02/13/2003-4B-Agenda Packet-Regular-
AGENDA
4B CORPORATION
THURSDAY, FEBRUARY 13, 2003
6:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. a)
CONSENT AGENDA
Approve Minutes: November 25, 2002
December 9, 2002
b) Disbursements
3. Citizen's Input
4. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
5. Adjourn.
J/11 h ? 5,/~ /{/11 .
Date ana Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
MINUTES: 4B Board
November 25, 2002
PRESENT: Nel Armstrong, Beverly Branch, John Payne, Steve Hollingsworth, Thomas
Muir
ABSENT: Glenn Ervin, Terry Jones
OTHERS
PRESENT: City Manager Jack Smith, Assistant City Secretary Samantha Renz,
Streets/Parks Superintendent John Henderson
1. Nel Armstrong called meeting to order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: August 8, 2002
Disbursements
John Payne inquired as to what has been expended on the Park and the Wal-mart
project. He indicated be had signed several checks this past month, and was not sure
of the reasons for the dispersals.
Nel Armstrong explained the majority of those checks were for approved expenditures
on the Wal-mart project.
Beverly Branch moved to approve the Consent Agenda as presented, Thomas Muir
seconded, motion carried unanimously.
3. Citizen's Input.
None.
4. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
John Henderson showed diagram of concession stand.
Nel indicted when the park was started and the board dedicated money, it was supposed
to be a joint project between the board and the summer league. The summer league
said they would do the concession stand. She thought they decided to go with a plain
concession stand.
John Henderson indicated they did take off the second story, he had received a quote,
on the frame for $32,000.00. The brick has been donated.
Beverly Branch indicated the donations that were committed to previously, may not
still be there because of the length of time this has taken.
Nel Armstrong indicated that she felt it could be done for a lot less money. Felt they
should go more moderate and make it serviceable.
Discussion regarding the design of the concession stand.
Discussed the planned layout of the concrete.
Discussed that they should go ahead and fill in the grassy areas, with concrete or rock.
John Payne indicated his main concern was how much money was sitting in Sanger
Summer League Checking account. He thought the board had the ability to say we
have dedicated time and expense toward building this field, with the understanding that
the Summer league would help with the cost, and they have not paid anything. He felt
the board should let them know it was time for them to help.
Discussion continued regarding the summer league's participation.
John Payne indicated they should have a joint meeting with the summer league, 4B
Board, and Parks Board.
Discussed the concrete work and ADA requirements.
Discussed proposals.
John Henderson indicated he would like to get going with the bids for the concession
stand and flatwork.
Discussion continued regarding concession stand and restrooms.
City Manager, Jack Smith, indicated he felt this is something that will be around
forever, and that when it is built, it should be done in a way that Sanger will be proud
of, and not regret in the future. He suggested they bid both the octagon and the
rectangle.
Discussion continued, and the board again suggested having a meeting with the Summer
League to see if they will help with the concession stand.
Discussion regarding landscaping and water.
John Payne moved to call a meeting for the 4B Board, Parks Board and Summer
League for discussion of completion of Railroad Park. Beverly Branch seconded.
Motion carried unanimously.
Steve Hollingsworth moved to give John Henderson the go ahead to bid for the flat
work, excluding the slab. Beverly Branch seconded. Motion Carried unanimously ..
Nel Armstrong asked for a report on exactly how the funds have been spent.
Discussed to meet with all boards on December 9, 2002.
Discussed previously spent funds.
Samantha Renz indicated there was also an expenditure for lighting.
Expenses discussed.
Beverly moved to pay $8100 for light poles, Thomas Muir seconded.
John Payne asked if there was only 12 holes.
John Henderson indicated there were 16, and Mike had indicated that he already had
some of the poles.
Motion carried unanimously.
City Manager indicated Terry Jones would probably need to be removed from the
Board, and asked the board to submit any recommendations for replacement.
5. Meeting Adjourned.
MINUTES: 4B CORPORATION & PARKS BOARD
DECEMBER 9, 2002
PRESENT: Nel Armstrong, John Payne, Beverly Branch, Glenn Ervin, Steve Hollingsworth,
Rene Escobedo
ABSENT: Terry Jones, Thomas Muir
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose Chavez,
Streets/Parks Superintendent John Henderson, Laura Williams, Tammy Bell,
Dale Chedwiggin
1. Nel called Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: November 25, 2002
Disbursements
Glenn Ervin moved to approve the Consent Agenda, John Payne seconded. Motion
carried unanimously.
