05/10/2007-4B-Agenda Packet-Regulari
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AGENDA
4B Sanger, Texas Development Corporation
Thursday, May 10, 2007
· · 7:00 P.M. -201 Bolivar
Call Meeting to Order.
Approve Minutes: February 26, 2007
Review Financials.
Discussion to Consider a New Park Project for Soccer Fields.
List of Future Agenda Items.
Adjournment.
9-1-/JCXJZ lf.>JOam.
Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information .
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MINUTES: Sanger Texas Development Corporation
February 26, 2007
MEMBERS
PRESENT: President Nel Armstrong, John Springer, Glenn Ervin, Thomas Muir and
Beverly Branch ·, ·
MEMBERS
ABSENT: John Payne and .Kim Shaw
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Asst. City Mgr. Rosalie Chavez and
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4.
Carroll McNiell · ·
President Armstrong called meeting to order
Approve Minutes: September 11, 2006
Motion was made by John Springer to approve minutes as presented. Seconded by
Beverly Branch. Motion Carried unanimously.
Review Financials.
City Secret_ary addressed this·item,aqd explained the balances in the money market
account and the certificates of deposit. The total investments in certificates of deposits
were $559,000. The revenue summaries and financials and sales tax collections for the
month of February.were discussed. City Secretary advised the depository bank was
changed on January 1, 2007 so the interest is not as high as it has been in the past.
Update on Economic Development Activities
Ms. Carson presented a compiled report on her accomplishments and information on
•projects that the 4B had funded. ~s~ Carson advised that when she began her position
with the City, there were no rpissions or goals for economic development and from her
personal perspective for economic development she created a mission and some goals
to accomplish. Promoting existing development and rewarding employment
opportunities appeared to be the direction the community needed to proceed.
Identifying and recruiting tiusinesses,providing for the economy, encouraging growth
and retention, e~couraging development and development downtown in a pro-business
atmosphere were also items she felt were important.
She set short· t~rm goals in order to r~acb these goals. In this process she bad to find
out information concerning what the .community had interest in and their desires.
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This was accomplished by completion of a survey. Thi~ was also done by the 4A Board,
Chamber of Commerce Directors, · Chamber Economic Development Committee,
representatives from the School Districts, and by talking to city staff.
The Master Plan Survey· was conducted on-line, which allowed the citizens of .the
community to express their interest and desires in the community. The survey
material was provided to .the Steering Committee, which was appointed by Council,
and asked quality of life questions .. The three critical issues were planning for growth,
quality retail development, and transportation and street conditions. The highest rated
item was employment opportunities and enhancement of downtown areas and in the
area of development, citizens strongly supported a grocery store. Ms. Carson indicated
that what she continues to hear is: sit-down restaura"nts, indoor entertainment, music
hall, and a skating rin~
Ms. Carson continued with the information she had complied for marketing purposes,
which is also posted on the Sanger EDC web site that was immediately created for
promoting Sanger. The information consists of population projections, school district,
work force, and tax rate analysis.with·comparisons. This information is essential for
economic development and is looked at by various developers and prospects.
Land Use analysis along with transportation and utilities is also provided. This
Information was'addedfrom the Buxton Study.
Ms. Carson advised that the w;eb site has had about 1,200 hits since November.
Research proves that about 95% of prospects utilize the web site to gather information
about the community. The sangertexas.org we~ site, EDC and Chamber of Commerce
web _site are all linked together.
Glenn Ervin inquired on the population estimate for 2010 and how that information
was .projected.
Ms. Carson advised that the information is based on projections of growth: She also
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advised Co-Serve had a projection map that indicates a 20% growth in the City of
Sanger. This information is based on a guess; however, this is what sources were used
in the projections.
Ms. Carson continued with a summary ofthe Buxton Report consisting of the trade
area, where citizens spend their monies and the demographics. It also provides· a
breakdown .on the spending habits of the community. The top items for spending were
automotive, (ollow.ed by household furnishings. It outlined consumer spending and
gave a listing of the matches that would be best prospects for Sanger. The high int~rest
areas were grocery store aml sit down restaurants.
