08/21/2007-4B-Agenda Packet-Regular•
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AGENDA
4B SANGER TEXAS DEVELOPMENT CORPORATION
TUESDAY, AUGUST 21, 2007
5:00 P.M.
201 BOLIVAR STREET
1. Call Meeting to Order
2. Approval of Minutes
3. Review by-laws and Elect Officers
4. Discuss and Consider Financial Reports and 2006-2007 Budget and Projects
5. Discussand Consider 2007-2008 Budget
6. R~view Requirements of Attorney General
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7. Possible List of Future Agenda Items.
8. Adjournment.
This notice 1 was removed from the official bulletin board on
____ by ________ _;_ _____ _
________ at
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 458-7930 for further information .
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MINUTES:. Sanger Texas Development Corporation
May 10, 2007
MEMBERS
PRESENT: President Nel Armstrong, John Springer, Glenn Ervin, Thomas Muir and
Beverly Branch
MEMBERS
ABSENT: Kim Shaw and John Payne
OTHERS·
PRESENT: Jack Smith, City Manager, Rosalie Chavez, City Secretary/ Asst. City Manager,
Russell Martin and Barbara Martin
1. President Armstrong called meeting to order.
2.' Approve Minutes: February 26, 2007
I·
Beverly Branch made one correction on Page 2 to correct spelling of complied to
compiled.
Motion to approve minutes as corrected. Seconded by Thomas Muir. Motion carried
unanimously.
3. Review Financials.
President Armstrong asked members if they had any questions concerning the
financials. She also mentioned that the sales tax deposits are a little behind.
City Secretary did advise that this month's deposit will be an estimated $98,000. She
did inform the meml;>ers that Peggy Hinklewolf from the Denton Record Chronicle has
contacted her regarding the increase and her question was if the increase was
attributed to the beer and wine sales. Ms. Hinklewolf was advised thafthere have been
some increases last year that were in the $85,000 to $88~000 and it was too soon to tell.
Discussion on revenues and expenditures.
Thomas Muir inquired on the interest rate for certificates of deposits.
City Secretary advised that the interest rate is currently 5.12 % and mentioned that the
checking account is a money market that is earning at least a quarter of per cent less
than a certificate of deposit. Every month when a sales tax deposit is made to the
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account, we have to wait for the certificate of deposit to mature before we can add to
it.
4. Discussion on a New Park Project for Soccer Fields.
City Manager addressed this item and advised that on Ranger Creek on the north end
of that Park there is about 3 to 3 ½ acres that are under tax foreclosure and has been
turned over to attorney for tax sale. Once this process takes place, the Sable Creek
Developer will pursue the purchase of this land and at that time make the dedication
to include that property. The developer will straighten Ranger Creek and will remove
the brush and trees from the park land and grade the area.
Glenn Ervin inquired on the 3 ½ acres that the developer is trying to get and asked if
the developer is going to use that dirt to create one or two more lots and will that
create a retention pond like the city has south of town.
City Manager advised he does not think so. The city already has the ditch profile
engineered and there will be a 6-point slope with some dirt but it will not be a hole.
It will be where they have feathered those edges so the city can mow the banks.
Discussion.
President Armstrong advised that the City Manager has informed her that the
developer has pledged to give this property to the city for dedicated park property.
Paul Eddleman, Parks Chairman, then addressed the board concerning dedication of
funds for the improvement of that park property. The developer will level the property
and the city will be responsible for putting a crown on soccer fields to allow rain
water to run off.
Paul Eddleman indicated that they would like $100,000.00 dedicated to allow for the
construction of a 30' x 30' square ft. concession stand to include restrooms on each end.
The cost would be about $70.00 a square ft. which would run about $63,000 to build it
and the rest of the funds will be utilized for crowning the fields, equipment and some
landscape.
Mr. Eddleman then discussed the Quail Run Project which consisted of three phases.
The third phase did not get approved by City Council and he asked that those funds
which were $75,000 be utilized on the soccer field project. Mr. Eddleman indicated
that he is not sure whether council needs to eliminate Phase III in order for those funds
to be utilized somewhere else. He plans to go back to city council to eliminate Phase III
from the Quail Run Project then all the additional funds requested would be $25,000.
President Armstrong inquired on how much property was to be utilized at Quail Run
park for the skate park and what other project does he intend to place on that
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property .
. Mr. Eddleman indicated that it was about 1500 sq. ft. and later on they can do some
additional things. He discussed that if additional funds were needed, they can come
back and request funds. Some of that area has to be left as open green space since some
of the property is detention pond area. He expressed if nothing else gets done in Quail
Run, it will still be a nice park for the residents.
Discussion on using the land at Quail Run Park for a practice soccer field and the costs
for the fields at property at Sable Creek. There is approximately 14 acres at Sable
Creek and not all the property can be utilized. The goal is to get as many fields as
possible.
