTED:  Contract/Agreement  BACKGROUND: The applicant is proposing the creation of a Public Improvement District (PID) for approximately 333.63 acres owned or under contract by Stephens Towne Crossing, LLC and approximately 94.80 acres owned by Sanger Land Development, LLC. The agreement would allow for reimbursement of funds expended by the city in the review of the potential PID. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Page 24 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Professional Services Reimbursement Agreement with Sanger Land Development, LLCConsider, Discuss and Possibly Act on a Professional Services Reimbursement Agreement with Sanger LandDevelopment, LLC, and Authorize the Mayor to Execute Said Agreement.AGENDA TYPE: RegularACTION REQUESTED:  Contract/Agreement BACKGROUND:The applicant is proposing the creation of a Public Improvement District (PID) for approximately 333.63 acres ownedor under contract by Stephens Towne Crossing, LLC and approximately 94.80 acres owned by Sanger LandDevelopment, LLC. The agreement would allow for reimbursement of funds expended by the city in the review of thepotential PID.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A ATTACHMENTS: Description Upload Date Type Sanger Land Development PSA 10/31/2019 Cover Memo Page 25 PROFESSIONAL SERVICES REIMBURSEMENT AGREEMENT This Professional Services Reimbursement Agreement (this "Agreement"), effective as of the 4th day of November, 2019, (the "Effective Date"), is made and entered into by and between The CITY OF SANGER, TEXAS and SANGER LAND DEVELOPMENT, LLC, a Texas limited liability company ("Developer"), herein collectively referred to as ("Party" or "Parties"). WHEREAS, the Developer owns approximately 94.80 acres of land in the City that the Developer desires to develop, which land is further described in Exhibit A hereto (the "Property"); WHEREAS, the City and the Developer have determined that the financing of a portion of the costs of the Public Improvements necessary for the development of the Property, can be achieved by means of Chapter 372, Texas Local Government Code, as amended, entitled the Public Improvement District Assessment Act ("PID Act"); and WHEREAS, the Developer and Stephens Towne Crossing, LLC desires to develop the Property and will cause a petition to be filed with the City for a Public Improvement Districts ("PID") under the PID Act; and WHEREAS, the Parties agree that the Developer will be responsible for $1,000.00 in City Expenses related to the Property and Stephens Towne Crossing, LLC will be required to pay all additional City Expenses incurred by the City in accordance with a Professional Services Reimbursement Agreement between the City and Stephens Towne Crossing, LLC for the development of the Property by the Developer. NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Payment for Professional Services. The Developer shall pay to the City M^OOQ^OQ (the "Payment") for payment of City Expenses necessary to conduct the review and creation of the PID request within ten (10) days of the Effective Date of this agreement. 2. No Obligation to Establish PIP. The Developer acknowledges that the City has no obligation to establish the PID or to issue any bonds or other indebtedness with respect thereto, and nothing contained within this Agreement shall create any such obligation. The Developer's obligation to pay $1,000.00 of City Expenses relating to the Property shall exist and continue independent of whether the PID or bonds or other indebtedness are approved. This Agreement shall confer no vested rights or development rights on the Property or to the Developer. Further, this Agreement shall provide no assurances, promises, or covenants to approve any development in the Property. 3. Termination. This Agreement shall terminate upon (i) the City's receipt of good Page 26 funds in the amount of $1,000.00 for City Expenses invoiced relating to the Property, or (ii) in the event the City does not incur City Expenses related to the Property, one (1) year from the Effective Date of this Agreement. 4. Entire Agreement. This Agreement contains the entire agreement between the Parties with respect to the transactions contemplated herein. 5. Amendment. This Agreement may only be amended, altered or revoked by written instrument executed by the Parties. 6. Successors and Assigns. Neither City nor Developer may assign or transfer their interest in the Agreement without prior written consent of the other Party. 7. Notice. Any notice and/or statement required and permitted to be delivered shall be deemed delivered by depositing same in the United States Mail, Certified, with Return Receipt Requested, postage prepaid, addressed to the appropriate party at the following addresses, or at such other addresses provided by the parties in writing: To the City Attn: Alina Ciocan, City Manager City of Sanger, Texas 502 Elm Street Sanger, TX 76266 Attn: City Attorney Attn: City Financial Advisor Attn: City Bond Counsel Attn: Jonathan Wang Sanger Land Development, LLC 101 Forest Bend Coppell, Texas 75019 8. Interpretation. Regardless of the actual drafter of this Agreement, this Agreement shall, in the event of any dispute over its meaning or application, be interpreted fairly and reasonably and neither more strongly for or against either party. 9. Applicable Law. This Agreement is made and shall be construed in accordance with the laws of the State of Texas and venue shall lie in Denton County, Texas. 10. Severability. In the event any portion or provision of this Agreement is illegal, invalid, or unenforceable under present or future law, then and in that event, it is the intention of the parties hereto that the remainder of this Agreement shall not be affected thereby, and it is also the intention of the parties to this Agreement that in lieu of each clause or provision that is found to be illegal, invalid or unenforceable, a provision be added to this Agreement which is legal, valid and enforceable and is as similar in terms as possible to the provision found to be illegal, invalid or unenforceable. With a copy to: To the Developer: Page 27 11. Counteqiarts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original, but all of which shall constitute one instmment. [SIGNATURE PAGES TO FOLLOW] Page 28 CITY OF SANGER, TEXAS By_ Thomas Muir, Mayor Date: SANGER LAND DEVELOPMENT, LLC, a Texas limited liability company Jonqt^di Wang, Member Date: ^C^^^L^lcf S-l Page 29 EXHIBIT A Property Metes and Bounds BEING a 94.80 acre tract or parcel of land situated in the Reuben Bebee Survey Abstract Number 29 in Denton County, Texas, and being a portion of a called 223.35 acre tract of land described in the deed to Sanger Land Development LLC., recorded in Document Number 2019-16167 of the Official Records of Denton County, Texas, and being more particularly described by metes and bounds as follows: BEGINNING at the Southwest corner of said 223.35 acre tract and the common Northwest corner of a called 66.50 acre tract described as the Second Tract in the deed to Linda D. Stephens, recorded in Document Number 2019-54599 of the Official Records of Denton County, Texas and being in the East right-of-way line of the Gulf Coast and Santa Fe Railroad; THENCE North 03°23'56" West, with the West line of said 223.35 acre tract and the common East right- of-way line of said Gulf Coast and Santa Fe Railroad, a distance of 2551.21 feet to the Southwest corner of a called 25.35 acres of land described in the Deed to the City of Sanger, Texas, recorded in Volume , 1125, Page 943, of the Deed Records of Denton County, Texas; THENCE South 88°45'28" East, departing said Railroad and with the West line of said 223.35 acre tract and the common South line of said 25.35 acre tract, a distance of 957.19 feet to the Southeast corner of said 25.35 acre tract; THENCE over and across said 223.35 acre tract the following courses and distances; South 00°02'40" East, a distance of 10.00 feet; East, a distance of 184.99 feet; South 44°58'40" West, a distance of 21.19 feet; South 00°02'25" East, a distance of 105.01 feet; East, a distance of 454.87 feet; With a curve to the left having a radius of 905.00 feet, a chord bearing and distances of North 88°05'11" East, 60.44 feet and with an arc length of 60.45 feet; North 86°10'22" East, a distance of 322.04 feet; North 03°49'38" West, a distance of 105.02 feet; North 48°49'38" West, a distance of 21.18 feet; North 86°10'22" East, a distance of 185.65 feet; South 03°49'38" East, a distance of 181.39 feet; North 86°10'22" East, a distance of 318.49 feet; Page 30 South 26°19'02" West, a distance of 168.40 feet to the Northeast corner of a called 25.00 acre tract of land described in the deed to BehnazJ. Tehrany, recorded in Document Number 2009- 55719 of the Real Property records of Denton County, Texas; THENCE North 88°53'55" West, with the North line of said 25.00 acre tract, a distance of 1033.11 feet to the Northwest corner of said 25.00 acre tract; THENCE South 01°06'05" West, with the West line of said 25.00 acre tract, a distance of 1282.38 feet to the Southwest corner of said 25.00 acre tract; THENCE South 88°53'55" East, with the South line of said 25.00 acre tract, a distance of 629.07 feet to the Southeast corner of said 25.00 acre tract; THENCE North 21°03'57" East, a distance of 684.57 feet; THENCE South 70°57'00" East, a distance of 65.78 feet to the beginning of a curve to the left; THENCE with said curve to the left having a radius of 1030.00 feet, a chord bearing and distance of South 75°54'12" East, 178.18 feet and with an arc length of 178.41 feet to the West line of Sanger Trails, Phase 1, recorded in Cabinet U, Page 77 of the Plat Records of Denton County, Texas; THENCE South 09°31'23" West, with the West line of said Sanger Trails, Phase 1, a distance of 120.60 feet to a point in the North line of Sanger Circle, Phase 4, recorded in Document Number 2016-74 of the Plat Records of Denton County, Texas; THENCE North 88035'27" West, with the North line of said Sanger Circle, Phase 4, a distance of 121.83 feet to the Northwest corner of said Sanger Circle, Phase 4; THENCE with the West line of said Sanger Circle, Phase 4 the following courses and distances; South 46°24'49" West, a distance of 85.27 feet; South 01°24'49" West, a distance of 229.07 feet; with a curve to the right having a radius of 235.00 feet, a chord bearing and distance of South 15°10'49" West, 111.84 feet and with an arc length of 112.92 feet; South 28°56'49" West, a distance of 178.94 feet; with a curve to the left having a radius of 1265.00 feet, a chord bearing and distance o fSouth 28°02'28" West, 39.99 feet and with an arc length of 39.99 feet; North 64°24'33" West, a distance of 42.44 feet; South 25°35'27" West, a distance of 50.00 feet; South 64°24'33" East, a distance of 42.08 feet; with a curve to the left having a radius of 1265.00 feet, a chord bearing and distance of South 14°19'58" West, 462.71 feet and with an arc length of 465.33 feet; with a reverse curve to the right, having a radius of 480.00 feet, a chord bearing and distance of South 10°22'31" West, 110.02 feet and with an arc length of 110.26 feet; Page 31 North 73°02'05" West, a distance of 21.62 feet; South 16°57'55" West, a distance of 50.00 feet; South 730 02'05" East, a distance of 6.05 feet; South 02°18'07" West, a distance of 224.91 feet to the Southwest corner of said Sanger Circle, Phase 4 and being in the South line of said 223.35 acre tract and the common North line of a called 66.50 acre tract of land described as First Tract in said deed to Linda D. Stephens, (Document Number 2019-54599); THENCE North 88°53'57" West, with the South line of said 223.35 acre tract and the common North line of said First Tract and the North line of said Second Tract respectively, a distance of 1744.02 feet to the POINT OF BEGINNING and containing 94.80 acres of land more or less. Page 32 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 7. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: N/A ITEM/CAPTION: Engagement Letters/Agreements Consider, Discuss and Act on Engagement Letters/Agreements For Consulting Services With Entities Listed Below in Relation to the Professional Services Agreements with Stephens Towne Crossing, LLC and Sanger Land Development, LLC; and, Authorize the Mayor to Execute Said Engagement Letters/Agreements Contingent Upon Receipt of Funds by the City as Approved in the Professional Services Agreements with Said Developers. a. P3Works LLC – PID Consultant b. Government Capital Securities – Financial Advisor c. Orrick, Herrington & Sutcliffe LLP – Bond Counsel d. Half Associates, Inc – Engineering Services AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: The attached engagement letters are for consulting services in relation to a proposed development (PID) known as Stephens Towne Crossing, for which two Professional Services Agreement are on the Council agenda for consideration.  As per the Professional Services Agreements, the Developers will provide for payment of City Expenses necessary to conduct the review of the PID. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Engagement letters have been reviewed by legal counsel. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: As described in the Professional Services Agreements, the Developers will be responsible for the costs incurred by the City in association with this project. Page 33 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: N/AITEM/CAPTION:Engagement Letters/AgreementsConsider, Discuss and Act on Engagement Letters/Agreements For Consulting Services With Entities Listed Below inRelation to the Professional Services Agreements with Stephens Towne Crossing, LLC and Sanger Land Development,LLC; and, Authorize the Mayor to Execute Said Engagement Letters/Agreements Contingent Upon Receipt of Fundsby the City as Approved in the Professional Services Agreements with Said Developers.a. P3Works LLC – PID Consultantb. Government Capital Securities – Financial Advisorc. Orrick, Herrington & Sutcliffe LLP – Bond Counseld. Half Associates, Inc – Engineering ServicesAGENDA TYPE: RegularACTION REQUESTED:  Approval BACKGROUND:The attached engagement letters are for consulting services in relation to a proposed development (PID) known asStephens Towne Crossing, for which two Professional Services Agreement are on the Council agenda forconsideration.  As per the Professional Services Agreements, the Developers will provide for payment of City Expensesnecessary to conduct the review of the PID.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Engagement letters have been reviewed by legal counsel.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:As described in the Professional Services Agreements, the Developers will be responsible for the costs incurred by the City in association with this project. FUNDS: See above. STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. ATTACHMENTS: Description Upload Date Type P3Works ­ PID Consultant 10/29/2019 Cover Memo Government Capital Securities ­ Financial Advisor 10/29/2019 Cover Memo Orrick, Herrington & Sutcliffe LLP ­ Bond Counsel 10/29/2019 Cover Memo Half Associates, Inc ­ Engineering Services 10/29/2019 Cover Memo Page 34 P3Works, LLC. 350 Rufe Snow Dr. Ste 200 Keller, TX 76248     August 26, 2019    Alina Ciocan  City Manager  City of Sanger  502 Elm Street  PO Box 1729  Sanger, Texas 76266      Dear Ms. Ciocan,    P3Works, LLC, is pleased to have the opportunity to assist the City of Sanger by providing analysis for the  contemplated Stephens Towne Crossing Project that has requested a Public Improvement District  (“PID”).    I have assembled the following proposal that will give you an overview of the due diligence and feasibility  analysis process as well as our costs to complete these services.    SCOPE OF SERVICE    P3Works will, as directed by the City Manager and/or her designee, evaluate the Developer’s request on  an hourly basis. This will include but is not limited to the review and analysis of existing documents, maps,  and financial models as provided by various Developers, as well as the creation of documents and financial  models.     It is our understanding that the Developer will be responsible for establishing an escrow account with the  City from which our invoices will be paid.    P3Works will itemize billable time at an hourly rate as cited below.      