09/14/2004-4B-Agenda Packet-Regular1. Call Meeting to Order.
AGENDA
4B CORPORATION
TUESDAY September 14, 2004
7:00 P.M.
201 BOLIVAR
2. a)
CONSENT AGENDA
Approve Minutes: February 19, 2004
3. Citizen's Input
4. Consider and Possible Action Regarding Adoption of Fiscal Year Budget 2004-2005.
5. Adjourn.
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
MEMO
September 2, 2004
To: 4B Board Members
Fr: Rose Chavez, City Secretary/Asst. City Manager
Re: FY 2004-2005 Budget
This is the normal procedure for adoption of the budget. I have enclosed copies for your review.
-
MINUTES: 4B CORPORATION
FEBRUARY 19, 2004
PRESENT: Nel Armstrong, John Payne, Steve Hollingsworth, Mike Lawler, Glenn Ervin,
Beverly Branch, Thomas Muir
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/ Assistant City Manager Rose Chavez,
Streets/Parks Superintendent John Henderson
1. Nel Armstrong Called Meeting to Order.
2. a)
b)
CONSENT AGENDA
Approve Minutes: September 23, 2003
Disbursements
John Payne moved to approve the Consent Agenda as presented. Steve Hollings worth
seconded. Motion carried unanimously.
3. Citizen's Input
None.
4. Consider and Possible Action on Expenditures for Railroad Park.
Streets/Parks Superintendent John Henderson addressed the board with his requests
for funds for the Park. He indicated they are at the stage they need to get bleachers in
place. He obtained estimates for bleachers. They will seat 54 people per bleacher. The
total price will be $10,959.60.
Nel Armstrong asked if they were planning to use the bleachers that are currently
there.
Mr. Henderson indicated he was trying to eliminate the wood bleachers. They rot and
the upkeep is costly.
Mr. Henderson went over the list he had provided of items needed to complete the
park. He indicated he was going to talk to the banks to see if they would donate funds
for the score boards. The benches for the score keeper will be set up like North Lakes'
facility. He indicated he has installed pads for picnic tables. He indicated he would like
to add one more stall to each restroom. They are renovating the old concession stand
to make it more useful.
Mr. Payne asked if the restrooms were ADA compliant.
Mr. Henderson indicated they were.
Discussion regarding the sewer.
Discussion regarding reconstruction of the restrooms.
Mr. Payne asked if there was a need to upgrade the current concession stand, or would
it be more advantageous to close it up and use it for storage.
Mr. Henderson indicated he is going to use half of it for storage.
Discussion regarding the concession stand, storage areas and restrooms.
The old concession stand will be used for storage and restrooms.
Nel Armstrong asked if he had considered going to Amco to furnish the stalls for the
restrooms.
Mr. Henderson indicated he has. They did donate the stalls that are currently there.
Discussion continued regarding the stall additions in the bathrooms.
Mr. Henderson indicated he got an estimate on having the parking lot paved. The
estimate was $298,000.00. He indicated that Walmart is planning to resurface their
parking lot, and they are going to give the city the reclaimed asphalt and we will use
that for the paving instead of incurring the $298,000.00.
Discussed curb stops. Mr. Henderson indicated he will take care of getting them in
place.
Discussed concession stand equipment.
John Payne indicated the Sanger Summer League has put in an order for three glass
front coolers for the concession stand. They will be for the use of anyone that has
permission from the City to use the ball parks. They also have included an ice machine,
and a fountain system for soft drinks. They have also purchased a Nacho Cheese
machine, two microwaves, and a new freezer. The actual concession stand construction
will be done by the Denton County Building Association. The proposed completion
date is April. The cement blocks have been delivered, and roofing material has been
allocated.
Discussion continued regarding the concession stand.
Mr. Payne indicated they do not have anything allocated for counter tops.
Discussion regarding the upgraded plans for the concession stand.
John Henderson indicated he is going to shut off the North side of the old concession
stand near the sidewalks to prevent cars from being able to cross. He is considering
installing a gate so that he can still get his equipment in.
Mr. Payne asked if they had considered removable poles with locks.
Discussion.
Mr. Henderson will look into it.
Mr. Henderson indicated he would like to put in shrubs at the front entrance. Mr.
Harris donated the funds for the fence and asked that the City beautify the area.
Mr. Payne indicated there has been some discussion regarding the railroad possibly
donating a caboose for the park.
Mr. Henderson indicated he would like to put up flags at the park.
Discussion regarding the flags and the lighting for them.
Discussed wiring for the concession stand.
Discussed shade structures. John Henderson will install them out of his budget.
Discussion regarding landscaping.
