09/23/2003-4B-Agenda Packet-RegularAGENDA
4B CORPORATION
TUESDAY, SEPTEMBER 23, 2003
6:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. a)
CONSENT AGENDA
Approve Minutes: March 13, 2003
July 29, 2003
b) Disbursements
3. Citizen's Input
4. Consider and Possible Action on Request from Historical Society for Pledge on
Historical Grant.
5. Adjourn.
Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
MINUTES: 4B CORPORATION
MARCH 13, 2003
PRESENT: Nel Armstrong, Beverly Branch, Mike Lawler, Glenn Ervin, Thomas Muir
ABSENT: Steve Hollingsworth, John Payne
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Streets/Parks Superintendent John Henderson
1. Nel Armstrong Called Meeting to Order.
CONSENT AGENDA
2. a) . Approve Minutes: February 13, 2003
b) Disbursements
Glenn Ervin moved to approve the Consent Agenda, Mike Lawler seconded, Motion
carried unanimously.
3. Citizen's Input
None.
4. Consider and Possible Action on Budget Amendments to Fiscal Year 2001/2002 Budget.
Glenn Ervin moved to approved the budget amendments as presented. Beverly Branch
seconded. Motion carried unanimously.
5. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park.
Discussion regarding improvements at Railroad Park.
Nel Armstrong indicated the first issue to discuss was the electrical expenses, which
came to $1933.26.
Glenn Ervin moved to approve the electrical expense for lighting the baseball fields in
the amount of $1933.26. Beverly Branch seconded. Motion carried unanimously.
John Henderson, Streets/Parks Superintendent, indicated he had a semi trailer of sod
donated to the park. That was laid today. D & D Landscaping donated the sod and
asked for the City to pay the shipping. It was $300.00, and the city paid it.
John requested that $1,950.00 for sand at the ball park be reimbursed to the City.
Discussion regarding the pledge that the board made to Railroad Park.
Nel Armstrong indicated they have $94,000 in a money market account, and $2,097.95
in the cash account.
Discussed Fund Balance and Trial Balance sheet.
Discussion regarding the bill for the sand.
Beverly Branch moved to approve $1,950.00 for sand. Glenn Ervin seconded. Motion
carried unanimously.
Beverly Branch asked how much was approved on the electric.
Nel Armstrong indicated it was $20,453.90.
Discussion regarding the completion of the Park, and the discussion of an agreement
with the Summer League regarding City ownership of the concession stand.
John Henderson indicated they were playing ball on the fields this year, he will need
to purchase tin for the dugout covers. He felt it would be about $400.00. He asked the
board for approval to purchase it.
Glenn Ervin moved to approve up to $700.00 for dugout covers. Beverly Branch
seconded.
Discussion regarding the material to be used.
Motion carried unanimously.
Lengthy discussion regarding the bids on the concrete for Railroad Park.
Concerns were expressed regarding the differences in the dollar amounts of the bids
received for concrete work.
Beverly Branch moved to allow Earl West to proceed with the Concession stand pad
and the walkway around it at a cost of $4,000.00. Mike Lawler seconded. Motion
carried unanimously.
6. Meeting Adjourned.
....
MINUTES: 4B CORPORATION
JULY 29, 2003
PRESENT: Beverly Branch, Mike Lawler, Steve Hollingsworth, Thomas Muir, John Payne,
Glenn Ervin, Phil O'Connor
ABSENT: Nel Armstrong
OIBERS
PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose Chavez,
Streets/Parks Superintendent John Henderson
1. John Payne called meeting to order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: March 13, 2002
Disbursements
No minutes in packet, moved to next meeting.
3. Citizen's Input
None.
4. Consider and Possible Action on Request from Historical Society for Pledge on
Historical Grant.
John Payne moved to table until they have a representative at the meeting. Glenn
Ervin seconded. Motion carried unanimously.
5. Consider and Possible Action on Expenditures Regarding Railroad Park.
City Secretary indicated Phil O'Connor had bid to complete the sidewalks and the
handicap entry. This was the only proposal John Henderson has gotten.
Discussed previous bids.
Mike Lawler asked if John was going to check with concrete companies about getting
donations.
