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08/05/2019-CC-Agenda Packet-RegularAGENDA CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 5, 2019 7:00 PM 502 ELM STREET SANGER, TEXAS 1.Call Meeting to Order, Invocation, Pledge of Allegiance. 2.CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues brought up during this section.) 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Work Session Minutes 07­15­2019 Approve City Council Work Session Minutes for July 15, 2019. 2.City Council Regular Meeting Minutes 07­15­2019 Approve City Council Regular Meeting Minutes of July 15, 2019. b.4A Board Appointment Approve Appointing the Following Citizen to Open Board Position on the 4A Sanger Texas Industrial Development Corporation Board: Drew Hall c.ATMOS ­ GRIP Approve Resolution #08­12­19 Responding to the Application of Atmos Energy Corporation ­ Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure Program Suspending the Effective Date of This Rate Application for Forty­Five Days; Authorizing the City to Continue to Participate in a Coalition of Cities Know as the "Atmos Texas Municipalities;" Determining That the Meeting at Which the Resolution was Adopted Complied with The Texas Open Meetings Act; Making Such Other Findings and Provisions Related to the Subject and Declaring an Effective Date. 4.Consider Any Items Removed from Consent Agenda. REGULAR AGENDA 5.MOU Between SISD and City of Sanger Consider, Discuss and Act on a Memorandum of Understanding Between Sanger Independent School District and City of Sanger Related to Increasing Access to Early Learning Materials to Page 1 AGENDACITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 5, 20197:00 PM502 ELM STREETSANGER, TEXAS1.Call Meeting to Order, Invocation, Pledge of Allegiance.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 07­15­2019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07­15­2019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS ­ GRIPApprove Resolution #08­12­19 Responding to the Application of Atmos Energy Corporation­ Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for Forty­Five Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.MOU Between SISD and City of Sanger Consider, Discuss and Act on a Memorandum of Understanding Between Sanger Independent School District and City of Sanger Related to Increasing Access to Early Learning Materials to Children Ages 0­5; Authorize the City Manager to Execute Said Memorandum of Understanding. 6.First Baptist Church ­ SUP (Public Hearing) Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­Family Residential District ­ 10), Generally Located East of North 5th Street, and 130 Feet North of the Intersection of Turtle Creek and South 5th Street. 7.First Baptist Church ­ SUP Consider, Discuss and Act on Ordinance #07­21­19 Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­Family Residential District ­ 10), Generally Located East of North 5th Street, and 130 Feet North of the Intersection of Turtle Creek and South 5th Street. 8.Sportsman 2 ­ Preliminary Plat Consider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and Convenience Store, Being 4.084 Acres, Generally Located at the South­East Corner of East Lois Road and I­35. 9.Discuss Tax Rate Discuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rate and Approve Resolution 08­13­19 ­ Establishing Date, Time and Place for Public Hearings on Budget and Tax Rate. 10.WWTP Change Order #7 ­ Felix Construction Consider, Discuss and Possibly Act on Approving Change Order #7 in the Amount of $131,003.17 Between the City of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager to Execute Said Change Order.  11.INFORMATION ITEMS: a.Monthly Financial Report ­ 06­30­2019 Monthly Financial Report for June 30, 2019. b.Capital Projects Recap ­ 07­24­2019 Capital Projects Recap through Jul;y 24, 2019. 12.FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). 13.ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the Page 2 AGENDACITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 5, 20197:00 PM502 ELM STREETSANGER, TEXAS1.Call Meeting to Order, Invocation, Pledge of Allegiance.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 07­15­2019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07­15­2019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS ­ GRIPApprove Resolution #08­12­19 Responding to the Application of Atmos Energy Corporation­ Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for Forty­Five Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger IndependentSchool District and City of Sanger Related to Increasing Access to Early Learning Materials toChildren Ages 0­5; Authorize the City Manager to Execute Said Memorandum of Understanding.6.First Baptist Church ­ SUP (Public Hearing)Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, orPhilanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­FamilyResidential District ­ 10), Generally Located East of North 5th Street, and 130 Feet North of theIntersection of Turtle Creek and South 5th Street.7.First Baptist Church ­ SUPConsider, Discuss and Act on Ordinance #07­21­19 Regarding a Specific Use Permit (SUP) for aReligious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned asSF­10 (Single­Family Residential District ­ 10), Generally Located East of North 5th Street, and130 Feet North of the Intersection of Turtle Creek and South 5th Street.8.Sportsman 2 ­ Preliminary PlatConsider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and ConvenienceStore, Being 4.084 Acres, Generally Located at the South­East Corner of East Lois Road and I­35.9.Discuss Tax RateDiscuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rateand Approve Resolution 08­13­19 ­ Establishing Date, Time and Place for Public Hearings onBudget and Tax Rate.10.WWTP Change Order #7 ­ Felix ConstructionConsider, Discuss and Possibly Act on Approving Change Order #7 in the Amount of $131,003.17Between the City of Sanger and Felix Construction Company for Construction of the SangerWastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager toExecute Said Change Order. 11.INFORMATION ITEMS:a.Monthly Financial Report ­ 06­30­2019Monthly Financial Report for June 30, 2019.b.Capital Projects Recap ­ 07­24­2019Capital Projects Recap through Jul;y 24, 2019.12.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of Council to bring forward items theywish to discuss at a future meeting, A Council Member may inquire about a subject for which noticehas not been given. A statement of specific factual information or the recitation of existing policy maybe given. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Councilor at the call of the Mayor).13.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on theCity Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. POSTED August 2, 2019 at 12:30 PM Cheryl Price City Secretary City of Sanger, Texas Date/Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458­7930 for further information. Page 3 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.1. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Work Session Minutes 07­15­2019 Approve City Council Work Session Minutes for July 15, 2019. AGENDA TYPE: Work Session ACTION REQUESTED:  Approval  BACKGROUND: Attached for your approval are the minutes from the City Council Work Session on July 15, 2019. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Work Session Minutes 07­15­2019 8/2/2019 Cover Memo Page 4 Page 5 Page 6 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.2. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Regular Meeting Minutes 07­15­2019 Approve City Council Regular Meeting Minutes of July 15, 2019. AGENDA TYPE: Work Session ACTION REQUESTED:  Approval  BACKGROUND: Attached for City Council approval are the minutes for the City Council Regular Meeting for July 15, 2019.   LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Regular Meeting Minutes 07­15­2019 8/2/2019 Cover Memo Page 7 Page 8 Page 9 Page 10 Page 11 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. b. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: 4A Board Appointment Approve Appointing the Following Citizen to Open Board Position on the 4A Sanger Texas Industrial Development Corporation Board: Drew Hall AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Mr. Drew Hall has applied to be on a Board or Commission with the City of Sanger.  Mr. Hall has a Sanger address; however, his address is not within the "City" limits of Sanger. The 4A Board does not require that a Board Member live within the "City" limits; therefore, he would qualify for appointment on the 4A Board.  His application is attached.    LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A Page 12 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. b.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger Texas Industrial DevelopmentCorporation Board:Drew HallAGENDA TYPE: Consent AgendaACTION REQUESTED:  Approval BACKGROUND:Mr. Drew Hall has applied to be on a Board or Commission with the City of Sanger.  Mr. Hall has a Sanger address;however, his address is not within the "City" limits of Sanger. The 4A Board does not require that a Board Member livewithin the "City" limits; therefore, he would qualify for appointment on the 4A Board.  His application is attached.   LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A ATTACHMENTS: Description Upload Date Type 4A ­ Drew Hall Application 08­05­19 7/15/2019 Cover Memo Page 13 Page 14 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. c. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Cheryl Price, Administration ITEM/CAPTION: ATMOS ­ GRIP Approve Resolution #08­12­19 Responding to the Application of Atmos Energy Corporation ­ Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure Program Suspending the Effective Date of This Rate Application for Forty­Five Days; Authorizing the City to Continue to Participate in a Coalition of Cities Know as the "Atmos Texas Municipalities;" Determining That the Meeting at Which the Resolution was Adopted Complied with The Texas Open Meetings Act; Making Such Other Findings and Provisions Related to the Subject and Declaring an Effective Date. AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: The City is a member of the Atmos Texas Municipalities (ATM).  The ATM Group was organized by a number of municipalities served by Atmos Energy Corporation.  MidTex Division ("Atmos Energy") and has been represented by the law firm of Herrera Law & Associates, PLLC to assist in reviewinig applications to change rates submitted by Atmos Energy.  Please see Agenda Item and proposed Resolution provided by Alfred Herrera of Herrera Law and Associates representing the Atmos Texas Municipalities (ATM). LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. Page 15 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. c.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Cheryl Price, AdministrationITEM/CAPTION:ATMOS ­ GRIPApprove Resolution #08­12­19 Responding to the Application of Atmos Energy Corporation ­ Midtex Division, ToIncrease Rates Under the Gas Reliability Infrastructure Program Suspending the Effective Date of This Rate Applicationfor Forty­Five Days; Authorizing the City to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was Adopted Complied with The Texas OpenMeetings Act; Making Such Other Findings and Provisions Related to the Subject and Declaring an Effective Date.AGENDA TYPE: Consent AgendaACTION REQUESTED:  Approval BACKGROUND:The City is a member of the Atmos Texas Municipalities (ATM).  The ATM Group was organized by a number ofmunicipalities served by Atmos Energy Corporation.  MidTex Division ("Atmos Energy") and has been represented bythe law firm of Herrera Law & Associates, PLLC to assist in reviewinig applications to change rates submitted byAtmos Energy.  Please see Agenda Item and proposed Resolution provided by Alfred Herrera of Herrera Law andAssociates representing the Atmos Texas Municipalities (ATM).LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. ATTACHMENTS: Description Upload Date Type AGENDA ITEM 7/30/2019 Cover Memo RESOLUTION #08­12­19 7/30/2019 Cover Memo ATMOS LETTER 7/30/2019 Cover Memo Page 16 Page 17 Page 18 Page 19 I of3 RESOLUTION NO. 08-12-19 A RESOLUTION BY THE CITY OF SANGER, TEXAS, ("CITY") RESPONDING TO THE APPLICATION OF ATMOS ENERGY CORPORATION - MIDTEX DIVISION, TO INCREASE RATES UNDER THE GAS RELIABILITY INFRASTRUCTURE PROGRAM; SUSPENDING THE EFFECTIVE DATE OF THIS RATE APPLICATION FOR FORTY-FIVE DAYS; AUTHORIZING THE CITY TO CONTINUE TO PARTICIPATE IN A COALITION OF CITIES KNOWN AS THE "ATMOS TEXAS MUNICIPALITIES;" DETERMINING THAT THE MEETING AT WHICH THE RESOLUTION WAS ADOPTED COMPLIED WITH THE TEXAS OPEN MEETINGS ACT; MAKING SUCH OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on or about June 13, 2019 Atmos Energy Cotporation -MidTex Division ("Atmos Energy") filed for an incre ase in gas utility rates under the Gas Reliability Infrastructure Program ('GRIP"), which if approved, results in an increase in the monthly customer charges as follows: Rate Schedule Current Customer Charge Proposed 2018 Interim Rate Ad.iustment Adjusted Customer Charge Increase Per Bill Rate R- Residential Sales $18.88 per customer per month $2.84 per customer per month $21.72 per customer per month $2.84 Rate C- Commercial Sales $43.47 per customer per month $8.74 per customer per month $52.21 per customer per month $8.74 WHEREAS, Atmos Energy's application, if approved by the Railroad Commission, will result in a systemwide increase in Atmos Energy's revenue of about $67.1 million, of which ATM's pottion is about $6.6 million; and WHEREAS, the City has a special responsibility to exercise due diligence with regard to rate increases of monopoly utilities who operate within its boundaries; and WHEREAS, the application to increase rates by Atmos Energy is comple x; and WHEREAS, it is necessary to suspend the effective date for the increase in rates for fotty-five days, so that the City can assure itself that the data and calculations in Atmos Energy's Page 20 2 of3 rate application are correctly done and are in conformity with section 104.301 of the Gas Utility Regulatory Act; and WHEREAS, the effective date proposed by Atmos Energy is August 12, 2019 but a suspension by the City will mean that the rate increase cannot go into effect pri or to September 26, 2019. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS THAT: Section 1. That the statements and findings set out in the preamble to this resolution are hereby in all things approved and adopted. Section 2. The City suspends the requested effective date by Atmos Energy for forty - five days pursuant to the authority granted the City under Section 104.301 of the Texas Utilities Code. The City finds that additional time is needed in order to review the data and calculations that provide the basis for the rate increase application. Section 3. The City shall continue to act jointly with other cities that are part of a coalition of cities known as the Atmos Texas Municipalities ("ATM"). Section 4. The City authorizes the law firm of Herrera Law & Associates, PLLC, to act on its behalf in connection with Atmos Energy's application to increase rates. Section 5. To the extent Atmos Energy's application to increase rates under section I 04.30 I of the Gas Utility Regulatory Act (GURA) is considered a ratemaking proceeding, Atmos Energy is ordered to reimburse the City's reasonable rate case expenses incurred in response to Atmos Energy's rate increase application within 30 days of receipt of invoices for such expenses to the extent allowed by law. Section 6. A copy of this resolution shall be sent to Mr. Christopher A. Felan, Vice President, Rates & Regulatory Affairs, Atmos Energy Corporation, 5420 LBJ Freeway, Suite 1862, Dallas, Texas 75240; and to Mr. Alfred R. Herrera, Herrera Law & Associates, PLLC, 816 Congress Ave., Suite 950, Austin, Texas 7870 I. Page 21 3 of3 Section 7. The meeting at which this resolution was approved was in all things conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 8. This resolution shall be effective immediately upon passage. PASSED AND APPROVED this 5th Day of August 2019. . MAYOR, Thomas E. Muir ATTEST: CITY SECRETARY, Cheryl Price Page 22 Page 23 Page 24 Page 25 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 5. