11/25/2002-4B-Agenda Packet-Regular•
AGENDA
4B CORPORATION
MONDAY, NOVEMBER 25, 2002
7:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: August 8, 2002
Disbursements
3. Citizen's Input
4. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
5. Adjourn.
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Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information .
MINUTES: 4B CORPORATION
AUGUST 8, 2002
PRESENT: Nel Armstrong, Beverly Branch, Thomas Muir, John Payne, Glenn Ervin
Steve Hollingsworth, Terry Jones ABSENT:
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose
Chavez, Streets/Parks Superintendent John Henderson
1. Nel Armstrong Called Meeting to Order.
2. a)
b)
Approve Minutes:
Disbursements
CONSENT AGENDA
May 13, 2002
Beverly Branch moved to approve the Consent Agenda as presented. Thomas Muir
seconded. Motion carried unanimously.
3. Citizen's Input
None.
4. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
John Henderson updated the board on the sprinkler system at Railroad Park, and
indicated he would like the board's approval to proceed with the fill dirt and grading.
He indicated he needed six or seven inches more fill because he wants to cover the
rocks.
He presented 2 proposals to the board:
Conley Sand & Gravel
GIT Trucking, Inc.
$12,025.00
$10,600.00
1300 yards delivered and graded
1250 yards delivered and graded
John Henderson indicated he did not have a problem with either company doing the
work.
Discussion regarding the difference in the number of yards quoted. John indicated each
contractor looked at the job and they bid the amount they felt would be needed.
Nel asked if the job requires more dirt will they each do it for the price quoted.
John Henderson indicated they would and that both contractors bid more than they
thought was necessary to make sure it would be covered.
Discussion regarding the contractors.
Glenn Ervin moved to award the bid to Gff Trucking. Beverly Branch seconded.
Discussed what was needed to complete the park.
John Henderson indicated they still need bleachers, and concrete work on the
walkways.
John Henderson indicated he also had a quote on the concession stand walk-way for
$3800.00.
John Payne indicated the baseball association has quite a bit of money. Last year they
were still using old equipment. They need to help with the concession stand.
Nel indicated the summer league indicated they would build the concession stand.
Discussion continued.
Nel asked how much was pledged on the park project.
City Secretary indicated they pledged $325,000.00.
City Secretary reminded the board that what they had decided at a previous meeting
was to proceed with the funds that they had on both the Wal-mart project and the park
project. If they needed additional funds they had discussed that they would borrow the
money.
John Payne indicated he felt they would be able to pay all of the obligations without
borrowing the money as long as the funds continue to come in as they have been.
Discussed lighting.
John Payne indicated if there is anyway to get lighting on these fields he would like to
see the city make every effort to do it.
Lengthy Discussion regarding the lighting.
John Henderson indicated he was trying to get a quote on bleachers for the field at the
community center.
Discussed possibility of getting the school's ballfields.
Motion carried unanimously to award the bid to GIT Trucking.
Discussion regarding the slab for the concession stand and the walk way around it.
Nel Armstrong indicated the Parks Board needed to get together with the Summer
League and see if they agree to commit with the 4B on a cost to construct the concession
stand.
John Payne indicated he felt all of the concrete should be done at the same time. He
also indicated they should think about irrigation at the same time.
5. Consider and Possible Action on Expenditure Regarding Infrastructure to Wal-Mart.
City Secretary indicated they were about $66,000.00 short on this project. She is
planning to approach the City Council to see if they will allow her to use funds from the
tap fees.
Discussion regarding the 4B commitments.
6. Meeting Adjourned.
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rA1N CONS1RUC1ION
'MIH41Miiiffl@ill'@ILIWMl 1
I SANGER, TEXAS
Gary Fain
(940) 458-5017 Cell (940) 300-8380 •----·-
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City __________ ---------------------·----------··----------State .. -----------------------City _____ . ____ . . . _______ State...:_:
Phone _____ _ '-Date of Plans __ .... ______ Architect _________ _
We hereby propose to furnish the materials and perform the labor necessary for the completion of
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All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and
specifications submitted for above work and completed in a substantial workmanlike manner for~r sum of
with payments-,*.:::!," ~,lb~£, jA-1-rkvf ,,,.,-<, Dollacs [$ '-' 4' ,,r,
Any alteration or deviation from above specifications involving extra
costs. will be executed only upon written orders. and will become an
extra charge over and above the estimate. All agreements contingent
upon strikes, accidents or delays beyond our control. Owner to carry
fire. tornado and other necessary insurance upon above work. Work-
men's Compensation and Public Liability Insurance on above work to be
taken out by
\91'ops_ FORM 3850
Respectfully submitted
Per
Note-This proposal may be withdrawn by us if not accepted
within days.
