12/16/2019-CC-Minutes-RegularCITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
Monday, December 16, 2019 7:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; Councilmember
Dennis Dillon; Councilmember David Clark, Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; Deputy City Secretary Jeriana Staton; Finance Director, Clayton Gray;
City Engineer, Director of Public Works, Jim Berman; Director of Electric Utilities, Mike Prater;
City Engineer, Tracy LaPiene; Director of Library Services, Audrey Tolle, Police
Officer Josh Bishop.
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
There being a full quorum present at the December 16, 2019 Regular City Council Meeting, the
meeting was called to order by Mayor Muir at 7:27 p.m. The invocation was given by
Councilmember Chick and the Pledge of Allegiance was led by Councilmember Barrett.
2.CITIZEN INPUT:
No citizens approached the podium wishing to speak
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Regular Meeting Minutes 12022019
Approve the Regular City Council Meeting Minutes of December 2, 2019.
b.Interlocal City of Sanger & Denton County Ambulance Services
Approve the 20192020 Interlocal Cooperation Agreement for Ambulance Services Between
Denton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chief
to Execute Agreement.
c.Interlocal City of Sanger & Denton County Fire Services
Approve the 20192020 Interlocal Cooperation Agreement for Fire Services Between
Denton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chief
to Execute Agreement.
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CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, December 16, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark, Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Deputy City Secretary Jeriana Staton; Finance Director, Clayton Gray;City Engineer, Director of Public Works, Jim Berman; Director of Electric Utilities, Mike Prater;City Engineer, Tracy LaPiene; Director of Library Services, Audrey Tolle, PoliceOfficer Josh Bishop. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a full quorum present at the December 16, 2019 Regular City Council Meeting, themeeting was called to order by Mayor Muir at 7:27 p.m. The invocation was given byCouncilmember Chick and the Pledge of Allegiance was led by Councilmember Barrett. 2.CITIZEN INPUT:No citizens approached the podium wishing to speak3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 12022019Approve the Regular City Council Meeting Minutes of December 2, 2019.b.Interlocal City of Sanger & Denton County Ambulance ServicesApprove the 20192020 Interlocal Cooperation Agreement for Ambulance Services BetweenDenton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chiefto Execute Agreement.c.Interlocal City of Sanger & Denton County Fire ServicesApprove the 20192020 Interlocal Cooperation Agreement for Fire Services BetweenDenton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chief
to Execute Agreement.
There was brief discussion and a few questions for Fire Chief David Pennington regarding the
Interlocal Agreements on the Consent Agenda. A motion was made by Councilmember Chick to
approve the Consent Agenda as presented. The motion was seconded by Mayor Pro Tem Bilyeu.
The motion passed unanimously (50 vote).
4.Consider Any Items Removed from Consent Agenda.
No Items were removed from the Consent Agenda.
REGULAR AGENDA
5.Policies for Unattended Children, Checkout of DVDs, Student Use Cards, and
Unauthorized Reproduction / Misuse of Library Resources
Consider, Discuss and Act on Revising and Expanding Items in Library Behavior Policy That Relate
to Unattended Children; Updating DVD Checkout Policy for Minors and Checkout Limits for
Families; Specifying the Restrictions of Student Use Library Cards; New Policy Regarding
Unauthorized Reproduction or Other Misuse of Library Materials.
Director of Library Services, Audrey Tolle was recognized to present the agenda item, gave a
background summary and a summary of the Unattended Children Policy. She noted that she has
consulted with the City Attorney and Police Chief regarding some of the various changes. Mayor
Pro Tem Bilyeu asked about the age groups and noted he did not understand what the breakdowns
were for enforcement. Ms Tolle noted that they do not usually police the age, it is more when the
child is disruptive. Mayor Pro Tem Bilyeu noted his concern was a liability issue as to what is the
difference when the child was asked to leave during library hours, and at closing time and the
difference in age groups he noted if they are a minor child they should have their parents contacted
and if they are eight and younger, they should have a parent at the Library with them. Mayor Pro
Tem Bilyeu noted we needed to be consistent with our policy and enforcement. Ms. Tolle noted it is
basically the children are from the 6th grade campus and come in groups and are loud and disruptive
and are asked to leave. If a child does not have a ride home the Library will attempt to call the
parents. Mayor Pro Tem Bilyeu noted the issue is the guidelines based on age and protocol for City
Personal and enforcement is going to be a challenge. If protocol is not done according to the
ordinance the City may have some liability issues in the future. Especially if we turn some children
away because we think they are older and they are not. Perhaps, make it consistent across the
board and call the parents in all cases. City Manager Alina Ciocan asked for clarification. Mayor
Pro Tem Bilyeu clarified that it would be a good idea to make it, if you are 8 and under, you have to
be accompanied by a parent; if you are asked to leave the library and under the age of 14, the
parent will be contacted. Councilmember Dillon noted his concern regarding turning a child over to
a parent or guardian and if it is a qualified guardian, Mayor Muir noted that Ms. Tolle should simplify
these policies and bring them back with the changes. Mayor Pro Tem Bilyeu noted he would
provide a couple of bullet point suggestions to the City Manager to forward to Ms. Tolle.
