03/13/2003-4B-Agenda Packet-RegularAGENDA
4B CORPORATION
THURSDAY, MARCH 13, 2003
6:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: February 13, 2003
Disbursements
3. Citizen's Input
4. Consider and Possible Action on Budget Amendments to Fiscal Year 2001/2002 Budget.
5. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
6. Adjourn.
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Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
•
MINUTES: 4B Corporation (Sanger Texas Development Corporation)
February 13, 2003
MEMBERS
PRESENT: Nel Armstrong, Glenn Ervin, Beverly Branch, John Payne
MEMBERS
ABSENT: Mike Lawler, Thomas Muir, Steve Hollingsworth
OTHERS
PRESENT: Jack Smith, City Manager, Rose Chavez, City Secretary/Asst. City Manager
Mike Prater, Electric Supt. and John Henderson, Street Supt.
1. Nel Armstrong called meeting to order.
2. Consent Agenda
a) Approve Minutes November 25, 2002
b) December 9, 2002
Motion was made by Beverly Branch to approve Consent Agenda as presented.
Seconded by Glenn Ervin.
3. Citizen's Input
City Secretary advised the Board of the auditor's (Bill Spore) requirements for future
project expenditures. He is recommending that in the future when the Board pays for
projects the monies need to be transferred to the General Fund. This will simplify the
audit in capitalizing the improvements for Railroad Park.
The Board expressed no objections to the auditor's recommendation.
4. Consider and Possible Action on Issues/ Expenditures Regarding Railroad Park.
John Henderson, Street Supt. gave bis presentation with a full scale plan on the
construction of the concrete pad for the bleachers and sidewalks for the Railroad Park.
\
Discussion incJ-q4ed the square footage of the concrete that was needed. The bid
publication and the award of the bid.
Board Member John Payne asked questions in regards to what other work had to be
completed prior to the concrete work being done .
John Henderson indicated the electric and plum bin~ bad to be completed and that Mike
Prater, Elect. Supt. would address the electric.
Discussion.
John Payne asked what was the status on the electric.
Mike Prater, Electric Supt. indicated he was ready to proceed but was needing
approval from the board for the expenditures to order the equipment. Mike indicated
the poles are already in and paid for by the Board.
Mike Prater presented an estimated proposal of $20,453.90 to finish the lights at the
park.
John Payne inquired as to the time frame that once the lights were ordered, how long
would it take to get everything finished.
Discussion continued.
John Payne made the motion to approve the estimated expenditure of $20,453.90 for the
electrical supplies for the Railroad Park. Seconded Beverly Branch. Motion Carried.
John Payne made the motion to proceed to pay for the plumbing proposal from Jay
Parr of $2,900. Seconded by Beverly Branch.
Discussed the advertisement of bids. The cost of concrete.
John Payne informed the Board, he had been advised by the head of the baseball
commission that the Sanger Summer League would be the responsible for the building
of the concession stand. They have been pursuing donations and labor to complete the
project.
The billboard signs were discussed and the electricity to those signs.
Beverly Branch made a motion to send their recommendation on the plans for the
concrete to council for their approval and to award the bids. Second Glenn Ervin.
Discussion continued on the cost calculations of concrete.
5. Adjournment.
MEMO
March 10, 2003
To: 4B Board Members
Fr: City Secretary/Assistant City Manager Rose Chavez
Re: Budget Amendments
ORIGINAL PROPOSED DEPARTMENT
BUDGET AMENDED CHANGE CHANGE
48 ECONOMICS
DEVELOPMENT
REVENUES
PRIOR YEAR EXCESS Q 298.000
1
298.000
1 REVENUES
EXPENDITURES
PROJECTS 142,450 440,4so 1 29a.ooo I Q
NET4BECON.DEVELOPMENT QI AMENDMENTS
•
MEMO
March I 0, 2003
To: 4B Board Members
Fr: City Secretary/Assistant City Manager Rose Chavez
Re: Electric Expenditures
Attached are the invoices from the Electric Department on lighting at Railroad Park.
' ---City of
Someplace Special vs,._.,,.
TO 1-ecJ1 I i 11.L
QTY.ORDERED QTY RECEIVED
201 Bolivar St.
P.O. Box 1729
Sanger, TX 76266
(940) 458-7930
1. Please send ____ copies of your invoice.
CODE ______ _
Show this Purchase Order Number
on all correspondence, invoices,
shipping papers and packages.
F.O.B. POINT .ACCTG. CODE TERMS
31
(Q)~[Q)~[R1
38859
2. Order is to be entered in accordance with prices, delivery and specifications shown above. ~--
3. Notify us immediately if you are unable to ship as specified. AUTHORIZED BY
•.•,•.••.•••:::•,:•••••••h• .