Glenn Ervin inquired on how this ties in with the Master Plan.
Paul Eddleman advised that across the street the city will have the new Fire Station,
which will be an asset in case of emergency situations. On Ranger Creek, if Mr. Falls
ever develops his golf course, it will incorporate the housing development with the
park, golf course and the new fire station. Parking was discussed.
City Manager advised that Joe Smith will be putting a walk bridge over the creek.
Thomas Muir asked on whether there would be flooding problems in regards to the
concession stand.
Mr. Eddleman indicated he can't say until someone looks at the property and makes
the determination. The land does sit higher than some of the homes in that
development.
President Armstrong indicated that she does not have any objection to designate the
funds and the additional $25,000. She indicated that it is her understanding on
listening to Mr. Eddleman that Council needs to make the decision to shift the funds.
Paul Eddleman indicated the 4B approved all phases of the Quail Run Project and
after it was submitted to Council they only approved Phase I and II and left Phase Ill
for a future date.
President Armstrong indicated that at this point in time the skate board park will not
be included in Phase III of the Quail Run park project due to the opposition from the
public.
Discussion followed.
City Secretary advised that the project needs to go to (:ouncil and after they approve
it then the public hea'ring is scheduled •
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John Springer indicated since the Master Plan is not completed yet, and he approves
that these monies to. be encumbered and not used elsewhere, but suppose the Master
Plan is completed and it will take a great deal more money to do the project, will they
be in a better position to move on with something like this, or will they be better off
to encumber the funds now not knowing exactly how it will be done.
Thomas Muir indicated that-Paul Eddleman's request is to get the initial basis for
approval.
Discussion on the monies to encumber after the council approves.
John Springer moved to approve the additional $25,000 be used at this time for Ranger
Park for soccer (ields.
Mr. Springer withdrew motion since it was not an action item.
City Manager advised that this was not an action item, it was only a project to be
considered.
All board members present gave the consensus to proceed with the necessary steps on
this new par}{ project.
4. List of Future Agenda Items
Glenn Ervin asked if any member had recommendations for appointments to the
board. He expressed that as a council member he would like to see the
recommendations from the board. He also inquired if John Payne wants to continue
to serve.
President Armstrong asked that if any member has any suggestions that they contact
Rose with their recommendation so an application can be sent. She personally would
like to keep the board with only one council member to serve. This will give the public
the appearance that council is not trying to take over the board and run it.
5. Adjournment
Presid.ent Armstrong adjourned meeting at 7:3~ p.m .
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City of Sanger
STAFF REPORT
TO:
ITEM:
4B Sanger Texas Development Corporation
Project Update
DATE:
STAFF:
August 21, 2006
Cecile Carson, Director of Economic Development
BACKGROUND:
The 48 Board and City Council authorized funding for Quail Run Park development,
improvements to the Presbyterian Church, architectural and engineering plans for the downtown
area and a retail study. Project implementation started in October 2006.
Park Project
Project has been designed and City Engineer Rob Woods has issued two bids fa~ the concrete
work. The bids have been higher than estimated and Mr. Woods is currently working on an
alternative construction source for the concrete work.
Presbyterian Church Project
Art Weinman and his staff have made three site visits to the church since June. Mr. Weinman is
preparing· plans for the exterior restoration including doors, windows, roof, and painting; for
utilities including air conditioning and heating and electrical and plumbing; and for interior
restoration including doors, flooring, walls and ceiling, and interior painting. The following
schedule has been prepared by staff and Mr. Weinman:
Plans Designed
Texas Historic Commission review
Bid
Select Contractor
Construction
Complete mid-August
Complete mid-September to late September
Issue in October
Award bid in November
September 2007-November 2008
During the first site visit in June, we discovered 4-8 inches of water inside the foundation. The
property was not graded according to the original plans which showed a drain at the southwest
comer of the church and a pipe extending to the ditch on the south side of the church. Mr.
Weinman has determined that the ground elevation under the church has been altered since the
original plans were drawn and the drain and pipe design will not solve the problem. He will be
preparing a new plan for a pump to be placed under the church. This will potentially increase the
cost estimate as we are recommending that Mr. Weinman add this work to the construction bids.
Downtown Plan
Nelson and Morgan Architects has prepared a general streetscape plan for sidewalk
improvements and landscaping for the downtown area. The original goal was to have the plans
by May 2007. The timeframe has been extended and staff will review design and funding
options with the Board.
Retail Study
The Buxton Co. completed the study in May. Targeted retailers have been contacted and
information on Sanger has been added to new web-based search system Scout. Materials are
posted on the website and have been made available to property owners.
City of Sanger
4B Funding Request
Page 2 of2
Financial Commitments
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Itemized Total
Cost Project ,.
