04/14/2008-4B-Agenda Packet-Regular•••
AGENDA
4B SANGER, TEXAS DEVELOPMENT CORPORATION
MONDAY, APRIL 14, 2008
6:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. Approve Minutes: March 24, 2008
3. Discussion and Possible Action on Appointment of Offi~ers.
4. Review Financials.
5. Executive Session: Pursuant to Open Meetings Act, Chapter 551, Texas Government
Code, Subchapter D, 551.072 Deliberations Regarding Real Property
(a) Possible Purchase of Real Property
6. Reconvene: Into Regular Session and Consider Action, if any, on Items Discussed in
Executive Session.
7. Adjournment.
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations o~ interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information .
•
MINUTES: SANGER TEXAS DEVELOPMENT CORPORATION
March 24, 2008
MEMBERS
PRESENT: Yice-President John Payne, Jeff Springer, Barbara Martin, Beverly Branch,
Glenn Ervin
MEMBERS
ABSENT: Nel Armstrong, Lindall Mitchell
I OTHERS
PRESENT: City Manager, Mike Brice, City Secretary/Asst. City Manager Rose Chavez
1. Call Meeting to Order.
Vice-President John Payne called meeting to order.
2. Approve Minutes: September 24, 2007
Motion made by Barbara Martin to approve the minutes as presented. Seconded by
Beverly Branch. Motion carried 4-1. Jeff Springer abstained, he was not in
attendance in the meeting.
3. Introduct.on of New Board Member.
City Manager introduced Jeff Springer as the new member appointed to the board by
Council after his father John Springer resigned.
4. Discussion on Construction.of Soccer Fields, a Future Sports Complex and Regional
Park.
City Manager gave an update on current properties the City is pursuing for the
construction ~f soccer fields, sports complex and regional park. There are three
different properties and only one is still viable. · There is Mr. Lane's property by the
new proposed elementary and the other property is Millar's property (off Cowling
Road)~ He has made contact with Mr. Lane who advised he would get with him at a
later date. There has not been any further contact made by the Millar's or Mr. Lane
concerning their properties. The other property is still viable and due to a
discretionary matter he did not want to discuss it at this time.
City Manager discussed the cost to purchase and develop the property. He discussed
financing, the possibility of a loan or selling bonds. He would like to find property that
would accommodate a regional park.
..,
Discussion.
5. Conduct Public Hearing on Presbyterian Church.
Vice-President Payne declared public hearing opened.
There was not anyone who spoke for or against.
The public hearing was declared closed.
6. Conduct Public Hearing on Ballpark Improvements.
Vice-President Payne declared public hearing opened.
There was not anyone who spoke for or against • .
The public hearing was declared closed.
7. Consideration and Discussion of Prioritizing and Funding the Following Projects:
a) Ballpark Improvements
b) Streetscape Project
c) Presbyterian Church Project
a) City Manager proceeded with discussion concerning the request from the Parks
board in the amount of $126,156.00 for Railroad Park Improvement. This is to cover
the sod for infields, scoreboards, temporary fences, picnic tables with awnings, cover
for bleachers and score tables. The two priority items are sod for the infields ($18,000)
and the score boards ($20,000). City Manager continued with an explanation of the
request for funds.
Vice-President Payne inquired on the total that t~e 4B has spent on this park.
Beverly Branch advised that the board allocated $325,000.
Discussion on the actual monies that have been spent. Vice-president John Payne and
Beverly Branch both emphasized this project has been ongoing for six years and most
of the funds should have been spent or have exceeded the original request.
City Secretary indicated that she was not sure to the actual funds spent without some
research.
Vice-President Payne expressed that there has to be a conclusion on this project.
Barbara Martin indicated she can't approve this request when there is a need for
soccer fields and the cost for this project is not known at this time. She is in favor of
getting Railroad Park to the point where they can have tournaments by having the
scoreboards and installin~ the temporary fences.
Discussion continued on the need for the purchase of land for soccer fields.
Jeff Springer asked if the plan is for the board to decide what to approve or not to
approve and then put them in the order to be funded.
City Manager advised the plan is for the board to approve what they want to fund.
b) City M,nager reviewed the bids that came in on the Streetscape Project. The bids
include everything except for the light posts, trash receptacle, benches, and the
planters. These will be installed by City employees and at a ~ost of $30,000 to $35,000.