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Last p .. ,,age
CUST.#:
SHIP TO:
BILL TO:
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1094
City of Sanger
100 Bolivar
Sanger, TX 76266
City of Sanger
Attn: Accounts Payable
PO Box 1729
Sanger. TX 76266
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·· LINE ·: ·-:.: QU.ANTITV
~o, . . ORCIEREO
QUANTITY ·a.o, PRODUCT .
AND-OESCRIPTION
orv:=··
.. S_HIPPED
1
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Fuse. Cartri~ 20(».\ 600V
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INVOICE
.: IN\IOICE:DATE I DRDERNO.
02106103 I 1602577-oo
P.Q,NQ, . I . PAGEi'.·
38859 I 1
Please remit all payment to:
Techline, Inc.
P.O. Box 200883
Dallas, TX 7·5320-0883
Phone: (512) 833-5401
INSTRUCTIONS
. SHIPPOIN'f_. . SHl~\'IA ..
:SHIPPED TERMS
02/06/03
UNIT
PRICE:
300:-00
37.50
Total
Invoice Total
-·
,·,··-···· .. •,:.;_
AMOUNT
INETI
1200i()()
150;00.
. · 1350 00 -:'::. . .,. 13so:oo ··
Past due invoices will accrue interest at the rate of one and one-half percent (1.5%) per month (18% per year).
..
-----City of 201 Bolivar St.
P.O; Box 1729
Sanger, TX 76266
(940) 458-7930
[p(!JJ~~[H]~~~ (Q)~[Q)~~
OOOE ____ 38718
Someplace Special
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Show this Purchase Order Number
on all correspondence, invoices,
shipping papers and packages.
TO REQUISITION NO.
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' REQUISITIONED BY WHEN SHIP SHIP VIA F.O.8. POINT ACCTG. CODE TERMS
QTY.ORDERED QTY RECEIVED STOCK NOJOESCRIPTION UNIT PRICE
19' ser Ci)\/k!..,r oous i 8 90
y ~5'.Jv ~KS TDfuc;es 13 0::1-
SJ_ q,, s;CU ('1_1 ttu---s .. 'v 5~-5~5.'J JJ.f) lS_
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1. Please send __ copies of your invoice.
2. Order is to be entered in accordance with prices, delivery and specifications shown above.
3. Notify us immediately if you are unable to ship as specified.
TOTAL
JCAo 60
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Comments: -------------------------
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SUB TOTAL I TAX I TOTAL
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ORIGINAL
INV. NO. 19-06033-02 I PAGE
DATE 1
01/10/03
,J .;1 1101 BOLVAR
~•i.,.-SANGER , TX 7 6 2 6 6
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CUSTOMER ORDER NO.
38718
FROM
Denton
SALESMAN I STR., DATE SHIPPED
BROO 1901/10/03
FREIGHT I VIA
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SOLD TO: 0501957
CITY OF SANGER
PO BOX 578
SANGER, TX 76266-0578
B/0 CATALOG NO.
6R64
Signed EDDIE
DESCRIPTION
EMA3R SCR CVR BOX
PREPAID Our Truck
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2/10/03 O. 00 TOTAL 106. 80 TAX 0. 00 TOTAL 106. 80 J:\i
Signed by ______________ ::.,hip via Uur Truck
Comments=-----------------------------------------------
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PAGE II INV.NO. 19-06033-03
SHIP TO:
CITY OF SANGER
201 BOLVAR
SANGER , TX 76266
SOLD TO: 0501957
CITY OF SANGER
PO BOX 578
SANGER, TX 76266-0578
DATE 1 '
01;13;03 II
CUSTOMER ORDER NO. SALESMAN STR. DATE SHIPPED l ti
38718 BROO 19 01 13 03 ii!
FROM FREIGHT VIA i
Denton PREPAID Our Truck 111
Signed MIKE PRATER
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Co111ments: ________________________________ ---·-------·
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iGoTT ELECTRIC
SHIP TO:
CITY OF SANGER
SOLD TO: 0501957
CITY OF SANGER
PO BOX 578
SANGER, TX 76266-0578
-SHIPPED B/0
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CATALOG NO.
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INV.NO. 19-06033-01 PAGE
DATE 1
01/10/03
CUSTOMER ORDER NO.
38718
SALESMAN STR. DATE SHIPPED
BROO 19 01 10 03
FROM
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Signed MIKE PRATER
FREIGHT
PREPAID Pick U
REMIT TO P.O. BOX 630610 NACOGDOCHES, TEXAS 75963
• I I e • e : •
DESCRIPTION
9 INCH SIDE CUTTERS
100A-240V-2P-3W-FUS.-N3
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UNIT PRICE
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MEMO
March 10, 2003
To: 4B Board Members
Fr: City Secretary/Assistant City Manager Rose Chavez
Re: Other proposed expenditures
John Henderson indicated he would like to address the board regarding the
purchase of benches for the dugouts, dugout covers, and sand for the
fields. He will have the cost proposals at the meeting.
We also have the bid opening for the concrete work at Railroad Park on
Thursday, At this point we have not received any bids. If we do receive
any, we will present them to you Thursday.
