04/05/2021-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 5, 2021
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
2.CITIZEN INPUT:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues
brought up during this section.)
3.CONSENT AGENDA:
a.Approval of Minutes
1.Approval of Minutes from 03/15/2021
4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5.Hall & Sears Addition Minor Plat
Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Hall & Sears Addition,
Being 0.880 Acres, in the City of Sanger, and Generally Located on the East Side of Jones St and
Approximately 526 Feet South of the intersection of E Willow and Jones St.
6.FM 455 Utility Relocation Dannenbaum PSA Addendum 2
Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum
2 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455
Water and Wastewater Utilities Relocations.
7.FM 455 Utility Relocation Dannenbaum PSA Addendum 3
Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum
3 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455
Water and Wastewater Utilities Relocations.
8.Approval of the Appointment of City Secretary
9.EXECUTIVE SESSION:
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
a.Consultation with Attorney – Pursuant to Texas Government Code Section 551.071, Potential
Litigation; Consult with the City Attorney regarding the legal status, legal analysis and legal
Page 1
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, APRIL 5, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes from 03/15/20214.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Hall & Sears Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Hall & Sears Addition,Being 0.880 Acres, in the City of Sanger, and Generally Located on the East Side of Jones St andApproximately 526 Feet South of the intersection of E Willow and Jones St. 6.FM 455 Utility Relocation Dannenbaum PSA Addendum 2Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum2 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455Water and Wastewater Utilities Relocations. 7.FM 455 Utility Relocation Dannenbaum PSA Addendum 3Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum3 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455Water and Wastewater Utilities Relocations. 8.Approval of the Appointment of City Secretary9.EXECUTIVE SESSION:Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a ClosedExecutive Session in Accordance with the Texas Government Code:
a.Consultation with Attorney – Pursuant to Texas Government Code Section 551.071, Potential
Litigation; Consult with the City Attorney regarding the legal status, legal analysis and legal
strategy of potential claims against the Electric Reliability Council of Texas (ERCOT) where
discussion of these legal matters in an open meeting would conflict with the duty of the City
Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas.
b.Consultation with Attorney – Pursuant to Texas Government Code 551.072, Deliberations
Regarding Real Property; Consult with the City Attorney to deliberate the purchase,
exchange, lease or value of real property where discussion of these legal matters in an open
meeting would conflict with the duty of the City Attorney under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas.
10.RECONVENE: OPEN MEETING:
Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result Of
The Executive Closed Session.
11.INFORMATION ITEMS:
a.Interim City Manager Updates
b.Capital Projects Report March 30, 2021
c.Monthly Financial Report January 31, 2021
d.Monthly Financial Report February 28, 2021
e.Racial Profiling Report
Attached is a copy of information from January 1, 2020 through December 31, 2020 regarding
racial profiling information set in place by policy. There have been no complaints filed with this
department regarding a racial profiling incident.
12.FUTURE AGENDA ITEMS:
(The purpose of this item is to allow the Mayor and members of Council to bring forward items they
wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or the recitation of existing policy may
be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council
or at the call of the Mayor).
13.ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
Page 2
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, APRIL 5, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes from 03/15/20214.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Hall & Sears Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Hall & Sears Addition,Being 0.880 Acres, in the City of Sanger, and Generally Located on the East Side of Jones St andApproximately 526 Feet South of the intersection of E Willow and Jones St. 6.FM 455 Utility Relocation Dannenbaum PSA Addendum 2Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum2 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455Water and Wastewater Utilities Relocations. 7.FM 455 Utility Relocation Dannenbaum PSA Addendum 3Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum3 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455Water and Wastewater Utilities Relocations. 8.Approval of the Appointment of City Secretary9.EXECUTIVE SESSION:Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a ClosedExecutive Session in Accordance with the Texas Government Code:a.Consultation with Attorney – Pursuant to Texas Government Code Section 551.071, PotentialLitigation; Consult with the City Attorney regarding the legal status, legal analysis and legalstrategy of potential claims against the Electric Reliability Council of Texas (ERCOT) wherediscussion of these legal matters in an open meeting would conflict with the duty of the CityAttorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas.b.Consultation with Attorney – Pursuant to Texas Government Code 551.072, DeliberationsRegarding Real Property; Consult with the City Attorney to deliberate the purchase,exchange, lease or value of real property where discussion of these legal matters in an openmeeting would conflict with the duty of the City Attorney under the Texas Disciplinary Rules ofProfessional Conduct of the State Bar of Texas.10.RECONVENE: OPEN MEETING:Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result OfThe Executive Closed Session.11.INFORMATION ITEMS:a.Interim City Manager Updatesb.Capital Projects Report March 30, 2021c.Monthly Financial Report January 31, 2021d.Monthly Financial Report February 28, 2021e.Racial Profiling ReportAttached is a copy of information from January 1, 2020 through December 31, 2020 regardingracial profiling information set in place by policy. There have been no complaints filed with thisdepartment regarding a racial profiling incident.12.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of Council to bring forward items theywish to discuss at a future meeting, A Council Member may inquire about a subject for which noticehas not been given. A statement of specific factual information or the recitation of existing policy maybe given. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Councilor at the call of the Mayor).13.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on theCity Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a placeconvenient and readily accessible to the general public at all times. Said notice was posted on thefollowing date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
April 2, 2021 9:30 a.m.
Jeriana Staton, Deputy City
Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
Page 3
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.1.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Stefani Dodson
ITEM/CAPTION:
Approval of Minutes from 03/15/2021
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Minutes from 03/15/2021 3/30/2021 Cover Memo
Page 4
MINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 15, 2021
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; Councilmember
Marissa Barrett, Councilmember Allen Chick
COUNCIL MEMBERS ABSENT:
Councilmember Dennis Dillon
STAFF MEMBERS PRESENT:
Interim City Manager Jeriana Staton, Stefani Dodson, City Attorney Hugh Coleman, Development
Services Director Ramie Hammonds, Economic Development Director Shani Bradshaw, Interim
Police Chief Jonathan Perkins, Social Media Laura Klenke
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
There being a quorum, Mayor Thomas Muir called the March15th, 2021, City Council meeting
to order at 7:02 p.m..The invocation was given by Mayor Thomas Muir. The Pledge of
Allegiance was led by Councilmember Clark.