There were three bids that came in from $347,933.50 to $632,650.00. The low bid came
in at $347,933.50 from Reliable Paving. H approved tonight then it will go to Council
on April 7, 2008 for their approval. The contractor then can proceed with a target
finish date of August 15, 2008.
Discussion concerning Reliable Paving and if he was a reliable contractor. There was
discussion concerning the big price difference in the higher bid versus the low bid.
c) City Manager proceeded to discuss the bids that were received for the renovations
of Presbyterian Church. There were three bids received with a price difference of
$25,000 of each other (Patriot Structures-$447,700, Fain Construction $458,764, WDN
Group LLC $431,925). Everything from the top of the wall up has to come off the
church. The entire roof has to be replaced. City Manager explained that the columns
and the beams that are in the building are supporting the roof.
Discussion continued on the funds that has been allocated by the 4B and spent for this
particulai: project in the past. The last time more funds were allocated was last year
in the amount of $135,000.
City Manager gave the board several options that they could take. One was for the
board not to do anything; however, since the City took the grant funds, t~ere is an
obligation to inaintain the building until the year 2034. There will be some·minimal ,
maintenance. The other option is for the board to fund the entire amount. Another
option is to apply for matching grant funding through a private foundation. The last
option is to spend the $135,000 to get th~.roof in the dry to prevent any further
deterio.ration. The concern with this option is that at some future date the board is
committing to fund the rest of the monies to complete the project.
Motion was made by Vice-President Payne to deny all the bids on the Presbyterian
Church.
Discussion continued concerning grant funding. The City Manager expressed that he
does notJeel there is that much money available in grant funding for this type of the
project, but funding from private foundation would be explored.
Barbara Martin seconded the motion. Motion carried unanimously;
Brief discussion concerning a possible solution to keep the building from deteriorating
further.
a) Ball Park Improvements
Motion was made by Beverly Branch to fund the scoreboards and temporary fences,
$20,000 for the scoreboards for field 1,2,3,4 and $2,000 for the temporary fences for
field 1 and field 4. Seconded John Payne. Motion carried unanimously.
b) Streetscape Project
Motion was made by Barbara Martin to fund approximately $348,000 for the
sreetscape project. Seconded by J~ff Springer. Motion carried unanimously.
Discussion concerning the additional funds that were needed for the other equipment
would be presented at a later date. The board has the funding for all the projects
without seeking alternative financing.
8. Review Financials.
City Secretary gave a brief explanation on the Trial Balance and Financial Reports. The
current funds available were approximately $750,000. A brief report on the interest
earnings, currently 5% interest on the certificate of deposit investments. A summary
on sales tax revenue collections year to date was given.
Jeff Springer asked when they approve expenditures how does the money go out.
City Manager advised a public hearing has to be held, the board has to approve it and
after 60 days have lapsed from the public hearing, then the funds can be spent. The
City Council has to approve the funding within that 60 day window.
City Secretary explained the process on payment; an invoice is received, check is
prepared and two board members must sign the check.
Barbara Martin asked if there was a breakdown on the expenses that the board has paid
l • on the year to date proJects.
City Secretary advised the total expense for projects year to date was $159,216.03.
This represented the playground equipment at Quail Run Park ($54,62.74), Arthur
Weinman architect for the Church ($11,280.29) the concrete. cost for the park
($25,233.30) and architects for the Streetscape Project ($17,243.56).
City Manager advised all these projects have been completed and funded.
••
9.
Discussion continued regarding the funding for economic development. City Secretary
advised the only funds that have been transferred to the General Fund were $10,000.00
to offset the expenses in the Economic Development Department.
City Manager advised currently t~e position for economic development will not be
filled.
List of Future Agenda Items.
Vice-President Payne asked.that the appointment for officers be placed on the next
agenda.
