09/24/2007-4B-Agenda Packet-Regular..
AGENDA
4B Sanger, Texas Development Corporation
Monday, September 24, 2007
7 :00 P .M. -201 Bolivar
f. Call Meeting to Order.
2. Approve Minutes: August 21, 2007
3. Review Financials.
4. Public Hearing for Consideration of Expending Funds for a Streetscape Downtown
Project.
5. Discussion and Update on Ongoing Projects.
6. List of Future Agenda Items.
7. Adjournment.
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::.,S II • "1' I ~ \ / j Rosalie Chavez, City Se
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~,,,,,,,mnm,,,,\\," Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be'made 48 hours prior to this meeting.
flease contact the City Secretary's office at (940) 458-7930 for further information.
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MINUTES: Sanger Texas Development Corporation
August 21, 2007
MEMBERS
PRESENT:
MEMBERS
ABSENT:
OTHERS·
.PRESENT:
President Nel Armstrong, John Springer, Glenn Ervin, John Payne, Beverly
Branch and Barbara Martin
Lindell Mitchell
Mike Brice, City Manager, Rosalie Chavez, City Secretary/Asst~ City Manager,
Economic Development Director, Cecile Carson
1. President Armstrong called meeting to order.
2. Approve Minutes: May 10, 2007
Correction to the minutes was made by Barbara Martin -to add in •"Others Present,"
Paul Eddleman.
Motion was made by John Springer to approve the minutes. Seconded by Glenn
Ervin. Motion carried unanimously.
3.(4) Discuss and Consider Financial Reports and 2006/2007 Budget and Projects
City Secretary reviewed the trial balance report with the board members. Discussion
continued with the balances in the certificates of the deposits and the money market
account. City Secretary advised-that with the deposit for sales tax this month the
balance in tlte money mark~t is closer to $40,000.00. She was instructed to maintain
a $25,000.00 balance in that account and as the certificate of depo~its mature then
those additional funds are to be invested in the certificates of deposits to earn a little
more interest. A detail of the year to date financial reports of the revenues and ' ' expenditures were discussed.
Cecile Carson, Economic Development Director, continued with a review of the
projects that have been funded by 4B and approved by City Council.
The Quail Run Park Project will be moving forward with the construction of the
playground and parking area.
The Presbyterian Church is currently on schedule and Mr. Wienman, and the architect
are preparing the plan design.
Nelson and Morgan Architects' proposal for the street scape plan for sidewalks and
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landscaping for the downtown area has received a projection on the cost for the
sidewalks. Staff asked them to do a ~id estimate on the section across the street from
City Hall to give staff a baseline number that could be utilized to build on for the
entire project. This would include Second Street to Fifth Street on Bolivar and the side
streets from the corners back from 4th and 3 rd Street. The cost was reviewed by the
City Engineer Rob Woods, Mike Prater, Eddie Branham, John Henderson, Rose
Chavez and the City Manager. The cost was a lower estimate than what Nelson &
Morgan had estimated. Those figures were sent back to Nelson and Morgan to
reevaluate the cost. The cost projection is estimated between $300,000.00 and
$400,000.00. The project has not been sent out for bid. The cost projections were
calculated from similar projects that Nelson & Morgan has done and then staff
reviewed the projects and arrived at a lower projected cost. This information will be
submitted to Nelson & Morgan, with a request for a completed bid document for the
entire downtown street scape to be ready within the next 30 days. This will include
new lights, pavers, replacement of all sidewalks, striping, water lines, and above ground
planters with irrigation.
Ms. Carson discussed that after the bids are received they will come back to the 4A and
4B boards for consideration on possible funding.
John Payne asked if the board is to look at possibly funding half of the cost, and 4A
is to fund the other half.
Ms. Carson indicated that this is one of their options; however, they have not discussed
it with the 4A board. It is a funding possibility for 4A to fund sidewalk infrastructure
improvements for retail use. The 4A funds are more encumbered than 4B.
Discussed the possibility of getting a loan to fund the project and the projected
revenues for. next year versus collections this year in sales tax.
Discussion on whether ~eer and wine sales have impacted the collections.
Discussion on the method that businesses use to report their tax.
Ms. Carson reported that the information from target retailers has been added to the
new web-based search system.
Discussion on how new information is added.
Discuss and Consider 2007-2008,Budget.
