08/05/2019-CC-Minutes-RegularCITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
Monday, August 5, 2019 7:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; Councilmember
Marissa Barrett; Councilmember Dennis Dillon.
COUNCIL MEMBERS ABSENT:
Councilmember Allen Chick.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Director
of Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;
Planner Muzaib Ruiz; Cheryl Price City Secretary.
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocation
was given by Councilmember Dillon and the Pledge of Allegiance was led by Councilmember
Barrett.
2.CITIZEN INPUT:
There were no citizens recognized who wished to speak on items not on the agenda.
3.CONSENT AGENDA:
It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall was
introduced and noted that he wanted to become more involved in the community. Mayor Muir and
Councilmembers thanked him for volunteering his time to be on the Board.
a.Approval of Minutes
1.City Council Work Session Minutes 07152019
Approve City Council Work Session Minutes for July 15, 2019.
2.City Council Regular Meeting Minutes 07152019
Approve City Council Regular Meeting Minutes of July 15, 2019.
b.4A Board Appointment
Approve Appointing the Following Citizen to Open Board Position on the 4A Sanger Texas
Industrial Development Corporation Board:
Drew Hall
Page 1
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 5, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett; Councilmember Dennis Dillon. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Planner Muzaib Ruiz; Cheryl Price City Secretary. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocationwas given by Councilmember Dillon and the Pledge of Allegiance was led by CouncilmemberBarrett. 2.CITIZEN INPUT:There were no citizens recognized who wished to speak on items not on the agenda. 3.CONSENT AGENDA:It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall wasintroduced and noted that he wanted to become more involved in the community. Mayor Muir andCouncilmembers thanked him for volunteering his time to be on the Board.a.Approval of Minutes1.City Council Work Session Minutes 07152019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07152019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:
Drew Hall
c.ATMOS GRIP
Approve Resolution #081219 Responding to the Application of Atmos Energy Corporation
Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure Program
Suspending the Effective Date of This Rate Application for FortyFive Days; Authorizing the
City to Continue to Participate in a Coalition of Cities Know as the "Atmos Texas
Municipalities;" Determining That the Meeting at Which the Resolution was Adopted
Complied with The Texas Open Meetings Act; Making Such Other Findings and Provisions
Related to the Subject and Declaring an Effective Date.
A motion was made by Mayor Pro Tem Bilyeu to Approve the Consent Agenda as presented. The
motion was seconded by Councilmember Clark. The motion carried unanimously (40,
Councilmember Chick absent).
4.Consider Any Items Removed from Consent Agenda.
There were no items removed from the Consent Agenda.
REGULAR AGENDA
5.MOU Between SISD and City of Sanger
Consider, Discuss and Act on a Memorandum of Understanding Between Sanger Independent
School District and City of Sanger Related to Increasing Access to Early Learning Materials to
Children Ages 05; Authorize the City Manager to Execute Said Memorandum of Understanding.
City Manager Alina Ciocan was recognized to summarize. Sanger Independent School District was
one of eight school districts in the state to receive three parts of the SSI Community Partnership
Grant through the Texas Education Agency to focus on increasing academic achievement. As a
result of this grant, the SISD would like to partner with the City to increase access to early learning
materials to children ages 05. As per the proposed Memorandum of Understanding (MOU) the
City would provide the library location free of charger for cohosted events and waive any park fees
associated with any events covered by the agreement. Tammy Austin with the school district was
recognized noting that the school district wanted to get more involved with more of the City events
and they are going to start bringing out the Purple Bus, etc. She noted they are working on some
training with the library staff and with parents that choose not to put thier children in a pre
kindergarten program. The new school superintendent of the School District Tommy Hunter was
recognized by Mayor Muir and stated that he is looking forward to a great school year and wanted
to thank the City for partnering with them and making an impact with the young 05 children before
they get them.
A motion was made by Mayor Pro Tem Bilyeu to approve the Memorandum of Understanding
between Sanger Independent School District and City of Sanger related to increasing access to early
learning materials to children ages 05 and authorize the City Manager to execute said Memorandum
of Understanding. The motion was seconded by Councilmember Dillon. The motion carried
unanimously with a 40 vote (Councilmember Chick absent).
6.First Baptist Church SUP (Public Hearing)
Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or
Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF10 (SingleFamily
Page 2
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 5, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett; Councilmember Dennis Dillon. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Planner Muzaib Ruiz; Cheryl Price City Secretary. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocationwas given by Councilmember Dillon and the Pledge of Allegiance was led by CouncilmemberBarrett. 2.CITIZEN INPUT:There were no citizens recognized who wished to speak on items not on the agenda. 3.CONSENT AGENDA:It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall wasintroduced and noted that he wanted to become more involved in the community. Mayor Muir andCouncilmembers thanked him for volunteering his time to be on the Board.a.Approval of Minutes1.City Council Work Session Minutes 07152019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07152019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS GRIPApprove Resolution #081219 Responding to the Application of Atmos Energy Corporation Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for FortyFive Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.A motion was made by Mayor Pro Tem Bilyeu to Approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (40,Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda. REGULAR AGENDA5.MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger IndependentSchool District and City of Sanger Related to Increasing Access to Early Learning Materials toChildren Ages 05; Authorize the City Manager to Execute Said Memorandum of Understanding.City Manager Alina Ciocan was recognized to summarize. Sanger Independent School District wasone of eight school districts in the state to receive three parts of the SSI Community PartnershipGrant through the Texas Education Agency to focus on increasing academic achievement. As aresult of this grant, the SISD would like to partner with the City to increase access to early learningmaterials to children ages 05. As per the proposed Memorandum of Understanding (MOU) theCity would provide the library location free of charger for cohosted events and waive any park feesassociated with any events covered by the agreement. Tammy Austin with the school district wasrecognized noting that the school district wanted to get more involved with more of the City eventsand they are going to start bringing out the Purple Bus, etc. She noted they are working on sometraining with the library staff and with parents that choose not to put thier children in a prekindergarten program. The new school superintendent of the School District Tommy Hunter wasrecognized by Mayor Muir and stated that he is looking forward to a great school year and wantedto thank the City for partnering with them and making an impact with the young 05 children beforethey get them. A motion was made by Mayor Pro Tem Bilyeu to approve the Memorandum of Understandingbetween Sanger Independent School District and City of Sanger related to increasing access to earlylearning materials to children ages 05 and authorize the City Manager to execute said Memorandumof Understanding. The motion was seconded by Councilmember Dillon. The motion carriedunanimously with a 40 vote (Councilmember Chick absent).6.First Baptist Church SUP (Public Hearing)
Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, or
Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF10 (SingleFamily
Residential District 10), Generally Located East of North 5th Street, and 130 Feet North of the
Intersection of Turtle Creek and South 5th Street.
For the record, Mayor Muir noted on Item 6, because his name is listed on this collaborative grant
which is a subset that he would be recusing himself from the meeting and and left the room. Mayor
Pro Tem Bilyeu took over the meeting for Item 6, noting that Mayr Muir has left the room. Mayor
Pro Tem Bilyeu read the item summary and opened the public hearing at 7:17 PM.
