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09/14/2004-4A-Agenda Packet-Regular,... .... . .,. ... AGENDA 4A CORPORATION Tuesday September 14, 2004 2:00 P.M. 201 BOLIVAR 1. Call Meeting to Order. 2. a) CONSENT AGENDA Approve Minutes: February 19, 2004 3. Citizen's Input 4. Consider and Possible Action Regarding Adoption of Fiscal Year Budget 2004-2005. 5. Adjourn . .. MEMO September 2, 2004 To: 4A Board Members Fr: Rose Chavez, City Secretary/ Asst. City Manager Re: FY 2004-2005 Budget This is the normal procedure for adoption of the budget. I have enclosed copies for your review. • MINUTES: 4ABOARD FEBRUARY 19, 2004 PRESENT: Richard Muir, Carroll McNeill, Gordon Lurry, Vickie Jenkins Bill Fuller ABSENT: OTHERS PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose Chavez, Administrative Assistant/ Assistant City Secretary Samantha Renz, Paul Vineyard, Woodrow Barton 1. Richard Muir called Meeting to Order. 2. a) CONSENT AGENDA Approve Minutes: June 11, 2003 Caroll McNeill moved to approve the consent agenda as presented. Gordon Lurry seconded. Motion carried unanimously. 3. Citizen's Input None. 4. Consider and Possible Action Regarding Funds Committed for Babe's Chicken House. Paul Vineyard, Owner of Babe's Chicken house, read a letter indicating Babe's will not need the funds committed by the board. He indicated they have been close to break even from the first day. Without the commitment they would not have come to Sanger. The current numbers should double in the next two years. They are doing $100,000 dollars every four weeks. Mr. Vineyard indicated the city employees could not have been more helpful. He indicated it has been a great experience. He thanked the board for their commitment. Richard Muir indicated he appreciated his thoughts and comments. Paul Vineyard indicated the quality of work ethic of the young people employed in Sanger has been great. Richard Muir asked how many employees he had. Mr. Vineyard indicated over 40. Discussion . Mr. Vineyard thanked the board again. 5. Consider and Possible Action on Funds Regarding Sidewalk Repair in the Downtown Area. Discussed the balance on the current loan and the checking account balances. Richard Muir asked what was the year reserve they had set aside. Mr. McNeill indicated 1 years payments. Discussed they had decided to make minimum payments and deposit the rest in the money market to build up the account to fund some other projects. Richard Muir asked for status of the gas line. City Secretary indicated once construction begins then they will install the line. The board committed $27,000.00. No funds will be expensed until construction has begun. City Secretary indicated the sales tax deposit will be around $15,600.00 this month. Richard Muir indicated he has had some discussion with John Springer regarding the sidewalks. City Secretary indicated Richard Muir had asked if the 4B could commit an equal amount of funds. Staff indicated the 4B can, and they are considering it. Gordon Lurry asked if they have determined a definition of Economic Development