3-10-2003 04:34 PM C I T Y 0 F SANGER PAGE:
TRIAL BALANCE
AS OF: MARCH 31ST, 2003
42 -4B CORPORATION
**** MONTH TO DATE**** ***** YEAR TO DATE***** ACCOUNT NOfl: TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 2,097.95
00-1011 4B CDfl:66961 0.00 0.00
00-1012 MONEY MARKET (4Bl ACCOUNT 0.00 94,487.82
00-1053 RECEIVABLE-OTHER 0.00 28,586.97
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 0.00
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB 0.00 0.00
00-3020 FUND BALANCE 0.00 71,909.25
REVENUES
00-4425 STATE SALES TAX 0.00 63,414.14
00-4800 INTEREST INCOME 0.00 296.35
00-4940 DONATIONS 0.00 0.00
EXPENSES
76-5200 CHECK CHARGES 0.00 0.00
76-5210 OFFICE SUPPLIES 0.00 0.00
76-5215 TRAVEL & REGISTRATIONS 0.00 0.00
76-5220 DUES 0.00 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 0.00 400.00
76-5450 ENGINEERING FEES 0.00 0,00
76-6500 Projects 0.00 10,047.00
***TOTALS*** 0.00 0.00 135,619.74 135,619.74CR
3-10-2003 04:37 PM C I T Y 0 F SANGER PAGE:
FINANCIAL STATEMENT
AS OF: MARCH 31ST, 2003
42 -48 CORPORATION
CURRENT CURRENT Y-T-D it OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
-------------------------------------------------------------------
REVENUE SUMMARY
4B REVENUES 163,500.00 0.00 63,710.49 38.97 0.00 99,789.51
*** TOTAL REVENUES *** 163,500.00 0.00 63,710.49 38.97 0.00 99,789.51
---------------------
EXPENDITURE SUMMARY
76-4B EXPENSES 163,500.00 0.00 10,447.00 6.39 0.00 153,053.00
*** TOTAL EXPENDITURES*** 163,500.00 0.00 10,447.00 6.39 0.00 153,053.00
-----------------------
** REVENUES OVER(UNDERl EXPENDITURES** 0.00 0.00 53,263.49 0.00 0.00 53,263.49)
-----------------------
0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
---------------------------------
3-10-2003 04:37 PM
42 -4B CORPORATION
REVENUES
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4B REVENUES
*** TOTAL REVENUES ***
C I T Y O F S A N 6 E R
FINANCIAL STATEMENT
AS OF: MARCH 31ST, 2003
CURRENT
BUDGET
162,500.00
1,000.00
0.00
163,500.00
163,500.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
Y-T-D '/. OF
ACTUAL BUDGET
63,414.14 39.02
296.35 29.64
0.00 0.00
63,710.49 38.97
63,710.49 38.97
--------------------
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
PASE: ·:)
L.
BUDGET
BALANCE
99,085.86
703.65
0.00
99,789.51
99,789.51
--------------
3-10-2003 04:37 PM
42 -48 CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
CITY OF SANGER
FINANCIAL STATEMENT
CURRENT
BUDGET
AS OF: MARCH 31ST, 2003
CURRENT
PERIOD
Y-T-D '/. OF
ACTUAL BUDGET
Y-T-D
ENCUMB.
PAGE: 3
BUDGET
BALANCE ------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES 100.00 0.00 0.00 0.00 0.00 100.00
76-5210 OFFICE SUPPLIES 200.00 0.00 0.00 0.00 0.00 200.00
76-5215 TRAVEL & REGISTRATIONS 500.00 0.00 0.00 0.00 0.00 500.00
76-5220 DUES 250.00 0.00 0.00 0.00 0.00 250.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 0.00 0.00 0.00 200.00
TOTAL 52-SUPPLIES AND MATERIALS 1,250.00 0.00 0.00 0.00 0.00 1,250.00
54-CONTRACT SERVICES
76-5410 INSURANCE 100.00 0.00 0.00 0.00 0.00 100.00
76-5420 CONTRACTUAL SERVICES 1,200.00 0.00 400.00 33.33 0.00 800.00
76-5450 ENGINEERING FEES 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 54-CTlNTRACT SERVICES 1,300.00 0.00 400.00 30. 77 0.00 900.00
65-Projects
76-6500 Projects 160!950.00 0.00 10!047.00 6.24 0.00 150!903.00
TOTAL 65-Projects 160,950.00 0.00 10,047.00 6.24 0.00 150,903.00
*** DEPARTMENT TOTAL *** 163,500.00 0.00 10,447.00 6.39 0.00 153,053.00
--------------------
*** TOTAL EXPENDITURES*** 163,500.00 0.00 10,447.00 6.39 0.00 153,053.00
------
OTHER FINANCING SOURCES (USES)
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
-------------------------------
*** END OF REPORT***