Director of Development Services Ramie Hammonds summarized. The applicant is requesting a
Specific Use Permit for a property they own which is across the street from the church. It is a
singlefamily residence (a house). They are requesting a Specific Use Permit to operate a charitable
philanthropic institution on the property. Basically, it will be a food pantry with possibly some
medical and dental services included at the facility. The Planning and Zoning Commission heard the
case on July 8th, 2019 and approved it 70. There were some staff comments which have all been
cleared up.
Mayor Pro Tem Bilyeu requested that anyone wishing to speak in favor or against the request or if
they have questions, to please come forward.
Grant Bowles, Pastor of First Baptist Sanger, the church which is doing this. This is a partnership
with First Refuge out of Denton. This will meet some very basic needs in our community. The need
for access to food, access to basic medical care and access to counseling services, especially for
those with low income. They do a mobile food pantry once a month and this past Saturday they
served 135 families. This would be a program that would be ongoing and more than once a month.
He noted he would be available to answer any questions.
Deryll Friday was recognized and noted that this is a collaborative effort with the grant that the
school district received with First Refuge and the Church and is all included in the grant process.
Brad Kearney was recognized noting that he lives in Sanger and is a member of the First Baptist
Church and is currently the board president for First Refuge. He noted is available to answer any
questions when it comes to the question period. The ministry has done a lot for Denton County and
is excited to partner with Sanger.
Christy Daniel, introduced herself as the resource navigator that would be working out of the site for
First Refuge, She noted she is also a counselor. They are expecting to have two rooms dedicated to
medical use.and two rooms dedicated to counseling. She noted that she and another individual were
hired specifically to be counselors. They are working with the school district specifically with ages
1218 to provide services that are not normally offered to them. They have already had a dentist
approach them and would allow them to use his office here in town. The services are provided for
free. The professionals work for free.
Janie McCloud, a board member of First Refuge and a resident of Sanger noted she just wanted to
speak in support of the project.
'There being no further citizens coming forward to speak on the item Mayor Pro Tem Bilyeu closed
the public hearing at 7:21 PM.
Page 3
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 5, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett; Councilmember Dennis Dillon. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Planner Muzaib Ruiz; Cheryl Price City Secretary. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocationwas given by Councilmember Dillon and the Pledge of Allegiance was led by CouncilmemberBarrett. 2.CITIZEN INPUT:There were no citizens recognized who wished to speak on items not on the agenda. 3.CONSENT AGENDA:It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall wasintroduced and noted that he wanted to become more involved in the community. Mayor Muir andCouncilmembers thanked him for volunteering his time to be on the Board.a.Approval of Minutes1.City Council Work Session Minutes 07152019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07152019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS GRIPApprove Resolution #081219 Responding to the Application of Atmos Energy Corporation Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for FortyFive Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.A motion was made by Mayor Pro Tem Bilyeu to Approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (40,Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda. REGULAR AGENDA5.MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger IndependentSchool District and City of Sanger Related to Increasing Access to Early Learning Materials toChildren Ages 05; Authorize the City Manager to Execute Said Memorandum of Understanding.City Manager Alina Ciocan was recognized to summarize. Sanger Independent School District wasone of eight school districts in the state to receive three parts of the SSI Community PartnershipGrant through the Texas Education Agency to focus on increasing academic achievement. As aresult of this grant, the SISD would like to partner with the City to increase access to early learningmaterials to children ages 05. As per the proposed Memorandum of Understanding (MOU) theCity would provide the library location free of charger for cohosted events and waive any park feesassociated with any events covered by the agreement. Tammy Austin with the school district wasrecognized noting that the school district wanted to get more involved with more of the City eventsand they are going to start bringing out the Purple Bus, etc. She noted they are working on sometraining with the library staff and with parents that choose not to put thier children in a prekindergarten program. The new school superintendent of the School District Tommy Hunter wasrecognized by Mayor Muir and stated that he is looking forward to a great school year and wantedto thank the City for partnering with them and making an impact with the young 05 children beforethey get them. A motion was made by Mayor Pro Tem Bilyeu to approve the Memorandum of Understandingbetween Sanger Independent School District and City of Sanger related to increasing access to earlylearning materials to children ages 05 and authorize the City Manager to execute said Memorandumof Understanding. The motion was seconded by Councilmember Dillon. The motion carriedunanimously with a 40 vote (Councilmember Chick absent).6.First Baptist Church SUP (Public Hearing)Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, orPhilanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF10 (SingleFamilyResidential District 10), Generally Located East of North 5th Street, and 130 Feet North of theIntersection of Turtle Creek and South 5th Street.For the record, Mayor Muir noted on Item 6, because his name is listed on this collaborative grantwhich is a subset that he would be recusing himself from the meeting and and left the room. MayorPro Tem Bilyeu took over the meeting for Item 6, noting that Mayr Muir has left the room. MayorPro Tem Bilyeu read the item summary and opened the public hearing at 7:17 PM. Director of Development Services Ramie Hammonds summarized. The applicant is requesting aSpecific Use Permit for a property they own which is across the street from the church. It is asinglefamily residence (a house). They are requesting a Specific Use Permit to operate a charitable philanthropic institution on the property. Basically, it will be a food pantry with possibly somemedical and dental services included at the facility. The Planning and Zoning Commission heard thecase on July 8th, 2019 and approved it 70. There were some staff comments which have all beencleared up.Mayor Pro Tem Bilyeu requested that anyone wishing to speak in favor or against the request or ifthey have questions, to please come forward. Grant Bowles, Pastor of First Baptist Sanger, the church which is doing this. This is a partnershipwith First Refuge out of Denton. This will meet some very basic needs in our community. The needfor access to food, access to basic medical care and access to counseling services, especially forthose with low income. They do a mobile food pantry once a month and this past Saturday theyserved 135 families. This would be a program that would be ongoing and more than once a month. He noted he would be available to answer any questions.Deryll Friday was recognized and noted that this is a collaborative effort with the grant that theschool district received with First Refuge and the Church and is all included in the grant process. Brad Kearney was recognized noting that he lives in Sanger and is a member of the First BaptistChurch and is currently the board president for First Refuge. He noted is available to answer anyquestions when it comes to the question period. The ministry has done a lot for Denton County andis excited to partner with Sanger.Christy Daniel, introduced herself as the resource navigator that would be working out of the site forFirst Refuge, She noted she is also a counselor. They are expecting to have two rooms dedicated tomedical use.and two rooms dedicated to counseling. She noted that she and another individual werehired specifically to be counselors. They are working with the school district specifically with ages1218 to provide services that are not normally offered to them. They have already had a dentistapproach them and would allow them to use his office here in town. The services are provided forfree. The professionals work for free. Janie McCloud, a board member of First Refuge and a resident of Sanger noted she just wanted tospeak in support of the project.'There being no further citizens coming forward to speak on the item Mayor Pro Tem Bilyeu closedthe public hearing at 7:21 PM.