2.CITIZEN INPUT:
There were no citizens who came forward wishing to speak.
3.CONSENT AGENDA:
Mayor Pro Tem Bilyeu made a motion to accept the consent agenda as presented.
Motion was seconded by Councilmember Barrett. Motion passes unanimously with a 40 Vote
a.Approval of Minutes
1.Minutes from March 1, 2021
b.Interlocal Cooperation Agreement Denton County
Approve Interlocal Cooperation Agreement With Denton County For
Governance Communications And Dispatch Services System For The City of Sanger Fire and
Police Departments A nd Authorize The Fire Chief and Interim Police Chief to Execute
Page 1Page 5
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, MARCH 15, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu; Councilmember David Clark; CouncilmemberMarissa Barrett, Councilmember Allen ChickCOUNCIL MEMBERS ABSENT:Councilmember Dennis Dillon STAFF MEMBERS PRESENT:Interim City Manager Jeriana Staton, Stefani Dodson, City Attorney Hugh Coleman, DevelopmentServices Director Ramie Hammonds, Economic Development Director Shani Bradshaw, InterimPolice Chief Jonathan Perkins, Social Media Laura Klenke1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the March15th, 2021, City Council meetingto order at 7:02 p.m..The invocation was given by Mayor Thomas Muir. The Pledge ofAllegiance was led by Councilmember Clark. 2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:Mayor Pro Tem Bilyeu made a motion to accept the consent agenda as presented.Motion was seconded by Councilmember Barrett. Motion passes unanimously with a 40 Votea.Approval of Minutes1.Minutes from March 1, 2021b.Interlocal Cooperation Agreement Denton CountyApprove Interlocal Cooperation Agreement With Denton County For
Governance Communications And Dispatch Services System For The City of Sanger Fire and
Police Departments A nd Authorize The Fire Chief and Interim Police Chief to Execute
Agreement.
4.Consider Any Items Removed from Consent Agenda.
There were no items removed from the agenda.
REGULAR AGENDA
5.Branding and Logo Update
Presentation and Discussion on City of Sanger New Branding and Logo
Director of Development Services Ramie Hammonds gives an update on the new branding. She
explains to Council that they have a board that has been going through all of this and has chosen the
last three. She also reads the new tag story of Sanger that goes with the new tag line. "When you're
here you're home"
After a brief discussion by the board they chose the logo they liked the best.
6.LCRA System Study Overview
Presentation and Discussion on LCRA System Study Results.
Interim City Manager Staton has requested this item be moved to a later date.
7.INFORMATION ITEMS:
a.All American Dogs Report February 2021
All American Dogs Report February 2021
Interim City Manager Staton goes over the monthly report for Animal Control. She also explains
that Interim Police Chief Perkins can go over some of the prices for after hour animal calls. Police
Chief Perkins explains that the charge for after hour animal calls would be $195.00 per call. He
explains that there isnt that many calls that actually require someone to pick up a stray dog.
There is a brief discussion with the board.
b.ATMOS Energy Rider GCR Rate Filing Docket No. 10170
Atmos Energy Corporation, MidTex Division's Statement of Rider GCR Applicable For The
March 2021 Billing Periods.
Interim City Manager Staton gives a brief update.
8.FUTURE AGENDA ITEMS:
No future items discussed.
9.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the Council Meeting at
7:28 p.m..
Page 2Page 6
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 5.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Ramie Hammonds, Development Service Director
ITEM/CAPTION:
Hall & Sears Addition Minor Plat
Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Hall & Sears Addition, Being 0.880 Acres,
in the City of Sanger, and Generally Located on the East Side of Jones St and Approximately 526 Feet South of the
intersection of E Willow and Jones St.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
The applicant is proposing to create 3 lots of .258 acres, .258 acres, and .257 acres from 2 unplatted tracts. All the
lots will have access from Jones St. All lots will have approximately 62 feet of frontage on the public ROW. The
property is located in the City of Sanger and is zoned SF10. The property does not meet City of Sanger Subdivision
Regulations. Applicant is requesting a variance from the following regulation in the Subdivision Ordinance:
1. Section 10.105.4.C – Lots should be rectangular where practicable. Sharp angles between lot lines
should be avoided. The ratio of depth to width should not ordinarily exceed two and onehalf to one (2.5:1).
2. Section 10.106(b)(2)(C)(i) to allow existing Jones St pavement width and material to remain.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
The Planning & Zoning Commission recommended APPROVAL with the condition all staff comments were satisfied
prior to City Council approval.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
Page 7
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: April 5, 2021TO: Jeriana Staton, Interim City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Hall & Sears Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Hall & Sears Addition, Being 0.880 Acres,in the City of Sanger, and Generally Located on the East Side of Jones St and Approximately 526 Feet South of theintersection of E Willow and Jones St. AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to create 3 lots of .258 acres, .258 acres, and .257 acres from 2 unplatted tracts. All thelots will have access from Jones St. All lots will have approximately 62 feet of frontage on the public ROW. Theproperty is located in the City of Sanger and is zoned SF10. The property does not meet City of Sanger SubdivisionRegulations. Applicant is requesting a variance from the following regulation in the Subdivision Ordinance:1. Section 10.105.4.C – Lots should be rectangular where practicable. Sharp angles between lot linesshould be avoided. The ratio of depth to width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.106(b)(2)(C)(i) to allow existing Jones St pavement width and material to remain.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Planning & Zoning Commission recommended APPROVAL with the condition all staff comments were satisfiedprior to City Council approval.FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/A
STAFF RECOMMENDATION/ACTION DESIRED:
APPROVAL
ATTACHMENTS:
Description Upload Date Type
Staff Report 3/31/2021 Cover Memo
Location Map 3/29/2021 Cover Memo
Application 3/29/2021 Cover Memo
Letter of Intent 3/29/2021 Cover Memo
Minor Plat 3/31/2021 Cover Memo
Page 8
CITY COUNCIL
STAFF REPORT
Meeting Date: April 5, 2021
Case #: 21SANZON-0003
Case Coordinator: Ramie Hammonds, Development Service Director
Request: Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block
A of Hall & Sears Addition, Being 0.880 Acres, in the City of Sanger,
and Generally Located on the East Side of Jones St and
Approximately 526 Feet South of the intersection of E Willow and
Jones St.
