05/04/2000-4B-Agenda Packet-RegularAGENDA
4B CORPORATION
THURSDAY, MAY 4, 2000
7:00PM
201 BOLIVAR
1. Call Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: March 27, -1999 vo 0
Disbursements.
3. Consider and Possible Action on Expending Funds for Fill Dirt.
4. Consider and Possible Action on Expending Funds to Architects Phelps/Wood for
Providing Construction Documents on the Ballpark Concession Pavilion, for a
Maximum of $4,000.00.
5. Any Other Such Matters.
6. Adjourn.
MINUTES: 4B CORPORATION
March 27, 2000
PRESENT: Nel Armstrong, Beverly Branch, Glenn Ervin, John Payne, Randy Thompson
ABSENT: Terry Jones and Steve Hollingsworth
OTHERS
PRESENTS: Jack Smith, City Manager and Rose Chavez, City Secretary
1. Nel Armstrong called meeting to order.
2. CONSENT AGENDA
a) Approve Minutes October 25, 1999
b) Disbursements
Some of the board members expressed that the copies of the financial reports were not
legible which made it very difficult to read. City Secretary apologized and indicated
that they would be legible the next time they got a packet.
Glenn Ervin made the motion to approve consent agenda. Beverly Branch seconded.
Motion Carried unanimously.
3. Consider and Possible Action on Engineering Study for Railroad Park.
City Manager briefed the board on the engineering study and the dirt that was needed
at the site to bring the land up to grade.
Discussion followed concerning the existing fields, the new fields to be built, the
concession stand and the work that must be done.
Nel expressed that the responsibility of the 4B is mainly the money. The Parks Board
needs to make the recommendations to the 4B on what is needed.
Nel inquired as to a final bill on the engineering study. City Manager indicated that the
Board bas already paid around $1800.00. The final bill will be around $5000.00 or so
but the entire cost will not exceed $7000.00 which is what the board approved at a
previous meeting.
City Manger briefed the board on the information he received from Richard Huckaby,
City Manager in Corinth. The City of Corinth received funding on a grant for a new
park. The grant writers for the project were Hoover and Kline Inc.
City Manager indicated that the city needs to pursue a grant in July for possible
funding next year.
Beverly Branch expressed concern as to why was there a need to pursue for applying
for a grant.
Lengthy discussion followed.
City Manager explained that if in January the fields were brought up to the right
elevation and they possibly received funding on the grant then the money they had
spent on the park would be reimbursed.
Discussion.
Nel indicated that they should encourage the members of the Parks Board to pursue the
grant.
Nel reminded the members that at a previous meeting Julia Beavers had brought some
brochures for equipment for the other parks. Nel expressed that they certainly want
to complete Railroad Park and it is first priority but the other parks in town also need
attention.
Discussion.
4. Any other Such Matters
City Manager briefed the board on the status of the distribution center and the funds
that 4A has committed for this project on the purchase of the land. City Manger asked
if the 4B Board would even consider helping fund the land for the distribution center.
Discussion.
Nel indicated that at some point in time they might pledge some of the 4B funds to help
with the purchase of the land for the distribution center.
John Payne asked if there was any indication as to when this company will make a
decision as to whether Sanger will be the site and how long is it in the future before the
4B has to consider this.
City Manager indicated he was not sure but possibly in April.
Beverly Branch indicated that it was her understanding that 4B funds could not be
used for economic development projects.
City Manager explained that the 4A funds cannot be used for Parb Projects; however,
the 4B funds can be used toward Economic Development Projects. There was a
discussion as to other projects 4B funds can be used for.
John Payne asked if there was a figure given of financial support for Railroad Park.
Nel indicated that a figure of $350,000 was discussed, it was not a pledge, but a limit
as to how much the board would spend.
Discussion followed concerning the sales tax that is received in a year which was
approximately $120,000. The discussion continued concerning the distribution center,
and the possibility of the 4B funds to be used as a commitment toward repayment of
a loan at some later date.
John Payne expressed that City Hall and the Police Department are "busting out at the
seams" the 4B funds could also be used for a building for a new City Hall and Police
Department. The Fire Department is also in a similar situation. John indicated that
if they made a list of entities that could come at some point in time and ask for funds
$120,000 a year is not going to be enough.
Discussed again was the grant application. It was also discussed, the need to pay for
dirt.
Nel asked City Manager if he could possibly consider when preparing the city's budget
for next year allocating funds for improvements at Railroad Park.
City Manager indicated that he would certainly include funds.
Nel emphasized that the city council needs to be convinced that this project is a priority.