2019 COMPENSATION RATES  All services will be performed on an hourly basis according to the following rate schedule:  Title Hourly Rate  Managing Partner $250  Vice President $185  Senior Associate $160  Associate $135  Administrative $100  Page 35 P3Works, LLC. 350 Rufe Snow Dr. Ste 200 Keller, TX 76248 All P3Works invoices will be sent via P3Works’s normal accounting procedures and are due and payable  upon receipt.  *P3WORKS’s hourly rates may be adjusted from time to time to reflect increased costs of labor and/or  adding/reclassifying titles.   TRAVEL and EXPENSES  For this engagement, actual travel time will be billed by the hour according to the schedule above.      TERMINATION  The City may terminate P3Works services with or without cause at any time by written notification to:   Mary V. Petty  Managing Partner  P3Works, LLC.  350 Rufe Snow Drive #200  Keller, Texas 76248     Only hours worked prior to notice of termination are due and payable upon receipt of final invoice.   We sincerely appreciate the opportunity to serve you and the City of Sanger and look forward to  assisting you in these exciting projects.  If these terms are acceptable, please sign below and return at your convenience.    Sincerely,    Mary V. Petty  Managing Partner    __/__/20__    Acknowledgement:    __________________________________  ___________  ____/_____/20___  <Title>        cc:  Jon Snyder, Partner, P3Works, LLC.    Page 36 FINANCIAL ADVISORY AGREEMENT This Financial Advisory Agreement is agreed upon this the 6th day of September, 2019, by and between the CITY OF SANGER (the “Issuer”) and GOVERNMENT CAPITAL SECURITIES CORPORATION (“GCSC”). WHEREAS, the Issuer periodically desires to issue debt securities or related indebtedness (“Securities”) and is in need of advice on such issuances; WHEREAS, GCSC has advised a variety of governmental entities and maintains expertise in that area; and will have a fiduciary responsibility to the Issuer; and WHEREAS, the Issuer and GCSC desire to establish a relationship, which is terminable as provided herein, pursuant to which GCSC will advise the Issuer on the issuance of Securities, as well as provide advice pertaining to the structuring and sale of the Securities and other matters. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions referenced and exchanged herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto, intending to be legally bound, covenant and agree as follows: 1. Financial Advisory Services. GCSC shall serve as the Issuer’s Financial Advisor for the issuance of the Issuer’s Securities. Such advice can include, as applicable to the Securities to be issued, the following: Assist in the selection of bond counsel and any other professional services entity in connection with the issuance of the Securities. Advise as to the obligation structure, taking into account such factors as, terms, features, maturity amounts and dates, coupon rates, call features, reserve requirements, administrative costs, security features, credit enhancements and other pertinent factors, and make recommendations to the Issuer with respect to the appropriateness and adequacy of the obligation structure and features. Advise the Issuer generally on alternative financing and loan practices, structures and programs. Confer with bond and tax counsel concerning all necessary legal documents and proceedings, and obtain their opinion relative to the compliance with limitations and constraints of federal tax regulations applicable to tax-exempt obligations. Assist in the preparation of preliminary and final official statements, if requested. Arrange for purchase of escrow securities, if applicable. Select a paying agent or trustee, as required, or an escrow agent to hold the escrow securities and make payments on bonds refunded, if applicable. Meet with the Issuer and personnel to assist in explaining the Issuer’s Securities, if requested. Page 37 Advise the Issuer of the prevailing bond market conditions and recommend timing of any public sale or private placement of Securities. Coordinate the preparation of materials for submission to rating agencies for municipal bond rating. On behalf of, and acting as financial advisor to, the Issuer, prepare and mail the offering document to investment bankers and commercial banks that bid on obligations similar to the Securities to be issued, and to insurance companies, pension funds, and other institutional buyers. Attend the bond sale, review the bids received and provide recommendations to the Issuer and its governing board as to acceptance of a bid; and, if applicable, structure the refunding issue on the basis of the bid accepted. Assist in the preparation and filing of annual continuing disclosure reports, if applicable, with the MSRB. Advise, assist, negotiate on behalf of, and make recommendations to the Issuer regarding the terms and pricing for the Issuer’s securities or other obligations with (a) state or national banks, (b) accredited investors, or (c) qualified institutional buyers. Perform all other duties usually performed by a Financial Advisor incidental to a financing program as may be requested by the Issuer. 2. Compensation. Issuer shall pay a fee for each issuance of Securities in accordance with the attached fee schedule plus reasonable expenses to GCSC as compensation for advising the Issuer on the issuance of Securities. Said payment will be due and payable upon the funding of said Securities. i 3. Termination. Issuer agrees to utilize GCSC as its Financial Advisor for a period of one (1) year from and after the date of this Agreement or for such period of time until the aforementioned Securities have been successfully funded. It is understood that this agreement shall automatically renew for subsequent one (1) year periods of time. It is recognized that both the Issuer and GCSC possess the right to terminate this Agreement anytime with or without cause upon thirty (30) days’ prior written notice. 4. Authority to Execute. The individuals signing this Agreement on behalf of GCSC and the Issuer each represents and warrants that he or she is duly authorized to execute and deliver this Agreement on such party’s behalf. This Agreement is entered into on the date first written above. CITY OF SANGER GOVERNMENT CAPITAL SECURITIES CORPORATION By: By: Title: City Manager Title: President Page 38            Government Capital Securities Fee Structure*  From  $0  to  $1,000,000  fee is  $15,000  base  From  $1,000,001  to  $3,000,000  fee is  $12,500  per million  issued  From  $3,000,001  to  $5,000,000  fee is  $11,000  per million  issued  From  $5,000,001  to  $10,000,000  fee is  $8,000  per million  issued  From  $10,000,001  to  $20,000,000  fee is  $7,000  per million  issued  From  $20,000,001  to  $30,000,000  fee is  $6,000  per million  issued  From  $30,000,001  to  $50,000,000  fee is  $5,000  per million  issued             Examples:                         Issue Amount FA Fee     $1,000,000  $15,000        $2,500,000  $33,750        $5,000,000  $62,000        $7,000,000  $78,000        $10,000,000  $102,000         $12,500,000  $119,500        $20,000,000  $172,000                      *FA fees for Public Improvement District (PID) debt issuances will be separately negotiated on a  deal by deal basis and approved by the City Manager prior to the sale of bonds.   Hourly rate  charged to PID developers for work on developer agreements to be $350/hr. Travel time will be  charged at above rate.          i Required Disclosures: The rules of the Municipal Securities Rulemaking Board (“MSRB”) require us to make certain disclosures to you regarding our fees as your Financial Advisor. The MSRB considers fees that are contingent on the closing or the size of a transaction and any fee-splitting arrangements to be “material conflicts of interest,” because they may cause a financial advisor to recommend a transaction that is unnecessary or larger than its client’s needs or may compromise the advisor’s loyalty to its client. As shown above, our fees are contingent on both the size and the closing of Securities. Please contact us if you would like to discuss an alternate fee arrangement. In addition, please be advised that we may share a portion of the fees we receive from you with our affiliate, Government Capital Corporation. The rules of the MSRB require us to make additional disclosures to you regarding any material conflicts of interest we may have with respect to our services as your Financial Advisor, as well as any legal or disciplinary event that may be material to your evaluation of GCSC or the integrity of our management or advisory personnel. Please be advised that we have determined that no such conflicts or events exist as of the date of this Agreement. Page 39 Todd Brewer E tbrewer@orrick.com D +1 713 658 6410 F +1 713 658 6401 4143-7129-7311.2 September 6, 2019 Thomas Muir, Mayor City of Sanger, Texas P. O. Box 1729 Sanger, Texas 76266 Re: Engagement Letter Dear Mr. Muir: We are pleased to confirm your engagement of Orrick, Herrington & Sutcliffe LLP (“Orrick”) as bond counsel to represent the City of Sanger, Texas (the “Client”, “you” or “City”) in connection with matters related to the creation of one or more public improvement districts (“PID”) by the City (the “Matter”). The purpose of this engagement letter and the attached Standard Terms of Engagement is to confirm the terms and conditions upon which Orrick will be providing legal services to you in the Matter. We believe that a mutual understanding of these terms and conditions at the outset is fundamental to establishing a good working relationship. Orrick’s services will be limited to the representation of you in the Matter. Our services will not extend to other business, personal or legal affairs of the Client or to any other aspect of the Client’s activities. Orrick’s receipt or use of confidential or other information from the Client or others in the course of this representation does not mean that Orrick will render any advice or services other than those described in this letter. Within Orrick, Todd Brewer (Partner), Marcus Deitz (Partner), and Amanda Stephens (Senior Associate) will be primarily responsible for the Matter. We will of course seek to staff this matter in a manner that we think will be the most effective and efficient, and as best serves your needs. I will be happy to discuss with you any issues or concerns you may have at any time. My office telephone number and e-mail address are set forth above. Orrick’s fees will be based on hourly rates as follows: (a) Partners $525/hour; (b) Senior Associates $475/hour; (c) Associates $425/hour; and (d) Paralegals $300/hour. Please note that Orrick also charges for costs and disbursements incurred in connection with rendering its services, as described more fully in the accompanying Standard Terms of Engagement. This engagement letter and the accompanying Standard Terms of Engagement will take effect upon execution of this letter. This agreement may be executed in counterpart, and an electronically transmitted signature shall be deemed to be the legal equivalent of an original signature. Page 40 Thomas Muir, Mayor City of Sanger, Texas September 6, 2019 Page Two 4143-7129-7311.2 If the foregoing, together with our attached Standard Terms of Engagement, accurately reflects our agreement, please confirm by signing our attached Standard Terms of Engagement and returning it to me. Please do not hesitate to call me to discuss any questions you may have regarding this agreement. In addition, we encourage you to review this agreement with separate counsel to answer any questions or concerns you may have. Thank you again for this opportunity. We look forward to working with you. Very truly yours, Todd Brewer Partner 17746/mh Attachment Page 41 4143-7129-7311.2 STANDARD TERMS OF ENGAGEMENT Except as modified in writing by the accompanying engagement letter or in another agreement signed by the Client and Orrick, the following provisions shall apply to the relationship between Orrick and the Client. 1. Client Our engagement is only on behalf of the person(s) or entity(s) identified in the engagement letter accompanying these Standard Terms of Engagement. Our representation of the Client, does not encompass any officer, director, employee, owner, principal, member or partner of or any other person affiliated with the Client; or any subsidiary, parent or other affiliate of the Client. If any of these persons or entities require the services of counsel in connection with the Matter, we would be pleased to discuss whether we might be able to represent any of them, but any such representation would need its own engagement letter, and would depend on our review and disclosure to all concerned of any conflicts of interest that may arise in connection with any such concurrent representation, and on appropriate consents being obtained from the Client and from those seeking such additional representation. 2. Scope of Engagement The scope of Orrick’s representation of the Client is limited to the specific Matter identified in the accompanying engagement letter, and such additional matters as the Client and Orrick may in their mutual discretion agree to from time to time. In each case, Orrick’s agreement to any expansion of the scope of its representation of the Client will be subject, among other things, to such additional conflict checks, waivers, retainers, approvals and other arrangements as Orrick may in its professional judgment deem necessary or appropriate in the circumstances. Except as otherwise expressly provided in any written engagement letter (or a written amendment of a prior engagement letter) between Orrick and Client entered into in connection with such expansion of the scope of Orrick’s representation, the agreement reflected in these Standard Terms of Engagement, and in the accompanying engagement letter, applies to Orrick’s current representation of the Client and to any subsequent matters that Orrick agrees to undertake on the Client’s behalf. 3. Waiver of Future Conflicts of Interest Our agreement to represent the Client is conditioned upon the understanding that we are free to represent any clients (including the Client’s adversaries) and to take positions adverse to either the Client or an affiliate of the Client in any matters (whether involving the same substantive area(s) of law for which the Client has retained us or some other unrelated area(s), and whether involving business transactions, counseling, litigation or otherwise), which do not involve the same factual and legal issues as matters for which the Client has retained us or may hereafter retain us. In this connection, the Client should be aware that we provide services on a wide variety of legal subjects to a large number of clients both in the United States and internationally, some of whom are or may in the future operate in the same area(s) of business in which the Client is operating or may operate. (A summary of Orrick’s current practice areas and the industries in which we represent clients can be found on Orrick’s web site at www.orrick.com.) We will, of course, hold in confidence the Client’s secrets and confidences. Similarly, the Client understands that while Orrick may obtain confidential information from other clients that may be of interest to the Client, Orrick cannot share Page 42 4143-7129-7311.2 such information with the Client. The Client consents to these other representations, agrees that it will not seek to disqualify Orrick from any such present or future representations, and waives any actual or potential conflict that might arise from such current or future representations so long as those other representations do not involve the same factual and legal issues as a current active engagement for the Client. 4. Internal Communications The occasion might arise for us, at our own expense, to consult regarding our engagement for the Client with our own counsel (e.g., our Chief Legal Officer, other firm lawyers working with our Chief Legal Officer who do not perform work for the Client on the Matter, or our own outside counsel). To the extent that we are addressing our own rights or responsibilities, a conflict of interest might be deemed to exist between Orrick and the Client as to such consultation or resulting communications, particularly if a dispute were ever to arise between Orrick and the Client regarding the Matter. A condition of this engagement is that the Client hereby consents to such consultation occurring, and waives any claim of conflict of interest based on such consultation or resulting communications that could otherwise disqualify us from continuing to represent the Client or from acting in our own behalf, even if such consultation or communications might be deemed adverse to the interests of the Client. The Client acknowledges and agrees that any such consulting and communications are protected, from disclosure to the Client, by Orrick’s own attorney client privilege. 