02/01/2021-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, FEBRUARY 1, 2021
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
2.CITIZEN INPUT:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues
brought up during this section.)
3.CONSENT AGENDA:
a.Approval of Minutes
1.Approval of Minutes on 01/04/2021
2.Approval of Minutes on 01/07/2021
3.Approval of Minutes on 01/19/2021
4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5.Public Works Update
6.Meadow Green Farms Estates Addition Phase II Final Plat
Consider, Discuss and Act on the Final Plat of Lots 713 Block A, Lots 14 Block B, Lots 16
Block C, and Lot 1 Block D of Meadow Green Farm Estates Addition Phase II, Being 24.97
Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and
Approximately 2463 Feet South of Lois Rd.
7.Lake Country Estates Addition Final Plat
Consider, Discuss, and Act on a Final Plat of Lots 139, Block A, and Lots 139, Block B, of Lake
Country Estates Addition, Being 50.337 Acres of Land, and Generally Located South of FM 455,
North of Union Hill Road, and Approximately 2500 Feet East of the Intersection of FM 455 and
Union Hill Road.
8.Resolution No. 111420 Property Enhancement Incentives Policy
Consider, Discuss and Act on Resolution No. 111420 Approving the Property Enhancement
Incentives Policy.
9.Ordinance No. 020221 Interstate Highway 35 Speed Zone
Consider, Discuss and Act on Ordinance 020221 Altering the Prima Facie Speed Limits
Established for Vehicles Under the Provision of Transportation Code, Section 545.356 Upon
Page 1
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, FEBRUARY 1, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes on 01/04/20212.Approval of Minutes on 01/07/20213.Approval of Minutes on 01/19/20214.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Public Works Update6.Meadow Green Farms Estates Addition Phase II Final PlatConsider, Discuss and Act on the Final Plat of Lots 713 Block A, Lots 14 Block B, Lots 16Block C, and Lot 1 Block D of Meadow Green Farm Estates Addition Phase II, Being 24.97Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road andApproximately 2463 Feet South of Lois Rd.7.Lake Country Estates Addition Final PlatConsider, Discuss, and Act on a Final Plat of Lots 139, Block A, and Lots 139, Block B, of LakeCountry Estates Addition, Being 50.337 Acres of Land, and Generally Located South of FM 455,North of Union Hill Road, and Approximately 2500 Feet East of the Intersection of FM 455 andUnion Hill Road.8.Resolution No. 111420 Property Enhancement Incentives PolicyConsider, Discuss and Act on Resolution No. 111420 Approving the Property EnhancementIncentives Policy.9.Ordinance No. 020221 Interstate Highway 35 Speed Zone
Consider, Discuss and Act on Ordinance 020221 Altering the Prima Facie Speed Limits
Established for Vehicles Under the Provision of Transportation Code, Section 545.356 Upon
Interstate Highway No. 35 or Parts Thereof, Within the Incorporate Limits of the City of Sanger, as
Set Out in This Ordinance; and Providing a Penalty of a Fine Not to Exceed $200.00 for the
Violation of This Ordinance.
10.Concrete and Asphalt Bid Contracts
Consider, Discuss and Possibly Approve Bid and Approve ReSoliciting the Bid for Annual
Concrete Labor and Material Contract and Asphalt Paving Material Contract.
11.Agreement with Chris Hartung Consulting, LLC for the recruitment of Sanger City
Manager
Consider, Discuss and Possibly Act on Authorizing the Interim City Manager to Execute an
Agreement with Chris Hartung Consulting, LLC for the recruitment of Sanger City Manager.
12.EXECUTIVE SESSION:
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
a.Texas Government Code Section 551.074 Personnel Related Matters: Closed Meeting to
evaluate candidates and discuss terms and conditions of employment for the position of City
Manager for the City of Sanger.
13.RECONVENE: OPEN MEETING:
Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result Of
The Executive Closed Session.
14.INFORMATION ITEMS:
a.Interim City Manager Updates
b.Disbursements December 2020
Disbursements for the Month of December 2020
15.FUTURE AGENDA ITEMS:
(The purpose of this item is to allow the Mayor and members of Council to bring forward items they
wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or the recitation of existing policy may
be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council
or at the call of the Mayor).
16.ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
Page 2
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, FEBRUARY 1, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes on 01/04/20212.Approval of Minutes on 01/07/20213.Approval of Minutes on 01/19/20214.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Public Works Update6.Meadow Green Farms Estates Addition Phase II Final PlatConsider, Discuss and Act on the Final Plat of Lots 713 Block A, Lots 14 Block B, Lots 16Block C, and Lot 1 Block D of Meadow Green Farm Estates Addition Phase II, Being 24.97Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road andApproximately 2463 Feet South of Lois Rd.7.Lake Country Estates Addition Final PlatConsider, Discuss, and Act on a Final Plat of Lots 139, Block A, and Lots 139, Block B, of LakeCountry Estates Addition, Being 50.337 Acres of Land, and Generally Located South of FM 455,North of Union Hill Road, and Approximately 2500 Feet East of the Intersection of FM 455 andUnion Hill Road.8.Resolution No. 111420 Property Enhancement Incentives PolicyConsider, Discuss and Act on Resolution No. 111420 Approving the Property EnhancementIncentives Policy.9.Ordinance No. 020221 Interstate Highway 35 Speed ZoneConsider, Discuss and Act on Ordinance 020221 Altering the Prima Facie Speed LimitsEstablished for Vehicles Under the Provision of Transportation Code, Section 545.356 UponInterstate Highway No. 35 or Parts Thereof, Within the Incorporate Limits of the City of Sanger, asSet Out in This Ordinance; and Providing a Penalty of a Fine Not to Exceed $200.00 for theViolation of This Ordinance.10.Concrete and Asphalt Bid ContractsConsider, Discuss and Possibly Approve Bid and Approve ReSoliciting the Bid for AnnualConcrete Labor and Material Contract and Asphalt Paving Material Contract.11.Agreement with Chris Hartung Consulting, LLC for the recruitment of Sanger CityManagerConsider, Discuss and Possibly Act on Authorizing the Interim City Manager to Execute anAgreement with Chris Hartung Consulting, LLC for the recruitment of Sanger City Manager.12.EXECUTIVE SESSION:Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a ClosedExecutive Session in Accordance with the Texas Government Code:a.Texas Government Code Section 551.074 Personnel Related Matters: Closed Meeting toevaluate candidates and discuss terms and conditions of employment for the position of CityManager for the City of Sanger.13.RECONVENE: OPEN MEETING:Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result OfThe Executive Closed Session.14.INFORMATION ITEMS:a.Interim City Manager Updatesb.Disbursements December 2020Disbursements for the Month of December 202015.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of Council to bring forward items theywish to discuss at a future meeting, A Council Member may inquire about a subject for which noticehas not been given. A statement of specific factual information or the recitation of existing policy maybe given. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Councilor at the call of the Mayor).16.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on theCity Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a placeconvenient and readily accessible to the general public at all times. Said notice was posted on thefollowing date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
01/28/21 1:45 P.M.
Jeriana Staton, Deputy City
Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
Page 3
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.1.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Stefani Dodson
ITEM/CAPTION:
Approval of Minutes on 01/04/2021
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Minutes for City Council January 4th 2021 1/28/2021 Cover Memo
Page 4
Page 5
Page 6
Page 7
Page 8
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.2.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Stefani Dodson
ITEM/CAPTION:
Approval of Minutes on 01/07/2021
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Minutes for City Council January 7th 2021 1/28/2021 Cover Memo
Page 9
Page 10
Page 11
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.3.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Stefani Dodson
ITEM/CAPTION:
Approval of Minutes on 01/19/2021
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Minutes for City Council January 19th 2021 1/28/2021 Cover Memo
Page 12
Page 13
Page 14
Page 15
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 5.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: James Bolz, Public Works Director
ITEM/CAPTION:
Public Works Update
AGENDA TYPE: Regular
ACTION REQUESTED:
BACKGROUND:
Staff will provide an update on Public Works' current projects.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Street Rehab List Map 2023 1/26/2021 Backup Material
Reynolds Asphalt Estimate 2123 1/26/2021 Backup Material
Road Rehab Estimates 20212023 1/26/2021 Backup Material
Page 16
2019
2020
2021
2022
2023
2019-2023 Street Rehabilitation Project
Page 17
2019
9th St. From Plum St. to Bolivar St.
11 th St. From Elm St. to Hughes St.
12th St. From Elm St. to Bolivar St.
13th St. From Elm St. to Hughes St.
Peach St. From 10th St to 5th St.
Pecan St. from 9th St. to I-35 Service Rd.
Elm St. From 10th St. to I-35 Service Rd.
Hughes St. from 10th St. to I-35 Service Rd
Cost $ 310,000
Page 18
2020
6th St. from Peach St. to Plum St.
6th St. from Plum St. to 5th St.
8th St. from Plum St. to Bolivar St.
7th St. from Peach St. to 5th St.
7th St. from Bolivar St. to Elm St.
8th St. from Plum St. to 5th St.
Plum St. from 10th St. to 5th St.
Pecan St. from 9th St. to 7th St.
Elm St. from 9th St. to 5th St.
Bolivar St. from I-35 Service Rd. to 5th St.
Church St. from I-35 Service Rd. to 10th St.
Cost $ 781,318
Page 19
2021
3rd St. from Peach St. to FM 455
4th St. from Elm St. to FM 455
Plum St. from 5th St. to 2nd St.
Elm St. from 5th St. to 2nd St.
Est. Cost $ 158,000
Page 20
2022
3rd St. from Bolivar St. to Locust St.
4th St. from Elm St. to Locust St.
6th St. from Elm St. to Willow St.
7th St. from Bolivar St. to Willow St.
Cherry St. from 7th St. to 5th St.
Locust St. from 7th St. to 5th St.
Est. Cost $ 208,000
Page 21
2023
7th St. from Willow St. to Houston St.
Oak St. from Wood St. to Dead End
Wood St. from 10th St. to I-35 Service Rd.
Church St. from 10th St. to 7th St.
Est. Cost $ 245,000
Page 22
Page 23
Page 24
Page 25
2021
3rd St. from Peach St. to FM 455
4th St. from Elm St. to FM 455
Plum St. from 5th St. to 2nd St.
Elm St. from 5th St. to 2nd St.
Estimate: $205,692
Page 26
2022
3rd St. from Bolivar St. to Locust St.
4th St. from Elm St. to Locust St.
6th St. from Elm St. to Willow St.
7th St. from Bolivar St. to Willow St.
Cherry St. from 7th St. to 5th St.
Locust St. from 7th St. to 5th St.
Estimate: $262,679.00
Page 27
2023
7th St. from Willow St. to Houston St.
Oak St. from Wood St. to Dead End
Wood St. from 10th St. to I-35 Service Rd.
Church St. from 10th St. to 7th St.
Denton St. from Houston St. to Marshall St.
Estimate: $282,274.50
Page 28
3rd St. from Peach St. to FM 455
4th St. from Elm St. to FM 455
Plum St. from 5th St. to 2nd St.
Elm St. from 5th St. to 2nd St.
3rd St. from Bolivar St. to Locust St.
4th St. from Elm St. to Locust St.
6th St. from Elm St. to Willow St.
7th St. from Bolivar St. to Willow St.
Cherry St. from 7th St. to 5th St.
Locust St. from 7th St. to 5th St.
7th St. from Willow St. to Houston St.
Oak St. from Wood St. to Dead End
Wood St. from 10th St. to I-35 Service Rd.
Church St. from 10th St. to 7th St.
Denton St. from Houston St. to Marshall St.
Estimate: $750,645.50
Page 29
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Ramie Hammonds, Development Service Director
ITEM/CAPTION:
Meadow Green Farms Estates Addition Phase II Final Plat
Consider, Discuss and Act on the Final Plat of Lots 713 Block A, Lots 14 Block B, Lots 16 Block C, and Lot 1
Block D of Meadow Green Farm Estates Addition Phase II, Being 24.97 Acres, in the City of Sanger’s ETJ, and
Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
The applicant is proposing to create 18 residential lots of a minimum 1 acre each from a Preliminary Platted tract. The
property is located in the ETJ of the City of Sanger. The property will be served by Bolivar Water, Coserv Electric, and
will have onsite septic for sanitary sewer. The property is located in the City of Sanger ETJ and therefore no zoning
regulations apply. The property meets City of Sanger Subdivision Regulations.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
The Planning & Zoning Commission recommended APPROVAL with the condition all City of Sanger comments were
satisfied.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends APPROVAL .
Page 30
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: February 1, 2021TO: Jeriana Staton, Interim City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Meadow Green Farms Estates Addition Phase II Final PlatConsider, Discuss and Act on the Final Plat of Lots 713 Block A, Lots 14 Block B, Lots 16 Block C, and Lot 1Block D of Meadow Green Farm Estates Addition Phase II, Being 24.97 Acres, in the City of Sanger’s ETJ, andGenerally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to create 18 residential lots of a minimum 1 acre each from a Preliminary Platted tract. Theproperty is located in the ETJ of the City of Sanger. The property will be served by Bolivar Water, Coserv Electric, andwill have onsite septic for sanitary sewer. The property is located in the City of Sanger ETJ and therefore no zoningregulations apply. The property meets City of Sanger Subdivision Regulations.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Planning & Zoning Commission recommended APPROVAL with the condition all City of Sanger comments weresatisfied.FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends APPROVAL .