3. Citizen's Input
None.
4. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
Discussed expenditures thus far on the park project.
John Henderson indicated at the last meeting there was discussion about the concession
stand. He had spoken to a framer and was given a price of $20.00 per square foot on
a square building. Discussed that this would be between ten and fifteen thousand
dollars. He indicated they have not had a chance to get the bid packet together on the
flatwork.
Nel Armstrong asked if they decide to go with the square instead of the octagon, would
it be more serviceable to have it longer on the service side and narrower on the sides.
Discussion regarding the concession stand.
'
Steve Hollingsworth indicated he felt that an octagon or a square placed in a diamond
shape would look the best from all fields.
John Henderson indicated the concrete work would be about $2.75 per square foot.
Nel Armstrong asked about how many square feet it would be.
John Henderson indicated he was not sure. He needs to get with a framer and concrete
person and get them to walk the area to help him figure the information for the bid
specifications.
Nel Armstrong indicated she would like John to come back with costs on the concrete
work, the electric, and the framing.
Discussion continued regarding the concession stand.
Discussed the donations that were previously committed to.
John Payne indicated the Sanger Summer League has about $14,000.00 in their
account, he had heard there was fifty or sixty thousand dollars in the account.
Discussion regarding the Summer League funds.
Nel Armstrong indicated when the library was built, they had volunteers pitch in, and
it saved over $50,000.00. She felt there were people in Sanger that would be willing to
donate their time to help with the labor on this concession stand.
Nel Armstrong indicated John should get the bid on the concrete work and bring it to
them for approval. She indicated that the Summer League should seek volunteers to
pitch in on the concession stand and remaining work needed.
City Man1;1ger Jack Smith indicated he felt they should determine what the building
shape will be so that John can get the bid on the concrete work.
John Henderson indicated he had an estimate on the plumbing from Jay Parr for
$2,000.00. He indicated he needed the plumbing and the electrical work in before the
concrete work can be done.
Summer League representatives wanted to know what they needed to work on.
John Payne indicated they needed someone to take on the responsibility of coordinating
this project. He indicated John Henderson cannot handle all of the donations, and
everything on this project along with all of his other responsibilities.
Discussion regarding the park project.
Steve Hollingsworth moved for John Henderson to get the bids on the concrete work
as per present plan, with the slab for an octagon concession stand.
Beverly Branch seconded. Motion carried unanimously.
Discussion continued regarding the flatwork.
John Payne moved to direct John to get a bid on an Octagon concession stand
completely finished. Glenn Ervin seconded. Motion carried unanimously.
Discussed that the bid should include everything from the ground up.
John Payne moved that John Henderson get a cost to finish the electrical wiring and
everything to complete the lighting on the fields.
City Secretary indicated when she had talked to Mike Prater that he had indicated it
would cost about $50,000.00.
Steve Hollingsworth asked if the poles have been set.
John Henderson indicated they had started it.
Discussion about the lighting.
Motion amended that Mike Prater be responsible for the electrical costs on the lighting.
Glenn Ervin seconded.
Motion carried unanimously.
John Payne moved for the January Meeting to be the deadline for these proposals to be
submitted for consideration.
Discussion.
Schedule meeting for fourth Thursday in January.
Glenn Ervin seconded. Motion carried unanimously.
5. Meeting Adjourned.
4B EXPENSE:
Rose Chavez:
Secretarial/February 2003 $100.00
TOTAL ........................................ I $100.00
•
MEMO
February 10, 2003
To: 4B Board Members
Fr: Samantha Renz
Re: Railroad Park Expenditure
Attached is the proposal that John received from Amerkid on Completing the
Concession stand for Railroad Park.
We do not have a drawing to scale at this point. The engineer is working on it, and
hopefully will have it by the time of the meeting.
Mike Prater has the estimates on the Electrical work for the park; however, he is
making some adjustments and finishing up some fmal details, and will have this at the
meeting Thursday night.
AmeriKid Playground Design, Inc. ********** 3941 Legacy Drive • Suite 204-1148 • Plano, TX 75023
972-312-8042 (Office)• 972-312-8096 (Fax)• 866-263-0270 (Tollfree)
January 23, 2003
City of Sanger, Texas
201 Bolivar
P.O. Box 1729
Sanger, Texas 76266
Attn: Mr. John Henderson
RE : Concession Stand Construction
We propose to furnish all materials and perform all labor necessary for the completion of the
following scope of work:
Item
I.
