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07/15/2019-CC-Minutes-RegularCITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING Monday, July 15, 2019 7:00 PM 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett; Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick. All Councilmembers were present constituting a quorum. COUNCIL MEMBERS ABSENT: No Councilmembers were absent. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; Director of Public Works Jim Berman; Director of Finance Clayton Gray; Director of Economic Development Shani Bradshaw; City Secretary Cheryl Price; Josh Bishop, Police Department., 1.Call Meeting to Order, Invocation, Pledge of Allegiance. The meeting was called to order on July 15, 2019 at 6:30 PM by Mayor Muir. Invocation was given by Mayor Pro Tem Bilyeu and Pledge of Allegiance was led by Councilmember Barrett.. 2.CITIZEN INPUT: Mr. Dave McClaren, 132 Shadygrove Drive, Sanger was recognized. He noted that he is with the new local post of the American Legion which is opening in Sanger. They would like to partner with the City of Sanger and perhaps help maintain a section of road and participate in City activities. 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Work Session Minutes 07012019 Approval of the City Council Work Session Minutes for July 1, 2019. 2.City Council Regular Meeting Minutes 07012019 Approval of the City Council Regular Meeting Minutes from July 1, 2019 b.Tax Collection Interlocal Agreement Approve and Authorize Mayor to Sign Interlocal Cooperation Agreement for Tax Collection Between Denton County, Texas and the City of Sanger, Texas. A motion was made by Mayor Pro Tem Bilyeu, to approve the Consent Agenda as drafted. The motion was seconded by Councilman Clark. The motion carried unanimously (50 vote). Page 1 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, July 15, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.All Councilmembers were present constituting a quorum.COUNCIL MEMBERS ABSENT:No Councilmembers were absent.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Director of Public Works Jim Berman; Director of Finance ClaytonGray; Director of Economic Development Shani Bradshaw; City Secretary Cheryl Price; JoshBishop, Police Department.,1.Call Meeting to Order, Invocation, Pledge of Allegiance.The meeting was called to order on July 15, 2019 at 6:30 PM by Mayor Muir. Invocation wasgiven by Mayor Pro Tem Bilyeu and Pledge of Allegiance was led by Councilmember Barrett.. 2.CITIZEN INPUT:Mr. Dave McClaren, 132 Shadygrove Drive, Sanger was recognized. He noted that he is with thenew local post of the American Legion which is opening in Sanger. They would like to partner withthe City of Sanger and perhaps help maintain a section of road and participate in City activities. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 07012019Approval of the City Council Work Session Minutes for July 1, 2019. 2.City Council Regular Meeting Minutes 07012019Approval of the City Council Regular Meeting Minutes from July 1, 2019b.Tax Collection Interlocal AgreementApprove and Authorize Mayor to Sign Interlocal Cooperation Agreement for Tax CollectionBetween Denton County, Texas and the City of Sanger, Texas. A motion was made by Mayor Pro Tem Bilyeu, to approve the Consent Agenda as drafted. The motion was seconded by Councilman Clark. The motion carried unanimously (50 vote). 4.Consider Any Items Removed from Consent Agenda. No Items were removed from Consent Agenda. REGULAR AGENDA 5.4A Loan Payoff on Warehouse Consider, Discuss and Act on Authorizing the 4A Industrial Development Corporation to Pay the Remaining Debt on the Warehouse Located at 103 Bolivar Street, Sanger, Texas. Economic Development Director Shani Bradshaw summarized. She noted that the 4A Board would like to pay the loan off on the warehouse at 103 Bolivar and save on the interest. The estimated savings would be about $32,000. The 4A Board took a tour of the warehouse last week along with the Building Official. She noted that the 4A Board was considering taking the savings putting it back into the warehouse which is in need of repairs. There was brief discussion regarding the repairs needed; the future vision for the building; and, the Comprehensive Master Plan . There was also discussion to possibly leasing the building until a use is decided for the sale of the building rather than leaving it vacant. There were a few Councilmembers interested in getting a tour of the facility and staff advised that they could show it to them anytime during the week. A motion was made by Mayor Pro Tem Bilyeu to authorize the 4A Industrial Development Corporation to pay the remaining debt on the warehouse located at 103 Bolivar Street, Sanger, Texas. The motion was seconded by Councilmember Barrett. The motion carried unanimously (50 vote). 