ATTACHMENTS:
Description Upload Date Type
Staff Report 1/27/2021 Cover Memo
Location Map 12/28/2020 Cover Memo
Application 12/28/2020 Cover Memo
Letter of Intent 12/28/2020 Cover Memo
Final Plat 1/26/2021 Cover Memo
Engineering Comments 1/26/2021 Cover Memo
Page 31
CITY COUNCIL
STAFF REPORT
Meeting Date: February 1, 2021
Case #: 20SANZON-0037
Case Coordinator: Ramie Hammonds, Development Service Director
Request: Consider, Discuss and Act on the Final Plat of Lots 7-13 Block A, Lots 1-4
Block B, Lots 1-6 Block C, and Lot 1 Block D of Meadow Green Farm
Estates Addition Phase II, Being 24.97 Acres, in the City of Sanger’s ETJ,
and Generally Located on the West Side of Metz Road and Approximately
2463 Feet South of Lois Rd.
Applicant: Jason Faigle, P.E.
______________________________________________________________________________
Case Overview
The applicant is proposing to create 18 residential lots of a minimum 1 acre each from a
Preliminary Platted tract. The property is located in the ETJ of the City of Sanger. The property
will be served by Bolivar Water, Coserv Electric, and will have on-site septic for sanitary sewer.
The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The
property meets City of Sanger Subdivision Regulations.
Staff has reviewed the plat and provided comments. Applicant has not addressed staff comments
at this time.
Staff Recommendation
Staff recommends APPROVAL.
Planning & Zoning Commission Recommendation
The Planning & Zoning Commission recommended APPROVAL with the condition all City of
Sanger comments were satisfied.
Attachments
• Location Map
• Application
• Letter of Intent
• Final Plat
• Engineering Comments 2nd Submittal
Page 32
5632 8
M E A D O W LAKE TR AIL
OLD MEAD O W R D
METZ RD
MeadowGreenFarmEstates Ph 2
/Location Ex hibit: Meadow Green F armEstates Phase 2Project: 20SANZ ON -0037
0 500 1,000250 Feet
DISC LA IME R :This map w as generat ed by G IS data prov idedby t he S anger G IS Depart ment. The City of Sanger does not guarantee t he correc tnes s oraccuracy of any feat ures on this m ap. T hese m approducts are f or illustration purpos es only andare not suitable for s ite-spec ific dec ision m aking.GIS dat a is subject t o c onstant c hanges , andmay not be com plete, acc urate or current.Date: 12/6/2020 11:57:56 AMDoc Name: Loc ationExhibit_M eadow G reenFarmEstPh2CityLimitsExhibits
Page 33
07/14/2020
Page 34
2415 N. Elm Street
Denton, TX 76201
Office: 940.380.9453
Fax: 940.380.9431
www.ae-grp.com
TBPE Firm #: 7898
Page 1 of 1
November 18, 2020
City of Sanger
Development Services
201 Bolivar
Sanger, TX 76266
Re: Letter of Intent
Meadow Green Farm Estates Addition
Sanger ETJ, Denton County, Texas
R56279, R59807, R59826, R56293, R59828, R56287, R59818, R56300
On behalf of the property owner and Willow Tree Real Estate, of the above referenced
tracts, AEG is submitting a Final Plat application for a new subdivision, Meadow Green
Farm Estates. This proposed single family estate-style subdivision is located in the
extraterritorial jurisdiction of Sanger, on the west side of Metz Road, approximately 1,650
feet south of Lois Road. The overall property is approximately 97.9 Acres and will be
developed in multiple phases.
Phase 1 consisted of six (6) lots, Phase 2 proposes an additional eighteen (18) lots, each
approximately one (1) acre in size. It is unknown at this time how the approximately 67
acres remaining will be subdivided in the future.
Water line on Metz road will be tapped in two places with an 8” water line and Phase 2
lots will be serviced from these proposed water lines. Sanitary Sewer service will be
provided with individual Onsite Treatment Systems (septic). A Drainage Area Map has
been provided to show a majority of drainage will be directed to the pond(s) on the
south side of the site. Drainage will be conveyed in ditches on each side of the new
roads and in culverts under the roads when necessary.
We look forward to working together to successfully develop this property for the
owners.
Respectfully Submitted,
Allison Engineering Group
Jason P. Faigle, P.E.
Page 35
Page 36
Page 37
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 7.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Ramie Hammonds, Development Service Director
ITEM/CAPTION:
Lake Country Estates Addition Final Plat
Consider, Discuss, and Act on a Final Plat of Lots 139, Block A, and Lots 139, Block B, of Lake Country Estates
Addition, Being 50.337 Acres of Land, and Generally Located South of FM 455, North of Union Hill Road, and
Approximately 2500 Feet East of the Intersection of FM 455 and Union Hill Road.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
The applicant is proposing to subdivide the property into 78 lots including 77 residential lots and 1 HOA lot per existing
SF3 (Single Family Residential District 3) zoning district standards, on approximately 50.337 acres. The subject
property meets the minimum setback requirements and minimum lot size requirements for SF3 Zoning District. Water
services will be provided by Bolivar Water. The Developer has provided an engineer sealed letter indicating the
adequacy of Bolivar water pressure for fire hydrants. Each residential lot will have individual septic systems with spray
on automatic timers. Applicant is requesting a variance from the following regulation in the Subdivision Ordinance:
1. 10.106(b)(2)(c)(i) – to allow existing Union Hill pavement width and material to remain.
2. 10.106(c) – to allow 5’ sidewalk in lieu of 8’ sidewalk along FM 455 and to not install sidewalks along
Union Hill.
3. 10.106(g)(7)(7) – to all the existing overhead electrical line to remain in lieu of underground lines.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Planning & Zoning recommended approval with the condition all of staff comments were satisfied prior to City Council
Approval
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
Page 38
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: February 1, 2021TO: Jeriana Staton, Interim City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Lake Country Estates Addition Final PlatConsider, Discuss, and Act on a Final Plat of Lots 139, Block A, and Lots 139, Block B, of Lake Country EstatesAddition, Being 50.337 Acres of Land, and Generally Located South of FM 455, North of Union Hill Road, andApproximately 2500 Feet East of the Intersection of FM 455 and Union Hill Road.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to subdivide the property into 78 lots including 77 residential lots and 1 HOA lot per existingSF3 (Single Family Residential District 3) zoning district standards, on approximately 50.337 acres. The subjectproperty meets the minimum setback requirements and minimum lot size requirements for SF3 Zoning District. Waterservices will be provided by Bolivar Water. The Developer has provided an engineer sealed letter indicating theadequacy of Bolivar water pressure for fire hydrants. Each residential lot will have individual septic systems with sprayon automatic timers. Applicant is requesting a variance from the following regulation in the Subdivision Ordinance:1. 10.106(b)(2)(c)(i) – to allow existing Union Hill pavement width and material to remain.2. 10.106(c) – to allow 5’ sidewalk in lieu of 8’ sidewalk along FM 455 and to not install sidewalks alongUnion Hill.3. 10.106(g)(7)(7) – to all the existing overhead electrical line to remain in lieu of underground lines.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning recommended approval with the condition all of staff comments were satisfied prior to City CouncilApprovalFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends APPROVAL.
ATTACHMENTS:
Description Upload Date Type
Staff Report 1/26/2021 Cover Memo
Location Map 1/26/2021 Cover Memo
Application 1/26/2021 Cover Memo
Letter of Intent 1/26/2021 Cover Memo
Final Plat 1/26/2021 Cover Memo
Page 39
CITY COUNCIL
STAFF REPORT
Meeting Date: February 1, 2021
Case #: 20SANZON-0039
Case Coordinator: Ramie Hammonds, Development Service Director
Request: Consider, Discuss, and Act on a Final Plat of Lots 1-39, Block A, and Lots
1-39, Block B, of Lake Country Estates Addition, Being 50.337 Acres of
Land, and Generally Located South of FM 455, North of Union Hill Road,
and Approximately 2500 Feet East of the Intersection of FM 455 and Union
Hill Road.
Applicant: Cameron Ehn, P.E.
______________________________________________________________________________
Case Overview
The applicant is proposing to subdivide the property into 78 lots including 77 residential lots and
1 HOA lot per existing SF-3 (Single Family Residential District - 3) zoning district standards, on
approximately 50.337 acres. The subject property meets the minimum setback requirements and
minimum lot size requirements for SF-3 Zoning District. Water services will be provided by
Bolivar Water. The Developer has provided an engineer sealed letter indicating the adequacy of
Bolivar water pressure for fire hydrants. Each residential lot will have individual septic systems
with spray on automatic timers. Applicant is requesting a variance from the following regulation
in the Subdivision Ordinance:
1. 10.106(b)(2)(c)(i) – to allow existing Union Hill pavement width and material to remain.
2. 10.106(c) – to allow 5’ sidewalk in lieu of 8’ sidewalk along FM 455 and to not install
sidewalks along Union Hill.
3. 10.106(g)(7)(7) – to all the existing overhead electrical line to remain in lieu of
underground lines.
Staff Recommendation
Staff recommends APPROVAL.
Planning & Zoning Commission Recommendation
The Planning & Zoning Commission recommended APRROVAL.
Page 40
Attachments
• Location Map
• Application
• Letter of Intent
• Final Plat
Page 41
LAKE COUNTRY DR
FM 455 W
E LAKERIDGE CT
E LAKEWOOD CT
W COUNTRYPLACE CT
W LAKEWOOD CT
W LAKE RIDGE CT
E COUNTRYPLACE CT
F M 1 1 9 0
UNION HILL RD
LakeCountry Estates
LakeCountryEstates
/Locat ion Ex hibit: Lake Country Es tatesProject: 20SANZ ON -0032
0 280 560140 Feet
DISC LA IME R :This map w as generat ed by G IS data prov idedby t he S anger G IS Depart ment. The City of Sanger does not guarantee t he correc tnes s oraccuracy of any feat ures on this m ap. T hese m approducts are f or illustration purpos es only andare not suitable for s ite-spec ific dec ision m aking.GIS dat a is subject t o c onstant c hanges , andmay not be com plete, acc urate or current.Date: 9/27/2020 2:10:27 P MDoc Name: Loc ationExhibit_Lak eCountry E stat esF inalExhibits
Page 42
City of Sanger
201 Bolivar / P.O Box 1729
Sanger, TX 76266
940-458-4072 (fax) 940-458-2059 (office) www.sangertexas.org
Effective Date: 02/11/2020
SUBDIVISION APPLICATION
Preliminary Plat Final Plat/Replat Vacating Plat
Minor Plat Amended Plat Conveyance Plat
Applicant Owner (if different from applicant)
Name: Name:
Company: Company:
Address: Address
City, State, Zip: City, State, Zip:
Phone Phone:
Fax: Fax:
Email: Email:
Submittal Checklist
Pre-Application Conference (Date:____/____/______)
One (1) Paper Copy of Plat ;Ϯϰ”xϯϲ”, folded to ϭ/ϰ sizeͿ
Letter of Intent
Non-Refundable Application Fee (Check Payable to City of
Sanger)
Application Form (Signed by Owner)
Applicable Plat Checklist (Completed)
Additional Required Documents/Traffic & Drainage Studies etc.
One (1) PDF Copy of all Documents Provided on a CD/DVD or
Emailed to development@sangertexas.org
Supporting Materials (List if provided): ____________________________________________________________________________
____________________________________________________________________________________________________________
R Number(s):_________________________________________________________________________________________________
____________________________________________________________________________________________________________
________________________________________________________________________ ____________________________
Owner’s Signature Date
________________________________________________________________________ ____________________________
Applicant’s Signature Date
Office Use: Reviewed by Director of Development Services _____/_____/________
Complete (Check #_ )
Incomplete (Returned to Applicant / _/ )
X
Cameron Ehn, PE
db constructors
2400 Great Southwest Pkwy
Fort Worth, TX 76106
817-626-7300
cameron@dbconstructors.com
Stagecoach ZDP, LLC
12 3 2020X
X
X
X
X
X
X
X
*Plat submitted digitally
5848 Boat Club Rd, Suite 456
Fort Worth, TX 76179
817-382-0765
TIA previously submitted
Peter Paulsen
Petepaulsen@me.com
12-11-20
12-11-20
Page 43
817-626-7300
2400 Great Southwest Parkway
Fort Worth, Texas 76106 1 of 2
Peter Paulsen
Stagecoach ZDP, LLC
5848 Boat Club Road, Suite 456
Fort Worth, Texas 76179
December 15, 2020
Ramie Hammonds
Director of Development Services
City of Sanger
201 Bolivar Street
P.O. Box 1729
Sanger, Texas 76266
Mrs. Hammonds,
On behalf of Peter Paulsen and Stagecoach ZDP, db constructors is submitting this subdivision application for review
and consideration by the City Planning and Zoning Commission and City Council. Enclosed is our application form,
final plat checklist, and final plat. Additional information, including variance requests, has been provided below.
Our proposed 50-acre development is generally located at the southeast corner of the intersection of F.M. 1190 and
Highway 455. We are seeking to divide the existing tract of land into 77 residential lots and 1 green space lot. The
development also includes the dedication of 7.5 acres for City right-of-way. The creation and build out of these 78 lots
represents the full extent of the proposed development, and no additional improvements beyond those described
herein are anticipated at this time.
Additionally, despite a sincere effort to adhere to all applicable City Ordinances, we are asking for the following
variances to be granted:
1. Code Section 10.106 (b)(2)(c)(i) – The subdivider shall, at his own cost and expense, pay for constructing all
streets and alleys within his subdivision and one-half (1/2) of all existing and/or proposed perimeter
streets. Monies for the construction of the one-half (1/2) street shall be placed in an escrow account if the
construction of the street is to be deferred to a later date.