and determined what will fall under that. Is sidewalk repair really Economic Development. Richard Muir indicated he felt if they move along and do things that contribute to a business coming to town then it is Economic Development. This is not a road or a bridge, but more like infrastructure. Mr. Muir indicated that Mr. Springer and other downtown owners had talked with an architect about infrastructure and improvements to the sidewalks. The plan would be similar to Denton's downtown area. It would include streetlights and pavers. Vickie Jenkins indicated she would like to know what the project is and the total cost. Gordon Lurry indicated he would also like to see the total cost and a plan. - Richard Muir indicated he agreed that downtown was commercially viable and would benefit citizens and local merchants. Being in a commercial area seems that it is community development with business development undertones. Vickie Jenkins indicated she was not against it, she just wanted a total cost for the project. Mr. McNeill indicated that he agreed with Vickie. Gordon asked if on the current sidewalks from 2nd to 5th Street, had there been any sidewalk repair not done that the city is mandated to do. City Secretary indicated the sidewalks belong to the City. In 1995, the city did a study on the sidewalks for ADA compliance, an engineer was paid, and plans were drawn. The work was never done to the cost of the project. Gordon Lurry indicated it needs to be separated out what is desired cosmetically, and what is mandated. City Secretary indicated probably in 1995 funds were not available. Mr. Barton indicated the low bid was $230,000.00. We used to have elevated sidewalks by the hardware store and the Florist. Some things have already been done. There is less work, but costs may have increased. Some of the work that the Street Department has done has followed that plan. The handicap access at the senior center and the police station are done. Some of the original plans could be accepted and utilized and there would have to be some revisions to some of it. The City Council, in their budget, has put funds in for sidewalks. Richard Muir indicated there has been some preliminary checking for grants, etc .. He indicated he felt the board had expressed and interest and a willingness to participate, but felt they can't make a commitment on an amount until they know how much the total project is. City Secretary indicated when she checked with Grant Works, there are grants out there, but they have to lead to a school or public library. The only grant is the Texas Capital Grant, the highest possible amount is $150,000.00. Discussed ADA requirements on sidewalks and buildings. Discussed ramps that have been provided on city buildings. Carroll McNeill expressed concerns regarding sidewalks in front of drug store. Woodrow Barton indicated since we don't have sidewalks to the West, the land could be brought down lower. We could build a ramp up to the existing sidewalk. He explained how it could be built. Mr. McNeill indicated he did not feel it