City M~nager, Mike Brice discussed the budget for EDC for next fiscal year. He
indicated he would like the 4B, 4A, and the City to partner together in economic
development. He emphasized the importance for everyone to .. be on the same page
regarding economic development. He indicated that the 4B has taken great steps in
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moving toward that direction. City Manager indicated that the 4B needs accountability
on what the City is doing for economic development. The total budget for next year
is a little.more than $183,0Q0 for EDC. In the budget, he allocated that $40,000.00 be
transferred to the City for economic development. In budgeting the funds in this
manner it does not tie the monies to a salary and thereby makes the City more
accountable to the·board for the EDC budget. He emphasized both boards need to
have some responsibility as the city moves forward with their efforts. The City will be
held accountable by the board.
City Manger continued with discussion on proposed budget. Regarding contractual
services, he discussed that $70,000 is for revamping planning and zoning regulations.
City Manager expressed that this has a direct impact on economic development and the
city needs ordinances that developers can work with and understand.
John Payne discussed the budgeted cost for advertisement and dues and registration,
and expressed a concern on the $12,000.00 budgeted for travel expenses.
Cecile Carson, Economic Development Director advised that there were some
organizations they originally had joined as a volunteer status and now they have to
join these organizations in a professional status which brings those costs up.
The line item for Travel covers trade shows, conferences, international shopping,
Texas Downtown Association, and Marketing Texas economic development
conferences. One of the challenges is trying to reach people, and to know what is
happening in economic development in the state.
City Manager assured the board that his expectation of Ms. Carson·as her boss, is that
she is actively looking and recruiting for economic development.
City Manager reviewed the transfer out from 4B to the General Fund to help fund
Economic Development.
Discussion concerning interest rates and making sure the City Secretary is getti~g a _
better rate for their investments.
John Payne inquired from Ms. Carson concerning a statement she had made
concerning the possibility of 4B assisting with funding the sidewalk project.
Ms. Carson indicated that this would be handled at a later date and she will bring the
necessary information to the board at that time.
Motion was made by John Payne to approve the 07/08 budget as presented. Seconded
by: Barbara Martin. Motion carried unanimously.
Review Requirements of Attorney General.
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Ms. Carson reviewed the requirement concerning the open meetings act and the open
records training requirement by the Attorney General. The requirement is for every
two years.
The class can be taken on the web-site.
7. Possible List of Future Agenda Items.
John Payne inquired on how soon staff will have some numbers to present to the board
for that cost on the street scape for the sidewalks. Mr. Payne asked if the 4B and 4A
shared the cost, and they funded it from the reserves, what jeopardy would it put the
board, concerning the funding.
Ms. Carson and the City Secretary advised that it would not be a financh,d hardship to
the Board if it was funded from the existing reserves.
Ms. Carson-indicated she will be bringing options back to the board on funding. . .
Discussion on the process of funding projects.
3. Review by-laws and Elect Officers
Barbara Martin inquired on set time for the meetings.
Ms. Carson indicated that the meetings are set for the fourth Monday of every month
at 7:00 p.m. as needed.
Ms. Carson indicated as the projects move forward the board will meet on a more
regular basis.
Ms. Cason presented updated revisions on the by-laws as made last year by the board.
Discussion followed concerning the changes.
Motion was made by John Payne to appoint John Springer as President. Seconded by
Beverly Branch. Motion carried unanimously.
Motion was made by Glenn Ervin to appoint John Payne ~s Vice-President. Seconded
by Barbara Martin. Motion carried unanimously.
Motion was made by Glenn Ervin to appoint Barbara Martin as Secretary/Treasurer.
Seconded by John Payne. Motion carried unanimously.
8! Meeting adjourned .