5. Responsibilities of Attorney and Client We will provide to the Client legal counsel and assistance in accordance with the accompanying engagement letter. The Client will not look to or rely upon Orrick for any investment, accounting, financial or other non-legal advice, including without limitation any advice regarding the character or credit of any person with whom the Client may be dealing. Although we will at times communicate with the Client by e- mail, letter, or other written form, we may provide much of our counsel and assistance in telephone conversations and meetings with the Client. If the Client ever wishes for us to confirm any oral advice in writing, please let us know. For us to represent the Client effectively, we need the Client to provide us with complete and candid information regarding the subject matter of the Matter, to keep us informed of relevant developments, to make decisions necessary for us to fulfill our responsibilities in the Matter and otherwise to provide to us the Client’s reasonable assistance and cooperation. We have a duty of confidentiality to the Client and each of our other clients. We take this duty very seriously and, except to the extent permitted by the applicable rules of professional conduct, we will not disclose any confidential information of the Client to any other client or person. Similarly, we cannot disclose to the Client the confidences of any other client even when such information relates to matters that might affect the Client. 6. Fees, Costs and Disbursements In addition to fees, we also will bill the Client on for in-house services such as telephone charges, document reproduction, word processing, computerized research, out-of-town travel and messenger services. Subject to our ethical obligations, certain of such items may be charged at more than Orrick’s direct cost to Page 43 4143-7129-7311.2 cover its estimated associated administrative costs, overhead and materials. More specific information relating to Orrick’s disbursement policies is available upon request. Unless special arrangements are made, Orrick does not take responsibility for paying fees and expenses of third parties, which will be the Client’s responsibility and may be billed directly to the Client. If any claim or action is brought against Orrick or any of its personnel which alleges negligence or wrongdoing of the Client or a third party, or if Orrick or any current or former attorney or employee of Orrick is asked or required by a third party to testify or produce documents as a result of Orrick’s representation of the Client, the Client agrees to pay Orrick for any resulting costs or expenses, including Orrick’s time, even if Orrick’s representation of the Client has ended. This paragraph is not intended to apply to any claim brought by or on behalf of the Client alleging wrongdoing by Orrick. The obligation to timely pay our bills is solely the Client’s and is not contingent upon, nor shall the payment due date be extended or otherwise affected by any judgment or settlement; any right the Client may have for reimbursement, indemnification or insurance; or the Client’s receipt of any other form of payment the Client may claim or expect to receive from some other party. If the Client has any question or issue regarding any bill, the Client should notify us promptly of any such question or issue, and must in any event promptly pay any portion of such bill that is not the subject of a question or issue. Although Orrick may furnish estimates of fees or costs that are anticipated will be incurred, these estimates shall not be binding, are subject to unforeseen circumstances, and are by their nature inexact. 7. Engagement Termination The Client may terminate this representation at any time, with or without cause, but in the case of litigation, court approval may be necessary. Subject to the application of the applicable rules of professional responsibility, Orrick also reserves the right to withdraw, if among other things, the Client fails to make timely payments of any invoice, the Client fails to cooperate or follow Orrick’s advice on a material matter, or any fact or circumstance arises that, in Orrick’s view, renders our continuing representation unlawful or unethical, or we otherwise have the right to withdraw pursuant to applicable rules of professional responsibility. Any termination of our representation of the Client would be subject to such approval as may be required from any court(s) in which we are appearing on the Client’s behalf. In the event of termination by either of us, the Client agrees to pay us fees and costs for work performed prior to termination, to the extent permitted by law. 8. Date of Termination Orrick’s representation of the Client will be considered terminated at the earliest of (i) the Client’s termination of the representation, (ii) Orrick’s withdrawal from the representation, (iii) the substantial completion of Orrick’s substantive work for the Client, or (iv) our sending you our final statement for services rendered in the matter. Page 44 4143-7129-7311.2 9. Client Files (Cloud Storage, Retention and Disposition) Orrick recognizes that cloud computing services offer valuable tools to its clients and has entered into arrangements with certain providers of those services. Data and documents, including client confidential data uploaded to a cloud computing service rather than stored on equipment or servers controlled by Orrick may be less secure and less confidential than clients expect. If the Client does not wish to have its information and data stored with third party cloud service providers, the Client must advise Orrick not to do so. If the Client requests or directs Orrick to use cloud computing services other than those services provided by Orrick, the Client agrees that Orrick is not responsible for, and agrees to indemnify and hold Orrick harmless from and against any and all claims, suits and actions, arising from use of the cloud computing service requested by the Client, including any security or confidentiality breaches that occur. Once our engagement in this Matter ends, we will send you a written notice advising you that this engagement has concluded. You may thereafter direct us to return, retain or discard some or all of the documents pertaining to the engagement. Orrick may charge the Client for the reasonable costs of retrieval, assembly, copying, storage and transfer of all files or materials in any format. If Orrick determines it appropriate to dispose of materials relating to the Matter, Orrick will provide you written notice of that determination. If you do not respond to the notice within sixty (60) days, you agree and understand that any materials left with us after the engagement ends may be retained or destroyed at our discretion without further notice to you and in a manner which preserves the confidential and secret nature of their contents. If you have a Records Retention Policy in place with which outside counsel will need to comply, please advise us so that we may so inform our Records Department. You should understand that “materials” include paper files as well as information in other mediums of storage including voicemail, email, printer files, electronic document files, facsimiles, dictation recordings, video files, and other formats. We reserve the right to make, at our expense, certain copies of all documents generated or received by us in the course of our representation. When you request copies of documents from us, copies that we generate will be made at your expense. We will maintain the confidentiality of all documents throughout this process. Our own files pertaining to the Matter will be retained by the firm (as opposed to being sent to you) or destroyed. These firm files include, for example, firm administrative records, time and expense reports, personnel and staffing materials, and credit and account records. For various reasons, including the minimization of unnecessary storage expenses, we reserve the right to destroy or otherwise dispose of any documents or other materials retained by us within a reasonable time after the termination of the engagement. 10. Binding Agreement The engagement letter and these Standard Terms of Engagement represent the entire understanding and agreement between the Client and Orrick with respect to the subject matter referred to herein. By signing below, the Client acknowledges that the engagement letter and these Standard Terms of Engagement have been carefully reviewed and their content understood and that the Client agrees to be bound by all of the terms and conditions. Furthermore, the Client acknowledges that Orrick has made no representations or Page 45 4143-7129-7311.2 guarantees to the Client regarding the outcome of the Matter or the time necessary to complete the Matter. The provisions of this letter may only be amended in writing and signed by both parties. 11. Acceptance of Engagement Terms By signing below, you acknowledge and represent that you have read the engagement letter and these Standard Terms of Engagement, that you understand and agree to the terms and provisions, and that you are authorized to do so on behalf of the Client. ORRICK, HERRINGTON & SUTCLIFFE LLP Todd Brewer Partner CITY OF SANGER, TEXAS By:_____________________________________ Thomas Muir, Mayor Page 46   Agreement for Professional Services (Public Client‐Task Order) ‐ Page 1 of 4                   _____________/________________  Revised 28 October 2019      Client Initial / Date  AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES ON A   TASK ORDER BASIS  This Agreement for Professional Engineering Services, hereinafter called “Agreement,” is entered into by the City of Sanger, Texas a  Home Rule City of the State of Texas, hereinafter referred to as “Client”, duly authorized to act by the City Council of said Client, and  HALFF ASSOCIATES, INC., a Texas corporation, acting through a duly authorized officer, herein called “Engineer,” relative to Engineer  providing professional engineering services to the Client.  Client and Engineer when mentioned collectively shall be referred to as the  “Parties”.    W I T N E S S E T H:    For the mutual promises and benefits herein described, the Client and Engineer agree as follows:    I. Term of Agreement. This Agreement shall become effective on the date of its execution by both Parties, and shall continue in  effect thereafter until terminated as provided herein.    II. Services to be Performed by Engineer.  Engineer shall provide to the Client basic engineering services on an “as needed” or  “task order” basis as determined by the Client which services may include, but will not be limited to, those services normally rendered  by an engineer to a similar client.  It is anticipated that such services may include, but not be limited to planning, surveying, project design,  project development, and consultation regarding general engineering issues, review of documentation, GIS services, database services,  and defined construction phase services to assist the Client, as determined by the Client.  Engineer, upon specific written request by the  Client, will prepare a detailed fee schedule for the Client’s review and approval.  Should the Client request, Engineer may agree to assist  the Client in developing and preparing a scope(s) of services responsive to a particular Task Order.  Such task orders shall be bound by  and interpreted by the terms of this Agreement.  Task Orders shall be numbered sequentially.  Task Orders will be individual stand‐alone  proposals and when executed by both Parties shall incorporate the terms of this Agreement such that this Agreement shall be amended.    Engineer shall perform its obligations under this Agreement as an independent contractor and not as an agent or fiduciary of any other  party.    III. Compensation of Engineer. Client agrees that Engineer shall be paid for any services requested by the Client, at the hourly  rates reflected on Exhibit A, attached hereto, plus reasonable and necessary reimbursable expenses (Direct Costs) incurred by Engineer  in the performance of the requested services. Direct costs shall include, but are not limited to, long distance telephone, postage,  equipment, expendables, mileage, subcontractors or special consultants, freight, testing fees, copies and blueprints.  See Exhibit B for  the current Unit Pricing Schedule for direct costs.  Direct Costs shall be billed at 1.1 times actual costs.  If additional services, trips or  expenses are requested, Engineer will not provide such additional services until authorized by the Client in writing to proceed.     Engineer agrees to submit monthly statements to the Client for basic professional engineering services.  These statements will be based  upon Engineer’s actual services performed and reimbursable expenses incurred, if any, and the Client shall endeavor to make prompt  payments. Each monthly invoice submitted by Engineer to the Client shall be reasonably itemized to show the amount of work performed  during that month broken down by the identity of the person(s) performing such work, the amount of time expended by such person(s)  in performing that work, the billing rate for each such person, and a brief summary of the work performed by each such person.   If the  Client fails to pay Engineer within thirty (30) calendar days of the receipt of Engineer’s invoice, Engineer may, after giving ten (10) days  written notice to the Client, suspend professional engineering services until payment is received.  Client agrees that Engineer shall be  entitled to interest on accounts that are greater than 45 days and such interest shall be reimbursed to Engineer at a rate of one percent  (1%) per month.  The assessment of interest on accounts receivable shall not preclude Engineer from suspending services as described  above.    IV. Client’s Obligations.  The Client agrees that it will (i) designate a specific person to act as  the Client’s representative, (ii) provide  Engineer with any previous studies, reports, data, budget constraints, special Client requirements, or other pertinent information known  to the Client, when necessitated by a project, (iii) assist Engineer in obtaining access to property necessary for performance of Engineer’s  work for the Client, (iv) make prompt payments in response to Engineer’s statements and (v) respond in a timely fashion to requests from  Engineer.  Engineer is entitled to rely upon and use, without independent verification and without liability, all information and services  provided by the Client or the Client’s representatives.     V. Termination of Work ‐ Either the Client or the Engineer may terminate this Agreement at any time with or without cause  upon giving the other Party ten (10) calendar days’ prior written notice. Following Engineer’s receipt of such termination notice the  Client shall, within ten (10) calendar days of Client’s receipt of Engineer’s final invoice, pay the Engineer for all services rendered and all  costs incurred up to the date of Engineer’s receipt of such notice of termination.    VI. Ownership of Documents ‐ Upon Engineer’s completion of services and receipt of payment in full, Engineer shall grant to  Client a non‐exclusive license to possess the final drawings and instruments produced in connection with Engineer’s performance of the  work under this Agreement, if any. Said drawings and instruments may be copied, duplicated, reproduced and used by Client for the  Page 47   Agreement for Professional Services (Public Client‐Task Order) ‐ Page 2 of 4                   _____________/________________  Revised 28 October 2019      Client Initial / Date  purpose of constructing, operating and maintaining the improvements. Client agrees that such documents are not intended or  represented to be suitable for reuse by Client or others for purposes outside the Scope of Services of this Agreement. Notwithstanding  the foregoing, Client understands and agrees that any and all computer programs, GIS applications, proprietary data or processes, and  certain other items related to the services performable under this Agreement are and shall remain the sole and exclusive property of  Engineer and may not be used or reused, in any form, by Client without the express written authorization of Engineer.  