Applicant: Drew Hall, Hall Real Estate and Ian Sears, Fig Tree Homes
_________________________________________________________________________
Case Overview
The applicant is proposing to create 3 lots of .258 acres, .258 acres, and .257 acres from 2
unplatted tracts. All the lots will have access from Jones St. All lots will have approximately
62 feet of frontage on the public ROW. The property is located in the City of Sanger and is
zoned SF-10. The property does not meet City of Sanger Subdivision Regulations. Applicant
is requesting a variance from the following regulation in the Subdivision Ordinance:
1. Section 10.105.4.C – Lots should be rectangular where practicable. Sharp angles
between lot lines should be avoided. The ratio of depth to width should not ordinarily
exceed two and one-half to one (2.5:1).
2. Section 10.106(b)(2)(C)(i) to allow existing Jones St pavement width and material
to remain.
Staff Recommendation
Staff recommends APPROVAL.
Planning & Zoning Commission
The Planning & Zoning Commission recommended APPROVAL.
Attachments
• Location Map
• Application
• Letter of Intent
• Minor Plat
Page 9
S
J
O
N
E
S
S
T
Hall &Sears Addn
Source: Esri, DigitalG lobe, G eoE ye, E arthstar G eographics, CNES/AirbusDS, USDA, U SGS, AEX, Getm apping, Aerogrid, IG N, IG P, sw isstopo, andthe GIS User C omm unity
/Location Ex hibit: Hall & SearsAdditionProject: 21SANZ ON -0003
0 100 20050 Feet
DISC LA IME R :This map w as generat ed by G IS data prov idedby t he S anger G IS Depart ment. The City of Sanger does not guarantee t he correc tnes s oraccuracy of any feat ures on this m ap. T hese m approducts are f or illustration purpos es only andare not suitable for s ite-spec ific dec ision m aking.GIS dat a is subject t o c onstant c hanges , andmay not be com plete, acc urate or current.Date: 2/21/2021 4:47:08 P MDoc Name: Loc ationExhibit_H allSears AddnCityLimitsExhibits
Page 10
Page 11
Page 12
Page 13
Page 14
Page 15
Page 16
H . T
I
E
R
W
E
S
T
E
R
S
U
R
V
E
Y
ABSTRA
C
T
N
O
.
1
2
4
1
D E N
T
O
N
C
O
U
N
T
Y
,
T
E
X
A
S
LOT 1
LOT 2
LOT 3
J
O
N
E
S
S
T
R
E
E
T
CIRS
PKF
CITY O
F
S
A
N
G
E
R
VOL. 5
5
3
,
P
G
.
5
5
2
D.R.D.
C
.
T
.
CITY O
F
S
A
N
G
E
R
VOL. 1
8
6
,
P
G
.
4
1
9
D.R.D.
C
.
T
.
CALLE
D
3
.
2
8
3
A
C
R
E
S
CITY O
F
S
A
N
G
E
R
VOL. 5
6
7
,
P
G
.
3
4
4
D.R.D.
C
.
T
.
JOE S.
G
A
M
B
I
L
L
VOL. 1
9
9
,
P
G
.
2
5
5
D.R.D.
C
.
T
.
JOE FA
L
L
S
&
PATTY
F
A
L
L
S
DOC.NO
.
2
0
0
4
-
1
5
5
1
3
7
O.P.R.
D
.
C
.
T
.
ZONING DESIGNATION
SF-10
NON-
S
H
A
D
E
D
ZONE
"
X
"
NON-S
H
A
D
E
D
ZONE
"
X
"
MRS. B
E
S
S
I
E
B
L
A
C
K
VOL. 2
1
6
,
P
G
.
6
4
0
D.R.D.
C
.
T
.
CIRS
CIRS
PKS
CIRS
0.258 ACRES
0.257 ACRES
0.258 ACRES
0
.
1
0
7
O
F
A
N
A
C
R
E
R
I
G
H
T
-
O
F
-
W
A
Y
D
E
D
I
C
A
T
I
O
N
S 89°16'37" E 202.83'
S
0
3
°
4
0
'
3
5
"
E
1
9
4
.
0
5
'
N 87°07'56" W 202.24'
N
0
4
°
0
4
'
4
1
"
W
1
8
6
.
5
6
'
25.09'
25.18'
6
2
.
5
0
'
6
2
.
5
1
'
6
2
.
5
0
'
177.74'
6
4
.
6
8
'
6
4
.
6
9
'
6
4
.
6
8
'
177.06'
6
(
6
(
1
:
JOYCE
K
.
M
U
R
P
H
Y
E
T
A
L
DESCRI
B
E
D
I
N
VOL. 2
4
1
3
,
P
G
.
1
7
0
R.P.R.
D
.
C
.
T
.
LOT 2
SHELTO
N
A
D
D
I
T
I
O
N
DOC. N
O
.
2
0
1
2
-
1
3
1
P.R.D.
C
.
T
.
LOT 2
SHELTO
N
A
D
D
I
T
I
O
N
DOC. N
O
.
2
0
1
2
-
1
3
1
P.R.D.
C
.
T
.