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: N/A ITEM/CAPTION: MOU Between SISD and City of Sanger Consider, Discuss and Act on a Memorandum of Understanding Between Sanger Independent School District and City of Sanger Related to Increasing Access to Early Learning Materials to Children Ages 0­5; Authorize the City Manager to Execute Said Memorandum of Understanding. AGENDA TYPE: Regular ACTION REQUESTED:  Resolution  BACKGROUND: The Sanger Independent School District was one of eight school districts in the state to receive three parts of the SSI Community Partnership Grant through the Texas Education Agency to focus on increasing academic achievement. As a result of this grant, the SISD would like to partner with the City to increase access to early learning materials to children ages 0­5 as described in the attached Memorandum of Understanding (MOU). LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: The Memorandum of Understanding has been reviewed by the City Attorney. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: As per the proposed MOU, the City would provide the library location free of charge for co­hosted events and waive any park fees associated with any events covered by this Agreement. FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. Page 26 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: N/AITEM/CAPTION:MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger Independent School District and Cityof Sanger Related to Increasing Access to Early Learning Materials to Children Ages 0­5; Authorize the City Managerto Execute Said Memorandum of Understanding.AGENDA TYPE: RegularACTION REQUESTED:  Resolution BACKGROUND:The Sanger Independent School District was one of eight school districts in the state to receive three parts of the SSICommunity Partnership Grant through the Texas Education Agency to focus on increasing academic achievement. As aresult of this grant, the SISD would like to partner with the City to increase access to early learning materials to childrenages 0­5 as described in the attached Memorandum of Understanding (MOU).LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Memorandum of Understanding has been reviewed by the City Attorney.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:As per the proposed MOU, the City would provide the library location free of charge for co­hosted events and waiveany park fees associated with any events covered by this Agreement.FUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval. ATTACHMENTS: Description Upload Date Type MOU 7/9/2019 Cover Memo Page 27 THE STATE OF TEXAS § § COUNTY OF DENTON § MEMORANDUM OF UNDERSTANDING BETWEEN SANGER INDEPENDENT SCHOOL DISTRICT AND CITY OF SANGER This Memorandum of Understanding (“MOU” or “Agreement”) is between the Sanger Independent School District, a political subdivision of the State of Texas (the “District” or “SISD”) and the City of Sanger, a home rule municipality of the State of Texas (the “City” or “Sanger”), referred to collectively as the “Parties.” The purpose of this Agreement is to delineate the duties and responsibilities of the Parties in increasing access to early learning materials to children ages 0-5. RECITALS: WHEREAS, the Parties desire to implement a city-wide effort to increase the number of Sanger children, ages 0-5, being ready for kindergarten; WHEREAS, the Parties have acknowledged the need to increase the capacity of Sanger children, ages 0-5, to have access to high-quality early learning materials; WHEREAS, the Parties have agreed to partner together to jointly advertise Pre-Kindergarten (Pre-K) information as related to this Memorandum of Understanding; WHEREAS, the Parties have agreed to partner together to jointly advertise information appropriate to all Sanger students as related to this Memorandum of Understanding; and WHEREAS, the Parties desire to jointly coordinate activities for families with children ages 0-5 years of age for the purpose of educating parents about kindergarten readiness skills as well as to provide opportunities for learning for all the children of Sanger. NOW THEREFORE, in consideration of the mutual promises and covenants contained in this Agreement, the District and the City hereby agree as follows: 1. The recitals set forth above are incorporated herein for all purposes. 2. This Agreement shall remain in full force and effect from August 5, 2019 – August 4, 2020. This Agreement may be renewed annually thereafter upon mutual agreement of both Parties. This Agreement shall be reviewed annually on or before August 4, 2020 to determine if any modifications are needed. Any amendments must be in writing and signed by both Parties in order to be effective. 3. Either party may terminate this Agreement, with or without cause, upon delivery of written notice of termination to the other Party at least thirty (30) days before the date of termination. 4. The Parties agree to make reasonable attempts to resolve issues that may arise prior to terminating the Agreement. 5. The Parties agree and understand that data collection is necessary to evaluate the effectiveness of the program. Prior to sharing personally identifiable information related to any child or parent, that parent must sign a FERPA (Family Educational Rights and Privacy Act) consent form for release of such information. A sample FERPA consent form is attached as Exhibit A. Page 28 Program Model 1. The purpose of this Agreement is to establish a program designed to serve children from the ages of 0-5 years old, their parents, and the daycare providers located within the geographic boundaries of the Sanger Independent School District. 2. The City, through its Public Library, will coordinate with the District to co-host between three and six parent and daycare provider learning sessions on kindergarten readiness each year throughout the term of this Agreement. 3. The City, through its Public Library, and the District will co-plan and co-host between three and five activity sessions for children ages 2-5 to encourage Pre-K readiness each year throughout the term of this Agreement. 4. The City, through its Parks and Recreation Department, will incorporate into its event program between three and five activity sessions for District students, including children ages 2-5 that will be developed and co-hosted in partnership with the District each year throughout the term of this Agreement. Duties of the City: As part of this Agreement, the City hereby agrees to the following: ● The City will include District information related to activities covered by this Agreement in City Water Bills up to three times a year. The information is limited to 46 characters per line up to 6 lines and will need to be provided to City staff at least forty-five (45) days in advance of publication. ● The City will designate a City employee as the contact person who will coordinate activities as they relate to this Agreement. ● The Sanger Public Library location shall be provided free of charge for co-hosted events. ● The City will waive all park fees associated with the District’s participation in events related to this Agreement. ● The City will provide at least one City employee to be part of the city-wide Community Planning Committee that will meet throughout the term of this Agreement. ● The co-hosted events will be publicized on the City and Library websites, at City of Sanger offices accessible to the public, Sanger Library newsletter and all of City’s social media platforms. Duties of the District: As part of this Agreement, the District hereby agrees to the following: ● The District will provide a grant project manager and a District-level Pre-K program coordinator to be responsible for helping coordinate, co-host, and co-plan activities, provide training and develop marketing materials, and coordinate staff to attend and assist with the implementation of these activities. ● The District will provide shared coordination and planning of activity sessions listed in the program model section of this MOU. ● The District will provide supplemental Pre-K materials at the Sanger Public Library with a value not to exceed $30,000. Page 29 ● The District will provide staff development opportunities to the City library staff on appropriate Pre-K learning activities. ● The District will provide Pre-K promotional materials to be placed in the Sanger Public Library, City Hall, and Sanger Parks and Recreation Department locations. ● The events described herein will be publicized on the District website, newsletters, and will be posted throughout the District. ● The District will develop and maintain accurate data for monitoring participation and potential outcomes with the assistance of the City. Data shall be collected by the SISD and will be used to evaluate partnership effectiveness and participation. Federal and state laws related to the privacy of student records, including FERPA, will be strictly followed. This confidential information will only be shared with officials with a legitimate educational interest. Miscellaneous: 1. Nothing contained herein shall be deemed or construed by the Parties hereto, or by any third Party, as creating the relationship of principal and agent, partners, joint ventures or any other similar such relationship between the Parties hereto. 2. Nothing in this Agreement shall be deemed to relinquish, waive, modify, or amend any immunity or legal defense available at law or in equity to the District, the City, or their respective trustees, officers, employees, or agents. Neither the District nor the City waive, modify, or alter to any extent whatsoever the availability of the defense of governmental or sovereign immunity under the laws of the State of Texas. No provision of this Agreement is consent to suit. Nothing in this Agreement shall be deemed to extend or increase the jurisdiction or authority of the District or of the City except as necessary to give effect to this Agreement. All governmental services and functions of the District shall be and remain the sole responsibility of the District. All governmental services and functions of the City shall be and remain the sole responsibility of the City. 3. This Agreement inures to the benefit of and obligates only the Parties executing it. No term or provision of this Agreement shall benefit or obligate any person or entity not a party to it. 4. No waiver by either Party of any default of this Agreement shall operate as a waiver of any future or other default whether of a like or different character of nature. 5. This Agreement is the entire agreement between the Parties as to the subject matter hereof and supersedes any prior understanding or written or oral agreement relative to the subject matter hereof. 6. This Agreement shall be governed by Texas law and mandatory and exclusive venue of any dispute between the Parties to this Agreement shall be in Denton County, Texas. 7. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which together shall be deemed to be one and the same instrument. 8. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, but rather this entire Agreement will be construed as if not containing the particular invalid or unenforceable provision or provisions, and the rights and obligations of the Parties hereto shall be construed and enforced in accordance therewith. The Parties hereto acknowledge that if any provision of this Agreement is determined to be invalid or unenforceable, it is their desire and intention that such provision be reformed and construed on such a manner that it will, to the maximum extent practicable, be deemed to be validated and enforceable. 9. The Parties agree that any payments made in connection with or under this Agreement shall be made only from current revenues available to the paying party. 10. Any notice required by or permitted under this Agreement must be in writing. Any notice required by this Agreement will be deemed to be delivered (whether actually received or not) when Page 30 deposited with the United States Postal Service, postage prepaid, certified mail, return receipt requested, and addressed to the intended recipient at the address shown in this Agreement. Notice may also be given by regular mail, personal delivery, courier delivery, or other commercially reasonable means and will be effective when actually received. Any address for notice may be changed by written notice delivered as provided herein. The addresses of the Parties are: District: Sanger ISD Attn: ______________ 601 Elm Street Sanger, Texas 76266 City of Sanger: Attn: _______________ 502 Elm Street Sanger, Texas 76266 In witness whereof, the Parties hereto have executed and delivered this Agreement effective on the date of , 2019. Sanger Independent School District Signature: Dr. Tommy Hunter, Superintendent Date: City of Sanger, TX Signature: Alina Ciocan, City Manager Date: Page 31 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 6. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: First Baptist Church ­ SUP (Public Hearing) Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­Family Residential District ­ 10), Generally Located East of North 5th Street, and 130 Feet North of the Intersection of Turtle Creek and South 5th Street. AGENDA TYPE: Regular ACTION REQUESTED:  Other: Public Hearing BACKGROUND: The subject property is zoned as SF­10 (Single­Family Residential District – 10). This district allows the proposed use of a Religious Charitable or Philanthropic Institution only with an SUP. The site will be a community pantry and basic health services center by First Refuge Ministries, a 501c3 non­profit organization under First Baptist Denton Ministry Center. The site is owned by First Baptist Church Sanger and is platted as Sims Addition Block 2. The applicant has requested an SUP for a period of 36 months which can be renewed at the end of the 36 month period. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (7­0) the SUP on July 8, 2019 with a condition that all staff comments will be addressed by Wednesday July 17, 2019. Staff comments are mentioned in the Comment Response Letter attached with the action item. Notification Response Form Staff mailed twenty (20) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A Page 32 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:First Baptist Church ­ SUP (Public Hearing)Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or PhilanthropicInstitution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­Family Residential District ­ 10), GenerallyLocated East of North 5th Street, and 130 Feet North of the Intersection of Turtle Creek and South 5th Street.AGENDA TYPE: RegularACTION REQUESTED:  Other: Public HearingBACKGROUND:The subject property is zoned as SF­10 (Single­Family Residential District – 10). This district allows the proposed useof a Religious Charitable or Philanthropic Institution only with an SUP. The site will be a community pantry and basichealth services center by First Refuge Ministries, a 501c3 non­profit organization under First Baptist Denton MinistryCenter. The site is owned by First Baptist Church Sanger and is platted as Sims Addition Block 2. The applicant hasrequested an SUP for a period of 36 months which can be renewed at the end of the 36 month period.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission RecommendationThe Planning & Zoning Commission APPROVED (7­0) the SUP on July 8, 2019 with a condition that all staffcomments will be addressed by Wednesday July 17, 2019. Staff comments are mentioned in the Comment ResponseLetter attached with the action item.Notification Response FormStaff mailed twenty (20) public hearing notices to the owners of properties within 200 feet of the subject property. Noresponses were received at the time of this report.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff Recommendation All staff comments have been addressed and staff recommends APPROVAL of the proposed SUP. Page 33 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 7. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: First Baptist Church ­ SUP Consider, Discuss and Act on Ordinance #07­21­19 Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­Family Residential District ­ 10), Generally Located East of North 5th Street, and 130 Feet North of the Intersection of Turtle Creek and South 5th Street. AGENDA TYPE: Regular ACTION REQUESTED:  Approval, Ordinance  BACKGROUND: The subject property is zoned as SF­10 (Single­Family Residential District – 10). This district allows the proposed use of a Religious Charitable or Philanthropic Institution only with an SUP. The site will be a community pantry and basic health services center by First Refuge Ministries, a 501c3 non­profit organization under First Baptist Denton Ministry Center. The site is owned by First Baptist Church Sanger and is platted as Sims Addition Block 2. The applicant has requested an SUP for a period of 36 months which can be renewed at the end of the 36 month period. