09/01/2005-4B-Agenda Packet-Regular1. Call Meeting to Order.
AGENDA
4B CORPORATION
THURSDAY September 1, 2005
3:00 P.M.
201 BOLIVAR
2. Consider and Possible Action for Adoption of the Fiscal Year 2005-2006 Budget.
3. C~nsider and Possible Action for Position of Economic Development Director.
4. Adjournment.
Rosalie Chavez, City Secret
i • QlP-OS c): ?()0~
Date and Time Posted
,j
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-: 7930 for further information.
MINUTES: 4B CORPORATION
July 7, 2005
PRESENT: Nel Armstrong, Kim Shaw, Thomas Muir, Tommy Kincaid, Beverly Branch,
John Payne
ABSENT: Gleim Ervin
1. President Nel Armstrong called meeting to order.
2. Approve minutes.
Motion made by Tommy Kincaid to approve minutes of May 17, 2005. Seconded by
Thomas Muir.
Motion Carried.
3. Citizen's Input
None.
4. Consider and Possible Action on Dispensing Funds for the Parks Improvement Project.
Discussion.
President Armstrong indicated that the playground equipment was to be purchased last
and the first two items have not been done.
John Henderson addressed the Board concerning the circumstances that are involved
in the delay for this project.
(1) The Electric Superintendent was waiting on the electric design for the park.
(2) Lights have not come in.
(3) Sprinkler system cannot be installed until the electrical underground electric
utilities are put in.
Discussion concerning how long this has taken.
City Manager addressed that Mike Prater has ordered materials for-this project.
The Parking on this project was again discussed.
President Armstrong indicated that if the par\png is not to be done that this i(em needs
to be taken back to City Council for them to decide whether they still want the parking
on this project done.
The Board · discussed that City Council h~s already approved the parking on this
project and the 4B has conducted the Public Hearing.
President Armstrong expressed concerns on ordering the playground equipment and
having to store the equipment.
John Henderson indicated the playground equipment can be placed on the site. The
electric improvements will not impact the equipment. The playground equipment will
take two months to be delivered.
The Electric will not be done until after the Sellabration.
Discussion followed.
John Henderson indicated that he is needing approval from the Board to proceed with
the purchase of the Playground Equipment.
Tommy Kincaid made the motion to advance John Henderson, Street Superintendent
$17,194.30 for the purchase of Playground equipment. Seconded by Glenn Ervin.
Motion carried unanimously.
5. Discussion on any Other Future Projects.
None.
6. Adjournment.
8-18-2005 11:10 AM
42 -4B CORPORATION
C I T Y O F S A N G E R
CITY MANAGER BUDGET
AS OF: JULY 31ST, 2005
CURRENT
BUDGET
Y-T-D
ACTUAL
PAGE:
MANAGER
BUDGET
1
-----------------------------------------------------------------------------
REVENUE SUMMARY
' 4B REVENUES
*** TOTAL REVENUES ***
EXP~NDITURE SUMMARY
76-4B EXPENSES
*** TOTAL EXPENDITURES ***
* REVENUES OVER (UNDER) EXP.*
175,000.00
175,000.00
154,500.00
154,500.00
20,500.00
181,866.51 220,000.00
181,866.51 220,000.00
18,356.24 181,800.00
18,356.24 181,800.00
163,510.27 38,200.00
' . '
' .
. r
L-
:, . I '. v' ,
~ .:
8-18-2005 11:10 AM
42 -4B CORPORATION
I
REVENUES
C I T Y O F S A N G E R
CITY MANAGER BUDGET
AS OF: JULY 31ST, 2005
CURRENT
BUDGET
Y-T-D
ACTUAL
PAGE:
MANAGER
BUDGET
2
--------------------------------------------------------------------· --------
4B REVENUES
00-'4425
00-4800
00-4940
STATE SALES TAX
INTEREST INCOME
DONATIONS
** REVENUE CATEGORY TOTAL **
*** TOTAL REVENUES ***
175,000.00
0.00
0.00
175,000.00
175,000.00
172,215.75 220,000.00
9,650.76 0.00
0.00 0.00
181,866.51 220,000.00
181,866.51 220,000.00
;,
8-18-2005 11:10 AM C I T Y O F S A N G E R
CITY MANAGER BUDGET
AS OF: •JULY 31ST, 2005
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76~5210 OFFICE SUPPLIES
76~5215 TRAVEL & REGISTRATIO
76~5420 DUES
CURRENT
BUDGET
0.00
200.00
500.00
250.00
200.00 76~5225 PUB¼ICATIONS/SUBSCRI -------
** CATEGORY TOTAL**
54-CONTRACT SERVICES
76-5410 INSURANCE
76-5420
7 6-5450 ·
'
CONTRACTUAL SERVICES
ENGINEERING FEES
** CATEGORY TOTAL**
65-PROJECTS
76-6500 PROJECTS
** CATEGORY TOTAL**
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
*** END OF REPORT***
*** TOTAL EXPENDITURES***
1,150.00
100.00
1,200.00
0.00
1,300.00
152,050.00
152,050.00
.154,5qo.oo
154,500.00
0.00
Y-T-D
ACTUAL
0.00
16.00
0.00
o;oo
.0.00
16.00
204.00
9,920.50
0.00
10,124.50
8,215.74
8,215.74
18,356.24
18,356.24
0.00
PAGE: ' 3
MANAGER
BUDGET
0.00
200.00
500.00
250.00
200.00
1,150.00
100.00
28,500.00
0.00
28,600.00
152,050.00
152,050.00
181,800.00
181,800.00
0.00
========-===-
MEMO
August 26, 2005
To: 4A & 4B Board Members
Fr: Rose Chavez, City Secretary/ Assistant City Manager
, Re: Economic Development Director Job Description
, Enclosed is the Job Description that we have established for this position.
