08/30/2001-4B-Agenda Packet-Regular•
AGENDA
4B CORPORATION
THURSDAY, AUGUST 30, 2001
6:00 PM
201 BOLIVAR
1. Call Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: May 29, 2000
Disbursements.
3. Citizen's Input
4. Consider and Possible Action on Issues Involving Railroad Park.
5. Any Other Such Matters.
6. Adjourn.
/t)." a, 4./11, • Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information .
•
MINUTES: 4B BOARD
MAY29,2001
PRESENT: Nel Armstrong, Beverly Branch, Glenn Ervin, Randy Thompson, Steve
Hollingsworth
ABSENT: John Payne, Terry Jones
OTHERS
PRESENT: City Manager Jack Smith, Administrative Assistant/Assistant City Secretary
Samantha Renz
1. Nel Armstrong called meeting to order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: September 19, 2000
Disbursements.
Nel asked City Manager about the expenses to Conley Sand and Gravel.
Beverly Branch moved to approve the Consent Agenda, Glenn Ervin seconded. Motion
carried unanimously.
3. Citizen's Input
None.
4. Consider and Possible Action on Issues Involving Railroad Park.
a) Contractual
City Manager indicated John Henderson is with his wife who is having a baby. He
indicated Mr. Conley is still hauling dirt and gravel, if the amount exceeds $15,000.00
it does need to be bid out.
Discussion.
Glenn Ervin indicated he would like to know how much has been hauled, and what it
has cost.
Discussed bills from Conley Sand & Gravel, $7,299.75 was paid in November for
hauling dirt, $8,000.00 was for flex base for the parking lot, John was supposed to
bring the $8,000.00 invoice to the board; however, it was paid by the board before the
board approved it .
•
Nel indicated she felt the board should pay the $8,000.00 but John should be instructed
to make sure to bring it to the board prior to paying it in the future.
Glenn Ervin indicated he did not have a problem paying $8,000.00 to get this park
completed.
Discussion regarding funds spent on the park.
Steve Hollingsworth expressed concerns regarding the concession stand and if it will
ever be built as planned.
Randy Thompson indicated the 4B Board is supposed to approve funds for projects
brought to them; however, the projects are not being brought to them.
Discussion regarding the dirt at the park.
Nel Armstrong indicated the only thing they were concerned about on this board is
paying the bills. She also wanted to get things done, but it is not there job to get things
done, its there job to pay the bills.
Glenn Ervin asked the City Manager if he could get John to get back up there and do
what needs to be done to get the park completed.
Beverly Branch moved to pay the $8,000.00 and that John Henderson be instructed
that he is to bring projects before the board before they are completed, Glenn Ervin
seconded. Motion carried unanimously.
b) Equipment Rental
City Manager indicated John wishes to rent a front end loader to load the dirt into the
trucks to be hauled to the park.
Nel asked Jack to check with Wal-mart to see if they will load dirt for us.
City Manager indicated be would check but there are several different companies out
there.
Nel asked for a motion on whether or not to rent the front end loader to haul the dirt.
Discussion.
Nel asked if it would be okay to get the figures and poll the board regarding the
estimate on the rental of equipment.
City Manager indicated it would be illegal •
•
Nel indicated they would call another meeting once they got the figures.
Discussion regarding the dirt and loading it.
Nel indicated they could authorize $2,500.00 for rental and if that doesn't work, call
another meeting.
Glen moved to authorize $2,500.00 to rent a front end loader to haul the dirt to
Railroad Park, Beverly Branch seconded. Motion carried unanimously.
5. Any Other Such Matters.
Randy Thompson asked if there was a project coordinator for the park.
City Manager indicated John Henderson was head of the parks department.
Steve Hollingsworth asked what it would take to have someone come in to look at the
engineering plans and tell the city what needs to be done with the park.
City Manager indicated we could bid it and find out.
Discussed Summer League responsibilities and what they have done.
Beverly Branch indicated the Parks Board has gotten the donations of material for the
concession stand, and some volunteers for labor.
Discussion.
City Manager indicated there was red water coming out of the ground and it had to be
tested thru TNRCC, the concession stand has to have a permit before it can be built.
Nel Armstrong indicated the City did have permission to put the park on the landfill
form TNRCC, they may have changed their rules, but that doesn't affect what was
done.
City Manager indicated he called Austin, they indicated lights could be put up, and the
concession stand could be built if it was not enclosed. He advised him it would be
enclosed and the gentleman indicated it would be okay as long as they got a permit.