Nel Armstrong asked if there was any record of what has been spent on the park.
City Secretary indicated she only printed this years records.
Discussion.
Mr. Payne indicated he came up with a total of $22,718.00. He felt they should go
ahead and give the City a ceiling of $24,000.00 to complete the items discussed.
Nel Armstrong and Beverly Branch indicated they would even consider going a little
higher.
Mike Lawler asked what if they don't get it done with the amount of money given.
City Secretary indicated the board committed $325,000.00 to Railroad Park. In the
year 2000-2001, they spent $22,083.16. In the year 2001-2002 they spent $91,583.00.
This fiscal year they spent $10,047.00. The only other thing that the 4B Board paid was
infrastructure improvements to Walmart.
N el Armstrong indicated she felt this has been delayed a long time, and they cannot
move on anything else until this is done.
Mr. Henderson indicated he put the slab down for the concession stand last year, and
he was not sure how it was going to get built. He did not know what direction to take
at times.
Discussion.
John Payne moved to allocate $50,000.00 to be able to finish the fields based on the
estimations and the costs and the equipment and the procedures that were discussed.
Nel Armstrong indicated it cannot be done. The shades alone will be $48,000.00.
John Henderson indicated they could just drop the shades just on the bleachers and
leave the picnic area open for now.
Ms. Armstrong indicated he could prioritize his list and get as much as he can
accomplished.
Beverly Branch seconded. Motion carried unanimously.
5. Meeting Adjourned.
-03-2004 04:55 PM
42 -48 CORPORATION
REVENUE SUMMARY
48 REVEtWES
)IL;·** TOTAL REVENUES ***
EXPENDITURE SUMMARY
76-48 EXPENSES
*** TOTAL EXPENDITURES ')It,,**
* REVENUES OVER (UNDER) EXP.*
C I T Y O F S A N G E R
PROPOSED BUDGET
AS OF: JULY 31ST, 2004
CURRENT
BUDGET
163,500.00
163,500.00
==============
163,500.00
163,500.00
0.00
Y-T-D
ACTUAL
1 4 8 , 19 3 . 6'8
148,193.68
==============
19.195.61
19,195.61
128,998.07
PAGE:
PROPOSED
BUDGET
154.500.00
154,500.00
==·-==========
154,500.00
154,500.00
=============
0.00
1
-03-2004 04:55 PM C I T y 0 F s A N G E R PAGE: 2
PROPOSED BUDGET
AS 0 F: JULY 31ST, 2004
42 -4,8 CORPORATION
REVE tWE S
CURRENT Y-T-D PROPOSED
BUDGET ACTUAL BUDGET
-----------------------------------------------------------------------------
48 REVENUES
00-4425
00-4800
00-4940
STATE SALES TAX
INTEREST INCOl~E
DONATIONS
** REVENUE CATEGORY TOTAL**
*** TOTAL REVENUES ***
162,500.00
1,000.00
0.00
163,500.00
163,500.00
==============
146,190.39
2,003.29
0.00
148,193.68
148,193.68
==============
154,500.00
0.00
0.00
154,500.00
154,500.00
==============
····03-2004 04:55 PM C I T y 0 F s A N G E R PAGE: 3
PROPOSED BUDGET
AS 0 F: JULY 31ST, 2004
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES CURRENT Y-T-D PROPOSED
BUDGET ACTUAL BUDGET
-----------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
100.00
200.00
76-5215
76-5220
76-5225
TRAVEL & REGISTRATIO 500.00
DUES 250.00
PUBLICATIONS/SUBSCR_I ____ 2-0~0~·~0~0
** CATEGORY TOTAL **
54-CONTRACT SERVICES
76-5410
76-5420
76-5450
INSUR A t4 CE
CONTRACTUAL SERVICES
E NG Ir4 E E R I N G FE E S
** CATEGORY TOTAL**
_5·-PROJECTS
76-6500 Projects
** CATEGORY TOTAL**
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES *k*
1,250.00
100.00
1,200.00
0.00
1,300.00
160,950.00
160,950.00
163,500.00
163,500.00
======·-===:====
*** END OF REPORT***
**'JI\· TOTAL EXPENDITURES *** 0.00
=============-
0.00
0.00
0.00
0.00
0.00
0.00
800.00
0.00
800.00
18,395.61
18,395.61
19,195.61
==============
19,195.61
========·-=====
0.00
=============-
0.00
200.00
500.00
250.00
200.00
1,150.00
100.00
1,200.00
0.00
1,300.00
152,050.00
152,050.00
154,500.00
=·-============
154,500.00
==========---
0.00
=========----