Variance Request: We request to allow Union Hill Road (at the perimeter of our development) to
remain in its existing condition without monies being placed in an escrow account. We are asking for
this variance because our Traffic Impact Analysis (TIA) indicated the development would not create any
significant increase in traffic along Union Hill Road; therefore, based on proportionality calculations, we
are not responsible for improvements to the road. Additionally, the County is responsible for a portion
of Union Hill Road adjacent to our site, and they have indicated improvements are not necessary.
2. Section 10.106 (c) – Concrete sidewalks shall be constructed on both sides of streets and thoroughfares,
except in industrial areas and along residential/estate streets, by the subdivider. The sidewalks shall have a
width of not less than four feet (4') and thickness of not less than four inches (4") and shall be constructed
of three thousand (3,000) p.s.i. concrete on both sides of all streets within the subdivision and of a width
not less than eight feet (8') on all major thoroughfares. Sidewalks shall be constructed one foot (1') from the
property line within the street or thoroughfare right-of-way and shall extend along the street frontage
including the side of corner lots and block ends. Alternate sidewalk designs may be considered and shall be
approved on a case-by-case basis by the city.
Page 44
817-626-7300
2400 Great Southwest Parkway
Fort Worth, Texas 76106 2 of 2
a. Variance Request: We request to install a 5’ wide sidewalk in lieu of an 8’ sidewalk along Highway
455. We are asking for this variance because we will be constructing a large drainage channel
adjacent to Highway 455 that will provide a significant buffer between traffic and pedestrians. The
typical desire to increase the distance between pedestrians and traffic by widening the sidewalk is
alternatively met by the proposed channel. Additionally, we do not believe a sidewalk along a
highway will be frequently utilized as a major pedestrian thoroughfare. This decreases the need for a
wider sidewalk because it is unlikely strollers, bicycles, and pedestrians will all be routinely trying to
share this sidewalk.
b. Variance Request: We request to not install a sidewalk along Union Hill Road. We are asking for this
variance for the same reasons provided in our request to allow Union Hill Road to remain in its
existing condition.
3. Section 10.106 (g)(7)(7) – The use of underground electrical services and transmission lines is required for all
subdivisions.
Variance Request: We request to leave all existing overhead electrical lines in place. We are asking for
this variance because the lines in question are existing, rather than proposed, and located at the
perimeter of the development. We feel it would create an unnecessary hardship on the development to
remove these functioning electric lines located within public right-of-way where it is common to have
overhead electric lines.
Please review the above and attached documents at your earliest convenience. If any questions arise or additional
information is required please contact Cameron Ehn, PE at 940-597-5146 or cameron@dbconstructors.com.
Sincerely,
db constructions inc.
Cameron Ehn, PE
Director of Engineering
Encl: Subdivision Application, Final Plat Checklist (4), Final Plat
cc: Tracy A. LaPiene, PE – City of Sanger
Peter Paulson – Stagecoach ZDP, LLC
Jeff Toon – db constructors, inc.
Page 45
All common area within the City’s right-of-way will require a facilities agreement, to be reviewed and approved by the City.Any common area within the City's right-of-way will require a facilities agreement, to be reviewed and approved by the City.
Page 46
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 8.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Shani Bradshaw, Director of Economic Development
ITEM/CAPTION:
Resolution No. 111420 Property Enhancement Incentives Policy
Consider, Discuss and Act on Resolution No. 111420 Approving the Property Enhancement Incentives Policy.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
The Property Enhancement Policy Program is a revitalization effort designed to enhance the unique identity of Sanger
through historic preservation and community involvement, improve the visual and historic appearance of downtown
Sanger buildings, encourage increased investment and promote additional commercial activity downtown, in order to
rekindle interest in the Sanger Downtown Business District.
This program is for all business and property owners located within the Sanger Downtown District that are looking to
enhance their existing site visually, or in ways that increase the viability of the property for business use.
This is a 50/50 matching fund grant of up to $5,000. Eligible projects include, but are not limited to, the following:
(1) facade renovation
(2) awning installation
(3) exterior painting
(4) outdoor lighting
(5) landscaping
(6) parking lot improvement
(7) signage
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Legal has reviewed the Property Enhancement Incentives Policy.
Page 47
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 8.AGENDA MEETING DATE: February 1, 2021TO: Jeriana Staton, Interim City ManagerFROM: Shani Bradshaw, Director of Economic DevelopmentITEM/CAPTION:Resolution No. 111420 Property Enhancement Incentives PolicyConsider, Discuss and Act on Resolution No. 111420 Approving the Property Enhancement Incentives Policy.AGENDA TYPE: Consent AgendaACTION REQUESTED: Approval BACKGROUND:The Property Enhancement Policy Program is a revitalization effort designed to enhance the unique identity of Sangerthrough historic preservation and community involvement, improve the visual and historic appearance of downtownSanger buildings, encourage increased investment and promote additional commercial activity downtown, in order torekindle interest in the Sanger Downtown Business District.This program is for all business and property owners located within the Sanger Downtown District that are looking toenhance their existing site visually, or in ways that increase the viability of the property for business use. This is a 50/50 matching fund grant of up to $5,000. Eligible projects include, but are not limited to, the following:(1) facade renovation(2) awning installation(3) exterior painting(4) outdoor lighting(5) landscaping(6) parking lot improvement(7) signageLEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Legal has reviewed the Property Enhancement Incentives Policy.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
The Sanger Development Corporation has allocated $25,000 to the Property Enhancement Incentives Policy.
STAFF RECOMMENDATION/ACTION DESIRED:
APPROVE Resolution No. 111420 to adopt the Property Enhancement Incentives Policy.
ATTACHMENTS:
Description Upload Date Type
PEIP resolution and Application 1/27/2021 Cover Memo
Page 48
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ Resolution 11‐14‐20 ‐ APPROVED: 2021‐02‐01 ‐ Page 1 of 3
RESOLUTION NO. 11‐14‐20
A RESOLUTION OF THE CITY OF SANGER, TEXAS, APPROVING THE TERMS AND
CONDITIONS OF A PROPERTY ENHANCEMENT INCENTIVES POLICY TO ENCOURAGE
DEVELOPMENT, RETENTION OR EXPANSION OF BUSINESS ENTERPRISES IN THE CITY; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, The Texas Development Corporation Act of 1979 (the Act), now codified in Title 12,
Subtitle C1, of the Texas Local Government Code, authorizes communities to collect Type A and / or Type B
economic development sales and use taxes; and
WHEREAS, the residents of the City of Sanger, Texas (City), on May 2, 1998 passed an election
approving the collection of sales and use tax for the benefit of the Sanger Texas Development Corporation, a
Type B Corporation; and
WHEREAS, Chapter 380 of the Texas Local Government Code authorizes municipalities to establish
and provide for the administration of programs that promote economic development and stimulate business
and commercial activity in the City; and
WHEREAS, the City desires to implement a matching grant program to encourage development,
retention, or expansion of business enterprises in the City; and
WHEREAS, the City desires to improve the physical appearance of businesses and visibly enhance
the City’s commercial corridors; and
WHEREAS, the City desires to increase the marketability and occupancy rate of commercial buildings
hindered by an outdated appearance; and
WHEREAS, the City desires to provide incentives in areas and to businesses most likely to stimulate
similar enhancements by other private entities; and
WHEREAS, the Sanger Texas Development Corporation on November 24, 2020 considered and
recommended the City Council approve this Property Enhancement Incentives Policy (Policy); and
WHEREAS, upon full review and consideration of this Policy and all matters attendant and related
thereto, the City Council is of the opinion that this Policy will assist in implementing a program whereby
economic development will be promoted and business and commercial activity will be stimulated in the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS, THAT:
SECTION 1.
The City Council finds that the terms of the Policy will encourage development, retention, or
expansion of business enterprises in the City and otherwise meet the criteria of Section 380.001 of the Texas
Local Government Code.
SECTION 2.
The City Council hereby adopts a Property Enhancement Incentives Policy, attached hereto as Exhibit
“A”, whereby the City of Sanger, Texas may participate financia lly in commercial property enhancements via
matching grants, and take other specified actions, in accordance with the terms outlined in the Policy.
SECTION 3.
The terms and conditions of the Policy, having been reviewed by the City Council of the City of
Sanger and found to be acceptable and in the best interest of the City and its citizens and businesses, are
hereby approved.
Page 49
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ Resolution 11‐14‐20 ‐ APPROVED: 2021‐02‐01 ‐ Page 2 of 3
SECTION 4.
This Resolution shall become effective from and after its passage.
PASSED AND APPROVED this the 1st day of February, 2021.
________________________
Thomas Muir, Mayor
ATTEST:
____________________________
Interim City Secretary
Page 50
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ Resolution 11‐14‐20 ‐ APPROVED: 2021‐02‐01 ‐ Page 3 of 3
EXHIBIT A
Property Enhancement Incentives Policy
Page 51
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02‐01 ‐ Page 1 of 9
Sanger, Texas
Property Enhancement Incentives Policy
WHEREAS, the City Council of the City of Sanger, Texas (Council) desires to implement a matching grant
program to encourage the development, retention, or expansion of business enterprises in the City; and
WHEREAS, Chapter 380 of the Texas Local Government Code authorizes municipalities to establish and
provide for the administration of programs that promote economic development and stimulate business and
commercial activity in the City; and
WHEREAS, the Sanger Texas Development Corporation on November 24, 2020 considered and
recommended the City Council approve this Property Enhancement Incentives Policy (Policy); and
WHEREAS, the City Council on February 01, 2021 considered and approved Resolution 11‐14‐
20 approving the Policy.
BE IT KNOWN THAT, the terms and conditions of the Policy, having been reviewed by the Council and
found to be acceptable and in the best interest of the City and its citizens and businesses, are hereby
approved.
Section 1.
Introduction & Goals
This program is a matching grant program that reimburses commercial property owners or business
operators for Eligible Enhancements made to the Property. The goals of this Policy are to:
1.1. Enhance the commercial viability and sustainability of commercial properties in the City;
1.2. Improve the physical appearance of businesses and visibly enhance the City’s commercial corridors;
1.3. Increase the marketability and occupancy rate of commercial buildings hindered by an outdated
appearance;
1.4. Increase the safety of a commercial area and stimulate more public interaction; and
1.5. Provide incentives in areas and to businesses most likely to stimulate similar enhancements by other
private entities.
Section 2.
Definitions
The following definitions shall apply to the terms used in this Policy:
Agreement: A written performance agreement between the Board and the Applicant.
Applicant: Shall mean the Property owner or business occupant signing the Application for a Property
Enhancement Grant.
Application: Shall mean the Application for Property Enhancement Incentives as maintained by Staff.
Board: Shall mean the Board of Directors of the Sanger Texas Development Corporation of the City (STDC).
City: The City of Sanger, Texas.
City Council: The City Council of the City.
Code Violations: Shall be any violation of the City’s code of ordinances.
Construction Costs: The cost of permits, fees, construction materials, and installation labor. All other
associated costs are deemed excluded, including, but not exclusively, the following costs: design,
construction document preparation, bidding, sweat equity and construction financing.
Page 52
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02‐01 ‐ Page 2 of 9
Eligible Enhancements: Shall mean the Enhancements identified as eligible in Section 4 herein.
Enhancements: Shall be as defined in Section 4 herein.
Façade: Shall mean the exterior of a building.
Notice to Proceed: A written notice authorizing the Applicant to begin construction as approved.
Policy: Shall mean this Property Enhancements Incentives Policy (PEIP).
Property: Shall mean the physical lot and / or building to which Enhancements are being made.
Property Enhancement Grant: Shall mean the financial support to make designated Property Enhancements
as approved, and sometimes referred to as “Grant.”
Staff: Shall mean the City Manager or their designee.
Section 3.
Eligibility
The following Properties and Businesses are eligible to receive Grants.
3.1. Properties: Only properties meeting the following requirements at the time an Application is
submitted shall be eligible to receive Grants as outlined by this Policy:
3.1.1. Within the City: Property must be located within the City’s municipal boundaries.
3.1.2. Non‐Residentially Zoned: Property must be zoned for uses other than residential uses and the
current use of the Property may not be residential.
3.1.3. Tax‐Paying Entity: The Property must be subject to the City’s Ad Valorem property tax.
3.1.4. Financial Standing: Property shall be in good standing as it relates to taxes or any monies due
to the City or the STDC.
3.1.5. City Liens: Property shall be in good standing as it relates to any liens held by the City.
3.1.6. Ownership: Property owners must provide sufficient proof of ownership.
3.1.7. Code Violations: Property must not have any outstanding code violations.
3.1.8. Frequency: Property must not have received a Grant for the same category of Enhancement
(e.g. Façade, Landscaping) in a twelve (12) month period.
3.2. Businesses: Only businesses meeting the following requirements shall be eligible to receive benefits
outlined by this Policy:
3.2.1. Financial Standing: The business shall be in good standing as it relates to taxes or any monies
due to the City.
3.2.2. Tax‐Paying Entity: The business must be a tax‐paying entity.
3.2.3. Operations in City: The business must have maintained continuous operations in the City for
a minimum of six (6) months.
3.2.4. Property Owner Approval: Businesses, if not the owner of the property to be occupied, must
provide a copy of their lease agreement and support of the Application from the Property
owner prior to approval of the Application.
Page 53
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02‐01 ‐ Page 3 of 9
Section 4.
Enhancements
4.1. Aspirations: As with any policy or regulation, it is difficult to precisely regulate factors that are not
easily defined. With that in mind, the following are to be considered aspirations for contemplated
Enhancements:
Enhancements should be compatible with the character and architecture of the individual
building and those in proximity;
Where appropriate, Enhancements may act as a catalyst to create a unique environment;
Enhancements should make the Property more inviting to the public; and
Enhancements should be functional as well as visually appealing.