7.First Baptist Church SUP
Consider, Discuss and Act on Ordinance #072119 Regarding a Specific Use Permit (SUP) for a
Religious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as
SF10 (SingleFamily Residential District 10), Generally Located East of North 5th Street, and
130 Feet North of the Intersection of Turtle Creek and South 5th Street.
Mayor Pro Tem Bilyeu read the item description. He asked if this is a school grant or partnership
with the Sanger Independent School District. Mr. Brad Kearney was recognized and advised that
First Refuge Ministries operates in Denton and was started by First Baptist Denton. He saw their
work and recognized an opportunity for Sanger and approached them. That the grant is based on
food insufficiency and a lack of resiliency (the ability to bounce back from a setback). He explained
the details of the grant and noted that the school district is a part of the grant and will be distributing
funds from which they will receive some money for refurbishing the center. The school district is also
is getting a computer based program that helps with life skills. First Refuge will also be putting in a
food pantry at the middle school which will be run by the students at the school. This grant was
applied for through Texas Health Resources. There are a lot of entities involved. Councilmember
Clark brought up discussion regarding the Specific Use Permit being 36 months. Director of
Development Services Ramie Hammonds noted that we have done several SUP's with varied years
from one (1) year to five (5) years. She noted that the applicant has requested 36 months. Through
further questioning, Ms. Hammonds noted that staff now has a map that tracks the expiration dates
to keep up with when they expire. It was noted after 36 months is over that they would have to
come back and reapply. Ms. Hammonds also noted that they have a parking arrangement with
First Baptist Church where they can use their parking lot for parking during the week. She noted
that staff is in support and recommends approval.
A motion was made by Councilmember Barrett to approve Ordinance #072119 regarding a
Specific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on 0.57
acres of property zoned as SF10 (Single Family Residential District 10) generally located east of
North 5th Street and 130 feet north of the intersection of Turtle Creek and South 5th Street. The
motion was seconded by Councilmember Clark. The motion carried with three in favor (Barrett,
Clark and Bilyeu). Councilmember Dillon abstained because he is a member of First Baptist
Church of Sanger, and Councilmember Chick Absent.
8.Sportsman 2 Preliminary Plat
Consider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and Convenience
Store, Being 4.084 Acres, Generally Located at the SouthEast Corner of East Lois Road and I35.
For the record, Mayor Muir returned to the Meeting.
Director of Development Services Ramie Hammonds was recognized to summarize the request.
She noted that the City Council has seen this before when they presented the zoning. The applicant
is proposing commercial development on a 4.084 acre site zoned as B2 (Business District2). The
proposed project is a convenience store and fueling facility. It consists of 12.784 square foot
building (11,184 square fee of convenience store/retail and 1,600 square feet of tire shop), Eight (8)
regular gas pumps, six (6) separate diesel pumps, and two (2) separate canopies. The site will
contain a approximately 1,600 square foot stand alone, 2bay tire shop. The existing structure on
the site will be demolished. All the proposed uses are permitted in the B2 Zoning District. All
Page 4
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 5, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett; Councilmember Dennis Dillon. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Planner Muzaib Ruiz; Cheryl Price City Secretary. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocationwas given by Councilmember Dillon and the Pledge of Allegiance was led by CouncilmemberBarrett. 2.CITIZEN INPUT:There were no citizens recognized who wished to speak on items not on the agenda. 3.CONSENT AGENDA:It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall wasintroduced and noted that he wanted to become more involved in the community. Mayor Muir andCouncilmembers thanked him for volunteering his time to be on the Board.a.Approval of Minutes1.City Council Work Session Minutes 07152019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07152019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS GRIPApprove Resolution #081219 Responding to the Application of Atmos Energy Corporation Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for FortyFive Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.A motion was made by Mayor Pro Tem Bilyeu to Approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (40,Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda. REGULAR AGENDA5.MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger IndependentSchool District and City of Sanger Related to Increasing Access to Early Learning Materials toChildren Ages 05; Authorize the City Manager to Execute Said Memorandum of Understanding.City Manager Alina Ciocan was recognized to summarize. Sanger Independent School District wasone of eight school districts in the state to receive three parts of the SSI Community PartnershipGrant through the Texas Education Agency to focus on increasing academic achievement. As aresult of this grant, the SISD would like to partner with the City to increase access to early learningmaterials to children ages 05. As per the proposed Memorandum of Understanding (MOU) theCity would provide the library location free of charger for cohosted events and waive any park feesassociated with any events covered by the agreement. Tammy Austin with the school district wasrecognized noting that the school district wanted to get more involved with more of the City eventsand they are going to start bringing out the Purple Bus, etc. She noted they are working on sometraining with the library staff and with parents that choose not to put thier children in a prekindergarten program. The new school superintendent of the School District Tommy Hunter wasrecognized by Mayor Muir and stated that he is looking forward to a great school year and wantedto thank the City for partnering with them and making an impact with the young 05 children beforethey get them. A motion was made by Mayor Pro Tem Bilyeu to approve the Memorandum of Understandingbetween Sanger Independent School District and City of Sanger related to increasing access to earlylearning materials to children ages 05 and authorize the City Manager to execute said Memorandumof Understanding. The motion was seconded by Councilmember Dillon. The motion carriedunanimously with a 40 vote (Councilmember Chick absent).6.First Baptist Church SUP (Public Hearing)Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, orPhilanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF10 (SingleFamilyResidential District 10), Generally Located East of North 5th Street, and 130 Feet North of theIntersection of Turtle Creek and South 5th Street.For the record, Mayor Muir noted on Item 6, because his name is listed on this collaborative grantwhich is a subset that he would be recusing himself from the meeting and and left the room. MayorPro Tem Bilyeu took over the meeting for Item 6, noting that Mayr Muir has left the room. MayorPro Tem Bilyeu read the item summary and opened the public hearing at 7:17 PM. Director of Development Services Ramie Hammonds summarized. The applicant is requesting aSpecific Use Permit for a property they own which is across the street from the church. It is asinglefamily residence (a house). They are requesting a Specific Use Permit to operate a charitable philanthropic institution on the property. Basically, it will be a food pantry with possibly somemedical and dental services included at the facility. The Planning and Zoning Commission heard thecase on July 8th, 2019 and approved it 70. There were some staff comments which have all beencleared up.Mayor Pro Tem Bilyeu requested that anyone wishing to speak in favor or against the request or ifthey have questions, to please come forward. Grant Bowles, Pastor of First Baptist Sanger, the