would be too expensive to get the handicap ramps done. Gordon Lurry asked if there has been a plan for the aesthetics. Ci'ty Secretary indicated the engineer wanted $20,000.00 for the plans, but Barbara at Horsemans can draw the plans with help from the City Engineer. Ifwe could get the funding for what really needs to be done and wait on the cosmetics, maybe they could do sections at a time. Discussed traffic and parking on Bolivar Street. Carroll McNeill indicated he would like to see them move on the handicap ramps. He would like to see that completed. City Secretary indicated this was on the agenda to get feedback to give to the committee who is wanting to do the sidewalks. Richard Muir indicated the city could do the concrete, and maybe the 4A board could do historical street lights. The board members agreed that they would be interested in giving assistance upon receiving more information about cost and plans to enhance the aesthetic appearance for businesses downtown. 6. Meeting Adjourned. -03-2004 04:55 PM 41 -4A CORPORATION C I T Y O F S A N G E R PROPOSED BUDGET AS OF: JULY 31ST, 2004 CURRENT BUDGET Y-T-D ACTUAL PAGE: PROPOSED BUDGET 1 ----------------------------------------------------------------------------- REVENUE SUMf1ARY 4A REVENUES *** TOT AL RE VE tW ES **)Ii; EXPENDITURE SUMMARY 7':,-4A EXPUISES *** TOTAL EXPENDITURES .,a.,** * REVENUES OVER (UNDER) EXP.* 163,500.00 163,500.00 Li3,550.00 133,550.00 29,950.00 150,237.37 157,500.00 150,237.37 157,500.00 ============== ============= 68,394.69 157,500.00 68,394.69 157,500.00 81,842.68 0.00 ============== -03-2004 04:55 PM 41 -4A CORPORATION REVErWES 4A REVENUES 00-4000 00-4425 00-4:300 00-4940 LOAN PROCEEDS STATE SALES TAX rrnEREST HJCOME DONATIONS ** REVENUE CATEGORY TOTAL** TOT A L R EVE rw E S *** C I T Y O F S A N G E R PROPOSED BUDGET AS OF: JULY 31ST, 2004 CURRENT BUDGET 0.00 162,500.00 1,000.00 0. 00 163,500.00 163,500.00 =..:.::============ Y-T-0 ACTUAL 0.00 148,711.08 1,526.29 0.00 150,237.37 150,237.37 =======-======= PAGE: PROPOSED BUDGET 0.00 157,500.00 0.00 0.00 157,500./Hl 157,500.00 2 ·-03-2004 04:55 PM 41 -4A CORPORATION 7 5 -4 A EXP Er; SES DEPARTMENT EXPENDITURES C I T Y O F S A N G E R PROPOSED BUDGET AS OF: JULY 31ST, 2004 CURRENT BUDGET Y-T-D ACTUAL PAGE: PROPOSED BUDGET 3 ------------------------------------------------------------------ 52-SUPPLIES ANO MATERIALS 75-5200 CHECK CHARGES 100.00 0.00 0.00 75-5210 OFFICE SUPPLIES 200.00 0.00 200.00 75-5215 TRAVEL & REGISTRATIO 500.00 0.00 500.00 75-5220 DUES 250. 00 0.00 250.00 75-5225 PUBLICATIONS/SUBSCRI 200.00 0.00 200.00 "* CATEGORY TOTAL ** 1,250.00 0.00 1,150.00 54-CONTRACT SERVICES 75-5410 INSUR A ti CE 100.00 0.00 100.00 7:,-5420 C O r-1 T R A C T U A l SERVICES 1,200.IHl 700.00 1,200.00 i'5-5425 LEGAL FEES 1,000.00 0.00 1,000.00 * * CATEGORY TOTAL ** 2,300.00 700.00 2,300.00 ... PROJECTS 1s-6s,rn PROJECTS 0.00 0.00 0.00 75-6505 LOAN PAYr1ENTS 130,000.00 67 694.69 154,050.00 :J,:· * CATEGORY TOT~~,L ** 130,0~Hl.OO 67,694.69 1S4,0S0.00 0 EPA RT ME tH TOT A 1_ 133,550.00 68,394.69 157,500.00 ============== ============== --==·-=====---- *** TOTAL EXPENDITURES *** 133,550.00 68,394.69 157,500.00 ============== ===:.:.