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07/07/2008-CC-Minutes-RegularMINUTES: CITY COUNCIL MEETING JULY 7, 2008 PRESENT: Councilman Glenn Ervin, Councilman Patton, Councilman Andy Garza, Councilman Mike Walker, Councilman Thomas Muir MEMBERS ABSENT: Mayor Joe Higgs OTHERS PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Pro-Tem Ervin called meeting to order, Councilman Muir led the invocation, followed by Councilman Patton leading the Pledge of Allegiance. 2. Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues that are brought up during this section. None CONSENT AGENDA 3. a) Approve Minutes: June 16, 2008 - Work Session June 16, 2008 - City Council b) Disbursements c) Authorize Staff to Act as General Contractor on Remodel of Electric Department Building d) Reappoint Board Members, Municipal Clerk, Municipal Judge, Alternate Judge and Prosecuting Attorney e) Appoint Beverly Howard to the 4B Board. Brief discussion concerning item ( c) followed. Staff has been in negotiations with an architect on the estimated cost for this project. The City Manager estimated the cost of the project would be $250,000 to $300,000. The work to be done is mostly cosmetic, and there will not be much engineering required. City Manager advised to keep the cost down on the project; he was requesting that Council authorize staff to be the general contractor for this project. The City does not use city employees to do this work; subcontractors are hired. It does take time away from Rob Woods, City Engineer and Dewayne Douhitt, the Building Inspector; however, the City Manager advised the building inspections have slowed down. The City tries to use local contractors as much as possible. The old metal section will be gutted, and that area will be used for storage of city vehicles. Discussion continued regarding the plans for renovation for the building. City Manager indicated that item (d) is the annual reappointment of all the members and also the appointment of Beverly Howard to replace Glenn Ervin on the 4B Board. This will leave one opening for the Library Board and one opening for an alternate on the Board of Adjustments. Brief discussion and clarification concerning certain items in the disbursement report. Motion made by Councilman Walker to accept consent agenda as is. Seconded by Councilman Muir. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. None 5. Consider and Possible Action on a Preliminary Plat for the Forrest Addition, Lot 4 and 5 being 17.039 Acres Located in the Reuben Bebee Survey, Abstract 29, Located in the City of Sanger’s Extra Territorial Jurisdiction. City Manager advised this is a Preliminary Plat for the entire property, and the next item on the agenda is the final plat on a portion of this property. Discussion concerning the elevations for the flood plain. There were corrections noted to the plat. City Manager advised the Planning & Zoning Commission approved this unanimously. Motion made by Councilman Patton to approve the Preliminary Plat for the Forrest Addition, Lot 4 and 5 being 17.039 acres, located in the Reuben Bebee Survey, Abstract 29, located in the City of Sanger’s ETJ. Seconded by Councilman Garza. Motion carried unanimously. 6. Consider and Possible Action on a Final Plat for the Forrest Addition, Lot 4 and 5 being 10.586 Acres Located in the Reuben Bebee Survey, Abstract 29, Located in the City of Sanger’s Extra Territorial Jurisdiction. Motion made by Councilman Muir to approve the final plat for the Forrest Addition, Lot 4 and 5 10.586 acres located in the Reuben Bebee Survey, Abstract 29, located in the City of Sanger Extra Territorial Jurisdiction. Seconded by Councilman Patton. Motion carried unanimously. 7. Information Items: a) Surplus Items City Manager advised there is a list of surplus vehicles that have been approved for disposal and one vehicle that has been approved for auction due to the cost of repairs and maintenance. Discussed that the Fire Department still had two additional brush units for operations and it will not impact services. A review of the grants received were discussed. The City received a grant for $25,000 that will be used to replace the command vehicle. b) Summary of New City Hall Expenses Discussion concerning the overall expenses for the City Hall project. City Manager indicated the Council did not approve a certain amount for expenses. He advised that the cost to complete the project is estimated around $150,000.00 to $165,000.00. 8. Adjournment. Mayor Pro Tem declared meeting adjourned.