Client agrees  that any reuse by Client, or by those who obtain said information from or through Client, without written verification or adaptation by  Engineer, will be at Client’s sole risk and without liability or legal exposure to Engineer or to Engineer’s employees, agents,  representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors,  subconsultants or independent contractors or associates. Engineer may reuse all drawings, reports, data and other information  developed in performing the services described by this Agreement in Engineer’s other activities.    VII. Notices.  Any notices to be given hereunder by either party to the other may be affected either by personal delivery, in writing,  or by registered or certified mail.    VIII. Sole Parties and Entire Agreement.  This Agreement shall not create any rights or benefits to anyone except the Client and  Engineer, and contains the entire agreement between the parties.  Oral modifications to this Agreement shall have no force or effect.     IX. Insurance.  Engineer shall, at its own expense, purchase, maintain and keep in force throughout the duration of this Agreement  and for a period of four (4) years thereafter, professional liability insurance.  The limits of liability shall be $1,000,000 per claim and in the  aggregate.  Engineer shall submit to the Client a certificate of insurance prior to commencing work for the Client.     X. Prompt Performance by Engineer.  All services provided by Engineer hereunder shall be performed in accordance with the  degree of care and skill ordinarily exercised under similar circumstances by competent members of the engineering profession in the  State of Texas applicable to such engineering services contemplated by this Agreement.      XI. Client Objection to Personnel.  If at any time after entering into this Agreement, the Client has any reasonable objection to any  of Engineer’s personnel, or any personnel, professionals and/or consultants retained by Engineer, Engineer shall promptly propose  substitutes to whom the Client has no reasonable objection, and Engineer’s compensation shall be equitably adjusted to reflect any  difference in Engineer’s costs occasioned by such substitution.    XII. Assignment and Delegation.  Neither the Client nor Engineer may assign their rights or delegate their duties without the written  consent of the other party.  This Agreement is binding on the Client and Engineer to the fullest extent permitted by law.  Nothing herein  is to be construed as creating any personal liability on the part of any Client officer, employee or agent.    XIII. Jurisdiction and Venue ‐ This Agreement shall be administered under the substantive laws of the State of Texas (and not its  conflicts of law principles) which shall be used to govern all matters arising out of, or relating to, this Agreement and all of the transactions  it contemplates, including without limitation, its validity, interpretation, construction, performance and enforcement.  Exclusive venue  shall lie in any court of competent jurisdiction in Denton County, Texas.    XIV. Integration, Merger and Severability – This Agreement and the authorized Task Orders are fully incorporated herein and  represent the entire understanding of Client and Engineer. No prior oral or written understanding shall be of any force or effect with  respect to those matters covered herein. The Agreement may not be modified or altered except in writing signed by both Parties. This  Agreement constitutes, represents and is intended by the Parties to be the complete and final statement and expression of all of the  terms and arrangements between the Parties to this Agreement with respect to the matters provided for in this Agreement.  This  Agreement supersedes any and all prior or contemporaneous agreements, understandings, negotiations, and discussions between the  Parties and all such matters are merged into this Agreement.  Should any one or more of the provisions contained in this Agreement be  determined by a court of competent jurisdiction or by legislative pronouncement to be void, invalid, illegal, or unenforceable in any  respect, such voiding, invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be  considered as if the entirety of such void, invalid, illegal, or unenforceable provision had never been contained in this Agreement.    XV. Exclusivity of Remedies – The Parties acknowledge and agree that the remedies set forth in this Agreement, including those  set forth in Article XIX. Agreed Remedies are and shall remain the Parties’ sole and exclusive remedy with respect to any claim arising  from, or out of, or related to, the subject matter of this Agreement.   The Parties agree that Engineer is to have no liability or  responsibility whatsoever to Client for any claim(s) or loss(es) of any nature, except as set forth in this Agreement.   No Party shall be  able to avoid the limitations expressly set forth in this Agreement by electing to pursue some other remedy.     XVI.  Timeliness of Performance ‐ Engineer shall perform its professional services with due and reasonable diligence consistent with  sound professional practices.    XVII. Dispute Resolution.  In the event of any disagreement or conflict concerning the interpretation of this Agreement, and such  disagreement cannot be resolved by the signatories hereto, the signatories agree to schedule a series of no less than two meetings of  senior personnel of Client and Engineer in which the disagreement or conflict will be discussed.  The first of such meetings will be  Page 48   Agreement for Professional Services (Public Client‐Task Order) ‐ Page 3 of 4                   _____________/________________  Revised 28 October 2019      Client Initial / Date  scheduled as soon as possible following identification of such disagreement or conflict and the second meeting must occur within thirty  (30) days following the initial meeting.  Subsequent meetings, if any may be scheduled upon mutual agreement of the parties.  The parties  agree that these two meetings are conditions precedent to the institution of legal proceedings unless such meetings will adversely affect  the rights of one or more of the parties as such rights relate to statutes of limitation or repose.     XVIII. Signatories.  The Client and Engineer mutually warrant and represent that the representation of each who is executing this  Agreement on behalf of the Client or Engineer, respectively, has full authority to execute this Agreement and bind the entity so  represented.    XIX.  PROJECT ENHANCEMENT ‐ IF DUE TO ANY ALLEGED OR ACTUAL BREACH OF CONTRACT, NEGLIGENCE, ERROR, OR  DEFICIENCY IN THE SERVICES OF ENGINEER OR ANY OF ITS CONSULTANTS, ANY ITEM, COMPONENT, OR CONDITION OF THE  SERVICES IS INACCURATE OR OMITTED FROM ANY OF THE DESIGN DOCUMENTS PRODUCED THROUGH ENGINEER’S SERVICES,  ENGINEER’S AND ITS CONSULTANT’S LIABILITY, IF ANY, SHALL BE LIMITED TO THE DIFFERENCE BETWEEN: I) THE COST OF ADDING,  CORRECTING OR REPLACING THE ITEM AT THE TIME THE ERROR IS DISCOVERED, AND II) THE COST HAD THE ITEM OR COMPONENT  BEEN INCLUDED OR CORRECT IN THE DESIGN DOCUMENTS PROVIDED PRIOR TO THE TIME CONSTRUCTION BEGAN. HOWEVER, IF  THE CORRECTION TO THE DESIGN PROVIDES ADDED VALUE, UPGRADE, OR ENHANCEMENT TO THE PROJECT OF CLIENT/OWNER, THE  AMOUNT OF DAMAGES, IF ANY, SHALL BE ADJUSTED DOWN BASED ON SUCH ADDED VALUE, UPGRADE, OR ENHANCEMENT OF THE  PROJECT. CLIENT/OWNER SHALL BE RESPONSIBLE FOR ANY COST OR EXPENSE ASSOCIATED WITH THE CORRECTION THAT PROVIDES  ADDED VALUE, UPGRADE, OR ENHANCEMENT OF THE PROJECT. IN NO EVENT AND REGARDLESS OF THE LEGAL THEORY OR FACTUAL  BASIS OF ANY CLAIM, SHALL ENGINEERS’S OR ITS CONSULTANT’S LIABILITY INCLUDE ANY COST OR EXPENSE THAT PROVIDES ADDED  VALUE, UPGRADE, OR ENHANCEMENT OF THE PROJECT. IN ADDITION, IF ANY SUCH ITEM, COMPONENT, OR CONDITION HAS AN  IDENTIFIABLE USEFUL LIFE THAT IS LESS THAN THE BUILDING ITSELF, THE DAMAGES OF THE CLIENT/OWNER SHALL BE REDUCED TO  THE EXTENT THAT THE USEFUL LIFE OF THE COMPONENT WILL BE EXTENDED BY THE REPLACEMENT THEREOF.     XX.  AGREED REMEDIES   A.  IT IS THE INTENT OF THE PARTIES TO THIS AGREEMENT THAT ENGINEER'S SERVICES UNDER THIS AGREEMENT SHALL NOT  SUBJECT ENGINEER'S INDIVIDUAL EMPLOYEES, OFFICERS OR DIRECTORS TO ANY PERSONAL LEGAL EXPOSURE FOR CLAIMS AND RISKS  ASSOCIATED WITH THE SERVICES PERFORMED OR PERFORMABLE UNDER THIS AGREEMENT.     B.  IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH THE CLIENT AND THE ENGINEER, AND  ACKNOWLEDGING THAT THE ALLOCATION OF RISKS AND LIMITATIONS OF REMEDIES ARE BUSINESS UNDERSTANDINGS BETWEEN THE  PARTIES AND THESE RISKS AND REMEDIES SHALL APPLY TO ALL POSSIBLE LEGAL THEORIES OF RECOVERY. CLIENT FURTHER AGREES,  TO THE FULLEST EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS AGREEMENT OR ANY  REFERENCE TO INSURANCE OR THE EXISTENCE OF APPLICABLE INSURANCE COVERAGE, THAT THE TOTAL LIABILITY, IN THE  AGGREGATE, OF THE ENGINEER AND ENGINEER'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS TO THE CLIENT  OR TO ANYONE CLAIMING BY, THROUGH OR UNDER THE CLIENT, FOR ANY AND ALL CLAIMS, LOSSES, COSTS OR DAMAGES  WHATSOEVER ARISING OUT OF, RESULTING FROM, OR IN ANY WAY RELATED TO, THE SERVICES UNDER THIS AGREEMENT FROM ANY  CAUSE OR CAUSES OF THE ENGINEER OR THE ENGINEER'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS, SHALL  NOT EXCEED THE ENGINEER'S FEE FOR THE SERVICES PERFORMED UNDER THIS AGREEMENT OR $50,000, WHICHEVER IS GREATER.  INCREASED LIMITS MAY BE NEGOTIATED FOR ADDITIONAL FEE.     C.  NOTWITHSTANDING ANY OTHER PROVISION OF THE AGREEMENT, ENGINEER SHALL HAVE NO LIABILITY TO THE CLIENT FOR  CONTINGENT, CONSEQUENTIAL OR OTHER INDIRECT DAMAGES INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF USE,  REVENUE OR PROFIT; OPERATING COSTS AND FACILITY DOWNTIME; OR OTHER SIMILAR BUSINESS INTERRUPTION LOSSES, HOWEVER,  THE SAME MAY BE CAUSED.     D.  CLIENT MAY NOT ASSERT ANY CLAIM AGAINST ENGINEER AFTER THE SHORTER OF (1) 3 YEARS FROM SUBSTANTIAL  COMPLETION OF SERVICES GIVING RISE TO THE CLAIM, OR (2) THE STATUTE OF LIMITATION PROVIDED BY LAW.     E. IT IS UNDERSTOOD AND AGREED BY BOTH PARTIES TO THIS AGREEMENT THAT THE FIRST TEN DOLLARS ($10.00) OF  REMUNERATION PAID TO ENGINEER UNDER THIS AGREEMENT SHALL BE IN CONSIDERATION FOR INDEMNITY/INDEMNIFICATION  PROVIDED FOR IN THIS AGREEMENT.    XXI.  Waiver ‐ Any failure by Engineer to require strict compliance with any provision of this Agreement shall not be construed as a  waiver of such provision, and Engineer may subsequently require strict compliance at any time, notwithstanding any prior failure to do  so.                Page 49   Agreement for Professional Services (Public Client‐Task Order) ‐ Page 4 of 4                   _____________/________________  Revised 28 October 2019      Client Initial / Date   IN WITNESS WHEREOF, the parties, having read and understood this Agreement, have executed such in duplicate copies,  each of which shall have full dignity and force as an original, on the _____ day of _______________________, 2019.      HALFF ASSOCIATES, INC.                                               CLIENT: CITY OF SANGER, TEXAS    By:   ______________________________  By:  _______________________________   Signature      Signature     ______________________________    ________________________________   Printed Name      Printed Name     ______________________________    ________________________________   Title       Title     ______________________________    ________________________________   Date       Date  Page 50 A-1 EXHIBIT A FY 2020 ENGINEERING ASSISTANCE AND MISCELLANOUS TASKS SCOPE OF WORK A. General Description: Halff will assist with review of new developments/subdivisions and for miscellaneous engineering tasks to be determined by the City. Each development/subdivision review will be performed on a cost-plus basis. If required, coordination meetings for development/subdivision reviews will be attended by Halff on a specific day(s) to be determined by the City. Other miscellaneous tasks will be furnished on a work order basis. Halff will provide a scope of services, fee and schedule for each work order. B. Personnel to be Committed: When required, Halff will commit additional staff to perform discipline specific reviews. Additional staff may include water resources, structural, electrical, and traffic engineers. C. Scope of Services: 1. Subdivision Reviews – In the review of new subdivisions Halff will perform the following tasks: a. Check the grading plans for compatibility with previously established and natural drainage patterns. b. Check the grading plan compatibility with proposed drainage areas. c. Review paving plans to determine if they meet City criteria. d. Determine if typical street sections meet City criteria. e. Check drainage area delineations. f. Check “C” factors and times of concentration. Determine that correct design storm frequencies are used. g. Check inlet computations and spread of water calculations. h. Determine the adequacy of downstream receiving channels and storm drains. i. Check hydraulic grade line computations. j. Determine erosion potential at outfalls. k. Check water and sewer line sizing with respect to the Master Plans. l. Check valve and fire hydrant locations. m. Check sanitary sewer sizing and manhole locations. n. Determine adequacy of erosion control plans. Page 51 A-2 o. Check the compatibility of plans with standard City details, specifications and general notes. p. Check plats against the plans for adequacy, size and location of easements. 2. Items to be furnished by the City – The City will furnish copies of record drawings, studies and reports needed by the Consultant in the performance of the work. 3. Deliverables – Consultant will prepare review letters listing comments. Letter will also include construction plan markups. Both MS Word and PDF files of the letter will be provided. 4. Miscellaneous Tasks – Other miscellaneous engineering assignments will be performed. When requested, Halff will prepare a simple work order request with scope, estimated fee, and schedule and transmit this to the City Engineer or his designee via email. When the work order is accepted via email, the Consultant will commence work. Upon completion of the task, the Consultant will transmit deliverables with a written transmittal letter. D. Documentation: The Consultant will prepare and maintain a project status report, in a format approved by the City that will detail the status of each subdivision review and work order as well as the total fee remaining in the agreement. The status report will be updated monthly and transmitted to the City via email. Page 52 B-1 EXHIBIT B FY 2020 ENGINEERING ASSISTANCE AND MISCELLANOUS TASKS BASIS OF COMPENSATION AND SCHEDULE A. Basis of Compensation: 1. Subdivision Reviews – Compensation for reviews, meetings and coordination will be based upon hours worked directly in performing the work multiplied by the appropriate Labor Category Rate for the team member performing the work and includes all direct salaries, overhead, and profit. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Each labor category rate may include a number of specialties. Labor category specialties are provided below. Labor Category (Specialty): Architect Engineer (Civil, Structural, Mechanical, Electrical, Oil & Gas) Scientist (Environmental and Geological) Landscape/Planner Surveyor Field Tech (Survey, SUE, Environmental & Construction) Office Tech (CADD, Designer & Surveyor) Administrative (Accounting, Assistant, Marketing & Human Resources) Specialist (GIS, ROW, Visualization & IT) Intern   Labor Category Level Billing Rate Range  Low High  Architect  I 75.00 88.00  II 92.00 126.00  III 149.00 161.00  IV 199.00 213.00  V 226.00 316.00  Engineer  I 85.00 110.00  II 107.00 145.00  III 142.00 211.00  Page 53 B-2 IV 188.00 239.00  V 232.00 350.00  Scientist  I 72.00 97.00  II 111.00 128.00  III 138.00 168.00  IV 170.00 215.00  V 213.00 350.00  Landscape/  Planner  I 72.00 88.00  II 88.00 121.00  III 112.00 152.00  IV 155.00 200.00  V 215.00 316.00  Surveyor  I 92.00 94.00  II 106.00 112.00  III 133.00 142.00  IV 140.00 180.00  Field Tech  I 51.00 69.00  II 65.00 85.00  III 86.00 102.00  IV 116.00 133.00  V 153.00 210.00  Office Tech  I 43.00 69.00  II 69.00 89.00  III 86.00 120.00  IV 112.00 135.00  V 140.00 176.00  Administrative  I 29.00 69.00  II 67.00 84.00  III 82.00 112.00  IV 111.00 137.00  V 148.00 350.00  Specialist  I 66.00 97.00  II 97.00 133.00  III 124.00 171.00  IV 174.00 208.00  V 223.00 324.00  Intern   44.00 59.00    Page 54 B-3 2. Miscellaneous Tasks – Miscellaneous tasks will be based upon hours worked directly in performing the work multiplied by the appropriate Labor Category Rate for the team member performing the work and includes all direct salaries, overhead, and profit.        