6. Meeting Adjourned .
8-22-2001 08:48 AM C I T Y 0 F S A N G-E-R PAGE:
TRIAL BALANCE
AS OF: AUGUST 31ST, 2001
42 -4B CORPORATION
**** MONTH TO DATE**** ***** YEAR TO DATE*****
ACCOUNT NO# TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 2,750.02
00-1011 4B CDi66961 0.00 0.00
00-1012 MONEY MARKET (4Bl ACCOUNT 17,035.00 309,048.51
00-1053 RECEIVABLE-OTHER 0.00 10,136.26
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 844,477.47
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB 0.00 844,477.47
00-3020 FUND BALANCE 0.00 209,537.92
REVENUES
00-4425 STATE SALES TAX 17,035.00 124,118.38
00-4450 INTEREST 0.00 0.00
00-4800 INTEREST INCOME 0.00 9,214.77
00-4940 DONATIONS 0.00 0.00
EXPENSES
76-5000 CHECK CHARGES 0.00 0.00
76-5210 OFFICE SUPPLIES 0.00 53. 12
76-5215 TRAVEL & REGISTRATIONS 0.00 0.00
76-5220 DUES 0.00 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 0.00 1,000.00
76-5450 ENGINEERING FEES 0.00 0.00
76-5500 PROJECTS 0.00 19,883.16
2 ***TOTALS*** 17,035.00 17,035.00CR 1,187,348.54 11 187,348.54CR
8-22-2001 08:49 AM C I T Y 0 F SANGER PAGE: 1
FINANCIAL STATEMENT
AS OF: AUGUST 31ST, 2001
42 -4B CORPORATION
CURRENT CURRENT Y-T-D :< OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
REVENUE SUMMARY
4B REVENUES 141,000.00 17,035.00 133,333.15 94.56 0.00 7,666.85
*** TOTAL REVENUES *** 141,000.00 17,035.00 133,333.15 94.56 0.00 7,666.85
-----
EXPENDITURE SUMMARY
76-4B EXPENSES 140,100.00 0.00 20,936.28 14.94 0,00 119,163.72
*** TOTAL EXPENDITURES*** 140,100.00 0.00 20,936.28 14.94 0.00 119,163.72
------
REVENUES OVER(UNDERl EXPENDITURES** 900.00 17,035.00 112,396.87 488.54 0.00 111,496.87)
-------
0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
-----
8-22-2001 08:49 AM
42 -4B CORPORATION
REVENUES
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4450 INTEREST
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4B REVENUES
*** TOTAL REVENUES ***
CITY OF SANGER
FINANCIAL STATEMENT
CURRENT
BUDGET
140,000.00
1,000.00
0.00
0.00
141,000.00
141,000.00
AS OF: AUGUST 31ST, 2001
CURRENT
PERIOD
17,035.00
0.00
0.00
0.00
17,035.00
17,035.00
Y-T-D '/. OF
ACTUAL BUDGET
124,118.38 88.66
0.00 0.00
9,214.77 0.00
0.00 0.00
133,333.15 94.56
133,333.15 94.56
------
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
PAGE: 2
BUDGET
BALANCE
15,881.62
1,000.00
9,214.77)
0.00
7,666.85
7,666.85
8-22-2001 08:49 AM
42 -48 CORPORATION
76-48 EXPENSES
DEPARTMENT EXPENDITURES
52-SUPPLIES AND MATERIALS
76-5210 OFFICE SUPPLIES
76-5215 TRAVR & REGISTRATIONS
76-5220 DUES
76-5225 PUBLICATIONS/SUBSCRIPTIONS
TOTAL 52-SUPPLIES AND MATERIALS
54-CONTRACT SERVICES
76-5410 INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 ENGINEERING FEES
TOTAL 54-CONTRACT SERVICES
i-UTILITIES
16-5500 PROJECTS
TOTAL 55-UTILITIES
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
OTHER FINANCING SOURCES (USES)
TOTAL OTHER FINANCING SOURCES !USES)
*** END OF REPORT***
CITY OF SANGER
FINANCIAL STATEMENT
AS OF: AUGUST 31ST, 2001
CURRENT
BUDGET
200.00
500.00
250.00
200.00
1,150.00
100.00
1,200.00
0.00
1,300.00
1371550.00
137,550.00
140,000.00
140,000.00
0.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Y-T-D '/. OF
ACTUAL BUDGET
53.12 26.56
0.00 0.00
0.00 0.00
0.00 0.00
53.12 4.62
0.00 0.00
1,000.00 83.33
0.00 0.00
1,000.00 76.92
191883. 16 14.46
19,883.16 14.46
20,936.28 14.95
-----
20,936.28 14.95
-----
0.00 0.00
------
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE: 3
BUDGET
BALANCE
146.88
500.00
250.00
200.00
1,096.88
100.00
200.00
0.00
300.00
1171666.84
117,666.84
119,063.72
119,063.72
0.00
•
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NAME/ADDRESS
CITY OF SANGER
SANGER, TX 76266
ITEM DESCRIPTION
SANDY LOAM T.T. LOADS OF UNSCREENED SANDY LOAM
RED CLAY T.T. LOADS OF RED CLAY
HAULOFF LOADS OF HAULOFF
MAINTAINER HOURS OF MAINTAINER
TRACTOR HOURS OF TRACTOR
LOADER HOURS OF LOADER
We look forward to working with you!