Buxton will continue this process in March by contacting all these vendors themselves
and providing them with information regarding the spending habits of the community.
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\ Ms. Carson advised that B.uxton has offered, at no additional cost, to do an analysis on
r~creati~n, specifical,ly looking at Lake Ray Rober_ts. The City Manager and she have
discussed !~is, and have agreed to proceed forward, unless there is an objection from
the board.
Beverly Branch asked how the retailers are picked.
Ms. ~arson advised by the spending habits. · They overlay those spending habits and
i4entify the profile of ea~h of those retailers and businesses.
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Discpssion continued on the identifying the retailers and businesses.
Ms. Carson continued ~ith discussing the last two projects she is currently working on.
She advised that on the town plan the city. is currently working with Nelson Morgan on
the Phase Development for sidewalk constructi_on of downtown. She also advised that
on the Historical Church Project she has met with Art Wineman to discuss an
agreement for the construction plan that is necessary to complete the three phases of the
church. Thi~ will include finishing t~e exterior, interior and the electrical plumbing and
insulation. They· anticipate this will probably not be completed until November or
December. The total allocat.on for, the Church project was $135,000.
President Armstrong expressed a concern on whether the.city was hiring someone to be
responsible for the project or a contractor.
Discussion continued regarding Mr. Wineman's services.
President Armstrong expressed that Mr. Wineman can be costly and she would like to
try to save money on this project.
Ms. Carson indicated there are certain requirements with the Texas Historical
Commission that had to be inet.
5. Discuss Contract of Economic Developn,ient Director.
President Armstrong advised that she requested.this item be on the agenda and it has
nothing to do with Ms. Carson personally. She recently got info~ed that Ms. Carson
has a contract and she b ~he only employee that has a contract. The other concern is
that the Board did not get· a chance to review the contract. She expressed that out of
courtesy they should have had an opportunity to review the contract. The other
concern is that the contract is for two years and even though Ms. Carson is doing a great
job, the board agr~ed that aft~r her evaluation they would decide to vote for another
year. She suggested that in the future if the board is paying the salary that they be kept
informed on what is going on.
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City Secretary advised. that when the selection committee was appointed there was a
representative from 4B, Kim Shaw and 4A Vickie Jenkins. The both reviewed the
agreement and made necessary corrections prior. to sending it, to the City Attorney.
The only reason that a contract was drafted was due to the Exhibit A which was the
,incentive package.
President Armstrong suggested that as courtesy to let the board know what is going on.
List of Future Agenda Items.
Ms. Carson advised she is working on Incentive Policy in addition to the current one in
place which was for Wal-Mart. She indicated they have some opportunities for retail
and hotels that Jack and she have discussed.
Ms. Carson provided some information on some advertiseµients. Southwest Airlines
had an ad in November promoting Sanger, Texas Downtown Association which they
have received 400 inquires, and in November and December they had an ad in the Trade
and Development Magazine which is a resource guide.