City Secretary indicated he was going to, but she did not know if he had.
Discussion regarding concrete and legalities of bid for just labor.
Beverly Branch moved to accept the proposal for Concrete Work from Phil O'Connor,
...
Concrete Works, for $1.00 per square foot for labor only on the concrete at Railroad
Park. Mike Lawler seconded. Motion carried with 5 to 1, Stave Hollingsworth voted
no.
John Payne asked staff if the City would be coming back before them with a proposal
for materials.
City Secretary indicated she had asked John Henderson the same question, and he had
indicated he did not have a cost yet on the materials.
Discussion.
I
Beverly Branch moved to pay a maximum amount of $10,000.00 for the concrete and
materials for the sidewalks and handicap area at Railroad Park. Thomas Muir
seconded. Motion carried 56 to 1, Steve Hollingsworth abstained.
Discussed beams for bleachers and concession stand.
Discussed that Sanger Summer League had committed to building the concession stand
and they need to fulfill that commitment.
Discussed completion of the project.
Phil O'Connor gave estimated costs for materials on the project.
Steve Hollingsworth moved to raise the cap from $10,000.00 to $13,000.00 for concrete
and materials at Railroad park. Beverly Branch seconded. Motion carried
unanimously.
6. Meeting Adjourned.
.....
---------9-17-2003 11:54 AM C I T Y 0 F SANGER PAGE:
TRIAL BALANCE
AS OF: SEPTEMBER 30TH, 2003
42 -4B CORPORATION
**** MONTH TO DATE**** ***** YEAR TO DATE*****
ACCOUNT NOit TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 8,543.07
00-1011 4B CDl66961 0.00 0.00
00-1012 MONEY lt'.ARKET (4Bl ACCOUNT 0.00 136,519.96
01H053 RECEIVABLE-OTHER 0.00 42,927.04
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 0.00
LIABILITIES AND FUND BALANCE
00-2201 N/P 6NB 0.00 0.00
00-3020 FUND BALANCE 0.00 86,249.32
REVENUES
00-4425 STATE SALES TAX 0.00 142,048.49
00-4800 INTEREST INCOME 0.00 905.15
00-4940 DONATIONS 0.00 0.00
00-4985 TRANFERS OUT TO 4B/PARK EXP 0.00 30,065.89
EXPENSES
76-5200 CHECK CHARGES 0.00 0.00
76-5210 OFFICE SUPPLIES 0.00 0.00
76-5215 TRAVEL & REGISTRATIONS 0.00 0.00
76-5220 DUES 0.00 0.00
76-52"25 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 0.00 1,100.00
76-5450 ENGINEERING FEES 0.00 0.00
76-6500 Projects 0.00 10,047.00
***TOTALS*** 0.00 0.00 229,202.96 229 1202.96CR
22
9-17-2003 11:55 AM C I T Y 0 F SAN S-E R ·-PAGE:
FINANCIAL STATEMENT
AS OF: SEPTEMBER 30TH, 2003
42 -4B CORPORATION
CURRENT CURRENT Y-T-D 1' OF Y-T-D BUDG'"T
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALAN
REVENUE SUMMARY
4B REVENUES 163,500.00 0.00 142,953.64 87.43 0.00 20,546.36
*** TOTAL REVENUES *** Hi3 1 500.00 0.00 142,953.64 87.43 0.00 20,546.36
------
EXPENDITURE st.Jl4t.1ARY
76-48 EXPENSES 163,500.00 0.00 11,147.00 6.82 0.00 152,353.00
*** TOTAL EXPENDITURES*** 163,500.00 0.00 11,147.00 6.82 0.00 152,353.00
-----
** REVENUES OVER(l.lNDER> EXPENDITURES** 0.00 0.00 131,806.64 0.00 0.00 131,806.64)
----------------
0.00 0.00 0.00 0.00 0,00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0. --
------
9-17-2003 11:55 AH
42 -4B CORPORATION
REVENUES
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4B REVENUES
"* TOTAL REVENUES ***
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: SEPTEMBER 30TH, 2003
CURRENT
BUDGET
162,500.00