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' 9-19-2007 02:48 PM
42 -4B CORPORATION
' ACCOUNT NO# TITLE
ASSE.~
00-1010,
00-1011
00-1012
00-1053
00-1060
00-1062
CASH MONEY MARKET
SANGER TX DEV. CORP.CD 497371
4B CD 461024(6669)
RECEIVABLE-OTHER
DUE FROM GEN. FUND
AMT TO BE PROVIDED FOR L-T-D
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB
00-3020 FUND BALANCE
REVENUES
EXPENSES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
00-4950 TRANSFER PRIOR.YEAR INCOME
00-4985 TRANFERS OUT TO 4B/PARK EXP
00-4990 TRANSFERS FROM RESERVES
76-5200
76-5210
76-5215
76-5220
76-5225
76-5410
76-5420
76-5450
76-6500
CHECK CHARGES
OFFICE SUPPLIES
TRAVEL & REGISTRATIONS
DUES
PUBLICATIONS/SUBSCRIPTIONS
INSURANCE
CONTRACTUAL SERVICES
ENGINEERING FEES
PROJECTS
***TOTALS***
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C I T Y O F S A N G E R
TRIAL BALANCE
AS OF: SEPTEMBER 30TH, 2007
**** MONTH TO DATE****
DEBITS
24,390.12
0.00
0.00
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
0.00
o.oo
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
2,600.00
o.oo
0.00
26,990.12
CREDITS
26,990.12
26,990.12CR
***** YEAR TO DATE*****
DEBITS
64,542.87 -.,/
157,497.41 '-
573,467.29 )I
18,874.94
0.00
o.oo
0.00
0.00
0.00
0.00
0.00
60.02
200.00
0.00
0.00
0.00
100.00
26,200.00
0.00
18,000.00
858,942.53
CREDITS
591,470.51
236,025.97
31,446.05
858,942.53CR
PAGE:
9-19-2007 02:43 PM C I T Y o F SANG E R PAGE: 2
FINANCIAL STATEMENT
AS OF: SEPTEMBER 30TH, 2007
42 -4B CORPORATION
REVEt"=s
CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET --= BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
REVENUES
I
4B REVENUES
00-4425 STATE SALES TAX 240,000.00 26,990.12 236,025.97 98.34 0.00 3,974.03
00-4800 INTEREST INCOME 10,000.00 o.oo 31,446.05 314.46 0.00 21,446.05)
00-4940 DONATIONS 0.00 0.00 0.00 0.00 0.00 0.00
00-4950 TRANSFER PRIOR YEAR INCOME 0.00 0.00 0.00 0.00 0.00 0.00
00-4985 TRANFERS OUT TO 4B/PARK EXP 0.00 o.oo 0.00 0.00 o.oo 0.00
00-4990 TRANSFERS FROM RESERVES 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL 4B REVENUES 250,000.00 26,990.12 267,472.02 106.99 0.00 17,472.02)
*** TOTAL REVENUES *** 250,000.00 26,990.12 267,472.02 106.99 0.00 17,472.02)
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9-19-2007 02:43 PM C I T Y 0 F SANG E R PAGE: 3
FINANCIAL STATEMENT
AS OF: SEPTEMBER 30TH, 2007
42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPENDITURES
CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
. --------------------------------------------------------------------------------------------------------------
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52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES 0.00 0.00 60.02 0.00 o.oo 60.02)
76-5210 OFFICE SUPPLIES 200.00 o.oo 200.00 100.00 0.00 o.oo
76-5215 TRAVEL & REGISTRATIONS 500.00 0.00 0.00 o.oo 0.00 500.00
76-5220 DUES 250.00 0.00 0.00 0.00 0.00 250.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200.00 0.00 0.00 0.00 0.00 200.00
TOTAL 52-SUPPLIES AND MATERIALS 1,150.00 o.oo 260.02 22.61 0.00 889.98
54-CONTRACT SERVICES
76-5410 INSURANCE 100.00 0.00 100.00 100.00 0.00 0.00
76-5420 CONTRACTUAL SERVICES 26,200.00 2,600.00 26,200.00 100.00 0.00 0.00
76-5450 ENGINEERING FEES 0.00 0.00 o.oo ___Q__,_Q_Q 0.00 0.00
TOTAL 54-CONTRACT SERVICES 26,300.00 2,600.00 26,300.00 100.00 0.00 0.00
65-PROJECTS
76-6500 PROJECTS 222,550.00 0.00 18,000.00 8.09 0.00 204,550.00
TOTAL 65-PROJECTS 222,550.00 0.00 18,000.00 8.09 0.00 204,550.00
*** DEPARTMENT TOTAL *** 250,000.00 2,600.00 44,560.02 17.82 0.00 205,439.98
============== ============== ============== ============== =============
*** TOTAL EXPENDITURES*** 250,000.00 2,600.00 44,560.02 17.82 o.oo 205,439.98
OTHER FINANCING SOURCES (USES)
00-4990 TRANSFERS FROM RESERVES 0.00 0.00 0.00 0.00 o.oo 0.00 -------
TOTAL OTHER FINANCING SOURCES (USES) 0.00 0.00 o.oo 0.00 0.00 0.00
*** END OF REPORT***
9-19-2007 02:43 PM C I T Y 0 F SANG E R PAGE: 1
FINANCIAL STATEMENT
AS OF: SEPTEMBER 30TH, 2007
42 -4B CORPORATION
CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
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REVENUE SUMMARY
4B REVENUES
*** TOTAL REVENUES ***
EXPENDITURE SUMMARY
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76-4B EXPENSES
*** TOTAL EXPENDITURES***
** REVENUES OVER(UNDER) EXPENDITURES**
'TOTAL OTHER FINANCING SOURCES (USES)
250,000.00
250,000.00
250,000.00
250,000.00
0.00
0.00
0.00
0.00
26,990.12
26,990.12
2,600.00
2,600.00
24,390.12
0.00
0.00
0.00
267,472.02 106.99
267,472.02 106.99
44,560.02 17.82
44,560.02 17.82
222,912.00
0.00
0. 00 .
