09/09/2003-4B-Agenda Packet-Regular1.
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3.
AGENDA
4B CORPORATION
TUESDAY, SEPTEMBER 9, 2003
6:00 P.M.
201BOLIVAR
Call Meeting to Order.
CONSENT AGENDA
a) Approve Minutes: March 13, 2003
July 29, 2003
b) Disbursements
Citizen's Input
4. Consider and Possible Action on Request from Historical Society for Pledge on
Historical Grant.
5. Adjourn.
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Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
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Discussion regarding the pledge that the board made to Railroad Park.
Nel Armstrong indicated they have $94,000 in a money market account, and $2,097.95
in the cash account.
Discussed Fund Balance and Trial Balance sheet.
Discussion regarding the bill for the sand.
Beverly Branch moved to approve $1,950.00 for sand. Glenn Ervin seconded. Motion
carried unanimously.
Beverly Branch asked how much was approved on the electric.
Nel Armstrong indicated it was $20,453.90.
Discussion regarding the completion of the Park, and the discussion of an agreement
with the Summer League regarding City ownership of the concession stand.
John Henderson indicated they were playing ball on the fields this year, he will need
to purchase tin for the dugout covers. He felt it would be about $400.00. He asked the
board for approval to purchase it.
Glenn Ervin moved to approve up to $700.00 for dugout covers. Beverly Branch
seconded.
Discussion regarding the material to be used.
Motion carried unanimously.
Lengthy discussion regarding the bids on the concrete for Railroad Park.
Concerns were expressed regarding the differences in the dollar amounts of the bids
received for concrete work.
Beverly Branch moved to allow Earl West to proceed with the Concession stand pad
and the walkway around it at a cost of $4,000.00. Mike Lawler seconded. Motion
carried unanimously.
6. Meeting Adjourned.
MINUTES: 4B CORPORATION
JULY 29, 2003
PRESENT: Beverly Branch, Mike Lawler, Steve Hollingsworth, Thomas Muir,·John Payne,
Glenn Ervin, Phil O'Connor
ABSENT: Nel Armstrong
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose Chavez,
Streets/Parks Superintendent John Henderson
1. John Payne called meeting to order.
2. a)
b)
Approve Minutes:
Disbursements
CONSENT AGENDA
March 13, 2002
No minutes in packet, moved to next meeting.
3. Citizen's Input
None.
4. Consider and Possible Action on Request from Historical Society for Pledge on
Historical Grant.
John Payne moved to table until they have a representative at the meeting. Glenn
Ervin seconded. Motion carried unanimously.
5. Consider and Possible Action on Expenditures Regarding Railroad Park.
City Secretary indicated Phil O'Connor had bid to complete the sidewalks and the
handicap entry. This was the only proposal John Henderson has gotten.
Discussed previous bids.
Mike Lawler asked if John was going to check with concrete companies about getting
donations.
City Secretary indicated he was going to, but she did not know if he had.
Discussion regarding concrete and legalities of bid for just labor.
Beverly Branch moved to accept the proposal for Concrete Work from Phil O'Connor,
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Concrete Works, for $1.00 per square foot for labor only on the concrete at Railroad
Park. Mike Lawler seconded. Motion carried with 5 to 1, Stave Hollingsworth voted
no.
John Payne asked staff if the City would be coming back before them with a proposal
for materials.
City Secretary indicated she had asked John Henderson the same question, and be had
indicated be did not have a cost yet on the materials.
Discussion.
Beverly Branch moved to pay a maximum amount of $10,000.00 for the concrete and
materials for the sidewalks and handicap area at Railroad Park. Thomas Muir
seconded. Motion carried 56 to 1, Steve Hollingsworth abstained.
Discussed beams for bleachers and concession stand.
Discussed that Sanger Summer League had committed to building the concession stand
and they need to fulfill that commitment.
Discussed completion of the project.
Phil O'Connor gave estimated costs for materials on the project.
Steve Hollingsworth moved to raise the cap from $10,000.00 to $13,000.00 for concrete
and materials at Railroad park. Beverly Branch seconded. Motion carried
unanimously.
6. Meeting Adjourned •