07/28/2008-4B-Agenda Packet-Regularf'
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AGENDA
4B SANGER, TEXAS DEVELOPMENT CORPORATION
MONDAY, JULY 28, 2008
6:00 P.M.
201 BOLIVAR
1. Call Meeting to Order.
2. Approve Minutes: May 12, 2008
3. Elect New Officers.
4. Project Up,dates.
5. Schedule Meetings for Upcoming Year.
6. Consider Replacing Flagpoles and Concrete in Downtown Parks.
' 7. Review Financials.
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information .
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MINUTES: SANGER TEXAS DEVELOPMENT CORPORATION
May 12, 2008
MEMBERS
PRESENT: Vice-President Beverly Branch, Barbara Martin, Glenn Ervin, Jeff Springer,
Will Dutton, Scott Stephens
MEMBERS
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• ABSENT: John Payne
OTHERS
PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez,
Russell Martin
1. Call Meeting to Order.
Vice-President Branch called meeting to order.
2. Approve Minutes: April 14, 2008
Barbara Martin made a correction to the minutes on item #3, Yd paragraph, to correct
the name of the person who made the motion to read Beverly Branch.
Motion was made by Barbara Martin to accept the minutes as presented with the one
change. Seconded by Glenn Ervin. Motion carried unanimously.
3. Overview of Authorized Expenditures by the 4B Board.
City Manager addressed the board with a power point presentation on what is and isn't
eligible regarding funding.
The 4B board can fund anything the 4A board can do.
The presentation included 4A eligible projects which were as follows: land, buildings,
equipment, facilities, expenditures, targeted infrastructure and improvements for the
creation of primary jobs, streets, rail spurs, water and sewer lines, electric and gas
lines, drainage, site improvements, and related improvement~ that promote or develop
expanded business enterprises; job training and some other specific improvements.
City Manager indicated the biggest expense the 4B funded was for the infrastructure
to Wal-Mart which was $360,000 .
Barbara Martin indicated this is why she had questions concerning what the 4B can
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fund.
Discussion concerning the funding.
A complete overview of 4B eligible projects were as follows: professional and
amateur sports facilities, tourist, entertainment, convention facilities, public parks,
affordable housing, public transportation, and airports; water supply facilities and
water conservation programs with voter approval; land, buildings, equipment, etc. to
promote new or expanded business.
City Manager explained the funding in regards to these projects.
There were other eligible expenses included training seminars covering 4B operations,
which is a requirement. The other expense included administrative costs incurred by
the City. State Law provides that administrative costs incurred by the City must be
reimbursed by the Corporation. The only exception is when there is a 380 agreement
which is an economic development agreement.
Jeff Springer inquired on the administrative cost and what does it represent.
City Manager advised this includes his time, Rose's time and any paperwork done on
behalf of the Corporation. The time he spends on economic development can be
substantial; however, it is covered in the monies they transfer to the general fund.
A brief overview was given on the ineligible expenses that included City Halls, Fire
Stations, Police Stations, Libraries, etc., unless specifically required for a given project;
water and sewer plants, rebuilding existing infrastructure just because it is deteriorated;
purchasing capital equipment and anything else not specifically authorized.
City Manager gave an example as follows: if a manufacturer wanted to put in a business
and they had to have specific fire protection then it can be done; otherwise it can't be
done. Water and sewer plants can only be done if it is for a specific manufacturer or as
indicated before with voter approval.
Brief discussion concerning the Economic Development handbooks provided by the State
Comptroller. City Seci:-etary advised she will make sure everyone gets the book.
Update on Regional Park.
City Manager gave an update on the Regional Park. He talked to Mr. Millar who
advised he is in the process of getting appointed executor of his parent's estate. Mr.
Millar indicated this will probably be a two-month process and expressed he is still
interested in selling all or part of the 70 acres. The property will be utilized for a sports-
complex .
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5. Conduct Public Hearing on Expending 4B Funds for Soccer Goals and Streetscape
Lighting and Accessories.
Vice-President Branch called public hearing to order.
There was no one who spoke for or against.
Vice-President declared public hearing closed.
