04/24/2003-4A-Agenda Packet-Regular1 •
1. Call Meeting to Order.
AGENDA
4A CORPORATION
THURSDAY, APRIL 24, 2003
7:00 P.M.
201 BOLIVAR
2. a)
b)
CONSENT AGENDA
Approve Minutes: December 9, 2002
Disbursements
3. Citizen's Input
4. Consider and Possible Action on Aiding the City of Sanger in Construction of Sewer
Line Under m-35.
5. Adjourn.
Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
4-21-2003 04:55 PM C I T Y 0 F SANGER PAGE:
TRIAL BALANCE
AS OF: APRIL 30TH, 2003
41 -4A CORPORATION
**** MONTH TO DATE HH ***** YEAR TO DATE*****
ACCOUNT NOi TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 1,500.13
00-1011 SANGER TX.IND.DEV.CD.67516/4A 0.00 0.00
00-1012 MONEY MARKET (4A) INV. 0.00 91,098.34
00-1053 RECEIVABLE-OTHER 0.00 28,586.97
00-1062 AMOUNT TO BE PROVIDED L-T-D 0.00 801,686.97
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB 0.00 801,686.97
00-3020 FUND BALANCE 0.00 120,646.78
REVENUES
00-4000 LOAN PROCEEDS 0.00 0.00
00-4425 STATE SALES TAX 0.00 75,860.47
00-4800 INTEREST INCOME 0.00 540.12
00-4940 DONATIONS 0.00 0.00
EXPENSES
75-5200 CHECK CHARGES 0.00 0.00
75-5210 OFFICE SUPPLIES 0.00 0.00
75-5215 TRAVEL & REGISTRATIONS 0.00 0.00
75-5220 DUES 0.00 0.00
75-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
75-5410 INSURANCE 0.00 0.00
75-5420 CONTRACTUAL SERVICES 0.00 16,210.76
75-5425 LEGAL FEES 0.00 0,00
75-6500 PROJECTS 0.00 0.00
75-6505 LOAN PAYMENTS 0.00 59,651.17
***TOTALS*** 0.00 0.00 998,734.34 998, 734.34CR
4-21-2003 04:56 PM C I T Y O F SANGER PASE: 1
FINANCIAL STATEMENT
AS OF: APRIL 30TH, 2003
41 -4A CORPORATION
CURRENT CURRENT Y-T-D 1' OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
REVENUE SUMMARY
4A REVENUES 163,500.00 0.00 76,400.59 46. 73 0.00 87,099.41
fH TOTAL REVENUES Hf 163,500.00 0.00 76,400.59 46. 73 0.00 87,099.41
------
EXPENDITURE SUMMARY
75-4A EXPENSES 133,550.00 0.00 75,861.93 56.80 0.00 57,688.07
*** TOTAL EXPENDITURES*** 133,550.00 0.00 75,861.93 56.80 0.00 57,688.07
------
** REVENUES OVER(UNDERl EXPENDITURES** 29,950.00 0.00 538.66 1.80 0.00 29,411.34
----
0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES (USES! 0,00 0.00 0.00 0.00 0.00 0.00
----
4-21-2003 04:56 PM
41 -4A CORPORATION
REVENUES
REVENUES
4A REVENUES
00-4000 LOAN PROCEEDS
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4A REVENUES
*** TOTAL REVENUES ***
CITY OF SANGER
FINANCIAL STATEMENT
AS OF: APRIL 30TH, 2003
CURRENT
BUDGET
0.00
162,500.00
1,000.00
0.00
163,500.00
163,500.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
0.00
Y-T-D '/. OF
ACTUAL BUDGET
0,00 0.00
75,860.47 46.68
540.12 54.01
0.00 0.00
76,400.59 46. 73
76,400.59 46.73
----
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
PASE: 2
BUDGET
BALANCE
0.00
86,639,53
459.88
0,00
87,099.41
87,099,41
4-21-2003 04:56 PM
41 -4A CORPORATION
75-4A EXPENSES
DEPARTMENT EXPENDITURES
52-SUPPLIES AND MATERIALS
75-5200 CHECK CHARGES
75-5210 OFFICE SUPPLIES
75-5215 TRAVEL & REGISTRATIONS
75-5220 DUES
75-5225 PUBLICATIONS/SUBSCRIPTIONS
TOTAL 52-SUPPLIES AND MATERIALS
54-CONTRACT SERVICES
75-5410 INSURANCE
75-5420 CONTRACTUAL SERVICES
75-5425 LEGAL FEES
TOTAL 54-CONTRACT SERVICES
65-Projects
75-6500 PROJECTS
75-650-5 LOAN PAYMENTS
TOTAL 65-Projects
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
OTHER FINANCING SOURCES (USESl
TOTAL OTHER FINANCING SOURCES (USES)
*** END OF REPORT***
CITY OF SANGER
FINANCIAL STATEMENT
AS OF: APRIL 30TH, 2003
CURRENT
BUDGET
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
1,200.00
11000. 00
2,300.00
0.00
1301000.00
130,000.00
133,550.00
133,550.00
0.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Y-T-D '/. OF
ACTUAL BUDGET
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
16,210.76 350.90
0.00 0.00
16,210.76 704.82
0.00 0.00
591651.17 45.89
59,651.17 45.89
75,861.93 56.80
---
75,861.93 56.80
---
0.00 0.00
----
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
--------
0.00
0.00
PASE: 3
BUDGET
BALANCE
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
15,010.76)
11000.00
13,910.76)
0.00
701348.83
70 1 346,IM
57,688.07
57,688.07
0.00
4A DEPOSITS