Director of Library Services, Audrey Tolle also gave a background summary of updating the DVD
Checkout Policy for Minors and Checkout Limits for Families. She noted the Library wanted to
allow children over 13 to check out movies with certain restrictions with the parents
permission. Another change is the number of DVD's a family is allowed to check out which would
be a limit of 6 per family. Mayor Pro Tem Bilyeu noted that it referenced fines and and that he
thought they were eliminated. Ms. Tolle noted that he is correct except for the etablets and it was
the old policy that needs to be updated.
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CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, December 16, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark, Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Deputy City Secretary Jeriana Staton; Finance Director, Clayton Gray;City Engineer, Director of Public Works, Jim Berman; Director of Electric Utilities, Mike Prater;City Engineer, Tracy LaPiene; Director of Library Services, Audrey Tolle, PoliceOfficer Josh Bishop. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a full quorum present at the December 16, 2019 Regular City Council Meeting, themeeting was called to order by Mayor Muir at 7:27 p.m. The invocation was given byCouncilmember Chick and the Pledge of Allegiance was led by Councilmember Barrett. 2.CITIZEN INPUT:No citizens approached the podium wishing to speak3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 12022019Approve the Regular City Council Meeting Minutes of December 2, 2019.b.Interlocal City of Sanger & Denton County Ambulance ServicesApprove the 20192020 Interlocal Cooperation Agreement for Ambulance Services BetweenDenton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chiefto Execute Agreement.c.Interlocal City of Sanger & Denton County Fire ServicesApprove the 20192020 Interlocal Cooperation Agreement for Fire Services BetweenDenton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chiefto Execute Agreement. There was brief discussion and a few questions for Fire Chief David Pennington regarding theInterlocal Agreements on the Consent Agenda. A motion was made by Councilmember Chick toapprove the Consent Agenda as presented. The motion was seconded by Mayor Pro Tem Bilyeu. The motion passed unanimously (50 vote). 4.Consider Any Items Removed from Consent Agenda.No Items were removed from the Consent Agenda.REGULAR AGENDA5.Policies for Unattended Children, Checkout of DVDs, Student Use Cards, andUnauthorized Reproduction / Misuse of Library ResourcesConsider, Discuss and Act on Revising and Expanding Items in Library Behavior Policy That Relateto Unattended Children; Updating DVD Checkout Policy for Minors and Checkout Limits forFamilies; Specifying the Restrictions of Student Use Library Cards; New Policy RegardingUnauthorized Reproduction or Other Misuse of Library Materials. Director of Library Services, Audrey Tolle was recognized to present the agenda item, gave abackground summary and a summary of the Unattended Children Policy. She noted that she hasconsulted with the City Attorney and Police Chief regarding some of the various changes. MayorPro Tem Bilyeu asked about the age groups and noted he did not understand what the breakdownswere for enforcement. Ms Tolle noted that they do not usually police the age, it is more when thechild is disruptive. Mayor Pro Tem Bilyeu noted his concern was a liability issue as to what is thedifference when the child was asked to leave during library hours, and at closing time and thedifference in age groups he noted if they are a minor child they should have their parents contactedand if they are eight and younger, they should have a parent at the Library with them. Mayor ProTem Bilyeu noted we needed to be consistent with our policy and enforcement. Ms. Tolle noted it isbasically the children are from the 6th grade campus and come in groups and are loud and disruptiveand are asked to leave. If a child does not have a ride home the Library will attempt to call theparents. Mayor Pro Tem Bilyeu noted the issue is the guidelines based on age and protocol for CityPersonal and enforcement is going to be a challenge. If protocol is not done according to theordinance the City may have some liability issues in the future. Especially if we turn some childrenaway because we think they are older