church which is doing this. This is a partnershipwith First Refuge out of Denton. This will meet some very basic needs in our community. The needfor access to food, access to basic medical care and access to counseling services, especially forthose with low income. They do a mobile food pantry once a month and this past Saturday theyserved 135 families. This would be a program that would be ongoing and more than once a month. He noted he would be available to answer any questions.Deryll Friday was recognized and noted that this is a collaborative effort with the grant that theschool district received with First Refuge and the Church and is all included in the grant process. Brad Kearney was recognized noting that he lives in Sanger and is a member of the First BaptistChurch and is currently the board president for First Refuge. He noted is available to answer anyquestions when it comes to the question period. The ministry has done a lot for Denton County andis excited to partner with Sanger.Christy Daniel, introduced herself as the resource navigator that would be working out of the site forFirst Refuge, She noted she is also a counselor. They are expecting to have two rooms dedicated tomedical use.and two rooms dedicated to counseling. She noted that she and another individual werehired specifically to be counselors. They are working with the school district specifically with ages1218 to provide services that are not normally offered to them. They have already had a dentistapproach them and would allow them to use his office here in town. The services are provided forfree. The professionals work for free. Janie McCloud, a board member of First Refuge and a resident of Sanger noted she just wanted tospeak in support of the project.'There being no further citizens coming forward to speak on the item Mayor Pro Tem Bilyeu closedthe public hearing at 7:21 PM.7.First Baptist Church SUPConsider, Discuss and Act on Ordinance #072119 Regarding a Specific Use Permit (SUP) for aReligious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned asSF10 (SingleFamily Residential District 10), Generally Located East of North 5th Street, and130 Feet North of the Intersection of Turtle Creek and South 5th Street.Mayor Pro Tem Bilyeu read the item description. He asked if this is a school grant or partnershipwith the Sanger Independent School District. Mr. Brad Kearney was recognized and advised thatFirst Refuge Ministries operates in Denton and was started by First Baptist Denton. He saw theirwork and recognized an opportunity for Sanger and approached them. That the grant is based onfood insufficiency and a lack of resiliency (the ability to bounce back from a setback). He explainedthe details of the grant and noted that the school district is a part of the grant and will be distributingfunds from which they will receive some money for refurbishing the center. The school district is alsois getting a computer based program that helps with life skills. First Refuge will also be putting in afood pantry at the middle school which will be run by the students at the school. This grant wasapplied for through Texas Health Resources. There are a lot of entities involved. CouncilmemberClark brought up discussion regarding the Specific Use Permit being 36 months. Director ofDevelopment Services Ramie Hammonds noted that we have done several SUP's with varied yearsfrom one (1) year to five (5) years. She noted that the applicant has requested 36 months. Throughfurther questioning, Ms. Hammonds noted that staff now has a map that tracks the expiration datesto keep up with when they expire. It was noted after 36 months is over that they would have tocome back and reapply. Ms. Hammonds also noted that they have a parking arrangement withFirst Baptist Church where they can use their parking lot for parking during the week. She notedthat staff is in support and recommends approval. A motion was made by Councilmember Barrett to approve Ordinance #072119 regarding aSpecific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on 0.57acres of property zoned as SF10 (Single Family Residential District 10) generally located east ofNorth 5th Street and 130 feet north of the intersection of Turtle Creek and South 5th Street. Themotion was seconded by Councilmember Clark. The motion carried with three in favor (Barrett,Clark and Bilyeu). Councilmember Dillon abstained because he is a member of First BaptistChurch of Sanger, and Councilmember Chick Absent. 8.Sportsman 2 Preliminary PlatConsider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and ConvenienceStore, Being 4.084 Acres, Generally Located at the SouthEast Corner of East Lois Road and I35.For the record, Mayor Muir returned to the Meeting. Director of Development Services Ramie Hammonds was recognized to summarize the request. She noted that the City Council has seen this before when they presented the zoning. The applicantis proposing commercial development on a 4.084 acre site zoned as B2 (Business District2). Theproposed project is a convenience store and fueling facility. It consists of 12.784 square footbuilding (11,184 square fee of convenience store/retail and 1,600 square feet of tire shop), Eight (8)regular gas pumps, six (6) separate diesel pumps, and two (2) separate canopies. The site will
contain a approximately 1,600 square foot stand alone, 2bay tire shop. The existing structure on
the site will be demolished. All the proposed uses are permitted in the B2 Zoning District. All
comments have been addressed. Staff did notice one item on the plat that the the last utility
easement is labeled as a PUE and it needs to be labeled as a Fire. The other two areas it was
corrected but that correction did not get corrected. This is a preliminary plat and engineering is ok
with accepting the preliminary plat as presented with the corrections to be made on the final plat.
City Engineer Tracy LaPiene noted that it was just basically working out the Water and Fire
easements. The Planning and Zoning Commission approved the this preliminary plat with a 70 vote
contingent on staff's comments being addressed and staff recommends approval.
A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Sportsman 2 Gas
Station and Convenience Store, being 4.084 acres generally located at the south east corner of East
Lois Road and I35 with the one administrative change to be reflected on the final plat noting the
PUC easement to Fire. The motion was seconded by Councilmember Clark. The motion carried
unanimously with a 50 vote (Councilmember Chick Absent).
9.Discuss Tax Rate
Discuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rate
and Approve Resolution 081319 Establishing Date, Time and Place for Public Hearings on
Budget and Tax Rate.
Finance Director Clayton Gray was recognized to summarize. He noted this item has a couple of
items attached to it to fulfill the requirements of the Texas Local Government Code and the Texas
Tax Code. The first item is discussion and approval of a proposed tax rate. Staff is recommending
we keep the same rate as the current and previous year (.6791 per $100 valuation). He noted the
vote would also approve Resolution 081319 Establishing the Date, Time and Place for the Public
Hearings on the Proposed Budget and Tax Rate, This schedules a public hearing on the budget and
two public hearings on the tax rate. The Public Hearings noted in the Resolution are: The first
Public Hearing is to be held on Monday, August 19th, 2019 at 7:00 PM is for the Proposed
Budget for FY 20192020; and, for the First Public Hearing on the Tax Rate. The second Public
Hearing for the Tax Rate will be held on Tuesday, September 3rd, 2019 at 7:00 PM. Both meetings
will be held in the City Council Chambers located at 502 Elm Street, Sanger Texas 76266.
There was brief discussion and some minor questions regarding the tax rate which were addressed
by Finance Director Clayton Gray. He advised that two motions needed to be made, that after the
vote on the proposed tax rate the requirements for the public hearings are initiated. He summarized
what we are doing tonight is setting the proposed tax rate and setting the public hearings on the
proposed budget and tax rate. On the September 16th meeting there will be three actions, 1
Adopt a tax rate; 2Certify the Tax Rolls; and, 3 Adopt the Budget.