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
o.oo
0.00
17,472.02)
17,472.02)
205,439.98
205,439.98
222,912.00)
o.oo
0.00
o.oo
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4B DEPOSITS
1999 I 2000 I 2001 I 2002 . . I 2003 I 2004 ! 2005 .. 1 o< 2006 ! 2007 !
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JAN. I $6,691.04! $8,083.93! $8,937.43! $10,348.82! $10,188.22! $25,847.621 $13,993.78! $16,264.501 $16,691.41 ! • . . . 1
FEB. I $9,806.451 $9,763.37! $11,840.641 $14,870.78! $14,840.341 $17,485.76! $21,779.91 ! $21,513.621 $19,601.10!
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MARCH I $6,700.02! $10,384.63! $8,984.18! $9,209.151 $12,446.36! $13,382.911 $14,254.431 $16,620.931 $16,472.34J
APRIL I $10,075.181 $8,416.521 $9,517.251 $9,195.021 $9,202.14! $12,224.77! $14,166.10! $17,198.17! .$15,482.00! ' 1
MAY I $9,970.22! $10,323.15! $14,946.441 $10,623.561 $15,125.041 $20,311.371 $20,556.141 $17,428.361 $26,767.83!·
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JUNE I $7,392.451 $7,953.661 ~ 1~1.01 I $11,911.06! $14,358.111 $18,276.94! $15,585.541 $23,063.99! $17,172.671
JULY I $8,733.021 $7,642.30! $12,784.181 $10,597.471 $11,370.28! $16,692.36! $16,914.631 $17,896.761 $19;127.61 !
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AUGUST I $12,935.491 $10,854.25! $17,035.00l $14,962.17! $16,132.421 $18,954.711-$20,375.581 $24,003.151 $24,581.42 !
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SEPT. I $8,584.581 . '$7,103.50! $11,612.081 $12,928.161 $13,140.491 $15,725.621 $16,977.991 $19,746.74! $26,990.121
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ocr. r $9,164.481 $10.135:271 · $28,586.96! $13,940.441 411,426.nl $16,084.641 $17,704.51 I · $11,042.771 I
NOV. I $8,912.47! $11,975.61 l $16,166.711 $14,246.90! $17,184.881 $22,-700:731 .·" $20,661.06! --$24,265.79j I
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DEC. I $12,594.421 $7,860.37! $10,397.06! $10,198.241 $12,570.111 $16,179.85! $19,822.07! $17,830.911 !
JOTAL $111.559.82 $110.497.56 $160,938.94 $143.031.77 $157,985.11 $213.867.28 $212.791.74 $226,875.69 $182,886.50
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SANGER TEXAS DEVELOPMENT CORPORATION
NOTICE OF PUBLIC HEARING
ON PROPOSED PROJECTS
Notice is hereby given that such Public Hearing will be held by the Sanger Texas Development
Corporation in the City Hall Chambers on Monday at 7:00 P.M., September 24, 2007, for the
purpose of considering expending funds for a Streetscape Downtown Project. ,.
All interested citizens and property owners are hereby notified of their right to appear and be
heard regarding this matter or address your written concerns to: '
Sanger Texas Development Corporation
Att: Rose Chavez
City Secretary/ Assistant City Manager ,
P.O. Box 1729
Sanger, Texas 76266