and they are not. Perhaps, make it consistent across theboard and call the parents in all cases. City Manager Alina Ciocan asked for clarification. MayorPro Tem Bilyeu clarified that it would be a good idea to make it, if you are 8 and under, you have tobe accompanied by a parent; if you are asked to leave the library and under the age of 14, theparent will be contacted. Councilmember Dillon noted his concern regarding turning a child over toa parent or guardian and if it is a qualified guardian, Mayor Muir noted that Ms. Tolle should simplifythese policies and bring them back with the changes. Mayor Pro Tem Bilyeu noted he wouldprovide a couple of bullet point suggestions to the City Manager to forward to Ms. Tolle. Director of Library Services, Audrey Tolle also gave a background summary of updating the DVDCheckout Policy for Minors and Checkout Limits for Families. She noted the Library wanted toallow children over 13 to check out movies with certain restrictions with the parentspermission. Another change is the number of DVD's a family is allowed to check out which wouldbe a limit of 6 per family. Mayor Pro Tem Bilyeu noted that it referenced fines and and that hethought they were eliminated. Ms. Tolle noted that he is correct except for the etablets and it was
the old policy that needs to be updated.
Ms. Tolle gave a background summary of the student use cards noting that when she started that the
Library was issuing limited use cards to minors 14 and up without a parent signature. She noted that
the cards would be limited to two books. There were no questions on this proposal.
Ms. Tolle noted the last item is Unauthorized Reproduction or Other Misuse of Library Materials
such as copying DVD's, etc. She noted that the City Attorney reviewed the policy. There was no
discussion on this item.
A motion was made by Mayor Pro Tem Bilyeu to act on updating the DVD Checkout Policy for
Minors and Checkout Limits for Families; Specifying the Restrictions of Student Use Library Cards;
and, New Policy Regarding Unauthorized Reproduction or Other Misuse of Library Materials as
presented. The unattended children policy was eliminated from the motion and requested to be
revised and resubmitted for approval. The motion was seconded by Councilman Dillon. The
motion carried unanimously (50 vote).
6.Ordinance #124019 Budget Amendment FY 20192020
Consider, Discuss and Act on Ordinance #124019 – Amending Ordinance #092519, Which
Will Amend the Budget For The Fiscal Year 20192020 And Authorizing Amended Expenditures as
Provided.
Director of Finance Clayton Gray provided a summary of the Proposed Ordinance noting it was
from the Electric Storm Recovery Fund to cover the cost of storm recovery from the October
storm. He summarized the memos and invoices attached and the costs noting the total cost of the
restoration $97,476.92. This is transferring money from the Electric Storm Recovery Fund to
Enterprise Fund to cover these unbudgeted expenses in the Electric Department. Mayor Pro Tem
Bilyeu asked if the City had any supervision over that the contractor Primoris did? Director of
Electric Utilities Mike Prater noted that the electric staff was split up and put with crews working in
certain areas. It was noted that staff was satisfied with the work the performed. Councilmember
Clark asked if it is possible to have them on standby in the future for this type of issue, because he
noted that staff had called a few other companies that could not get here quickly. Mr. Prater noted
that it just depends on where they are working. Brief discussion ensued.
A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance #124019 – amending
Ordinance #092519, which will amend the budget for the Fiscal Year 20192020 and authorize
amended expenditures as provided. The motion was seconded by Councilmember Dillon. The
motion carried unanimously (50 vote).
7.Resolution No. 121719 Ratifying Emergency Utility Repairs Electric
Consider, Discuss and Possibly Approve Resolution No. 121719 Ratifying a Contract for the
Emergency Repair of Damages to Electric System of $86,695.19; Making Findings Exempting Such
Contract From the Requirements of Competitive Bidding; And Providing An Effective Date.
Mayor Muir read the agenda item and noted it was basically the same item as the previous item
noting it was a contract for emergency repair and exempting requirements of competitive bidding.