Labor Category Level Billing Rate Range  Low High  Architect  I 75.00 88.00  II 92.00 126.00  III 149.00 161.00  IV 199.00 213.00  V 226.00 316.00  Engineer  I 85.00 110.00  II 107.00 145.00  III 142.00 211.00  IV 188.00 239.00  V 232.00 350.00  Scientist  I 72.00 97.00  II 111.00 128.00  III 138.00 168.00  IV 170.00 215.00  V 213.00 350.00  Landscape/  Planner  I 72.00 88.00  II 88.00 121.00  III 112.00 152.00  IV 155.00 200.00  V 215.00 316.00  Surveyor  I 92.00 94.00  II 106.00 112.00  III 133.00 142.00  IV 140.00 180.00  Field Tech  I 51.00 69.00  II 65.00 85.00  III 86.00 102.00  IV 116.00 133.00  V 153.00 210.00  Office Tech  I 43.00 69.00  II 69.00 89.00  III 86.00 120.00  Page 55 B-4 IV 112.00 135.00  V 140.00 176.00  Administrative  I 29.00 69.00  II 67.00 84.00  III 82.00 112.00  IV 111.00 137.00  V 148.00 350.00  Specialist  I 66.00 97.00  II 97.00 133.00  III 124.00 171.00  IV 174.00 208.00  V 223.00 324.00  Intern   44.00 59.00      *The above rates are valid for a twelve‐month period commencing on City execution of the  contract.  All rates are subject to annual adjustment which will be submitted to City for review  no later than thirty (30) days prior to such escalation becomes effective. 3. Direct Costs – Printing and reproduction costs, filing fees, etc. are charged at actual invoice cost plus 10%. 4. Services will be billed monthly. B. Term of the Contract: The City shall have the option of renewing the hourly contract and/or increasing the maximum fee. C. Maximum Fee: The maximum fee for the contract shall be $10,000. Halff Associates will not exceed the maximum fee unless prior written authorization is received. Page 56 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 8. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: R167602 FLUM Amendment Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­32­19 Regarding an Amendment of Future Land Use Map (FLUM) from Rural Residential to Commercial on Approximately 2.15 Acres of property, Generally Located East of the Intersection of FM 455 and FM 1190. AGENDA TYPE: Regular, Public Hearing ACTION REQUESTED:  Approval, Ordinance  BACKGROUND: The applicant is proposing to rezone the subject property of approximately 2.15 acres from Agricultural (A) to Business District 2 (B­2) zoning. Since B­2 is a commercial zoning district, and the designated future land use for the subject property is Rural Residential according to the Sanger Comprehensive Land Use Plan, a change in FLUM from Rural Residential to Commercial is required before a commercial zoning is approved.  A companion request for rezoning the subject property from Agricultural (A) to Business District 2 (B­2) is also on the agenda for consideration. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Action The Planning & Zoning Commission APPROVED (5­0) the proposed FLUM Amendment from Rural Residential to Commercial for the subject property. Notification Response Form Staff mailed eight (8) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A Page 57 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 8.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:R167602 FLUM AmendmentConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­32­19 Regarding an Amendment ofFuture Land Use Map (FLUM) from Rural Residential to Commercial on Approximately 2.15 Acres of property,Generally Located East of the Intersection of FM 455 and FM 1190.AGENDA TYPE: Regular, Public HearingACTION REQUESTED:  Approval, Ordinance BACKGROUND:The applicant is proposing to rezone the subject property of approximately 2.15 acres from Agricultural (A) toBusiness District 2 (B­2) zoning. Since B­2 is a commercial zoning district, and the designated future land use for thesubject property is Rural Residential according to the Sanger Comprehensive Land Use Plan, a change in FLUM fromRural Residential to Commercial is required before a commercial zoning is approved. A companion request for rezoning the subject property from Agricultural (A) to Business District 2 (B­2) is also on theagenda for consideration.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission ActionThe Planning & Zoning Commission APPROVED (5­0) the proposed FLUM Amendment from Rural Residential toCommercial for the subject property.Notification Response FormStaff mailed eight (8) public hearing notices to the owners of properties within 200 feet of the subject property. Noresponses were received at the time of this report.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff Recommendation Staff recommends APPROVAL of the proposed amendment of FLUM from Rural Residential to Commercial. ATTACHMENTS: Description Upload Date Type Staff Report 10/25/2019 Backup Material Application 10/25/2019 Backup Material Location Map 10/25/2019 Backup Material Draft Ordinance # 10­32­19 10/25/2019 Ordinance Exhibit A: Land Use Map Amendment 10/25/2019 Exhibit Page 58 CITY COUNCIL STAFF REPORT Meeting Date: November 4, 2019 Case #: 19SANZON-0030 Case Coordinator: Muzaib Riaz, Planner, Development Services Request: Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10-32-19 Regarding an Amendment of Future Land Use Map (FLUM) from Rural Residential to Commercial on Approximately 2.15 Acres of property, Generally Located East of the Intersection of FM 455 and FM 1190. Applicant: Lynda Weave; Texas Lifestyle Realty Group. ______________________________________________________________________________ Case Overview The applicant is proposing to rezone the subject property of approximately 2.15 acres from Agricultural (A) to Business District 2 (B-2) zoning. Since B-2 is a commercial zoning district, and the designated future land use for the subject property is Rural Residential according to the Sanger Comprehensive Land Use Plan, a change in FLUM from Rural Residential to Commercial is required before a commercial zoning is approved. The subject site is located at the intersection of a major arterial (FM 455) and FM 1190 that goes to Lake Ray Roberts Marina. Being at an intersection of two significant roads that surround the parcel on three sides, this site is more suitable for commercial land use instead of a rural residential land use. The Future Land Use of the adjacent parcels is Rural Residential on the north and west across FM 1190, High Density Residential immediately to the east, and Urban Low Density Residential on the south across FM 455. Elements to Consider  A companion request for rezoning the subject property from Agricultural (A) to Business District 2 (B-2) is also on the agenda for consideration. Staff Recommendation Staff recommends APPROVAL of the proposed amendment of FLUM from Rural Residential to Commercial. Page 59 Planning & Zoning Commission Action The Planning & Zoning Commission APPROVED (5-0) the proposed FLUM Amendment from Rural Residential to Commercial for the subject property. Notification Response Form Staff mailed eight (8) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. Attachments  Application  Location Map  Draft Ordinance # 10-32-19  Exhibit A: Land Use Map Amendment Page 60 Page 61 © Denton Count yLandmark GIS 0 370 740185 Feethttps://gis .d en to ncou nt y.c om R167 602 - FLUM A men dm ent ± Thi s p ro du ct i s for i n fo rm a tio na l pu rp o se sand m a y n ot h a ve b e e n p re p are d for o r b esuitable f o r l eg a l, e ng in e e rin g , o r s ur ve yin gpurposes. It d o es no t re pr es en t a n o n -the -g ro u ndsurvey a nd re p re se nts o n ly th e ap p ro xi ma terelative lo ca tio n of p ro p erty bo u nd a ri es . De n ton C ou n ty d oe s n o t g u a ran te e th e c o rre ctn es sor a cc ur ac y o f a n y fea tu re s o n th is p ro d u ct an dassumes n o r es po n si bi li ty in co n ne cti on th er ew i th .Thi s p ro du ct m ay be re vi se d a t an y ti me w ith ou tnotification to an y u se r. Page 62 ORDINANCE # 10-32-19 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE FUTURE LAND USE MAP OF APPROXIMATELY 2.15 ACRES OF TRACT DESCRIBED AS A0029A R. BEEBE, TR 22B, FROM RURAL RESIDENTIAL TO COMMERCIAL; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, due notice of hearings were made in the time and manner prescribed by law and the Planning and Zoning Commission of the City of Sanger, Texas, duly covered and conducted public hearing for the purpose of assessing a request for the amendment of Future Land Use Map of the described property located in the City of Sanger, Texas; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That the legal description of the property is described as follows: A0029A R. BEEBE, TR 22B, 2.15 ACRES IN THE CITY OF SANGER, DENTON COUNTY, TEXAS SECTION 2. That the Future Land Use of the property described and generally located east of the intersection of FM 455 and FM 1190, is amended as shown in Exhibit A. SECTION 3. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. SECTION 4. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. SECTION 5. Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for Violations of Code. Page 63 SECTION 6. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 64 ORDINANCE # 10-32-19 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE FUTURE LAND USE MAP OF APPROXIMATELY 2.15 ACRES OF TRACT DESCRIBED AS A0029A R. BEEBE, TR 22B, FROM RURAL RESIDENTIAL TO COMMERCIAL; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 65 RuralResidentia l High DensityResidential Urban LowDensityLake View Dr FM 455 W E Lake Ridge CtW Lake Ridge Ct F M 1 1 9 0 /Land Use Exhibit - F M 1190; R167602Future Land Use DISCLAIMER:This map was gene rated by GIS data pro videdby th e Sanger GIS Department. The City of Sange r does n ot guarante e the correctne ss oraccuracy of an y fea tures on this map. The se m approducts are for illustration purposes only an dare not suitable fo r site -specific de cision making.GIS data is subject to co nstant changes, andmay not be complete, accurate or current. High DensityResidential RuralResidential Com me rcial Lake View Dr FM 455 W W Lake Ridge Ct F M 1 1 9 0 Urban LowDensity Current Land Use Pr oposed Land Use 0 150 30075 Feet City Limits Exhibits Page 66 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 9. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: R167602 Rezoning From Agricultural to B­2 District Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­33­19 Regarding a Zoning Change From A (Agricultural District) to B­2 (Business 2 District) for Approximately 2.15 Acres of Land, Generally Located East of the Intersection of FM 455 and FM 1190. AGENDA TYPE: Regular, Public Hearing ACTION REQUESTED:  Approval, Ordinance  BACKGROUND: The Applicant is proposing to rezone the subject property of approximately 2.15 acres from A (Agricultural) to B­2 (Business District 2) zoning. The property is currently vacant land and no plans for development of the subject property have been discussed with staff at this time. The purpose of the rezoning is for the applicant to be able to market the property as a commercial site as opposed to a residential site. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Action The Planning & Zoning Commission APPROVED (5­0) the proposed rezoning from “A” Agricultural to “B­2” Business District­2 for the subject property. Notification Response Form Staff mailed eight (8) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A Page 67 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 9.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:R167602 Rezoning From Agricultural to B­2 DistrictConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10­33­19 Regarding a Zoning Change FromA (Agricultural District) to B­2 (Business 2 District) for Approximately 2.15 Acres of Land, Generally Located East ofthe Intersection of FM 455 and FM 1190.AGENDA TYPE: Regular, Public HearingACTION REQUESTED:  Approval, Ordinance BACKGROUND:The Applicant is proposing to rezone the subject property of approximately 2.15 acres from A (Agricultural) to B­2(Business District 2) zoning. The property is currently vacant land and no plans for development of the subject propertyhave been discussed with staff at this time. The purpose of the rezoning is for the applicant to be able to market theproperty as a commercial site as opposed to a residential site.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission ActionThe Planning & Zoning Commission APPROVED (5­0) the proposed rezoning from “A” Agricultural to “B­2”Business District­2 for the subject property.Notification Response FormStaff mailed eight (8) public hearing notices to the owners of properties within 200 feet of the subject property. Noresponses were received at the time of this report.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL of the proposed rezoning. ATTACHMENTS: Description Upload Date Type Staff Report 10/28/2019 Backup Material Application 10/25/2019 Backup Material Letter of Intent 10/25/2019 Backup Material Draft Ordinance # 10­33­19 10/25/2019 Ordinance Exhibit A ­ Title Survey with Metes and Bounds 10/25/2019 Exhibit Exhibit B ­ Zoning Exhibit 10/25/2019 Exhibit B­2 Zoning District Regulations 10/25/2019 Backup Material Page 68 CITY COUNCIL STAFF REPORT Meeting Date: November 4, 2019 Case #: 19SANZON-0031 Case Coordinator: Muzaib Riaz, Planner, Development Services Request: Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 10-33-19 Regarding a Zoning Change From A (Agricultural District) to B- 2 (Business 2 District) for Approximately 2.15 Acres of Land, Generally Located East of the Intersection of FM 455 and FM 1190. Applicant: Lynda Weaver; Texas Lifestyle Realty Group. ______________________________________________________________________________ Case Overview The Applicant is proposing to rezone the subject property of approximately 2.15 acres from A (Agricultural) to B-2 (Business District 2) zoning. The property is currently vacant land and no plans for development of the subject property have been discussed with staff at this time. The purpose of the rezoning is for the applicant to be able to market the property as a commercial site as opposed to a residential site. Surrounding Land Uses Direction Land Use Zoning North Vacant Land (Cropland) Outside of City Limits East Agricultural (Homesite / Native Pasture) Outside of City Limits South Residential SF-3 (Single-Family Residential 3) West Agricultural (Cropland) Outside of City Limits Elements to Consider In making its recommendation to the City Council concerning a proposed zoning map amendment, the Planning and Zoning Commission considered the following factors: 1. Whether the uses permitted by the proposed change will be appropriate in the immediate area concerned and their relationship to the general area and the City as a whole. Page 69 2. Whether the proposed change is in accord with any existing or proposed plans for providing public schools, streets, water supply, sanitary sewers and other utilities to the area and shall note the findings. 3. The amount of vacant land currently classified for similar development in the vicinity and elsewhere in the City, and any special circumstances which may make a substantial part of such vacant land unsuitable for development. 4. The recent rate at which land is being developed in the same zoning classification as the request, particularly in the vicinity of the proposed change. 5. The manner in which other areas designated for similar development will be, or are likely to be, affected if the proposed amendment is approved, and whether such designation for other areas should also be modified. 