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (7­0) the SUP on July 8, 2019 with a condition that all staff comments will be addressed by Wednesday July 17, 2019. Staff comments are mentioned in the Comment Response Letter attached with this agenda item. Notification Response Form Staff mailed twenty (20) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A Page 34 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:First Baptist Church ­ SUPConsider, Discuss and Act on Ordinance #07­21­19 Regarding a Specific Use Permit (SUP) for a Religious,Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF­10 (Single­FamilyResidential District ­ 10), Generally Located East of North 5th Street, and 130 Feet North of the Intersection of TurtleCreek and South 5th Street.AGENDA TYPE: RegularACTION REQUESTED:  Approval, Ordinance BACKGROUND:The subject property is zoned as SF­10 (Single­Family Residential District – 10). This district allows the proposed useof a Religious Charitable or Philanthropic Institution only with an SUP. The site will be a community pantry and basichealth services center by First Refuge Ministries, a 501c3 non­profit organization under First Baptist Denton MinistryCenter. The site is owned by First Baptist Church Sanger and is platted as Sims Addition Block 2. The applicant hasrequested an SUP for a period of 36 months which can be renewed at the end of the 36 month period.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission RecommendationThe Planning & Zoning Commission APPROVED (7­0) the SUP on July 8, 2019 with a condition that all staffcomments will be addressed by Wednesday July 17, 2019. Staff comments are mentioned in the Comment ResponseLetter attached with this agenda item.Notification Response FormStaff mailed twenty (20) public hearing notices to the owners of properties within 200 feet of the subject property. Noresponses were received at the time of this report. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff Recommendation All staff comments have been addressed and staff recommends APPROVAL of the proposed SUP. ATTACHMENTS: Description Upload Date Type Staff Report 7/29/2019 Backup Material Application 7/29/2019 Backup Material Letter of Intent 7/29/2019 Backup Material Ordinance # 07­21­19 7/29/2019 Ordinance Exhibit A ­ Location Map 7/29/2019 Exhibit Exhibit B ­ Site Plan 7/29/2019 Exhibit Comment Response Letter 7/29/2019 Backup Material Shared Parking Letter 7/29/2019 Backup Material Page 35 CITY COUNCIL STAFF REPORT Meeting Date: August 5, 2019 Case #: 19SANZON-0018 Case Coordinator: Muzaib Riaz, Planner, Development Services Request: Conduct a Public Hearing and Consider, Discuss and Act on Ordinance #07- 21-19 Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF-10 (Single-Family Residential District - 10), Generally Located East of North 5th Street, and 130 Feet North of the Intersection of Turtle Creek and South 5th Street. Applicant: Deryll Friday ______________________________________________________________________________ Case Overview The subject property is zoned as SF-10 (Single-Family Residential District – 10). This district allows the proposed use of a Religious Charitable or Philanthropic Institution only with an SUP. The site will be a community pantry and basic health services center by First Refuge Ministries, a 501c3 non-profit organization under First Baptist Denton Ministry Center. The site is owned by First Baptist Church Sanger and is platted as Sims Addition Block 2. The applicant has requested an SUP for a period of 36 months which can be renewed at the end of the 36 month period. The property has one main structure and three accessory buildings behind the main structure. The existing building to be used for the proposed use is currently a 3 bedroom, 2 bathroom single family home of approximately 1,736 square feet. The applicant will be remodeling the interior of the building for community pantry and basic health services. A detailed site plan has been submitted to staff addressing all of staff’s comments. Since the proposed use is a non-residential use (Institutional land use) surrounded by residential uses, a landscape buffer from adjacent residential properties has been added to the proposed development. The required parking for the proposed use would be 10 parking spaces. The subject property will use the First Baptist Church lot parking lot located across the street from the subject lot. First Baptist Church Sanger, which is the owner of the subject lot (713 S 5th Street), as well as lot across the street (708 S 5th Street), has provided a letter stating that parking will be shared among both properties. A proposed 25’ access easement will be acquired through a separate instrument before a certificate of occupancy is issued for the proposed development. Ordinance # 07-21-19 has been reviewed by the attorney. Page 36 Surrounding Land Uses Direction Land Use Zoning North Church or Rectory SF-10 Single-Family Residential District 10 East Church or Rectory SF-10 Single Family Residential District 10 South Single Family Home, Vacant lot SF-10 Single Family Residential District 10 West Single Family Homes SF-10 Single Family Residential District 10 Issues for Consideration In recommending that a specific use permit for the premises under consideration be granted, the City Council shall determine that such uses are harmonious and adaptable to building structures and uses of adjacent property and other property in the vicinity of the premises under consideration, and shall make recommendations as to requirements for the paving of streets, alleys and sidewalks, means of access to public streets, provisions for drainage, adequate off-street parking, protective screening and open space, heights of structures and compatibility of buildings. Notification Response Form Staff mailed twenty (20) public hearing notices to the owners of properties within 200 feet of the subject property. No responses were received at the time of this report. Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (7-0) the SUP on July 8, 2019 with a condition that all staff comments will be addressed by Wednesday July 17, 2019. Staff comments are mentioned in the Comment Response Letter attached with this agenda item. Staff Recommendation All staff comments have been addressed and staff recommends APPROVAL of the proposed SUP. Attachments  Application  Letter of Intent  Ordinance # 07-21-19  Exhibit A: Site Location Map  Exhibit B: Site Plan  Comment Response Letter  Shared Parking Letter Page 37 Page 38 Page 39 ORDINANCE # 07-21-19 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP ESTABLISHED THROUGH CHAPTER 14 “PLANNING AND ZONING” OF THE CODE OF ORDINANCES, EXHIBIT A “ZONING ORDINANCE OF THE CITY OF SANGER, TEXAS”, AND SECTION 4 “ZONING DISTRICT MAP”, TO GRANT A SPECIFIC USE PERMIT (SUP) TO ALLOW A RELIGIOUS, CHARITABLE, AND PHILANTHROPIC INSTITUTION USE AT APPROXIMATELY 0.57 ACRES OF LAND ZONED AS SF-10 “SINGLE-FAMILY RESIDENTIAL DISTRICT - 10”; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, all Requests for A Specific Use Permit (SUP) were duly filed with the City of Sanger, Texas, concerning the hereinafter described properties; WHEREAS, due notice of hearings were made in the time and manner prescribed by law and the Planning and Zoning Commission of the City of Sanger, Texas, duly covered and conducted public hearing for the purpose of assessing a request for a Specific Use Permit (SUP) on the hereinafter described properties located in the City of Sanger, Texas; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That a Specific Use Permit (SUP) to allow a Religious, Charitable, and Philanthropic Institution use is hereby granted for a period of 36 months starting from the date of approval of the SUP by City Council. This is an approximately 0.57-acre site, described as Sims Addition, Block 2 and shown in Exhibit A, generally located west of South 5th Street and 130 feet north of the intersection of South 5th Street and Turtle Creek. SECTION 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. SECTION 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. SECTION 4. Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance Page 40 with the general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for Violations of Code. SECTION 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 41 ORDINANCE # 07-21-19 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP ESTABLISHED THROUGH CHAPTER 14 “PLANNING AND ZONING” OF THE CODE OF ORDINANCES, EXHIBIT A “ZONING ORDINANCE OF THE CITY OF SANGER, TEXAS”, AND SECTION 4 “ZONING DISTRICT MAP”, TO GRANT A SPECIFIC USE PERMIT (SUP) TO ALLOW A RELIGIOUS, CHARITABLE, AND PHILANTHROPIC INSTITUTION USE AT APPROXIMATELY 0.57 ACRES OF LAND ZONED AS SF-10 “SINGLE-FAMILY RESIDENTIAL DISTRICT - 10”; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 42 MARCIALN S5THST COLONIAL HTS WAYNEDR TURTLE CREEK /Project: F irst Bapt istChurch SUP 0 40 8020 Feet DISCLAIMER:This map was generat ed by GIS data providedby the Sang er GIS Departmen t. Th e City of Sanger do es not guarantee the corre ctness oraccuracy of any features on this map . These mapproducts are for illustration purposes only andare not suitab le for site-specific decision makin g.GIS data is subject to consta nt ch anges, andmay not be complete, accurate or current.Date: 6/22 /2019 2:26:45 PMDoc Name: SUP_LocationExhib it_FirstBaptistChurchExhibitsParcels Su bjectArea Page 43 FIRS T B A P T I S T C H U R C H - S A N G E R SIMS A D D N B L K 1 L O T 2 R 0.67 A C . 2013 - 7 4 3 7 6 D . R . D . C . FIRS T B A P T I S T C H U R C H - S A N G E R SIMS A D D N B L K 1 ( S P T ) , 3 0.37 A C . 99-00 4 0 7 7 9 D . R . D . C . FIRS T B A P T I S T C H U R C H - S A N G E R SIMS A D D N B L K 2 0.57 A C . 99-00 4 0 7 7 8 D . R . D . C . POINT OF BEGINNING N = 7178012.9 E = 2373336.04 N 8 7 ° 4 5 ' 0 1 " W - 1 9 1 . 2 0 ' N 2°16'59" E - 125.00'N 2°16'59" E - 50.00'N 2°16'59" E - 176.40' S 8 6 ° 3 1 ' 5 2 " E - 2 0 2 . 0 3 ' S 2°39'59" W - 175.50'S 2°39'59" W - 50.00'C8 PROPOSED 25' ACCESS EASEMENT (BY SEPARATE INSTRUMENT) PROPOSED PARKING STRIPING EXISTING SINGLE-STORY, WOOD-FRAMED, BRICK-VENEER BUILDING TO REMAIN EXISTING STORAGE TO REMAIN (24) RED YUCCA SHRUB HESPERALOE PARVIFLORA 3.5 GAL. (TYP.) (9) FOERSTERS FEATHER REED GRASS CALAMAGROSTIS X ACUTIFLORA 'KARL FOERSTER' 3.5 GAL. (TYP.) MULCHED LANDSCAPE BED WITH METAL EDGING (25) DWARF JAPANESE JUNIPER HEDGE JUNIPERUS PROCUMBENS 'NANA' 1.0 GAL. (TYP.) (4) DESSERT WILLOW TREE CHILOPSIS LINEARIS 3-INCH MIN. CALIPER (TYP.) (2) TEXAS ASH TREE FRAXINUS TEXENSIS 3-INCH MIN. CALIPER (TYP.) EXISTING 4' CHAINLINK FENCE TO REMAIN EXISTING MATURE HEDGE ON PROPERTY LINE TO REMAIN EXISTING FIRE HYDRANT 7/13/2019 2:41:56 PM Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 1 9 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECT(S) & ENGINEER(S) TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date FI R S T B A P T I S T C H U R C H - S A N G E R 71 3 S 5 t h S t r e e t Sa n g e r T X 7 6 2 6 6 19105 SPECIFIC USE PERMIT Issued Date:2019-07-15 CHRISTOPHER P. FRERICH LICENS E D 119266 ST A T E O F TE X A S P R O F E SSIONA L E N G I N EER 2019-07-15 CWK RMS CPF Feet 0 20 40 SCALE:1" = 20' SITE PLAN1 C1.0 EXISTING OVERHEAD ELECTRIC LINE BUILDING SETBACK PROPOSED EASEMENT EXISTING CONCRETE PAVEMENT M EXISTING POWER POLE EXISTING WATER LINE ADJACENT PROPERTY LINE EXISTING EASEMENT PROPERTY LINE EXISTING ASPHALT PAVEMENT EXISTING TREE TO REMAIN EXISTING SANITARY SEWER LINE EXISTING FIRE HYDRANT EXISTING GATE VALVE EXISTING WATER METER EXISTING MANHOLE EXISTING STORM SEWER LINE LEGEND - SITE PLAN LOT LINE SITE PLAN INFORMATION Category Required by Zoning Ordinance for “SF-10”Provided Lot Area None 0.57 Ac. Building Coverage 25% Max 6,210 S.F. 12.1% 2,996 S.F. Front Setback 25 Ft.25 Ft. Side Setback 8 Ft. Standard, 25 Ft. for Non-Residential S.U.P. Applications 25 Ft. Rear Setback 25 Ft.25 Ft. Landscape Area 20% 4,966 S.F. 20.1%, 4,987 S.F. Front Yard Landscaping 40% of Landscape Area 1,987 S.F. 40.2% 2,075 S.F. Parking Spaces 1 per 300 S.F. of Gross Building Square footage 10 Total Spaces 1 Handicap Space 9 Spaces, Shared with Church See Note 3. 10 Total Spaces SITE PLAN NOTES 1.EXISTING BUILDINGS, CONCRETE PARKING, SIDEWALKS, TREES, AND OTHER IMPROVEMENTS ARE TO REMAIN, UNLESS CALLED OUT OTHERWISE. 2.PROPOSED BUILDING USE IS AS A FOOD-PANTRY FOR FIRST BAPTIST CHURCH-SANGER. THIS SITE PLAN 3.PROPOSED PARKING WILL BE PROVIDED AT FIRST BAPTIST CHURCH-SANGER, WHICH IS LOCATED EAST ACROSS 5TH STREET. A SHARED PARKING AGREEMENT WILL BE PROVIDED. 4.EXISTING ZONING IS "SF-10". NO MODIFICATION OF ZONING IS PROPOSED. 5.THIS SPECIFIC USE APPLICATION ONLY MODIFIES THE USE OF THE SOUTHERN LOT. NO MODIFICATION OF THE USE OF THE TWO NORTHERN LOT IS PROPOSED. 6.FIRE ACCESS IS PROVIDED FROM 5TH STREET. 7.HANDICAP PARKING IS PROVIDED BY 2 ACCESS EASEMENTS, AS SHOWN. THE PROPOSED ACCESS EASEMENT (BY SEPARATE INSTRUMENT) WILL BE FILED PRIOR TO CERTIFICATE OF OCCUPANCY BEING ISSUED. SCALE:N.T.S. VICINITY MAP2 C1.0 PROJECT LOCATION EXISTING GRAVEL DRIVE TO REMAIN C1.0 Page 44 940·458·7503 | 1405 W. CHAPMAN DRIVE · SANGER, TEXAS 76266-9076 | EIKONCG.COM July 15, 2019 Muzaib Riaz Planner, Economic & Community Development City of Sanger 940-458-2059 Mriaz@sangertexas.org Subject: First Baptist Church-Sanger Specific Use Permit for 713 South 5th Street Response to City Comments EIKON Project #19105 Muzaib, This letter is in response to your comments on the above mentioned project submittal. The comments, and our responses, are listed below. Planning – Muzaib Riaz 1. Provide a site plan drawn to scale and showing the general arrangement of the project, together with essential requirements such as: a. Off-street parking facilities for the project b. Location and construction of signs if any c. Size, height, construction materials and location of buildings, and uses to be permitted d. Visual screening such as walls, landscaping, and fences e. Means of ingress and egress to public streets Response: Revised as requested. 2. Provide total square footage of the building on the site plan Response: Revised as requested. 3. Add front, side and rear yard setbacks according to SF-10 Zoning district on the site plan. Response: Revised as requested. 4. Parking would be calculated as 1 space per 300 square feet. Shared parking with First Baptist Church property across the street would be encouraged. Should you choose to have shared parking, a letter signed by the owner of the First Baptist Church property would be required, stating that First Baptist Church parking (701 S 3rd Street) would be used for the property 713 South 5th Response: A shared parking agreement is provided with this letter. 5. Landscaping of twenty (20) percent of the total lot area is required. Not less than forty (40) percent of the total required on-site landscaping shall be located in the designated front yard. Response: Revised as requested. Page 45 Monday July 15, 2019 Page | 2 6. A landscaped buffer yard of minimum 10 feet is required adjacent to single family uses on the west and south of the property. It shall contain the following elements: a. One (1) tree (three-inch caliper minimum) shall be planted every 50 linear feet or portion thereof of the bufferyard. b. The remainder bufferyard shall be landscaped with shrubs, lawn, ground cover and other landscape materials. c. Any required fencing and screening walls shall be placed behind the required bufferyard. d. Such landscape buffer shall be counted toward meeting the minimum square footage of required landscaping for the site. Response: Revised as requested. 7. Staff will recommend approval of the SUP to City Council only if all comments are addressed by Wednesday, July 17, 2019. (Informational Comment) Response: Duly noted. 8. Project will be scheduled for Planning and Zoning Commission public hearing on July 8th, 2019, and for City Council public hearing on August 5th, 2019. (Informational Comment) Response: Duly noted. 9. The property is platted as Sims Addition Block 2. (Informational Comment) Response: Duly noted. Engineering – Tracey LaPiene 1. Please verify with Planning department if platting of the property is required with this SUP. Response: Platting is not required; see Planning Comment #9, above. 