Quail Run Park
Pavilion $17,500
Playground $3~,659
Hydro-Mulch $5,000
Trees $2,400 $58,559 -
Quail Run Park Phase II
Basketball $34,463
Parking $40,000
Trees $2,400
Hydro-Mulch $2,000
Total with 10% increase $86,749 ----
Presb~erian Church
Exterior $40,000
Utilities $41,000
Interior $54,000 $135,000
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Downtown Plan $20,000 $20,000
Total Project Funding $300,308
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8-15-2007 08:26 AM
42 -4B CORPORATION
ACCOUNT NO# TITLE
00-1010 CASH MONEY MARKET
00-1011 SANGER TX DEV. CORP.CD 497371
00-1012 4B CD 461024(6669)
00-1053 RECEIVABLE-OTHER
00-1060 DUE FROM GEN. FUND
00-1062 AMT TO BE PROVIDED FOR L-T-D
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB
00-3020 FUND BALANCE
REVE~S
EXPENSES
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00-4425, STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
00-4950 TRANSFER PRIOR YEAR INCOME
00-4985 TRANFERS OUT TO 4B/PARK EXP
7 6-5200
76-5210
76-5215
76-52201
76-5225
76-5410
76-5420
76-5450
76-6500
CHECK CHARGES
OFFICE SUPPLIES
TRAVEL & REGISTRATIONS
DUES
PUBLICATIONS/SUBSCRIPTIONS
INSURANCE
CONTRACTUAL SERVICES
ENGINEERING FEES
PROJECTS
***TOTALS***
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C I T Y O F S A N G E R
TRIAL BALANCE
AS OF: JULY 31ST, 2007
**** MONTH TO DATE****
DEBITS
7,620.86
0.00
2,347.07
1,170.43
0.00
0.00
o.oo
o.oo
o.oo
0.00
o.oo
o.oo
o.oo
0.00
0.00
0.00
11,550.00
o.oo
o.oo
22,688.36
CREDITS
1,170.43
19,127.61
2,390.32
22,688.36CR
***** YEAR TO DATE*****
DEBITS
15,662.53
156,237.11
573,467.29
18,874.94
o.oo
o.oo
0.00
0.00
0.00
o.oo
60.02
0.00
0.00
0.00
0.00
o.oo
23,700.00
0.00
18,000.00
806,001.89
CREDITS
591,470.51
184,454.43
30,076.95
806,001.89CR
PAGE: 1
8-15-2007 08:33 AM C I T Y 0 F SANG E R PAGE: 2
FINANCIAL STATEMENT
AS OF: JULY 31ST, 2007
42 -48 CORPORATION
REVEN"ES
CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
--------------------------------------------------------------------------------------------------------------------------------
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
TOTAL 48 REVENUES
*** TOTAL REVENUES ***
240,000.00
10,000.00
0.00
250,000.00
250,000.00
==============
19,127.61
2,390.32
0.00
21,517.93
21,517.93
==============
184,454.43 76.86 0.00 55,545.57
30,076.95 300.77 0.00 20,076.95)
0.00 ______Q__,_Q_Q o.oo 0.00
214,531.38 85.81 0.00 35,468.62
214,531.38 85.81 0.00 35,468.62
===========-= =========::;::==:== ==============
8-15-2007 08:33 AM
42 -4B CORPORATION
76-4B EXPENSES
DEP"n""'lENT EXPENDITURES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
,CURRENT
BUDGET
AS OF: JULY 31ST, 2007
CURRENT
PERIOD
Y-T-D % OF
ACTUAL BUDGET
Y-T-D
ENCUMB.