1,000.00
0.00
163,500.00
163,500.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
Y-T-D j OF
ACTUAL BUDGET
142,048.49 87.41
905.15 90.52
0.00 0.00
142,953.64 87.43
142,953.64 87.43
-----
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
PAGE: 2
BUDS--
BAL.AN
20,451.51
94.85
0.00
20,546.36
20,546.36
-------------
9-17-2003 11 :55 AM
42 -4B CORPORATION
76-48 EXPENSES
DEPARTMENT EXPENDITURES
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
76-5215 TRAVEL & REGISTRATIONS
76-5220 DUES
76-5225 PUBLICATIONS/SUBSCRIPTIONS
TOTAL 52-SUPPLIES AND MATERIALS
54-CONTRACT SERVICES
76-5410 INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 ENGINEERING FEES
TOTAL 54-CONTRACT SERvICES
65-Pro jects
76-6500 Projects
TOTAL 65-Projects
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
OTHER FINANCING SOJRCES (~"ESJ
TOTAL OTHER FINANCING SOURCES (USESJ
*** END OF REPORT***
C I T V O F S A N 6 E R
FINANCIAL STATEMENT
AS OF: SEPTEMBER 30TH, 2003
CURRENT
BUDGET
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
1,200.00
0.00
1,300.00
1601950.00
160,950.00
163,500.00
163,500.00
0.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Y-T-D '/. OF
ACTUAL BUDGET
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
1,100.00 91.67
0.00 0.00
1,100.00 84.62
101047.00 6.24
10,047.00 6.24
11,147.00 6.82
--
11,147.00 6.82
----
0.00 0.00
------
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE: 3
BUDG'"T
BALAN
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
100.00
0.00
200.00
1501903.00
150,903.00
152,353.ti_
152,353.00
0.00
h!:h:'.IIMJ ~:c.tJ f>l-1 t,; 1 I 'I u t-::i H l'I ti c. tl t'Htic.: l .
TRI AL BALANCE
AS OF: JlJlY 31ST, 2003
42 -4B CORPORATION
**** MONTH TO DATE**** **H* YEAR TO DATE*****
ACCOUNT NOi TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 1,380.00 12,481.91
00-1011 4B CDlt66961 0.00 0.00
00-1012 MONEY MARKET (4B) ACCOUNT 11,485.91 120,270.64
00-1053 RECEIVABLE-OTHER 0.00 42,927.04
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 0.00
LIABILITIES AND FUND BALANCE
00-2201 N/P BNB 0.00 0.00
00-3020 FUND BALANCE 0.00 86,249.32
REVEr«S
00-4425 STATE SALES TAX 11,370.28 125,916.07
00-4800 INTEREST INCOME 115.63 784.09
00-4940 DONATIONS 0.00 0.00
00-4985 TRANFERS OUT TO 4B/PARK EXP 1,280.00 26,222.89
EXPENSES
76-5200 CHECK CHARBES 0.00 0.00
76-5210 OFFICE SUPPLIES 0.00 0.00
76-5215 TRAVa & REBISTRATIONS 0.00 0.00
76-5220 DUES 0.00 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 100.00 1,000.00
76-5450 ENBINEERIN6 FEES 0.00 0.00
76-6500 Projects 0.00 10,047.00
20 IH TOTALS fH 12,865.91 12 1 865.91CR 212,949.48
t-c~-c~ijJ ~:c0 ,:,1 C I T V 0 F SA~G'ER PAGE:
FINANCIAL STATEMENT
AS OF: JULY 31ST, 2003
42 -4B CORPORATION
CURRENT CURRENT Y-T-D i OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALAN
REVENUE SUMMARY
4B REVENUES 163,500.00 11,485.91 126, 700. 16 77.49 0.00 36,799.84
*** TOTAL REVENUES *** 163,500.00 11,485.91 126,700.16 77.49 0.00 36,799.84
----
EXPENDITURE SUMMARY
76-4B EXPENSES 163,500.00 100.00 11,047.00 6. 76 0.00 152,453.00
*** TOTAL EXPENDITURES*** 163,500.00 100.00 11,047.00 6.76 0.00 152,453.00
-----
** REVENUES OVER(UNDERl EXPENDITURES** 0.00 11,385.91 115,653.16 0.00 0.00 115,653.16)
----
0.00 0.00 0.00 0.00 0.00 0,00
0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES (USES) 0,00 0.00 0.00 0.00 0.00 0.