We have included the educational requirements, job functions, physical requirements
'for this position. This job description is incorporated with the rest of our job
'descriptions to specify that the City of Sanger is an At Will Employer. The
~pplication will also indicate this clause.
If changes or recommendations need to be made we can expand the job description
to include those changes.
Title:
Department:
Reports to:
City of Sanger
Job Description
Economic Development
Administrative Department
City Manager
'Definition: Under administrative direction, is responsible for the short-term and long-term planning, implementing
and marketing for the City of Sanger; performs related duties as required.
Essential Job Functions:
•
•
•
•
•
•
•
Analyzes and develops long term economic and marketing strategies for businesses and hotel development and relations;
develops strategies for domestic and international trade, relations and expansion efforts.
Creates media, literature, and materials for both promotional and informational purposes promoting economic development
and tourism.
Establishes liaisons with other agencies to promote public-public or public-private partnerships; develops joint advertising
and promotional programs with hotels/motels, tourism and convention interests that will promote the City.
Ability to prepare and present information to diverse groups and develop a consensus
Ability to prepare and implement marketing plans
Participates in community planning and development that may involve elected officials or volunteers
Attends regularly scheduled and special meeting of the City Council, attends conferences, committee and staff meetings,
assists City Manager at such meetings, makes recommendations on subjects under discussion.
Keeps abreast of current and projected developments in the area of economic development.
Develops strategic plans for major City operations and programs affecting the whole organization.
Acts as a liaison with outside agencies, universities, state departments of commerce and Chamber of Commerce.
Coordinates activities with those of the Chamber of Commerce to promote the City's economic development.
Reports at least monthly to Board on challenges and accomplishments.
Develops new prospects for business in Sanger .
Maintains timely communications with prosp~cts and coordinates all prospect visits.
• Serves as a primary public relations contact for the Economic Development Boards.
Maintains relationships and networks with local, regional and statewide agencies and organizations related to economic
development.
I
• Stays informed of all issues related to economic development in general, and 4A/4B corporations in particular, and reports
these issues to the City Council and Board members. . '
•
•
Ability to get along with customers and co-workers .
Ability to communicate effectively both verbally and in writing .
Regular and punctual attendance .
Additional Duties:
• Pe,rforms other duties as assigned .
Physical Requirements:
Overall Strength Demands: The following describes the overall strength demand of the functions performed by the incumbent
during a typical workday.
_ X _ Sedentary __ Light __ Medium __ Heavy __ Very Heavy
' Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during I
a typical_ work~ay and the overall frequency.
;odes for "how often".
Y=Yes N=No
E = ext~nsive ( I 00-70%) M = moderate (60-30%)
Task Code Task Code Task
I. Standing I 6. Pushing/Pulling A I I .Crawling
2. Sitting ' M 7. Overhead Work A 12. Bending
3. Walking I 8. Fine Dexterity I 13. Twisting
I
4. Lifting
1
A 9. Kneeling A 14. Climbing
5. Carrying A IO.Crouching A 15. Balancing
A= almost never (<10%)
I = infrequent (20-I 0%)
Code Task
A 16. Vision
A 17. Hearing
I 18. Talking
A 19. Vid~o Display
N 20. Other
Code
y
y
y
y
------------------------------------------------------------------------------------------------------------------
Environmental Factors:
The essential functions of this position are performed in an office environment ; may require occasional outside work.
Minimum Qualifications:
Or
Master' Degree in Public Administration, Business Administration, Economics, Urban Planning or Marketing with three or
more years of progressively responsible experience.
• A combination of training and experience in this area 'Yhich provides the required knowledge, skills and abilities.
• 4~5 years of progressively responsible experience in Economic Development..
Conditions of Employment:
M~st have a valid Class "C" Driver's License prior to employment
Must pass a drug test.
Preferences:
•
•
•
Certified Economic Director
Master's Degree in Public Administration, Business Administration, Economics, Urban Planning or Marketing
Bilingual in Spanish and English
Abdity to communicate effecti
0
vely both verbally and in writing