PAGE: 3
BUDGET
BALANCE
---------------------------------------------------------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
7 6-5200 CHECK CHARGES 0.00 o.oo 60.02 o.oo 0.00 60.02)
76-5210 OFFICE SUPPLIES 200.00 0.00 0.00 o.oo 0.00 200.00
76-5215 TRAVEL & REGISTRATIONS 500.00 o.oo 0.00 o.oo 0.00 500.00
76-5220 DUES 250.00 0.00 0.00 0.00 0.00 250.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 o.oo _______Q_,_Q_Q 0.00 200.00
TOTAL 52-SUPPLIES AND MATERIALS 1,150.00 o.oo 60.02 5.22 o.oo 1,089.98
54-CONTRACT SERVICES
7 6-5410 INSURANCE 100.00 0.00 0.00 0.00 o.oo 100.00
7 6-5420 CONTRACTUAL SERVICES 26,200.00 11,550.00 23,700.00 90. 46 0.00 2,500.00
76-5450 ENGINEERING FEES 0.00 o.oo 0.00 _______Q_,_Q_Q 0.00 0.00
TOTAL 54-CONTRACT SERVICES 26,300.00 11,550.00 23,700.00 90.11 0.00 2,600.00
65-PROJECTS
76-6500 PROJECTS 222,550.00 o.oo 18,000.00 8.09 0.00 204,550.00
TOTAL 65-PROJECTS 222,550.00 0.00 18,000.00 8.09 0.00 204,550.00
*** DEPARTMENT TOTAL *** 250,000.00 11,550.00 41,760.02 16.70 0.00 208,239.98
============= ============= ============== ============== =============
*** TOTAL EXPENDITURES*** 250,000.00 11,550.00 41,760.02 16.70 0.00 208,239.98
OTHER FINANCING SOURCES (USES)
, TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 o.o,o 0.00
*** END OF REPORT***
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8-15-2007 08:33 AM
42 -~B CORPORATION
REVENUE SUMMARY
4B REVENUES
*** TOTAL REVENUES ***
EXPENDITURE SUMMARY
76-4B EXPENSES
*** TOTAL EXPENDITURES***
,,
** REVENUES OVER(UNDER) EXPENDITURES**
TOTAL OTHER FINANCING SOURCES (USES)
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: JULY 31ST, 2007
CURRENT
BUDGET
250,000.00
250,000.00
250,000.00
250,000.00
0.00
o.oo
0.00
0.00
CURRENT
PERIOD
21,517.93
21,517.93
11,550.00
11,550.00
9,967.93
o.oo
0.00
0.00
Y-T-D % OF
ACTUAL BUDGET
214,531.38 ~
214,531.38 85.81
41,760.02 16.70
41,760.02 16.70
172,771.36
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Y-T-D
ENCUMB.
o.oo
0.00
o.oo
o.oo
o.oo
0.00
0.00
0.00
PAGE: 1
BUDGET
BALANCE
35,468.62
35,468.62
208,239.98
208,239.98
172,771.36)
0.00
0.00
0.00
5-2007 04: 11 PM
42 -4B CORPORATION
REVENUE SUMMARY
,4B REVENUES
* * * TOTAL REVENUES * * *
EXPENDITURE S~Y
76-4B EXPENSES
••• TOTAL EXPENDITURES•••
• REVENUES OVER (ONDER) EXP.•
C I T Y O F S A N G E R
PROPOSED BUDGET
AS OF: JULY 31ST, 2007
CURRENT
BUDGET
250,000.00
250,000.00
250,000.00
250,000.00
0.00
Y-T-D
ACTUAL
214,531.38
214,531.38
41,760.02
41,760.02
172,771.36
PAGE:
PROPOSED
BUDGET
439,399.00
439,399.00
226,649.00
226,649.00
212,750.00
1
-2007 04:11 PM C I T Y O F S A N G E R
PROPOSED BUDGET
AS OF: JULY 31ST, 2007
42 -4B CORPORATION
REVENUES
4B REVENUES
00-4425
00-4800
00-4940
00-4950
00-4985
00-4990
CURRENT
BUDGET
STATE SALES TAX 240,000.00
INTEREST INCOME 10,000.00
DONATIONS 0.00
TRANSFER PRIOR YEAR 0.00
TRANFERS OUT TO 4B/P 0.00
TRANSFERS FROM RESE_R _____ 0~-~o~o
** REVENUE CATEGORY TOTAL ** 250,000.00
*** TOTAL REVENUES *** 250,000.00
Y-T-D
ACTUAL
184,454.43
30,076.95
0.00
0.00
0.00
0.00
214,531.38
214,531.38
PAGE:
PROPOSED
BUDGET
222,000.00
32,000.00
0.00
0.00
2
40,000.00)
225,399.00
439,399.00
439,399.00
-2007 04: 11 PM C I T
AS OF:
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
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52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
76-5215 TRAVEL & REGISTRATIO
76-5220 DUES
76-5225 )PUBLICATIONS/SUBSCRI
** CATEGORY TOTAL ..
I
j
54-CONTRACT SERVICES
I
76-5410 'INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 ENGINEERING FEES
** CATEGORY TOTAL ..
65-PROJECTS
0 PROJECTS
** CATEGORY TOTAL**
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES*** :
*** END OF REPORT***
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y 0 F S A N G ER PAGE: 3
PROPOSED BUDGET
JULY 31ST, 2007
CURRENT Y-T-D PROPOSED
BUDGET ACTUAL BUDGET
0.00 60.02 0.00
200.00 0.00 200.00
500.00 0.00 500.00
250.00 0.00 250.00
200.00 0.00 200.00
1,150.00 60.02 1,150.00
100.00 0.00 100.00
26,200.00 23,700.00 0.00
0.00 0.00 0.00
26,300.00 23,700.00 100.00
222,550.00 18,000.00 225,399.00
222,550.00 18,000.00 225,399.00
250,000.00 41,760.02 226,649.00
250,000.00 41,760.02 226,649.00 J