2. An application for Specific Use Permit (SUP) shall be accompanied by a site plan drawn to scale and showing: a. the general arrangements of the project, b. together with essential requirements such as i. off‐street parking facilities; ii. size, height, construction materials and locations of buildings iii. and the uses to be permitted; iv. location and construction of signs; v. means of ingress and egress to public streets; vi. visual screening such as walls, landscaping and fences; vii. and the relationship of the intended use to all existing properties and land uses in all directions to a minimum distance of two hundred (200) feet. Response: Revised as requested. 3. I understand property is currently under common ownership with properties to north & east. Verify with Planning is shared parking agreement is required if parking is not provided on-site. Response: A shared parking agreement is provided with this letter. 4. Property does not have existing driveway access on Loop 138 – Fifth St. a. Access to property shall be required. Provide drive off Fifth St or access easement across Block 3 Sims Addn. (preferred) Response: An access easement across the middle lot will be provided. This Page 46 Monday July 15, 2019 Page | 3 easement will be recorded by separate instrument prior to certificate of occupancy. 5. May need to verify with Fire Department is current access & drive sufficient. Response: Existing building has a lay-of-hose distance of less than 150 feet to 5th Street. Site also contains an existing hydrant as shown on site plan. We have attached a copy of the site plan, for your review. Also included are the revised application and the shared-parking agreement. Sincerely, Chris Frerich, PE Sr. Civil Engineer EiKON Consulting Group P (940) 458.7503 C (806) 368.1244 cfrerich@eikoncg.com www.eikoncg.com Page 47 Page 48 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 8. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Muzaib Riaz, Planner, Development Services ITEM/CAPTION: Sportsman 2 ­ Preliminary Plat Consider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and Convenience Store, Being 4.084 Acres, Generally Located at the South­East Corner of East Lois Road and I­35. AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: The applicant is proposing commercial development on a 4.084 acre site zoned as B­2 (Business District – 2). The proposed project is a convenience store and fueling facility. It consists of 12,784 square feet building (11,184 square feet of convenience store/retail + 1,600 square feet of tire shop), 8­regular gas pumps, 6 separate diesel pumps, and 2 separate canopies. The site will contain an approximately 1,600 square feet stand alone, 2­bay tire shop. The existing structure at the site will be demolished. All the proposed uses are permitted in B­2 Zoning District. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (7­0) the proposed preliminary plat on July 8, 2019 with a condition that all staff comments for the preliminary plat will be addressed by July 17th, 2019. Staff’s comments are mentioned in the comments response letter as well as Additional Engineering comment sheet, attached with this agenda item. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: Page 49 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 8.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Muzaib Riaz, Planner, Development ServicesITEM/CAPTION:Sportsman 2 ­ Preliminary PlatConsider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and Convenience Store, Being 4.084Acres, Generally Located at the South­East Corner of East Lois Road and I­35.AGENDA TYPE: RegularACTION REQUESTED:  Approval BACKGROUND:The applicant is proposing commercial development on a 4.084 acre site zoned as B­2 (Business District – 2). Theproposed project is a convenience store and fueling facility. It consists of 12,784 square feet building (11,184 squarefeet of convenience store/retail + 1,600 square feet of tire shop), 8­regular gas pumps, 6 separate diesel pumps, and 2separate canopies. The site will contain an approximately 1,600 square feet stand alone, 2­bay tire shop. The existingstructure at the site will be demolished. All the proposed uses are permitted in B­2 Zoning District.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning Commission RecommendationThe Planning & Zoning Commission APPROVED (7­0) the proposed preliminary plat on July 8, 2019 with acondition that all staff comments for the preliminary plat will be addressed by July 17th, 2019. Staff’s comments arementioned in the comments response letter as well as Additional Engineering comment sheet, attached with this agendaitem.FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff Recommendation Applicant has submitted a response letter addressing all of planning comments and most engineering comments. The preliminary plat substantially meet all applicable Subdivision and Zoning Regulations. Staff recommends APPROVAL of the Sportsman 2 preliminary plat. ATTACHMENTS: Description Upload Date Type Staff Report 7/30/2019 Backup Material Location Map 7/30/2019 Backup Material Application 7/30/2019 Backup Material Letter of Intent 7/30/2019 Backup Material Preliminary Plat 7/30/2019 Exhibit Comment Response Letter 7/30/2019 Backup Material Site Plan 7/30/2019 Backup Material Additional Engineering Comments 7/30/2019 Backup Material Page 50 CITY COUNCIL STAFF REPORT Meeting Date: August 5, 2019 Case #: 19SANZON-0020 Case Coordinator: Muzaib Riaz, Planner, Development Services Request: Consider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and Convenience Store, Being 4.084 Acres, Generally Located at the South-East Corner of East Lois Road and I-35. Applicant: Schaeffer Harris, Allison Engineering Group. ______________________________________________________________________________ Case Overview The applicant is proposing commercial development on a 4.084 acre site zoned as B-2 (Business District – 2). The proposed project is a convenience store and fueling facility. It consists of 12,784 square feet building (11,184 square feet of convenience store/retail + 1,600 square feet of tire shop), 8-regular gas pumps, 6 separate diesel pumps, and 2 separate canopies. The site will contain an approximately 1,600 square feet stand alone, 2-bay tire shop. The existing structure at the site will be demolished. All the proposed uses are permitted in B-2 Zoning District. The property will be served by City of Sanger water, wastewater and electric. The applicant will be coordinating with City of Sanger and TxDOT for driveway connections to Lois Road and I-35 service road. Applicant has submitted revised plat and addressed all of planning comments for this preliminary plat. Engineering has some additional comments which can be addressed during the final plat phase. A final plat will be required for this project once the preliminary plat is approved. Staff Recommendation Applicant has submitted a response letter addressing all of planning comments and most engineering comments. The preliminary plat substantially meet all applicable Subdivision and Zoning Regulations. Staff recommends APPROVAL of the Sportsman 2 preliminary plat. Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (7-0) the proposed preliminary plat on July 8, 2019 with a condition that all staff comments for the preliminary plat will be addressed by July 17th, 2019. Staff’s comments are mentioned in the comments response letter as well as Additional Engineering comment sheet, attached with this agenda item. Page 51 Attachments  Location Map  Application  Letter of Intent  Preliminary Plat  Comment response letter  Site Plan  Additional Engineering comments Page 52 I-35 SERVICE I-35 SERVICE LOIS RD E I-35 I-35 TheSportsman 2 /Location Exhibit: Sportsman 2 0 130 26065 Feet DISCLAIMER:This map was generat ed by GIS data providedby the Sang er GIS Departmen t. Th e City of Sanger do es not guarantee the corre ctness oraccuracy of any features on this map . These mapproducts are for illustration purposes only andare not suitab le for site-specific decision makin g.GIS data is subject to consta nt ch anges, andmay not be complete, accurate or current.Date: 6/22 /2019 2:41:25 PMDoc Name: LocationExhibit_Sportsm an2Exhibits Page 53 City of Sanger 201 Bolivar / P.O Box 1729 Sanger, TX 76266 940-458-4072 (fax) 940-458-2059 (office) www.sangertexas.org Effective Date: 1/30/2019 SUBDIVISION APPLICATION Preliminary Plat Final Plat/Replat Vacating Plat Minor Plat Amended Plat Conveyance Plat Applicant Owner (if different from applicant) Name: Name: Company: Company: Address: Address City, State, Zip: City, State, Zip: Phone Phone: Fax: Fax: Email: Email: Submittal Checklist Pre-Application Conference (Date:____/____/______) One (1) Paper Copy of Plat (24”x36”, folded to 1/4 size) Letter of Intent Non-Refundable Application Fee (Check Payable to City of Sanger) Application Form (Signed by Owner) Applicable Plat Checklist (Completed) One (1) PDF Copy of all Documents Provided on a CD/DVD; OR Submitted Online at www.CommunityCore.com Supporting Materials (List if provided): ____________________________________________________________________________ ____________________________________________________________________________________________________________ R Number(s):_________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ________________________________________________________________________ ____________________________ Owner’s Signature Date ________________________________________________________________________ ____________________________ Applicant’s Signature Date Office Use: Reviewed by Director of Development Services _____/_____/________ Complete (Check #_ ) Incomplete (Returned to Applicant / _/ ) X Rai "Ray" Sukhdeep Sodhi & Rai, Inc. 499 W. Chapman Drive Sanger, TX 76266Sanger, TX 76266 Chris Frerich, P.E. EIKON 1405 W. Chapman Drive 940-458-7503 940-458-7417 cfrerich@eikoncg.com 817-266-6663 Rai73_Ronit@yahoo.com X X X X Preliminary Plat R60245 2019-06-12 Page 54 940·458·7503 | 1405 W. CHAPMAN DRIVE · SANGER, TEXAS 76266-9076 | EIKONCG.COM July 30, 2019 City of Sanger Developments Services Department 201 Bolivar Street Sanger, Texas 76266 RE: Letter of Intent for The Sportsman 2, Preliminary Plat 2040 N Stemmons Sanger, Texas 76266 EIKON Project #19046 Dear Development Services: We are providing this Letter of Intent for a proposed development located at the southeast corner of Lois Road and Interstate Highway I35 within the city limits of the City of Sanger, Texas. On behalf of Sodhi & Rai, Inc., we are submitting a Preliminary Plat. The proposed project is a convenience store and fueling facility. It consists of 12,784 square feet building, 8-regular gas pumps, 6-separate diesel pumps, and 2 separate canopies. Additionally, the site will contain an approximate 1,600 square feet stand alone, 2-bay tire shop, and include 15 parking spaces (75’x12’) for overnight semi- truck parking. Water and wastewater services will be provided by connecting to existing City of Sanger public utility lines. Drainage improvements will be designed in accordance with the City’s drainage ordinance. We will coordinate with the City and the Texas Department of Transportation (TXDOT) for driveway connections to Lois Road and the IH35 service road. We look forward to working with the City of Sanger on this project. Thank you in advance for your consideration of this development. Sincerely, Chris Frerich, PE Senior Civil Engineer Page 55 IH - 3 5 N B F R REUB E N B E B E E S U R V E Y A-29 PAAGE , L T D . DOC. # 2 0 1 5 - 1 4 3 3 9 3 CALLE D 3 9 . 8 0 A C R E S R.P.R . D . C . T . PAAGE , L T D . DOC. # 2 0 1 5 - 1 4 3 3 9 3 CALLE D 3 9 . 8 0 A C R E S R.P.R . D . C . T . P.O.B. S 0 0 ° 5 0 ' 4 7 " W 4 6 8 . 6 4 ' N 89°34'53" W 401.70' N 0 0 ° 3 3 ' 5 1 " E 1 3 5 . 5 0 ' N 0 8 ° 0 6 ' 0 0 " E 1 5 2 . 5 0 ' 27. 2 0 ' N 4 5 ° 5 6 ' 0 0 " E S 89°15'24" E 295.43' A 183.29' R 236.60' D 44°23'06" B N 23°21'01" E C 178.74' 4.108 ACRES LOCKEVER, L.C. VOL. 3394, PG. 536 CALLED 4.134 ACRES D.R.D.C.T. LOIS ROAD LOT 1, BLOCK A SPORTSMAN II SUBDIVISION 3.819 ACRES TBM #1 NAD 83 N=7192172.95 E=2372896.22 1. 4 5 ' 20 ' 35.57' TBM #2 NAD 83 N=7191704.36 E=2372889.29 25' SETBACK 15' 20' SETBACK 40 ' 33 . 5 2 ' EX I S T I N G P A V E M E N T 20' SETBACK 40 ' 15' SETBACK 1. 4 6 ' 20 ' 29' EXISTING PAVEMENT 24' P.A.E. PROPOSED FIRE HYDRANT TRANSFORMER 15' P.U.E DETENTION POND LOCATION (PRIVATE) C1 C4 15' P.U.E C5 C2 C3 PROPOSED FIRE HYDRANT C7 C6 C8 L1 L2 L3 L4 L5 L6 L7 L8 L9 L10 L 1 1 L12 L 1 3 L14 L1 5 L1 6 L17 L1 8 L19 L2 0 L21 L2 2 L2 3 L2 4 L25 L26 L2 7 L2 8 L29 L30 EXISTING PUBLIC UTILITY EASEMENT EXISTING PUBLIC UTILITY EASEMENT 15' P.U.E. 2" WATER METER M T PROPOSED UNDERGROUND ELECTRIC SERVICE ROW DEDICATION 0.289 ACRES 8" SANITARY SEWER LINE (PRIVATE) 15' P.U.E 15' P.U.E 24' FIRE LANE 24' FIRE LANE 24' FIRELANE STORM SEWER (PRIVATE) STORM SEWER (PRIVATE) PROPOSED FIRE HYDRANT F.D.C. Line Table Line # L1 L2 L3 L4 L5 L6 L7 L8 L9 L10 Length 93.209 31.205 20.000 31.205 19.212 90.049 15.000 90.049 131.261 60.003 Direction N89° 15' 24.00"W S0° 44' 36.00"W N89° 15' 24.00"W N0° 44' 36.00"E N89° 15' 24.00"W S0° 44' 36.00"W N89° 15' 24.00"W N0° 44' 36.00"E N89° 15' 24.00"W S49° 25' 21.27"W Line Table Line # L11 L12 L13 L14 L15 L16 L17 L18 L19 L20 Length 12.261 15.000 12.261 11.884 207.141 9.162 21.665 15.000 21.344 30.790 Direction S40° 34' 38.73"E S49° 25' 21.27"W N40° 34' 38.73"W S49° 25' 21.27"W S8° 06' 06.53"W S0° 33' 51.48"W S88° 12' 44.30"E S1° 47' 15.70"W N88° 12' 44.30"W S0° 33' 25.54"W Line Table Line # L21 L22 L23 L24 L25 L26 L27 L28 L29 L30 Length 371.774 398.725 36.469 36.360 100.312 100.312 211.194 211.194 67.078 67.139 Direction S89° 34' 53.00"E N0° 50' 47.00"E N0° 50' 10.15"E N0° 50' 10.15"E S81° 53' 53.47"E S81° 53' 53.47"E N8° 06' 06.53"E N8° 06' 06.53"E S89° 34' 53.00"E S89° 34' 53.00"E Curve Table Curve # C1 C2 C3 C4 C5 C6 C7 C8 Length 0.969 0.901 44.138 84.880 78.540 40.841 37.354 71.835 Radius 30.000 30.000 26.000 50.000 50.000 26.000 26.000 50.000 Delta 1.8502 1.7207 97.2657 97.2657 90.0000 90.0000 82.3168 82.3168 CH Length 0.969 0.901 39.025 75.049 70.711 36.770 34.223 65.814 CH Direction N0° 05' 20.19"W N1° 41' 47.39"E N49° 28' 08.34"E N49° 28' 08.34"E N53° 06' 06.53"E N53° 06' 06.53"E N49° 15' 36.77"E N49° 15' 36.77"E SCALE:NOT TO SCALE VICINITY MAP2 C0.1 1405 W. CHAPMAN DR. SANGER, TX 76266 PH. 940-458-7503 FAX. 940-458-7417 TEXAS FIRM NO. F-12759 July 30, 2019 PRELIMINARY PLAT THE SPORTSMAN 2 GAS STATION & CONVENIENCE STORE BEING 4.108 ACRES OUT OF THE REUBEN BEBEE SURVEY, ABSTRACT NO. 29 DENTON COUNTY Rai & Sodhi Inc. OWNER: RAI SUKHDEEP 499 W. Chapman Drive 214.526.6564 Sanger, Texas 76226 ALL AMERICAN SURVEYING SURVEYOR: JOHN E. THOMPSON 111 N. Dixon St. 214.526.6564 Gainesville, Texas 76240 EIKON CONSULTING GROUP, LLC ENGINEER: CHRIS FRERICH 1405 W. Chapman Drive 940.458.7503 Sanger, Texas 76226 4.108 ACRES REUBEN BEBEE SURVEY, A-29 DENTON COUNTY, TEXAS FIELD NOTES TO ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE REUBEN BEBEE SURVEY, ABSTRACT NO. 29, DENTON COUNTY, TEXAS, BEING A RESURVEY OF THAT CERTAIN CALLED 4.134 ACRE TRACT OF LAND DESCRIBED IN DEED TO LOCKEVER, L.C., RECORDED IN VOLUME 3394, PAGE 536, DEED RECORDS, DENTON COUNTY, TEXAS AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF THE TRACT BEING DESCRIBED HEREIN AT A PK NAIL SET IN LOIS ROAD FOR THE MOST NORTHERLY NORTHWEST CORNER OF THAT CERTAIN CALLED 39.80 ACRE TRACT OF LAND DESCRIBED IN DEED TO PAAGE, LTD., RECORDED IN DOCUMENT #2015-143393, REAL PROPERTY RECORDS, DENTON COUNTY, TEXAS AND THE NORTHEAST CORNER OF SAID 4.134 ACRE TRACT OF LAND, FROM WHICH A 1/2-INCH IRON ROD FOUND ON THE SOUTH SIDE OF LOIS ROAD, IN THE EAST LINE OF SAID 39.80 ACRE TRACT OF LAND BEARS SOUTH 88 DEGREES 26 MINUTES 01 SECONDS EAST, A DISTANCE OF 1709.17 FEET; THENCE SOUTH 00 DEGREES 50 MINUTES 47 SECONDS WEST, A DISTANCE OF 468.64 FEET TO A 2-INCH IRON PIPE FOUND FOR CORNER; THENCE NORTH 89 DEGREES 34 MINUTES 53 SECONDS WEST, A DISTANCE OF 401.70 FEET TO A CAPPED IRON ROD MARKED "ALLIANCE" FOUND IN THE EAST RIGHT-OF-WAY LINE OF IH-35 FOR THE MOST WESTERLY NORTHWEST CORNER OF SAID 39.80 ACRE TRACT OF LAND, FROM WHICH A 2-INCH IRON PIPE FOUND FOR REFERENCE BEARS NORTH 85 DEGREES 19 MINUTES 37 SECONDS WEST, A DISTANCE OF 3.04 FEET; THENCE WITH SAID RIGHT-OF-WAY LINE, THE FOLLOWING CALLS AND DISTANCES: NORTH 00 DEGREES 33 MINUTES 51 SECONDS EAST, A DISTANCE OF 135.50 FEET TO A CAPPED IRON ROD SET FOR CORNER; NORTH 08 DEGREES 06 MINUTES 00 SECONDS EAST, A DISTANCE OF 152.50 FEET TO A CAPPED IRON ROD SET FOR THE BEGINNING OF A CURVE TO THE RIGHT, FROM WHICH A 1/2-INCH IRON ROD FOUND FOR REFERENCE BEARS NORTH 24 DEGREES 59 MINUTES 31 SECONDS WEST, A DISTANCE OF 3.13 FEET; WITH SAID CURVE TO THE RIGHT, AN ARC LENGTH OF 183.29 FEET, A RADIUS OF 236.60 FEET, A CENTRAL ANGLE OF 44 DEGREES 23 MINUTES 06 SECONDS, AND A CHORD THAT BEARS NORTH 23 DEGREES 21 MINUTES 01 SECONDS EAST, A DISTANCE OF 178.74 FEET TO AN "X" CUT SET AT THE END OF SAID CURVE; NORTH 45 DEGREES 56 MINUTES 00 SECONDS EAST, A DISTANCE OF 27.20 FEET TO A PK NAIL SET IN LOIS ROAD; THENCE SOUTH 89 DEGREES 15 MINUTES 24 SECONDS EAST, ALONG SAID LOIS ROAD, A DISTANCE OF 295.43 FEET TO THE POINT OF BEGINNING AND CONTAINING 4.108 ACRES OF LAND, MORE OR LESS. PROJECT LOCATION LOIS RD. PRELIMINARY PLAT NOTES: 1.THIS PROPERTY IS CURRENTLY ZONED B-2 BUSINESS. 