02/23/2009-4B-Agenda Packet-RegularAGENDA
4B SANGER, TEXAS DEVELOPMENT CORPORATION
MONDAY, FEBRUARY 23, 2009
6:00 P.M.
502 ELM STREET
1. Call Meeting to Order.
2. Approve Minutes: October 27, 2009
3. Consider and Discussion on Purchasing Property for a Sports Park.
4. Project Updates:
5.
6.
a) Streetscape
b) Downtown Park
Review Financials.
Adjournment.
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 458-7930 for further information.
MINUTES: SANGER TEXAS DEVELOPMENT CORPORATION
August 25, 2008
MEMBERS
PRESENT: John Payne, Barbara Martin, Beverly Howard, Will Dutton, Scott Stephens,
Beverly Branch, Jeff Springer
OTHERS
PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez
1. Call meeting to Order.
President Payne called meeting to order.
2. Approve Minutes: August 25, 2008
Motion was made by Beverly Branch to approve the minutes as delivered.
Seconded by Will Dutton. Motion carried unanimously.
3. Discussion on Possible Sites for Sports Park.
City Manager briefed the Board Members that staff has not been able to get
anywhere with Mr. Millar concerning his property. He advised that someone else
has approached him with some potential property on Railroad Avenue south of the
existing ball fields. The City Manager presented a map of the property consisting
of 40 acres. The owner is asking $14,000 an acre.
The Board Members continued with discussion regarding the location and cost of
this property.
Barbara Martin inquired as to the outcome concerning the Porter's property
located on the opposite side of Millar's property. She wanted to know the asking
price for the bottom land.
The City Manager advised the Porter's wanted to sell the bottom land to include
approximately 40 acres for $500,000, and they would give the house to the City with
stipulations.
Barbara Martin indicated this could be the best deal if they considered this
property.
The discussion continued on possibilities for the existing house. The City Manager
advised this is part of the problem. The Porter family wants to stipulate what is to
be done with the house. There was discussion that if the fair grounds was still a
possibility the intent at one time was to bring high-end horse shows. The house
•
would be ideal for a bed & breakfast or a high-end hotel. The barns would not be
included in the sale. City Manager advised he does not know what the stipulations
would be. The family has indicated they want the house to be a legacy to their
father.
City Manager advised he does not mind talking to the Porter family concerning the
property. The acreage needed for the sports park is 40 acres. The Millar property
has little over 50 acres and the Porter property bas 40 acres. The Millar property
averages $10,000 an acre, top and bottom and includes the house. The Porter
property also averages about $10,000 an acre and it includes the building.
Discussion continued concerning the property south of the existing baseball fields on
Railroad Avenue. The property would be an excellent site. There would not be any
floodplain or drainage issues. The one concern expressed·was the property is in the
middle of nowhere.
The consensus of the Board Members was for the City Manager to pursue the
Porter property and to find out the exact stipulations concerning the building.
Discussed was that the building (house) is just a shell •. There is no plumbing or
electrical wiring.
Beverly Howard made the motion to not accept the property (south of the existing
ball fields) as a feasible option. Seconded by Barbara Martin. Motion carried
unanimously.
Discussion continued.
City Manager advised that he will contact Mr. Porter on their property next week.
He will also get with the Mayor and they will set a time to meet with Mr. Porter.
4. Project Updates:
a) Streetscape
City Manager advised the contractor is in the final block on the Streetscape Project.
He advised all the poles are in and those will be going up as the project gets to the
finished stage. They might have to come back to the 4B Board to request some
additional funds. There were two changes in the project that were not expected,
instead of patching the street and doing a seal coat they road milled the street and
relayed it. They did not want an old looking street between two new sidewalks and
it was also to prevent from having major ponding in some areas. The additional
cost is about $24,000. The other change was the Embarq line that came across 3rd
Street which was placed underground. They did not want to have this big black line
coming across the street. The City Manager advised that next month be will be able
to provide a total cost for the project .