~~(L/13)
Estimate
DATE ESTIMATE NO.
07 /23/'01 19
QTY RATE TOTAL
20 175.00 3,500.00
15 200.00 3,000.00
2 150.00 300.00
8 125.00 1,000.00
5 65.00 325.00
4 125.00 500.00
Total $8,625.00
_: .... .,_,_.. ·' TERM$; Duv _pon Receipt
' 1 "o/o Every 30 Days
CONLEY SAND & GRAVL_
P.O. BOX 340 • SANGER, TEXAS 76266
Office 940-458-7607
soLD To: C n r
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SHIPPED TO: B fl
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,CU$TOMER()ROE8 NO. OUR ()ADE~ NO.
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BILL TO
CI1Y OF SANGER
SANGER, TX 76266
ITEM QTY RATE
P.O.NO.
Invoice
DATE INVOICE NO.
JOB SITE
BAil.FIELDS
RAILROAD STREET
SANGER
08/22/'01
TERMS
Due on receipt
DESCRIPTION
1734
SHIP DATE
08/22/'01
AMOUNT
BIACKDIRT 20 50.00 TR/TR LOADS OF BIACK DIRT 1,000.00
BIACKDIRT 1 0.00 TR/TR LOADS OF BIACK DIRT 0.00
"CA\~ \b \
~\
<( t;"~
?\°''
Thank you for your business! Total $1,000.00
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.. ,, .. -:·~~:1 ... :. .., • ·· .. · .. · . .: ~i,· :~· ··? .::~· -\ -.-.
--JYtf)r' .-,,·•·' .. ··. 1 · .,._._ ..
. { "btr·'-
NAME/ ADDRESS
CITY OF SANGER
SANGER, TX 76266
ITEM
. '' , ,
DESCRIPTION
. ·:?•·:
SANDY LOAM T.T. LOADS OF UNSCREENED SANDY LOAM
REDCIAY T.T. LOADS OF RED CIAY
HAULOFF LOADS OF HAULOFF
MAINTAINER HOURS OF MAINTAINER
TRACTOR HOURS OF TRACTOR
LOADER HOURS OF LOADER
}"~
\}) e,t-\l5
~\Ji,0
·,
. . ,
We look forward to working with you!
QTY :~~=L-20
15 I ,510.,,-:-.;J. 10?>
2 .ro, ,, , /t>'.:>
~or:>
8 'IS,!)":' 2. s:D s s-D., "-:.:)~
4 1S: •:;P JOO
t
. Total 1. I ;;otfP
'] ,
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. '. ,---------------., ,.
NAME/ ADDRESS
CITY OF SANGER
SANGER, TX 76266
ITEM DESCRIPTION
. --. -
r.
SANDY LOAM T.T. LOADS OF UNSCREENED SANDY LOAM
RED CLAY T.T. LOADS OF RED CLAY
HAULOFF LOADS OF HAULOFF
MAINTAINER HOURS OF MAINTAINER
TRACTOR HOURS OF TRACTOR
LOADER HOURS OF LOADER
}":)
\µ e, e,. \lS
0f>-0
·,
. . .
We look forward to working with you!
• -• •• • • c•
QTY RATE~ TOTAL
---20 j /,0, C<" .:D_()O
15 1,::>_,,-:-..;,.i. 10Z>
2 ,r-o, ,, , /t>,;;>
bOt?
8 "7 S, ~-=-2.sD s s-l.>_,~c
4 1.J-: ·~ 300
'l !
· Total 1. I 5D,rP .,
,