08/10/2006-4B-Agenda Packet-RegularAGENDA
4B Sanger, Texas Development Corporation
Thursday, August 10, 2006
7:00 P.M. -201 Bolivar
1. Call Meeting to Order.
2. Conduct Public Hearing on Proposed Projects.
3. Discuss and Consider By-Law Amendments.
4. Review Financials.
5. List of Future Agenda Items.
6. Adjournment.
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
1 TO:
ITEM:
I DATE:
STAFF:
City of Sanger
'STAFF REPORT
48 Sanger Texas Development Corporation
Public Hearing and Approval of Park Improvements, Historic Improvements,
Downtown Improvements and Promotion
August10,2006 '
Cecile Carson, Director of Economic Development
BACKGROUND AND ANALYSIS:
J The 48 Board held a meeting on July 13, 2006 and discussed the attached list of projects. Staff
l recommends approval of the amounts listed under the FYI 2006-2007 year. Funds scheduled
for expenditure in FYI 2007-2008 and FYI 2008-2009 may be approved by the Board; however,
the Board may wish to wait for approval of these projects until after the Comprehensive Master
Plan development begins and workshops on future park needs are completed.
ACTION:
Discussion and recommendation for the August 21, 2006 City Council meeting
, Recap of Expenses with Phase I of Presbyterian
Total Bid
Change Order # 1
additional cost concrete
and labor 24" beam to 27"
$74,230.00
450.00
Change Order #2 1,350.00
Roof Repair and Bell Tower
Changer Order# 3 2,231.00
Siding Replacement
1800 linear ft 5,000.00
Total Cost of Project
Contributions
Sanger Texas Dev. Corp.
Hotel Motel Tax Funds
Historical Society
GRANT
City's Contribution
$83,619.00
25,000.00
21,532.02
5,000.00
$51,532.00
$25,000.00
$76,532.02
7,086.98
$83,619.00
+ I ( J g-u .. ;; 0 {l(J er rt1-r--
l ;zuo7
SANGER TEXAS DEVELOPMENT CORPORATION (4B) FUNDING
Available Available Available
FUNDING FYI 2006-2007 FYI 2007-2008 FYI 2008-2009
Reserve (as of 7/13/06) $506,791
Checking (as of 7/13/06) $24,898 $531,689
Annual Contribution $240,000 $240,000 $240,000
PROJECT IDEAS
Quail Run Park Est. Cost
'Pavillion $17,500
Playground $33,659
Hydro-Mulch $5,000
Trees $2,400 $58,559
Basketball $34,463
Parking $40,000
Trees $2,400
Hydro-Mulch $2,000
,Total with 10% increase $86,749
SkatePark (with 10% increase) $95,408 $104,949
Presbvterian Church
Exterior $40,000
Utilities $41,000
Interior $54,000 $135,000
Downtown Plan $20,000
'Promotion (max 10%)
· Buxton Marketing Analysis $45,000
Total Exe!nditure $258,559 $86,749 $104,949
·e
TO:
ITEM:
DATE:
,STAFF:
City of Sanger
STAFF REPORT
48 Sanger Texas Development Corporation
Discuss Amendments to By-laws
August 10, 2006
Cecile Carson, Director of Economic Development
1 BACKGROUND AND ANALYSIS:
In review of the by-laws several items do not reflect current procedure or to do not reflect dates
for action to occur. The Board may wish to discuss the following items:
Section IV. Board of Directors. 4.05 Meetings. "Regular meetings of the Board shall be held on
the first Thursday in each month at 7 p.m. in the City Council Chambers of the City of Sanger,
Texas." Since meeting time and location may vary, the staff recommends: The Board shall set
'a meeting date, time and location at the Annual Meeting. The meeting date, time and location
may be changed by the _President with notice provided as set-forth in the By-laws.
·Section IV. Board of Directors. 4.05 Meetings. "The annual meeting of the Board of Directors
shall be in October of each year at a place and time to be determined by the Board." Add
Section 4.10 Annual Meeting. The Annual Meeting shall be held in July of each year at a place
and time to be determined by the Board.
Section V. Officers. 5.02 Selection of Officers. The by-laws state the officers shall serve for one
,(1) year with not election period given. Staff suggests adding: The officers shall serve from
Annual Meeting to Annual Meeting.
The Board may discuss other possible amendments.
ACTION:
Recommendation directing staff to prepare amendments and schedule meeting for discussion
and approval.