========== ===== = -==·--=== *•• END OF REPORT *** AB-101 REL# 4.01.00 (BRANCH 1, OPER vj8) LOAN STATUS THURSDAY FEB 19 2004 SANGER TEXAS INDU CUST-NO 00075600 DEPT-NO 1 LOAN-NO 20066800 DATE LAST MAINT 08/16/00 P-CODE O P-BANK 000 1 -DATE <LOAN-BAL 554,512.02 MATURITY 07/25/15 2 L-PMT <PR IN-DUE .00 3 INT-AMT 4 ESC-AMT 5 CR/LF-AMT 6 A/H AMT <INT-DUE <ESC-DUE <LC-DUE <TOTAL-DUE 1,458.44 .00 .00 87,752.90- 7 LC-AMT <----------------------- 8 UNAPPL 9 FEE AMT 10 POFF-FEE <NXT-PR-PMT <NXT-IN-PMT <SCHED-PMT --------------------------<INT BILLED TOTAL TRAN <PYOFF FEES <ESC-BAL <A/H-REB .00 1,823.05 7,499.41 1,884.41 .00 .00 .00 INT-RATE 4.0000 <CR/LF-REB .00 PAID THRU PAID TO PAID TO AS OF NEXT DUE DT-LS-PMT AMT-LS-PMT UNPAID INT ACCRD-INT DAILY EARN WRITE-DOWN ACCRL-STOP OFFICER INT YTD INT LS YR 2,086.30- 23,891.13- <MIN EARN /::-~ <PAYOFF (___555,~PEN/FEE 12/25/04 01/26/04 TODAY 01/25/05 01/26/04 7,499.41 1,458.44 1,519.8038 60.7684 .00 206 .00 (102 = CUST PROF, 302 = CUST INFO, 303 = CUST CODE, 312 = LIAB, 355 = P-LINK) (306 = INST STMT, 309 = MEMOS, 305 = ACCT INFO, 313 = COL SCRN) • 9-27-2002 10:31 AM C I T Y 0 F SANGE--R PAGE: TRIAL BALANCE AS OF: SEPTEMBER 30TH, 2002 41 -4A CORPORATION 1111 MONTH TO DATE 1111 11111 YEAR TO DATE 11111 ACCOUNT NO# TITLE DEBITS CREDITS DEBITS CREDITS ASSETS 00-1010 CASH 0.00 1,396.92 00-1011 SANGER TX.IND.DEV.CD.67516/4A 0.00 0.00 00-1012 MONEY MARKET (4Al INV. 0.00 90,468.24 00-1053 RECEIVABLE-OTHER 0.00 28,586.97 00-1062 AMOUNT TO BE PROVIDED L-T-D 0.00 801,686.97 LIABILITIES AND FUND BALANCE 00-2201 N/P GNB 0.00 801,686.97 00-3020 FUND BALANCE 0.00 110,954.62 REVENUES 00-4000 LOAN PROCEEDS 0.00 0.00 00-4425 STATE SALES TAX 0.00 145,8£8. 77 00-4800 INTEREST INCOME 0.00 1,203.37 00-4940 DONATIONS 0.0"~ 0.00 EXPENSES 75-5200 CHECK CHARGES 0.00 0.00 75-5210 OFFICE SUPPLIES 0.00 0.00 75-5215 TRAVEL & REGISTRATIONS 0.00 0.00 75-5220 DUES 0.00 0.00 75-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00 75-5410 INSURANCE 0.00 0.00 75-5420 CGNTRACTUAL SERVICES 0.00 1,200.00 75-5425 LEGAL FEES 0.00 0.00 75-5500 PROJECTS 0.00 0.00 75-6505 LOAN PAYMEN:S 0.00 137,374.&3 IH TOTALS HI 0.00 0.00 1,060,713.73 11 060 1 7i3. 73CR 9-27-2002 10:3'2 AM 41 -4A CORPORATION C I T V O F S A N 6 E R FINANCIAL STATEMENT AS OF: SEPTEMBER 30TH, 2002 CURRENT BUDGET CURRENT PERIOD V-T-D ~ OF ACTUAL BUDGET V-T-D ENCUMB. PAGE: BUDGET BALANCE ---------------·------------------------------------------ REVENUE SUMMARY 4A REVENUES *** TOTAL REVENUES *** EXPENDITURE SUMMARY 75-4A EXPENSES *** TOTAL EXPENDITURES*** * RPJENUES OVER(UNDER) EXPENDinJRES TCTAL O".'HER FINANCING SOURCES (USES) 145,000.00 0.00 145,000.00 0.00 ,. ===== 133,550.00 0.00 133,550.00 0.00 ---------------------------- ** 11,450.00 0.00 --------------------------------------- 0.00 0.00 0.00 0.00 0.00 0.00 ---------------------------- 148,072.14 102.12 0.00 3,072.14) 148,072.14 . 102.12 0.00 3,072.14) ------===-----=--=-=== 138,574.63 103.76 0.00 5,024.63) 138,574.63 103. 