7. President Armstrong declared meeting adjourned.
5-03-2007 11:52 AM
42 -4B CORPORATION
, ACCOUNT NO# TITLE
CASH MONEY MARKET
SANGER TX DEV. CORP.CD 497371
4B CD 461024(6669)
RECEIVABLE-OTHER
DUE FROM GEN. FUND
00-1010
00-1011
00-1012
00-1053
00-1060
00-1062 AMT TO BE PROVIDED FOR L-T-D
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB
REVENUES
EXPENSES
00-3020
~0-4425
00-4800
00-4940
o·o-4985
76-5200
76-5210
76-5215
76-5220
76-5225
76-5410
76 ° 54iO
7605450
76-6500
FUND BALANCE
STATE SALES TAX
INTEREST INCOME
DONATIONS
TRANFERS OUT TO 4B/PARK EXP
CHECK CHARGES
OFFICE SUPPLIES
TRAVEL & REGISTRATIONS
DUES
PUBLICATIONS/SUBSCRIPTIONS
INSURANCE
CONTRACTUAL SERVICES
ENGINEERING FEES
PROJECTS
***TOTALS***
C I T Y 0 F SANGER
TRIAL BALANCE
AS OF: APRIL 30TH, 2007
**** MONTH TO DATE****
DEBITS
35,133.00
2,394.99
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
200.00
0.00
0.00
37,727.99
CREDITS
19,851.00
15,482.00
2,394.99
37,727.99CR
***** YEAR TO DATE*****
DEBITS
49,999.64
85,345.33
566,377.59
17,704.51
0.00
0.00
0.00
0.00
0.00
60.02
0.00
0.00
0.00
0.00
0.00
800.00
0.00
12,500.00
732,787.09
CREDITS
590,300.08
121,386.32
21,100.69
732,787.09CR
PAGE: 1
5-03-2007 11:52 AM
42 -4B CORPORATION
REVENUE SUMMARY
4B REVENUES
••• TOTAL REVENUES •••
EXPENDITURE SUMMARY
76-4B EXPENSES
••• TOTAL EXPENDITURES•••
•• REVENUES OVER(UNDER) EXPENDITURES••
TOTAL OTHER FINANCING SOURCES (USES)
CITY OF SANGER
FINANCIAL STATEMENT
CURRENT
BUDGET
250,000.00
250,000.00
250,000.00
250,000.00
0.00
0.00
0.00
0.00
AS OF: APRIL 30TH, 2007
CURRENT
PERIOD
17,876.99
17,876.99
200.00
200.00
17,676.99
0.00
0.00
0.00
Y-T-D
ACTUAL
142,487.01
142,487.01
13,360.02
13,360.02
129,126.99
0.00
0.00
0.00
\ OF
BUDGET
56.99
56.99
5.34
5.34
0.00
0.00
0.00
0.00
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE: 1
BUDGET
BALANCE
107,512.99
107,512.99
236,639.98
236,639.98
129,126.99)
0.00
0.00
0.00
5-03-2007 11:52 AM
42 -4B CORPORATION
REVF.NUES
REVENUES,
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
1 0004940 DONATIONS
TOTAL 4B REVENUES
••• TOTAL REVENUES •••
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
240,000.00
10,000.00
0.00
250,000.00
250,000.00
--------------
AS OF: APRIL 30TH, 2007
CURRENT
PERIOD
15,482.00
2,394.99
0.00
17,876.99
17,876.99
--------------
Y-T-D
ACTUAL
121,386.32
21,100.69
0.00
142,487.01
142,487.01
==============
\ OF
BUDGET
50.58
211.01
0.00
56.99
56. 99
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00 ,
=========;;;::::;;-
PAGE: 2
BUDGET
BALANCE
118,613.68
11,100.69)
0.00
107,512.99
107,512.99
==============
5-03-2007 11:52 AM
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
AS OF: APRIL 30TH, 2007
CURRENT
PERIOD
Y-T-D
ACTUAL
\ OF
BUDGET
Y-T-D
ENCUMB.