6. Consider and Possible Approval of Expending 4B Funds for Soccer Goals and
Streetscape Lighting and Accessories.
City Manager addressed the Board concerning a summary on the cost for the accessories
and the lighting for the Streetscape project. He indicated in a previous meeting he had
mentioned it would probably be an additional $35,000 to $40,000 for all the cost, but it
is a lot higher than he had estimated.
City Manager recommended the benches, metal planters, trash receptacles, be in black
to match the light poles.
Discussion continued on possibly contacting the vendor in Sanger to see if they can make
the planters and trash receptacles.
City Manager indicated he did not have a problem with this; however, he expects the
business in town not to do the work at a discounted price or for free.
Discussion continued.
City Manager reviewed the stop sign and the poles that will be used in the project, this
will match the poles in the downtown park.
City Manager continued with discussion concerning the soccer goals. The soccer goals
are made from aluminum to allow them to ·be moved.
Barbara Martin indicated if the goals come with the nets.
City Manager advised that the price he has presented does include the nets. The City
will probably have one set; however, each team will provide tht:ir nets. He has also
talked to Mr. Biggerstaff, Superintendent with Sanger ISD, and he has given the City
permission to place some soccer goals in the Middle School for practice in the interim
until the City can get some fields built. His plan is to try to purchase three sets of goals.
He has visited with Bob Koger with the Parks board, who has written several books on
soccer and he has suggested for us to purchase two sets of the 9' smaller goals , and one
of the 18'. This will allow all the teams to practice. The three sets are about $4500.00 .
He will also talk to local manufacturer to get a cost proposal.
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City Manager indicated that before any expenditure is approved on a project it has to
be published and then there is a 60-day protest period. If the public does protest, they
have to get 10% of the registered voters to file a petition then it is taken to voters for
approval. This seldom happens; however, he needs to start the process.
City Manager asked that on the downtown Streetscape improvements the Board
approve up to $57,000 and on the soccer goals to approve up to $4500.00. He hopes it
can ,be done a lot cheaper. This is the maximum that can be spent.
Discussion concerning the metal planters.
City Manager indicated the consensus of the Board was to try to look for another
planter.
Jeff Springer made the motion to approve. Seconded by Councilman Ervin. Motion
carried unanimously. ( The motion was to approve City Manager's recommendation
of $57,000 for the Streetscape improvements and to approve up to $4500.00 for the
soccer goals).
7. Review Financials.
City Secretary gave a brief overview on the financials. The sales tax received for April
was $18,511.54.
8. Adjournment.
Motion made by Will Dutton to adjourn. Seconded by Scott Stephens. Motion carried
unanimously .
! 7-22-2008 09: 02 AM C I T Y 0 F S A N G E R PAGE: 1
TRIAL BALANCE
AS OF: JUNE 30TH, 2008
42 -4B CORPORATION