6. Any other factors which will substantially affect the public health, safety, morals or general welfare. Staff Analysis The subject site is located at the intersection of a major arterial (FM 455) and FM 1190 that goes to Lake Ray Roberts Marina. Being at an intersection of two significant roads that surround the property on three sides, this site is more suitable for commercial land use instead of a rural residential land use. Areas immediately adjacent to a major corridor such FM 455 are in many respect considered more suitable for commercial uses as opposed to residential uses because of higher visibility and aesthetic appeal. The requested B-2 Zoning district allows additional land uses which are not generally carried on completely within a building or structure thereby allowing more intense uses than B-1 District. These additional uses are not permitted under B-1 District which permits uses intended for office facilities, neighborhood shopping facilities and retail and commercial facilities of a service character. Examples of uses allowed in B-2 Zoning include quick service food and beverage shop, restaurants, pharmacy, gift shop, bank, office, motor fuel services, auto laundry (car wash) and other automobile related uses, hardware store, greenhouse (nursery), among other retail and commercial uses. B-2 District allows the highest number of retail and commercial land uses compared to any other commercial zoning district within the City of Sanger. The property is currently not platted and a plat will be required along with associated public improvements before development can occur. The public improvements for the site will include extension of City of Sanger water, sewer, and electric, as well as drainage improvements. A site plan of the proposed development may be required along with Civil Construction Plans. Driveway connection from FM 1190 and FM 455 will be required. All development will be required to meet all City of Sanger and other applicable regulations. The subject property does not have any floodplain on it. Staff recommends APPROVAL of the proposed rezoning. Page 70 Planning & Zoning Commission Action The Planning & Zoning Commission APPROVED (5-0) the proposed rezoning from “A” Agricultural to “B-2” Business District-2 for the subject property. Notification Response Form Staff mailed eight (8) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. Attachments  Application  Letter of Intent  Draft Ordinance # 10-33-19  Exhibit A: Title Survey with Metes and Bounds Description  Exhibit B: Zoning Exhibit  “B-2” Business District – 2 Regulations Page 71 Page 72 Page 73 ORDINANCE # 10-33-19 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, REZONING APPROXIMATELY 2.15 ACRES OF TRACT DESCRIBED AS A0029A R. BEEBE, TR 22B, FROM “A” AGRICULTURAL TO “B-2” BUSINESS DISTRICT 2; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Request for rezoning was submitted with the City of Sanger, Texas, concerning the hereinafter described property; WHEREAS, due notice of hearings were made in the time and manner prescribed by law and the Planning and Zoning Commission of the City of Sanger, Texas, duly covered and conducted public hearing for the purpose of assessing a request for rezoning from Agricultural to Business District - 2 on the hereinafter described property located in the City of Sanger, Texas; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That the legal description of the property zoned herein is generally described as follows: A0029A R. BEEBE, TR 22B, 2.15 ACRES IN THE CITY OF SANGER, DENTON COUNTY, TEXAS SECTION 2. That the subject property described through metes and bounds in Exhibit A, and generally located east of the intersection of FM 455 and FM 1190, is rezoned from Agricultural (A) District to Business District – 2 (B-2), as illustrated in Exhibit B. SECTION 3. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. SECTION 4. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. SECTION 5. Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for Violations of Code. Page 74 SECTION 6. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 75 ORDINANCE # 10-33-19 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, REZONING APPROXIMATELY 2.15 ACRES OF TRACT DESCRIBED AS A0029A R. BEEBE, TR 22B, FROM “A” AGRICULTURAL TO “B-2” BUSINESS DISTRICT 2; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 76 Page 77 AA S F -3SF-3L a k e V ie w D r F M 4 5 5 W E L a k e R i d g e C tW L a k e R i d g e C t F M 1 1 9 0 /Zoning E xhibit - FM 1190; R167602Rezoning DISCLAIMER:This map was gene rated by GIS data pro videdby th e Sanger GIS Department. The City of Sange r does n ot guarante e the correctne ss oraccuracy of an y fea tures on this map. The se m approducts are for illustration purposes only an dare not suitable fo r site -specific de cision making.GIS data is subject to co nstant changes, andmay not be complete, accurate or current. L a k e V ie w D r F M 4 5 5 W W L a k e R i d g e C t F M 1 1 9 0 B -2B-2 S F -3SF-3 Current Zoning Pr oposed Zoning 0 1 7 0 3 4 085 F e e t City Limits Exhibits Page 78 SECTION 23 "B-2" BUSINESS DISTRICT - 2 General Purpose and Description: The "B-2" Business district is intended to provide a zoning category similar to the "B-1" District, except that additional uses are permitted which are not generally carried on completely within a building or structure, and an expanded range of service and repair uses is permitted. 23.1 Use Regulations: A building or premise shall be used only for the following purposes: 1. Any use permitted in the "B-1" Business District. 2. Building materials sales (no outside storage of lumber, materials or equipment). 3. Lithographic or print shop, retail only. 4. Newspaper or commercial printing. 5. Other uses as listed in Section 30 of this ordinance. The following specific uses shall be permitted in a B-2 District, when granted in accordance with Section 31: 1. Uses as listed in Section 30 of this ordinance. 23.2 Height Regulations: No building shall exceed one hundred (100) feet in height, except cooling towers, vent stacks or mechanical equipment rooms may project not more than twelve (12) feet beyond maximum building height. 23.3 Area Regulations: 1. Size of Yard a. Front Yard: Minimum required setback shall be twenty (20) feet. Accessory uses must be set back a minimum of sixty (60) feet. b. Side Yard: Adjacent to a street, twenty-five (25) feet; minimum required--ten (10) feet. c. Rear Yard: The minimum rear yard setback shall be twenty (20) feet for any building, or structure. When an alley is not required, a solid masonry or wood wall of a minimum height of six (6) feet shall be constructed adjacent to the rear property line to provide a barrier between the adjoining use. d. Special Side or Rear Yard Requirement: When a nonresidentially zoned lot or tract abuts upon a zoning district boundary line dividing the lot or tract from a residentially zoned lot or tract, a minimum side yard of twenty (20) feet shall be provided for on the nonresidential property. A solid masonry or wood wall having a minimum height of six (6) feet above the average grade of the residential property shall be constructed adjacent to the common side (or rear) property line. 2. Size of Lot: Page 79 a. Minimum Lot Area: None b. Minimum Lot Width: None c. Minimum Lot Depth: None 3. Lot Coverage: In no case shall more than fifty percent (50%) of the lot area be covered by buildings. 23.4 Parking Requirements: Off street parking requirements shall be provided in accordance with Section 32. Page 80 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 10. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: O'Reilly Replat Conduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 1R, Block 1, Being a Replat of Lot 1, Block 1, of O’Reilly Addition, Being 0.843 Acres, and Generally Located North­West of the Intersection of Sanger West Blvd, and FM 455. AGENDA TYPE: Regular, Public Hearing ACTION REQUESTED:  Approval  BACKGROUND: The applicant is proposing to replat O’Reilly Addition plat to add 0.258 acres of land to the existing plat. The added land area will be used as a parking lot for O’Reilly Auto Parts business. O’Reilly is losing its existing parking in the front due to FM 455 expansion. The newly added parking will serve to meet the total parking requirement for the business.  LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Recommendation Planning & Zoning Commission APPROVED (5­0) the proposed replat on October 14th, 2019. Notification Response Form Staff mailed eighteen (18) public hearing notices to the owners of properties within 200 feet of the subject property. No response forms were received for the proposed replat at the time of this report. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Page 81 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 10.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:O'Reilly ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 1R, Block 1, Being a Replat of Lot 1,Block 1, of O’Reilly Addition, Being 0.843 Acres, and Generally Located North­West of the Intersection of SangerWest Blvd, and FM 455.AGENDA TYPE: Regular, Public HearingACTION REQUESTED:  Approval BACKGROUND:The applicant is proposing to replat O’Reilly Addition plat to add 0.258 acres of land to the existing plat. The addedland area will be used as a parking lot for O’Reilly Auto Parts business. O’Reilly is losing its existing parking in the frontdue to FM 455 expansion. The newly added parking will serve to meet the total parking requirement for the business. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission RecommendationPlanning & Zoning Commission APPROVED (5­0) the proposed replat on October 14th, 2019.Notification Response FormStaff mailed eighteen (18) public hearing notices to the owners of properties within 200 feet of the subject property. Noresponse forms were received for the proposed replat at the time of this report.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff Recommendation Staff recommends APPROVAL of the Replat as it meets all Subdivision and Zoning regulations. ATTACHMENTS: Description Upload Date Type Staff Report 10/25/2019 Backup Material Location Map 10/25/2019 Backup Material Application 10/25/2019 Backup Material Letter of Intent 10/25/2019 Backup Material Replat 10/25/2019 Exhibit Page 82 CITY COUNCIL STAFF REPORT Meeting Date: November 4, 2019 Case #: 19SANZON-0032 Case Coordinator: Muzaib Riaz, Planner, Development Services Request: Conduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 1R, Block 1, Being a Replat of Lot 1, Block 1, of O’Reilly Addition, Being 0.843 Acres, and Generally Located North-West of the Intersection of Sanger West Blvd, and FM 455. Applicant: James V. Wehde, Dominion Engineering Associates LC. ______________________________________________________________________________ Case Overview The applicant is proposing to replat O’Reilly Addition plat to add 0.258 acres of land to the existing plat. The added land area will be used as a parking lot for O’Reilly Auto Parts business. O’Reilly is losing its existing parking in the front due to FM 455 expansion. The newly added parking will serve to meet the total parking requirement for the business. The existing building is 7,129 square feet in area and requires minimum 24 parking spaces. With FM 455 Expansion, the business will lose 11 parking spaces which will be provided on the new parking being added on the west side of the main building. Applicant has addressed all staff’s comments. The plat meets City of Sanger Zoning Ordinance requirements and Subdivision Ordinance requirements. Notification Response Form Staff mailed eighteen (18) public hearing notices to the owners of properties within 200 feet of the subject property. No response forms were received for the proposed replat at the time of this report. Staff Recommendation Staff recommends APPROVAL of the Replat as it meets all Subdivision and Zoning regulations. Page 83 Planning & Zoning Commission Recommendation Planning & Zoning Commission APPROVED (5-0) the proposed replat on October 14th, 2019. Attachments  Location Map  Application  Letter of Intent  Replat Page 84 245458 56513 56518 56521 253746 56479 56470 56459 243328 56489 745854 116939116937 243327 745212 EXCHANGE DR W CHAPMAN DR N ACKER ST SANGER WEST BLVD OreillyAddn Replat /Location Exhibit: O'Reillys AddnReplat Lot 1R 0 50 10025 Feet DISCLAIMER:This map was generat ed by GIS data providedby the Sang er GIS Departmen t. Th e City of Sanger do es not guarantee the corre ctness oraccuracy of any features on this map . These mapproducts are for illustration purposes only andare not suitab le for site-specific decision makin g.GIS data is subject to consta nt ch anges, andmay not be complete, accurate or current.Date: 10/6 /2019 4:51:08 PMDoc Name: LocationExhibit_OreillyAddn ReplatCityLimitsExhibits Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 11. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: Sanger Meadow Addition Phase 1 ­ Preliminary Plat Consider, Discuss and Act on the Preliminary Plat of Sanger Meadows Addition, Being 15.928 Acres of Land, and Generally Located North­West of the Intersection of View Road and Metz Road. AGENDA TYPE: Regular ACTION REQUESTED:  Other: Denial BACKGROUND: The applicant is proposing to develop 11 residential lots of minimum 1­acre each as Phase 1 of residential development consisting of total 127 one­acre lots. The property is located in City of Sanger Extraterritorial Jurisdiction (ETJ). LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Action The Planning & Zoning Commission approved the preliminary plat as it substantially met City’s Subdivision Regulations and outstanding comments may be addressed at the Final Plat phase. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff Recommendation Staff recommends DENIAL of the preliminary plat as applicant has not addressed any of staff’s comments. Page 91 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 11.AGENDA MEETING DATE: November 4, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:Sanger Meadow Addition Phase 1 ­ Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Sanger Meadows Addition, Being 15.928 Acres of Land, andGenerally Located North­West of the Intersection of View Road and Metz Road.AGENDA TYPE: RegularACTION REQUESTED:  Other: DenialBACKGROUND:The applicant is proposing to develop 11 residential lots of minimum 1­acre each as Phase 1 of residential developmentconsisting of total 127 one­acre lots. The property is located in City of Sanger Extraterritorial Jurisdiction (ETJ).LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission ActionThe Planning & Zoning Commission approved the preliminary plat as it substantially met City’s Subdivision Regulationsand outstanding comments may be addressed at the Final Plat phase.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff RecommendationStaff recommends DENIAL of the preliminary plat as applicant has not addressed any of staff’s comments. ATTACHMENTS: Description Upload Date Type Staff Report 10/28/2019 Backup Material Location Map 10/25/2019 Backup Material Application 10/25/2019 Backup Material Letter of Intent 10/25/2019 Backup Material Preliminary Plat 10/25/2019 Exhibit Planning Comments 10/25/2019 Backup Material Engineering Comments 10/25/2019 Backup Material Page 92 CITY COUNCIL STAFF REPORT Meeting Date: November 4, 2019 Case #: 19SANZON-0033 Case Coordinator: Muzaib Riaz, Planner, Development Services Request: Consider, Discuss and Act on the Preliminary Plat of Sanger Meadows Addition, Being 15.928 Acres of Land, and Generally Located North-West of the Intersection of View Road and Metz Road. Applicant: Aimee Bissett, NorthBridge Consultants ______________________________________________________________________________ Case Overview The applicant is proposing to develop 11 residential lots of minimum 1-acre each as Phase 1 of residential development consisting of total 127 one-acre lots. The property is located in City of Sanger Extraterritorial Jurisdiction (ETJ). The property will be served by Bolivar Water, Coserv Electric and will have on-site septic for sanitary sewer. All 11 proposed lots have public access from View Road. The plat has been reviewed by City of Sanger Staff. All City of Sanger Planning and Engineering comments as well as Denton County Plat checklist have been provided to the applicant. The applicant has not addressed any of staff comments for preliminary plat. Staff Recommendation Staff recommends DENIAL of the preliminary plat as applicant has not addressed any of staff’s comments. Planning & Zoning Commission Action The Planning & Zoning Commission approved the preliminary plat as it substantially met City’s Subdivision Regulations and outstanding comments may be addressed at the Final Plat phase. Attachments  Location Map  Application  Letter of Intent  Preliminary Plat  Planning Review Comments  Engineering Comments Page 93 59716 597 24 22004 6 13123 1 15530 9 59579 13123 3 13123 4113114 597 53 596 48 11311383074 13123 6 13247 5 597 45 13123 8 830 70 VIEW RD METZ RD SangerMeadowPh1 /Location Exhibit: Sanger Meadow Phase 1 0 350 700175 Feet DISCLAIMER:This map was generat ed by GIS data providedby the Sang er GIS Departmen t. Th e City of Sanger do es not guarantee the corre ctness oraccuracy of any features on this map . These mapproducts are for illustration purposes only andare not suitab le for site-specific decision makin g.GIS data is subject to consta nt ch anges, andmay not be complete, accurate or current.Date: 6/1/2019 8:07:09 PMDoc Name: LocationExhibit_SangerMea dowFina lExhibits Page 94 Page 95 September 18, 2019 City of Sanger Development Services 201 Bolivar Sanger, TX 76266 RE: LETTER OF INTENT FOR SANGER MEADOW ADDITION PHASE 1 PRELIMINARY PLAT On behalf of our client, Riverside Homes, we are submitting a Preliminary Plat Application for Sanger Meadow Addition Phase 1. This project is a proposed single- family subdivision located in Sanger’s ETJ at the northwest intersection of Metz and View Roads. Ultimately, the project will include +/- 127 one-acre lots and up. This submittal is for Phase 1 only, separate tracts under separate ownership from the remaining tract to be developed at a later date. The preliminary plat includes eleven (11) lots ranging in size from one to two acres (net drainage easements), all of which front View Road. Phase 2 will be submitted as soon as we are able to complete the civil engineering plans for the full development. Our original intent was to submit the preliminary plat for all 127 lots, and a final plat for Phase 1. However, with the recent change to State Law, we understand that full civil plans are now required at the preliminary plat stage. Therefore, we are expediting Phase 1 since water (Bolivar) and road frontage (View Rd) are readily available for these lots. We have included civil engineering plans with the preliminary plat for Sanger Meadow Phase 1. We have had pre-application meetings with both the City and County regarding this project, and expect to submit the preliminary plat for Phase 2 in six to eight weeks. On behalf of Riverside Homes, I respectfully submit this Preliminary Plat Application for Sanger Meadow Addition, Block 1, Lots 1-11. Sincerely, Aimee Bissett Managing Director NorthBridge Consultants Page 96 GENERAL NOTES: 1) CURRENTLY THIS TRACT APPEARS TO BE LOCATED WITHIN ONE OR MORE OF THE FOLLOWING AREAS: OTHER AREAS, ZONE "X" - AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN. ACCORDING TO THE F.I.R.M. COMMUNITY PANEL 48121C0065G, DATED APRIL 18, 2011. FOR UP TO DATE FLOOD HAZARD INFORMATION ALWAYS VISIT THE OFFICIAL F.E.M.A. WEBSITE AT (WWW.FEMA.GOV). 