09/19/2006-4A-Agenda Packet-Regular•
AGENDA
4A Sanger, Texas Industrial Development Corporation
Tuesday, September 19, 2006
5:00 P.M. -201 BOLIVAR
1. Call Meeting to Order.
2. Approve Minutes: June 15, 2006
3. Review Financials.
4. Consider and Possible Action on Proposed Budget 2006/2007.
5. List of Future Agenda Items.
6. Adjournment.
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•
MINUTES:
MEMBERS
PRESENT:
MEMBERS
ABSENT:
OTHERS
PRESENT:
4A SANGER, TX INDUSTRIAL DEVELOPMENT CORPORATION
JUNE 15, 2006
President Richard Muir, Vickie Jenkins, Bill Fuller and Carroll
McNeill
Fred Yeatts
Jack Smith City Manager. Rose Chavez City Secretary/Asst. City
Manager, Cecile Carson, Economic Development Director
1. President Richard Muir called meeting to order.
2. Approve of Minutes: May 4, 2006
Minutes were approved as written.
3. Discuss Possible Infrastructure Assistance to Retail Development in the .Downtown
Area.
Cecile Carson addressed this item and gave an overview of the 2005 updates of the
Texas Economic Development Council. Ms. Carson discussed the four new items that
were added for eligible projects. The one eligible project that is applicable is business
related sewer utilities and site improvements which is now retail. The new
information from the State Legislature is that 4A can expand sales tax proceeds for
infrastructure improvements necessary to promote new or develop business enterprises
in regards to roads, water, electric utilities, rail spurs, gas, drainage and related
improvements and telecommunications and internet improvements.
Ms. Carson discussed the improvements to downtown in regards to the meeting with
Allen Nelson of Nelson Morgan Architects for a redesign of the transportation system
on Bolivar Street to include new sidewalks, parking, and transportation through the
downtown area. Cecile indicated that through discussions with the newly created
Downtown Development Authority they are looking at different options for funding.
As part of that project a request for related underground utilities, electric utilities and
water utilities improvements may be submitted.
Ms. Carson discussed the area that this encompasses which is about six city blocks.
She also indicated that she hopes to have a plan update by July 13 th when the 4B has
their scheduled meeting .
Carol McNiell indicated that before funds are spent on infrastructure improvement in
our downtown that some of the "mess" needs to be cleaned up.
Ms. Carson explained that part of that is on the application for Main Street that is
being proposed. This will include availability of grants as well as expertise from
architects and planners. The Proposed Historical District will focus on all new
construction criteria in the 1900 or 1920's. This would front Bolivar Street. She has
also submitted a grant proposal to NCTCOG for the hiring of a Code Enforcement
Officer to enforce code violation in our community.
Ms. Carson advised that there is a community organization that supports downtown.
President Muir inquired if this organization was planning to approach the 4A for
funding and who are the members.
Ms. Carson advised that the Downtown Development Association has members
consisting of Downtown Merchants, Chamber of Commerce and Representatives. Ms.
Vickie Jenkins inquired as to who appointed this committee.
Ms. Carson advised that it was formed from self selected members and started with
support from the Chamber of Commerce and as a committee they are forming a 501C
status to have an independent status as a community organization.
Ms. Carson indicated that she thought this Committee will also be approaching the 4B
Board and seeking other sources of funding and will also pursue grant funding. The
Texas Capital criteria is too difficult to meet this year, however, this is a possibility for
next year.
Discussion followed and concerns were expressed regarding the Note Payable that 4A
is committed to pay.
Ms. Carson discussed the donated architect services and possibly the services of an
engineer. Discussion continued.
President Muir indicated that this needs to benefit the common good of all the
businesses in the downtown area.
Discussion that before monies are spent that certain areas need to be cleaned up.
Discussion followed concerning monies that have been spent by this board for boring
under Interstate 35 for a sewer line. Concern was indicated that there has not been any
development in the area that it was to benefit.
The following issues were expressed by the Board:
1) The note payable that 4A owes and balance needs to be down to about $150,000 to
$200,000 before the board considers another big expense.
2) The amount the Board would entertain could be around $25,000 rather than
$75,000.