76 0.00 5,024.63) ------------------------------------- 9,497.51 82.95 0.00 1,952.49 ------------------------------------------------ 0.0~ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 i.00 0.00 --------------------------============= .. 9-27-2002 10:32 AM 41 -4A CORPORATION REVENUES --------------------- REV81'UES 4A REVENUES 00-4000 LOAN PROCEEDS 00-4425 STATE SALES TAX 00-11800 INTEREST INCOME 00-4940 DONATIONS TOTAL 4A REVENUES Hi TOTAL REVENUES ¼H C I T Y O F S A N G E R FINANCIAL STATEMENT AS OF: SEPTEMBER 30TH, 2002 CURRENT BUDGET CURRENT PERIOD Y-T-D '/. OF ACTUAL BUDGET Y-T-D ENCUMB. PAGE: 2 BUDGET BALANCE -------------------------------------------------------------- ,. 0.00 0.00 0.00 0.00 0.00 0.00 144,000.00 0,00 146,868.77 101. 99 0.00 2,868.77) 1,000.00 0.00 11203.37 120.34 0,00 203.37) 0.00 0.00 0.00 0.00 0.00 0.00 145, 000. ,00 0.00 148,072.14 102.12 0.00 3,072.14) 145,000.00 0.00 148,072.14 102.12 0.0~ 3,072.14) --------------------------------------------------------- 9-27-2002 10:32 AM 41 -4A CORPORATION 75-4A EXPENSES DEPARTMENT EXPENDITJRES 52-SCPPLIES ANC MATERIALS 75-52Z0 CHECK CHARGES 75-5210 OFFICE SUPPLIES 75-5215 TRAVEL & REGISTRATIONS 75-5220 DUES 75-5225 PUBLICATIGNS/SUBSCR!PTIG,it3 TOTAL 52-SUPPUES AND MATERiALS 54-CONiRACT SERlJICEE 75-5410 INSURANCE 75-5420 CGNTRACTUAL SERVICES 75-5425 ;,_EGAL r:ES TOTAL 54-CQNTRACT SER•; i CES S:-Pru jects ~5-5500 PRCJ~CTS 75-E,5~5 LOAN PAYMENTS • C I T Y O F S A N G E R FINANCIAL STATEMENT CURRENT BUDGET 100.l0 200.0J 500.00 250.00 200.00 1,250.00 100.00 1,200.00 11 2,00.w 0.00 130,000.00 130,~00.i0 AS OF: SEPTEMBER 30TH, 2002 CURRENT PERiOD 0.00 0. 0~1 0.00 0.00 0. '30 0.00 0.00 0.00 i.00 0.00 J.00 Y-7-D ACTUAL 0.00 0.00 0.011 J.0e ~.00 0.00 0.00 :, 200. ~·~ 0.e1J 1,200.00 ,; i".C' r~ l.JI BUDGET li.00 0.n 0.00 0.i~ 0.00 2.02 3.0J 100.0( 0.00 52. :7 :37,374.53 1~5.~? 137,374.53 105.67 0.00 ENC~MB. 0, Jr~ i.02 ?.J0 -Z. '£.0 0.Je (1; i.: ,.:.,._,;_, --·~· -··--------- PAGE: 3 BU~~ET HP.LANCE 100. e.0 20C. 0(1 ~ee:.z0 2:0.0z 20J.e0 i, 2:-~1. ?J """! -.. ' .• -.1 • ; ,,: ,' ~t •. : . ..:.; ----~··· ··------- -21-2001 09:05 AM C I T Y 0 F SANGER PAGE: --··· ~••.~·--i [( il-,i... jH;__Mi\~Lc. H:! Ut: r.uvtiql:lt.tt ~~1n, c6ij, 41 -4A CORPORATION **** MONTH TO DATE**** *"** YEAR TO DATE***** ACCOUNT NOi TITLE DEBITS CREDITS DEBITS CREDIT:- ASSETS 00-1010 CASH 0.00 1,507.54 00-1011 SANGER T'' ~\JD, DEV.CD.67516/4A 0.00 0.00 00-1012 MONEY MARKET (4Al INV. 0.00 90,163.07 00-1053 RECEIVABLE-OTHER 0.00 10. E6.26 LIABILITIES AND FUND BALANCE 00-3020 FUND BALANCE 0.00 46,185.35 REVENUES 00-4000 LOAN PROCEEDS 0.00 0.00 00-4425 STATE SALES TAX 0.00 28,586.97 00-4800 INTEREST INCOME 0.00 163.07 00-4940 DONATIONS 0.00 0.00 EXPENSES 75-5200 CHECK CHARGES 0.00 0.00 75-5210 OFFICt SUPPLIES 0.00 0.00 75-5215 TRAVEL & REGISTRATIONS 0.00 0.00 75-5220 DUES 0.00 0.00 75-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00 75-5410 INSURANCE 0.00 0.00 75-5420 CONTRACTUAL SERVICES 0.00 0.00 75-5425 LEGAL FEES 0.00 0.00 75-6.500 PROJECTS 0.00 0.00 75-6505 LOAN PAYMENTS 0.00 19,447.08 2 ***TOTALS*** 0.00 0.00 121,253.95 74,935.39CR -----·--·-·-··---·--·---_. .......... ·--··-·· ., ···-. ... ~ ., .,;«.