Discussion continued as to what board needs to proceed to get this project going.
It was decided that since they know how much dirt is needed, the City Council needs
to decide to proceed to get the cost and if they cannot afford the cost, then City Council
needs to make recommendation that the 4B fund the cost.
Randy Thompson asked if there was a grand plan on the Railroad Park.
City Manager indicated that a grand plan does exist. He indicated that when the
Grant was submitted to the Texas Parks and Wildlife, being a 50/50 grant, and it being
turned down twice the staff took the "Grand Plan" and minimized it to where it could
be done in-house to cut down on cost.
Nel Armstrong expressed how the City Council and the Parks Board need to coordinate
the steps to be taken to proceed on this project
-
City Manager indicated. he will get the estimated cost for the architectural engineering
on the concession stand from Art Phelps. Once the cost is give~ it will then be taken
to City Council for a decision for funding. If the City Council decided they are not
funding the cost they can recommend that it be sent to the 4B for their consideration.
Discussion concerning the bids and pursuing advertisement.
City Manager indicated that even after plans are approved on the concession stand the
plans still need to be approved by the Park, Board and the City Council.
Nel indicated they will try to meet again on April 27.
S. Adjournment
Motion was made by John Payne to adjourn. Randy Thompson seconded. Motion
carried.
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00-1010 CASH
B E G I N N I N G B A L A N C E
10/14/99 10/21 B49101 DEPOSIT
10/31/99 11/16 B51001 CHECK 1012
10/31/99 11/16 B51201 INTEREST
---------------------
11/08/99 11/16 B51101 CHECK 1013
11/08/99 11/16 B51101 DEPOSIT
11/30/99 12/08 853001 CHECK 1014
11/30/99 12/08 B53001 INTEREST
12/31/99 1/21 B55301 DEPOSIT
12/31/99 1/21 855301 INTEREST
12/31/99 1/21 B55301 CHECK 1015
1/21/00 1/21 855401 DEPOSIT
1/21/00 1/21 B55401 CHECK 1616
. ·-1100
SALES TAX FOR OCTOBER
ROSE CHAVEZ
INT FOR OCTOBER
OCTOBER ACTIVITY DB:
6NB INVESTMENT ON CD
SALES TAX
ROSE
INTEREST FOR DECEMBER
NOVEMBER ACTIVITY DB:
SALES TAX DEwmER
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SECRETARIAI..-BK66 DEC
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SALES.TAX JANUARY
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INTEREST FOR JANUARY 2/21_858801 INTEREST
-JANUARY 0 ACTIVITY DB:
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2/22/00 2/21 858901 DEPOSIT SALES TAX
2/29/00 3/16 863701 CHECK 1019 HUNTER AND ASSOCIATES
2/29/00 3/16 863701 CHECK 1019 ROSE CHAVEZ
2/29/00 3/16 863701 INTEREST INTEREST EARNED
FEBRUARY ACTUITY DB:
3/15/00 3/22 864601 DEPOSIT SALES TAX
3/31/00 4/27 868601 _DECK 1017 ROSE CHAVEZ
3/31/00 4/27 868601 INTEREST INT EARtED
MARCH OCTIVITY DB:
4/04/00 4/27 868801 DECK 1018 ROSE CHAVEZ
4/04/00 4/27 868801 OECK 1021 HUNTER AND ASSOCIATES
4/24/00 4/27 869001 DEPOSIT SALES TAX
APRIL OCTIVITY DB:
==--ACCWNT .TOT"-. DB:
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4-28-2000 9:51 AM 6/l DETAIL LISTING PAGE: 2 .
FUND : 42 -4B CORPORATION PERIOD: 10/1999 THRU 10/2000
DEPT : N/A ACCOUNTS:
DATE POST TRAN I REFERENCE -'==--=DESCRIPTION======== VEND INVOICE P.0.1 NOTE
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00-1053 RECEIVABLE-OTilER
B E G I N N I N G B A L A N C E
2/15/00 2/15 857701 MISC AUDITOR'S ADJUSTING JE
FEBRUARY ACTIVITY DB: 9,164.48
FUND BALANCE
BEGINNING BALANCE
2/15/00 2/15 857701 MISC AUDITOR'S ADJUSTING JE
FEBRUARY ACTIVITY DB:
STATE SALES TAX
BEGINNING BALANCE
t/99 10/21 849101 DEPOSIT SALES TAX FOR OCTOBER
OCTOBER ACTIVITY DB:
11/08/99 11/16 B51101 DEPOSIT SALES TAX
NOVEMBER ACTIVITY DB:
12/31/99 1/21 BSS301 DEPOSIT SALES TAX DECEMBER
DECEMBER ACT! VI TY DB:
1/21/00 1/21 BSS401 DEPOSIT SAi-ES TAX JAMJARY
JANUARY, ACTIVITY DB:
2/22/00 2/21 858901 DEPOSIT SALES TAX
=--==--== FEBRUARY ACTIVITY DB:
3/15/00 3/22 864601 DEPOSIT SALES TAX
MARCH ACTI V ITV DB:
4/24/00 4/27 869001 DEPOSIT SALES TAX
=== APRIL ACTIVITY .. DB:
-ACCOOO TOTAL DB: ,. .