2.OWNER & APPLICANT: RAI & SODHI INC. 3.PROPOSED USE: I. CONVENIENCE STORE SQUARE FOOTAGE:11,510 SF II. TIRE SHOP SQUARE FOOTAGE: 1,600 SF 4.THE PURPOSE OF THE PLAT IS TO CREATE A COMMERCIAL LOT. 5.BEARING BASIS DERIVED FROM GPS OBSERVATIONS MADE ON THE GROUND. TEXAS NORTH CENTRAL NAD 83. 6.THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE COMMITMENT, THERE MAY BE EASEMENTS AND/OR OTHER ENCUMBRANCES THAT AFFECT THE SUBJECT TRACT THAT ARE NOT SHOWN HEREON. 7.ALL PUBLIC ACCESS EASEMENTS, PRIVATE ROADS, AND COMMON AREAS ARE TO BE MAINTAINED BY THE PROPERTY OWNER. 8.ACCORDING TO FEMA FIRM PANEL 48121C0070G, EFFECTIVE APRIL 18, 2011, NO PORTION OF THIS PROPERTY LIES WITHIN THE BOUNDARY OF ANY SPECIAL FLOOD HAZARD AREA. 9.WATER AND SEWER DEMANDS: I. WATER DEMAND: 35,500 GPD II. SEWER DEMAND: 32,000 GPD 10. ABBREVIATIONS: I. P.U.E. = PUBLIC UTILITY EASEMENT " Preliminary Plat for Review Purposes Only" The following certificates shall be placed on the preliminary plat by the subdivider: Approved for Preparation of Final Plat ______________________________ _________________ City of Sanger, Tx Date Planning & Zoning Commission SCALE:1"=30' PRELIMINARY PLAT1 C0.1 Feet 0 30 60 BELZ RD. W CHAPMAN RD. SANGER I3 5 UTILITIES: WATER: CITY OF SANGER WATER DEPARTMENT 301 BOLIVAR ST SANGER, TEXAS 76266 940-458-2571 SOLID WASTE: PROGRESSIVE SOLID WASTE MANAGEMENT 1-800-909-9061 ELECTRIC: COSERV ELECTRIC 1-800-274-4014 GAS: ATMOS GAS COMPANY 1-800-460-3030 TELEPHONE: CENTURYLINK PHONE COMPANY 1-800-788-3500 EXISTING OVERHEAD ELECTRIC LINE BUILDING SETBACK FIRE LANE STRIPING PROPOSED WATER LINE EXISTING UNDERGROUND TELEPHONE LINE EXISTING FIBER OPTIC M PROPOSED MANHOLE EXISTING POWER POLEEXISTING WATER LINE ADJACENT PROPERTY LINE EASEMENT PROPERTY LINE PROPOSED SANITARY SEWER LINE EXISTING SANITARY SEWER LINE M PROPOSED FIRE HYDRANT PROPOSED GATE VALVE PROPOSED WATER METER EXISTING FIRE HYDRANT EXISTING GATE VALVE EXISTING WATER METER EXISTING MANHOLE LEGEND RIGHT OF WAY DEDICATION HATCH PUBLIC UTILITY EASEMENT HATCH FIRELANE HATCH PROPOSED UNDERGROUND ELECTRIC LINE Page 56 940·458·7503 | 1405 W. CHAPMAN DRIVE · SANGER, TEXAS 76266-9076 | EIKONCG.COM July 23, 2019 Muzaib Riaz Planner, Economic & Community Development City of Sanger 940-458-2059 Mriaz@sangertexas.org Subject: Sportsman 2 Gas Station & Convenience Store Preliminary Plat Response to City Comments EIKON Project #19046 Muzaib, This letter is in response to City comments on the above mentioned project submittal. The comments, and our responses, are listed below. PLANNING DEPARTMENT – MUZAIB RIAZ 1. Add a note stating the purpose of the plat. Response: Revised as requested. 2. Revise the title block to include lot number and block letter along with the subdivision name. Response: Revised as requested. 3. Change Block 1 to Block A. Response: Revised as requested. 4. Property is located in B-2 zoning district. All B-2 zoning district standards including setback requirements will apply. Response: Duly noted; please note that the B-2 zoning standards are shown & met in the site data table on the site plan. 5. Add 15’ public utility easement along all property boundaries. Response: Revised as requested. 6. Add a 15’ utility easement from north property boundary to the building for extension of electric line. Response: Revised as requested. 7. Where necessary to provide access for the purposes of maintenance, construction or other service, easements shall be provided for poles, wires, conduits, storm sewers, sanitary sewer, water lines, open drainage, floodplains, gas lines or other utilities. Such easements may be required across parts of lots, including rear and side lot lines, where alleys are not provided. Response: Duly noted. However, this seems to only apply to public utilities on this project. The proposed sanitary sewer and proposed storm sewer & detention basin are private and thus not located in any proposed easement. There is no floodplain on this lot. Page 57 Tuesday, July 23, 2019 Page | 2 8. 15’ utility easements will be required for water and sewer extensions to the building structure. Response: After discussing this with Jim Bolz and Mike Prater, it was determined that it is not necessary to extend the easement up to the building. Instead, the proposed water easements are sufficient to contain all hydrants, backflow preventer, and water meter. The electric easement is sufficient to contain the (ground-mounted) transformer and 15 feet beyond. The sewer line is private and thus does not need an easement. 9. Describe what size water meter will be used for the development. Response: 2” meter is proposed, see plan for location. Also, a ¾” or 1” irrigation meter will be needed, but this will be processed with the building permit. 10. Parking will be calculated for each use according to City of Sanger Parking standards. a. Restaurant – 1 space per 3 seats under maximum seating arrangement. b. Retail – 1 space per 200 square feet c. Gasoline station – minimum of 4 spaces d. Mini-warehouse – 4 per complex plus 1 space per 5000 square feet of storage area Response: Duly noted. The number of tables in the restaurant portion is not known at this time, so these spaces have been estimated as 1 space per 200 square foot GFA also. 11. Landscaping requirements for B-2 zoning district will apply. Response: Duly noted. 12. Show centerline of existing streets. Dimension from center line to edge of existing and proposed right-of-way. Response: Revised as requested. 13. Describe and located all permanent survey monument, pin, and control points and tie and reference the survey corners to the Texas States Plane Coordinate System North Zone 1983-1999 datum. The Point of Beginning (POB) shall be clearly marked including State Plan Coordinates, NAD 83. Response: Revised as requested. 14. Add a note on the plat stating the names and contact information for water, sewer, electric and telephone service providers. Response: Revised as requested. 15. Verify with Engineering if a grading and drainage plan for the development is required. Response: Drainage plan and Site Plan included with this resubmittal. Grading and will be submitted along with Construction documents and Final Plat. 16. Add location of fire hydrants on the plat. Response: Callouts added to plat and on legend. 17. Add a legend on the plat. Response: Revised as requested. 18. Additional comments may be provided upon new information being added to the plat and upon submittal of the Civil Construction Plans set if applicable. Response: Duly noted. 19. All comments must be addressed by July 17, 2019 in order for staff to recommend approval of the project to City Council. Page 58 Tuesday, July 23, 2019 Page | 3 Response: Duly noted. 20. The project will be scheduled for Planning and Zoning Commission on July 8th, 2019 and for City Council on August 5th, 2019. Response: Duly noted. 21. The project is currently being reviewed by the City Engineer. Engineering comments will be provided once the review is complete. Response: Duly noted. ENGINEERING DEPARTMENT – TRACY LaPIENE 1. Resubmit the revised plat along with a response letter addressing all comments. Response: Please consider this letter a response to all comments. 2. Show existing right-of-way width and distance to centerline along Lois Rd. Response: Revised as requested. 3. Label property line/ROW monumentation. Response: Revised as requested. 4. Show coordinates 2 corners and notes regarding coordinate system & datum. Response: Revised as requested. 5. Linework for curves C1 & C2 not shown. Response: Revised as requested. 6. Provide UE for electric service to transformer. Check with Electric if to Building. Response: Revised as requested. 7. Show adjacent utility easements. Response: Revised as requested. 8. Prior to Final Plat approval, a determination if additional R.O.W. dedication along IH-35 NBFR will be required. Response: This has already been checked and verified with TxDOT. The most recent IH-35 schematics do not call for ROW dedication in this area, and no appraiser or abstractor has contacted the property owner. It does not appear at this time that additional ROW along IH-35 will be required.. 9. Water Master Plan calls for a 12” Water Main to be placed along IH-35 NBFR. a. Show installation of 12” water main along IH-35 NBFR frontage within 15’ water easement. Response: Revised as requested. b. Existing water main to east Lois is 12”. Provide 12” water main along Lois Rd frontage in 15’ water easement. Developer shall be refunded the oversize cost of water main from a 8” to 12” diameter. Response: Revised as requested. 10. Fire lines on site to be private. Provide fire double check backflow preventer assembly and vault behind water easement and all on-site fire lines and appurtenances private. Response: Revised as requested. Please note that, per email communication with city staff, the internal fire loop has been removed in lieu of the 12” waterline along the exterior boundary. This is still sufficient to meet all of the Fire Department requirements. Page 59 Tuesday, July 23, 2019 Page | 4 11. Hydrants off public main allowed, considered, max. length hydrant lead off public main is 50 L.F., 15’ WE required. Response: Revised as requested. All fire hydrant leads are less than 50 feet. 12. Provide water meter within easement. Water service behind meter to be private. Response: Revised as requested. 13. If more than 1 water meter, separate taps required for each domestic and irrigation service/meters. Response: Revised as requested. Information regarding Irrigation meter will be provided later. 14. Preliminary drainage & utility plans will be required. Response: Please refer to C4.0 Site Plan and C5.0 Drainage plan. 15. Provide PUE along frontage in addition to WE. Response: Revised as requested. 16. City Code requires sidewalks along frontage; 6’ wide along Lois & 8’ wide along IH-35 NBFR. Walk to be on private property along IH-35 NBFR frontage within a pedestrian access easement. Response: Revised as requested. Proposed sidewalks are 6’ and 8’ respectively. 17. City Code requires detention. Provide drainage comps and how drainage being addressed. Response: Revised as requested. Proposed detention pond will detain to residential rates. 18. TXDOT will need to approve access location prior to filing of plat and approval of construct drive. Response: Duly Noted. We anticipate submitting this driveway location to TxDOT as soon as the preliminary plat is approved. 19. TXDOT permits will be required for any access or construction activity in TXDOT right-of-way. Response: Duly Noted. 20. Civil Construction plans will be required prior to Final Plat approval. Response: Duly Noted. 21. Public infrastructure is required to be constructed and accepted or Subdivider’s Agreement executed prior to filing of Final Plat. Response: Duly Noted. 22. Roadway Impact Fees shall be assessed at time of final plat approval. Response: Duly Noted. 23. Verify Landscape 40% if 20% in front yard will be available. Response: Duly Noted. See table on C4.0 Site Plan. 24. Oil/Water separators may be required. Response: Duly Noted. 25. FYI – Public has suggested electric vehicle charging stations. Response: Duly Noted. Page 60 Tuesday, July 23, 2019 Page | 5 We have attached a revised copy of the preliminary plan, for your review. Sincerely, Chris Frerich, PE Sr. Civil Engineer EiKON Consulting Group P (940) 458.7503 C (806) 368.1244 cfrerich@eikoncg.com www.eikoncg.com Page 61 IH - 3 5 N B F R REUB E N B E B E E S U R V E Y A-29 PAAGE , L T D . DOC. # 2 0 1 5 - 1 4 3 3 9 3 CALLE D 3 9 . 8 0 A C R E S R.P.R . D . C . T . PAAGE , L T D . DOC. # 2 0 1 5 - 1 4 3 3 9 3 CALLE D 3 9 . 8 0 A C R E S R.P.R . D . C . T . P.O.B. LOIS ROAD 40' ROW DEDICATION ±0.29 Ac. Lot 1 3.82 Ac. 10 11 DI E S E L DE F T A N K 8 5 5 5 OUTSIDE SEATING M PROPOSED B U I L D I N G 9,251 S.F. FFE=715.25 1,600 S F BUILDI N G FFE=71 1 . 1 5 8 PROPOSED B U I L D I N G 1,933 S.F. FFE=714.15 T DI E S E L DI E S E L GA S OU T S I D E SE A T I N G 15 R20' R20' R25' R44' R2' R2' R2' R2' R40' R2' R2' R30' R2' R30' R2' R2' R10' R100' R30' R30' R30'R30' R30'R30'R30' R36'R24'R36'R24' R30' R24'R36' R15' R9' R30'R30'R30' R24' R36'R24' R36' 65.03' 14 . 2 ' 14 . 2 3 ' 25 . 7 5 ' 18.04' 73 ' 18' 91 ' 22 2 ' 30' 8' 181' 15 9 . 8 2 ' 26' R14' 25' 36' 8.44' 21.46' 60 . 6 8 ' 24 ' FI R E L A N E 28.5' 24' FIRE LANE 24' FIRE LANE 22.11' 53' 3 2 ' R100' R26' R5' 28 ' R50' 8. 5 ' 17.97' 20' 9' 10 7 . 5 8 ' 73' 29 . 1 7 ' 2' 21 ' 1 0 ' 2 2 ' 2 2 ' 2 2 ' 5 ' 14.63 ' 3 1 . 8 9 ' 12.58' 12.48' 9' 20' 20' 20 ' 9' INSTALL TYPICAL DEEP BOLLARDS R50' R26' R50' R40' 16.5' CANOPY CANOPY CANOPY INSTALL HANDICAP PARKING SIGN EXISTING 21" SEWER EXISTING 6" WATER EXISTING OVERHEAD ELECTRIC EXISTING FIBER OPTIC PROPOSED 12" WATER PROPOSED 8" SEWER SERVICE PROPOSED UNDERGROUND ELECTRIC 15.18' 17.51' 9.85' 12.19' X SHT X SHT ELECTRIC TRANSFORMER ELECTRIC METER EXISTING TELEPHONE LINE R100' 5 ' FDC 65.58' 32.84' PROPOSED DETENTION POND R10' 14.18' 7. 4 2 ' 9' 26.13' R2' 43 . 3 8 ' R10' R2' 50 . 6 5 ' 96.05' 124' 12.58' 37 . 3 3 ' 8' 5' 9' 9' R2'R5' R2' R2' 55 ' 19 . 4 7 ' 58 . 0 3 ' 28 . 9 ' R39' R31' R6' R14' R26'R34' R26' R34' R50' R42' R104' R96' 100' R22'R30' R38'R30' R30' R22'EXISTING P.U.E. PROP 15' P.U.E. PROP 15' P.U.E. 15' SETBACK TBM #1 - RR SPIKE N: 7192138.34 E: 2372947.73 EL: 721.22 RM RMS CPF 7/29/2019 5:25:11 PM Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 1 9 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECT(S) & ENGINEER(S) NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date TH E S P O R T S M A N 2 G A S S T A T I O N AN D C O N V E N I E N C E S T O R E 20 4 0 N S T E M M O N S S T SA N G E R , T E X A S 7 6 2 6 6 19046 DESIGN PHASE Issued Date:<Blank> IN P R O G R E S S THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY OF CHRISTOPHER P. FRERICH P.E. 119266 IT IS NOT TO BE USED FOR CONSTRUCTION , BIDDING, OR PERMIT PURPOSES. 07-30-2019 EXISTING GAS LINE EXISTING OVERHEAD ELECTRIC LINE BUILDING SETBACK FIRE LANE STRIPING PROPOSED WATER LINE EXISTING UNDERGROUND TELEPHONE LINE EXISTING CONCRETE PAVEMENT EXISTING UNDERGROUND ELECTRIC LINE M PROPOSED MANHOLE EXISTING POWER POLE PROPOSED CONCRETE PAVEMENT PROPOSED SIDEWALK EXISTING WATER LINE ADJACENT PROPERTY LINE EASEMENT PROPERTY LINE EXISTING ASPHALT PAVEMENT PROPOSED SANITARY SEWER LINE EXISTING TREE TO REMAIN EXISTING SANITARY SEWER LINE EXISTING UNDERGROUND CABLE LINE M PROPOSED FIRE HYDRANT PROPOSED GATE VALVE PROPOSED WATER METER EXISTING FIRE HYDRANT EXISTING GATE VALVE EXISTING WATER METER EXISTING MANHOLE EXISTING STORM SEWER LINE PROPOSED STORM SEWER LINE LEGEND - SITE PLAN !!!CAUTION EXISTING UTILITIES !!! EXISTING UTILITIES AND UNDERGROUND FACILITIES INDICATED ON THESE PLANS HAVE BEEN LOCATED FROM REFERENCE INFORMATION. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY BOTH HORIZONTALLY AND VERTICALLY THE LOCATION OF ALL EXISTING UTILITIES AND UNDERGROUND FACILITIES PRIOR TO CONSTRUCTION, TO TAKE THE NECESSARY PRECAUTIONS IN ORDER TO PROTECT ALL FACILITIES ENCOUNTERED. THE CONTRACTOR SHALL PRESERVE AND PROTECT ALL EXISTING UTILITIES FROM DAMAGE DURING CONSTRUCTION. !!!CAUTION!!! 48 HOURS BEFORE YOU DIG CALL TEXAS 811 SCALE:1"=30' SITE PLAN1 C4.0 Feet 0 30 60 C4.0 SITE PLAN SCALE:NOT TO SCALE VICINITY MAP2 C0.1 PROJECT LOCATION LOIS RD. BELZ RD. W CHAPMAN RD. SANGER I3 5 SITE NOTES 1.ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY/COUNTY REGULATIONS AND CODES AND O.S.H.A. STANDARDS. 2.CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACT LOCATIONS AND DIMENSIONS OF VESTIBULES, SIDEWALKS, EXIT PORCHES, PRECISE BUILDING DIMENSIONS AND EXACT BUILDING UTILITY ENTRANCE LOCATIONS. 3.ALL DIMENSIONS AND RADII ARE TO THE BACK OF CURB OR EDGE OF PAVEMENT, UNLESS OTHERWISE NOTED. 4.CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, INCLUDING BUT NOT LIMITED TO, ALL UTILITIES, STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED. ALL WORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALL COST SHALL BE INCLUDED IN BASE BID. 5.CONTRACTOR SHALL COORDINATE UTILITY POLE RELOCATION WITH THE UTILITY COMPANY. 6.CONCRETE AND FLEXBASE SECTION DESIGNS WILL SUPPORT TYPICAL FIRE APPARATUS LOADS. 