4.2. General Enhancement Eligibility: Property Enhancements shall be deemed as eligible or ineligible for
the benefits of this Policy as defined below. In general, the following Enhancements, though not
exclusively, are ineligible for all Grants:
Any Enhancement that does not comply with existing ordinances of the City;
Any Enhancements made prior to the Notice to Proceed;
Sweat equity or “in‐kind” services;
New construction which is not specifically listed in this Policy as an Eligible Enhancement;
Any Enhancements to eliminate Code Violations of a Property or Business;
Fees for designing, engineering, surveying, legal services, financing, etc.; or
Any Enhancements not identified as eligible below. A potential applicant may discuss an
enhancement not identified below with City staff to ascertain whether or not the enhancement
meets the Purpose and Intent of this Policy. If so, an amendment to this Policy may be placed
before the Board to make a recommendation to the City Council who shall determine the merits
of including a new eligible enhancement.
4.3. Façade Enhancements: The following are Eligible Enhancements except as noted otherwise:
4.3.1. Façade Materials: Replacing deteriorated or unsafe façade materials with brick, stone, tile,
wood, or siding meeting the City’s masonry requirements or architectural standards, if any.
Removal of “slip” coverings of prior façade materials and re‐establishment of historic façade
details. Repointing of mortared joints, replacement or repair of damaged masonry.
4.3.2. Cleaning: Pressure washing or sand blasting existing facades, cleaning of tiles.
4.3.3. Painting: Scraping, priming and otherwise preparing the surface and painting.
4.3.4. Window / Doors: Replacement of or improvements to existing windows or doors that are
visible from a public street. New windows and doors matching replaced windows or doors.
Replacement of broken glass panes.
4.3.5. Awnings / Canopies: Replacement of or improvements to existing awnings or canopies. New
awnings or canopies.
4.3.6. Historical Restoration: Restoration of architectural details of historic significance and / or
removal of elements covering such details.
4.3.7. Roof Repair: Replacement or repair of all or portions of the roof.
4.3.8. Gutters and Downspouts: Replacement or repair of existing gutters and / or downspouts.
Page 54
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02‐01 ‐ Page 4 of 9
4.3.9. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible: burglar
bars, painting a new building.
4.4. Interior Renovation: The following are Eligible Enhancements except as noted otherwise:
4.4.1. Renovations: Renovations that enhance the commercial usability of the building.
4.4.2. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible: painting,
wallpaper, aesthetic treatments, and lighting.
4.5. Landscaping: The following are Eligible Enhancements except as noted otherwise:
4.5.1. Edging: Providing a perimeter to shrub beds with materials deemed to be of a long life, e.g.
brick, stone, concrete, steel.
4.5.2. Shrubs and Trees: Shrubs and / or trees of a variety that are sustainable in the area when
combined with removal of existing shrubs and / or trees that are either overgrown or of poor
quality.
4.5.3. Seasonal Color: Providing one‐time planting of annual or perennial flowers in critical areas
adequate to provide an appealing impact.
4.5.4. Irrigation: Automatic irrigation system complying with all code requirements. Irrigation may
be required with any other Landscaping Grant.
4.5.5. Lawn Renovation: Removal or re‐establishment of an existing lawn with a desirable type of
lawn. (An automatic irrigation system is required with this Enhancement.)
4.5.6. Fencing: Replacement of fencing or installation of new fencing that is visually appealing.
4.5.7. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible: landscape
pruning, mowing and / or maintenance.
4.6. Lighting: The following are Eligible Enhancements:
4.6.1. Pedestrian: Increases in lighting in pedestrian areas on or adjacent to the Property, e.g.
sidewalks, parking lots.
4.6.2. Accents: Lighting that accentuates features of the building or Property creating a pleasant
ambience on the Property.
4.6.3. Signage: Lighting that illuminates signage identifying the business.
4.7. Parking / Driveways: The following are Eligible Enhancements except as noted otherwise:
4.7.1. Reconstruction: Removal of existing pavement, gravel, curbing, drives, accessibility ramps,
etc. and replacement with reconstruction meeting City requirements.
4.7.2. Resurfacing: Re‐topping asphalt parking areas.
4.7.3. Restriping: Repainting of parking stall stripes and / or fire lane graphics meeting the City’s
requirements.
4.7.4. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible:
Installation, repair or replacement of any surface that is not an all‐weather hard surface as
required by the City’s code of ordinances.
4.8. Pedestrian Amenities: The following are Eligible Enhancements:
4.8.1. Paving: Paving of a unique nature in areas that allow customers to congregate.
4.8.2. Seating Areas: Provisions for seating in areas where customers may congregate before, during
or after supporting the business.
Page 55
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED 2021‐02‐01 ‐ Page 5 of 9
4.8.3. Shade: Provisions for shading pedestrian areas to include permanent or temporary canopies,
awnings, umbrellas or similar shade structures.
4.8.4. Music: Provisions for permanent installation of fixtures to accommodate providing music in
areas where customers congregate.
4.8.5. Trash Receptacles: Trash receptacles establishing or matching a design theme utilized
throughout the pedestrian areas.
4.8.6. Play Equipment: Recreational equipment intended for the entertainment of children when
placed on private property in close proximity to the primary building.
4.9. Signage: The following are Eligible Enhancements. The replacement of signs that do not conform to
current City requirements is a priority for the City.
4.9.1. Replacing Signs: Replacing existing signs, with new signage that complies with all City
requirements.
4.9.2. New Signs: New signs for existing or new businesses.
4.10. Utilities: The following are Eligible Enhancements:
4.10.1. Franchise Utilities: The upgrading or installation of new franchise utilities (e.g. electric, phone,
Internet) that increase the commercial capacity or functionality of a building.
4.10.2. Public Utilities: The upgrading or installation of new public utilities (e.g. water, sanitary sewer,
gas) that increase the commercial capacity or functionality of a building.
4.10.3. Private Utilities: The upgrading or installation of new private utilities (e.g. septic systems) that
increase the commercial capacity or functionality of a building.
4.10.4. Placement Underground: The placement of existing or new utilities underground.
4.11. Code Compliance: The following are Eligible Enhancements:
4.11.1. Public Accessibility: Reconstruction or new construction to comply with public accessibility
requirements.
4.11.2. Fire Suppression Systems: Replacement, upgrade, or installation of fire suppression systems
in compliance with current codes.
4.12. Demolition: The costs of demolishing and removing existing structures on a Property may be
considered for Property Enhancements.
4.13. Participation Limitations: The potential matching Grant for each type of Enhancement would be the
lesser of the Maximum Percentage or Maximum Per Enhancement Category Amount. The Applicant
is responsible for the remaining costs of the Enhancement and must complete the full Enhancement
to be eligible for the matching Grant.
4.13.1. Maximum Percentage: A Maximum Percentage of fifty percent (50%) shall be the maximum
percentage of the total cost of any Enhancement that the City will grant the Applicant.
4.13.2. Maximum Per Enhancement Category: A Maximum Amount of five thousand dollars ($5,000)
is the maximum dollar amount to be granted for any category of Enhancement other than
Signage which shall have a Maximum Amount of one thousand dollars ($1,000).
4.13.3. Accumulative Maximum Grant: Notwithstanding the Maximum Percentage and Maximum Per
Enhancement Category limitations for each type of Enhancement, no Property or Business may
receive more than five thousand dollars ($5,000) in matching Grants during one 12‐month
period. The following examples are provided to clarify different application scenarios:
Page 56
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED 2021‐02‐01 ‐ Page 6 of 9
A. Example 1: Applicant desires to do $24,000 in eligible Landscape Enhancements. By
Policy, the maximum Grant allowed by the Max Percentage (50%) would be $12,000, but
the maximum Grant allowed by the Max Per Category would be $5,000. The lesser of the
two is $5,000 which would be the maximum matching Grant for the $24,000 landscaping
project. Further, within a 12‐month period the Applicant cannot receive additional grants
for any Enhancements (per Section 4.13.3).
B. Example 2: Applicant desires to do $8,000 in eligible Landscape Enhancements. By Policy,
the maximum Grant allowed by the Max Percentage (50%) would be $4,000, and the
maximum Grant allowed by the Max Per Category would be $5,000. The lesser of the two
is $4,000 which would be the maximum matching Grant for the $8,000 landscaping
project. Further, within a twelve‐month period the Applicant cannot receive more grants
for Landscape Enhancements (per Section 3.1.8), but may apply and receive a second
matching Grant, not to exceed $1,000 ($5,000 max ‐ $4,000 Grant) for any Enhancement
category other than Landscaping.
Section 5.
Grant Priorities
The City has determined that the following are priorities for the benefits of this Policy. The evaluation of the
merits of any Application shall take into consideration whether or not the Application also meets these
priorities.
5.1. Preferred Areas: The following areas of the City are areas of priority for implementation of this Policy:
5.1.1. Downtown Sanger; and
5.1.2. Areas where greatest benefit may be obtained.
5.2. Preferred Businesses: The following types of businesses are a priority for implementation of this Policy:
5.2.1. Retail;
5.2.2. Restaurants;
5.2.3. Professional Office; and
5.2.4. Any sales‐tax generating business.
Section 6.
Administrative Procedures
Following are the Administrative Procedures regarding the Application for and approval of Property
Enhancement Grants:
6.1. Pre‐Submittal: All Applicants are encouraged to meet with Staff prior to preparation of an Application.
Applicants should contact the following to set up a meeting.
Executive Director
Department of Economic Development
Address: 201 Bolivar Street, Sanger, TX 76266
PH: (940) 458‐2059
EM: sbradshaw@sangertexas.org
6.2. Application: The submittal of an Application is required prior to any evaluation of the request for
Property Enhancement Grants. The Application shall be on a form prepared by Staff and available on
the City’s website or at the location noted in 6.1.
Page 57
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02‐01 ‐ Page 7 of 9
6.2.1. Required Information: The following shall be included with the Application:
A. Proof of ownership of the Property;
B. Photographs of the existing Property;
C. Drawings, renderings, plans of the proposed Enhancements;
D. Written description of the Enhancements including building materials and color schemes
to be used;
E. Construction Cost estimates from at least two (2) different contractors; and
F. If Applicant is not the Property owner:
i. Written approval of the Application from the owner; and
ii. Copy of the signed lease agreement.
6.2.2. Amendments: Staff may amend the form of the Application as needed to more efficiently
evaluate the merits of requested Enhancements.
6.3. Review & Evaluation: Following are criteria to review and evaluate the Application:
6.3.1. Review Criteria:
A. Completeness of Application: Completeness of the Application; including all required
attachments.
B. Grant Priorities: Whether the Application includes a targeted business classification or
whether it is located in a targeted improvement area as defined in Section 5.
C. Impact: An estimation of the impact that the Enhancements might have, particularly as a
catalyst for continued private investment.
D. Non‐funded Improvements: Are the improvements associated with the Grant part of a
larger effort to enhance the Property.
E. Elimination of a Non‐Conformity: Do the Enhancements eliminate a legal non‐conforming
aspect of the Property.
6.3.2. Staff Evaluation and Recommendation: The coordinating Staff member shall convene a team
of the appropriate persons to evaluate the Application. Upon review, such team shall prepare
a recommendation to forward to the Board.
A. Site Visit: Prior to formal evaluation of the Application, the Applicant shall allow Staff the
opportunity to visit the Property to verify its status prior to any Enhancements.
6.4. Approval: The Board shall make the final decision regarding the merits of the Application and the
appropriate Property Enhancement Grant to be given, if any, if funds are available as pre‐approved by
the Council for the funding period. If approval of the Application requires funds not pre‐approved by
the Council, the board will prepare a recommendation to forward to the Council for final approval.
Upon approval of a matching Grant, the Board shall enter into an Agreement with the Applicant on a
form acceptable to the City Attorney. The Agreement, at a minimum, must contain the following:
6.4.1. Enhancements: List the specifications of the proposed Enhancements on the Property.
6.4.2. Access: Provide the City and Staff access to the Property to ensure that the Enhancements or
repairs are made according to the specifications and conditions in the Agreement.
6.4.3. Grant: Provide for the procedures of the matching Grant payment.
Page 58
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02‐01 ‐ Page 8 of 9
6.4.4. Recapture Provisions: Provide for the repayment of a Grant if the Applicant or the condition
of the Property do not fulfill all obligations required under the Agreement. The City may take
any remedy necessary to recover the funds, including filing a lien on the Property.
6.5. Pre‐Construction Meeting: If the matching Grant is approved as noted above, and if deemed necessary
by Staff, the Applicant must attend a pre‐construction meeting with Staff to coordinate any required
permits, execute Grant documents, and resolve any questions either party might have.
6.6. Notice to Proceed: Upon approval as noted above, Staff shall prepare and issue a written Notice to
Proceed authorizing the Applicant to begin work on the Enhancements. The Notice to Proceed shall in
no event be regarded as the issuance or approval of a building permit or any other construction
permits.
6.6.1. Required: All Grant documents, including the Agreement with the Board, must be executed
and all required permits must be received prior to issuance of the Notice to Proceed.
6.6.2. Beginning of Work: All work must begin within sixty (60) days of the issuance of the Notice to
Proceed.
6.6.3. Completion of Work: All work for approved projects must be com plete within ninety (90) days
of the Notice to Proceed unless an Applicant’s written request for extension is granted in
writing by the Board.
6.7. Construction: All construction shall be in accordance with all requirements for permitting and
inspection required by the City.
6.8. Verification: Upon completion and approval of the work by the City, Staff shall verify that the work
has been performed as authorized in the approval action.