3) The option would be if the tax dollars would increase by new development then
the Board would consider a bigger amount.
Discussion followed concerning sales tax revenues and to use these monies wisely.
Ms. Carson discussed that the demand for Industrial Development in the United States
is not progressing therefore adjustments are made to utilize funds to better economic
conditions for the communities. Ms. Carson summarized that the only item to be
considered for Main Street improvement is infrastructure improvements to downtown.
President Muir indicated that the minutes of this meeting needed to reflect that the
Downtown Group Association is pursuing funding from the 4A for an infrastructure
project that will benefit the common good of downtown.
Vickie discussed the balance of $389,560 of the Note Payable at Guaranty National
Bank. The balance of the money market was at $187,346.
4. Discuss and Consider Incentive Criteria for the City of Sanger.
Ms. Carson addressed this item and provided the board with samples of incentive
packages from the City of Sachse and the City of Denision. The purpose was to for the
City to provide guidelines for businesses concerning economic development incentives.
Ms. Carson discussed the application process and the different terms and defmitions.
Discussed the recapture concerning default of an abatement agreement. Ms. Carson
also discussed the requirements regarding the incentive package.
Ms. Carson indicated that she is working on the proposal and in order to prepare a
package she needs the 4A and 4B to make their recommendations and then it will be
presented to the City Council for authorization. Ms. Carson indicated she is working
with the Chamber of Commerce, and with an Economic Development Committee. Mr.
Fuller and Mr. Jack Biggerstaff (Superintendent of SISD) serve on this Committee.
The information and those resources will be used that represent all the entities that can
be included in the incentive package which will be later presented to 4A and 4B for
recommendations.
Discussion on the incentives and terms of the package.
Ms. Carson discussed the terms of the incentive package being somewhere between 3 to
5 years.
•
Discussion concerning what type of business will promote more economic development
to qualify for the incentive package. Vickie Jenkins emphasized that the primary goal
is not how much taxes a company pays but what it does for economic development.
Ms. Carson again indicated she is working on the proposal and will use the resources
from the team that has been organized, since they represent all the entities.
Discussed incentives offered to businesses who sell retail versus grocery stores.
Vickie Jenkins emphasized that the primary goal is not how much taxes a company
pays but what it does for economic development for the entire community.
City Manager indicated that the criteria needs to be considered regarding property tax
valuation.
5. Discuss Amendments to By-Laws of the Corporation.
Ms. Carson indicated in reviewing the by-laws there is no term limit; however, State
Law requirement is a term of six years. The Board shall set meeting date, time and
location at the Annual Meeting. The meeting date, time and location may be changed
by the President with notice provided as set forth in the By-Laws. The Term of the
Officer is not listed and suggestion was indicated, that a term be served from Annual
Meeting to Annual Meeting.
Ms. Carson indicated that the Attorney General opinion is that directors serve at the
pleasure of City Council and serve as long as they wish to serve. If the Articles of
Incorporation do not have a term then the term is six years.
Recommendation by the Board for Ms. Carson to pursue this matter and present at
next meeting.