7.SEE SHEETS C7.0 FOR PAVEMENT MATERIAL INFORMATION. CONSTRUCTION NOTES 1.BUILDING SILL ELEVATIONS AND SEWER INVERTS ARE APPROXIMATE AND SHOULD BE CONFIRMED BY THE CONTRACTOR PRIOR TO THE COMMENCEMENT OF WORK. 2.THE MINIMUM SLOPE FOR SANITARY SEWER LATERALS: SHALL BE 0.010 FT/FT (6" LATERALS AT MINIMUM 1%, 4" LATERALS AT MINIMUM 2%). 3.PROGRESSION OF WORK: IN GENERAL WORK SHALL PROCEED FROM THE DOWNSTREAM END OF A SEWER LINE SEGMENT TO THE UPSTREAM END OF THE SEGMENT. 4.THE MAXIMUM LENGTH OF OPEN TRENCH SHALL BE LIMITED TO NO MORE THAN THREE PIPE LENGTHS IN A SEWER SEGMENT. 5.THE MINIMUM TRENCH WIDTH SHOULD BE NO LESS THAN 24 INCHES OR ONE FOOT GREATER THAN OUTSIDE DIAMETER OF THE PIPE, WHICHEVER IS GREATER. 6.THE MINIMUM DEPTH OF COVER ABOVE THE TOP OF PIPE FOR WATER LINE INSTALLATIONS SHALL BE 4 FEET. 7.WATER MAINS AND SERVICES: LOCATIONS SHOWN ARE APPROXIMATE AND ARE INDICATED FOR GENERAL REFERENCE ONLY UNLESS OTHERWISE NOTED. 8.ALL EXISTING UNDERGROUND FEATURES SUCH AS SEPTIC TANKS, LEACH FIELDS, SANITARY SEWERS, ETC. ARE APPROXIMATE ONLY AND ARE INDICATED FOR GENERAL REFERENCE AND DESIGN UNLESS OTHERWISE NOTED. 9.WORK IN PRIVATE PROPERTY: THE CONTRACTOR SHALL OBTAIN WRITTEN AUTHORIZATION FROM THE OWNER PRIOR TO BEGINNING WORK IN ANY PRIVATELY OWNED AREAS WHICH WILL REQUIRE EASEMENTS FOR CONSTRUCTION. SITE PLAN INFORMATION Category Required by Zoning Oridnance for B-2 "Business District Provided Lot Area None 166,335 S.F. Lot Width None 430.52 Ft. Lot Depth None 386.28 Ft. Building Coverage 50% Max 83,167 S.F. 6.7% 11,184 S.F. Front Setback 20 Ft.135.10 Ft. Side Setback 15 Ft.59.80 Ft. Side-Street Setback 25 Ft.59.80 Ft. Rear Setback 20 Ft.24.31 Ft. Impervious Area 137,639 SF Landscape Area 20% 33,267 S.F. 20.5%, 34,056 S.F. Front Yard Landscaping 40% of Landscape Area 13,307 S.F. 54.9% 18,685 S.F. Parking Spaces 1 per 200 S.F. of Gross Building Square footage 56 Total Spaces 48 Standard Spaces 4 Handicap Spaces 15 Truck Spaces 67 Total Spaces Page 62 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger ENGINEERING Memorandum To: Muzaib Riaz From: Tracy A. LaPiene, P.E., City Engineer Date: 07/30/19 Re: The Sportsman 2 Preliminary Plat Engineering Review The resubmittal of Preliminary Plat of 4.084 acres of Lot 1, Block A, Sportsman II prepared by Eikon was received via email on 7/23/19. The City of Sanger Engineering Department is recommending the approval of the Preliminary Plat with the understanding that the following comments may need to be addressed prior to recommendation for final plat approval: Please address the following with Final Plat and civil construction drawing submittals if not earlier.  New Property line/ROW monumentation shall meet City and/or TXDOT requirements (concrete mons. w/disk may be req’d).  Show adjacent utility easements filing info  Prior to Final Plat approval, additional R.O.W. dedication along IH-35 NBFR may be required. TXDOT 30% plans expected late 2019.  Show installation of 12” water main along IH-35 NBFR frontage within 15’ exclusive water easement (east of PUE)  Provide 12” water main along Lois Rd frontage in 15’ exclusive water easement.  Fire lines on site to be private. Provide fire double check backflow preventer assembly and vault behind water easement and all on-site fire lines and appurtenances private. o Fire vault to be located outside of water easement.  Hydrants off public main allowed, considered public, max. length hydrant lead off public main is 100 l.f., 15’ WE required. Increased to 100’ as not specified in Code  City Code requires sidewalks along frontage; 6’ wide along Lois & 8’ wide along IH35 NBFR. Walk to be on private property along IH-35 NBFR frontage within a pedestrian access easement.  Additional language regarding detention will be needed on Final Plat.  Detention, downstream assessment and drainage shall be evaluated with final plat and grading.  Detention shows 100 yr flowrates yet drainage flows shown calculate to 25 yr intensities. Detention to be to 100 yr design flood.  Grading was not shown. Fire lane will need to meet grades per code.  No retaining walls allowed in dedicated WLE without City approval. The comments provided are not exhaustive. Additional comments may be provided with any Preliminary Plat resubmittal, Final Plat and civil construction plan submittals and reviews. The proposed plans must meet all City of Sanger regulations irrespective of the review comments provided. Page 63 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 9. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Discuss Tax Rate Discuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rate and Approve Resolution 08­13­19 ­ Establishing Date, Time and Place for Public Hearings on Budget and Tax Rate. AGENDA TYPE: Regular ACTION REQUESTED:  Resolution  BACKGROUND: A public hearing on the City's annual budget and on the tax rate for the 2019­2020 year is required.  This resolution sets the dates and times for the public hearings and a record vote must be taken. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Approval. ATTACHMENTS: Description Upload Date Type Resolution #08­13­19 7/30/2019 Cover Memo Page 64 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 9.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Discuss Tax RateDiscuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rate and ApproveResolution 08­13­19 ­ Establishing Date, Time and Place for Public Hearings on Budget and Tax Rate.AGENDA TYPE: RegularACTION REQUESTED:  Resolution BACKGROUND:A public hearing on the City's annual budget and on the tax rate for the 2019­2020 year is required.  This resolutionsets the dates and times for the public hearings and a record vote must be taken.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Approval.ATTACHMENTS: Description Upload Date Type Resolution #08­13­19 7/30/2019 Cover Memo Staff Memo 7/30/2019 Cover Memo Budget Calendar 7/30/2019 Cover Memo Page 65 RESOLUTION #08-13-19 A RESOLUTION OF THE CITY OF SANGER TEXAS, ESTABLISHING THE DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED FY 2019-20 BUDGET AND TAX RATE; DIRECTING THE CITY SECRETARY TO PUBLISH SAID HEARING AS REQUIRED BY LAW; DETERMINING THAT THE MEETING AT WHICH THE RESOLUTION WAS APPROVED COMPLIED WITH THE OPEN MEETINGS ACT AND DECLARING AN EFFECTIVE DATE. WHEREAS, a public hearing on the proposed budget and tax rate prior to its adoption is required by Section 102.065 of the Texas Local Government Code and Section 9.04 of the City of Sanger Charter; and WHEREAS, any taxpayer of the City of Sanger may attend and participate in all such hearings; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS THAT: Section 1. That the findings set forth are hereby approved and adopted. Section 2. That a Public Hearing on the Proposed Budget for FY 2019-20 and Tax Rate is hereby set to be held on Monday, August 19th, 2019 at 7:00 P.M. in the City Council Chambers located at 502 Elm Street, Sanger, Texas 76266. That a Second Public Hearing for the Tax Rate will be held on Tuesday, September 3rd, 2019 at 7:00 PM in the City Council Chambers. Section 3. That the City Secretary is directed to post and publish notice of the public hearing on the budget as required by law. Section 4. That the meeting at which this resolution was passed, was in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 5. That this Resolution shall become effective after its passage. Page 66 DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _____________________________ Thomas E. Muir, Mayor ATTEST: _____________________________ Cheryl Price, City Secretary APPROVED AS TO FORM: _________________________ City Attorney Page 67 MEMORANDUM To: Alina Ciocan, City Manager From: Clayton Gray, Finance Director Date: July 30, 2019 Re: 2019-20 Property Tax Rate On Tuesday, July 23rd, we received the Certified Totals from the Denton Central Appraisal District. On Thursday, July 25th, we received the Effective and Rollback Rate Calculations from the Denton County Tax Assessor/Collector.  The Effective Tax Rate is the tax rate that generates the same revenues as last year’s revenue for properties taxed in both years. The City’s 2019 Effective Tax Rate is $0.668208/$100.  The Rollback Tax Rate is the highest tax rate an entity can set before voters can petition for an election on the tax rate. The City’s 2019 Rollback Tax Rate is $0.694312/$100. The City’s tax rate for 2018 was $0.679100/$100, which is below the rollback tax rate for 2019. Keeping the tax rate the same for 2019 would provide $311,679 (7.1%) more property tax revenues than last year’s budget. Of that amount, $212,104 is tax revenue from new property added to the tax roll this year. Description 2018-2019 Actual 2019-2020 Proposed Property Tax Rate $0.679100 / $100 $0.679100 / $100 Effective Tax Rate $0.639033 / $100 $0.668208 / $100 Effective Maintenance & Operations Rate $0.571004 / $100 $0.561842 / $100 Rollback Tax Rate $0.680797 / $100 $0.694312 / $100 Debt Rate $0.108096 / $100 $0.087523 / $100 PROPERTY TAX RATE COMPARISON Page 68 THE CITY OF SANGER, TEXAS BUDGET CALENDAR FY 2019-2020 Date Item Tuesday, March 26, 2019 - Thursday, March 28, 2019 City Manager and Finance Director meet individually with Directors for mid-year budget review Monday, April 1, 2019 Announce Budget Schedule at Staff Meeting Thursday, April 25, 2019 City Manager, Finance Director and all Directors meet to review individual departmental requested budgets Friday, April 26, 2019 - Wednesday, June 5, 2019 Finance Director Prepares Preliminary Budget Thursday, June 6, 2019 Finance Director and City Manager meet to discuss preliminary budget Thursday, June 6, 2019 Submit Preliminary Budget to City Manager for Review Thursday, June 6, 2019 - Friday, June 21, 2019 City Manager Review of Budget Tuesday, June 25, 2019 Preliminary Budget Completed Monday, July 1, 2019 City Council Budget Workshop Monday, July 15, 2019 City Council Budget Workshop Thursday, July 25, 2019 Chief Appraiser Certifies Tax Roll Monday, August 5, 2019 City Council Meeting to Discuss Tax Rate (If Proposed Tax Rate Will Raise More Revenue than the Proceeding Year, Take Record Vote and Schedule Public Hearing) Proposed budget submitted to City Council Budget Filed with the City Secretary and Posted on the City's Website Thursday, August 8, 2019 Publish Notice of Public Hearing on Budget Publish Notice of Public Hearings on Proposed Property Tax Rate Monday, August 19, 2019 Public Hearing on Budget First Public Hearing on Propsed Tax Rate (if Necessary) Monday, September 2, 2019 Second Public Hearing on Proposed Tax Rate (if Necessary) Monday, September 16, 2019 City Council Vote on Adoption of Budget City Council Vote on Adoption of Tax Rate City Council Vote on Adoption of Tax Rolls MARCH APRIL MAY S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 JUNE JULY AUGUST SEPTEMBER S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 29 30 30 Page 69 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 10. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Tracy LaPiene ITEM/CAPTION: WWTP Change Order #7 ­ Felix Construction Consider, Discuss and Possibly Act on Approving Change Order #7 in the Amount of $131,003.17 Between the City of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager to Execute Said Change Order.  AGENDA TYPE: Regular ACTION REQUESTED:  Change Order  BACKGROUND: Modification to the provision of the contract for the Waste Water Treatment Plant Rehabilitation and Improvements construction has been made as construction moves forward. The City staff recommends a number of changes to provide longevity and operational performance. Staff requests: to replace the Scum Tank Pump; to re­coat the interior of Plant 3; time and material cost for patch repairing the steel wall and replacing pipe supports in Plant 4. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. ATTACHMENTS: Page 70 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 10.AGENDA MEETING DATE: August 5, 2019TO: Alina Ciocan, City ManagerFROM: Tracy LaPieneITEM/CAPTION:WWTP Change Order #7 ­ Felix ConstructionConsider, Discuss and Possibly Act on Approving Change Order #7 in the Amount of $131,003.17 Between the Cityof Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitationand Improvements; And Authorize the City Manager to Execute Said Change Order. AGENDA TYPE: RegularACTION REQUESTED:  Change Order BACKGROUND:Modification to the provision of the contract for the Waste Water Treatment Plant Rehabilitation and Improvementsconstruction has been made as construction moves forward. The City staff recommends a number of changes toprovide longevity and operational performance. Staff requests: to replace the Scum Tank Pump; to re­coat the interiorof Plant 3; time and material cost for patch repairing the steel wall and replacing pipe supports in Plant 4.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval. ATTACHMENTS: Description Upload Date Type Sanger WWTP Rehab CO­7­ Alan Plummer 8/2/2019 Cover Memo Page 71 F:\projects\1416\002-01\Construction Admin\Contract Modifications\Change Orders\CO-7\CO_7_LaPiene_Ltr.doc 1416-002-01 August 1, 2019 Mr. Tracy LaPiene, P.E. City Engineer City of Sanger 502 Elm Street Sanger, Texas 76266 Re: City of Sanger Wastewater Treatment Plant Rehabilitation and Improvements Change Order No. 7 Dear Mr. LaPiene: Enclosed are three copies of Change Order No. 7 for the above-referenced project. Three contract modifications (PCM No. 15, and CMR No. 29 and 31) are included in this change order. The total amount of the change order is $131,003.17. Also, 35 additional days were requested to be added to the contract time. The date for final completion is now October 22, 2019. Please call me if you have any questions. Sincerely, ALAN PLUMMER ASSOCIATES, INC. Jeffrey E. Caffey, P.E. TX P.E. 81896 JEC/jbh Enclosure cc: File Page 72 F:\projects\1416\002-01\Construction Admin\Contract Modifications\Change Orders\CO-7\Sanger_ChangeOrderNo_7.doc CITY OF SANGER, TEXAS SANGER WASTEWATER TREATMENT PLANT REHABILITATION AND IMPROVEMENTS CHANGE ORDER NO. 7 I. INTENT OF CHANGE Pursuant to the provision of Article 11 of the General Conditions of the Contract, the intent of this Change Order is to modify the provisions of the Contract entered into by the City of Sanger, Texas and Felix Construction Company for construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements. II. DESCRIPTION OF CHANGE ORDER a. Per PCM No. 15, replace the scum tank sump pump with a grinder pump, upgrade the wiring and provide a control package. b. Per CMR No. 29, recoat the interior of Plant 3. c. Per CMR No. 31, time and material cost for patch repairing the steel wall and replacing pipe supports in Plant 4. III. EFFECT OF CHANGE Extended Additional Item Description Unit Cost Days a. PCM-15: Scum Tank Pump Replacement Lump Sum $ 12,555.67 1 b. CMR-29: Plant 3 Coating – Interior of Tank Lump Sum $ 100,025.20 20 c. CMR-31: Plant 4 Repairs Lump Sum $ 18,422.30 14 Subtotal $ 131,003.17 35 IV. AGREEMENT This contract is modified as follows: a. Amount Original Contract $ 10,992,845.00 Previous Change Orders $ 125,121.48 This Change Order $ 131,003.17 Revised Contract Amount $ 11,248,969.65 b. Time Original Contract Date for Substantial Completion April 28, 2019 Previous Change Order 112 days This Change Order 35 days Revised Contract Date for Substantial Completion September 22, 2019 Original Contract Date for Final Completion May 28, 2019 Previous Change Order 112 days This Change Order 35 days Revised Contract Date for Final Completion October 22, 2019 Page 73 F:\projects\1416\002-01\Construction Admin\Contract Modifications\Change Orders\CO-7\Sanger_ChangeOrderNo_7.doc CONTRACTOR’S OFFER FOR PROPOSED CHANGE FELIX CONSTRUCTION COMPANY By: Date: Ryan Koontz Project Manager ENGINEER’S RECOMMENDATION OF ACCEPTANCE PLUMMER ASSOCIATES, INC. By: Date: Jeffrey E. Caffey, P.E. Project Manager CONCURRENCE WITH ENGINEER’S RECOMMENDATION CITY OF SANGER By: Date: Tracy LaPiene, P.E. City Engineer APPROVAL BY OWNER CITY OF SANGER By: Date: Alina Ciocan City Manager Page 74 F:\projects\1416\002-01\Construction Admin\Contract Modifications\PCM's\PCM-15 Scum Tank Pump Replacement\PCM- 15_RecommendationLetter.docx 1416-002-01 July 31, 2019 Mr. Tracy A. LaPiene, P.E. City Engineer City of Sanger 502 Elm Street Sanger, Texas 76226 Re: City of Sanger Sanger Wastewater Treatment Plant Rehabilitation and Improvements Proposed Contract Modification No. 15 (PCM-15): Scum Tank Pump Replacement Dear Mr. LaPiene: This is a letter of recommendation for approval of PCM-15 for the above-referenced project. PCM-15 addresses the replacement of the scum tank sump pump. The Contractor will remove the scum tank sump pump and replace it with a grinder