2) ALL CORNERS ARE SET 1/2" IRON RODS CAPPED - TEXAS SURVEYING, INC.), UNLESS OTHERWISE NOTED. 3) ALL RESIDENTIAL LOTS SHALL HAVE A FRONT BUILDING LINE OF 25', UNLESS OTHERWISE SHOWN. 4) THERE SHALL EXIST A 5' UTILITY EASEMENT AROUND THE PERIMETER OF ALL LOT LINES IN THIS SUBDIVISION. 5) ANY PUBLIC UTILITY, INCLUDING THE CITY OF SANGER, SHALL HAVE THE RIGHT TO MOVE AND KEEP MOVED ALL OR PART OF ANY BUILDINGS, FENCES, TREES, SHRUBS, OTHER GROWTHS OR IMPROVEMENTS WHICH IN ANY WAY ENDANGER OR INTERFERE WITH THE CONSTRUCTION, MAINTENANCE, OR EFFICIENCY OF ITS RESPECTIVE SYSTEMS ON ANY OF THE EASEMENTS SHOWN ON THE PLAT; AND ANY PUBLIC UTILITY, INCLUDING THE CITY OF SANGER, SHALL HAVE THE RIGHT AT ALL TIMES OF INGRESS AND EGRESS TO AND FROM AND UPON SAID EASEMENTS FOR THE PURPOSE OF CONSTRUCTION, RECONSTRUCTION, INSPECTION, PATROLLING, MAINTAINING AND ADDING TO OR REMOVING ALL OR PART OF ITS RESPECTIVE SYSTEMS WITHOUT THE NECESSITY AT ANY TIME OF PROCURING THE PERMISSION OF ANYONE. 0 200'400'600' BEING A 15.928 ACRES TRACT OF LAND OUT OF THE W. MASON SURVEY, ABSTRACT NO. 801, DENTON COUNTY, TEXAS; BEING ALL THAT CERTAIN TRACT OF LAND AS DESCRIBED IN INSTRUMENT No. 52029, OFFICIAL RECORDS, DENTON COUNTY, TEXAS; BEING FURTHER DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT A POINT IN VIEW ROAD FOR THE SOUTHWEST AND BEGINNING CORNER OF THIS TRACT. WHENCE THE NORTHEAST CORNER OF THAT CERTAIN TRACT OF LAND AS DESCRIBED IN V. 1041, P. 494, O.R.D.C.T., THE SOUTHEAST CORNER OF THAT CERTAIN LOT 6, BLOCK A OF SADDLE RIDGE ESTATES AS RECORDED IN PLAT CABINET M, PAGE 241, PLAT RECORDS, DENTON COUNTY, TEXAS, THE SOUTHWEST CORNER OF THAT CERTAIN TRACT OF LAND AS DESCRIBED IN V. 2827, P. 965, O.R.D.C.T. AND THE NORTHWEST CORNER OF SAID DOC.# 2015-124236, BEARS S 89°59'41" W 450.00 FEET AND N 00°11'13" E 2753.87 FEET. THENCE N 00°11'13" E 330.00 FEET TO A SET 1/2" IRON ROD (CAPPED - TEXAS SURVEYING, INC) FOR THE NORTHWEST CORNER OF THIS TRACT. THENCE N 89°59'41" E 2102.58 FEET TO A POINT WITHIN METZ ROAD FOR THE NORTHEAST CORNER OF THIS TRACT. THENCE S 00°13'21" W 330.00 FEET TO A FOUND 1/2" IRON ROD, AT THE SOUTHEAST CORNER OF SAID DOC.# 2019-14922 AND AT THE APPROXIMATE INTERSECTION OF VIEW ROAD AND SAID METZ ROAD, FOR THE SOUTHEAST CORNER OF THIS TRACT. THENCE S 89°59'41" W 2102.38 FEET ALONG SAID VIEW ROAD TO THE POINT OF BEGINNING. BEARINGS, DISTANCES, AND/OR AREAS DERIVED FROM GNSS OBSERVATIONS PERFORMED BY TEXAS SURVEYING, INC. AND REFLECT N.A.D. 1983, TEXAS STATE PLANE COORDINATE SYSTEM, NORTH CENTRAL ZONE 4202. (GRID) TEXAS SURVEYING INC.Firm No. 10100000 - www.txsurveying.com THE CITY COUNCIL OF SANGER, TEXAS ON THIS THE ____DAY OF__________________, 2019 VOTED AFFIRMATIVELY TO ADOPT THIS PLAT AND APPROVE IT FOR FILING OF RECORD. ______________________________________ MAYOR - SANGER, TEXAS ______________________________________ SECRETARY - SANGER, TEXAS SURVEYOR: KYLE RUCKER, R.P.L.S. 104 S. WALNUT ST. WEATHERFORD, TX 76086 817-594-0400 SURVEYOR CERTIFICATION: THAT I, KYLE RUCKER, A REGISTERED PROFESSIONAL LAND SURVEYOR OF THE STATE OF TEXAS, REGISTRATION NO. 6444, DO HEREBY CERTIFY THAT THE PLAT HEREON WAS PREPARED FROM AN ACTUAL ON THE GROUND SURVEY OF THE LEGALLY DESCRIBED PROPERTY SHOWN HEREON AND THAT THIS PLAT CORRECTLY REPRESENTS THAT SURVEY MADE BY ME OR UNDER MY DIRECT SUPERVISION. ____________________________________ KYLE RUCKER, R.P.L.S. NO. 6444 - JN190328P-PRELIM-PH1 104 S. WALNUT ST., WEATHERFORD, TEXAS FIELD DATE - JANUARY 2019 - 817-594-0400 KNOW ALL MEN BY THESE PRESENTS: THAT, _____________________________, BY AND THROUGH THE UNDERSIGNED, DO HEREBY ADOPT THIS PLAT DESIGNATING THE HEREIN ABOVE DESCRIBED PROPERTY AS LOTS 1 - 11, BLOCK 1, SANGER MEADOW ADDITION, AN ADDITION TO THE CITY OF SANGER, DENTON COUNTY, TEXAS, AND I (WE) DO HEREBY DEDICATE TO THE USE OF THE PUBLIC FOREVER THE RIGHTS-OF-WAY, (ALLEYS, PARKS) AND EASEMENTS SHOWN THEREON FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED. WITNESS MY HAND, THIS THE ______ DAY OF_______________________, 2019. __________________________________________ ______________ OWNER DATE STATE OF TEXAS BEFORE ME, THE UNDERSIGNED AUTHORITY, ON THIS DAY PERSONALLY APPEARED,____________________________________________________, KNOWN TO ME TO BE THE PERSON(S) WHOSE NAME(S) IS(ARE) SUBSCRIBED TO THE FOREGOING INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION EXPRESSED AND IN THE CAPACITY THEREIN STATED, AND AS THE ACT AND DEED OF SAID TRUST. GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS __________ DAY OF _________________________, 2019. _________________________________ NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS APPROVED BY THE CITY OF SANGER PLANNING AND ZONING COMMISSION THIS THE ____DAY OF____________________, 2019. ______________________________________ CHAIRMAN - PLANNING & ZONING COMMISSION ______________________________________ SECRETARY - PLANNING & ZONING COMMISSION ME T Z R O A D HW Y N o . 7 7 SITEOWNER/DEVELOPER: TIM FLEET LACKLAND HOLDINGS, LLC & VLMC, INC. SEPTEMBER 2019 BEING A 15.928 TRACT OF LAND OUT OF THE W. MASON SURVEY, ABSTRACT NO. 801, DENTON COUNTY, TEXAS CASE No. _______ SANGER MEADOW ADDITION, PRELIMINARY, THIS DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE AND SHALL NOT BE USED OR VIEWED OR RELIED UPON AS A FINAL SURVEY DOCUMENT. AN ADDITION TO THE ETJ OF THE CITY OF SANGER, DENTON COUNTY, TEXAS PRELIMINARY PLAT LOTS 1 - 11, BLOCK 1 LOIS ROAD W VIEW ROAD HOEHN ROAD N.T.S. NT FND. PK NAIL 40 ' R I G H T O F W A Y DE D I C A T I O N 30' RIGHT OF WAY DEDICATION 160.00'160.00'160.00'160.00'160.00'160.00'300.20'145.50'145.50' 30 0 . 0 0 ' 146.69'145.50'299.00'160.00'160.00'160.00'160.00'160.00'160.00' N 0 0 ° 1 3 ' 2 1 " E 30 0 . 0 0 ' N 0 0 ° 1 3 ' 2 1 " E 30 0 . 0 0 ' N 0 0 ° 1 3 ' 2 1 " E 30 0 . 0 0 ' N 0 0 ° 1 3 ' 2 1 " E 30 0 . 0 0 ' N 0 0 ° 0 0 ' 1 9 " W 30 0 . 0 0 ' 30 0 . 0 0 ' 30 0 . 0 0 ' 30 0 . 0 0 ' 30 0 . 0 0 ' LO T 1 , B L O C K 1 , 1. 8 0 4 A C R E S LO T 3 , B L O C K 1 , 1. 1 0 2 A C R E S LO T 4 , B L O C K 1 , 1. 1 0 2 A C R E S LO T 5 , B L O C K 1 , 1. 1 0 2 A C R E S LO T 6 , B L O C K 1 , 1. 1 0 2 A C R E S LO T 7 , B L O C K 1 , 1. 1 0 2 A C R E S LO T 8 , B L O C K 1 , 1. 1 0 2 A C R E S LO T 9 , B L O C K 1 , 2. 0 6 3 A C R E S LO T 1 0 , B L O C K 1 , 1. 0 0 2 A C R E S LO T 1 1 , B L O C K 1 , 1. 0 0 6 A C R E S DR A I N A G E E A S E M E N T DR A I N A G E E A S E M E N T 30' RIGHT OF WAY DEDICATION LO T 2 , B L O C K 1 , 1. 7 1 8 A C R E S 262.58'248.80' 77.41'88.80' 262.39'248.80' N 0 0 ° 1 3 ' 2 1 " E 30 0 . 0 0 ' VIEW ROAD PAVED SURFACE W. MA S O N S U R V E Y ABST R A C T N O . 8 0 1 S 0 0 ° 1 3 ' 2 1 " W 2 4 2 4 . 0 8 ' S 89°59'41" W 2102.38' FND. PK NAIL 10 0 ' T E X A S P O W E R & L I G H T C O M P A N Y E A S E M E N T ( V . 5 5 4 , P . 5 7 6 ) ME T Z R O A D PA V E D S U R F A C E 33 0 . 0 0 ' N( S ) 0 0 ° 1 1 ' 1 3 " E ( W ) 33 0 . 0 0 ' 450.00'P.O.B. N 89°59'41" E 2102.58' POINT POINT INSTRUMENT No. 51911 P.R.D.C.T. FND. PK NAIL 1.723 ACRES 75071.6 Sq. Ft. 1. 7 2 3 A C R E S 75 0 7 1 . 6 S q . F t . 36" DRAINAGE PIPE WATER VALVE FIRE HYDRANT WATER METER LIGHT POLE TELE BOX/CABLE MARKER LEGEND SSMH 60" DRAINAGE PIPE GAS METER OVERHEAD UTILITY 24" DRAINAGE PIPE GUY WIRE POWER POLE ASPHALT GRAVEL COVERED AREA CONCRETE ELECTRIC METER FENCE 25' DRAINAGE EASEMENT 25' DRAINAGE EASEMENT 162.60' Page 97 DEVELOPMENT SERVICES 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger DATE: 10/2/2019 1st REVIEW COMMENTS – Final Plat (Sanger Meadows Addition Phase 1) Request is for a Preliminary Plat of 15.928 acres of land into 11 residential lots prepared by Texas Surveying submitted on 9/18/2019. Below are the comments that should be addressed prior to recommendation to City Council for approval. Resubmit the revised plat along with a response letter addressing all comments. Planning 1. City would prefer to see preliminary plat of the entire development instead of just phase 1. 2. Denton County required 30 foot front building line. Revise not 3 accordingly. 3. City requires 15’ of utility easement along the perimeter of all lot lines in this subdivision. Revise not 4 accordingly 4. Show centerline of existing streets. Provide dimensions from centerline to edges of existing and proposed ROW on both sides of the centerline. 5. Check with Denton County to see if the number of drive approaches from View road is acceptable. A shared driveway between 2 lots is also an option. Verify with City Engineer. 6. Describe and locate all permanent survey monument, pins, and control points and tie and reference the survey corners at two points to the Texas State Plane Coordinate System North Central Zone 1983-1999 datum. The Point of Beginning (POB) shall be clearly marked including State Plane Coordinates, NAD 83. 7. In order to have septic, all lots must be minimum 1-acre excluding drainage easements and floodplain. 8. Provide location of existing and proposed fire hydrants if any. 9. Provide USPS Postmaster approved location of mailboxes for cluster mailboxes. 10. Remove the P&Z and City Council approval blocks from the plat and add preliminary plat approval block as mentioned in the updated preliminary plat checklist. 11. A Parkland Dedication fee of in lieu of land is required to be paid for all residential developments within the ETJ and City limits before filing of the final plat. The fee is calculated as $274.00 per dwelling unit. 12. Would there be an HOA established for this development? 13. All ROW widths must meet City of Sanger Subdivision regulations and/or Denton County regulations, whichever is more stringent. 14. The project will be scheduled for Planning and Zoning Commission on October 14, 2019, and for City Council on November 4, 2019. (Informational Comment) 15. Additional comments may be provided upon new information being added to the plat. (Informational Comment) Page 98 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org    facebook.com/SangerTexas     @CityofSanger  ENGINEERING  Memorandum To:  Muzaib Riaz  From:  Tracy A. LaPiene, P.E., CFM, City Engineer  Date:  10/11/2019  Re:  Sanger Meadow Addn. Lots 1‐11 Block 1 – Preliminary Plat   Engineering Review  The Preliminary Plat application for Sanger Meadow Addn Lots 1‐11 Block 1 has been reviewed. The City  of Sanger Engineering Department has the following comments that should be addressed prior to  recommendation to City Council for approval:   The platting process is being run through the City of Sanger. However, all Denton County  requirements shall also apply. The more restrictive code should be applied.    Please review the Denton County plat checklist to ensure all the County requirements are also  shown on the plats. There are additional notes and graphics needed.   Denton County requires Building Setback lines to be shown on Plat. County requires 30’ front  building lines.   Where an existing County road abuts the subdivision, the owner shall set back the subdivision  line (road R.O.W. line) a minimum of one half the total R.O.W. width as established for that  road. Right‐of‐way dedication needs to be determined from existing right of way on opposite  side of street or centerline of roadway if opposite ROW not yet established. The limits of right‐ of‐way dedication shown do not appear to be based off of centerline of existing street. Show  existing right‐of‐way on opposite side of Metz Rd & View Rd and centerline of existing  pavement.   Provide a 25’x25’ sight visibility easement at the intersection of View Rd & Metz Rd. Verify if  additional drainage easement needed at corner.   Additional drainage easements may be required to be dedicated along any street frontages if  built‐out sections cannot contain drainage swale within ROW. Per County:  o Ditches shall at all times maintain a minimum thirty‐inch (30″) depth.  o  The entire ditch should be contained within the ROW of the road. If the ditch cannot be  contained additional ROW may be required. A second option would be to provide a  minimum sixteen‐foot (16′) drainage easement and the following note on the plat: Note  Drainage easements adjacent to roadways may not be fenced and must be left so that  access can be obtained for maintenance purposes.   Additional utility easements needed outside of ROW along interior & perimeter streets.   I believe Bolivar Water requires exclusive easement for their mains. Please verify with them.  Page 99 Page 2 of 2   Informational comment: Per County Subdivision Rules & Regulations, when a proposed  subdivision of land abuts both sides of an existing road, street, highway, or drainage easement  that is substandard according to the current Denton County Standard Specifications, the  developer shall be required to improve the existing road and drainage to Denton County  standards.  Residential/Estate street paving shall be a minimum of twenty‐eight feet (28') in width,  measured from edge to edge of pavement. View Rd shall be widened to 14’ from centerline of  road.  Collector Street paving shall be a minimum of forty feet (40') in width. The west side of Metz Rd  shall be widened to meet width requirements.   Drainage channels along View Rd & Metz Rd to be reconstructed with development.   Provide a 16’ wide utility easement parallel to proposed ROW, along frontage of Metz Rd.   Detention. Per County:  o It is the responsibility of all new development to assess downstream conditions and  determine the likelihood that an adverse impact will be created. Where downstream  conditions warrant, it will be the developer’s responsibility to mitigate for increased  peak discharge and increased erosion potential for 2, 5, 10, 25 and 100 return event  storms.   Provide analysis & any justifications. Need to ensure no adverse downstream impacts.  Cannot release more than existing if any downstream impacts. (Includes smaller pipes  downstream).  Existing culverts “3” & “4” appear undersized. They will need to be replaced.  County Experiencing downstream flooding now. An assessment will need to be provided to  determine level of detention, culvert replacements or improvements required. The  proposed runoff to drainage area at culvert “3” is twice existing. County requirement is no  increase in runoff leaving site. May need to detain to all storm events.   