6. List of Possible Future Agenda Items.
7. Adjournment .
9-14-2006 02:34 PM C I T Y 0 F SAN G E R PAGE: 1
TRIAL BALANCE
AS OF: SEPTEMBER 30TH, 2006
41 -4A CORPORATION
**** MONTH TO DATE**** ***** YEAR TO DATE*****
ACCOUNT NO# TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 1,500.47
00-1011 SANGER TX.IND.DEV.CD.67516/4A 0.00 0.00
00-1012 MONEY MARKET (4A) INV. 0.00 213,399.79
00-1053 RECEIVABLE-OTHER 0.00 17,704.51
00-1060 DUE FROM GENERAL FUND 0.00 0.00
00-1062 AMOUNT TO BE PROVIDED L-T-D 0.00 437,619.80
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB 0.00 437,619.80
00-3020 FUND BALANCE 0.00 319,227.77
REVENUES
00-4000 LOAN PROCEEDS 0.00 0.00
00-4425 STATE SALES TAX 0.00 212,177.12
00-4800 INTEREST INCOME 0.00 3,531.53
00-4 94 0 DONATIONS 0.00 0.00
EXPENSES
75-5200 CHECK CHARGES 0.00 0.00
75-5210 OFFICE SUPPLIES 0.00 22. 72
75-5215 TRAVEL & REGISTRATIONS 0.00 0.00
75-5220 DUES 0.00 0.00
75-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
75-5410 INSURANCE 0.00 0.00
75-5420 CONTRACTUAL SERVICES 0.00 2,749.43
75-5425 LEGAL FEES 0.00 0.00
75-6500 PROJECTS 0.00 217,065.99
75-6505 LOAN PAYMENTS 0.00 82,493.51
***TOTALS*** 0.00 0.00 972,556.22 972,556.22CR
•
9-14-2006 02:31 PM
41 -4A CORPORATION
REVENUE SUMMARY
4A REVENUES
*** TOTAL REVENUES ***
EXPENDITURE SUMMARY
75-4A EXPENSES
*** TOTAL EXPENDITURES***
** REVENUES OVER(UNDER) EXPENDITURES**
TOTAL OTHER FINANCING SOURCES (USES)
•
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
220,000.00
220,000.00
184,800.00
184,800.00
AS OF: MONTH 30TH, 2005
CURRENT
PERIOD
0.00
0.00
0.00
0.00
Y-T-D
ACTUAL
215,708.65
215,708.65
302,331.65
302,331.65
% OF
BUDGET
98.05
98.05
163.60
163.60
35,200.00 0.00 86,623.00) 246.09-
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE: 1
BUDGET
BALANCE
4,291.35
4,291.35
117,531.65)
117,531.65)
121,823.00
0.00
0.00
0.00
9-14-2006 02:31 PM C I T Y 0 F SANG E R PAGE: 2
FINANCIAL STATEMENT
AS OF: MONTH 30TH, 2005
41 -4A CORPORATION
TES
CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
----------------------------------------------------------------------------------------------------------------------------------
REVENUES
4A REVENUES
00-4000 LOAN PROCEEDS
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4A REVENUES
*** TOTAL REVENUES ***
0.00 0.00
220,000.00 0.00
0.00 0.00
0.00 0.00
220,000.00 0.00
220,000.00 0.00
============== ==============
0.00 0.00 0.00 0.00
212,177.12 96.44 0.00 7,822.88
3,531.53 0.00 0.00 3,531.53)
0.00 0.00 0.00 0.00
215,708.65 98.05 0.00 4,291.35
215,708.65 98.05 0.00 4,291.35
============-= ============== ==============
9-14-2006 02:31 PM
41 -4A CORPORATION
T -. -EXPENSES
MENT EXPENDITURES
CITY OF SANGER
FINANCIAL STATEMENT
CURRENT
BUDGET
AS OF: MONTH 30TH, 2005
CURRENT
PERIOD
Y-T-D
ACTUAL
\-OF
BUDGET
Y-T-D
ENCUMB.