This item has two separate motions with called votes, one on setting the proposed tax rate and one
approving Resolution 081319 Establishing the Date, Time and Place for the Public Hearings:
A motion was made by Mayor Pro Tem Bilyeu to set the proposed tax rate of .6791 per $100 of
valuation. The motion was seconded by Councilmember Dillon. The following roll call vote was
taken:
YEA NAY
Councilmember Barrett X
Councilmember Clark X
Mayor Pro Tem Bilyeu X
Page 5
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 5, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett; Councilmember Dennis Dillon. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Planner Muzaib Ruiz; Cheryl Price City Secretary. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocationwas given by Councilmember Dillon and the Pledge of Allegiance was led by CouncilmemberBarrett. 2.CITIZEN INPUT:There were no citizens recognized who wished to speak on items not on the agenda. 3.CONSENT AGENDA:It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall wasintroduced and noted that he wanted to become more involved in the community. Mayor Muir andCouncilmembers thanked him for volunteering his time to be on the Board.a.Approval of Minutes1.City Council Work Session Minutes 07152019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07152019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS GRIPApprove Resolution #081219 Responding to the Application of Atmos Energy Corporation Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for FortyFive Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.A motion was made by Mayor Pro Tem Bilyeu to Approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (40,Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda. REGULAR AGENDA5.MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger IndependentSchool District and City of Sanger Related to Increasing Access to Early Learning Materials toChildren Ages 05; Authorize the City Manager to Execute Said Memorandum of Understanding.City Manager Alina Ciocan was recognized to summarize. Sanger Independent School District wasone of eight school districts in the state to receive three parts of the SSI Community PartnershipGrant through the Texas Education Agency to focus on increasing academic achievement. As aresult of this grant, the SISD would like to partner with the City to increase access to early learningmaterials to children ages 05. As per the proposed Memorandum of Understanding (MOU) theCity would provide the library location free of charger for cohosted events and waive any park feesassociated with any events covered by the agreement. Tammy Austin with the school district wasrecognized noting that the school district wanted to get more involved with more of the City eventsand they are going to start bringing out the Purple Bus, etc. She noted they are working on sometraining with the library staff and with parents that choose not to put thier children in a prekindergarten program. The new school superintendent of the School District Tommy Hunter wasrecognized by Mayor Muir and stated that he is looking forward to a great school year and wantedto thank the City for partnering with them and making an impact with the young 05 children beforethey get them. A motion was made by Mayor Pro Tem Bilyeu to approve the Memorandum of Understandingbetween Sanger Independent School District and City of Sanger related to increasing access to earlylearning materials to children ages 05 and authorize the City Manager to execute said Memorandumof Understanding. The motion was seconded by Councilmember Dillon. The motion carriedunanimously with a 40 vote (Councilmember Chick absent).6.First Baptist Church SUP (Public Hearing)Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, orPhilanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF10 (SingleFamilyResidential District 10), Generally Located East of North 5th Street, and 130 Feet North of theIntersection of Turtle Creek and South 5th Street.For the record, Mayor Muir noted on Item 6, because his name is listed on this collaborative grantwhich is a subset that he would be recusing himself from the meeting and and left the room. MayorPro Tem Bilyeu took over the meeting for Item 6, noting that Mayr Muir has left the room. MayorPro Tem Bilyeu read the item summary and opened the public hearing at 7:17 PM. Director of Development Services Ramie Hammonds summarized. The applicant is requesting aSpecific Use Permit for a property they own which is across the street from the church. It is asinglefamily residence (a house). They are requesting a Specific Use Permit to operate a charitable philanthropic institution on the property. Basically, it will be a food pantry with possibly somemedical and dental services included at the facility. The Planning and Zoning Commission heard thecase on July 8th, 2019 and approved it 70. There were some staff comments which have all beencleared up.Mayor Pro Tem Bilyeu requested that anyone wishing to speak in favor or against the request or ifthey have questions, to please come forward. Grant Bowles, Pastor of First Baptist Sanger, the church which is doing this. This is a partnershipwith First Refuge out of Denton. This will meet some very basic needs in our community. The needfor access to food, access to basic medical care and access to counseling services, especially forthose with low income. They do a mobile food pantry once a month and this past Saturday theyserved 135 families. This would be a program that would be ongoing and more than once a month. He noted he would be available to answer any questions.Deryll Friday was recognized and noted that this is a collaborative effort with the grant that theschool district received with First Refuge and the Church and is all included in the grant process. Brad Kearney was recognized noting that he lives in Sanger and is a member of the First BaptistChurch and is currently the board president for First Refuge. He noted is available to answer anyquestions when it comes to the question period. The ministry has done a lot for Denton County andis excited to partner with Sanger.Christy Daniel, introduced herself as the resource navigator that would be working out of the site forFirst Refuge, She noted she is also a counselor. They are expecting to have two rooms dedicated tomedical use.and two rooms dedicated to counseling. She noted that she and another individual werehired specifically to be counselors. They are working with the school district specifically with ages1218 to provide services that are not normally offered to them. They have already had a dentistapproach them and would allow them to use his office here in town. The services are provided forfree. The professionals work for free. Janie McCloud, a board member of First Refuge and a resident of Sanger noted she just wanted tospeak in support of the project.'There being no further citizens coming forward to speak on the item Mayor Pro Tem Bilyeu closedthe public hearing at 7:21 PM.7.First Baptist Church SUPConsider, Discuss and Act on Ordinance #072119 Regarding a Specific Use Permit (SUP) for aReligious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned asSF10 (SingleFamily Residential District 10), Generally Located East of North 5th Street, and130 Feet North of the Intersection of Turtle Creek and South 5th Street.Mayor Pro Tem Bilyeu read the item description. He asked if this is a school grant or partnershipwith the Sanger Independent School District. Mr. Brad Kearney was recognized and advised thatFirst Refuge Ministries operates in Denton and was started by First Baptist Denton. He saw theirwork and recognized an opportunity for Sanger and approached them. That the grant is based onfood insufficiency and a lack of resiliency (the ability to bounce back from a setback). He explainedthe details of the grant and noted that the school district is a part of the grant and will be distributingfunds from which they will receive some money for refurbishing the center. The school district is alsois getting a computer based program that helps with life skills. First Refuge will also be putting in afood pantry at the middle school which will be run by the students at the school. This grant wasapplied for through Texas Health Resources. There are a lot of entities involved. CouncilmemberClark brought up discussion regarding the Specific Use Permit being 36 months. Director ofDevelopment Services Ramie Hammonds noted that we have done several SUP's with varied yearsfrom one (1) year to five (5) years. She noted that the applicant has requested 36 months. Throughfurther questioning, Ms. Hammonds noted that staff now has a map that tracks the expiration datesto keep up with when they expire. It was noted after 36 months is over that they would have tocome back and reapply. Ms. Hammonds also noted that they have a parking arrangement withFirst Baptist Church where they can use their parking lot for parking during the week. She notedthat staff is in support and recommends approval. A motion was made by Councilmember Barrett to approve Ordinance #072119 regarding aSpecific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on 0.57acres of property zoned as SF10 (Single Family Residential District 10) generally located east ofNorth 5th Street and 130 feet north of the intersection of Turtle Creek and South 5th Street. Themotion was seconded by Councilmember Clark. The motion carried with three in favor (Barrett,Clark and Bilyeu). Councilmember Dillon abstained because he is a member of First BaptistChurch of Sanger, and Councilmember Chick Absent. 