PAGE: 3
BUDGET
.BALANCE
----------------------------------------------------------------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES 0.00 o.oo 60.02 0.00 0.00 60.02)
76-5210 OFFICE SUPPLIES 200.00 o.oo 0.00 0.00 0.00 200.00
76-5215 TRAVEL & REGISTRATIONS 500.00 0.00 0.00 0.00 0.00 500.00
76-5220 DUES 250.00 0.00 0.00 0.00 0.00 250.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 0.00 0.00 0.00 200.00
TOTAL 52-SUPPLIES AND MATERIALS 1,150.00 0.00 60.02 5.22 0.00 1,089.98
54-CONTRACT SERVICES
76-5410 INSURANCE 100.00 0.00 0.00 0.00 0.00 100.00
76-5420 CONTRACTUAL SERVICES 26,200.00 200.00 800.00 3.05 0.00 25,400.00
76-5450 ENGINEERING FEES 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 54~CONTRACT SERVICES 26,300.00 200.00 800.00 3.04 0.00 25,500.00
65-PROJECTS
76-6500 PROJECTS 222,550.00 0.00 12,500.00 ~ 0.00 210,050.00
TOTAL 65-PROJECTS 222,550.00 0.00 12,500.00 5.62 0.00 210,050.00
... DEPARTMENT TOTAL . .. 250,000.00 200.00 13,360.02 5.34 0.00 236,639.98
============== ============== ============== ==========---= ======----==--
••• TOTAL EXPENDITURES••• 250,000.00 200.00 13,360.02 5.34 0.00 236,639.98
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OTHER FINANCING SpURCES (USES)
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 0.00 0.00 0.00 0.00
••• END OF REPORT***
4B ·oE:POSITS
1999 I 2000 I 2001 I 2002 ~ ! 2003 I 2004 I 2005 I 2006 I . 2007
1.~1~,~1/~~~-~~t1~)1tt:1~~u;~~:.i~;~~:::J~~,=~"~~~~-~~J.r~~~1'F~-o/r#CJtt:r~i~:,~,2l::~1~~t~::~~:::t*r1~~t/;~i~:~;~s:~~~1P',~?1$1tr':}??!'-~-z':~J~i:~~,~~.~;~
JAN. I $6,691.041 $8,083.931 $8,937.431 $10,348.821 $10,188.221 $25,847.621 $13,993.781 $16,264.501 $16,691.41 !
,.:•-~~,;ry;• -... 1t::~:~_r·~~~~--.r:~:1:~t~~:e1~~~1~~~~~~,~~tr1}.:~t~i~~.i11~ti~~-;~~~er:~tif~~rf\~IJ~>~ ... '.-\iU~f~~i~:t::t~;~·~~i tl1:~~~? .. ~k~~~ ;r?-i-~t~~»,}1:.i~;f.f~ri
FEB. I $9,806.45! $9,763.37! $11,840.64! $14,870.78! $14,840.341 $17,485.76! $21,779.911 $21,513.62! $19,601.101
~~_.-~1~:~1r:."'Y-.:t<~rr1~1~~-:::~~~~~t?~~~~:~~~~~~-~n~-i1£~m:~~~~-11t~t~it:1~~~~~t4~~~~~~~~~~~~~wit~~~--;i~~~-~~~-~~~'!~~~~~z~~
MARCH I $6,700.02! $10,384.631 $8,984.181 $9,209.151 .. $12,446.361 $13,382.91! $14,254.43) . $16,620.93) $16,472.34!
i~i~~~~~ ~:~iv•~,;.:~~~~;~1r-~"•~tfJ~~~~~t~n~~(~~j~~~:l.;~~~r\;(1t$~.t,~1¾~~/~,f~:•.~t~~~tt~~~~~+~~ft;.r~::tlf,~·~:~~~~t~~~;,i~~'n~~~~:~i~l;~~::1~
APRIL I $10,075.18) $8,416.521 . $9,517.25! . $9,195.02! $9,202.141 $12,224.771 $14,166.10) $17,198.17! $15,482.001
~ ::·"#JJ~:-·'.\~~-:t•:;t·t;~.~!;'·~'ft~:'°'~~~t~.;~;:~,~e~Y,"7;::~~~J~ii.!J:~~~tt~w.~t.r~P>t~r:~t~JJ~~t:~1:t2~~tt.it"'i~:·~1~1;-1,,v:~~~,~1 rrtt~w:i't~~~t1
MAY ! $9,970.221 $10,323.15\ $14,946.44) $10,623.56! $15,125.04) $20,311.37! $20,556.14\ $17,428.361 I
li· .. ,r;;~:--~7·=1t.,.,·:s::.1r1r~~~,~~a,~,-.-¼;1!J\f1~-,;,t;c~;~~~;:t~f~;;~;::r},;:·:1·l~~fi'.$t~~~"i',~tt1)~'i'~-:.:r1:~',i·:.':"~~~1:~1;~:~~~,tr"'f.~~~"P-~tf~~,;;-,-:;1
JUNE I $7,392.45) $7,953.66! $10,131.011 $11,911.06! $14,358.111 $18,276.94) $15,585.54! $23,063.991 . I
~;,;t:w'r;:fi :~tr::~·]!$:"J'."-~;~'i~tt..f;t~;~'jJWtt~~r~~~~~~s~,'!:s,t";".'ff;:W:::~,·.:""~JtiU&1'llASt1l~~"tJt''~~t.:1t:'::-,:.:;i"i~M~~~::i.;
JULY I $8,733.02! $7,642.301 $12,784.18) $10,597.47! $11,370.28) $16,692.36) $16,914.631 $17,896.761 . I
t:~?~ :~-~!¾;;~t~~~11~13~~~~~~~ti::~~~~~~~:::r~~~~,~·.J!t~;;~tf.~~~tlt~,~;-if>-1?;:J~:-:fl~~f~~~i1~J ,~'!rm~~~·~t~:-::~·gf.~1r;;n(~~tr::c:~~.~~~f::1.