6.8.1. Documentation: The Applicant shall provide Staff with documentation necessary to determine
the Construction Costs of the Enhancements as approved, e.g. copies of paid contractor
invoices, receipts or processed checks. Construction Costs not supported by adequate
documentation shall not be eligible for reimbursement.
6.9. Payment: Upon verification of compliance with the approval action, Staff shall cause a check to be
issued to the Applicant in the approved amount.
6.9.1. Cost Overruns: Any costs above and beyond the amounts approved shall be the responsibility
of the Applicant.
Section 7.
Applicant / Owner Certifications
The Application shall include the following certifications which shall be affirmed by the Applicant / Owner by
signing the Application.
7.1. Application Accuracy: The information provided in the Application, and all that may have been affixed
thereto, is true and correct, and that the City may rely on all of the information therein contained, and
all that may have been affixed thereto, as being true and correct.
7.2. Compliance: I (we) certify that I am (we are) solely responsib le for all safety conditions and compliance
with all safety regulations, building codes, ordinance and other applicable regulations. Neither
approval of an Application nor payment of a Property Enhancement Grant upon completion of the
project shall constitute approval of the project by any City department, Board Member or Staff or a
waiver by the City of any safety regulation, building code, ordinance or other applicable regulation.
7.3. Insurance: I (we) certify that I (we) maintain sufficient insurance coverage for property damage and
personal injury liability relating to the project.
Page 59
Sanger, Texas ‐ Property Enhancement Incentives Policy ‐ APPROVED: 2021‐02-01 ‐ Page 9 of 9
7.4. Maintenance: I (we) certify that the Enhancements, once approved by the City shall be maintained for
a period of three (3) years from the date of payment. No changes shall be made without prior written
approval from the Board.
7.5. Discretionary Rights: I (we) certify that I (we) acknowledge that the Board has the absolute right of
discretion in deciding whether or not to approve a matching Grant relative to the Application, whether
or not such discretion is deemed arbitrary or without basis in fact, including the right to approve or
disapprove a Grant on terms and conditions that are contrary to the guidelines of this Policy.
7.6. Policy Promotion: I (we) authorize the Board to use an approved project to promote the merits of this
Policy, including but not limited to displaying a sign at the Property or Business during and within thirty
(30) days after construction, and using photographs and descriptions of the project in distribution
material, press releases, social media and on the City’s website.
7.7. Indemnification: I (we) certify that I am (we are) solely responsible for overseeing the work, and will
not seek to hold the City, the Board, and / or their agents, employees, officers, and / or directors liable
for any property damage, personal injury, or other loss related in any way to this Policy, and by
submission of an Application, agree to indemnify the City, the Board and / or their agents, employees,
officers, and / or directors from any claims or damages resulting from the project, including reasonable
attorney fees.
Section 8.
General Provisions
8.1. Termination: The City and / or the Board has the right to terminate any agreement under this Policy
for any reason.
8.2. Changes During Construction: If an Applicant seeks to change the scope of their project after a Grant
has been approved, the Applicant shall meet with Staff to discuss the desired change. Staff has the
authorization to approve minor modifications during construction. Any other desired modification
shall be placed before the approving body for reconsideration.
8.3. Flexibility: The terms and conditions of this Policy are a guideline for the Board and / or City Council
during their deliberation and evaluation. The Board and / or City Council reserves the right to modify
the terms and conditions herein at any time, including for any pending application, and may approve
a Grant on terms and conditions contrary to the guidelines set forth in this Policy.
8.4. Section or Other Headings: Section or other headings contained in this Policy are for reference
purposes only and shall not affect in any way the meaning or interpretation of this Policy.
8.5. Severability: In the event that any provision of this Policy is determined to be illegal, invalid, or
unenforceable, then, and in that event, it is the intention that the remainder of this Policy shall not be
affected thereby.
‐‐ The remainder of this page purposefully left blank. ‐‐
Page 60
Sanger, Texas ‐ Application for Property Enhancement Incentives ‐ 2021‐02‐01 ‐ Page 1 of 3
Sanger, Texas
Application for Property Enhancement Incentives
Contact: Shani Bradshaw, Executive Director ‐ (940) 458‐2059 ‐ sbradshaw@sangertexas.org
1 PROJECT INFORMATION
A Property Address:
B Estimated Begin Work Date: Estimated Completion Date:
C Years in business at this location:
D Reason for requesting grant:
2 ELIGIBILITY OF PROPERTY
NotesItemNoYes
Within the City?A
Commercially zoned?B
Tax Paying entity?C
City taxes in good standing?D
No City liens existing?E
Proof of ownership provided?F
Outstanding code violations?G
Frequency of Grants OK?H In accordance with Section 3.1.8
3 ELIGIBILITY OF BUSINESS
NotesItemNoYes
Business taxes in good standing?A
Tax Paying entity?B
Continuous operations of 6 months?C (within the City)
If not owner, authorization provided?D
4 Enhancements Total Cost Policy
Max %
Policy
Max $
Amount
Requested
Amount
Approved
Façade: (Section 4.3)A
$$$5,00050 %$
Interior Renovation: (Section 4.4)B
$ 50 % $5,000 $$
Landscaping: (Section 4.5)C
$ 50 % $5,000 $$
Lighting: (Section 4.6)D
$ 50 % $5,000 $$
Parking / DrivewayEs: (Section 4.7)
$ 50 % $5,000 $$
Pedestrian Amenities: (Section 4.8)F
$ 50 % $5,000 $$
Signage: (Section 4.9)G
$ 50 % $$$1,000
Utilities: (Section 4.10)H
$ 50 % $5,000 $$
Code Compliance: (Section 4.11)I
$ 50 % $5,000 $$
Demolition: (Section 4.12)J
$ 50 % $5,000 $$
(Max. Grant PerK Policy = $5,000) TOTAL PROPERTY ENHANCEMENT GRANT APPROVED:
L Describe any planned Non‐Grant Enhancements:
Page 61
Sanger, Texas ‐ Application for Property Enhancement Incentives ‐ 2021‐02‐01 ‐ Page 2 of 3
5 GRANT PRIORITIES (Section 5.0)
NotesPreferred Area?NoYes
Downtown SangerA
Areas where greatest benefit obtainedB
NotesPreferred Business?NoYes
RetailC
RestaurantD
Professional OfficeE
Sales tax generating businessF
6 ATTACHMENTS / EXHIBITS
NotesItemNoYes
Ownership documentationA
Photos of existing conditionsB
C Drawing, renderings, plans of the
proposed enhancements
D
Written description of the
enhancements including building
materials and color schemes
E Construction cost estimates from two
contractors
Copy of the signed lease agreementF If Applicant is not property owner
G Written support of the grant
application from the owner
If Applicant is not property owner
7 CONTRACTOR INFORMATION
A Contractor for:
Company Name:
Title:Contact Person:
Address:
Fax:Cell:Wk Phone:
Website:Email:
B Contractor for:
Company Name:
Title:Contact Person:
Address:
Fax:Cell:Wk Phone:
Website:Email:
C Contractor for:
Company Name:
Title:Contact Person:
Address:
Fax:Cell:Wk Phone:
Website:Email:
D Contractor for:
Company Name:
Title:Contact Person:
Address:
Fax:Cell:Wk Phone:
Website:Email:
Page 62
Sanger, Texas ‐ Application for Property Enhancement Incentives ‐ 2021‐02‐01 ‐ Page 3 of 3
8 Applicant / Owner Certifications: In accordance with Resolution 11‐14‐20 adopting the Property
Enhancement Incentives Policy, the undersigned do hereby certify the following:
A Section 7.1 ‐ Application Accuracy: The information provided in the Application, and all that may have
been affixed thereto, is true and correct, and that the City / Board may rely on all of the information therein
contained, and all that may have been affixed thereto, as being true and correct.
B Section 7.2 ‐ Compliance: I (we) certify that I am (we are) solely responsible for all safety conditions and
compliance with all safety regulations, building codes, ordinance and other applicable regulations. Neither
approval of an Application nor payment of a Property Enhancement Grant upon completion of the project
shall constitute approval of the project by any City department, Board Member or Staff or a waiver by the
City of any safety regulation, building code, ordinance or other applicable regulation.
C Section 7.3 ‐ Insurance: I (we) certify that I (we) maintain sufficient insurance coverage for property
damage and personal injury liability relating to the project.
D Section 7.4 ‐ Maintenance: I (we) certify that the Enhancements, once approved by the City shall be
maintained for a period of three (3) years from the date of payment. No changes shall be made without
prior written approval from the City.
E Section 7.5 ‐ Discretionary Rights: I (we) certify that I (we) acknowledge that the City has the absolute right
of discretion in deciding whether or not to approve a matching Grant relative to the Application, whether or
not such discretion is deemed arbitrary or without basis in fact, including the right to approve or disapprove
a Grant on terms and conditions that are contrary to the guidelines of this Policy.
F Section 7.6 ‐ Policy Promotion: I (we) authorize the City to use an approved project to promote the merits
of this Policy, including but not limited to displaying a sign at the Property or Business during and within
thirty (30) days after construction, and using photographs and descriptions of the project in distribution
material, press releases, social media and on the City’s website.
G Section 7.7 ‐ Indemnification: I (we) certify that I am (we are) solely responsible for overseeing the work,
and will not seek to hold the City, the Board, and / or their agents, employees, officers, and / or directors
liable for any property damage, personal injury, or other loss related in any way to this Policy, and by
submission of an Application, agree to indemnify the City, the Board and / or their agents, employees,
officers, and / or directors from any claims or damages resulting from the project, including reasonable
attorney fees.
9 I (we) hereby affirm the Certifications noted above and approve this Application for Property
Enhancement incentives and the Enhancements identified herein.
Property Owner Applicant / Business Representative
Company:Company:
Signed:
Signed:
Name:Name:
Title:Title:
C:W:C:W:
EM:EM:
Address:
Address:
Page 63
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 9.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: James Bolz, Public Works Director
ITEM/CAPTION:
Ordinance No. 020221 Interstate Highway 35 Speed Zone
Consider, Discuss and Act on Ordinance 020221 Altering the Prima Facie Speed Limits Established for Vehicles
Under the Provision of Transportation Code, Section 545.356 Upon Interstate Highway No. 35 or Parts Thereof,
Within the Incorporate Limits of the City of Sanger, as Set Out in This Ordinance; and Providing a Penalty of a Fine
Not to Exceed $200.00 for the Violation of This Ordinance.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval N/A
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Page 64
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 9.AGENDA MEETING DATE: February 1, 2021TO: Jeriana Staton, Interim City ManagerFROM: James Bolz, Public Works DirectorITEM/CAPTION:Ordinance No. 020221 Interstate Highway 35 Speed ZoneConsider, Discuss and Act on Ordinance 020221 Altering the Prima Facie Speed Limits Established for VehiclesUnder the Provision of Transportation Code, Section 545.356 Upon Interstate Highway No. 35 or Parts Thereof,Within the Incorporate Limits of the City of Sanger, as Set Out in This Ordinance; and Providing a Penalty of a FineNot to Exceed $200.00 for the Violation of This Ordinance.AGENDA TYPE: RegularACTION REQUESTED: Approval N/ABACKGROUND:N/ALEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Speed Zone Ordinance No 02.02.21 1/26/2021 Ordinance
Page 65
NO. 02-02-21
SPEED ZONE ORDINANCE
AN ORDINANCE ALTERING THE PRIMA FACIE SPEED LIMITS
ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF
TRANSPORTATION CODE, SECTION 545.356 UPON INTERSTATE
HIGHWAY NO. 35 OR PARTS THEREOF, WITHIN THE
INCORPORATE LIMITS OF THE CITY OF SANGER, AS SET OUT IN
THIS ORDINANCE; AND PROVIDING A PENALTY OF A FINE NOT TO
EXCEED $200.00 FOR THE VIOLATION OF THIS ORDINANCE.
WHEREAS, Section 545.356 of the Texas Transportation Code, provides that whenever the
governing body of the City shall determine upon the basis of an engineering and traffic
investigation that any prima facie speed therein set forth is greater or less than is reasonable or safe
under the conditions found to exist at any intersection or other place or upon any part of a street or
highway within the City, taking into consideration the width and condition of the pavement and
other circumstances on such portion of said street or highway, as well as the usual traffic thereon,
said governing body may determine and declare a reasonable and safe prima facie speed limit
thereat or thereon by the passage of an ordinance, which shall be effective when appropriate signs
giving notice thereof are erected at such intersection or other place or part of the street or highway;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1.
Upon the basis of an engineering and traffic investigation heretofore made as authorized by the
provisions of Transportation Code, Section 545.356, the following prima facie speed limits
hereafter indicated for vehicles on the attached Exhibit “A” (strip map) are hereby determined and
declared to be reasonable and safe; and such speed limits are hereby fixed at the rate of speed
indicated for vehicles traveling upon the named streets and highways, or parts thereof, described
as follows:
A. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER,
TEXAS:
1. That from and after the date of the passage of this speed zone ordinance, no motor
vehicle shall be operated along and upon INTERSTATE Highway No. 35
within the corporate limits of the City of SANGER in excess of speeds now set forth
in Exhibit “A”.
Page 66
SECTION 2:
The Mayor of SANGER is hereby authorized to cause to be erected, appropriate signs indicating
such speed zones.
SECTION 3:
Any person violating any of the provisions of this ordinance shall be deemed guilty of a
misdemeanor and upon conviction thereof shall be fined in any sum not to exceed Two Hundred
Dollars ($200.00).
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SANGER,
TEXAS, THE 1ST DAY OF FEBRUARY 2021.