A motion was made by Councilmember Chick to approve Resolution No. 121719 ratifying a
contract for the emergency repair of damages to Electric System of $86,695.19; making findings
exempting such contract from the requirements of competitive bidding; and providing an effective
date. The motion was seconded by Mayor Pro Tem Bilyeu. The motion carried unanimously (50
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CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, December 16, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark, Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Deputy City Secretary Jeriana Staton; Finance Director, Clayton Gray;City Engineer, Director of Public Works, Jim Berman; Director of Electric Utilities, Mike Prater;City Engineer, Tracy LaPiene; Director of Library Services, Audrey Tolle, PoliceOfficer Josh Bishop. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a full quorum present at the December 16, 2019 Regular City Council Meeting, themeeting was called to order by Mayor Muir at 7:27 p.m. The invocation was given byCouncilmember Chick and the Pledge of Allegiance was led by Councilmember Barrett. 2.CITIZEN INPUT:No citizens approached the podium wishing to speak3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 12022019Approve the Regular City Council Meeting Minutes of December 2, 2019.b.Interlocal City of Sanger & Denton County Ambulance ServicesApprove the 20192020 Interlocal Cooperation Agreement for Ambulance Services BetweenDenton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chiefto Execute Agreement.c.Interlocal City of Sanger & Denton County Fire ServicesApprove the 20192020 Interlocal Cooperation Agreement for Fire Services BetweenDenton County and the City of Sanger, Denton County, Texas; and, Authorize the Fire Chiefto Execute Agreement. There was brief discussion and a few questions for Fire Chief David Pennington regarding theInterlocal Agreements on the Consent Agenda. A motion was made by Councilmember Chick toapprove the Consent Agenda as presented. The motion was seconded by Mayor Pro Tem Bilyeu. The motion passed unanimously (50 vote). 4.Consider Any Items Removed from Consent Agenda.No Items were removed from the Consent Agenda.REGULAR AGENDA5.Policies for Unattended Children, Checkout of DVDs, Student Use Cards, andUnauthorized Reproduction / Misuse of Library ResourcesConsider, Discuss and Act on Revising and Expanding Items in Library Behavior Policy That Relateto Unattended Children; Updating DVD Checkout Policy for Minors and Checkout Limits forFamilies; Specifying the Restrictions of Student Use Library Cards; New Policy RegardingUnauthorized Reproduction or Other Misuse of Library Materials. Director of Library Services, Audrey Tolle was recognized to present the agenda item, gave abackground summary and a summary of the Unattended Children Policy. She noted that she hasconsulted with the City Attorney and Police Chief regarding some of the various changes. MayorPro Tem Bilyeu asked about the age groups and noted he did not understand what the breakdownswere for enforcement. Ms Tolle noted that they do not usually police the age, it is more when thechild is disruptive. Mayor Pro Tem Bilyeu noted his concern was a liability issue as to what is thedifference when the child was asked to leave during library hours, and at closing time and thedifference in age groups he noted if they are a minor child they should have their parents contactedand if they are eight and younger, they should have a parent at the Library with them. Mayor ProTem Bilyeu noted we needed to be consistent with our policy and enforcement. Ms. Tolle noted it isbasically the children are from the 6th grade campus and come in groups and are loud and disruptiveand are asked to leave. If a child does not have a ride home the Library will attempt to call theparents. Mayor Pro Tem Bilyeu noted the issue is the guidelines based on age and protocol for CityPersonal and enforcement is going to be a challenge. If protocol is not done according to theordinance the City may have some liability issues in the future. Especially if we turn some childrenaway because we think they are older and they are not. Perhaps, make it consistent across theboard and call the parents in all cases. City Manager Alina Ciocan asked for clarification. MayorPro Tem Bilyeu clarified that it would be a good idea to make it, if you are 8 and under, you have tobe accompanied by a parent; if you are asked to leave the library and under the age of 14, theparent will be contacted. Councilmember Dillon noted his concern regarding turning a child over toa parent or guardian and if it is a qualified guardian, Mayor Muir noted that Ms. Tolle should simplifythese policies and bring them back with the changes. Mayor Pro Tem Bilyeu noted he wouldprovide a couple of bullet point suggestions to the