8.Sportsman 2 Preliminary PlatConsider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and ConvenienceStore, Being 4.084 Acres, Generally Located at the SouthEast Corner of East Lois Road and I35.For the record, Mayor Muir returned to the Meeting. Director of Development Services Ramie Hammonds was recognized to summarize the request. She noted that the City Council has seen this before when they presented the zoning. The applicantis proposing commercial development on a 4.084 acre site zoned as B2 (Business District2). Theproposed project is a convenience store and fueling facility. It consists of 12.784 square footbuilding (11,184 square fee of convenience store/retail and 1,600 square feet of tire shop), Eight (8)regular gas pumps, six (6) separate diesel pumps, and two (2) separate canopies. The site willcontain a approximately 1,600 square foot stand alone, 2bay tire shop. The existing structure onthe site will be demolished. All the proposed uses are permitted in the B2 Zoning District. Allcomments have been addressed. Staff did notice one item on the plat that the the last utilityeasement is labeled as a PUE and it needs to be labeled as a Fire. The other two areas it wascorrected but that correction did not get corrected. This is a preliminary plat and engineering is okwith accepting the preliminary plat as presented with the corrections to be made on the final plat. City Engineer Tracy LaPiene noted that it was just basically working out the Water and Fireeasements. The Planning and Zoning Commission approved the this preliminary plat with a 70 votecontingent on staff's comments being addressed and staff recommends approval. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Sportsman 2 GasStation and Convenience Store, being 4.084 acres generally located at the south east corner of EastLois Road and I35 with the one administrative change to be reflected on the final plat noting thePUC easement to Fire. The motion was seconded by Councilmember Clark. The motion carriedunanimously with a 50 vote (Councilmember Chick Absent). 9.Discuss Tax RateDiscuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rateand Approve Resolution 081319 Establishing Date, Time and Place for Public Hearings onBudget and Tax Rate.Finance Director Clayton Gray was recognized to summarize. He noted this item has a couple ofitems attached to it to fulfill the requirements of the Texas Local Government Code and the TexasTax Code. The first item is discussion and approval of a proposed tax rate. Staff is recommendingwe keep the same rate as the current and previous year (.6791 per $100 valuation). He noted thevote would also approve Resolution 081319 Establishing the Date, Time and Place for the PublicHearings on the Proposed Budget and Tax Rate, This schedules a public hearing on the budget andtwo public hearings on the tax rate. The Public Hearings noted in the Resolution are: The firstPublic Hearing is to be held on Monday, August 19th, 2019 at 7:00 PM is for the ProposedBudget for FY 20192020; and, for the First Public Hearing on the Tax Rate. The second PublicHearing for the Tax Rate will be held on Tuesday, September 3rd, 2019 at 7:00 PM. Both meetingswill be held in the City Council Chambers located at 502 Elm Street, Sanger Texas 76266. There was brief discussion and some minor questions regarding the tax rate which were addressedby Finance Director Clayton Gray. He advised that two motions needed to be made, that after thevote on the proposed tax rate the requirements for the public hearings are initiated. He summarizedwhat we are doing tonight is setting the proposed tax rate and setting the public hearings on theproposed budget and tax rate. On the September 16th meeting there will be three actions, 1 Adopt a tax rate; 2Certify the Tax Rolls; and, 3 Adopt the Budget. This item has two separate motions with called votes, one on setting the proposed tax rate and oneapproving Resolution 081319 Establishing the Date, Time and Place for the Public Hearings: A motion was made by Mayor Pro Tem Bilyeu to set the proposed tax rate of .6791 per $100 ofvaluation. The motion was seconded by Councilmember Dillon. The following roll call vote wastaken: YEA NAYCouncilmember Barrett X
Councilmember Clark X
Mayor Pro Tem Bilyeu X
Councilmember Dillon X
Councilmember Chick Absent
The motion carried unanimously with a 40 vote (Councilmember Chick Absent).
A motion was made by Councilmember Barrett to approve Resolution #081319 Establishing the
Date, Time and Place for Public Hearings on the Proposed Budget and Tax Rate. For the record,
the Public Hearings noted in the Resolution are: The first Public Hearing is to be held on Monday,
August 19th, 2019 at 7:00 PM for the Proposed Budget for FY 20192020; and, for the first Public
Hearing on the Proposed Tax Rate. The second Public Hearing for the proposed Tax Rate will be
held on Tuesday, September 3rd, 2019 at 7:00 PM. Both meetings will be held in the City Council
Chambers located at 502 Elm Street, Sanger Texas 76266. The motion was seconded by Mayor
Pro Tem Bilyeu. The following roll call vote was taken:
YEA NAY
Councilmember Barrett X
Councilmember Clark X
Mayor Pro Tem Bilyeu X
Councilmember Dillon X
Councilmember Chick Absent
The motion carried unanimously with a 40 vote (Councilmember Chick Absent).
10.WWTP Change Order #7 Felix Construction
Consider, Discuss and Possibly Act on Approving Change Order #7 in the Amount of $131,003.17
Between the City of Sanger and Felix Construction Company for Construction of the Sanger
Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager to
Execute Said Change Order.
City Engineer Tracy LaPiene summarized. He noted that this addresses getting the metal tanks
completed. He noted this may not be the last change order. That we are currently draining the
concrete tank and hope that after it is drained and inspected, that there are only minor improvements
required hopefully under $20,000. He noted there at are some funds available from changes in the
project, but there may be one or two additional minor change orders. He summarized some of the
changes and noted the largest item is the coating in Plant 3 was the coating and we did have the
option to treat only the rust spots, but we would have to drain the tank again if we had to address it
in the future. So a better option would be to drain it clean it and completely paint/coat it on the
inside while it is drained and cleaned. They also quoted a price for the outside of the tank and Mr.
LaPiene requested that they leave that out at this point and it is readily accessible and if we wanted it
painted we could possibly use staff to paint it at that time. Mr. LaPiene and Mr. Jeff Caffey,
Engineer with Alan Plummer and Associates was recognized and answered questions regarding
possible change orders and explained the timing issues and noted how long it was taking to remove
the paint in the tank and discussed when the tanks will be coming on line. It was noted that each
plant will have 30 days after being put back online and then would be inspected for final
acceptance. With the project being done in phases is why it is being accepted in phases. There was
brief discussion regarding the basin and it was noted there were no new cracks in the basin. Mr.
Caffey noted they are filling in the cracks and noted that he could bring in their structural engineer
and they could explain the details. He noted the structure engineer made the statement to him that
the concrete has settled as much as it is going to settle on the slopes and did not believe there would
Page 6