++++ MONTH TO DATE ++++ ++++* YEAR TO DATE*****
CCOUNT NOi TITLE DEBITS CREDITS DEBITS CREDITS
ASSETS
00-1010 CASH MONEY MARKETl2379694 10,511.65 so, 076. 54
00-1011 SANGER TX DEV. CORP.CD 497371 586. 88 138,787.87
00-1012 4B CD 461024 (6669) 2,538.92 600,415.19
00-1053 RECEIVABLE-OTHER 5,522.69 24,397.63
00-1060 DUE FROM GEN. FUND 0.00 o. 00
00-1062 AMT TO BE PROVIDED FOR L-T-D 0.00 0.00
LIABILITIES AND FUND BALANCE
00-2201 N/P GNB o.oo 0.00
00-3020 FUND BALANCE 5,522.69 667,749.17
REVENUES
00-4425 STATE SALES TAX 19,338.74 184,622.93
00-4800 INTEREST INCOME 3,253.30 28,918.87
00-4940 DONATIONS 0.00 0. 00
00-4950 TRANSFER PRIOR YEAR INCOME 0.00 0.00
00-4985 TRANFERS OUT TO 4B/PARK EXP 0.00 10,000.00
00-4990 TRANSFERS FROM RESERVES 0.00 157,876.84
EXPENSES
76-5200 CHECK CHARGES 0.00 0.00
76-5210 OFFICE SUPPLIES o.oo 62. 80
76-5215 TRAVEL & REGISTRATIONS 0.00 0.00
6-5220 DUES 0.00 5. 00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 0.00 723. 49
76-5235 DUES & REGISTRATION 0.00 0.00
76-5240 TRAVEL 0. 00 0.00
76-5410 INSURANCE 0.00 0.00
76-5420 CONTRACTUAL SERVICES 0.00 0.00
76-5450 ENGINEERING FEES 0.00 o.oo
76-6500 PROJECTS 29,977.89 214,699.29
*** TOTALS *** 38,626.38 38,626.38CR 1,039,167.81 1,039,167.81CR
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,7-22-2008 09: 03 AM
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42 -4B CORPORATION
REVENUE SUMMARY
4B REVENUES
TOTAL REVENUES
EXPENDITURE SUMMARY
76-4B EXPENSES
*** TOTAL EXPENDITURES***
'* REVENUES OVER {UNDER) EXPENDITURES ••
TOTAL OTHER FINANCING SOURCES (USES)
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C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
439,399.00
439,399.00
226,649.00
226,649.00
212,750.00
225,399.00
0.00
225,399.00)
AS OF: JUNE 30TH, 2008
CURRENT
PERIOD
22,592.04
22,592.04
29,977.89
29,977.89
7,385.85)
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0. oo.
o. 00
0.00
Y-T-D % OF
ACTUAL BUDGET
361,418.64 82.25
361,418.64 82.25
215,490.58
215,490.58 95.08
145,928.06 68.59
157,876.84 70.04
0.00 0.00
157,876.84) 70.04
-==-------=-===
Y-T-D
ENCUMB.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE:
BUDGET
BALANCE
77,980.36
77,980.36
11,158.42
11,158.42
66,821.94
67,522.16
0.00
67,522.16)
I 7-22-2008 09: 03 AM C I T Y 0 F S A N G E R PAGE: 2
FINANCIAL STATEMENT
AS OF: JUNE 30TH, 2008
42 -4B CORPORATION
REV
CURRENT CURRENT Y-T-D % OF Y-T-D BUDGET
BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
4B REVENUES
00-4425 STATE SALES TAX 222,000.00 19,338.74 184,622.93 83.16 0.00 37,377.07
00-4800 INTEREST INCOME 32,000.00 3,253.30 28,918.87 90. 37 0.00 3,081.13
00-4940 DONATIONS 0.00 0.00 0.00 0.00 o. 00 o. 00
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00-4950 TRANSFER PRIOR YEAR INCOME 0.00 0.00 0.00 0.00 0. 00 0.00
00-4985 TRANFERS OUT TO 4B/PARK EXP 40,000.00) 0. 00 10,000.00) 25.00 0.00 30,000.00)
00-4990 TRANSFERS FROM RESERVES 225,399.00 o. 00 157,876.84 70.04 0.00 67,522.16
TOTAL 4B REVENUES 439,399.00 22,592.04 361,418.64 82.25 0.00 77,980.36
TOTAL REVENUES 439,399.00 22,592.04 361,418.64 82.25 0.00 77,980.36
7-22-2008 09: 03 AM
,42 -4B CORPORATION
76-4B EXPENSES
DEP NT EXPENDITURES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
CURRENT
BUDGET
AS OF: JUNE 30TH, 2008
CURRENT
PERIOD
Y-T-D % OF
ACTUAL BUDGET
Y-T-D
ENCUMB.