Fire hydrants/blow offs shall be required for water quality (flushing) requirements.  The following will be required prior to recommendation of Final Plat approval.   With Final Plats, civil plans shall include drainage design table with minimum driveway culvert  size, slope & capacity required/provided. Table may also be placed on plat.   Full civil construction plans shall be required with Final Plat submittal. Including grading and  prepared at reasonable plan scales. See Denton County Subdivision Rules & Requirements  checklists.   Multiple pipe culverts if needed may be required to be made with box culverts. City will need to  verify with County if needed.   Denton County normally requires 6” HMAC on residential street. Provide geotechnical report  with paving recommendations with Final Plat submittal. Widening of Metz shall be more. See  NCTCOG detail 2110 and geotech.    Denton County is performing a courtesy review and additional comments may be forthcoming.  The comments provided are not exhaustive. Additional comments may be provided with additional  reviews. The proposed plans must meet all Denton County and City of Sanger regulations irrespective of  the review comments provided.    Page 100 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12.a. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Monthly Financial Report ­ September 30, 2019 AGENDA TYPE: Regular ACTION REQUESTED:   BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Financial Report September 30, 2019 10/29/2019 Cover Memo Page 101 Expenditure Category Annual Budget Expenditures & Encumbrances Percent of Budget Salaries & Benefits 6,116,907$ 5,455,647$ 89% Supplies & Materials 592,204 535,797 90% Maintenance & Operations 7,328,033 7,270,944 99% Contract Services 1,910,379 1,873,618 98% Utilities 504,050 430,417 85% Capital Expenses 442,822 343,740 78% Debt Service 1,759,439 1,759,436 100% Other Department Expense 117,906 37,864 32% Transfers 1,032,720 1,095,015 106% Total 19,804,460$ 18,802,478$ 95% September 30, 2019 Combined General & Enterprise Fund Expenditures by Classification MONTHLY FINANCIAL REPORT This is the financial report for the period ended September 30,2019.Revenues and expenditures reflect activity from October 1,2018 through September 30,2019 or one hundred percent (100%)of the fiscal year. GENERAL FUND The General Fund has collected ninety-six percent (100%)of projected revenues.All revenues are performing within projections. Year to date General Fund operating expenditures are eighty-seven percent (87%)of the annual budget.All expenditure categories are within projections. ENTERPRISE FUND The Enterprise Fund has collected one hundred and one percent (101%)of projected revenues.All revenue categories are performing within projections. Year to date Enterprise Fund operating expenditures are ninety-nine percent (99%)of the annual budget.All expenditure categories are within projections. Page 1 of 11 Page 102 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Property Taxes 3,631,116$ 3,752,626$ 103%(121,510)$ Sales & Beverage Taxes 905,000 891,288 98%13,712 Franchise Fees 851,668 852,378 100%(710) Solid Waste 850,500 917,383 108%(66,883) Licenses & Permits 363,070 308,480 85%54,590 Fines & Forfeitures 112,000 74,465 66%37,535 Department Revenues 887,893 831,327 94%56,566 Interest & Miscellaneous 81,500 66,813 82%14,687 Total Operating Revenues 7,682,747 7,694,760 100%(12,013) Operating Expenditures Administration 609,320 546,164 90%63,156 Police & Animal Control 1,836,453 1,663,398 91%173,055 Fire & Ambulance 1,602,234 1,109,586 69%492,648 Municipal Court 199,095 179,590 90%19,505 Development Services 422,852 390,233 92%32,619 Streets 748,689 626,387 84%122,302 Parks & Recreation 668,058 575,201 86%92,857 Library 290,499 281,808 97%8,691 Solid Waste 770,000 841,394 109%(71,394) Total Operating Expenditures 7,147,200 6,213,761 87%933,439 Revenues Over (Under) Expenditures 535,547 1,480,999 (945,452) Transfers Transfer In From Enterprise Fund - - 0%- Transfer In From Enterprise Fund - PILOT 85,000 85,000 100%- Transfer In From Debt Service Fund 129,352 129,352 100%- Transfer Out To Capital Projects Fund (675,000) (675,000) 100%- Total Transfers (460,648) (460,648) - Net Change in Fund Balance 74,899$ 1,020,351$ (945,452)$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,820,508$ 2,765,960$ (945,452)$ CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES September 30, 2019 89% 108% 100% 98% 103% 0%25%50%75%100% Other Revenues Solid Waste Franchise Fees Sales & Beverage Taxes Property Taxes General Fund Revenues: Actual to Budget YTD Actual Budget 109% 97% 86% 84% 92% 90% 69% 91% 90% 0%25%50%75%100% Solid Waste Library Parks & Recreation Streets Development Services Municipal Court Fire & Ambulance Police & Animal Control Administration General Fund Expenditures: Actual to Budget YTD Actual Budget Page 2 of 11 Page 103 CITY OF SANGER, TEXAS GENERAL FUND 3-YEAR REVENUE TRENDS September 30, 2019 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 CURRENT PROPERTY TAX REVENUE 2018-2019 2017-2018 2016-2017 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 SALES & BEVERAGE TAX REVENUE 2018-2019 2017-2018 2016-2017 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FRANCHISE FEE REVENUE 2018-2019 2017-2018 2016-2017 Page 3 of 11 Page 104 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Water 2,027,811$ 2,067,733$ 102%(39,922)$ Wastewater 1,964,975 1,974,955 101%(9,980) Electric 7,701,930 7,584,769 98%117,161 Penalties & Fees 217,000 202,032 93%14,968 Interest 15,000 126,962 846%(111,962) Miscellaneous 68,250 212,551 311%(144,301) Total Operating Revenues 11,994,966 12,169,002 101%(174,036) Operating Expenditures Administration 1,421,745 1,274,384 90%147,361 Water 1,369,657 1,273,223 93%96,434 Wastewater 713,657 593,283 83%120,374 Electric 6,558,565 6,782,651 103%(224,086) Debt Service 1,573,622 1,573,622 100%- Total Operating Expenditures 11,637,246 11,497,163 99%140,083 Revenues Over (Under) Expenditures 357,720 671,839 (314,119) Transfers Out Transfer to General Fund - - 0%- Transfer to 4A - - 0%- Transfer to WW CIP Reserve 156,800 156,800 100%- Transfers to Storm Recovery Fund 115,920 178,215 154%(62,295) Transfer to General Fund - PILOT 85,000 85,000 100%- Total Transfers Out 357,720 420,015 (62,295) Net Change in Fund Balance -$ 251,824$ (251,824)$ Fund Balance, Beginning of Year 3,982,069 3,982,069 - Fund Balance, End of Year 3,982,069$ 4,233,893$ (251,824)$ CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES September 30, 2019 180% 98% 101% 102% 0%25%50%75%100% Other Income Electric Wastewater Water Enterprise Fund Revenues: Actual to Budget YTD Actual Budget 100% 103% 83% 93% 90% 0%25%50%75%100% Debt Service Electric Wastewater Water Administration Enterprise Fund Expenditures: Actual to Budget YTD Actual Budget Page 4 of 11 Page 105 CITY OF SANGER, TEXAS ENTERPRISE FUND 3-YEAR REVENUE TRENDS September 30, 2019 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 WATER SALES REVENUE 2018-2019 2017-2018 2016-2017 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 WASTE WATER SALES REVENUE 2018-2019 2017-2018 2016-2017 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 ELECTRIC SALES REVENUE 2018-2019 2017-2018 2016-2017 Page 5 of 11 Page 106 Name General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total UNRESTRICTED Cash for Operations 2,934,756$ 2,133,213$ -$ -$ 5,067,969$ Contingency Reserves for Operations 1,024,941 1,021,235 - - 2,046,176 TOTAL UNRESTRICTED 3,959,697$ 3,154,448$ -$ -$ 7,114,145$ RESTRICTED Debt Service -$ 967,671$ 476,066$ -$ 1,443,737$ Water Deposits - 432,292 - - 432,292 Equipment Replacement 223,031 121,062 - - 344,093 Electric Storm Recovery - 1,027,535 - - 1,027,535 Hotel Occupancy Tax 49,805 - - - 49,805 Grant Funds 9,326 9,326 Keep Sanger Beautiful (KSB)5,526 - - 5,526 Library 96,340 - - - 96,340 Court Security 9,852 - - - 9,852 Court Technology 151 - - - 151 Child Safety Fee 35,944 35,944 Donations 15,448 - - - 15,448 TOTAL RESTRICTED 445,423$ 2,548,560$ 476,066$ -$ 3,470,049$ CAPITAL PROJECTS General Capital Projects -$ -$ -$ 1,639,845$ 1,639,845$ Enterprise Capital Projects - - - 7,028,261 7,028,261 TOTAL CAPITAL PROJECTS -$ -$ -$ 8,668,106$ 8,668,106$ TOTAL CASH AND INVESTMENTS 4,405,120$ 5,703,008$ 476,066$ 8,668,106$ 19,252,300$ September 30, 2019 CASH AND INVESTMENTS CITY OF SANGER, TEXAS Debt Service 34% Water Deposits 10% Equipment Replacement 8% Electric Storm Recovery 25% Other 23% Restricted Unrestricted 36% Restricted 21% Capital Projects 43% Total Cash & Investments Cash for Operations 71% Contingency Reserves for Operations 29% Unrestricted General Capital Projects 19% Enterprise Capital Projects 81% Capital Projects Page 6 of 11 Page 107 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 001-00-1000 0.05%4,298,140$ 4,187,674$ Employee Benefits Cash 110-00-1000 0.20%20,802 20,802 Employee Benefits MM 110-00-1010 0.20%33,483 81,387 Internal Service Fund 180-00-1000 188,349 211,019 OPERATING ACCOUNTS 4,540,774$ 4,500,882$ GF Contingency Reserve MM 2487969 001-00-1031 0.20%599,357$ 600,194$ GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2020 0.55%212,140 212,140 GF Contingency Reserve CD 674907 001-00-1043 7/13/2020 0.45%212,472 212,607 CONTINGENCY RESERVE 1,023,969$ 1,024,941$ *GF Equipment Replacement MM 2376237 001-00-1032 0.20%158,493$ 159,140$ *GF Equipment Replacement CD 719706 001-00-1033 7/6/2020 0.45%63,851 63,891 EQUIPMENT REPLACEMENT RESERVES 222,344$ 223,031$ *Hotel Occupancy Tax 050-00-1000 49,805$ 49,805$ *Police Grant Fund 320-00-1000 9,326 9,326 *Fire Grant Fund 324-00-1000 45,630 45,630 *Library Grant Fund 342-00-1000 14 14 *Beautification Board - KSB 432-00-1000 5,526 5,526 *Library Restricted for Building Expansion 442-00-1000 44,604 44,604 *Library Building Expansion CD 702994 442-00-1035 1/22/2020 0.45%51,703 51,736 *Parkland Dedication Fund 450-00-1000 53,012 53,012 *Roadway Impact Fee Fund 451-00-1000 538,051 562,051 *Court Security Restricted Fund 470-00-1000 9,768 9,852 *Court Technology Restricted Fund 471-00-1000 (210) 151 *Child Safety Fee Fund 475-00-1000 35,944 35,944 *Police Donations 620-00-1000 78 78 *Fire Donations 624-00-1000 6,000 6,100 *Banner Account for Parks 632-00-1000 3,061 3,061 *Library Donations 642-00-1000 6,209 6,209 OTHER 858,521$ 883,099$ TOTAL CASH AND INVESTMENTS 6,645,608$ 6,631,953$ TOTAL UNRESTRICTED 5,564,743$ 5,525,823$ *Restricted Funds GENERAL FUND September 30, 2019 CASH AND INVESTMENTS Page 7 of 11 Page 108 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 008-00-1010 0.05%1,820,461$ 2,133,213$ OPERATING ACCOUNTS 1,820,461$ 2,133,213$ *Pooled Cash 008-00-1010 0.05%126,333$ 132,292$ *Water Deposit CD 2375850 008-00-1041 1/3/2020 0.45%300,000 300,000 WATER DEPOSIT REFUND ACCOUNT 426,333$ 432,292$ *Combined EF Debt Service MM 2376113 008-00-1039 0.20%886,458 967,671 BOND FUNDS 886,458$ 967,671$ EF Contingency Reserve MM 2809753 008-00-1012 0.20%597,875$ 598,710$ EF Contingency Reserve CD 787860 008-00-1014 2/14/2020 0.45%315,605 315,806 EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%106,651 106,719 CONTINGENCY RESERVES 1,020,131$ 1,021,235$ *EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,078,666$ 1,027,535$ *EF Equipment Replacement MM 2376202 008-00-1034 0.20%120,536 121,062 OTHER 1,199,202$ 1,148,597$ TOTAL CASH AND INVESTMENTS 5,352,585$ 5,703,008$ TOTAL UNRESTRICTED 2,840,592$ 3,154,448$ *Restricted Funds ENTERPRISE FUND September 30, 2019 CASH AND INVESTMENTS Page 8 of 11 Page 109 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 003-00-1000 0.05%334,319$ 418,455$ *DSF Money Market 2376105 003-00-1010 0.20%57,530 57,611 TOTAL RESTRICTED 391,849$ 476,066$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 004-00-1000 0.05%1,814,377$ 1,639,845$ TOTAL RESTRICTED 1,814,377$ 1,639,845$ Name Acct. #Maturity Yield Prior Period Current Balance *Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%862,573$ 876,841$ *Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,259,845 1,312,610 *SEWER CAPITAL RESERVE - TAP FEES 2,122,418$ 2,189,451$ *Water Capital Reserve MM 2376156 840-00-1037 0.20%1,067,465$ 1,107,210$ *Pooled Cash 840-00-1000 0.05%1,660,818 1,660,818 *General CIP Money Market 2674823 840-00-1013 0.05%2,067,893 2,070,782 TOTAL RESTRICTED 6,918,594$ 7,028,261$ *Restricted Funds ENTERPRISE CAPITAL PROJECTS FUND GENERAL CAPITAL PROJECTS FUND DEBT SERVICE FUND DEBT SERVICE & CAPITAL PROJECTS CASH AND INVESTMENTS September 30, 2019 Page 9 of 11 Page 110 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 41-00-1000 0.05%167,020$ 219,262$ *Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,465 331,493 *4A MM 902551273 Prosperity 41-00-1012 0.20%475,933 476,377 *Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2019 0.25%95,314 95,314 TOTAL CASH AND INVESTMENTS 1,069,732$ 1,122,446$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 42-00-1000 0.05%875,979$ 677,340$ *Cash MM 2379694 42-00-1010 0.05%190,858 191,124 *4B CD 653500 42-00-1013 4/3/2020 0.45%21,970 21,984 *4B CD 659924 42-00-1014 11/12/2019 0.45%21,717 21,731 *4B CD 664243 42-00-1015 6/5/2020 0.45%21,801 21,815 *4B CD 673277 42-00-1016 7/9/2020 0.45%21,744 21,758 *4B CD 686115 42-00-1017 8/4/2020 0.45%21,752 21,766 *4B CD 689521 42-00-1018 9/11/2020 0.45%21,662 21,676 *4B CD 694371 42-00-1019 10/14/2019 0.45%21,735 21,749 *4B CD 697230 42-00-1020 11/17/2019 0.45%21,849 21,863 *4B CD 699934 42-00-1021 12/18/2019 0.45%21,762 21,776 *4B CD 702285 42-00-1022 1/31/2020 0.45%21,565 21,579 *4B CD 706078 42-00-1023 2/19/2020 0.45%21,465 21,479 *4B CD 720097 42-00-1024 2/9/2020 0.45%21,236 21,250 *4B CD 720119 42-00-1025 11/9/2019 0.45%21,261 21,274 TOTAL CASH AND INVESTMENTS 1,348,356$ 1,150,164$ *Restricted Funds 4B FUND 4A & 4B FUNDS September 30, 2019 CASH AND INVESTMENTS 4A FUND Page 10 of 11 Page 111 a. b. Clayton Gray Alina Ciocan Clayton Gray Alina Ciocan Finance Director City Manager Ethics Disclosure and Conflicts of Interest In accordance with the PFIA,investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or the officer is related within the second degree by affinity or consanguinity,as determined under Chapter 573 of the Texas Government Code,to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). CITY OF SANGER, TEXAS INVESTMENT REPORT September 30, 2019 The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly on all accounts.Therefore,book value and market value are the same and the City does not have accrued interest on its investments. Page 11 of 11 Page 112 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12.b. AGENDA MEETING DATE: November 4, 2019 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Capital Projects Recap ­ October 29, 2019 AGENDA TYPE: Regular ACTION REQUESTED:   BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Capital Projects Report October 2019 10/31/2019 Cover Memo Page 113 C U R R E N T P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % C001 McReynolds Road Reconstruction 100%522,919$ -$ 522,919$ 486,313$ 6,314,032$ (138,473)$ -$ 6,175,559$ 6,172,965$ 125,619$ 125,619$ 6,824,096$ 6,784,897$ 99% E005 Wastewater Treatment Plant 94%995,203$ 313,402$ 1,308,605$ 1,211,220$ 10,992,845$ 256,125$ -$ 11,248,970$ 10,599,915$ 397,247$ 397,247$ 12,954,822$ 12,208,382$ 94% Total Projects Under Contract 1,518,122$ 313,402$ 1,831,524$ 1,697,533$ 17,306,877$ 117,652$ -$ 17,424,528$ 16,772,880$ 522,866$ 522,866$ 19,778,918$ 18,993,279$ 96% U P C O M I N G P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % E006 Railroad Lift Station TBD 69,966$ 589,300$ 659,266$ 768,504$ -$ -$ 4,498,500$ 4,498,500$ -$ 58,011$ 2,747$ 5,215,777$ 771,251$ 15% E009 Gravity-Outfall Pipelines/Stream Restoration TBD 342,300$ -$ 342,300$ 213,465$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 18,421$ 18,421$ 4,268,721$ 233,554$ 5% E010 455 Relocation of Utilities-Water & Sewer TBD 250,000$ -$ 250,000$ -$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,750,000$ -$ 0% E011 455 Relocation of Utilities-Electric TBD -$ -$ -$ -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ 1,500,000$ -$ 0% Total Extimted Projects 662,266$ 589,300$ 1,251,566$ 981,969$ -$ -$ 12,406,500$ 12,406,500$ 1,668$ 76,432$ 21,168$ 13,734,498$ 1,004,805$ 7% A L L P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % Grand Totals 2,180,388$ 902,702$ 3,083,090$ 2,679,502$ 17,306,877$ 117,652$ 12,406,500$ 29,831,028$ 16,774,548$ 599,298$ 544,034$ 33,513,416$ 19,998,084$ 60% P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S CAPITAL PROJECTS RECAP October 31, 2019 E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T Page 114