B L
O
C
K
A
TRACT ONE
0.226 OF AN ACRE
FIG TREE HOLES, LLC
& TEXAS HALL REAL ESTATE, LLC
(D/B/A HALL REAL ESTATE)
DOC. NO. 2005-7779
O.P.R.D.C.T.
TRACT TWO
0.666 OF AN ACRE
FIG TREE HOLES, LLC
& TEXAS HALL REAL ESTATE, LLC
(D/B/A HALL REAL ESTATE)
DOC. NO. 2005-7779
O.P.R.D.C.T.
KAMY R
E
A
L
P
R
O
P
E
R
T
Y
T
R
U
S
T
DOC. N
O
.
2
0
1
4
-
4
4
8
3
4
O.P.R.
D
.
C
.
T
.
0.17 O
F
A
N
A
C
R
E
EDGAR
R
I
D
G
E
,
S
R
.
NO DEE
D
I
N
F
O
P.O.B.
0.018 OF AN ACRE
PORTION OF TRACT ONE
WILL BE CONVEYED
TO JOE S. GAMBILL
1/2"IRF
JOB NO.
21021-3
DATE:
02/05/2021
DRAWN BY:
R.S.C.
SCALE:
1" = 20'
PAGE:
1 OF 1
111 N. DIXON ST.
GAINESVILLE, TX 76240
PH. 940-665-9105
TBPLS FIRM NO. 10048000
MINOR PLAT
LOTS 1, 2 & 3, BLOCK A
0.880 OF AN ACRE
HALL & SEARS ADDITION
DENTON COUNTY
ZONING DESIGNATION - SF-10
LOT 1 - 0.258 OF AN ACRE
LOT 2 - 0.258 OF AN ACRE
LOT 3 - 0.257 OF AN ACRE
RIGHT-OF-WAY DEDICATION
0.107 OF AN ACRE
IN THE H. TIERWESTER SURVEY,
ABSTRACT NO. 1241
CITY OF SANGER
DENTON COUNTY, TEXAS
SURVEYORS CERTIFICATE
STATE OF TEXAS §
COUNTY OF DENTON §
I HEREBY CERTIFY THAT THIS PLAT IS TRUE AND CORRECT AND WAS PREPARED FROM AN ACTUAL
SURVEY ON THE GROUND UNDER MY SUPERVISION.
_____________________________________________________
J.E.THOMPSON II R.P.L.S.
TEXAS REGISTRATION NO. 4857
STATE OF TEXAS §
COUNTY OF DENTON §
BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY PERSONALLY
APPEARED J.E. THOMPSON II, KNOWN TO ME TO BE THE PERSON, WHOSE NAME IS SUBSCRIBED TO THE
FORGOING INSTRUMENT AND ACKNOWLEDGE TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSE
AND CONSIDERATION THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED.
GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________ 2021.
____________________________________
NOTARY PUBLIC IN THE STATE OF TEXAS.
MY COMMISSION EXPIRES _______________________.
GENERAL NOTES
1.) FLOOD STATEMENT: I HAVE EXAMINED THE F.E.M.A. FLOOD INSURANCE RATE MAP
FOR THE CITY OF SANGER, DENTON COUNTY, TEXAS, COMMUNITY NUMBER 480786,
EFFECTIVE DATE 4-18-11 AND THAT MAP INDICATES THAT THIS PROPERTY IS WITHIN
"NON-SHADED ZONE X" DEFINED AS "AREAS DETERMINED TO BE OUTSIDE 0.2%
ANNUAL CHANCE FLOODPLAIN" AS SHOWN IN PANEL 0210 G OF SAID MAP. THIS
FLOOD STATEMENT DOES NOT IMPLY THAT THE PROPERTY AND/OR STRUCTURES
THEREON WILL BE FREE FROM FLOODING OR FLOOD DAMAGE, ON RARE
OCCASIONS, GREATER FLOODS CAN AND WILL OCCUR AND FLOOD HEIGHTS MAY BE
INCREASED BY MAN-MADE OR NATURAL CAUSES. THIS FLOOD STATEMENT SHALL
NOT CREATE LIABILITY ON THE PART OF THE SURVEYOR.
2.) BEARING BASIS DERIVED FROM GPS OBSERVATIONS MADE ON THE GROUND. TEXAS
NORTH CENTRAL ZONE 4202 NAD 83 (GRID).
3.) THIS PROPERTY IS WITHIN THE CITY LIMITS OF SANGER.
4.) WATER SERVICE TO BE SUPPLIED BY CITY OF SANGER - 940.458.7930 - 502 ELM ST.
P.O. BOX 1729, SANGER, TX 76266.
5.) ELECTRIC SERVICE TO BE PROVIDED BY CITY OF SANGER - 940.458.2064 - 202
RAILROAD AVE. P.O. BOX 1729, SANGER, TX 76266.
6.) SANITARY SEWER SERVICE TO BE PROVIDED BY THE CITY OF SANGER - 940.458.2571
- P.O. BOX 1729, SANGER, TX 76266.
7.) THIS PROPERTY IS NOT LOCATED IN THE LAKE RAY ROBERTS PLANNING AND ZONING
JURISDICTION.
8.) ALL SURFACE DRAINAGE EASEMENTS SHALL BE KEPT FREE OF FENCES, BUILDINGS,
FOUNDATION, PLANTINGS AND OTHER OBSTRUCTIONS TO THE OPERATIONS AND
MAINTENANCE OF THE DRAINAGE FACILITY.
9.) BLOCKING THE FLOW OF WATER OR CONSTRUCTING IMPROVEMENTS IN SURFACE
DRAINAGE EASEMENTS, AND FILLING OR OBSTRUCTING THE FLOODWAY IS
PROHIBITED.
10.) THE EXISTING CREEKS OR DRAINAGE CHANNELS TRAVERSING ALONG OR ACROSS
THE ADDITION WILL REMAIN AS OPEN CHANNELS AND WILL BE MAINTAINED BY THE
INDIVIDUAL PROPERTY OWNERS OF THE LOT OR LOTS THAT ARE TRAVERSED BY OR
ADJACENT TO THE DRAINAGE COURSES ALONG OR ACROSS THE LOTS.