-~ -21-2001 09:06 AM C I T Y 0 F SANGER PASE: FINANCIAL STATEMENT AS OF: NOVEMBER 30TH, 2001 41 -4A CORPORATION CURRENT CURRENT Y-T-D ~ OF Y-T-D BUDGET BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE REVENUE SUMMARY 4A REVENUES 140,000.00 0.00 28,750.04 20.54 0.00 111,249.96 *** TOTAL REVENUES *** 140,000.00 0.00· 28,750.04 20.54 0.00 111,249.96 ------------= EXPENDITURE SUMMARY 75-4A EXPENSES 3,450.00 0.00 19,447.08 563.68 0.00 ( 15,997.08) *** TOTAL EXPENDITURES*** 3,450.00 0.00 19,447.08 563.68 0.00 15,997.08i ----------------- ** REVENUES OVER(UNDERl EXPENDITURES** 136,550.00 0.00 9,302.96 6.81 0.00 127,247.04 --------- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------------------------------- . ·-21-2001 09:06 AM 41 -4A CORPORATION REVENUES ,. . ..... "~~ CITY OF SANGER FINANCIAL STATEMENT AS OF: NOVEMBER 30TH, 2001 CURRENT BUDGET CUR~ENT PERIOD Y-T-D '/. OF ACTUAL BUDGET Y-T-D ENCUMB. PAGE: 2 BUDGET BALANCE ------------------------------------------- REVENUES 4A REVENUES 00-4000 LOAN PROCEEDS 0.00 0.00 0.00 0.00 0.00 0.00 00-4425 STATE SALES TAX 140,000.00 0.00 28,586.97 20.42 0.00 111,413.03 00-4800 INTEREST INCOME 0.00 0.00 1£3.07 0.00 0.00 1£3.07) 00-4940 DONATIONS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL 4A REVENUES 140,000.00 0.00 28,750.04 20.54 0.00 111,249.96 *** TOTAL REVENUES Hf 140,000.00 0.00 28,750.04 20.54 0.00 111,249.96 -------------------------------------------------- -21-2001 09:06 AM 41 -4A CORPORATION 75-4A EXPENSES DEPARTMENT EXPENDITURES 52-SUPPI..IES AND MATERIALS 75-5200 CHECK CHARGES 75-5210 OFFICE SUPPLIES 75-5215 TRAVR & REGISTRATIONS 75-5220 DUES 75-5225 PUBLICATIONS/SUBSCRIPTIONS TOTAL 52-SUPPLIES AND MATERIALS 54-CGNTRACT SERVICES 75-5410 INSURANCE 75-5420 CONTRACTUAL SERVICES 75-5425 LEGAL FEES TOTAL 54-CONTRACT SERVICES 65-C'·. ~ ; ?·:t 3 75-f.5J0 ~RGjEi:TS 75-6505 LOAN PAYMENTS TOTAL 65-Pro_jects *** DEPARTMENT TOTAL *** *** TOTAL EXPENDITURES*** OTHER FINA~'CING SOURCES (USES) TOTAL OTHER FINANCING SOURCES (USESl *** END OF REPORT Hf • C I T Y O F S A N 6 E R FINANCIAL STATEMENT CURRENT BUDGET 0.00 200.00 500.00 250.00 200.00 1,150.00 100.00 1,200.00 11000.00 2,300.00 0.00 0.00 0.00 3,450.00 -------------- 3,450.00 -------------- 0.00 AS OF: NOVEMBER 30TH, 2001 CURRENT PERIOD 0.00 0.00 0.00' 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -------------- 0.00 -----------·-- 0.00 ------ Y-T-D i OF ACTUAL BUDGET 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,447.08 0.00 19,447.08 0.00 19,447.08 563.68 -------------------- 19,447.08 563.68 ------------------- 0.00 0.00 ------ - Y-T-D Eh'CUMB. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -------------- 0.00 ( ,. •· 'r•:·• .............. ;r ... ,, .. , PAGE: 3 BUDGET BALANCE 0.00 200.00 500.00 250.00 200.00 1,150.00 100. ~:~: 1,200.00 1,000.00 2,300.00 0.00 191447.08) 19,447.08) 15,997.08) ----- 15,997.08) ========------ 0.00