10. Adjournment.
Vice-President Payne adjourned the meeting •
4-09-2008 08:32 AM
I
42 -4B CORPORATION
ACCOUNT NO# TITLE
ASSETS
00-1010
00-1011
00-1012
00-1053
00-1060
oo-1p62
CASH MONEY MARKET#2379694
SANGER TX DEV. CORP.CD 497371
4B CD 461024(6669)
RECEIVABLE-OTHER
DUE FROM GEN. FUND
AMT TO BE PROVIDED FOR L-T-D
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB
00-3020 FUND BALANCE
REVENUES
EXPENSES
00-4425
00-4800
00-4940
00-4950
00-4985
00-4990
STATE SALES TAX
INTEREST INCOME
DONATIONS
TRANSFER PRIOR YEAR INCOME
TRANFERS OUT TO 48/PARK EXP
TRANSFERS FROM RESERVES
15-5175 EAP (EMPLOYER ASSIST.PROG)
18-5175 EAP (EMPLOYER ASSIST.PROG)
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
76-5215 TRAVEL & REGISTRATIONS
76-5220 DUES
'76-5225 PUBLICATIONS/SUBSCRIPTIONS
76-5410 INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 ENGINEERING FEES
76-6500 PROJECTS
***TOTALS***
C I T Y O F S A N G E R
TRIAL BALANCE
AS OF: MARCH 31ST, 2008
**** MONTH TO DATE****
DEBITS
18,613.39
544.23
2,339.70
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
o.oo
0.00
o.oo
o.oo
0.00
o.oo
0.00
0.00
0.00
1,339.19
22,836.51
CREDITS
19,892.63
2,943.88
22,836.51CR
***** YEAR TO DATE*****
DEBITS
46,073.61
137,053.36
592,911.46
18,874.94
0.00
0.00
0.00
o.oo
0.00
10,000.00
0.00
o.oo
o.oo
0.00
0.00
5.00
0.00
0.00
0.00
0.00
159,216.03
964,134.40
CREDITS
662,226.48
124,606.32
19,424.76
157,876.84
964,134.40CR
PAGE: 1
4-09-2008 08:33 AM
42 -4B CORPORATION
Rf1 SUMMARY
4B REVENUES
*** TOTAL REVENUES ***
EXPENDITURE SUMMARY
76-4B EXPENSES
*** TOTAL EXPENDITURES***
** REVENUES OVER(UNDER) EXPENDITURES**
TOTAL OTHER FINANCING SOURCES (USES)
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
439,399.00
439,399.00
226,649.00
226,649.00
212,750.00
225,399.00
o.oo
225,399.00)
AS OF: MARCH 31ST, 2008
CURRENT
PERIOD
22,836.51
22,836.51
1,339.19
1,339.19
21,497.32
o.oo
o.oo
o.oo
Y-T-D % OF
ACTUAL BUDGET
291,907.92 ~
291,907.92 66.43
159,221.03 70.25
159,221.03
132,686.89
157,876.84
0.00
157,876.84)
70.25
62.37
70.04
0.00
70.04
Y-T-D
ENCUMB.
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
0.00
PAGE: 1
BUDGET
BALANCE
147,491.08
147,491.08
67,427.97
67,427.97
80,063.11
67,522.16
0.00
67,522.16)
4-09-2008 08:33 AM
I
\ 42 -4B CORPORATION
, REVENUES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
AS OF: MARCH 31ST, 2008
CURRENT
PERIOD
Y-T-D % OF
ACTUAL BUDGET
Y-T-D
ENCUMB.
PAGE: 2
BUDGET
BALANCE
----------------------------------------------------------------------------------------------------------------------------
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4S00 INTEREST INCOME
00-4940 DONATIONS
00-4950 TRANSFER PRIOR YEAR INCOME
00-4985 TRANFERS OUT TO 4B/PARK EXP
00-4990 TRANSFERS FROM RESERVES
TOTAL 4B REVENUES
*** TOTAL REVENUES ***
222,000.00
32,000.00
o.oo
o.oo
40,000.00)
225,399.00
439,399.00
439,399.00
==============
19,892.63
2,943.88
0.00
0.00
0.00
0.00
22,836.51
22,836.51
==============
124,606.32 56.13 0.00 97,393.68
19,424.76 60. 70 0.00 12,575.24
0.00 0.00 o.oo 0.00
0.00 0.00 0.00 0.00
10,000.00) 25.00 0.00 30,000.00)
157,876.84 70.04 0.00 67,522.16
291,907.92 66. 43 0.00 147,491.08
291,907.92 66.43 0.00 147,491.08
============== ============ ===========-==
4-09-2008 08:33 AM
1 42 -4B CORPORATION
76-4B EXPENSES
DEPARTMENT EXPE~DITURES
'
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
AS OF: MARCH 31ST, 2008
CURRENT
PERIOD
Y-T-D
ACTUAL
% OF Y-T-D
BUDGET ENCUMB.