11.) ELEVATION OF BENCHMARK IS BASED ON N.A.V.D. 88 VERTICAL DATUM.
12.) ALL LOTS COMPLY WITH THE MINIMUM SIZE REQUIREMENTS OF ZONING DISTRICT.
13.) THIS PROPERTY MAY BE SUBJECT TO CHANGES RELATED TO IMPACT FEES AND
THE APPLICANT SHOULD CONTACT THE CITY REGARDING ANY APPLICABLE FEES
DUE.
14.) ALL COMMON AREAS, DRAINAGE EASEMENTS, AND DETENTION FACILITIES WILL BE
OWNED AND MAINTAINED BY THE PROPERTY OWNERS. ANY COMMON AREA WITHIN
THE CITY'S RIGHT-OF-WAY WILL REQUIRE A FACILITIES AGREEMENT, TO BE
REVIEWED AND APPROVED BY THE CITY.
15.) NOTICE - SELLING A PORTION OF THIS ADDITION BY METES AND BOUNDS IS A
VIOLATION OF CITY ORDINANCE AND STATE LAW AND IS SUBJECT TO FINES AND
WITHHOLDING OF UTILITIES AND BUILDING PERMITS.
16.) THIS PLAT DOES NOT ALTER OR REMOVE EXISTING DEED RESTRICTIONS, IF ANY,
ON THIS PROPERTY.
17.) THE PURPOSE OF THIS PLAT IS TO CREATE THREE RESIDENTIAL LOTS.
18.) ALL PUBLIC IMPROVEMENTS AND DEDICATIONS SHALL BE FREE AND CLEAR OF ALL
DEBT, LIENS, AND /OR ENCUMBRANCES .
19.) ALL LOT CORNER SET WITH 1/2 INCH REBAR WITH PLASTIC CAP LABELED RPLS
#4857.
20.) THE STREET IS DEDICATED FOR STREET PURPOSES.
21.) THE EASEMENTS AND PUBLIC USE AREAS, AS SHOWN ARE DEDICATED FOR THE
PUBLIC USE FOREVER FOR THE PURPOSES INDICATED ON THE PLAT.
22.) NO BUILDING, FENCES , TREES, SHRUBS, OR OTHER IMPROVEMENTS OR GROWTH
SHALL BE CONSTRUCTED OR PLACED UPON, OVER OR ACROSS THE EASEMENTS AS
SHOWN, EXCEPT THAT LANDSCAPE IMPROVEMENTS MAY BE PLACED IN LANDSCAPE
EASEMENTS EASEMENTS APPROVED BY THE CITY OF SANGER.
23.) THE CITY OF SANGER IS NOT RESPONSIBLE FOR REPLACING ANY IMPROVEMENTS
IN, UNDER, OR OVER ANY EASEMENTS CAUSED BY MAINTENANCE OR REPAIR.
24.) UTILITY EASEMENTS MAY ALSO BE USED FOR THE MUTUAL USE AND
ACCOMMODATION OF ALL PUBLIC UTILITIES DESIRING TO USE OR USING THE SAME
UNLESS THE EASEMENTS LIMITS THE USE TO PARTICULAR UTILITIES, SAID USE BY
THE PUBLIC UTILITIES BEING SUBORDINATE TO THE PUBLICS AND THE CITY OF
SANGER'S USE THEREOF.
25.) THE CITY OF SANGER AND THE PUBLIC UTILITIES SHALL HAVE THE RIGHT TO
REMOVE AND KEEP REMOVED ALL OR PART OF ANY BUILDING, FENCES, TREES,
SHRUBS, OR OTHER IMPROVEMENTS OR GROWTHS WHICH MAY IN ANY WAS
ENDANGER OR INTERFERE WITH THE CONSTRUCTION, MAINTENANCE, OR
EFFICIENCY OF THEIR RESPECTIVE SYSTEMS IN THE EASEMENTS.
26.) THE CITY OF SANGER AND PUBLIC UTILITIES SHALL AT ALL TIMES HAVE THE FULL
RIGHT OF INGRESS AND EGRESS TO OR FROM THEIR RESPECTIVE EASEMENTS FOR
THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, INSPECTING, PATROLLING,
MAINTAINING READING METERS AND ADDING TO OR REMOVING
ALL OR PARTS OF THEIR RESPECTIVE SYSTEMS WITHOUT THE NECESSITY AT ANY
TIME PROCURING PERMISSION FROM ANYONE.
27.) ALL MODIFICATIONS TO THIS DOCUMENT SHALL BE BY MEANS OF THE PLAT AND
APPROVED BY THE CITY OF SANGER.
28.) THIS PROPERTY MAY BE SUBJECT TO CHARGES RELATED TO IMPACT FEES AND
APPLICANT SHOULD CONTACT THE CITY REGARDING ANY APPLICABLE FEES DUE.
29.) MINIMUM FINISHED FLOOR ELEVATIONS ARE AT LEAST 2 FEET ABOVE 100 YEAR
FLOOD PLANE.
SURVEYOR
J.E. THOMPSON II
ALL AMERICAN SURVEYING
111 N. DIXON ST.
GAINESVILLE, TX 76240
PH. 940-665-9105
APPROVED AND ACCEPTED
______________________________________________
MAYOR, CITY OF SANGER DATE
ATTESTED BY:
_________________________________________________________
DEPUTY CITY SECRETARY, CITY OF SANGER DATE
STATE OF TEXAS §
COUNTY OF DENTON §
0.880 OF AN ACRE
IN THE H. TIERWESTER SURVEY,
ABSTRACT NO. 1241
DENTON COUNTY, TEXAS
FIELD NOTES TO ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE H.