6.Street Rehab 2019 Consider, Discuss and Possibly Act on Authorization to Utilize the Interlocal Purchasing Agreement With the City of Grand Praire for Contract for Services with Reynolds Asphalt & Construction Company for Street Reconstruction of Elm Street from I35 Services Rd. to N. 9th, Pecan Street from I35 Service Rd to N. 9th, and N. 9th from Plum Street to Bolivar Street, Peach St from 10th St to 5th St at an Amount Not to Exceed $190,000. Director of Public Works Jim Berman provided a summary. During the May 20, 2019, City Council Work Session staff was asked to combine the 20182019 and the 20192021 street reconstruction schedule and complete the schedule all in 201819 Budget and also include Peach Street, since we are in the process of pipe bursting it now. Combining the street reconstruction phases, and adding the Peach St project requires a budget amendment in the amount of $190,000 to the FY 20182019 budget, which is included in the next item on the agenda. The attached bid estimates from Reynolds Asphalt add up to $179,950. These amounts are estimates, not taking into consideration the “unknowns” which could possibly exist and delay the project; requiring the request of additional funds for completion. For this reason, staff would like to request the City Council approve a “not to exceed amount” of $190,000. There was brief discussion regarding the project. It was noted that a map of the proposed improvements is located in the agenda packet online and that the fiveyear plan would need to be updated to reflect any changes. A motion was made by Mayor Pro Tem Bilyeu for authorization to utilize the Interlocal Purchasing Page 2 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, July 15, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.All Councilmembers were present constituting a quorum.COUNCIL MEMBERS ABSENT:No Councilmembers were absent.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Director of Public Works Jim Berman; Director of Finance ClaytonGray; Director of Economic Development Shani Bradshaw; City Secretary Cheryl Price; JoshBishop, Police Department.,1.Call Meeting to Order, Invocation, Pledge of Allegiance.The meeting was called to order on July 15, 2019 at 6:30 PM by Mayor Muir. Invocation wasgiven by Mayor Pro Tem Bilyeu and Pledge of Allegiance was led by Councilmember Barrett.. 2.CITIZEN INPUT:Mr. Dave McClaren, 132 Shadygrove Drive, Sanger was recognized. He noted that he is with thenew local post of the American Legion which is opening in Sanger. They would like to partner withthe City of Sanger and perhaps help maintain a section of road and participate in City activities. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 07012019Approval of the City Council Work Session Minutes for July 1, 2019. 2.City Council Regular Meeting Minutes 07012019Approval of the City Council Regular Meeting Minutes from July 1, 2019b.Tax Collection Interlocal AgreementApprove and Authorize Mayor to Sign Interlocal Cooperation Agreement for Tax CollectionBetween Denton County, Texas and the City of Sanger, Texas.A motion was made by Mayor Pro Tem Bilyeu, to approve the Consent Agenda as drafted. Themotion was seconded by Councilman Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.No Items were removed from Consent Agenda.REGULAR AGENDA5.4A Loan Payoff on WarehouseConsider, Discuss and Act on Authorizing the 4A Industrial Development Corporation to Pay theRemaining Debt on the Warehouse Located at 103 Bolivar Street, Sanger, Texas.Economic Development Director Shani Bradshaw summarized. She noted that the 4A Board wouldlike to pay the loan off on the warehouse at 103 Bolivar and save on the interest. The estimatedsavings would be about $32,000. The 4A Board took a tour of the warehouse last week alongwith the Building Official. She noted that the 4A Board was considering taking the savings putting itback into the warehouse which is in need of repairs. There was brief discussion regarding therepairs needed; the future vision for the building; and, the Comprehensive Master Plan . There wasalso discussion to possibly leasing the building until a use is decided for the sale of the building ratherthan leaving it vacant. There were a few Councilmembers interested in getting a tour of the facilityand staff advised that they could show it to them anytime during the week.A motion was made by Mayor Pro Tem Bilyeu to authorize the 4A Industrial DevelopmentCorporation to pay the remaining debt on the warehouse located at 103 Bolivar Street, Sanger,Texas. The motion was seconded by Councilmember Barrett. The motion carried unanimously (50vote).6.Street Rehab 2019Consider, Discuss and Possibly Act on Authorization to Utilize the Interlocal Purchasing AgreementWith the City of Grand Praire for Contract for Services with Reynolds Asphalt & ConstructionCompany for Street Reconstruction of Elm Street from I35 Services Rd. to N. 9th, Pecan Streetfrom I35 Service Rd to N. 9th, and N. 9th from Plum Street to Bolivar Street, Peach St from 10th St to 5th St at an Amount Not to Exceed $190,000. Director of Public Works Jim Berman provided a summary. During the May 20, 2019, City CouncilWork Session staff was asked to combine the 20182019 and the 20192021 street reconstructionschedule and complete the schedule all in 201819 Budget and also include Peach Street, since weare in the process of pipe bursting it now. Combining the street reconstruction phases, and addingthe Peach St project requires a budget amendment in the amount of $190,000 to the FY 20182019budget, which is included in the