Barbara Martin asked if they planned to come back with a sealant on the color
concrete.
City Manager advised this will be done at the end of the project.
b) Downtown Park
City Manager advised the 60-day waiting period is up today. James Hunter will be
ordering the equipment for the improvements that were approved at the last
meeting.
5. Review Financials.
Brief review of the balances on the cash account and certificate of deposit balances.
6. Adjournment.
Beverly Branch made the motion to adjourn. Seconded by Will Dutton. Motion
carried unanimously.
48 DEPOSITS
20001 2001 I 2002 I 2003 I 2004 I 2005 I 2006 I 2007 I 2008 I 2009 I
I
JAN. . I $81083.931 $81937.431 $10,348.82 I $101188.221 $251847.621 $131993.781 $16,264.501 $16,691.41 I $17,436.57 I $22,880.041
I I
FEB. I $9/63.371 $111840.64 I $14,870.781 $141840.34 I $171485.761 $21 /79.91 I $211513.62 I $191601.101 $221071.09 I $231228.79
[
MARCH I $101384.631 $81984.181 $91209.151 $121446.36 I $131382.91 I $141254.431 $161620.931 $161472.341 $191892.63 I
APRIL I $81416.521 $91517.251 $91195.021 $91202.141 $12,224.771 $141166.101 $171198.17 I $151482.001 . $181511.54 I
I
MAY 1 $101323.151 $141946.441 $101623.56 I $151125.041 $20I311.31 I $201556.14 I $171428.361 $26,767.83 I $22,166.331
I 1
JUNE I $71953.661 $101131.011 $11 1911.06 I $141358.11 I $181276.941 $151585.541 $231063.991 $17,172.671 $191338.741 I
[ I
JULY I $7,642.301 $12,784.181 $101597.471 $11,370.281 $16,692.361 $161914.661 $171896.761 $191127.61 I $201703.081 I
[ . -.. I
I
AUGUST I $101854.251 $17I035.ool $14,962.171 $161132.42 I $191354.71 I $201375.581 $241003.151 $241581.42 I $251288.44 I I
$211583.44 I I
SEPT. I $111"03.50 I $111612.08 I $1~1928.161 $131140.491 $15/25.62 I $16I977.99 I $19/46.741 $261990.121 I
I -1
OCT. 1 $101136.211 $281586.96 I $131940.441 $11,426.721 $161084.641 $171074.51 I $11,042.771 $24,397.631 $21,510.39 I I I l
NOV. 1 $111975.61 I $161166.11 I $14,246.90 I $171184.881 $221700.731 $201661.061 $24,265.79 I $221846.791 $241645.13 J I
L. • ~ ,.-, " ,-I
~ ~ ~
$171961.61 I DEC. I $71860.371 $10,397.06 I $10,198.241 $12,570.111 $1-61179.85 I $19,822.071 $17,830.911 $19 1213.55 j I
TOTAL $110,497.56 $160,938.94 $143,031.77 $157,985.11 $214,267.28 $212,161.77 $226,875.69 $248,092.53 $252,360.93
•
2-20-2009 01:53 PM
42 -48 CORPORATION
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: JANUARY 31ST, 2009
CURRENT
BUDGET
CURRENT
PERIOD
Y-T-D % OF
ACTUAL BUDGET
Y-T-D
ENCUMB.