TIERWESTER SURVEY, ABSTRACT NUMBER 1241, DENTON COUNTY, TEXAS BEING ALL OF
TRACT ONE CALLED 0.226 OF AN ACRE OF LAND DESCRIBED IN THE DEED TO FIG TREE
HOMES, LLC., AND TEXAS HALL REAL ESTATE, D/B/A HALL REAL ESTATE AS RECORDED IN
DOCUMENT NUMBER 2005-77779, OF THE OFFICIAL PUBLIC RECORDS OF DENTON
COUNTY, TEXAS AND ALL OF A CALLED 0.666 OF AN ACRE OF LAND DESCRIBED IN THE
DEED TO KEVIN L. HODGES AS RECORDED IN DOCUMENT NUMBER 2020-37867, OF THE
OFFICIAL PUBLIC RECORDS OF DENTON COUNTY, TEXAS AND BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A PK NAIL SET FOR CORNER AT THE NORTHWEST CORNER OF HEREIN
DESCRIBED TRACT IN OR NEAR THE CENTER OF AN ASPHALT SURFACE ROADWAY UNDER
APPARENT PUBLIC USE POSTED AS JONES STREET AND IN THE WEST LINE OF SAID 0.226
OF AN ACRE TRACT;
THENCE SOUTH 89 DEGREES 16 MINUTES 37 SECONDS EAST PASSING EN ROUTE A
CAPPED IRON ROD SET FOR CORNER AT A DISTANCE OF 25.09 FEET AND CONTINUING ON
SAID COURSE A TOTAL DISTANCE OF 202.83 FEET TO A CAPPED IRON ROD SET FOR
CORNER AT THE NORTHEAST CORNER OF SAID TRACT ONE AND THE SOUTHEAST
CORNER OF A TRACT OF LAND DESCRIBED IN THE DEED TO JOE S. GAMBILL AS
RECORDED IN VOLUME 199, PAGE 255, DEED RECORDS OF DENTON COUNTY, TEXAS;
THENCE SOUTH 03 DEGREES 40 MINUTES 35 SECONDS EAST WITH A EAST LINE OF SAID
TRACT ONE PART OF THE WAY AND A EAST LINE OF SAID TRACT TWO WITH A WEST LINE
OF A CALLED 3.283 ACRE TRACT OF LAND DESCRIBED IN THE DEED TO THE CITY OF
SANGER AS RECORDED IN VOLUME 567, PAGE 344, DEED RECORDS OF DENTON COUNTY,
TEXAS A DISTANCE OF 194.05 FEET TO A CAPPED IRON ROD SET FOR CORNER AT THE
SOUTHEAST CORNER OF SAID 0.666 ACRE TRACT;
THENCE NORTH 87 DEGREES 07 MINUTES 56 SECONDS WEST WITH A SOUTH LINE OF
SAID TRACT TWO AND A NORTH LINE OF A TRACT OF LAND DESCRIBED IN THE DEED TO
THE CITY OF SANGER AS RECORDED IN VOLUME 553, PAGE 552, DEED RECORDS OF
DENTON COUNTY, TEXAS PART OF THE WAY AND WITH A NORTH LINE OF A TRACT OF
LAND DESCRIBED IN THE DEED TO JOE FALL AND PATTY FALLS AS RECORDED IN
DOCUMENT NUMBER 2004-155137, OF THE OFFICIAL PUBLIC RECORDS OF DENTON
COUNTY, TEXAS A DISTANCE OF 202.24 FEET TO A PK NAIL FOUND FOR CORNER IN SAID
STREET AT THE SOUTHWEST CORNER OF SAID 0.666 OF AN ACRE TRACT;
THENCE NORTH 04 DEGREES 04 MINUTES 41 SECONDS WEST ALONG SAID STREET A
DISTANCE OF 186.56 FEET TO THE POINT OF BEGINNING AND ENCLOSING 0.880 OF AN
ACRE OF LAND, MORE OR LESS.
NOW, THEREFORE , KNOW ALL PERSONS BY THESE PRESENTS:
THAT TEXAS HALL REAL ESTATE D/B/A/ HALL REAL ESTATE AND FIG TREE HOMES, DO
HEREBY ADOPT THIS MINOR PLAT DESIGNATING THE HEREIN ABOVE DESCRIBED
PROPERTY AS HALL & SEARS ADDITION, AN ADDITION TO CITY OF SANGER, TEXAS, AND
DOES HEREBY DEDICATE TO THE PUBLIC USE FOREVER BY FEE SIMPLE TITLE, FREE AND
CLEAR OF ALL LIENS AND ENCUMBRANCES, ALL STREETS, THOROUGHFARES, ALLEYS,
FIRE LANES, DRIVE AISLES, PARKS, AND WATERCOURSES, AND TO THE PUBLIC USE
FOREVER EASEMENTS FOR SIDEWALKS, STORM DRAINAGE FACILITIES, UTILITIES AND
ANY OTHER PROPERTY NECESSARY TO SERVE THE PLAT AND TO IMPLEMENT THE
REQUIREMENTS OF THE SUBDIVISION REGULATIONS AND OTHER CITY CODES AND DO
HEREBY BIND OURSELVES, OUR HEIRS, SUCCESSORS AND ASSIGNS TO WARRANT AND
TO FOREVER DEFEND THE TITLE ON THE LAND SO DEDICATED. FURTHER, THE
UNDERSIGNED COVENANTS AND AGREE THAT HE/SHE SHALL MAINTAIN ALL EASEMENTS
AD FACILITIES IN A STATE OF GOOD REPAIR AND FUNCTIONAL AT ALL TIMES IN
ACCORDANCE WITH CITY CODES AND REGULATIONS. NO BUILDING, FENCES, TREES
SHRUBS, OR OTHER IMPROVEMENTS MAY BE INSTALLED, IF APPROVED BY THE CITY OF
SANGER. THE CITY OF SANGER AND PUBLIC UTILITIES SHALL HAVE THE RIGHT TO
ACCESS AND MAINTAIN ALL RESPECTIVE EASEMENTS WITHOUT THE NECESSITY AT ANY
TIME OF PROCURING PERMISSION FROM ANYONE.