----
42 -4B CORPORATION
REVEltlES
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4B REVENUES
*H TOTAL REVENUES ***
1..,IT Ut :JrfNtit.lt
FINANCIAL STATEMENT
AS OF: Jll.Y 31ST, 2003
CURRENT
BUDGET
162,500.00
1,000.00
0.00
163,500.00
163,500.00
CURRENT
PERIOD
11,370.28
115.63
0.00
11,485.91
11,485.91
Y-T-D '/. OF
ACTUAL BUDGET
125,916.07 77.49
784.09 78.41
0.00 0.00
126,700.16 77.49
126,700.16 77.49
------
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
BUDGET
BALAN
36,583.93
215.91
0.00
36,799.84
36,799.84
42 -48 CORPORATION
76-48 EXPENSES
DEPARTMENT EXPENDITURES
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
76-5215 TRAVEL & REGISTRATIONS
76-5220 DUES
76-5225 PUBLICATIONS/SUBSCRIPTIONS
TOTAL 52-SUPPLIES AND MATERIALS
54-cONTRACT SERVICES
76-5410 INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 EN6INEERIN6 FEES
TOTAL 54-CONTRACT SERVICES
65-Proiects
76-6500 Projects
TOTAL GS-Projects
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
OTHER FINANCING SOURCES (USES)
TOTAL OTIER FINANCING SOURCES (USES)
*** END OF REPORT***
~ l I l U t ~ H N ti t tt
FINANCIAL STATEMENT
AS OF: JULY 31ST, 2003
CURRENT
BUDGET
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
1,200.00
0.00
1,300.00
1601950.00
160,950.00
163,500.00
163,500.00
0.00
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
100.00
0.00
100.00
0.00
0.00
100.00
100.00
0.00
Y-T-D i OF
ACTUAL BUDGET
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
1,000.00 83.33
0.00 0.00
1,000.00 76.92
101047.00 6.24
10,047.00 6.24
11,047.00 6.76
---
11,047.00 6.76
----
0.00 0.00
------
·-•... ··-· ' . '"PtlGE:' • 3 --····
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
BUDGET
Bil.AN
100.00
200.00
500.00
250.00
200.00
1,250.00
100.00
200.00
0.00
300.00
1501903.00
150,903.00
152,453.
152,453.00
0.00
··-·-·-·--~---·-·•·· -------., -'
TRIAL BALANCE
AS OF: JULY 31ST, 2003
41 -4A CORPORATION
i-fff MONTH TO DATE**** ***** YEAR TO DATE*****
ACCOUNT NOi TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH 0.00 1,500.24
00-1011 SANGER TX.IND.DEV.CD.67516/4A 0.00 0.00
00-1012 MONEY MARKET !4Al INV. 3,857.26 101,995.06
00-1053 RECEIVABLE-OTHER 0.00 14,246.90
00-1062 AMOUNT TO BE PROVIDED L-T-D 0.00 680,802.81
LIABILITIES AND FUND BALANCE
00-2201 N/P 6NB 0.00 680,802.81
00-3020 FUND BALANCE 0.00 106,306.71
REVENUES
00-4000 LOAN PROCEEDS 0.00 0.00
00-4425 STATE SALES TAX 11,370.28 125,916.04
00-4800 INTEREST INCOME 86.39 907.38
00-4940 DONATIONS 0.00 0.00
EXPENSES
75-5200 CHECK CHARSES 0.00 0.00
75-5210 OFFICE SUPPLIES 0.00 0.00
75-5215 TRAVEL & REGISTRATIONS 0.00 0.00
75-5220 DUES 0.00 0.00
75-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 0.00
75-5410 INSURANCE 0.00 0.00
75-5420 CONTRACTUAL SERVICES 100.00 1,000.00
75-5425 LEGAL FEES 0.00 0.00
75-6500 PROJECTS 0.00 0.00
75--6505 LOAN PAYMENTS 7,499.41 114,387.93
20 ***TOTALS*** 11,456.67 11 1 456.67CR 913,932.94 913 1 932.94CR