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 5, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett; Councilmember Dennis Dillon. COUNCIL MEMBERS ABSENT:Councilmember Allen Chick.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Planner Muzaib Ruiz; Cheryl Price City Secretary. 1.Call Meeting to Order, Invocation, Pledge of Allegiance.The City Council Regular Meeting was called to order on August 5, 2019 at 7:05 PM. Invocationwas given by Councilmember Dillon and the Pledge of Allegiance was led by CouncilmemberBarrett. 2.CITIZEN INPUT:There were no citizens recognized who wished to speak on items not on the agenda. 3.CONSENT AGENDA:It was noted that the Drew Hall, Appointment for the 4A Board was present . Mr. Hall wasintroduced and noted that he wanted to become more involved in the community. Mayor Muir andCouncilmembers thanked him for volunteering his time to be on the Board.a.Approval of Minutes1.City Council Work Session Minutes 07152019Approve City Council Work Session Minutes for July 15, 2019.2.City Council Regular Meeting Minutes 07152019Approve City Council Regular Meeting Minutes of July 15, 2019.b.4A Board AppointmentApprove Appointing the Following Citizen to Open Board Position on the 4A Sanger TexasIndustrial Development Corporation Board:Drew Hallc.ATMOS GRIPApprove Resolution #081219 Responding to the Application of Atmos Energy Corporation Midtex Division, To Increase Rates Under the Gas Reliability Infrastructure ProgramSuspending the Effective Date of This Rate Application for FortyFive Days; Authorizing theCity to Continue to Participate in a Coalition of Cities Know as the "Atmos TexasMunicipalities;" Determining That the Meeting at Which the Resolution was AdoptedComplied with The Texas Open Meetings Act; Making Such Other Findings and ProvisionsRelated to the Subject and Declaring an Effective Date.A motion was made by Mayor Pro Tem Bilyeu to Approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (40,Councilmember Chick absent). 4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda. REGULAR AGENDA5.MOU Between SISD and City of SangerConsider, Discuss and Act on a Memorandum of Understanding Between Sanger IndependentSchool District and City of Sanger Related to Increasing Access to Early Learning Materials toChildren Ages 05; Authorize the City Manager to Execute Said Memorandum of Understanding.City Manager Alina Ciocan was recognized to summarize. Sanger Independent School District wasone of eight school districts in the state to receive three parts of the SSI Community PartnershipGrant through the Texas Education Agency to focus on increasing academic achievement. As aresult of this grant, the SISD would like to partner with the City to increase access to early learningmaterials to children ages 05. As per the proposed Memorandum of Understanding (MOU) theCity would provide the library location free of charger for cohosted events and waive any park feesassociated with any events covered by the agreement. Tammy Austin with the school district wasrecognized noting that the school district wanted to get more involved with more of the City eventsand they are going to start bringing out the Purple Bus, etc. She noted they are working on sometraining with the library staff and with parents that choose not to put thier children in a prekindergarten program. The new school superintendent of the School District Tommy Hunter wasrecognized by Mayor Muir and stated that he is looking forward to a great school year and wantedto thank the City for partnering with them and making an impact with the young 05 children beforethey get them. A motion was made by Mayor Pro Tem Bilyeu to approve the Memorandum of Understandingbetween Sanger Independent School District and City of Sanger related to increasing access to earlylearning materials to children ages 05 and authorize the City Manager to execute said Memorandumof Understanding. The motion was seconded by Councilmember Dillon. The motion carriedunanimously with a 40 vote (Councilmember Chick absent).6.First Baptist Church SUP (Public Hearing)Conduct a Public Hearing Regarding a Specific Use Permit (SUP) for a Religious, Charitable, orPhilanthropic Institution Land Use on a 0.57 Acres of Property, Zoned as SF10 (SingleFamilyResidential District 10), Generally Located East of North 5th Street, and 130 Feet North of theIntersection of Turtle Creek and South 5th Street.For the record, Mayor Muir noted on Item 6, because his name is listed on this collaborative grantwhich is a subset that he would be recusing himself from the meeting and and left the room. MayorPro Tem Bilyeu took over the meeting for Item 6, noting that Mayr Muir has left the room. MayorPro Tem Bilyeu read the item summary and opened the public hearing at 7:17 PM. Director of Development Services Ramie Hammonds summarized. The applicant is requesting aSpecific Use Permit for a property they own which is across the street from the church. It is asinglefamily residence (a house). They are requesting a Specific Use Permit to operate a charitable philanthropic institution on the property. Basically, it will be a food pantry with possibly somemedical and dental services included at the facility. The Planning and Zoning Commission heard thecase on July 8th, 2019 and approved it 70. There were some staff comments which have all beencleared up.Mayor Pro Tem Bilyeu requested that anyone wishing to speak in favor or against the request or ifthey have questions, to please come forward. Grant Bowles, Pastor of First Baptist Sanger, the church which is doing this. This is a partnershipwith First Refuge out of Denton. This will meet some very basic needs in our community. The needfor access to food, access to basic medical care and access to counseling services, especially forthose with low income. They do a mobile food pantry once a month and this past Saturday theyserved 135 families. This would be a program that would be ongoing and more than once a month. He noted he would be available to answer any questions.Deryll Friday was recognized and noted that this is a collaborative effort with the grant that theschool district received with First Refuge and the Church and is all included in the grant process. Brad Kearney was recognized noting that he lives in Sanger and is a member of the First BaptistChurch and is currently the board president for First Refuge. He noted is available to answer anyquestions when it comes to the question period. The ministry has done a lot for Denton County andis excited to partner with Sanger.Christy Daniel, introduced herself as the resource navigator that would be working out of the site forFirst Refuge, She noted she is also a counselor. They are expecting to have two rooms dedicated tomedical use.and two rooms dedicated to counseling. She noted that she and another individual werehired specifically to be counselors. They are working with the school district specifically with ages1218 to provide services that are not normally offered to them. They have already had a dentistapproach them and would allow them to use his office here in town. The services are provided forfree. The professionals work for free. Janie McCloud, a board member of First Refuge and a resident of Sanger noted she just wanted tospeak in support of the project.'There being no further citizens coming forward to speak on the item Mayor Pro Tem Bilyeu closedthe public hearing at 7:21 PM.7.First Baptist Church SUPConsider, Discuss and Act on Ordinance #072119 Regarding a Specific Use Permit (SUP) for aReligious, Charitable, or Philanthropic Institution Land Use on a 0.57 Acres of Property, Zoned asSF10 (SingleFamily Residential District 10), Generally Located East of North 5th Street, and130 Feet North of the Intersection of Turtle Creek and South 5th Street.Mayor Pro Tem Bilyeu read the item description. He asked if this is a school grant or partnershipwith the Sanger Independent School District. Mr. Brad Kearney was recognized and advised thatFirst Refuge Ministries operates in Denton and was started by First Baptist Denton. He saw theirwork and recognized an opportunity for Sanger and approached them. That the grant is based onfood insufficiency and a lack of resiliency (the ability to bounce back from a setback). He explainedthe details of the grant and noted that the school district is a part of the grant and will be distributingfunds from which they will receive some money for refurbishing the center. The school district is alsois getting a computer based program that helps with life skills. First Refuge will also be putting in afood pantry at the middle school which will be run by the students at the school. This grant wasapplied for through Texas Health Resources. There are a lot of entities involved. CouncilmemberClark brought up discussion regarding the Specific Use Permit being 36 months. Director ofDevelopment Services Ramie Hammonds noted that we have done several SUP's with varied yearsfrom one (1) year to five (5) years. She noted that the applicant has requested 36 months. Throughfurther questioning, Ms. Hammonds noted that staff now has a map that tracks the expiration datesto keep up with when they expire. It was noted after 36 months is over that they would have tocome back and reapply. Ms. Hammonds also noted that they have a parking arrangement withFirst Baptist Church where they can use their parking lot for parking during the week. She notedthat staff is in support and recommends approval. A motion was made by Councilmember Barrett to approve Ordinance #072119 regarding aSpecific Use Permit (SUP) for a Religious, Charitable, or Philanthropic Institution Land Use on 0.57acres of property zoned as SF10 (Single Family Residential District 10) generally located east ofNorth 5th Street and 130 feet north of the intersection of Turtle Creek and South 5th Street. Themotion was seconded by Councilmember Clark. The motion carried with three in favor (Barrett,Clark and Bilyeu). Councilmember Dillon abstained because he is a member of First BaptistChurch of Sanger, and Councilmember Chick Absent. 