1999 2000 2001 2002 2003 2004 2005 2006
AN. $61691.041 $81083.931 $81937.431 $10,348.821 $101188.22 I
FEB. $9,806.45 $9 763.37 $11 840.64 $14,870.78 $14,840.34
MARCH $6 700.02 $10 384.63 $8 984.18 $9 209.15 $12 446.36
I
APRIL $101075. 101 $81416.521 $9,517.251 $91195.02 I I
I
MAY $91970.221 $101323.151 $14,946.441 $101623.56 I I I
JUNE $71392.451 $71953.661 $10,131.01 I $11 1911.06 I
1
JULY $8?33.021 $71642.301 $12?84.181 $10,597.471 l
AUGUST $12 935.491 $10,854.251 $17 035.ool $14 962.171 I I I I
I
SEPT. $8,584.581 $7,103.501 $11 612.081 $12,928.161 I I I I
OCT. $91164.481 $101136.27 I $281586.97 I $131940.441
NOV. $81912.471 $111975.61 I $161166.701 $14,246.901
DEC. $12,594.421 $7,860.371 $101397.071 $101198.24 I
TOTAL 1111,559.82 1110,497.56 1160,938.95 1143,031.77 137,474.92
MINUTES: 4A BOARD
DECEMBER 9, 2002
PRESENT: Richard Muir, Gordon Lurry, Bill Fuller, Vickie Jenkins, Carroll McNeill
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose Chavez,
Assistant City Secretary/Administrative Assistant Samantha Renz, Paul
Vineyard, Mrs. Vineyard, John Springer
1. Richard Muir called meeting to order.
2. a)
CONSENT AGENDA
Approve Minutes: November 21, 2002
Richard Muir indicated on Item #4, it indicates the payments would start on the 37th
month, the discussion was that interest would be paid the first three years. This should
be changed to "principal payments would start on the 37th month."
Minutes approved.
3. Citizen's Input.
None.
4. Consider and Possible Action on Financial Aid for Babe's Restaurant to Possibly Locate
in Sanger.
Vickie Jenkins asked Mr. Vineyard what kind of amortization he was looking for.
Mr. Vineyard indicated probably 10 years, but possibly 7 ½ years.
Richard Muir asked Vickie what the factor would be for every $1,000 dollars we would
borrow.
Vickie Jenkins indicated it would vary, she figured about $2500 per month for this loan.
($250,000.00) She indicated the board could not afford it.
Carroll McNeill took the 47 month income schedule, and indicated the board had
collected over $500,000 dollars. That came to a little over $10,000.00 per month. He
felt it might be cutting it too close. He indicated they need some kind of basis of being
able to figure what they can do, what they would be willing to do, and how would they
figure it.
Discussion regarding the revenues.
Bill Fuller indicated the total revenue has decreased 10% over last years revenues.
Vickie Jenkins asked Mr. Vineyard if they considered an amount less than $250,000.00
would he still be interested.
Mr. Vineyard indicted that he probably would not.
Discussion regarding setting guidelines in the future.
Richard Muir expressed that there may be a possibility of increased sales tax revenue
with this new business.
Mr. Vineyard asked if they were considering his payment when considering the
finances for the loan payments.
Richard Muir indicated he had not.
Discussed impact that Wal-mart had on Paul's Valley, and the impact it has had on
Sanger.
Vickie Jenkins indicated they were in a situation that they could not do all they wanted
to do because of the previous obligation.
Richard Muir indicated they would welcome any comments from him, but did not feel
they could loan the $250,000.00.
Mr. Vineyard indicated he would like to hear any number, and would get a contractor
to give him a cost on the building renovations. He felt Sanger was a good location.
They may look at it at a later date if the numbers do not work.
Vickie Jenkins indicated that she hated to see it die.
Discussion continued regarding the proposal.
Bill Fuller indicated if it did not work out tonight, possibly a year from now when they
look at the revenues, maybe they could reconsider it.
Richard Muir indicated he could not stand the thought of him walking away, and not
knowing what the board would do to help him. He indicated if anyone had a figure they
felt comfortable with, be would like it thrown out there for him to look at.
Carroll McNeill indicated be felt $100,000.00 would work.
Vickie Jenkins indicated she agreed with the $100,000.00.