next item on the agenda.The attached bid estimates from Reynolds Asphalt add up to $179,950. These amounts areestimates, not taking into consideration the “unknowns” which could possibly exist and delay theproject; requiring the request of additional funds for completion. For this reason, staff would like torequest the City Council approve a “not to exceed amount” of $190,000.There was brief discussion regarding the project. It was noted that a map of the proposedimprovements is located in the agenda packet online and that the fiveyear plan would need to beupdated to reflect any changes. A motion was made by Mayor Pro Tem Bilyeu for authorization to utilize the Interlocal Purchasing Agreement With the City of Grand Prairie for Contract for Services with Reynolds Asphalt & Construction Company for street reconstruction of Elm Street from I35 Service Rd. to N. 9th, Pecan Street from I35 Service Rd to N. 9th, and N. 9th from Plum Street to Bolivar Street, Peach St from 10th St to 5th St at an amount not to exceed $190,000. The motion was seconded by Councilmember Barrett. The motion carried unanimously (50 vote). 7.Ordinance #072219 – Budget Amendment Consider, Discuss and Act on Ordinance #072219 – Amending Ordinance #092618, Which Will Amend the Budget For The Fiscal Year 20182019 And Authorizing Amended Expenditures as Provided. Proposed Ordinance Header for the record: ORDINANCE #072219 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, (BUDGET AMENDMENT 1) AMENDING ORDINANCE #092618, WHICH WILL AMEND THE BUDGET FOR THE 20182019 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS PROVIDED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR PUBLICATION; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Finance Director Clayton Gray summarized. He advised that this is basically a housekeeping item. He noted that the three items have already been approved by Council and each of these items have adequate funds available to increase the budget by these amounts: 1.This amendment increases expenditures in the Enterprise Capital Projects Fund by $188,819.42 to provide funding for the sewer replacement project along Peach Street. 2. This amendment increases expenditures in the Capital Projects Fund by $190,000.00 to provide funding for the City's street reconstruction projects. 3. This amendment increases expenditures in the 4A Fund by $258,966 in order to pay off the loan on the property located at 103 Bolivar Street as approved by the 4A Board on May 7, 2019. A motion was made by Councilmember Barrett to approve Ordinance #072219 – Amending Ordinance #092618, Which Will Amend the Budget For The Fiscal Year 20182019 And Authorizing Amended Expenditures as Provided. The motion was seconded by Councilmember Clark. The motion carried unanimously (50 vote). 8.INFORMATION ITEMS: a.Capital Projects Recap July 3, 2019 Capital Projects Recap July 3, 2019 b.Monthly Financial Report May 31, 2019 Monthly Financial Report May 31, 2019 Page 3 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, July 15, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.All Councilmembers were present constituting a quorum.COUNCIL MEMBERS ABSENT:No Councilmembers were absent.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Director of Public Works Jim Berman; Director of Finance ClaytonGray; Director of Economic Development Shani Bradshaw; City Secretary Cheryl Price; JoshBishop, Police Department.,1.Call Meeting to Order, Invocation, Pledge of Allegiance.The meeting was called to order on July 15, 2019 at 6:30 PM by Mayor Muir. Invocation wasgiven by Mayor Pro Tem Bilyeu and Pledge of Allegiance was led by Councilmember Barrett.. 2.CITIZEN INPUT:Mr. Dave McClaren, 132 Shadygrove Drive, Sanger was recognized. He noted that he is with thenew local post of the American Legion which is opening in Sanger. They would like to partner withthe City of Sanger and perhaps help maintain a section of road and participate in City activities. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 07012019Approval of the City Council Work Session Minutes for July 1, 2019. 2.City Council Regular Meeting Minutes 07012019Approval of the City Council Regular Meeting Minutes from July 1, 2019b.Tax Collection Interlocal AgreementApprove and Authorize Mayor to Sign Interlocal Cooperation Agreement for Tax CollectionBetween Denton County, Texas and the City of Sanger, Texas.A motion was made by Mayor Pro Tem Bilyeu, to approve the Consent Agenda as drafted. Themotion was seconded by Councilman Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.No Items were removed from Consent Agenda.REGULAR AGENDA5.4A Loan Payoff on WarehouseConsider, Discuss and Act on Authorizing the 4A Industrial Development Corporation to Pay theRemaining Debt on the Warehouse Located at 103 Bolivar Street, Sanger, Texas.Economic Development Director Shani Bradshaw summarized. She noted that the 4A Board wouldlike to pay the loan off on the warehouse at 103 Bolivar and save on the interest. The estimatedsavings would be about $32,000. The 4A Board took a tour of the warehouse last week alongwith the Building Official. She noted that the 4A Board was considering taking the savings putting itback