ORIGINAL
Wednesday, October 23, 2002 4:28 PM To:john
Fax
Date: Wednesday, October 23, 2002
Total Pages: 2
Subject: sanger concession
Name:john
Company:
Voice Number:
Fax Number: 9404584180
Note: i hope this works for you
Jay
From: Jay end Tine Perr, 458-5003
Name: Jay and Tina Parr
Company: Hope Chapel
Voice Number: 458-5003
Fax Number: 458-5003
134 Southside Drive
Sanger, Texas 76266
Page: 1 of 2
PARR PLUMBING
A a.IT ABOVE THE REST
TSBPe 1600-H!J-6~
Project: Sanger Concession
J J4 :JO(JTH.5Il>E
SAN6ER, TEXAS 76266
940-368-9028
City of Sanger Date: Oct 23, 2002
We Propose to provide materials and labor to perform the following:
Install waste. domestic water, three floor drains, two single compartment sinks,
Hook up for ice maker. and two hose blbbs using city provided backhoe.
Base Bid: $2,000.00
,
Base bid does not include:
1. Painting or any type
2. Electrical work or any type
3. Roofing of any type
4 Sales Tax
6 Permit fees
7 Fn:e1,e protection
8. Fire Protection
ACCEPTED: ________ _
9. Meterfees
JO. Impact rees
1 l. Civil Storm
12. Concrete work ofany type
13. Outside sewer or water supplies
14. Any damage done due to line~ not indicated on drawings
15. Any changes by addendum ·
PROPOSED: -~
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£00!i-8!i~ 'JJl!d eu11 pue ~er :woJ.:1 Wd ez:~ zooz '£Z Jaqopo •~epsaupaM
10/14/02 MON 15:24 FAX
AlnerfKid Pla,sround [)8$ltln. JnC.
972-312--8042 (Office)
972-312-8096 (Fax) -
TO: &rzr tJr s;CL6az
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PAGES: 3 / NCi... ~
FAX #: , -Qif.o --lf-:se-1./I f!£J
DATE: / ()-/(t -0c_.
COMMENTS:
c)J(.Jµ:
3941 Legacy Drive
Suite 204-114B
Plano, TX 75023
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10/14/02 MON 15:25 FAX 141002
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Capacity:
Size:
Use Zone:
Up to 56 childre~ ages 5-12 years
34ftx 19ftx 14ft
46 ftx 32 ft
This play system will meet the requirements for access under the Accessibility Guidelines for Play
Areas developed by the Federal Access Board with the addition of four ground-level play
components and when installed over accessible surfacing.
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11-25-2002 06:57 PM C I T Y 0 F S A N G E R PAGE:
~ TRIAL BALANCE
AS OF: NOVEMBER 30TH, 2002
42 -4B CORPORATION
**** MONTH TO DATE**** ***** YEAR TO DATE***** ACCOUNT NO# TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 100.00 2,2%.86
00-1011 4B CDll66%1 0.00 0.00
00-1012 MONEY MARKET (4B) ACCOUNT 26,417.44 67,097.84
00-1053 RECEIVABLE-OTHER 0.00 28,58£.97
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 0.00
LIABILITIES AND FUND BALANCE
00-2201 NIP GNB 0.00 0.00
00-3020 FUND BALANCE 0.00 351,064.57
REVENUES
00-4425 STATE SALES TAX 26,417.44 28,187.34
00-4800 INTEREST INCOME 0.00 32.08
00-4940 DONATIONS 0.00 0.00
EXPENSES
76-5200 CHECK CHARGES 0.00 0.00
76-5210 OFFICE SUPPLIES 0.00 0.00
76-5215 TRAVEL & REGISTRATIONS 0.00 0.00
76-5220 DUES 0.00 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 100.00 200.00
76-5450 ENGINEERING FEES 0.00 0.00
76-6500 Projects 0.00 1,947.00
***TOTALS*** 26,517.44 26,517.44CR 100,128.67 379,283.99CR
\
11-25-2002 06:58 PM C I T Y 0 F SANGER PAGE:
FINANCIAL STATEMENT
AS OF: NOVEMBER 30TH, 2002
