11/29/2001-4B-Agenda Packet-RegularAGENDA
4B CORPORATION
THURSDAY, NOVEMBER 29, 2001
7:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: October 23, 2001
Disbursements
3. Citizen's Input.
4. Any Other Such Matters.
5. Adjourn.
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Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
MINUTES: 4B CORPORATION
OCTOBER 23, 2001
PRESENT: Glenn Ervin, Terry Jones, Beverly Branch, Randy Thompson, Steve
Hollingsworth, John Payne
ABSENT: Nel Armstrong
OTHERS
PRESENT: City Secretary/Assistant City Manager Rose Chavez, Vickie Jenkins
1. Beverly Branch Called Meeting to Order.
2. Citizen's Input
None.
3. Consider and Possible Action to Expend Funds for the Completion of the Infrastructure
to the Wal-mart Distribution Center.
City Secretary gave all members of the board the quotes on the financing for this
project.
Sanger Bank and Farmers & Merchants gave proposals on financing the $100,000.00
unsecured note and the $250,000.00 unsecured note. ·
City Secre~ary gave a brief summary on the status of the park, she addressed that she
had contacted the City of Denton and had spoken to the City Secretary in regards to
who prepares the bids on their baseball fields. She indicated she was referred to the
Park Superintendent, and after discussion he referred her to the company they use. She
indicated they have an appointment with him and be will come look at the fields and
address what needs to be done first.
Lengthy Discussion followed regarding expressed concerns relating to the completion
of the ball fields.
City Secretary advised the 4B Board bad pledged $325,000.00 for the completion of the
park.
City Secretary indicated that the City Manager and herself are concerned about public
opinion regarding expending all of the funds on one project, and felt it might be best to
get the loan for the entire amount of the project for the Wal-mart infrastructure.
Discussion continued.
Vickie Jenkins, Vice President of GNB, explained that the GNB proposal for the loan
would be at a 5% variable rate. She indicated that the 4B Board could be extended the
same amount as the 4A Board, which was $850,000.00 for the purchase of the land for
Wal-mart.
Discussion continued.
Terry Jones made the motion was mode to approve $350,000 for the infrastructure
improvements to the Wal-mart Distribution Center Projects, Funds can be drawn as
needed from the 4B up to a $350,000.00 maximum. Steve Hollingsworth seconded.
Motion carried unanimously.
4. Consider and Possible Action on Resolution for the Borrowing of Funds for the
Completion of the Infrastructure to the Wal-mart Distribution Center.
No Discussion on Resolution.
5. Any Other Such Matters.
None.
6. Adjourn.
·1-21-2001 09:06 AM C I T Y 0 F SANGER PAGE:
TRIAL BALANCE
AS OF: NOVEMBER 30TH, 2001
42 -4B CORPORATION
**** MONTH TO DATE**** ***** YEAR TO DATE*****
ACCOUNT NOit TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 1,452.19
00-1011 48 CDlt66961 0.00 0.00
00-1012 MONEY MARKET (4Bl ACCOUNT 0.00 350,249.56
00-1053 RECEIVABLE-OTHER 0.00 10,136.26
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 844,477.47
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB 0.00 844,477.47
00-3020 FUND BALANCE 0.00 209,537.92
REVENUES
00-4425 STATE SALES TAX 0.00 28,586.85
00-4800 INTEREST INCOME 0.00 637.30
00-4940 DONATIONS 0.00 0.00
EXPENSES
76-5200 CHECK CHARGES 0.00 0.00
76-5210 OFFICE SUPPLIES 0.00 0.00
76-5215 TRAVEL & REGISTRATIONS 0.00 0.00
76-5220 DUES 0.00 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 0.00 0.00
76-5450 ENGINEERING FEES 0.00 0.00
76-6500 Projects 0.00 0.00
•=1 ***TOTALS*** 0.00 0.00 1,206,315.48 11 083,239.54CR L.