APPROVED:
____________________________________
THOMAS MUIR, MAYOR
APPROVED AS TO FORM: ATTEST:
_________________________ ____________________________________
City Attorney JERIANA STATON,
DEPUTY CITY SECRETARY
Page 67
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 10.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: James Bolz, Public Works Director
ITEM/CAPTION:
Concrete and Asphalt Bid Contracts
Consider, Discuss and Possibly Approve Bid and Approve ReSoliciting the Bid for Annual Concrete Labor and
Material Contract and Asphalt Paving Material Contract.
AGENDA TYPE: Regular
ACTION REQUESTED: Authorization to Bid N/A
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Invitation to Bid 2021 1/27/2021 Backup Material
Page 68
INVITATION TO BID
Bid Number: 0517-21-01 Bid Name: Concrete/Asphalt Labor &
Materials
Bid Close Date: May 17, 2021 Bid Close Time: 2:00 PM, CST
201 Bolivar Street
Sanger, Texas 76266
Contact: Public Works Department
PO Box 1729 / 201 Bolivar Street
Sanger, Texas 76266
FOR THIS BID Email: publicworks@sangertexas.org
Insurance Required: Yes Phone: 940-458-2571
Bid bonds Required: No Fax: 940-458-4180
CONTRACT
THE STATE OF TEXAS )
THE COUNTY OF DENTON )
Know all men by these presents:
If this document is accepted by the City of Sanger, the undersigned “vendor authorized
agent” below agrees:
1. To perform all work in the City of Sanger as per bid specifications attached hereto and made
a part of for all purposes.
2. To be paid consideration by The City of Sanger as set forth in the Bid tabulations, Exhibit “A”,
and Bid Specifications, Exhibit “B”.
3. Venue for any dispute shall be Denton County.
4. To abide by all terms and conditions set forth in Exhibit “A”.
5. To indemnify and hold harmless, the City from all costs or damages as to any claim that may
be asserted or prosecuted against the City by any person or entity resulting from the work to be
performed by vendor, including reimbursement to the City of any reasonable and necessary
attorney fees.
Acceptance of this bid by signature of the City Manager and the Authorized Agent Signature
below will make this document a legally binding and fully executable contract between the City
of Sanger and the vendor below. In witness thereof, the parties to this contract and agreement
have duly executed same as evidenced by their signatures affixed.
______________________________ ______________________________
City Manager Date Vendor Authorized Agent Date
Company Name and Address Company’s Authorized Agent
Name and Title (Typed or Printed)
Phone: Email:
Fax:
Page 69
2
READ ALL PAGES OF THIS SPECIFICATION BEFORE SUBMITTING
ACKNOWLEDGEMENT OF BID REQUIREMENTS
Bidders, before you submit this bid, ensure you have:
1. Read all instructions contained in the specifications. If you have questions, please
contact Public Works Director, Jim Bolz
2. Enclose 3 signed copies of the bid specifications, one original, and 2 copies
3. Enclose a bid bond or cashier’s check for 5% of your total bid, if your bid total
exceeds $25,000
Failure to enclose a bid bond or cashier’s check, if required (see cover,
page 1) will render the bid non-compliant.
4. Signed the coved page of the specification in the “Vendor Authorized Agent” signature
block.
Failure to sign the cover page under “Contract” will render your bid non-
compliant.
ALL PAGES OF THIS SEALED BID, in triplicate, subject to the Terms and Conditions of this
INVITATION TO BID and any contract provisions, will be received at the City of Sanger – Public
Works Office, 201 Bolivar Street, Sanger, Texas 76266 by delivery or to PO Box 1729, Sanger,
Texas, 76266 if by US Mail, before the closing time and date shown on the cover page. Bids
must be returned in a sealed envelope, address to the Public Works Director, City of Sanger
and have the bid number, closing date, and company name clearly marked on the outside
envelope. Late bids will be returned unopened by the City and not be considered in the
evaluation of the bid. Bids may be withdrawn at any time prior to the off icial opening. Bids
may not be altered, amended or withdrawn after the official opening. The period for acceptance
of this proposal shall be 90 calendar days. The City retains the right to reject all bids.
“I HAVE READ AND UNDERSTAND ALL BID REQUIREMENTS FOR THIS BID LISTED
ABOVE”
______________________________ ______________________________
Signature and title of authorized official Date
ALL PAGES OF THIS BID MUST BE SUBMITTED FOR CONSIDERATION OF AWARD
ALL PAGES OF THIS SEALED BID, in triplicate, subject to the Terms and Conditions of this
INVITATION TO BID and any contract provisions, will be received at the City of Sanger – Public
Works Office, 201 Bolivar Street, Sanger, Texas 76266 by delivery or to PO Box 1729, Sanger,
Texas, 76266 if by US Mail, before the closing time and date shown on the cover page. Bids must
be returned in a sealed envelope, address to the Public Works Director, City of Sanger and have
the bid number, closing date, and company name clearly marked on the outside envelope. Late
bids will be returned unopened by the City and not be considered in the evaluation of the bid.
Bids may be withdrawn at any time prior to the off icial opening. Bids may not be altered,
amended or withdrawn after the official opening. The period for acceptance of this proposal shall
be 90 calendar days. The City retains the right to reject all bids.
Page 70
3
SECTION II
GENERAL SPECIFICATIONS
Bid 0225-21-01
Concrete/Asphalt Labor and Materials
It is the intent of this specification to obtain annual pricing agreement for the
purchase of Concrete Labor & Materials for the City of Sanger Public Works
Department.
Estimated one-year quantities are given. Estimated usage shall not constitute
and order, buy only implies the probable quantity the City will use. The City
reserves the right to increase or decrease quantities with increase in cost to the
City.
Item Response Form
ITEM DESCRIPTION QUANTITY UNIT PRICE
1
New 4” reinforced
3,000 PSI concrete
sidewalk with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish
Less than 500 SF
501 to 4,000 SF
4,001 to 10,000 SF
2
Remove & replace
4” reinforced 3,000
PSI concrete
sidewalk with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish
Less than 500 SF
501 to 4,000 SF
4,001 to 10,000 SF
3
Remove & replace
6” reinforced 3,000
PSI concrete
sidewalk with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish
Less than 500 SF
501 to 4,000 SF
4,001 to 10,000 SF
Page 71
4
ITEM DESCRIPTION QUANTITY UNIT PRICE
4
Remove & replace
6” reinforced 3,000
PSI concrete alley
with limestone
aggregate, no Fly
Ash, complete in
place from start to
finish
Less than 500 SY
501 to 1,000 SY
5
Remove & replace
6” reinforced 3,000
PSI concrete street
paving with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish. Seal joints
with concrete
sealant.
Less than 100 SY
101 to 400 SY
6
Remove & replace
6” reinforced 4,000
PSI concrete street
paving with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish. Seal joints
with concrete
sealant.
Less than 100 SY
101 to 400 SY
7
Remove & replace
6” reinforced 5,000
PSI High Early
Strength concrete
street paving with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish. Seal joints
with concrete
sealant.
Less than 100 SY
101 to 400 SY
Page 72
5
ITEM DESCRIPTION QUANTITY UNIT PRICE
8
Remove & replace
8” reinforced 3,000
PSI concrete street
paving with
limestone
aggregate, no Fly
Ash, complete in
place from start to
finish. Seal joints
with concrete
sealant
Less than 50 SY
51 to 150 SY
9
Saw & remove
concrete and
asphalt and
construct alley and
intersection
handicap ramps.
Each
Page 73
6
SECTION III
INSURANCE
INSURANCE REQUIREMENTS (IN THE MINIMUM OF)
The successful bidder shall submit evidence of required insurance on an original
Acord certificate not later than fifteen (15) working days following bid award
notification. Failure to submit the required document(s) may result in rescinding the
award. The bid may thereafter be awarded to the next lowest bidder.
1. An insurance certificate is required to be on file prior to the start of any work
but is not required to be submitted at the time of the bid.
2. Commercial General Liability: $500,000.00 combined single limit per
occurrence for bodily injury, personal injury and property damage. This policy
shall have no coverages exclusions.
3. Automobile Liability: $500,000.00 combined single limit per occurrence for
bodily injury and property damage. Coverage shall be provided as “Code 1,”
any auto.
4. Workers’ Compensation Insurance: Coverage shall be provided which meets
the statutory requirements of Texas Labor Code, Section 401.011 (44) for all
employee providing services.
5. Employers’ Liability: Employers Liability policy limits of $100,000.00 for each
occurrence, $500,000.00 policy limit.
Other Insurance Provisions
1. The City shall be named as an additional insured on the Commercial General
Liability and Automobile Liability Insurance policies. These insurance policies
shall contain the appropriate additional insured endorsement signed by a
person authorized by that insurer to bind coverage.
2. Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits unless thirty (30) days prior written notice has been proved to the City.
3. Insurance is to be placed with insurers with a Best rating of no less than AVII.
The company must also be duly authorized to transact business in the State of
Texas.
4. Employers’ Liability Coverage: The insurer shall agree to waive all rights of
subrogation or indemnity against the City, its officials, employees and
volunteers for losses arising from the activities under this contract.
5. Certificates of Insurance and Endorsements effecting coverage required by this
clause shall be forwarded to:
Public Works Department – Bid 0225-21-01
City of Sanger
201 Bolivar Street
Sanger, Texas 76266
Page 74
7
6. Workers’ Compensation Insurance Coverage
a. Certificate of coverage (“Certificate”) – A copy of a certificate of
insurance, a certificate of authority to self-insure issued by the
commission, or coverage agreement (TWCC-81, TWCC-82, TWCC-83 or
TWCC-84), showing statutory workers’ compensation insurance coverage
for the person’s or entity’s employee providing services on a project, for
the duration of the project.
b. Duration of the project – Includes the time from the beginning of the
work on the project until the contractor’s/person’s work on the project
has been completed and accepted by the governmental entity.
7. Persons providing services on the project (“subcontractor” in Section 406.096) –
Includes all persons or entities performing all or part of the services the
contractor has undertaken to perform on the project, regardless of whether that
person contracted directly with the contractor and regardless of whether that
person has employees. This includes, without limitation, independent
contractors, subcontractors, leasing companies, motor carries, owner-
operators, employees of any such entity, or employees of any providing, hauling,
or delivering equipment or materials, or providing labor, transportation or other
service related to a project. “Services” dos not include activities unrelated to the
project, such as food/beverage vendors, office supply deliveries and delivery of
portable toilets.
8. The contractor shall provide coverage, based on proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
which meets the statutory requirements of Texas Labor Code, Section
401.011(44) for all employees of the contractor providing services on the
project, for the duration of the project.
9. The contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
10. If the coverage period shown on the contractor’s current certificate of coverage
ends during the duration of the project, the contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
11. The contractor shall obtain from each person or entity providing services on a
project, and provide to the governmental entity:
a. A certificate of coverage, for each person or entity prior to that person
work on the project, showing coverage for all person providing services
on the project; and
b. No later than seven (7) days after receipt by the contractor, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project.
c. The contractor shall retain all required certificates of coverage for the
duration of the project and for one (1) year thereafter.
d. The contractor shall notify the governmental entity in writing by certified
mail or personal delivery, within ten (10) days after the contractor knew
Page 75
8
or should have known, of any change that material affects the provision
of coverage of any person providing services on the project.
e. The contractor shall post on each project site a notice, in the text, form
and manner prescribed by the Texas Workers’ Compensation
Commission, informing all persons providing services on the project that
they are required to be covered, and stating how a person may verify
coverage and report lack of coverage.
f. The contractor shall contractually require each person with whom it
contracts to provide services on a project, to:
i. Provide coverage, based on proper reporting of classification codes
and payroll amounts and filing of any coverage agreements, which
meets the statutory requirements of Texas Labor Code, Section
401.011(44) for all of its employees providing services on the
project, for the duration of the project;
ii. Provide to the contractor, prior to that person beginning work on
the project, a certificate of coverage showing that coverage is being
provided for all employees of the person providing services on the
project, for the duration of the project;
iii. Provide the contractor, prior to the end of the coverage period, a
new certificate of
iv. Coverage showing extension of coverage, if the coverage period
shown on the current certificate of cover ends during the duration
of the project;
v. Obtain from each other person with whom it contracts, and
provide to the contractor;
vi. A certificate of coverage, prior to the other person beginning work
on the project; and a new certificate of coverage showing extension
of coverage, prior to the end of the coverage period, if the coverage
period shown on the current certificate of coverage ends during
the duration of the project;
vii. Retain all required certificates of coverage on file for the duration
of the project and for one (1) year thereafter;
viii. Notify the governmental entity in writing by certified mail or
personal delivery, within then (10) days after the person knew or
should have known, of any change that materially affects the
provision of coverage of any person providing services on the
project; and
ix. To perform as required by paragraphs (1)-(7), with the certificates
of coverage to be provided to the person for whom they are
providing services.
12. By signing this contract or providing or causing to be provided a certificate of
coverage, the contractor is representing to the governmental entity that al l
employees of the contractor who will provide services on the project will be
covered by workers; compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and
payroll amounts, and that all coverage agreements will be file with the
Page 76
9
appropriate insurance carrier or, in the case of self-insured, with the
commission’s Division of Self-Insurance Regulation. Providing false or
misleading information may subject the contractor to administrative penalties,
criminal penalties, civil penalties, or other civil actions.
13. The contractor’s failure to comply with any of these provisions is a breach of
contract by the contractor which entitles the governmental entity to declare the
contract void if the contractor does not remedy the breach within then (10) days
after receipt of notice of breach from the governmental entity.
Page 77
10
SECTION IV
MISCELLANEOUS FORMS
NO BID SHEET
FOR
BID INVTATION NO. 0225-21-01
City of Sanger
Public Works Department
201 Bolivar Street
Sanger, Texas 76266
Please check the items that apply
☐Do not sell the item(s) required.