WITNESS MY HAND THIS______________DAY OF______________,2021.
__________________________________________________________________,
REPRESENTATIVE OF (TEXAS HALL REAL ESTATE D/B/A HALL REAL ESTATE)
STATE OF TEXAS §
COUNTY OF DENTON §
BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY
PERSONALLY APPEARED _______________________, KNOWN TO ME TO BE THE PERSON,
WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO
ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN
EXPRESSED AND IN THE CAPACITY THEREIN STATED.
GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF
__________________ 2021.
____________________________________
NOTARY PUBLIC IN THE STATE OF TEXAS.
MY COMMISSION EXPIRES _______________________.
__________________________________________________________________,
REPRESENTATIVE OF (FIG TREE HOMES)
STATE OF TEXAS §
COUNTY OF DENTON §
BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY
PERSONALLY APPEARED ________________________, KNOWN TO ME TO BE THE PERSON,
WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO
ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN
EXPRESSED AND IN THE CAPACITY THEREIN STATED.
GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF
__________________ 2021.
____________________________________
NOTARY PUBLIC IN THE STATE OF TEXAS.
MY COMMISSION EXPIRES _______________________.
APPROVED BY THE PLANNING & ZONING COMMISSION
ON THIS THE __________ DAY OF ____________, 20______
___________________________________________________
CHAIRPERSON, PLANNING & ZONING COMMISSION
___________________________________________________
DEPUTY CITY SECRETARY
LEGEND
= PROPERTY CORNER
= BENCHMARK
= TELEPHONE/UTILITY RISER
= BURIED CABLE MARKER
= TELEPHONE MANHOLE
= POWER/UTILITY POLE
(TR/UR)
(BCM)
(TMH)
(PP/UP)
CM
*
FF
MFCP
WFCP
( )
= CONTROL MONUMENT
= FINISHED FLOOR
= METAL FENCE CORNER POST
= WOOD FENCE CORNER POST
= PLAT/DEED CALLS
= BEARING BASIS
= ASPHALT SURFACE
= LIGHT POLE
= GUY WIRE
= ELECTRIC VAULT
= ELECTRIC TRANSFORMER
= WATER METER
= WATER VALVE
= FIRE HYDRANT
= WATER MANHOLE
= BURIED PIPELINE MARKER
= GAS METER
= GAS VALVE/TEST STATION
= GAS WELL HEAD
= PROPANE TANK
= SEPTIC CLEANOUT
= SEPTIC LID
= SANITARY SEWER MANHOLE
= STORM DRAIN MANHOLE
= SIGN
= FLAGPOLE
= MAILBOX
= ABSTRACT CORNER
(LP)
(GUY)
(VLT)
(TRAN)
(WM)
(WV)
(FH)
(WMH)
(BPM)
(GM)
(GV/TS)
(WH)
(PT)
(C/O)
(SEPT)
(SSMH)
(SDMH)
(SIGN)
(FP)
(MB)
POB
R.O.W.
D.E.
E.E.
U.E.
W.E.
P.U.E.
B.L.
A.E.
F.L.E.
S.W.E.
IRF
CIRF
CIRS
PKF
PKS
S.S.E.
= POINT OF BEGINNING
= RIGHT-OF-WAY
= DRAINAGE EASEMENT
= ELECTRIC EASEMENT
= UTILITY EASEMENT
= WATER EASEMENT
= PUBLIC UTILITY EASEMENT
= BUILDING/SETBACK LINE
= ACCESS EASEMENT
= FIRELANE EASEMENT
= SIDEWALK EASEMENT
= IRON ROD FOUND
= CAPPED IRON ROD FOUND
= CAPPED IRON ROD SET
= PK NAIL FOUND
= PK NAIL SET
= SANITARY SEWER EASEMENT
= CONCRETE SURFACE
= GRAVEL SURFACE
N
0'20'40'
DRAWING SCALE
1 INCH = 20 FEET
VICINITY MAP
(NOT TO SCALE)
SITE
N
CITY OF SANGER
DENTON COUNTY,TEXAS
J
O
N
E
S
S
T
R
E
E
T
C
R
E
E
K
CREE
K
MCREYNOLDS RD.
RA
I
L
R
O
A
D
A
V
E
.
DOVE RIDGE
CHAPARRAL RD.
LA PALOMA RD.
BO
L
I
V
A
R
S
T
.
IN
D
I
A
N
L
A
N
E
LA
K
E
R
I
D
G
E
D
R
I
V
E
CE
M
E
T
E
R
Y
P
L
E
A
S
A
N
T
V
A
L
L
E
Y
I-35
WOOD ST.
5TH
S
T
R
E
E
T
FR
E
E
S
E
D
R
.
N
1
S
T
S
T
.
S
1
S
T
S
T
.
2
N
D
S
T
.
3
R
D
S
T
.
4
T
H
S
T
.
EASEMENT LINES =
DEED/LOT LINES =
FENCE LINES =
ADJOINER LINES =
XX
WATER LINE =
SEWER LINE =
GAS LINE =
OVERHEAD UTILITY =
ASPHALT ROAD =
OHU
ELECTRIC LINE =
COMMUNICATIONS LINE =UC UC
LINETYPE LEGEND
PROPERTY LINE =
GRAVEL ROAD =
GAS GAS
OWNERS
TEXAS HALL REAL ESTATE
D/B/A HALL REAL ESTATE
11100 INDIAN TRAIL
SANGER, TX 76266
PH. 940-284-4302
FIG TREE HOMES
8318 SAM BASS ROAD
SANGER TX 76266
PH. 940-453-6077
REVISED DATE: 03-09-2021 ADDRESSED CITY COMMENTS
REVISED DATE: 03-19-2021 REVISED DRAINAGE EASEMENT
Page 17
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Tracy LaPiene, City Engineer
ITEM/CAPTION:
FM 455 Utility Relocation Dannenbaum PSA Addendum 2
Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum 2 to the
Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and Wastewater
Utilities Relocations.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
On 12/03/2018, the City had executed a contract with Dannenbaum Engineering Company, Dallas, LLC for
Engineering services associated with FM 455 Water and Wastewater Utility Relocations necessary due to the TXDOT
FM 455 project. On May 4, 2020 the City Council had approved Addendum No. 1 to Agreement related to additional
water and sewer pipeline replacement and extensions.