pump and controls. A new control panel from the pump supplier, a diaphragm pressure switch, a new breaker for the existing control panel, and new wiring through the existing conduit shall be provided with the grinder pump. A 2 HP Barnes pump shall be used to replace the scum tank sump pump. The Contractor’s proposal for this work includes a cost of $12,555.67 with 1 additional day. I recommend that this PCM be approved. If you should have any questions regarding this proposed change, please contact me. Sincerely, ALAN PLUMMER ASSOCIATES, INC. Jeffrey E. Caffey, P.E. TX P.E. 81896 JEC/pam Enclosures cc: Page 75 Page 1 of 1 REV 09/2009 f:\projects\1416\002-01\construction admin\contract modifications\pcm's\pcm-15 scum tank pump replacement\pcm-15 - scum tank pump replacement.docx Form PCM PROPOSED CONTRACT MODIFICATION PCM-15: SCUM TANK PUMP REPLACEMENT Provide a cost proposal for replacing the scum tank sump pump with a grinder pump and controls. The grinder pump package shall include a control panel by the pump supplier, a diaphragm pressure switch, a new breaker in the existing panel LP:100 and new wiring through the existing conduit. The following information is attached: 1) Wiring diagram for the electrical power feed. 2) Information on Hydromatic diaphragm pressure switch 3) Information on Barnes 3 HP Series XGV pump and Simplex control panel. Page 76 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ PSI Quote 1 LS 9,374.00$ 9,374.00$ Project Manager - -$ -$ -$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal 9,374.00$ Foreman 4.0 48.75$ 195.00$ Markup Factor @ 15%1,406.10$ Craftsman 4.0 34.50$ 138.00$ MATERIAL TOTAL 10,780.10$ Apprentice / Laborer - -$ -$ E. Subcontractors Labor Subtotal 333.00$ Discipline Quant Cost Total Markup Factor @ 15%49.95$ Walker 1 LS 1,230.64$ 1,230.64$ LABOR TOTAL 382.95$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 1,230.64$ Pick-up - -$ -$ Markup Factor @ 5%61.53$ Pick-up w/ Tools - -$ -$ SUBCONTRACTOR TOTAL 1,292.17$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe - -$ -$ Item Quant Cost Total Boom Truck - -$ -$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift - -$ -$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal -$ Markup Factor @ 15%-$ FELIX EQUIPMENT TOTAL -$ Subtotal: A+B+C+D+E+F+G+H 12,455.22$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%100.45$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 12,555.67$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 12,555.67$ Estimated Duration of Work (Working Days)+1 Ryan Koontz / Project Manager DATE : July 12, 2019 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Per PCM-15 - Reomve and Replace the scum tank pump with a grinder pump and controls. > Per Engineer request we have submitted on a 2 HP Barnes pump rather than the 3 HP listed in the PCM. Both pumps will work and they are the same price. City of Sanger Neal Welch 502 Elm Street Sanger, Texas 76266 (940) 458-7930 NWelch@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 77 P S Pump Solutions THIS TRANSMITTAL CONSISTS OF _1_ PAGE(S) INCLUDING THIS PAGE. TO: Ryan Koontz – Felix Construction FROM: Marc Cashion DATE: 7/8/19 RE: “Sanger Grinder PS” Pump Solutions Inc., is pleased to offer the following equipment for the subject project: Scum Tank Sump Pump One (1) Barnes Pump, 3 HP, 208-230 volt, 1 Phase, Electric Submersible Motors With 30’ Power Cable, and 316 SS Lifting Chain One (1) NEMA 4X FG Simplex Control Panel Complete with All Required Equipment Two (2) Float Switches with 40’ Power Cord (Backup) One (1) Blue Ribbon Birdcage Level Transducer (Primary) One (1) 316 SS Cable Holders One (1) Startup by PSI NOTES: *To be NPT connected. Brackets and base elbows are not provided. *Pump has a vertical discharge *Startup not included TOTAL NET PRICE FOR THE EQUIPMENT LISTED ABOVE …………………… $9,374.00 inc Freight Estimated Delivery PUMP & PANEL: 4-6 Weeks ARAD 1.No piping, valves, fittings, or any other equipment specifically listed above will be included. 2.The price quoted is F.O.B. Jobsite 3.Federal taxes, state taxes, or local taxes are NOT included. 4.Terms are Net 30 Days, Standard Terms and Conditions Apply. 5.Quote Validity: 90 Days 6.Addendums Seen_0 Thank you for your consideration of the proposed equipment. Sincerely, Marc Cashion Marc Cashion Pump Solutions, Inc (817) 403-6638 Cell 1127 South Airport Circle Euless, TX 76040 Phone 817-684-0900 Fax 817-684-0905 Page 78 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #004 Date:6/26/2019 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:1 Felix Construction Inc Contact: Ryan Koontz 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Work Description Price includes breaker and wire for new pump, Unistrut to support new control cabinet and wiring of the pressure switch. Does not include Concrete pad (if needed) for control cabinet, pump, or pressure switch. Does not include any wiring to SCADA system or monitoring of operation or tank level. Itemized Breakdown Description Qty Total Mat.Total Hrs. 1" CONN THRD HUB INSUL - RMC - ALUM 1 5.74 0.24 1" 2-PC STRUT CLAMP - RMC - ALUM 2 3.68 0.09 1" CONDUIT - RMC - ALUM PVC CTD 10 88.76 1.13 #12 XHHW-2 100 17.57 1.05 # 8 XHHW BLACK 250 110.84 4.13 3/8-16 TWIRL NUT PLTD FOR ALL 1 5/8" WIDE STRUT 30 110.02 3.00 FLAT SQ WASHER W/ 3/8" HOLE PLTD 30 98.14 1.20 4H FLAT CRNR PLATE 5 3/8x 3 1/2" GRN 8 163.19 0.32 4H FLAT CRNR GUSSET PLATE 5 3/8x 3 1/2" GRN 8 265.07 0.32 1 5/8x 1 5/8x xxG CHANNEL - S/S 30 267.00 2.40 3/8-16x 1 1/4 BOLT HEX HEAD - S/S 30 9.74 1.34 3/8-16 HEX NUT - S/S 30 3.49 1.31 3/8x 1 1/4 FENDER WASHER - S/S 30 4.14 0.33 40A 2P BREAKER BOLT-ON 1 83.25 0.96 Totals 560 1,230.64 17.81 Summary MATERIAL General Materials 1,230.64 ORIGINAL Page 79 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #004 Date:6/26/2019 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:2 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Summary (Cont'd) Material Subtotal 1,230.64 Total Material 1,230.64 LABOR / JOB EXP ELECTRICIAN (26.72 Hrs @ $45.00) 1,202.40 PROJECT MANAGER (26.72 @ 0.05 @ $74.25 + 0.000 % + 0.000 % + 0.000 %) 99.20 SUPERINTENDENT (26.72 @ 0.10 @ $74.25 + 0.000 % + 0.000 % + 0.000 %) 198.40 SAFETY (26.72 @ 0.02 @ $43.20 + 0.000 % + 0.000 % + 0.000 %) 23.09 QA/QC (26.72 @ 0.04 @ $54.00 + 0.000 % + 0.000 % + 0.000 %) 57.72 NON-INSTALLATION PROJECT SUPPORT (26.72 @ 0.03 @ $28.85 + 0.000 % + 0.000 % + 0.000 %) 23.13 SMALL TOOLS / CONSUMABLES (26.72 @ 0.00 @ $0.03 + 0.000 % + 0.000 % + 0.000 %) 0.80 Subtotal 2,835.38 OVERHEAD & MARKUP Overhead (@ 10.000 %) 283.54 Markup (@ 10.000 %) 311.89 Subtotal 3,430.81 Final Amount $3,430.81 CONTRACTOR CERTIFICATION Name: Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE CCN #004 Final Amount:$3,430.81 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. General Terms & Conditions ·We reserve the right to correct this quote for errors and omissions. ORIGINAL Page 80 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #004 Date:6/26/2019 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:3 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 ·This quote covers direct costs only and we reserve the right to claim for impact and consequential costs. ·This price is good for acceptance within 20 days from the date of receipt. ·We will supply and install all materials, labor, and equipment as instructed on 6/26/2019. ·We will proceed with the scope of work upon written acceptance of this proposal. ·Any warranty obligations of Walker Industrial, LLC, pursuant to this subcontract shall extend only to labor and materials provided by Walker or specified by Walker as meeting subcontract quality and performance requirements. Walker’s warranty obligations shall not extend to Owner, Designer (other than Walker Industrial, LLC.), or Contractor specified specialty products such as specialty lighting fixtures, LED systems and related software, controllers, etc., against manufacturing defects or for additional labor beyond initial installation required to replace such defective products. In the case of Owner, Designer or Contractor specified specialty products purchased by Walker pursuant to this subcontract; Walker’s warranty obligations shall be limited to a pass through of the manufacturer or distributor product warranty. WALKER MAKES NO REPRESENTATIONS, WARRANTIES OR CONDITIONS OTHER THAN THOSE EXPRESSLY SET FORTH HEREIN. ANY IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. ·This proposal is based upon the assumption that the labor and materials anticipated herein will be reasonably available and not subject to unanticipated market fluctuations. Walker's price and schedule are subject to equitable adjustments for delays caused by Client's failure to provide any required approval or suitable Project access or by occurrences or circumstances beyond Walker's reasonable control, such as fires, floods, earthquakes, strikes, riots, war, terrorism, threat of terrorism, acts of God, acts or regulations of a governmental agency, emergency, security measure or other circumstances, including, without limitation, unusual weather conditions and unanticipated shortage of labor and/or materials. ·In the event of any changes in the scope of services to be performed by Walker, as directed by Client, Walker shall prepare and submit a change order defining the change in scope, and setting forth the change, if any, in the schedule and cost. Upon written approval of the change order, Walker shall proceed with the work and compensation will be adjusted in accordance with the approved change order. ·Except as otherwise specified in the Proposal, Client will pay each invoice within 30 days of its date. Interest will be charged on unpaid balances beginning 30 days from the invoice date at the lesser of 1.5% per month or the maximum rate permissible under law. Upon 10 business days’ notice, Walker may suspend Services without liability until all past due amounts, including accrued interest, have been paid in full. If Walker takes legal action to enforce payment and prevails, Client shall reimburse Walker for all collection and legal costs. Client shall pay Walker for Services rendered regardless of whether Services are intended in whole or in part to benefit a third party. ·Notwithstanding anything to the contrary contained in the Agreement, the parties agree to waive all claims against each other for any incidental, special, indirect, punitive, exemplary or consequential damages that may arise out of or relate to this Agreement. ·The proposal and any subsequent contract shall be governed by the substantive laws of the jurisdiction in which the Project is located (the “Jurisdiction”). The Jurisdiction’s courts have exclusive jurisdiction and venue over all disputes arising out of the Contract, and the Jurisdiction is deemed to be the place of performance for all obligations under the Contract. The Parties waive any objection to the Jurisdiction’s courts on grounds of inconvenient forum or otherwise. ·Client must provide all reasonable assistance required by Walker in connection with the services, including, without limitation, all information related to the services or subject matter thereof in Client’s possession, custody or control reasonably required by Walker. ORIGINAL Page 81 F:\projects\1416\002-01\Construction Admin\Contract Modifications\CMR's\CMR-29_Plant 3 Coating - Entire\CMR-29_RecommendationLetter.docx 1416-002-01 July 31, 2019 Mr. Tracy A. LaPiene, P.E. City Engineer City of Sanger 502 Elm Street Sanger, Texas 76266 Re: City of Sanger Sanger Wastewater Treatment Plant Rehabilitation and Improvements Contract Modification Request No. 29 (CMR-29): Plant 3 Coating – Interior of Tank Dear Mr. LaPiene: This is a letter of recommendation for approval of CMR-29 for the above-referenced project. CMR-29 involves the work associated with recoating the interior of Plant 3. The work includes removing the existing coating of the tank by abrasive blast, applying a new primer, and a new finish. The work includes the walls, the chamber, the channels, and the clarifier walls only. The Contractor’s proposal for CMR-30 totals a cost of $100,025.20 with 20 additional days requested. I recommend that this item be approved. If you should have any questions regarding this proposed change, please contact me. Sincerely, ALAN PLUMMER ASSOCIATES, INC. Jeffrey E. Caffey, P.E. TX P.E. 81896 JEC/jbh Page 82 AZ - NM - TX MAILING ADDRESS: 1326 West Industrial Drive, Coolidge, AZ 85128 PHONE: 520.374.3990 MAIN PHONE: 480.464.0011 DALLAS OFFICE: 1313 Valwood Pkwy, Ste 320, Carrolton, TX 75006 PHONE: 469.458.0011 EMAIL: info@felixconstruction.com WEB: felixconstruction.com Wednesday, July 17, 2019 Alan Plummer Associates 1320 S. University Drive Suite 300 Fort Worth, Texas 76107 Attn: Jeff Caffey Re: CMR-30 – Plant 3 Coating Repairs – Entire Tank Subject: Additional Cleaning and Recoating Mr. Caffey, Please see below total cost a breakdown for the coating of Plant 3. Total Cost for Plant 3 Re-Coating: $126,935.69 Interior: Remove interior existing coating of tank off by abrasive blast. Apply Tnemec Series 66 @ 4-6 Mils DFT for primer. Apply Tneme-Tar @ 16-20 Mils DFT for finish. Approx 10,500 SQFT. Scraper arms/mechanism not included. Price includes walls, chambers, c channels and clarifier walls only. Total Cost for Plant 3 Interior: $100,025.20 Exterior: Remove exterior existing coating of tank off by abrasive blast. Apply Tnemec Series 90-97 zinc primer @ 2.5-3.5 Mils DFT. Apply intermediate coat of Tnemec 66 @ 4-6 Mils DFT. Apply Finish coat of Tnemec 290 urethane @ 2-3 Mils DFT. Approx 3,632 Sqft. Total Cost for Plant 3 Exterior: $26,910.49 Sincerely, Ryan Koontz Felix Construction Company Sr. Project Manager Xc: FCC Project Files Page 83 F:\projects\1416\002-01\Construction Admin\Contract Modifications\CMR's\CMR-31_Plant 4 Repair Work\CMR-31_RecommendationLetter.docx 1416-002-01 July 31, 2019 Mr. Tracy A. LaPiene, P.E. City Engineer City of Sanger 502 Elm Street Sanger, Texas 76266 Re: City of Sanger Sanger Wastewater Treatment Plant Rehabilitation and Improvements Contract Modification Request No. 31 (CMR-31): Plant 4 Repair Work Dear Mr. LaPiene: This is a letter of recommendation for approval of CMR-31 for the above-referenced project. CMR-31 involves the work associated with the repairs for Plant 4. The Contractor’s proposal for CMR-31 totals a cost of $18,422.30 with 14 additional days requested. I recommend that this item be approved and the additional cost and days be included in a change order. If you should have any questions regarding this proposed change, please contact me. Sincerely, ALAN PLUMMER ASSOCIATES, INC. Jeffrey E. Caffey, P.E. TX P.E. 81896 JEC/jbh Page 84 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ Allied Welding Supply (Metal)1 LS 495.24$ 495.24$ Project Manager - -$ -$ -$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal 495.24$ Foreman 80.0 48.75$ 3,900.00$ Markup Factor @ 15%74.29$ Craftsman 106.5 34.50$ 3,674.25$ MATERIAL TOTAL 569.53$ Apprentice / Laborer 71.5 28.50$ 2,037.75$ E. Subcontractors Labor Subtotal 9,612.00$ Discipline Quant Cost Total Markup Factor @ 15%1,441.80$ Scott's Welding 1 LS 5,460.00$ 5,460.00$ LABOR TOTAL 11,053.80$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 5,460.00$ Pick-up - -$ -$ Markup Factor @ 5%273.00$ Pick-up w/ Tools - -$ -$ SUBCONTRACTOR TOTAL 5,733.00$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe - -$ -$ Item Quant Cost Total Boom Truck 4.0 54.44$ 217.76$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift 11.0 52.82$ 581.02$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal 798.78$ Markup Factor @ 15%119.82$ FELIX EQUIPMENT TOTAL 918.60$ Subtotal: A+B+C+D+E+F+G+H 18,274.92$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%147.38$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 18,422.30$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 18,422.30$ Estimated Duration of Work (Working Days)+14 Ryan Koontz / Project Manager DATE : July 26, 2019 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Time and Material to repair Plant 4 per engineer's recommendation. City of Sanger Neal Welch 502 Elm Street Sanger, Texas 76266 (940) 458-7930 NWelch@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 85 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ Allied Welding Supply (Metal)1 LS 495.24$ 495.24$ Project Manager - -$ -$ -$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal 495.24$ Foreman 80.0 48.75$ 3,900.00$ Markup Factor @ 15%74.29$ Craftsman 106.5 34.50$ 3,674.25$ MATERIAL TOTAL 569.53$ Apprentice / Laborer 71.5 28.50$ 2,037.75$ E. Subcontractors Labor Subtotal 9,612.00$ Discipline Quant Cost Total Markup Factor @ 15%1,441.80$ Scott's Welding 1 LS 5,460.00$ 5,460.00$ LABOR TOTAL 11,053.80$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 5,460.00$ Pick-up - -$ -$ Markup Factor @ 5%273.00$ Pick-up w/ Tools - -$ -$ SUBCONTRACTOR TOTAL 5,733.00$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe - -$ -$ Item Quant Cost Total Boom Truck 4.0 54.44$ 217.76$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift 11.0 52.82$ 581.02$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal 798.78$ Markup Factor @ 15%119.82$ FELIX EQUIPMENT TOTAL 918.60$ Subtotal: A+B+C+D+E+F+G+H 18,274.92$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%147.38$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 18,422.30$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 18,422.30$ Estimated Duration of Work (Working Days)+14 Ryan Koontz / Project Manager DATE : July 26, 2019 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Time and Material to repair Plant 4 per engineer's recommendation. City of Sanger Neal Welch 502 Elm Street Sanger, Texas 76266 (940) 458-7930 NWelch@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 86 Page 87 Page 88 Page 89 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 11.a. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Monthly Financial Report ­ 06­30­2019 Monthly Financial Report for June 30, 2019. AGENDA TYPE: Regular ACTION REQUESTED:  Other: Review BACKGROUND: Attached for your review is the June 30, 2019 Financial Report LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Financial Report June 30, 2019 7/24/2019 Cover Memo Page 90 Expenditure Category Annual Budget Expenditures & Encumbrances Percent of Budget Salaries & Benefits 6,110,292$ 4,003,917$ 66% Supplies & Materials 592,054 356,781 60% Maintenance & Operations 7,189,809 5,165,679 72% Contract Services 1,948,074 1,512,250 78% Utilities 524,050 323,850 62% Capital Expenses 542,822 178,504 33% Debt Service 1,759,439 1,180,407 67% Other Department Expense 117,906 24,766 21% Transfers 1,032,720 943,290 91% Total 19,817,166$ 13,689,444$ 69% June 30, 2019 Combined General & Enterprise Fund Expenditures by Classification MONTHLY FINANCIAL REPORT This is the financial report for the period ended June 30,2019.Revenues and expenditures reflect activity from October 1,2018 through June 30,2019 or seventy-five percent (75%)of the fiscal year. GENERAL FUND The General Fund has collected eighty-seven percent (87%)of projected revenues.All revenues are performing within projections. Year to date General Fund expenditures are sixty-five percent (65%)of the annual budget.All expenditure categories are within projections. ENTERPRISE FUND The Enterprise Fund has collected seventy-one percent (71%)of projected revenues.All revenue categories are performing within projections. Year to date Enterprise Fund expenditures are sixty-seven percent (67%)of the annual budget.All expenditure categories are within projections. Page 1 of 11 Page 91 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Property Taxes 3,631,116$ 3,736,842$ 103%(105,726)$ Sales & Beverage Taxes 905,000 652,583 72%252,417 Franchise Fees 851,668 655,659 77%196,009 Solid Waste 850,500 683,288 80%167,212 Licenses & Permits 363,070 250,211 69%112,859 Fines & Forfeitures 112,000 55,706 50%56,294 Department Revenues 887,893 656,192 74%231,701 Interest & Miscellaneous 81,500 26,620 33%54,880 Total Operating Revenues 7,682,747 6,717,101 87%965,646 Operating Expenditures Administration 609,320 401,953 66%207,367 Police & Animal Control 1,836,453 1,264,597 69%571,856 Fire & Ambulance 1,602,234 799,559 50%802,675 Municipal Court 199,095 124,757 63%74,338 Development Services 422,852 288,030 68%134,822 Streets 748,689 462,658 62%286,031 Parks & Recreation 668,058 479,260 72%188,798 Library 290,499 207,454 71%83,045 Solid Waste 770,000 625,644 81%144,356 Total Operating Expenditures 7,147,200 4,653,912 65%2,493,288 Revenues Over (Under) Expenditures 535,547 2,063,189 (1,527,642) Transfers Transfer In From Enterprise Fund - - 0%- Transfer In From Enterprise Fund - PILOT 85,000 63,750 75%21,250 Transfer In From Debt Service Fund 129,352 - 0%129,352 Transfer Out To Capital Projects Fund (675,000) (675,000) 100%- Total Transfers (460,648) (611,250) 150,602 Net Change in Fund Balance 74,899$ 1,451,939$ (1,377,040)$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,820,508$ 3,197,548$ (1,377,040)$ CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES June 30, 2019 68% 80% 77% 72% 103% 0%25%50%75%100% Other Revenues Solid Waste Franchise Fees Sales & Beverage Taxes Property Taxes General Fund Revenues: Actual to Budget YTD Actual Budget 81% 71% 72% 62% 68% 63% 50% 69% 66% 0%25%50%75%100% Solid Waste Library Parks & Recreation Streets Development Services Municipal Court Fire & Ambulance Police & Animal Control Administration General Fund Expenditures: Actual to Budget YTD Actual Budget Page 2 of 11 Page 92 CITY OF SANGER, TEXAS GENERAL FUND 3-YEAR REVENUE TRENDS June 30, 2019 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 CURRENT PROPERTY TAX REVENUE 2018-2019 2017-2018 2016-2017 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 SALES & BEVERAGE TAX REVENUE 2018-2019 2017-2018 2016-2017 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FRANCHISE FEE REVENUE 2018-2019 2017-2018 2016-2017 Page 3 of 11 Page 93 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Water 2,027,811$ 1,460,244$ 72%567,567$ Wastewater 1,964,975 1,442,554 73%522,421 Electric 7,701,930 5,201,048 68%2,500,882 Penalties & Fees 217,000 142,524 66%74,476 Interest 15,000 57,741 385%(42,741) Miscellaneous 68,250 199,465 292%(131,215) Total Operating Revenues 11,994,966 8,503,576 71%3,491,390 Operating Expenditures Administration 1,421,745 937,889 66%483,856 Water 1,369,657 898,835 66%470,822 Wastewater 713,657 410,808 58%302,849 Electric 6,558,565 4,850,059 74%1,708,506 Debt Service 1,573,622 994,655 63%578,967 Total Operating Expenditures 11,637,246 8,092,246 70%3,545,000 Revenues Over (Under) Expenditures 357,720 411,330 (53,610) Transfers Out Transfer to General Fund - - 0%- Transfer to 4A - - 0%- Transfer to WW CIP Reserve 156,800 104,533 67%52,267 Transfers to Storm Recovery Fund 115,920 77,280 67%38,640 Transfer to General Fund - PILOT 85,000 56,667 67%28,333 Total Transfers Out 357,720 238,480 119,240 Net Change in Fund Balance -$ 172,850$ (172,850)$ Fund Balance, Beginning of Year 3,982,069 3,982,069 - Fund Balance, End of Year 3,982,069$ 4,154,919$ (172,850)$ CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES June 30, 2019 133% 68% 73% 72% 0%25%50%75%100% Other Income Electric Wastewater Water Enterprise Fund Revenues: Actual to Budget YTD Actual Budget 63% 74% 58% 66% 66% 0%25%50%75%100% Debt Service Electric Wastewater Water Administration Enterprise Fund Expenditures: Actual to Budget YTD Actual Budget Page 4 of 11 Page 94 CITY OF SANGER, TEXAS ENTERPRISE FUND 3-YEAR REVENUE TRENDS June 30, 2019 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 WATER SALES REVENUE 2018-2019 2017-2018 2016-2017 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 WASTE WATER SALES REVENUE 2018-2019 2017-2018 2016-2017 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 ELECTRIC SALES REVENUE 2018-2019 2017-2018 2016-2017 Page 5 of 11 Page 95 Name General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total UNRESTRICTED Cash for Operations 2,934,756$ 2,108,666$ -$ -$ 5,043,422$ Contingency Reserves for Operations 1,020,940 1,017,880 - - 2,038,820 TOTAL UNRESTRICTED 3,955,696$ 3,126,546$ -$ -$ 7,082,242$ RESTRICTED Debt Service -$ 724,280$ 926,947$ -$ 1,651,227$ Water Deposits - 427,709 - - 427,709 Equipment Replacement 220,964 119,477 - - 340,441 Electric Storm Recovery - 1,056,283 - - 1,056,283 Hotel Occupancy Tax 46,641 - - - 46,641 Grant Funds 9,326 9,326 Keep Sanger Beautiful (KSB)5,526 - - 5,526 Library 96,242 - - - 96,242 Court Security 9,591 - - - 9,591 Court Technology (196) - - - (196) Child Safety Fee 35,944 35,944 Donations 15,198 - - - 15,198 TOTAL RESTRICTED 439,236$ 2,327,749$ 926,947$ -$ 3,693,932$ CAPITAL PROJECTS General Capital Projects -$ -$ -$ 1,814,377$ 1,814,377$ Enterprise Capital Projects - - - 7,458,595 7,458,595 TOTAL CAPITAL PROJECTS -$ -$ -$ 9,272,972$ 9,272,972$ TOTAL CASH AND INVESTMENTS 4,394,932$ 5,454,295$ 926,947$ 9,272,972$ 20,049,146$ June 30, 2019 CASH AND INVESTMENTS CITY OF SANGER, TEXAS Debt Service 37%Water Deposits 9% Equipment Replacement 8% Electric Storm Recovery 24% Other 22% Restricted Unrestricted 34% Restricted 21%Capital Projects 45% Total Cash & Investments Cash for Operations 71% Contingency Reserves for Operations 29% Unrestricted General Capital Projects 20% Enterprise Capital Projects 80% Capital Projects Page 6 of 11 Page 96 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 001-00-1000 0.05%4,880,643$ 4,657,371$ Employee Benefits Cash 110-00-1000 0.20%20,802 20,802 Employee Benefits MM 110-00-1010 0.20%32,694 83,341 Internal Service Fund 180-00-1000 183,858 177,766 OPERATING ACCOUNTS 5,117,997$ 4,939,280$ GF Contingency Reserve MM 2487969 001-00-1031 0.20%596,796$ 597,630$ GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2020 0.55%211,087 211,087 GF Contingency Reserve CD 674907 001-00-1043 7/13/2019 0.45%212,106 212,223 CONTINGENCY RESERVE 1,019,989$ 1,020,940$ *GF Equipment Replacement MM 2376237 001-00-1032 0.20%156,545$ 157,188$ *GF Equipment Replacement CD 719706 001-00-1033 7/6/2019 0.45%63,741 63,776 EQUIPMENT REPLACEMENT RESERVES 220,286$ 220,964$ *Hotel Occupancy Tax 050-00-1000 46,641$ 46,641$ *Police Grant Fund 320-00-1000 9,326 9,326 *Fire Grant Fund 324-00-1000 45,345 45,345 *Library Grant Fund 342-00-1000 14 14 *Beautification Board - KSB 432-00-1000 5,526 5,526 *Library Restricted for Building Expansion 442-00-1000 44,604 44,604 *Library Building Expansion CD 702994 442-00-1035 1/22/2020 0.45%51,606 51,638 *Parkland Dedication Fund 450-00-1000 38,216 38,216 *Roadway Impact Fee Fund 451-00-1000 518,551 527,551 *Court Security Restricted Fund 470-00-1000 9,474 9,591 *Court Technology Restricted Fund 471-00-1000 (227) (196) *Child Safety Fee Fund 475-00-1000 35,944 35,944 *Police Donations 620-00-1000 78 78 *Fire Donations 624-00-1000 6,000 6,000 *Banner Account for Parks 632-00-1000 3,061 3,061 *Library Donations 642-00-1000 6,059 6,059 OTHER 820,218$ 829,398$ TOTAL CASH AND INVESTMENTS 7,178,490$ 7,010,582$ TOTAL UNRESTRICTED 6,137,986$ 5,960,220$ *Restricted Funds GENERAL FUND June 30, 2019 CASH AND INVESTMENTS Page 7 of 11 Page 97 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 008-00-1010 0.05%2,063,132$ 2,108,666$ OPERATING ACCOUNTS 2,063,132$ 2,108,666$ *Pooled Cash 008-00-1010 0.05%132,201$ 127,709$ *Water Deposit CD 2375850 008-00-1041 1/3/2020 0.45%300,000 300,000 WATER DEPOSIT REFUND ACCOUNT 432,201$ 427,709$ *Combined EF Debt Service MM 2376113 008-00-1039 0.20%643,388 724,280 BOND FUNDS 643,388$ 724,280$ EF Contingency Reserve MM 2809753 008-00-1012 0.20%595,320$ 596,152$ EF Contingency Reserve CD 787860 008-00-1014 2/14/2020 0.45%315,009 315,210 EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%106,450 106,518 CONTINGENCY RESERVES 1,016,779$ 1,017,880$ *EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,045,164$ 1,056,283$ *EF Equipment Replacement MM 2376202 008-00-1034 0.20%118,953 119,477 OTHER 1,164,117$ 1,175,760$ TOTAL CASH AND INVESTMENTS 5,319,617$ 5,454,295$ TOTAL UNRESTRICTED 3,079,911$ 3,126,546$ *Restricted Funds ENTERPRISE FUND June 30, 2019 CASH AND INVESTMENTS Page 8 of 11 Page 98 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 003-00-1000 0.05%860,989$ 869,583$ *DSF Money Market 2376105 003-00-1010 0.20%57,284 57,364 TOTAL RESTRICTED 918,273$ 926,947$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 004-00-1000 0.05%1,814,377$ 1,814,377$ TOTAL RESTRICTED 1,814,377$ 1,814,377$ Name Acct. #Maturity Yield Prior Period Current Balance *Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%819,805$ 834,016$ *Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,233,498 1,250,220 *SEWER CAPITAL RESERVE - TAP FEES 2,053,303$ 2,084,236$ *Water Capital Reserve MM 2376156 840-00-1037 0.20%1,047,181$ 1,059,893$ *Pooled Cash 840-00-1000 0.05%2,255,274 2,252,532 *General CIP Money Market 2674823 840-00-1013 0.05%2,059,057 2,061,934 TOTAL RESTRICTED 7,414,815$ 7,458,595$ *Restricted Funds ENTERPRISE CAPITAL PROJECTS FUND GENERAL CAPITAL PROJECTS FUND DEBT SERVICE FUND DEBT SERVICE & CAPITAL PROJECTS CASH AND INVESTMENTS June 30, 2019 Page 9 of 11 Page 99 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 41-00-1000 0.05%414,364$ 447,451$ *Cash NOW 900020693 Prosperity 41-00-1010 0.05%341,593 336,515 *4A MM 902551273 Prosperity 41-00-1012 0.20%474,616 475,073 *Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2019 0.25%95,182 95,182 TOTAL CASH AND INVESTMENTS 1,325,755$ 1,354,221$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 42-00-1000 0.05%827,356$ 863,812$ *Cash MM 2379694 42-00-1010 0.05%190,042 190,308 *4B CD 653500 42-00-1013 4/3/2020 0.45%21,928 21,942 *4B CD 659924 42-00-1014 11/12/2019 0.45%21,676 21,690 *4B CD 664243 42-00-1015 6/5/2019 0.45%21,762 21,774 *4B CD 673277 42-00-1016 7/9/2019 0.45%21,707 21,719 *4B CD 686115 42-00-1017 8/4/2019 0.45%21,711 21,725 *4B CD 689521 42-00-1018 9/11/2019 0.45%21,621 21,635 *4B CD 694371 42-00-1019 10/14/2019 0.45%21,694 21,708 *4B CD 697230 42-00-1020 11/17/2019 0.45%21,808 21,822 *4B CD 699934 42-00-1021 12/18/2019 0.45%21,721 21,735 *4B CD 702285 42-00-1022 1/31/2020 0.45%21,524 21,537 *4B CD 706078 42-00-1023 2/19/2020 0.45%21,425 21,438 *4B CD 720097 42-00-1024 2/9/2020 0.45%21,196 21,210 *4B CD 720119 42-00-1025 11/9/2019 0.45%21,221 21,234 TOTAL CASH AND INVESTMENTS 1,298,392$ 1,335,289$ *Restricted Funds 4B FUND 4A & 4B FUNDS June 30, 2019 CASH AND INVESTMENTS 4A FUND Page 10 of 11 Page 100 a. b. Clayton Gray Alina Ciocan Clayton Gray Alina Ciocan Finance Director City Manager Ethics Disclosure and Conflicts of Interest In accordance with the PFIA,investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or the officer is related within the second degree by affinity or consanguinity,as determined under Chapter 573 of the Texas Government Code,to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). CITY OF SANGER, TEXAS INVESTMENT REPORT June 30, 2019 The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly on all accounts.Therefore,book value and market value are the same and the City does not have accrued interest on its investments. Page 11 of 11 Page 101 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 11.b. AGENDA MEETING DATE: August 5, 2019 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Capital Projects Recap ­ 07­24­2019 Capital Projects Recap through Jul;y 24, 2019. AGENDA TYPE: Regular ACTION REQUESTED:  Other: Review BACKGROUND: Attached for your review is a Capital Projects Recap through July 24, 2019.  LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Capital Projects Report July 24, 2019 7/24/2019 Cover Memo Page 102 C U R R E N T P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % C001 McReynolds Road Reconstruction 101%522,919$ -$ 522,919$ 486,313$ 6,275,332$ (138,473)$ -$ 6,136,859$ 6,172,965$ 125,619$ 125,619$ 6,785,396$ 6,784,897$ 100% E005 Wastewater Treatment Plant 92%995,203$ 313,402$ 1,308,605$ 1,161,496$ 10,992,845$ 125,121$ -$ 11,117,966$ 10,259,615$ 409,487$ 409,487$ 12,836,059$ 11,830,598$ 92% E008 Nitrification TBD 40,589$ 15,000$ 55,589$ 53,045$ 247,000$ (112,840)$ -$ 134,160$ 134,160$ -$ -$ 189,749$ 187,205$ 99% Total Projects Under Contract 1,558,711$ 328,402$ 1,887,113$ 1,700,854$ 17,515,177$ (126,191)$ -$ 17,388,985$ 16,566,740$ 535,106$ 535,106$ 19,811,204$ 18,802,700$ 95% U P C O M I N G P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % E006 Railroad Lift Station TBD 69,966$ 589,300$ 659,266$ 618,594$ -$ -$ 4,498,500$ 4,498,500$ -$ 7,336$ 7,336$ 5,165,102$ 625,930$ 12% E009 Gravity and Outfall Pipelines TBD 242,300$ -$ 242,300$ 213,465$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 16,935$ 16,935$ 4,167,235$ 232,068$ 6% E010 Relocation of FM455 Utilities TBD 250,000$ -$ 250,000$ 18,702$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,750,000$ 18,702$ 1% Total Extimted Projects 562,266$ 589,300$ 1,151,566$ 850,761$ -$ -$ 10,906,500$ 10,906,500$ 1,668$ 24,271$ 24,271$ 12,082,337$ 876,700$ 7% A L L P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % Grand Totals 2,120,977$ 917,702$ 3,038,679$ 2,551,615$ 17,515,177$ (126,191)$ 10,906,500$ 28,295,485$ 16,568,408$ 559,377$ 559,377$ 31,893,541$ 19,679,400$ 62% P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S CAPITAL PROJECTS RECAP July 24, 2019 E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T Page 103