8-03-2006 03:57 PM
42 -4B CORPORATION
i
REVENUE SUMMARY
4B REVENUES
*** TOTAL REVENUES ***
EXPENDITURE SUMMARY
76-4B EXPENSES
*** TOTAL EXPENDITURES ***
** REVENUES OVER(UNDER) EXPENDITURES**
TOTAL OTHER FINANCING SOURCES (USES)
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
220,000.00
220,000.00
181,800.00
181,800.00
38,200.00
0.00
0.00
0.00
AS OF: JUNE 30TH, 2006
CURRENT
PERIOD
25,824.60
25,824.60
22,107.42
22,107.42
3,717.18
0.00
0.00
0.00
Y-T-D
ACTUAL
192,345.27
192,345.27
151,199.42
151,199.42
41,145.85
0.00
0.00
0.00
% OF
BUDGET
87.43
87.43
83.17
83.17
107.71
0.00
0.00
0.00
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE: 1
BUDGET
BALANCE
27,654.73
27,654.73
30,600.58
30,600.58
2,945.85)
0.00
0.00
0.00
8-03-2006 03:57 PM
42 -4B CORPORATION
UES
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 4B REVENUES
*** TOTAL REVENUES ***
•
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
220,000.00
0.00
0.00
220,000.00
220,000.00
=======:;;;=====:;:
AS OF: JUNE 30TH, 2006
CURRENT
PERIOD
23,063.99
2,760.61
0.00
25,824.60
25,824.60
--------------
Y-T-D
ACTUAL
170,277.21
22,068.06
0.00
192,345.27
192,345.27
:::;::;:;:::::=========
% OF
BUDGET
77 .40
0.00
0.00
87.43
87.43
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
=============-
PAGE: 2
BUDGET
BALANCE
49,722.79
22,068.06)
0.00
27,654.73
27,654.73
==============
8-03-2006 03:57 PM
42 -4B CORPORATION
00-NON-DEPARTMENTAL
TMENT EXPENDITURES
*** DEPARTMENT TOTAL ***
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
0.00
AS OF: JUNE 30TH, 2006
CURRENT
PERIOD
0.00
Y-T-D
ACTUAL
0.00
% OF
BUDGET
0.00
Y-T-D
ENCUMB.
0.00
PAGE:
BUDGET
BALANCE
0.00
8-03-2006 03:57 PM
~2 -4B CORPORATION
76-4B EXPENSES
TMENT EXPENDITURES
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
76-5215 TRAVEL & REGISTRATIONS
76-5220 DUES
76-5225 PUBLICATIONS/SUBSCRIPTIONS
f TOTAL 52-SUPPLIES AND MATERIALS
54-CONTRACT SERVICES
76-5410 INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 ENGINEERING FEES
TOTAL 54-CONTRACT SERVICES
65-PROJECTS
76-6500 PROJECTS
TAL 65-PROJECTS
••• DEPARTMENT TOTAL •••
*** TOTAL EXPENDITURES***
OTHER FINANCING SOURCES (USES)
TOTAL OTHER FINANCING SOURCES (USES)
*** END OF REPORT***
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
0.00
200.00
500.00
250.00
200.00
1,150.00
100.00
28,500.00
0.00
28,600.00
152,050.00
152,050.00
181,800.00
--------------
181,800.00
0.00
AS OF: JUNE 30TH, 2006
CURRENT
PERIOD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
100.00
0.00
100.00
22,007.42
22,007.42
22,107.42
--------------
22,107.42
0.00
Y-T-D
ACTUAL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
900.00
0.00
900.00
150,299.42
150,299.42
151,199.42
;::::;:::::;;::;:::::;;::;::::====
151,199.42
0.00
\ OF
BUDGET
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.16
0.00
3.15
98.85
98.85
83.17
83.17
0.00
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
==============
0.00
0.00
PAGE: 4
BUDGET
BALANCE
0.00
200.00
500.00
250.00
200.00
1,150.00
100.00
27,600.00
0.00
27,700.00
1,750.58
1,750.58
30,600.58
=========::::====
30,600.58
0.00
8-03-2006 04:03 PM
42 -4B CORPORATION
ASSETS
ACCOUNT NO# TITLE
CASH MONEY MARKET
4B CD#6669
RECEIVABLE-OTHER
DUE FROM GEN. FUND
00-1010
00-1012
00-1053
00-1060
00-1062 AMT TO BE PROVIDED FOR L-T-D
I
LIABILITIES AND FUND BALANCE
REVENUES
EXPENSES
00-2201
00-3020
00-4425
00-4800
00-4940
00-4985
76-5200
76-5210
76-5215
76-5220
I
76-5225
76-5410
76-5420
76-5450
76-6500
N/P GNB
FUND BALANCE
STATE SALES TAX
INTEREST INCOME
DONATIONS
TRANFERS OUT TO 4B/PARK EXP
CHECK CHARGES
OFFICE SUPPLIES
TRAVEL & REGISTRATIONS
DUES
PUBLICATIONS/SUBSCRIPTIONS
INSURANCE
CONTRACTUAL SERVICES
ENGINEERING FEES
PROJECTS
***TOTALS***
C I T Y 0 F SANGER
TRIAL BALANCE
AS OF: AUGUST 31ST, 2006
**** MONTH TO DATE****
DEBITS
20,670.68
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20,670.68
CREDITS
17,738.58
2,932.10
20,670.68CR
***** YEAR TO DATE*****
DEBITS
24,998.26
530,297.71
17,704.51
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
0.00
150,299.42
724,299.90
CREDITS
508,289.89
188,173.97
27,836.04
724,299.90CR
PAGE: 1