☐Cannot be competitive.
☐Cannot meet the Specifications highlighted in the attached Bid.
☐Cannot provide Insurance required.
☐Cannot provide Bonding required.
☐Cannot comply with Indemnification requirements.
☐Job too large.
☐Job too small.
☐Do not wish to do business with the City.
☐ Other reasons.
____________________________________________________________________________________
____________________________________________________________________________________
Company Name: ___________________________________________________________________
Authorized Officer or
Agent Signature: ___________________________________________________________________
Telephone Number: ________________________________________________________________
Fax Number: ______________________________________________________________________
Email Address: ____________________________________________________________________
Page 78
11
CITY OF SANGER
COOPERATIVE PURCHASING FORM
BID NUMBER 0225-21-01
Should other government Entities decide to participate in the contract, would you, the
Vendor, agree that all terms, conditions, specifications, and pricing would apply?
Yes _____________________________ No ______________________________
If you, the Vendor checked yes, the following will apply: Government entities utilizing
Inter-Governmental Contracts with the City of Sanger will be eligible, but not
obligated, to purchase materials/services under this contract(s) awarded as a result of
this bid. All purchases by Governmental Entities other than the City of Sanger will be
billed directly to that Governmental Entity and paid by the Governmental Entity. The
City of Sanger will not be responsible for another Governmental Entity’s debts. Each
governmental entity will purchase materials and services as needed.
BY SIGNING BELOW, YOU UNDERSTAND THAT YOU HAVE READ THE ABOVE
COOPERATIVE PURCHASING GUIDELINES AND AGREE TO THE ENCLOSED
TERMS AND CONDITIONS.
Company Name and Address Company’s Authorized Agent
Signature
Name and Title (typed or printed)
Federal ID Number (TIN) or SSN and Name
Telephone Number
Date
Fax Number
Email Address
Page 79
12
NON-RESIDENT VENDOR FORM
The 1985 Session of the Texas Legislature passed House Bill 620 relative to the award
of Contracts to non-resident bidders for out of state contractors whose corporate
offices or principal place of business are located outside of the state of Texas. This law
states that to be awarded a contract as low bidder a non-resident bidder’s response for
construction, improvement’s or supplies and services in Texas will be bid in an
amount lower than the lowest Texas resident bidder. By the same amount that the
resident bidder would be required to underbid a non-resident bidder in order to obtain
a comparable contract in the state in which the non-resident’s principal place of
business is located.
NON-RESIDENT BIDDERS
The appropriate blanks in Section A must be filled out by all out-of-state or non-
resident bidders in order for your bid to meet specifications. The failure of out-of-state
or non-resident contractors to do so will automatically disqualify that bidder.
SECTION B
Our principal place of business or corporate office is located in the State of Texas.
Yes: __________________________
Bidder:
______________________________ By:____________________________Company
(Please Print)
______________________________ Signature: ______________________________
______________________________ Title____________________________________
City State Zip (Please Print)
Page 80
13
FOR MINORITY AND/OR WOMAN OWNED
BUSINESS ENTERPRISES
(To be completed only if applicable)
Minority and/or Woman Owned Business Enterprises are encouraged to participate in the Sanger
procurement process. The Public Works Department will provide additional clarification of
specifications, assistance with Bids Forms, and further explanation of procedures to those who
request it. The City of Sanger recognizes the certification of both the State of Texas Building and
Procurement Commission Historical ‘Underutilized Business (HUB) Program and the North Central
Texas Regional Certification Agency. All companies seeking information concerning certification are
urged to contract:
State of Texas HUB Program
Texas Building and Procurement Commission
PO Box 13047
Austin, Texas 78711-3047
(512) 463-5872
http://www.tbpc.state.tx.us.hubbid
North Central Texas Regional
Certification Agency
616 Six Flags Drive, #416-LB 24
Arlington, Texas 76011
(817) 640-0606
http://www.nctrca.org
In order to be identified as a Qualified Minority and/or Woman Owned Business Enterprise in the
City of Sanger vender database, this form, along with a copy of your certification, must be returned
to the City of Sanger Public Works Department. You should return these documents with this
response, or if you have already submitted this form and a copy of your certification to the Public
Works Department, it is not necessary to re-send certification. If you meet the criteria and are not
currently certified, you may contact one of the above agencies for instructions to be certified. Upon
receipt of certification, you may then return this form and a copy of your certification to: City of
Sanger, Public Works Department, PO Box 1729, 201 Bolivar Street, Sanger, Texas 76266.
COMPANY NAME: __________________________________________________
REPRESENTATIVE: __________________________________________________
ADDRESS: _________________________________________________________
CITY, STATE, ZIP: ____________________________________________________
EMAIL: ____________________________________________________________
TELEPHONE NO.: ________________ FAX NO.: _________________________
INDICATE ALL THAT APPLY
______ Minority Owned Business Enterprise
______ Woman Owned Business Enterprise
Page 81
14
Reference 1
Name of Company ___________________________________________________________________
Phone number _______________________________ Point of Contact _________________________
Scope of work completed ______________________________________________________________
Duration of project ___________________________________________________________________
Reference 2
Name of Company ___________________________________________________________________
Phone number _______________________________ Point of Contact _________________________
Scope of work completed ______________________________________________________________
Duration of project ___________________________________________________________________
Reference 3
Name of Company ___________________________________________________________________
Phone number _______________________________ Point of Contact _________________________
Scope of work completed ______________________________________________________________
Duration of project ___________________________________________________________________
Reference 4
Name of Company ___________________________________________________________________
Phone number _______________________________ Point of Contact _________________________
Scope of work completed ______________________________________________________________
Duration of project ___________________________________________________________________
*Do not use the City of Sanger as a reference
**Duplicate this page as necessary
Page 82
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 11.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jeriana Staton Interim City Manager
ITEM/CAPTION:
Agreement with Chris Hartung Consulting, LLC for the recruitment of Sanger City Manager
Consider, Discuss and Possibly Act on Authorizing the Interim City Manager to Execute an Agreement with Chris
Hartung Consulting, LLC for the recruitment of Sanger City Manager.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Approval
ATTACHMENTS:
Description Upload Date Type
Page 83
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 11.AGENDA MEETING DATE: February 1, 2021TO: Jeriana Staton, Interim City ManagerFROM: Jeriana Staton Interim City ManagerITEM/CAPTION:Agreement with Chris Hartung Consulting, LLC for the recruitment of Sanger City ManagerConsider, Discuss and Possibly Act on Authorizing the Interim City Manager to Execute an Agreement with ChrisHartung Consulting, LLC for the recruitment of Sanger City Manager.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Approval
ATTACHMENTS:
Description Upload Date Type
Hartung Agreement 1/29/2021 Cover Memo
Page 84
January 27, 2021
CITY OF SANGER, TEXAS
Recruitment for City Manager
STATEMENT OF QUALIFICATIONS
Page 85
January 27, 2021
Mayor Thomas Muir and City Council Members
City of Sanger
502 Elm St.
PO BOX 1729
Sanger, TX 76266
Dear Mayor Muir and Council Members:
It is a pleasure for Chris Hartung Consulting, LLC to submit to you this proposed work plan and supporting
information outlining our approach to assisting the City of Sanger in the recruitment and selection of a new City
Manager. We are excited about the opportunity to be a part of the process of finding a truly outstanding
professional who can participate as a member of the City's leadership team in partnership with the City Council.
This work plan has been prepared based upon our conversation with the City Manager, our understanding of the
search process specifically involving city executives, our experience in similar searches and Chris Hartung’s
over twenty years of experience in city management. We fully understand the importance of this decision to the
City of Sanger.
Chris Hartung has over twenty-five years’ experience as the owner of a firm or lead consultant engaged in a wide
variety of public sector executive search assignments for cities in Texas and the Southwest. Chris Hartung
Consulting, LLC was founded in July 2009 as a sole proprietorship owned by G. Chris Hartung. The firm is a
successor to Hartung and Associates, a firm which Chris Hartung operated from January 1988 until October
1997. From 1997 until July of 2009, Chris Hartung was a lead consultant for a national executive search firm.
Chris Hartung Consulting was transitioned to an LLC in December 2012. The purpose of Chris Hartung
Consulting, LLC is to strengthen local government through the provision of effective training, organizational
development, executive recruitment and selection, and cost-effective consulting services.
This work plan involves a partnership between the consultant and the City Council in an effort to take advantage
of the skills and abilities of both, while keeping the cost as low as possible. Chris Hartung has experience
recruiting for a wide variety of positions in local governments. A list of client references for similar City
Manager recruitments is attached to this proposal.
Chris Hartung is the authorized representative of the firm and will be the lead consultant for this project. He will
handle all the client contact, candidate solicitation and reference calls involved in completing the recruitment.
We have sufficient resources in personnel, equipment and time to conduct this project and are prepared to begin
the recruitment immediately after notification to begin. Since August of 2009, Chris Hartung Consulting, LLC
has established a record of successful completion of similar projects for a variety of clients . We welcome the
City to contact any of the clients listed in this proposal.
Page 86
City of Sanger, Texas
City Manager
Recruitment Proposal
Page 2
The philosophy of Chris Hartung Consulting, LLC regarding filling key executive positions in local government
is based upon the belief that the best (and maybe only) predictor of success in a position is past success in the
same or a similar position. Wi th this principle in mind, our approach to an executive search assignment is to
begin the process by developing a current and accurate description of the background, qualifications, personal
characteristics and initial priorities for the position. The balance of the assignment is focused on developing a
pool of candidates meeting the profile through an aggressive solicitation and screening process that is intended to
result in a final group of highly qualified candidates meeting the profile for the client to interview. During the
engagement, Chris Hartung Consulting, LLC will guide the City Council with advice at key decision points and
by providing logistical support through the handling of applicant communications.
Chris Hartung Consulting, LLC is dedicated to conducting executive search assignments in accordance with the
spirit and the intent of equal opportunity laws and regulations. We are proud of the record we have established
in being able to recruit and refer candidates from protected classes including women and minority applicants.
I will be happy to discuss this work plan and answer any questions at your convenience. Please call me at 469-
321-2180 or e-mail at chris@chcpublicsectorsolutions.com.
Sincerely,
G. Chris Hartung
Owner/President
Page 87
PROPOSED WORK PLAN
Recruitment and Selection of a New City Manager
for the City of Sanger, Texas
SCOPE OF THE PROJECT
Sanger, Texas is located in Denton County on Interstate 35, the major north/south corridor through Texas and the
Midwestern United States. The 2015 estimated population was 7,590. The City has been ranked as one of the 25
best places to live and raise a family in Texas. The City is governed by a City Council composed of a Mayor and
five City Councilmembers. The City Council operates under a Home Rule Charter which established the
Council/Manager form of government. The Council appoints a City Manager to be the Chief Executive Officer
for the City. Because of the resignation of the previous incumbent, the City Council is currently considering
contracting with an executive recruiting firm to assist the City in the recruitment and section of the next City
Manager. We understand the City will be seeking an experienced public management professional who can assist
the City Council achieve the City’s vision for the community. This work plan has been developed to utilize the
expertise and background of the consultant in partnership with the City Council. The goal of Chris Hartung
Consulting, LLC is a search engagement which will give the City Council ‘Peace of Mind’ throughout the
process.
TASK ONE: DEVELOPMENT OF THE PROFILE AND ADVERTISING STRATEGY
Chris Hartung Consulting, LLC conducts executive search assignments based upon the belief that the best
predictor of success in a position is past success in the same or a similar position. Therefore, the process that
follows is intended to describe the requirements of the position accurately and then to generate a pool of
candidates who have accomplishments and experiences in areas of interest to the City Council.
When authorized to begin this project, the Consultant will coordinate with the City Council to schedule meetings
with the Council Members and others as directed by the City Council, to discuss the background, qualifications
and personal characteristics which would make someone a truly outstanding candidate for this position. The
Consultant will gather information about immediate issues that will confront the new City Manager during the
first twelve to twenty-four months of employment. If desired by the City Council, the Consultant will interview
other key stakeholders including city personnel and/or members of the community to gather additional
perspectives on the position. During the initial discussions regarding this engagement, the Consultant will also
gather information from the City staff to be used in the development of a community profile to be included with
the advertising piece to be developed for this recruitment.
We realize that often the decision to apply for a municipal executive position is a family decision as much as it is
a career decision. For that reason, we will promote the Sanger position as not only a good career opportunity, but
also promote the area as a great place to live. Because of our previous experience with the City of Sanger, we
believe we are in a good position to be a strong advocate for this position.
The Consultant will ask the City to designate one person to be the Project Coordinator and the primary contact
for this recruitment. In addition, the Consultant will present an updated schedule for this assignment and will get
concurrence from the City Council for the schedule.
Following the initial stakeholder interviews, the Consultant will develop a profile describing the ideal candidate
background as well as the priority issues which will face the new executive during the first twelve to twenty-four
months of employment. This profile will be submitted to the Mayor and City Council for review and approval
before its use in Task Two. Once the City has approved a profile, the Consultant will prepare a brochure based
upon the profile to be used as an advertising piece during Task Two. The completed brochure will include
instructions to interested parties indicating that they should forward their resume and other information directly
to the Consultant. A sample brochure from the Bastrop recruitment is attached to this proposal.
Page 88
Page 2
As part of Task One, the consultant will also advise the City Council regarding the placement of ads in various
professional organization job posting web sites and/or journals as mutually agreed to by the Consultant and the
City. This assistance will include the development and placement of ad copy for this position. Typical ad
placements for the position of City Manager include the job boards of various professional organizations such as
the Texas Municipal League and the International City/County Management Association.