PAGE:
BUDGET
BALANCE
---------------------------------------------------------------------------------------------------------------------------------
REVENUE SUMMARY
48 REVENUES
TOTAL REVENUES
EXPEND! TURE SUMMARY
76-48 EXPENSES
**-I< TOTAL EXPENDITURES ***
*' REVENUES OVER ( UNDER) EXPENDITURES u
TOTAL OTHER FINANCING SOURCES (USES)
235,000.00
235,000.00
1,400.00
1,400.00
233,600.00
25,000.00)
0.00
25,000.00
24,887.50
24,887.50
17,791.73
17,791.73
7,095.77
0.00
0.00
0.00
98,038.69 41.72
98,038.69 41. 72
200,682.88 334.49
200,682.88 334.49
102,644.19) 43. 94-
0.00
0.00
0.00
o.oo
o. 00
0.00
0. 00
0.00
0.00
0.00
0.00
0. 00
0.00
0.00
136,961.31
136,961.31
199,282.88)
199,282.88)
336,244.19
25,000.00)
0.00
25,000.00
l
•
2-20-2009 01:53 PM
42 -48 CORPORATION
REVI
REVENUES
4B REVENUES
00-4425 STATE SALES TAX
00-4800 INTEREST INCOME
00-4940 DONATIONS
00-4950 TRANSFER PRIOR YEAR INCOME
00-4985 TRANFERS OUT FROM 4 8/ TO GF
00-4990 TRANSFERS FROM RESERVES
TOTAL 48 REVENUES
TOTAL REVENUES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: JANUARY 31ST, 2009
CURRENT
BUDGET
240,000.00
20,000.00
o.oo
0.00
0.00
25,000.00)
235,000.00
235,000.00
CURRENT
PERIOD
22,880.04
2,007.46
0.00
0. 00
0.00
o. 00
24,887.50
24,887.50
Y-T-D % OF
ACTUAL BUDGET
88,249.11 36. 77
9,789.58 48.95
0.00 0. 00
0.00 0. 00
0.00 o. 00
0.00 ----2..:..Q.Q
98,038.69 41.72
98,038.69 41. 72
Y-T-D
ENCUMB.
0.00
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
PAGE:
BUDGET
BALANCE
151,750.89
10,210.42
0.00
0.00
0.00
25,000.00)
136,961.31
136,961.31
2-20-2009 01:53 PM
42 -4B CORPORATION
76-4B EXPENSES
DEP, T EXPENDITURES
C I T Y O F S A N G E R
FINANCIAL STATEMENT
AS OF: JANUARY 31ST, 2009
CURRENT
BUDGET
CURRENT
PERIOD
Y-T-D % OF
ACTUAL BUDGET
Y-T-D
ENCUMB.
PAGE:
BUDGET
BALANCE
----------------------------------------------------------------------------------------------------------------------------------
52-SUPPLIES AND MATERIALS
76-5200 CHECK CHARGES 0.00 o.oo 0.00 0. 00 o.oo 0.00
76-5210 OFFICE SUPPLIES 200.00 0. 00 0.00 0.00 0. 00 200.00
76-5215 TRAVEL & REGISTRATIONS 0.00 o.oo 0.00 0.00 0.00 0.00
76-5220 DUES 0.00 0.00 0.00 0. 00 o.oo 0.00
76-5225 PUBLICATIONS/SUBSCRIPTIONS 200. 00 0.00 0.00 0.00 o.oo 200.00
76-5235 DUES & REGISTRATION 250. 00 0.00 0.00 o.oo 0.00 250.00
76-5240 TRAVEL 750. 00 0.00 0.00 ___Q_,_QQ 0.00 750.00
TOTAL 52-SUPPLIES AND MATERIALS 1,400.00 0.00 0.00 o.oo 0.00 1,400.00
54-CONTRACT SERVICES
76-5410 INSURANCE 0. 00 0.00 0.00 o. 00 0.00 0.00
76-5420 CONTRACTUAL SERVICES 0. 00 0. 00 0.00 0.00 0.00 0.00
76-5450 ENGINEERING FEES 0.00 0.00 0.00 ___Q_,_QQ 0.00 0.00