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---------= JANUARY ACTIVITY
2/23/00 3/16 B63701 INTEREST INTEREST EARNED
--FEBRUARY ACTIVITY
3/31/00 4/27 868601 CHECK 1017 ROSE CHAVEZ
3/31/00 4/27 B68601 INTEREST INT EARNED
==== MARCH ACTIVITY
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4-28-2000 9:51 AM 6/L DETAIL LISTING
FUND : 42 -4B CORPORATION
DEPT : 76 4B CORPORATION ACCOUNTS:
_ATE gjST TRAN It REFERENCE =--------DESCRIPTION11====-VEND INVOICE P. 0.1 NOTE
------------------
76-5000 CHECK CHARGES
B E 6 I N N I N 6 BALANCE
76-5210 OFFICE Su'PPLIES
B E 6 I N N I N 6 BALANCE
76-5215 TRAVEL & REGISTRATIONS
B E 6 I N N I N 6 BALANCE
76-5220 DUES
B E 6 I N N I N 6 B.A LANCE
76-5225 PUBLICATIONS/SUBSCRIPTIONS
B E 6 I N N I N 6 BALANCE
76-5410 INSURANCE
B E 6 I N N I N 6 BA.LANCE
76-5420 CONTRACTUAL SERVICES
B E 6 I N N I N 6 BALANCE
10/31/99 11/16 B51001 CHECK 1012 ROSE CHAVEZ
OCTOBER ACTIVITY DB: 100.00
11/30/99 12/08 853001 CHECK 1014 ROSE
NOVEMBER ACTIVITY DB: 100.00
12/31/99 1/21 D55301 DECK 1015 SECRETARHl -BK66 DEC
DECEMBER ACTIVITY DB: 100.00
1/21/00 1/21 855401 CHECK 1616 SECRETARill. BKKS
JANUARY ACTIVITY DB: , 100.00
2/29/'lla 3/16 863701 CHECK 1019 ROSE CHAVEZ
---= FEBRUARY ACTIVITY 'DB: 100.00
4/04/00 . 4/27 868801 DECK' 1018
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ROSE CHAVEZ ,, ,.. APRIL ACJI~ITY DB: 100.00 . ' . . ,
ACCOUNT TOT!i. DB:
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4-28-2000 9:51 AM 6/L DETAIL LISTING PAGE: 5 .
FUND : 42 -4B CORPCRATION PERIOD: 10/1999 THRU ·10/2000
DEPT : 76 4B CORPORATION ACCOUNTS: THRU ZZ-ZZZZZZZZZZZ
DATE POST TRAN It REFERENCE ---------DESCRIPTION1=:-===-VEND INVOICE P.O.# NOTE ===-=AMOUNT= =BALANCE_:_
----------------
76-5450 ENGINEERING FEES
B E G I N N I N 6 B A L A N C E
2/29/00 3/16 B63701 CHECK 1019 HUNTER AND ASSOCIATES
--FEBRUARY ACTIVITY DB: 1,851.45
4/04/00 4/27 868801 CHECK 1021 HUNTER AND ASSOCIATES
APRIL ACTIVITY DB: 1,865.06
----------ACCOUNT TOTAL DB: 3,716.51
000834
CR: 0.00
000913
CR: 0.00
CR: 0.00
1,851.45
1,851.45
1,865.06
1,865.06
0,00
1,851.45
3,716.51
-------·---------------------------~:----:-:---:-, .. . •
76-5500 PROJECTS
ND OF REPORT 111
.,
BEGINNING BALANCE
000 ERRORS IN THIS REPORT! I I I I I 1-rt·I I I I I I
11 REPORT TOTALS 11
BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
-DEBITS -
86,988.73
175,420.48
~,409.21
--CREDITS -
86, 988. 73CR
175,~.48CR
2621 409,21CR
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