Gordon Lurry indicated he was tied between wanting the restaurant and knowing what
the revenues were, and what the board could do.
Bill Fuller indicated he felt everything was very positive, but after he looked at it, he
did not feel $250,000.00 would be something they could do. He also had thought
$100,000.00 would be a workable number.
Vickie Jenkins indicated the board is ahead almost $100,000.00 on the current note.
Richard Muir asked the City Manager if there was any input from any of the City
Council.
Jack indicated there was not, but that they were looking at least one more retail store
coming to town.
John Springer indicated he appreciated the boards thought and input in this proposal,
and thanked them for the time they spent working on it.
Richard Muir asked if any member felt they should make a motion for the $100,000.00.
Carroll McNeill indicated he felt they should leave it as stated, and possibly in the
future they may be able to do more.
Richard invited them to contact the board at any time if they wanted to try other
negotiations.
Discussion continued regarding outlining some possible guidelines for the board.
Discussion regarding downtown merchants.
Discussed Guidelines, Carroll McNeill asked if there was any other 4A Board that may
already have guidelines.
City Manager indicted staff could check into it.
Discussion continued regarding possible guidelines for the board.
Gordon Lurry indicated he was curious if there was a way to do a study on other towns
regarding there proximity to a larger city. Look at other cities and see how they have
overcome it.
Discussion regarding future growth.
Vickie indicated she drove a few streets and counted 13 houses for sale. This concerned
her.
Bill Fuller indicated he drives around Sanger and compared to other little towns he has
seen, he felt that Sanger needed to clean up Sanger.
Richard Muir asked why apartments have not come to Sanger.
City Manager indicated there is one in the works at this time.
Lengthy Discussion continued regarding the City of Sanger, cleaning it up, and possible
growth.
Staff directed to check on guidelines from other cities.
5. Adjourn.
MINUTES: 4A CORPORATION
SEPTEMBER 27, 2001
PRESENT: Richard Muir, Bill Fuller, Carroll McNeill
ABSENT: Frank Ballard, Vickie Jenkins
OTHERS
PRESENT: City Manager Jack Smith, City Secretary Rose Chavez
1. Richard Muir Called the Meeting to Order.
2. a)
CONSENT AGENDA
Approve Minutes: April 12, 2001
April 17, 2001
Bill Fuller moved to approve the Consent Agenda. Carroll McNeill seconded. Motion
carried unanimously.
Richard Muir asked about the ABM Apartment project.
City Manager indicated he had not heard anything else since the City Attorney had
advised that the 4A Board could not legally be in partnership with this corporation.
The board members present agreed that if ABM is still interested they could come back
and approach the board again.
Carroll McNeill moved to approve the consensus. Bill Fuller seconded. Motion carried
unanimously.
3. Citizen's Input.
Discussion among the Board members regarding the GNB Note Payable.
4. Consider and Possible Action on FY 2001/2002 Budget.
Richard Muir indicated that he and Mr. Ballard had discussed trying to pay more on
the GNB Note Payable, and try to reduce the note before pursuing any more projects.
The Board discussed and agreed that once the Money Market account reaches
$90,000.00 to leave it in the Money Market and to take all account excess and pay it on
the note to reduce the debt.
Richard Muir asked if there was Sales Tax on the cafeteria at Wal-Mart.
City Manager indicated they could be charging sales tax on the food.
Discussed on the budget to increase line item 75-5505 to $130,000.00 and on future
projects to budget $0.00.
Carroll McNeill moved to adopt the budget with the changes made. Bill Fuller
seconded. Motion Carried unanimously.
5. Any Other Such Matters.
Discussion regarding Bio-Tech Research.
6. Meeting Adjourned.
4A DEPOSITS
I 1999 2000 2001 2002 2003 2004 2005 2006
I
AN. I $61691.04 I $8 1083.93 I $8,937.43 I $101348.82 I
l
FEB. I $91806.45 I $91763.37 I $11,840.64 I $141810.18 I
I
MARCH I $6,100.02 I $10 1384.63 I $8,984.18 I $9,209.15 I
~
APRIL I $10,075.18 I $8,416.52 I $9,517.25 I $9195.02 I I I I
I
MAY I $9,970.22 I $10,323.15 I $14 946.44 I $10,623.56 I I I I
I
JUNE I $7,392.45 I $7,953.66 I $10,131.01 I $11,911.06 I
I
JULY $8,733.02 I $7,642.30 I $12,184.18 I $10,591.41 I
AUGUST $12,935.49 I $10,854.25 I $11,035.00 I $14,962.11 I
l
SEPT. $8,584.58 I $1,103.50 I $11,612.08 I $12,928.16 I I
I
OCT. $9,164.48 I $10,136.21 I $28,586.97 I I
I
NOV. $8 1912.41 I $11,975.61 I $16,166.10 I
1
DEC. $12,594.42 I $7,860.31 I $10,391.01 I I
TOTAL I 111.559.82 1110.497.56 1160.938.95 1104.646.19
•