PAGE: 3
BUDGET
BALANCE
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52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES 0.00 0.00 0.00 0.00 0.00 0.00
76-5210 OFFICE SUPPLIES 200.00 0.00 62. 80 31.40 0. 00 137.20
76-5215 TRAVEL & REGISTRATIONS 500.00 o.oo 0.00 0.00 0.00 500.00
76-5220 DUES 250. 00 0.00 5.00 2.00 o. 00 245.00
76-5225 PUBL!CATIONS/SUBSCRIPTIONS 200.00 0.00 723.49 361.75 0.00 523. 49)
76-5235 DUES & REGISTRATION 0.00 0.00 0.00 0.00 0.00 0.00
76-5240 TRAVEL 0.00 0.00 0.00 ___Q_,_Q.Q 0.00 0.00
TOTAL 52-SUPPLIES AND MATERIALS 1,150.00 0.00 791.29 68. 81 0.00 358. 71
54-CONTRACT SERVICES
76-5410 INSURANCE 100.00 0.00 0.00 0.00 0.00 100.00
76-5420 CONTRACTUAL SERVICES 0.00 0.00 0.00 0.00 0.00 0. 00
76-5450 ENGINEERING FEES 0.00 0.00 0.00 ___Q_,_Q.Q 0.00 0.00
TOTAL 54-C?NTRACT SERVICES 100.00 0.00 0.00 o.oo 0.00 100.00
65-PROJECTS
76-ROJECTS 225,399.00 29,977.89 214,699.29 95.25 0.00 10,699.71
TO 65-PROJECTS 225,399.00 29,977.89 214,699.29 95.25 0.00 10,699.71
DEPARTMENT TOTAL ... 226,649.00 29,977.89 215,490.58 95.08 0.00 11,158.42
--------------=----------------------------=-•••••-•••=-•ss,..
TOTAL EXPENDITURES • * • 22 6,649.00 29,977.89 215,490.58 95.08 0. 00 11,158.42
OTHER FINANCING SOURCES (USES)
00-4990 TRANSFERS FROM RESERVES 225,399.00 0.00 157,876.84 70.04 0.00 67 I 522 .16
TOTAL OTHER FINANCING SOURCES (USES) 225,399.00) 0.00 157,876.84) 70.04 0.00 67,522.16)
END OF REPORT•••
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4B DEPOSITS 6
I 1999 I 2000 I 2001 I 2002 I 2003 I 2004 I 2005 I 2006 I 2007 I 2008 I
I • JAN. I $61691.041 $81083.931 $8,937.431 $101348.821 $101188.221 $251847.621 $131993.781 $161264.50 I $161691.41 I $171436.57 I
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FEB. I $91806.451 $91763.371 $111840.64 I $141870.781 $141840.341 $171485.761 $21z779_91 I $211513.62 I $191601.101 $221071.091
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MARCH I $6,700.021 $101384.63 I $81984.181 $91209.151 $121446.361 $131382.91 I $141254.431 $161620.931 $161472.341 $191892.63 I
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APRIL I $101075.181 $81416.521 $91517.251 $91195.021 $91202.141 $121224.771 $141166. 101 $171198.171 $15,482.oo_l $181511.54 I
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MAY $91970.221 $101323.151 $141946.441 $101623.561 $151125.041 $20,311.371 $20,556.141 $171428.361 $26,767.831 $221166.33 I
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JUNE I $71392.451 $71953.661 $101131._01 I $111911.061 $141358.11 I $18,276.941 $.15,585.54 I $231063.99 I $17,172.671 $191338.74 I
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JULY I $81733.021 $71642.301 $12z784.18I $10,597.47 I $111370.281 $161692.361 $16,914.661 $171896.761 $19,127.61 I $2oz103_08 I
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AUGUST I $121935.491 $101854.251 $17I035.ool $14,962.171 $161132.421 $191354.71 I $20,375.58 I $241003.151 . $241581.42 I I
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SEPT. I $81584.581 $71103.501 $11 1612.08 I $121928.161 $13,140.491 $15z725.62 I $161977.991 $19z746.74I $261990.12 I I
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OCT. I $91164.481 $101136.27 I $28,586.961 $13,940.441 $11A26.72I $161084.6~1 $171074.51 I $1~,042.771 $24,397.631 I
NOV. I $81912.471 $111975.61 I $16,166.711 $141246.901 $171184.881 $22,700.731 $201661.061 $241265. 79 I $221846.79
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DEC. I $121594.421 $7,860.371 $1 o,397.06 I $101198.241 $121570.11 I $16,179.851 $191822.071 $17,830.911 $171961.61 I I
IOTAL $111,559.82 $110,497.56 $160,938.94 $143,031.77 $157,985.11 $214,267.28 $212,161.77 $226,875.69 $248,092.53
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