2.
3.
4.
5.
6.
Description
Framing, complete
Interior (Drywall, insulation,cabinets, painting)
Exterior (Brick veneer, alum siding & trim)
Roof (Commercial composition shingles)
Plumbing (Includes hook-up to city water at site)
Electrical (120V &240V circuits as reqd,ceiling fans,
light fixtures and outside floods)
Included will be all doors, windows and coiling window covers.
Each Cost
$11,308.00 $11,308.00
6,928.00 6,928.00
12,480.00 12,480.00
4,500.00 4,500.00
3,500.00 3,500.00
7,269.00 7,269.00
Excluded are any vent hoods and related fire extinguishing devises required by code. These
items furnished by owner, installed by contractor.
This work is to be performed in accordance with the drawings and specifications submitted for
the above work and city codes for a total cost of $45,985.00. Proposed payment schedule to be
negotiated at time of award of contract.
This Proposal shall be deemed null and void if not signed within thirty days.
Respectfully submitted,
ACCEPTED:
Signature: ____________ _
Position: -------------
AmeriKid 'Playground Design, Inc.
3941 Legacy Drive• Suite 204-1148 • Plano, TX 75023
972-312-8042 (Office)• 972-312-8096 (Fax)• 866-263-0270 (Tollfree)
January 23, 2003
City of Sanger, Texas
201 Bolivar
P.O. Box 1729
Sanger, Texas 76266
Attn: Mr. John Henderson
RE : Concession Stand Construction
We propose to furnish all materials ~nd perform all labor necessary for the completion of the
following scope of work:
Item
1.
2.
3.
4.
5.
6.
Description
Framing, complete
Interior (Drywall, insulation,cabinets, painting)
Exterior (Brick veneer, alum siding & trim)
Roof (Commercial composition shingles)
Plumbing (Includes hook-up to city water at site)
Electrical (120V &240V circuits as reqd,ceiling fans,
light fixtures and outside floods)
Included will be all doors, windows and coiling window covers.
Each Cost
$11,308.00 $11,308.00
6,928.00 6,928.00
12,480.00 12,480.00
4,500.00 4,500.00
3,500.00 3,500.00
7,269.00 7,269.00
Excluded are any vent hoods and related fire extinguishing devises required by code. These
items furnished by owner, installed by contractor.
This work is to be performed in accordance with the drawings and specifications submitted for
the above work and city codes for a total cost of $45,985.00. Proposed payment schedule to be
negotiated at time of award of contract.
This Proposal shall be deemed nu11 and void if not signed within thirty days.
Respectfully submitted,
ACCEPTED:
Signature: ____________ _
Position: -------------
•
AmeriKid Playground Design, inc. ********** 3941 Legacy Drive• Suite 204-1148 • Plano, TX 75023
972-312-8042 (Office)• 972-312-8096 (Fax)• 866-263-0270 (Tollfree)
January 23, 2003
City of Sanger, Texas
201 Bolivar
P.O. Box 1729
Sanger, Texas 76266
Attn: Mr. John Henderson
RE : Concession Stand Construction
We propose to furnish all materials and perform all labor necessary for the completion of the
following scope of work:
Item
1.
2.
3.
4.
5.
6.
Description
Framing, complete
Interior (Drywall, insulation,cabinets, painting)
Exterior (Brick veneer, alum siding& trim)
Roof (Commercial composition shingles)
Plumbing (Includes hook-up to city water at site)
Electrical (120V &240V circuits as reqd,ceiling fans,
light fixtures and outside floods)
Included will be all doors, windows and coiling window covers.
Each Cost
$11,308.00 $11,308.00
6,928.00 6,928.00
12,480.00 12,480.00
4,500.00 4,500.00
3,500.00 3,500.00
7,269.00 7,269.00
Excluded are any vent hoods and related fire extinguishing devises required by code. These
items furnished by owner, installed by contractor.
This work is to be performed in accordance with the drawings and specifications submitted for
the above work and city codes for a total cost of $45,985.00. Proposed payment schedule to be
negotiated at time of award of contract.
This Proposal shall be deemed null and void if not signed within thirty days.
Respectfully submitted,
ACCEPTED:
Signature: ____________ _
Position: -------------