42 -4B CORPORATION
CURRENT CURRENT Y-T-D ~ OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
-----------
REVENUE SUMMARY
4B REVENUES 145,000.00 26,417.44 28,219.42 19.46 0.00 116,780.58
*** TOTAL REVENUES *** 145,000.00 26,417.44 28,219.42 19.46 0.00 116,780.58
------------------
EXPENDITURE SUMMARY
76-48 EXPENSES 145,000.00 100.00 2,147.00 1.48 0.00 142,853.00
*** TOTAL EXPENDITURES*** 145,000.00 100.00 2,147.00 1. 48 0.00 142,853.00
-------
** REVENUES OVER!UNDER) EXPENDITURES** 0.00 26,317.44 26,072.42 0.00 0.00 26,072.42)
-----------
0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
--------------
\
11-25-2002 06:58 PM
42 -4B CORPORATION
REVENUES
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4B REVENUES
*** TOTAL REVENUES ***
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: NOVEMBER 30TH, 2002
CURRENT
BUDGET
144,000.00
1,000.00
0.00
145,000.00
145,000.00
CURRENT
PERIOD
26,417.44
0.00
0.00
26,417.44
26,417.44
------------
Y-T-D ,: OF
ACTUAL BUDGET
28,187.34 19.57
32.08 3.21
0.00 0.00
28,219.42 19.46
28,219.42 19.46
-----
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
-----------
PAGE: 2
BUDGET
BALANCE
115,812.66
967.92
0.00
116,780.58
116,780.58
--------------
..
11-25-2002 06:58 PM
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: NOVEMBER 30TH, 2002
CURRENT
BUDGET
CURRENT
PERIOD
Y-T-D '/. OF
ACTUAL BUDGET
------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES 100.00 0,00 0.00 0.00
76-5210 OFFICE SUPPLIES 200.00 0.00 0.00 0.00
76-5215 TRAVEL & REGISTRATIONS 500.00 0.00 0.00 0.00
76-5220 DUES 250.00 0.00 0.00 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 0.00 0,00
TOTAL 52-SUPPLIES AND MATERIALS 1,250.00 0.00 0.00 0.00
54-CONTRACT SERVICES
76-5410 INSURANCE 100.00 0.00 0.00 0.00
76-5420 CONTRACTUAL SERVICES 1,200.00 100.00 200.00 16.67
76-5450 ENGINEERING FEES 0.00 0.00 0.00 0.00
TOTAL 54-CONTRACT SERVICES 1,300.00 100.00 200.00 15.38
65-Pro jects
76-6500 Projects 142,450.00 0.00 11947.00 1.37
TOTAL 65-Projects 142,450.00 0.00 1,947.00 1.37
*** DEPARTMENT TOTAL *** 145,000.00 100.00 2,147.00 1.48
----------
*** TOTAL EXPENDITURES*** 145,000.00 100.00 2,147.00 1. 48
------
OTHER FINANCING SOURCES (USESl
TOTAL OTHER FINANCING SOURCES (USESi 0.00 0.00 0.00 0.00
-------------------------
*** END OF REPORT***
•
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
--
PAGE: 3
BUDGET
BALANCE
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
1,000.00
0.00
1,100.00
140,503.00
140,503.00
142,853.00
142,853.00
0.00
----
CONLEY SAND & GRAVEL, INC.
PO BOX 340
SANGER, TX 76266
Quoted to:
CITY OF SANGER
PO BOX 1729
SANGER, TX 76266
Customer ID Good Thru
CITY OF SANGER 8/31/02
Quantity Item
65. 00 T /L FILL DIRT 1300
Payment Terms
Net 10 Days
Description
YARDS FILL DIRT DELIVERED
1,300.00 MOTOR GRADER MOTOR GRADER WORK BY YARD
Quotation
Quote Number:
8/1/02
Quote Date:
Aug 1, 2002
Page:
1
Sales Rep
Unit Price Extension
150.00 9,750.00
1. 75 2,275.00
Subtotal 12,025. 00
Sales Tax
~ .. 1 I") n "'>C nn
G/f TRUCKING,INC.
614 S. 2ND
SANGER, TX 76266
940-458-5128
FAX 940-458-5176
__ ,, ...
CITY OF SANGER
JOHN,
BASE BID
"BID"
ADD DIRT TO SOUTH BALL FIELD
Jv2~-'o C.;-:-
6 INCH OF DIRT ·-YDS ..
HAULED IN ANTI GRADED DOWN
TOTAL $10,600.00
THANKS
GENE TIPTON