PAGE: 3
BUDGET
BALANCE -~----' ---------------------------------------------------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES
76-5210 OFFICE SUPPLIES
76-5215 TRAVEL & REGISTRATIONS
76-5220 DUES
'i 6-5225 PUBLICATIONSiSUBS\:."RIPTIONS
TOTAL 52-SUPPLIES AND MATERIALS
54-CONTRACT,SERVICES
76-5410 INSURANCE
76-5420 CONTRACTUAL SERVICES
76-5450 ENGINEERING FEES
TOTAL 54-t'ONTRAC-1'· SERVICES·
65-PROJECTS
76-6500 PROJECTS
TOTAL 65-PROJECTS
*** DEPARTMENT TOTAL ***
*** TOTAL EXPENDITURES***
OTHER FINANCING SOURCES (USES)
TRANSFERS· FROM RES'ERVES
·TOTh __ ;HER FINANCING SOURCES (USES)
*** END OF REPORT***
0.00
200.00
500.00
250.00
200.00
1,150.00
100.00
0.00
0.00
100.00
225,399.00
225,399.00
226,649.00
226,649.00
225,399. 00·
225,399.00)
0.00
0.00
o.oo
o.oo
0.00
o.oo
0.00
o.oo
0.00
0.00
1,339.19
1,339.19
1,339.19
1,339.19
0.00
0.00
0.00 0.00
0.00 o.oo
0.00 0.00
5.00 2.00
o.oo 0.00
5.00 0.43
0.00 0.00
0.00 0.00
0.00 0.00
0. 00 0. 00·
159,216.03 ~
159,216.03 70.64
159,221.03 70.25
159,221.03 70.25
157·, 87 6. 84· 7 O·. 04·
157,876.84) 70. 04
0.00 0.00
0.00 200.00
0.00 500.00
0.00 245.00
O·. 00 200.00
0.00 1,145.00
o.oo 100.00
0.00 o.oo
0.00 0.00
0.00 100.00
0.00 66 182.97
0.00 66,182.97
0.00 67,427.97
0.00 67,427.97
0.00 67· 522·.16
0.00 67,522.16)
48 DE.POSITS
1999 I 2000 I 2001 I 2002 I . 2003 I 2004 I 2005 I 2006 I 2007 I 2008 I
I
JAN. I $61691.041 $81083.931 $8,937.431 $10,348.821 . $10,188.221 $25,847.621 $13,993.781 $161264.50 I $161691.41 I $17,436.571
I I
FEB. I $91806.451 $9?63.371 $11,840.641 $141870.781 $141840.341 $171485.761 $21,779.911 $211513.621 $19,601.1 o I $22,071.os I
I I
I
MARCH I $61700.021 $10,384.63 I $8,984.181 $91209.151 $121446.361 $131382.91 I $141254.431 $161620.931 $16,472.341 $19,892.63 I
APRIL I $10,075.101 $81416.521 $9,517.251 $9,195.021 $9,202.141 $12,224.771 $14,166.101 $171198.171 $15,402.001
[
MAY I $9,970.221 $101323.15 I $141946.44 I $101623.56 I $151125.041 $201311.371 . $201556.141 $17,428.361 $26,767.831
JUNE I $71392.451 $71953.661 $101131.01 I $1 \911.061 $141350.11 I $101276.941 $151585.541 $23,063.991 $171172.671
I
JULY I $81733.021 $7,642.301 $12?84.181 $101597.47 I $111370.281 $161692.361 $161914.661 $17,896.761 $191127.61 I
I
AUGUSTj $12,935.491 $101854.251 $17,035:oo I $14,962.171 $16,132.421 $191354.71 I $20,375.58 I $24,003.15 I $24,581.421
SEPT. I $81584.581 $7,103.501 $11,612.00 I $121928.161 $131140.491 $15?25.621 $161977.991 $191746.741 $26,990.121 I
I j
OCT. I $91164.481 $101136.27 I $281586.961 $131940.441 $11,426.721 $16,084.641 $171074:51 I $11,042.771 $24,397.631. I
L I
NOV. I $8,912.471 $111975.61 I $16,166.71 I $141246.901 $171184.881 $22?00.731 $201661.06 I $24,265.79 I $22,846.79 I I
I -= -"-"':'!~ . ·---,-'!-c I ; ;;;_ ...
DEC. I $121594.421 $71860.371 $101397.061 $101198.24 I $12,570.111 $161179.851 $19,822.071 $171830.91 I $171961.61 I I
TOTAL $111,559.82 $110,497.56 $160,938.94 $143,031.77 $157,985.11 $214,267.28 $212,161.77 $226,875.69 $248,092.53
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