TASK TWO: RECRUITMENT OF OUTSTANDING CANDIDATES FOR THE POSITION
Following completion of Task One and placement of the advertising, the Consultant will undertake a process of
contacting, directly by telephone and electronically, individuals in city management as well as local government
officials, consultants, and others with knowledge of local government to identify potential candidates for the
position. Our experience in similar searches of this kind has shown us that often the best qualified candidates are
not in the active job market and may not respond to traditional advertising approaches or to spam e-mails. The
Consultant will focus his efforts on personal outreach and extensively circulating the brochure developed during
Task One. Throughout this effort, the Consultant will actively promote this position as a good career and family
opportunity.
The Consultant will acknowledge receipt of all resumes to the applicants and will prepare a master list of
applicants for this position. It is recommended that the position be posted by the City as “Open until filled”, so
that resumes which come in after the first review date can be considered.
TASK THREE: INITIAL SCREENING OF THE APPLICANT POOL
Following the first review date, the Consultant will begin the screening process. Initially, applicant information
will be reviewed to allow the Consultant to eliminate candidates whose information does not indicate the
background and qualifications desired by the City as described in the profile developed in Task One. The
Consultant will identify candidates who appear to meet the minimum qualifications and experience desired by
the City. A questionnaire will be submitted to these candidates seeking additional information about the
applicant's background and accomplishments in several specific areas of importance to the City of Sanger as
described in the profile developed in Task One.
Once the questionnaires have been completed and returned to CHC, it is anticipated that the Consultant will meet
with the City Council to discuss the pool of candidates for the position. The objective of this discussion will be
to identify a group of six to ten candidates for the Consultant to invite to participate in a video interview and a
telephone interview with the Consultant. Chris Hartung Consulting, LLC is proud to be able to make available
video interviewing through Interviewstream. (See information on page 3.) The video interviews will be
designed to provide the Consultant and the Client with additional information about these applicants’
experiences and accomplishments as well as provide an opportunity to see and hear their responses to the
questions. The City Council will be provided with a link to the Interviewstream website which will provide
access to the video interviews at the convenience of the reviewer.
The Consultant telephone interviews are intended to provide the Consultant with additional information about
the candidates to allow the development of a recommendation to the City Council for a group of four to six
candidates to be designated as finalists who will be scheduled for interviews with the City Council in Sanger.
During this Task, the Consultant will conduct an Internet search for information published about any of the
potential finalists.
As a final step in this Task, the Consultant will meet with the City Council to discuss the results of the initial
screening of the candidates and the video interviews. The objectives of this meeting will be to identify the
finalists to be interviewed by the City Council and to develop a schedule for the final interview process. With
concurrence of the City, the Consultant will move forward to Task Four, Gathering of Reference Information.
Page 89
Page 3
Chris Hartung Consulting - InterviewStream Partnership
Client Situation
The City of Sanger recognizes the importance of recruiting high-caliber professionals who
are committed to quality work and ethical values. The Chris Hartung
Consulting/InterviewStream proposed solutions will help you in your recruitment efforts
while providing significant cost savings.
Overview
InterviewStream, Inc. is the original provider of pre-recorded and live video interviewing
solutions. The firm’s product suite of proprietary online technology provides video interview
solutions to hundreds of businesses, colleges and universities, executive search firms, staffing
firms, and the world's leading global career transition firm.
InterviewStream offers a range of 100% web-based solutions that can help your organization
be more efficient in saving time and resources while quickly realizing a return on investment.
Organizations can realize significant value in using pre-recorded, live and the internal
mobility video interviewing platform. Use of these tools can assist organizations currently
exploring opportunities to increase efficiencies and effectiveness within their hiring and
related recruiting functions.
Partner with the Best
InterviewStream offers unmatched flexibility with pre-recorded and live video interviewing
suite of tools and a proven track record with over 5,000,000 accessible users in 120 countries
and eight (8) languages. An adaptable mobile app strategy truly affords InterviewStream
clients with flexibility to react quickly and interview select candidates anytime, anywhere.
The bottom line? There is no competing provider that can match the flexibility, simplicity,
and level of scalability that our system can offer. InterviewStream is the only provider to
cover the entire interview cycle – from practice to employment.
Interview Anytime, Anywhere
No matter where your applicants are in the world or what browser or operating system you or
they use - InterviewStream's expansive product suite will work for you! Our systems function
independently or with other applicant tracking, recruiting, and career management systems.
Above all, it's 100% web-based and can be accessed from any internet-connected computer
and tablet.
Page 90
Page 4
TASK FOUR: GATHERING OF REFERENCE INFORMATION
Upon completion of Task Three, the Consultant will obtain a release from this group of finalists, allowing him to
contact references and to gather information about his/her background including education verification in
accordance with the federal Fair Credit Reporting Act (FCRA). The candidates will also be given information
about the schedule for interviews in Sanger. The main effort in Task Four will be to contact named and unnamed
references to gather information about what others think about the work experience and accomplishments of the
potential finalists. The Consultant will request at least ten named references from the candidates and will contact
at least seven of them. We will also contact other individuals familiar with the candidates’ work experience but
not named as references as well. Because we consider the reference calls a vital part of the screening process,
Chris Hartung will personally contact these individuals. This task will not be delegated to support personnel.
In addition, if authorized by the City, the Consultant will investigate social media, court records, driver license,
and educational clearinghouses to determine if there are any problems in these areas of a candidate's background
that the City Council should be aware of. If negative information is discovered during this Task, the City Council
will be informed as soon as possible.
TASK FIVE: FINAL INTERVIEW PROCESS AND COMPLETION OF SEARCH
As part of the base fee, the Consultant will be available to assist the City Council as needed in the preparation
and conduct of the final interviews for this position in Sanger. The Consultant will notify finalists about the
schedule and other details of the interview process. Candidate travel expenses are the responsibility of the City.
The Consultant will prepare a binder containing information on the finalists for this position for the City
Councilmembers. This information will be sent to the City several days prior to the interviews. The information
included in the Final Book will include the resumes and other information provided by the candidates, the
questionnaire completed by the finalists, the interview notes from the Consultant's interview with the finalists as
well as the written reference notes. (Reference notes are typically only provided to the hiring authority and those
in the hiring chain, but not to potential peers, subordinates or outside panel members.) The Final Books will also
include a set of suggested interview questions for the City Council. The Consultant will be available to attend the
final interviews, not to participate in the questioning of candidates, but to assist the City Council and facilitate
discussion if desired.
Following completion of the interviews for a position, the Consultant will also be available to assist in
negotiations of a salary and benefit offer and/or employment agreement with the selected candidate.
GUARANTEE
CHC is offering a three-way guarantee to the City of Sanger if selected to conduct the search as outlined in this
work plan. (1) If for some reason, the City is not able to appoint a candidate following the initial group of
interviews for a position, the Consultant will work to develop an additional group of finalists for the position for
the City Council to consider. CHC will stay with the process until an appointment is made for the basic fee
outlined in the proposal dated January 27, 2021. (2) CHC also commits to not solicit any selected candidate for
other search assignments during his/her tenure with the City of Sanger. (3) If the candidate selected as a result of
this contract is terminated or resigns within twelve months of appointment, CHC will conduct a new search to
fill the position for no additional fee, but only with the reimbursement of out-of pocket expenses.
Page 91
Page 5
PROPOSED FEE AND EXPENSES
The fee for professional services to conduct the recruitment engagement as described in this proposal is $18,000,
plus reimbursement for out-of-pocket expenses. Reimbursement for out of pocket expenses typically includes
the direct cost for advertising, printing, postage/shipping, consultant mileage and travel expenses, and third-party
background research, but does not include costs for candidate travel which are handled directly by the City. The
fee includes up to six trips to Sanger during the search process including the final interview sessions. If
additional trips or additional services beyond the scope of this proposal are requested by the City, an additional
fee may be requested. The fee for professional services is due and payable according to the following schedule:
$4000 due at completion of Task One, $3000 at completion of Task Two, $2000 at completion of questionnaires
in Task Three, $2000 at completion of Task Three, $3000 at Completion of Task Four, $2000 at submission of
the finalist binders prior to the interviews in Task Five, and $2000 when the search is finalized and the
appointment is made. Expenses will be billed as incurred. Payments should be sent to Chris Hartung
Consulting, LLC, P.O. Box 434, Bedford, Texas 76095. We will be happy to contract for a total cost of fees and
expenses not to exceed $22,000.00 for the scope outlined in this proposal.
Page 92
Page 6
G. CHRIS HARTUNG
Owner/President of Chris Hartung Consulting, LLC
Chris Hartung is the Owner and President of Chris Hartung Consulting, LLC. Chris has over twenty-five years
of public sector consulting experience in the areas of executive search, compensation, classification and other
management consulting projects. He also has 20 years of experience as a manager in city government, including
service as Director of Finance, Assistant City Manager, and City Manager in full-service municipalities with
populations ranging from 15,000 to 160,000. He served for eight (8) years as City Manager of Denton, TX and
for seven (7) years as Assistant City Manager for the City of Garland, Texas. Chris is proud of the fact that both
Garland and Denton developed reputations for being able to recruit and maintain highly qualified professional
staff members.
Chris has conducted management-consulting assignments in a number of areas including compensation planning
and implementation, strategic planning, organizational staffing, total quality management, and executive
recruitment. His executive recruitment assignments have included chief executive officer, city manager, city
attorney, assistant city manager, fire chief, director of parks and recreation, director of public works, and other
key executive positions. He has written and presented training in a number of subject areas including recruitment
and selection of key employees, effective performance evaluation, leadership and management skills, and
customer relations in a public-sector environment. Chris authored an article on local government budgeting in
hard times which was published by the Texas Municipal League in the May 2010 issue of its magazine Texas
Town & City and an article on the job interview which was published in the November 2011 issue of Public
Management, the magazine of the International City/County Management Association. In 2013, he authored an
article on the history of Zero Base Budgeting in Garland, Texas which was published by the Government
Finance Officers Association.
PROFESSIONAL ACCOMPLISHMENTS AND EDUCATION
Chris received his bachelor ’s degree in government from Southern Methodist University in Dallas and his
master’s degree in public administration from the University of North Texas in Denton. He has conducted
lectures and seminars for Texas A&M University, the University of Texas at Austin, the University of Texas at
Arlington, and the University of North Texas. Chris is on the faculties of the Bill Blackwood Law Enforcement
Management Institute of Texas (LEMIT) hosted by Texas Woman’s University and the Certified Public Manager
Program (CPM) sponsored by Texas State University. He has also served as a graduate adjunct in Public
Administration at the University of North Texas.
Page 93
Page 7
CLIENT REFERENCES
Client and Contact Search Engagements
City of Hillsboro, Texas
Andrew Smith, Mayor
(254) 205-0800
City Manager
City of Woodway, Texas
Bob Howard, Mayor
(254) 717-3069
City Manager
City of Del Rio, Texas
Bruno “Ralphy” Lozano, Mayor
(830) 765-6880
City Manager
City of Bastrop, Texas
Connie Schroeder, Mayor
(512) 718-7843
City Manager
Page 94
Page 8
Chris Hartung Partial List Recruitments-City Manager/Administrators
(Proprietary and Confidential)
(* indicates current incumbent resulted from CH recruitment)
Page 95
Page 9
*
Page 96
Page 10
City of Sanger, Texas
Tentative Project Schedule
City Manager
The following tentative schedule for the completion of the City Manager search is based on the estimated start date
in mid-February. The schedule allows for an orderly recruitment conducted during the Spring/Summer holiday
period. While this represents a reasonable time frame for the project, CHC will work with the City Council to
develop a schedule which meets the City’s needs. This schedule would allow for the new City Manager to
commence work in a July/August 2021 timeframe.
Activity Due Date
• Preliminary Interviews with Sanger City Council and other
Stakeholders
Week of February 8, 2021
• Draft of Profile to Sanger February15, 2021
• Consensus on profile February 19, 2021
• Commencement of Recruitment Activities/Materials Published February 22, 2021
• First Review of Resumes by CHC March 22, 2021
• Semi-Final Candidates Questionnaire complete and Discussions
with the City Council
Week of April 5, 2021
• Semi-Final Candidate Video Interviews Completed by CHC April 23, 2021
• Recommendations of Finalists to the City Council Week of April 26, 2021
• Completion of Background Investigation by CHC May 7, 2021
• Candidate Interview Materials to the City May 7, 2021 (Tentative)
• Final Interviews in Sanger Week of May 10, 2021
(Tentative)
• Offer Extended to Finalist
• New City Manager Appointed and Reports to work *
May 14, 2021
July/August 2021??
This schedule considers holidays taking place during the recruitment schedule (e.g., Spring Break, Memorial Day, July
4th, etc.), which potentially could affect various tasks. Discussions with the City Council during this project are
requested to be in private sessions due to confidentiality concerns.
*Date of employment may vary depending upon separation negotiations with Candidate’s current employer and
desires of the City Council.
Page 97
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 14.b.
AGENDA MEETING DATE: February 1, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jeriana Staton Interim City Manager
ITEM/CAPTION:
Disbursements December 2020
Disbursements for the Month of December 2020
AGENDA TYPE: Regular
ACTION REQUESTED: Other:
BACKGROUND:
Attached for City Council review are the disbursements for December 2020.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Disbursements December 2020 1/28/2021 Cover Memo
Page 98
Page 99
Page 100
Page 101
Page 102
Page 103
Page 104
Page 105
Page 106
Page 107
Page 108
Page 109
Page 110
Page 111
Page 112
Page 113
Page 114