·1-21-2001 09:06 AM C I T Y 0 F SANGER PAGE:
FINANCIAL STATEMENT
AS OF: NOVEMBER 30TH, 2001
42 -4B CORPORATION
CURRENT CURRENT Y-T-D 1' OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
REVENUE SUMMARY
4B REVENUES 140,000.00 0.00 29,224.15 20.87 0.00 110,775.85
*** TOTAL REVENUES *** 140,000.00 0.00 29,224.15 20.87 0.00 110,775, 85
------
EXPENDITURE SUMMARY
76-4B EXPENSES 2,450.00 0.00 0.00 0.00 0.00 2,450.00
*** TOTAL EXPENDITURES*** 2,450.00 0.00 0.00 0.00 0.00 2,450.00
-----
.. J REVENUES OVER !UNDER) EXPEND I TURES ** 137,550.00 0.00 29,224.15 21.25 0.00 108,325.85
------
0.00 0.00 0.00 0.00 0.00 0.00
0,00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES !USES) 0.00 0.00 0.00 0.00 0.00 0.00
--------
·1-21-2001 09:06 AM
42 -48 CORPORATION
REVENUES
C I T Y O F S A N 6 E R
FINANCIAL STATEMENT
AS OF: NOVEMBER 30TH, 2001
CURRENT
BUDGET
CURRENT
PERIOD
Y-T-D '/. OF
ACTUAL BUDGET
-------------------------
REVENUES
48 REVENUES
00-4425 STATE SALES TAX 140,000.00 0.00 28,586.85 20.42
00-4800 INTEREST INCOME 0.00 0.00 637.30 0.00
00-4940 DONATIONS 0.00 0.00 0.00 0.00
TOTAL 48 REVENUES 140,000.00 0.00 29,224.15 20,87
*** TOTAL REVENUES *** 140,000.00 0.00 29,224.15 20.87
------
Y-T-D
ENCUMB.
0.00
0.00
0.00
0,00
0.00
---
PASE: 2
BUDGET
BALANCE
111,413.15
637.30)
0.00
110,775.85
110,775.85
---------
11-21-2001 09:06 AM
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: NOVEMBER 30TH, 2001
CURRENT
BUDSET
CURRENT
PERIOD
Y-T-D '/. OF
ACTUAL BUDSET
Y-T-D
ENCUMB.
PAGE: 3
BUDGET
BALANCE
--------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARSES 0.00 0.00 0.00 0.00 0.00 0.00
76-5210 OFFICE SUPPLIES 200.00 0.00 0.00 0.00 0.00 200.00
76-5215 TRAVEL & RESISTRATIONS 500.00 0.00 0.00 0.00 0.00 500.00
76-5220 DUES 250.00 0.00 0.00 0.00 0.00 250.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 0.00 0.00 0.00 200.00
TOTAL 52-SUPPLIES AND MATERIALS 1,150.00 0.00 0.00 0.00 0.00 1,150.00
54-CONTRACT SERVICES
76-5410 INSURANCE 100.00 0.00 0.00 0.00 0.00 100.00
76-5420 CONTRACTUAL SERVICES 1,200.00 0.00 0.00 0.00 0.00 1,200.00
76-5450 ENSINEERINS FEES 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 54-CONTRACT SERVICES 1,300.00 0.00 0.00 0.00 0.00 1,300.00
65-Projects
76-6500 Projects 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 65-Projects 0.00 0.00 0.00 0.00 0.00 0.00
*** DEPARTMENT TOTAL *** 2,450.00 0.00 0.00 0.00 0.00 2,450.00
--------------------
*** TOTAL EXPENDITURES*** 2,450.00 0.00 0.00 0.00 0.00 2,450.00
----------
OTHER FINANCINS SOURCES (USES)
------
TOTAL OTHER FINANCINS SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
------
*** END OF REPORT***
MEMO
NOVEMBER 21, 2001
To: 4A Board Members
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Reason for Meeting
This meeting was called for one reason, which is the discussion of disbursements to
Conley Sand & Gravel. The Board approved up to $15,000.00 to Conley Sand &
Gravel for dirt work at Railroad Park. There was an additional expenditure paid to
them for the parking lot, which was not originally included in this amount. I wanted
to make sure the board was still in favor of expending the funds for the dirt work, even
with the expenditure for the parking lot. There has been some comments/discussion
from some of the board members regarding not all of the members having knowledge
prior to expenses, and I wanted to make sure we were all on the same page.
rn 4§.;. Due Upon ~4ceipt
, • l"o/o Everf30.Days'
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SOLD TO: -, 4
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CONLEY SAND & GRAVEL
P.O. BOX 340 • SANGER, TEXAS 76266
Office 940-458-7607
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