AUGUST! $12,935.49! $10;854.25! $17,035.001 $14,962.17! $16,132.421 $18,954.71! $20,375.581. $24,003.151 , ... I
~~~:~ .. ~.r;~;;,tr~~•f~~~ttC~1'~J.;l~~~;r:;~;~t~~,~1~~iCtfl~:!:ti-~~~lt:~~~~:tJID~li~~~~~~1~ .. j~~~!;~;~:·s!~;~~~t~~1t:rft~•:'::t~~~~:~1
SEPT. I $8,584.58! $7,103.501 $11,612.08! $12,928.16! $13,140.491 $15,725.62! $16,977.991 $19,746.74! . I
tI(~.;·~;~\~f~.-7:·~tw~i;~~~~~~7~!:~it~1~9·~~~~~~;~t~~~~~tf..#~;,lr0-~~?r.~1'it~n~·~~~~~--:~·~~:~1v,~~l~~Yo.~;~~l~;-::~w~:1.1;:'J\~~1
OCT. I _ $9,164.48! $10,136.271 $28,586.96! $13,940.44! $11,426.72! . $16,084.64) $17,704.51! _ $11,042.77! I
i!'}t2r:tt~;J:t~1ftz:;ig~r::i~~~~~~~~~tttjft~i:::~~~..,.,~~~~,.,~~~~.~7l"#~-~:;•7t:\~~~1;;J·~t1tf,l,fr~~•~~~~r~pt'il"ft;~~i1f-t1~~W~i-,#l~~
NOV. I $8,912.47! $11,975.61 ! $16,166.711 $14,246.90! $17,184.88! $22,700.73) $20,661.06! _ $24,265.79! "' _ !
ri',~;~::t:~'l1~;t";t,~1':~'$~1!}\~~,,Jffi'~;;:~rt~~~~#l<~~m~~~o/.-;;,,~r1f'(4:1Jt:..J/i•~:J;t,~r~t-~J~t~}tl!l.;.":J:~$~::'9'£~¥i'.'.:'ft.f~i~•~~=~~"t~:tw.~~~
DEC. I . $12,594.42! $7,860.371 $10,397.061 $10,198.24! $12,570.111. $16,179.851 $19,822.071 $17,830.911 I
TOTAL $111,559.82 $110,497.56 $160,938.94 $143,031.77 $157,985.11 $213,867.28 $212,791.74 . $226,875.69 $68,246.85
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MEMO
Date: May 4, 2007
, To: 4B Board Members
, Fr: Rosalie Chavez, City Secretary/ Assistant City Manager
Re: Discussion to consider a new park project for soccer fields
:Paul Edelman~ Park Chairman, will be addressing this item .. His request is for the 4B board to
consider a new project for soccer fields. The site location is at Sable Creek -park land that is
'dedicated. ·
If board approves to proceed then we.will submit to the City Council for approval of the project and
a public hearing will be scheduled accordingly.