PAGE: 3
BUDGET
BALANCE
----------------------------------------------------------------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
75-5200 CHECK CHARGES 0.00 0.00 0.00 0.00 0.00 0.00
75-5210 OFFICE SUPPLIES 200.00 0.00 22. 72 11. 36 0.00 177.28
75-5215 TRAVEL & REGISTRATIONS 500.00 0.00 0.00 0.00 0.00 500.00
75-5220 DUES 250.00 0.00 0.00 0.00 0.00 250.00
75-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 0.00 0.00 0.00 200.00
TOTAL 52-SUPPLIES AND MATERIALS 1,150.00 0.00 22. 72 1. 98 0.00 1,127.28
54-CONTRACT SERVICES
75-5410 INSURANCE 100.00 0.00 0.00 0.00 0.00 100.00
75-5420 CONTRACTUAL SERVICES 28,500.00 0.00 2,749.43 9.65 0.00 25,750.57
75-5425 LEGAL FEES 1,000.00 0.00 0.00 ___Q___,__Q_Q 0.00 1,000.00
TOTAL 54-CONTRACT SERVICES 29,600.00 0.00 2,749.43 9.29 0.00 26,850.57
65-PROJECTS
75-6500 PROJECTS 0.00 0.00 217,065.99 0.00 0.00 217,065.99)
7 5 LOAN PAYMENTS 154,050.00 0.00 82,493.51 53.55 0.00 71,556.49
L 65-PROJECTS 154,050.00 0.00 299,559.50 194.46 0.00 145,509.50)
••• DEPARTMENT TOTAL ••• 184,800.00 0.00 302,331.65 163.60 0.00 117,531.65)
============== ===========:;:;== ==========----=============-==============
••• TOTAL EXPENDITURES ••• 184,800.00 0.00 302,331.65 163.60 0.00 117,531.65)
============== ============== ==========----=============-==============
OTHER FINANCING SOURCES {USES)
------------------------------
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
============== ============== ===========---=============-===========-=-
••• END OF REPORT•••
•
7-13~2006 03:48 PM
41 -4A CORPORATION
REVENUE SUMMARY
4A REVENUES
*** TOTAL REVENUES ***
EXPENDITURE SUMMARY
75-4A EXPENSES
*** TOTAL EXPENDITURES***
* REVENUES OVER {UNDER) EXP.*
•
C I T Y O F S A N G E R
DEPARTMENT HEAD BUDGET
AS OF: JUNE 30TH, 2006
CURRENT
BUDGET
220,000.00
220,000.00
184,800.00
184,800.00
35,200.00
Y-T-D
ACTUAL
173,083.79
173,083.79
285,383.40
285,383.40
112,299.61)
PAGE: 1
CITY SECRETARY
ORIGINAL COPY
DEPT. HEAD
BUDGET
242,000.00
242,000.00
242,000.00
242,000.00
===========-=
0.00
7-13-2006 03:48 PM
41 -4A CORPORATION
RF-UES
4A REVENUES
00-4000
00-4425
00-4800
00-4940
LOAN PROCEEDS
STATE SALES TAX
INTEREST INCOME
DONATIONS
** REVENUE CATEGORY TOTAL**
*** TOTAL REVENUES ***
C I T Y O F S A N G E R
DEPARTMENT HEAD BUDGET
AS OF: JUNE 30TH, 2006
CURRENT
BUDGET
0.00
220,000.00
0.00
0.00
220,000.00
220,000.00
Y-T-D
ACTUAL
0.00
170,277.21
2,806.58
0.00
173,083.79
173,083.79
PAGE:
DEPT. HEAD
BUDGET
0.00
240,000.00
2,000.00
0.00
242,000.00
242,000.00
2
7-13-2006 03:48 PM C I T Y 0 F S A N G E R PAGE: 3
DEPARTMENT HEAD BUDGET
AS OF: JUNE 30TH, 2006
41 -4A CORPORATION
7 . EXPENSES
D .TMENT EXPENDITURES CURRENT Y-T-D DEPT. HEAD
BUDGET ACTUAL BUDGET
-----------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
75-5200 CHECK CHARGES 0.00
75-5210
75-5215
75-5220
75-5225
OFFICE SUPPLIES 200.00
TRAVEL & REGISTRATIO 500.00
DUES 250.00
PUBLICATIONS/SUBSCR_I ____ 2_0_0_._o_o
** CATEGORY TOTAL** 1,150.00
54-CONTRACT SERVICES
75-5410 INSURANCE
75-5420 CONTRACTUAL SERVICES
100.00
28,500.00
1,000.00 75-5425 LEGAL FEES
** CATEGORY TOTAL**
65-PROJECTS
75-6500 PROJECTS
75-6505 LOAN PAYMENTS
TEGORY TOTAL**
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
*** END OF REPORT***
•
29,600.00
0.00
154,050.00
154,050.00
184,800.00
=============
184,800.00
0.00
22. 72
0.00
0.00
0.00
22. 72
0.00
800.00
0.00
800.00
217,065.99
67,494.69
284,560.68
285,383.40
285,383.40
0.00
200.00
500.00
250.00
200.00
1,150.00
100.00
1,200.00
1,000.00
2,300.00
138,550.00
100,000.00
238,550.00
242,000.00
242,000.00