into the warehouse which is in need of repairs. There was brief discussion regarding therepairs needed; the future vision for the building; and, the Comprehensive Master Plan . There wasalso discussion to possibly leasing the building until a use is decided for the sale of the building ratherthan leaving it vacant. There were a few Councilmembers interested in getting a tour of the facilityand staff advised that they could show it to them anytime during the week.A motion was made by Mayor Pro Tem Bilyeu to authorize the 4A Industrial DevelopmentCorporation to pay the remaining debt on the warehouse located at 103 Bolivar Street, Sanger,Texas. The motion was seconded by Councilmember Barrett. The motion carried unanimously (50vote).6.Street Rehab 2019Consider, Discuss and Possibly Act on Authorization to Utilize the Interlocal Purchasing AgreementWith the City of Grand Praire for Contract for Services with Reynolds Asphalt & ConstructionCompany for Street Reconstruction of Elm Street from I35 Services Rd. to N. 9th, Pecan Streetfrom I35 Service Rd to N. 9th, and N. 9th from Plum Street to Bolivar Street, Peach St from 10th St to 5th St at an Amount Not to Exceed $190,000. Director of Public Works Jim Berman provided a summary. During the May 20, 2019, City CouncilWork Session staff was asked to combine the 20182019 and the 20192021 street reconstructionschedule and complete the schedule all in 201819 Budget and also include Peach Street, since weare in the process of pipe bursting it now. Combining the street reconstruction phases, and addingthe Peach St project requires a budget amendment in the amount of $190,000 to the FY 20182019budget, which is included in the next item on the agenda.The attached bid estimates from Reynolds Asphalt add up to $179,950. These amounts areestimates, not taking into consideration the “unknowns” which could possibly exist and delay theproject; requiring the request of additional funds for completion. For this reason, staff would like torequest the City Council approve a “not to exceed amount” of $190,000.There was brief discussion regarding the project. It was noted that a map of the proposedimprovements is located in the agenda packet online and that the fiveyear plan would need to beupdated to reflect any changes. A motion was made by Mayor Pro Tem Bilyeu for authorization to utilize the Interlocal PurchasingAgreement With the City of Grand Prairie for Contract for Services with Reynolds Asphalt &Construction Company for street reconstruction of Elm Street from I35 Service Rd. to N. 9th,Pecan Street from I35 Service Rd to N. 9th, and N. 9th from Plum Street to Bolivar Street, PeachSt from 10th St to 5th St at an amount not to exceed $190,000. The motion was seconded byCouncilmember Barrett. The motion carried unanimously (50 vote).7.Ordinance #072219 – Budget AmendmentConsider, Discuss and Act on Ordinance #072219 – Amending Ordinance #092618, WhichWill Amend the Budget For The Fiscal Year 20182019 And Authorizing Amended Expenditures asProvided.Proposed Ordinance Header for the record:ORDINANCE #072219AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, (BUDGETAMENDMENT 1) AMENDING ORDINANCE #092618, WHICH WILL AMEND THEBUDGET FOR THE 20182019 FISCAL YEAR AND AUTHORIZING AMENDEDEXPENDITURES AS PROVIDED; PROVIDING FOR THE REPEAL OF ALL ORDINANCESIN CONFLICT; PROVIDING FOR PUBLICATION; PROVIDING FOR A SEVERABILITYCLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.Finance Director Clayton Gray summarized. He advised that this is basically a housekeeping item.He noted that the three items have already been approved by Council and each of these items haveadequate funds available to increase the budget by these amounts: 1.This amendment increases expenditures in the Enterprise Capital Projects Fund by $188,819.42to provide funding for the sewer replacement project along Peach Street.2. This amendment increases expenditures in the Capital Projects Fund by $190,000.00 to providefunding for the City's street reconstruction projects.3. This amendment increases expenditures in the 4A Fund by $258,966 in order to pay off the loanon the property located at 103 Bolivar Street as approved by the 4A Board on May 7, 2019.A motion was made by Councilmember Barrett to approve Ordinance #072219 – AmendingOrdinance #092618, Which Will Amend the Budget For The Fiscal Year 20182019 AndAuthorizing Amended Expenditures as Provided. The motion was seconded by CouncilmemberClark. The motion carried unanimously (50 vote).8.INFORMATION ITEMS:a.Capital Projects Recap July 3, 2019Capital Projects Recap July 3, 2019b.Monthly Financial Report May 31, 2019 Monthly Financial Report May 31, 2019 c.All American Dogs Report All American Dogs Report Through June 2019 d.Disbursements June 2019 Disbursements June 2019 e.Atmos Energy Tariff Update to Atmos Energy Corporation's Conservation and Energy Efficiency Tariff. f.Atmos Energy Rider GCR Rider GCR Rate Filing under Docket No. 10170 There was no discussion regarding any of the information items. 9.FUTURE AGENDA ITEMS: There was no discussion regarding proposed future agenda items. 10.ADJOURN. There being no further discussion Mayor Muir adjourned the meeting a 7:27 PM. Page 4