TOTAL 54-CONTRACT SERVICES 0.00 o.oo 0.00 0. 00 a. oo 0.00
65-PROTECT~
76-OJECTS 0.00 17,791.73 200,682.88 ___Q_,_QQ 0.00 200,682.88)
TOT.~ 65-PROJECTS 0.00 17,791.73 200,682.88 0.00 0.00 200,682.88)
DEPARTMENT TOTAL 1,400.00 17,791.73 200,682.88 334.49 0.00 199,282.88)
TOTAL EXPEND I TURES ** • 1,400.00 17,791.73 200,682.88 334.49 0.00 199,282.88)
OTHER FINANCING SOURCES (USES)
00-4 990 TRANSFERS FROM RESERVES 25,000.00) 0.00 ----~o~·~o~o ___Q_,_QQ 0.00 25,000.00)
TOTAL OTHER FINANCING SOURCES (USES) 25,000.00 0.00 0.00 0.00 0.00 25,000.00
END OF REPORT•••
2-20-2009 01: 54 PM
42 -48 CORPORATION
ACCT# ACCOUNT NAME
ASSETS
42-00-1010 CASH MONEY MARKETl2379694
42-00-1011 SANGER TX DEV. CORP.CD 497371
42-00-1012 4B CD 461024(6669)
42-00-1053 RECEIVABLE-OTHER
1 42-00-1060 DUE FROM GEN. FUND
42-00-1062 AMT TO BE PROVIDED FOR L-T-D
TOTAL ASSETS
LIABILITIES
42-00-2201 N/P GNB
TOTAL LIABILITIES
FUND BALANCE
42-00-3020 FUND BALANCE
TOTAL BEGINNING FUND BALANCE
OTAL EQUITY/FUND BALANCE
REVENUES
42-00-4425 STATE SALES TAX
42-00-4800 INTEREST INCOME
42-00-4940 DONATIONS
42-00-4950 TRANSFER PRIOR YEAR INCOME
42-00-4985 TRANFERS OUT FROM 48/ TO GF
42-00-4990 TRANSFERS FROM RESERVES
TOTAL REVENUES
EXPENDITURES
42-76-5200 CHECK CHARGES
42-76-5210 OFFICE SUPPLIES
42-76-5215 TRAVEL & REGISTRATIONS
42-76-5220 DUES
42-76-5225 PUBLICATIONS/SUBSCRIPTIONS
42-76-5235 DUES & REGISTRATION
42-76-5240 TRAVEL
42-76-5410 INSURANCE
42-20 CONTRACTUAL SERVICES
42 50 ENGINEERING FEES
42-76-6500 PROJECTS
TOTAL EXPENDITURES
CI TY OF SANGER
BASE TRIAL BALANCE
AS OF: FEBRUARY 28TH, 2009
*** MONTH TO DATE***
DEBITS CREDITS
23,228.79
0.00
734. 7 5
0.00
0.00
0.00
23,963.54 0.00
0.00
0.00 0. 00
==--==-=-=-==.:== =--=-=----*---
0.00
o.oo 0.00
0.00 o. 00
23,228.79
734.75
0.00
0. 00
0.00
0.00
0.00 23,963.54
-==--=-=-==-===
0.00
0.00
o.oo
0.00
0.00
0.00
o.oo
o. 00
0.00
0.00
0.00
0.00 0.00
==-=•==-==-==-=""
PAGE:
+++ YEAR TO DATE +++
DEBITS CREDITS
188,508.11
0.00
468,357.39
24,397.63
o.oo
0.00
681,263.13 0. 00
0.00
0.00 0.00
759,943.78
0.00 0.00
0.00 759,943.78
-------=---===
111,477.90
10,524.33
0.00
0.00
o.oo
0.00
0.00 122,002.23
0. 00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
200,682.88
200,682.88 0.00
2-20-2009 01:54 PM
42 -4B CORPORATION
ACCT# ACCOUNT NAME
EXPENDITURES (CONT)
*""* TOTALS BALANCE ***
*** END OF REPORT***
CITY OF SANGER
BASE TRIAL BALANCE.
AS OF: FEBRUARY 28TH, 2009
*** MONTH TO DATE***
DEBITS CREDITS
23,963.54 23,963.54
PAGE:
*** YEAR TO DATE
DEBITS CREDITS
881,946.01 881,946.01
•
02/20/2009
4B Cash Account Balances
Money Market $188,508.11
4B CD #461024 468,357.39
Total $656,865.50