City Manager to forward to Ms. Tolle. Director of Library Services, Audrey Tolle also gave a background summary of updating the DVDCheckout Policy for Minors and Checkout Limits for Families. She noted the Library wanted toallow children over 13 to check out movies with certain restrictions with the parentspermission. Another change is the number of DVD's a family is allowed to check out which wouldbe a limit of 6 per family. Mayor Pro Tem Bilyeu noted that it referenced fines and and that hethought they were eliminated. Ms. Tolle noted that he is correct except for the etablets and it wasthe old policy that needs to be updated.Ms. Tolle gave a background summary of the student use cards noting that when she started that theLibrary was issuing limited use cards to minors 14 and up without a parent signature. She noted thatthe cards would be limited to two books. There were no questions on this proposal.Ms. Tolle noted the last item is Unauthorized Reproduction or Other Misuse of Library Materialssuch as copying DVD's, etc. She noted that the City Attorney reviewed the policy. There was nodiscussion on this item. A motion was made by Mayor Pro Tem Bilyeu to act on updating the DVD Checkout Policy forMinors and Checkout Limits for Families; Specifying the Restrictions of Student Use Library Cards;and, New Policy Regarding Unauthorized Reproduction or Other Misuse of Library Materials aspresented. The unattended children policy was eliminated from the motion and requested to berevised and resubmitted for approval. The motion was seconded by Councilman Dillon. Themotion carried unanimously (50 vote).6.Ordinance #124019 Budget Amendment FY 20192020Consider, Discuss and Act on Ordinance #124019 – Amending Ordinance #092519, WhichWill Amend the Budget For The Fiscal Year 20192020 And Authorizing Amended Expenditures asProvided.Director of Finance Clayton Gray provided a summary of the Proposed Ordinance noting it wasfrom the Electric Storm Recovery Fund to cover the cost of storm recovery from the Octoberstorm. He summarized the memos and invoices attached and the costs noting the total cost of therestoration $97,476.92. This is transferring money from the Electric Storm Recovery Fund toEnterprise Fund to cover these unbudgeted expenses in the Electric Department. Mayor Pro TemBilyeu asked if the City had any supervision over that the contractor Primoris did? Director ofElectric Utilities Mike Prater noted that the electric staff was split up and put with crews working incertain areas. It was noted that staff was satisfied with the work the performed. CouncilmemberClark asked if it is possible to have them on standby in the future for this type of issue, because henoted that staff had called a few other companies that could not get here quickly. Mr. Prater notedthat it just depends on where they are working. Brief discussion ensued. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance #124019 – amendingOrdinance #092519, which will amend the budget for the Fiscal Year 20192020 and authorizeamended expenditures as provided. The motion was seconded by Councilmember Dillon. Themotion carried unanimously (50 vote).7.Resolution No. 121719 Ratifying Emergency Utility Repairs ElectricConsider, Discuss and Possibly Approve Resolution No. 121719 Ratifying a Contract for theEmergency Repair of Damages to Electric System of $86,695.19; Making Findings Exempting SuchContract From the Requirements of Competitive Bidding; And Providing An Effective Date. Mayor Muir read the agenda item and noted it was basically the same item as the previous itemnoting it was a contract for emergency repair and exempting requirements of competitive bidding. A motion was made by Councilmember Chick to approve Resolution No. 121719 ratifying acontract for the emergency repair of damages to Electric System of $86,695.19; making findings
exempting such contract from the requirements of competitive bidding; and providing an effective
date. The motion was seconded by Mayor Pro Tem Bilyeu. The motion carried unanimously (50
vote).
8.INFORMATION ITEMS:
a.Atmos Energy Rider GCR
ATMOS Energy Rider GCR Rate Filing Under Docket No. 10170 for December 2019 billing
periods.
b.Disbursements 112019
Disbursements for the City of Sanger for November 2019.
c.Monthly Financial Report October 31, 2019
d.Capital Projects Recap December 11, 2019
There was no discussion regarding Items ac on Item d. It was noted that the capital projects
discussed at tonight's meeting would be placed on the Capital Projects list.
9.FUTURE AGENDA ITEMS:
Councilmember Barrett asked about the full time Code Enforcement Officer position. Staff noted
that we are getting ready to post the position. There was no further discussion.
10.ADJOURN.
There being no further discussion, Mayor Muir called the meeting adjourned at 8:12 p.m.
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