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07/06/2009-CC-Minutes-RegularMINUTES: CITY COUNCIL MINUTES July 06, 2009 PRESENT: Mayor Joe Higgs, Councilman Robert Patton, Councilman Thomas Muir, Councilman Russell Martin, Councilman Glenn Ervin, Councilman Andy Garza OTHERS PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager 1.Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Higgs called meeting to order, led the invocation, followed by Councilman Patton leading the Pledge of Allegiance. 2.Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section. None CONSENT AGENDA 3.a) Approve Minutes: June 15, 2009 -- Work Session June 15, 2009 -- City Council b) Disbursements c) Reappoint Existing Board Members with Expiring Terms and Appoint New Board Members and Alternates There was a brief discussion on the board appointments. The City Manager advised there are still additional appointment(s) that need to be made to the following boards: Parks, Historic Preservation and Library. As soon as we get some new applicants who are willing to serve, we will schedule those for appointments. Motion was made by Councilman Ervin to approve the consent agenda. Seconded by Councilman Muir. Motion carried unanimously. 4.Consider any Items Removed from Consent Agenda. 5.Consider and Possible Action on Approving Resolution #R07-06-09 - Approving Execution of the EDC Sales Tax Remittance Agreement and Matters Related Thereto. The City Manager advised that Ted Christensen could not be in attendance at this meeting due to a family emergency, and he has asked that the item #6 be tabled for the next meeting. City Manager indicated that the EDC sales tax remittance agreement is between the City and the 4B board concerning the EDC debt payment portion of the bonds. Motion was made by Councilman Patton to approve Resolution #R07-06-09 approving execution of the EDC sales tax remittance agreement and matters related thereto. Seconded by Councilman Ervin. Motion carried unanimously. 6.Consider and Possible Action Adopting Ordinance #07-09-09 - Ordinance Authorizing the Issuance of City of Sanger, Texas Combination Tax and Revenue Certificates of Obligation, Series 2009. Motion was made by Councilman Muir to table action on Ordinance #07-09-09 for the next meeting. Seconded by Councilman Martin. Motion carried unanimously. 7.Consider and Possible Action on Award of Holt and Berry Street Improvements Contract to Jagoe Public Company. The City Manager advised this contract is to resurface the base on Holt and Berry Street and it is part of the 2006 CIP project. The entire road will be milled and the base will be reconstructed with 6 inch asphalt. There have been a couple of issues with right-of-ways and instead of widening the street they will proceed with the existing right-of-ways. The plan for completion will be this summer so it will not interfere with the school. There was discussion concerning the right-of-ways. The City Manager indicated the City has prescriptive right-of-way on that road. Mayor Higgs advised that if the public travels over a road then it becomes a public road. Discussion continued concerning the bids which were as follows: JRJ Paving LP-1805 Royal Lane- Dallas, Texas $206,733.35 Access Paving -4287 Beltline Rd Suite 237-Addison, Texas $198,160.00 Peachtree Const.-5801 Park Vista Cir.-Keller Texas $180,812.50 Jagoe Public Co.,-P.O. Box 250-Denton, Texas 76201 $162,805.00 Quality Excavation. LTD-5620 Hwy 377-Aubrey, Texas $184,962.50 Advanced Paving-2257 Joe Field Road-Dallas, Texas $171,455.75 City of Sanger/PW Engineers Estimated Cost $181,110.00 Motion was made by Councilman Ervin to award the bid contract for Holt and Berry street improvements to Jagoe Public Company. Seconded by Councilman Garza. Motion carried unanimously. 8.Consider and Possible Action on Approving Dannenbaum Engineering Company - Supplemental Agreement Number 1 Pertaining to City of Sanger, Texas - CIP Phase III and IV Addition and Reduction of Base Contract Scope Items. The City Manager advised that the supplement agreement is to cover the reduction in and additional work pertaining to CIP Phases III and IV. The increase comes from the additional work required to complete off-site drainage and additional paving. This also included the water and sanitary sewer design for the scope of the project. There was a brief discussion concerning the changes in the contract. Councilman Muir made the motion to approve Dannenbaum Engineering Company supplemental agreement #1 pertaining to City of Sanger’s CIP Phase III & IV addition and reduction of base contract scope items as presented. Seconded by Councilman Patton. Motion carried unanimously. 9.Information Items: a) Monthly Library Report b) Letter from Gainesville City Manager Regarding Flood Assistance c) Letter from Upper Trinity Regional Water District d) City of McKinney Annual Small Town Planning Workshop Invitation 10. Adjournment. Mayor Higgs adjourned the meeting.