8.Sportsman 2 Preliminary PlatConsider, Discuss, and Act on a Preliminary Plat of Sportsman 2 Gas Station and ConvenienceStore, Being 4.084 Acres, Generally Located at the SouthEast Corner of East Lois Road and I35.For the record, Mayor Muir returned to the Meeting. Director of Development Services Ramie Hammonds was recognized to summarize the request. She noted that the City Council has seen this before when they presented the zoning. The applicantis proposing commercial development on a 4.084 acre site zoned as B2 (Business District2). Theproposed project is a convenience store and fueling facility. It consists of 12.784 square footbuilding (11,184 square fee of convenience store/retail and 1,600 square feet of tire shop), Eight (8)regular gas pumps, six (6) separate diesel pumps, and two (2) separate canopies. The site willcontain a approximately 1,600 square foot stand alone, 2bay tire shop. The existing structure onthe site will be demolished. All the proposed uses are permitted in the B2 Zoning District. Allcomments have been addressed. Staff did notice one item on the plat that the the last utilityeasement is labeled as a PUE and it needs to be labeled as a Fire. The other two areas it wascorrected but that correction did not get corrected. This is a preliminary plat and engineering is okwith accepting the preliminary plat as presented with the corrections to be made on the final plat. City Engineer Tracy LaPiene noted that it was just basically working out the Water and Fireeasements. The Planning and Zoning Commission approved the this preliminary plat with a 70 votecontingent on staff's comments being addressed and staff recommends approval. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Sportsman 2 GasStation and Convenience Store, being 4.084 acres generally located at the south east corner of EastLois Road and I35 with the one administrative change to be reflected on the final plat noting thePUC easement to Fire. The motion was seconded by Councilmember Clark. The motion carriedunanimously with a 50 vote (Councilmember Chick Absent). 9.Discuss Tax RateDiscuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rateand Approve Resolution 081319 Establishing Date, Time and Place for Public Hearings onBudget and Tax Rate.Finance Director Clayton Gray was recognized to summarize. He noted this item has a couple ofitems attached to it to fulfill the requirements of the Texas Local Government Code and the TexasTax Code. The first item is discussion and approval of a proposed tax rate. Staff is recommendingwe keep the same rate as the current and previous year (.6791 per $100 valuation). He noted thevote would also approve Resolution 081319 Establishing the Date, Time and Place for the PublicHearings on the Proposed Budget and Tax Rate, This schedules a public hearing on the budget andtwo public hearings on the tax rate. The Public Hearings noted in the Resolution are: The firstPublic Hearing is to be held on Monday, August 19th, 2019 at 7:00 PM is for the ProposedBudget for FY 20192020; and, for the First Public Hearing on the Tax Rate. The second PublicHearing for the Tax Rate will be held on Tuesday, September 3rd, 2019 at 7:00 PM. Both meetingswill be held in the City Council Chambers located at 502 Elm Street, Sanger Texas 76266. There was brief discussion and some minor questions regarding the tax rate which were addressedby Finance Director Clayton Gray. He advised that two motions needed to be made, that after thevote on the proposed tax rate the requirements for the public hearings are initiated. He summarizedwhat we are doing tonight is setting the proposed tax rate and setting the public hearings on theproposed budget and tax rate. On the September 16th meeting there will be three actions, 1 Adopt a tax rate; 2Certify the Tax Rolls; and, 3 Adopt the Budget. This item has two separate motions with called votes, one on setting the proposed tax rate and oneapproving Resolution 081319 Establishing the Date, Time and Place for the Public Hearings: A motion was made by Mayor Pro Tem Bilyeu to set the proposed tax rate of .6791 per $100 ofvaluation. The motion was seconded by Councilmember Dillon. The following roll call vote wastaken: YEA NAYCouncilmember Barrett XCouncilmember Clark XMayor Pro Tem Bilyeu XCouncilmember Dillon XCouncilmember Chick AbsentThe motion carried unanimously with a 40 vote (Councilmember Chick Absent). A motion was made by Councilmember Barrett to approve Resolution #081319 Establishing theDate, Time and Place for Public Hearings on the Proposed Budget and Tax Rate. For the record,the Public Hearings noted in the Resolution are: The first Public Hearing is to be held on Monday,August 19th, 2019 at 7:00 PM for the Proposed Budget for FY 20192020; and, for the first PublicHearing on the Proposed Tax Rate. The second Public Hearing for the proposed Tax Rate will beheld on Tuesday, September 3rd, 2019 at 7:00 PM. Both meetings will be held in the City CouncilChambers located at 502 Elm Street, Sanger Texas 76266. The motion was seconded by MayorPro Tem Bilyeu. The following roll call vote was taken: YEA NAYCouncilmember Barrett XCouncilmember Clark XMayor Pro Tem Bilyeu XCouncilmember Dillon XCouncilmember Chick AbsentThe motion carried unanimously with a 40 vote (Councilmember Chick Absent). 10.WWTP Change Order #7 Felix ConstructionConsider, Discuss and Possibly Act on Approving Change Order #7 in the Amount of $131,003.17Between the City of Sanger and Felix Construction Company for Construction of the SangerWastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager toExecute Said Change Order. City Engineer Tracy LaPiene summarized. He noted that this addresses getting the metal tankscompleted. He noted this may not be the last change order. That we are currently draining theconcrete tank and hope that after it is drained and inspected, that there are only minor improvementsrequired hopefully under $20,000. He noted there at are some funds available from changes in theproject, but there may be one or two additional minor change orders. He summarized some of thechanges and noted the largest item is the coating in Plant 3 was the coating and we did have theoption to treat only the rust spots, but we would have to drain the tank again if we had to address itin the future. So a better option would be to drain it clean it and completely paint/coat it on theinside while it is drained and cleaned. They also quoted a price for the outside of the tank and Mr.LaPiene requested that they leave that out at this point and it is readily accessible and if we wanted itpainted we could possibly use staff to paint it at that time. Mr. LaPiene and Mr. Jeff Caffey,Engineer with Alan Plummer and Associates was recognized and answered questions regardingpossible change orders and explained the timing issues and noted how long it was taking to removethe paint in the tank and discussed when the tanks will be coming on line. It was noted that eachplant will have 30 days after being put back online and then would be inspected for finalacceptance. With the project being done in phases is why it is being accepted in phases. There wasbrief discussion regarding the basin and it was noted there were no new cracks in the basin. Mr.Caffey noted they are filling in the cracks and noted that he could bring in their structural engineer
and they could explain the details. He noted the structure engineer made the statement to him that
the concrete has settled as much as it is going to settle on the slopes and did not believe there would
be additional cracking in those basins. Mayor Muir noted that they would wait for an assessment
from our City Engineer and if he felt we needed to get another opinion on the cracks before
acceptance. City Engineer Tracy LaPiene noted he is speaking with someone informally on this and
will and is looking doing some further investigation to put us all at ease with this issue. It was noted
that the basin has not been accepted.
A motion was made by Mayor Pro Tem Bilyeu to approve the Change Order #7 in the Amount of
$131,003.17 between the City of Sanger and Felix Construction Company for construction of the
Sanger Wastewater Treatment Plan Rehabilitation and Improvements; and authorize the City
Manager to execute said change order. The motion was seconded by Councilmember Barrett. The
motion carried unanimously with a 40 vote (Councilmember Chick absent).
11.INFORMATION ITEMS:
a.Monthly Financial Report 06302019
Monthly Financial Report for June 30, 2019.
b.Capital Projects Recap 07242019
Capital Projects Recap through Jul;y 24, 2019.
There was no discussion on the Information Items.
12.FUTURE AGENDA ITEMS:
Councilmember Clark asked for an update on the street projects.
Mayor Pro Tem Bilyeu noted that he would like to see an ordinance on food trucks come forward
because they are becoming more prevalent.
13.ADJOURN.
There being no further items for discussion, Mayor Muir adjourned the meeting at 8:14 PM.
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