The City and Engineer now desire to amend the original Agreement to support additional Professional Services to:
• Provide design of utility conflicts resolutions to existing water lines along the south bound frontage road lanes of IH
35, south of FM 455. This added work effort was not in the Original Agreement and nor included in the scope of work
in the Addendum 1 contract. This added work was only recently discovered (Nov. 2020) due to the proposed TxDOT
Improvements of IH 35 that is under design by Stantec Engineering.
• Transfer any unused budgeted funds ($9,500) for Special Services (Subs) to Phase 5 Final Approval of P&S.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
The City Attorney has reviewed and approved the suggested changes.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Increase of $9,500.00
FUNDS:
Page 18
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: April 5, 2021TO: Jeriana Staton, Interim City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:FM 455 Utility Relocation Dannenbaum PSA Addendum 2Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum 2 to theEngineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and WastewaterUtilities Relocations. AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:On 12/03/2018, the City had executed a contract with Dannenbaum Engineering Company, Dallas, LLC forEngineering services associated with FM 455 Water and Wastewater Utility Relocations necessary due to the TXDOTFM 455 project. On May 4, 2020 the City Council had approved Addendum No. 1 to Agreement related to additionalwater and sewer pipeline replacement and extensions.The City and Engineer now desire to amend the original Agreement to support additional Professional Services to:• Provide design of utility conflicts resolutions to existing water lines along the south bound frontage road lanes of IH35, south of FM 455. This added work effort was not in the Original Agreement and nor included in the scope of workin the Addendum 1 contract. This added work was only recently discovered (Nov. 2020) due to the proposed TxDOTImprovements of IH 35 that is under design by Stantec Engineering. • Transfer any unused budgeted funds ($9,500) for Special Services (Subs) to Phase 5 Final Approval of P&S. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The City Attorney has reviewed and approved the suggested changes. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:Increase of $9,500.00
FUNDS:
This project shall be funded through the Enterprise Fund.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
FM 455 Utility Relocation Dannenbaum Addendum 2 3/31/2021 Cover Memo
Page 19
City of Sanger, Project 5143-01
DEC # 514301
ADDENDUM No. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
(City of Sanger, DEC Project # 514301)
This Addendum to the AGREEMENT FOR ENGINEERING SERVICES (the
“Agreement”) is for additional Professional Engineering Services for Additional
Professional Services (the “Addendum”) is by and between the City of Sanger (the
“Owner”) and Dannenbaum Engineering Company, Dallas LLC (“Engineer”), to be
effective the ____th day of _______ 2021.
WHEREAS, the Owner and Engineer originally entered into an Agreement for
Professional Engineering Services, dated December 3, 2018 (the “Agreement”) to
perform certain professional design services required; and
WHEREAS, the Owner and Engineer now desire to amend the original
Agreement to support additional Professional Services to:
Provide design of utility conflicts resolutions to existing water lines along the
south bound frontage road lanes of IH 35, south of FM 455. This added work
effort was not in the Original Agreement and nor included in the scope of work in
the Addendum 1 contract. This added work was only recently discovered (Nov.
2020) due to the proposed TxDOT Improvements of IH 35 that is under design
by Stantec Engineering.
Transfer any unused budgeted funds ($9,500) for Special Services (Subs) to Phase
5 Final Approval of P&S.
NOW, THEREFORE, the Owner and Engineer, in consideration of the mutual
covenants and agreements herein contained, do mutually agree as follows:
1. Scope of Work –
a. Scope of Services for additional design services due to Stantec IH 35
Improvement shall be made a part of the Agreement for all purposes.
This cost for this added effort is not to exceed $9,500.00 and will
utilize unused budgeted funds from Special Services and reallocate
$9500.00 from SUE (The Rios Group) and be added to the Phase 5
task 1 services.
b. Transfer of funds for Phase 4 Design - Current Budget $53,650.00
i. Deduct Phase 4 task items: Pavement Design, Traffic Control,
Construction Phasing, Final Walk Thru funds ($23,245) and
transfer those funds to Phase 4 task item Final Design P&S
Phase 4 Design – New Design Budget = $53,650.00
c. Transfer of funds for Phase 5 – Current Budget = $98,010.00
i. Delete Phase 5 task items: TxDOT Utility Exhibits and
TxDOT Affidavits and transfer those funds– ($19,440) to
Phase 5 Final Approval P&S task items.
Revised Phase 5 Budget = $98,010.00 + 9,500.00 =
$107,510.00
Page 20
City of Sanger, Project 5143-01
DEC # 514301
Attest: Approved By: City of Sanger
_____________________________ _____________________________
Jeriana Staton, Assistant City Secretary Thomas Muir
Mayor
Approved as to Form
And Legality
______________________________ ________________________
City Attorney Will Gladbach, PE
DEC, North TX Division Manager
Basis of Payment – Lump Sum Basis based upon attached work breakdown schedule
The lump sum shall be equal to the maximum amount payable and based on an approved work
breakdown schedule and Level of Effort proposal. The lump sum includes all direct and indirect
costs and fixed fee. The ENGINEER shall be paid pro rata based on the percentage of work
completed and per the provided draw schedule (if applicable). For payment, the ENGINEER is
not required to provide evidence of actual hours worked, travel, overhead rates or other evidence
of cost.
Special Services Rate Basis
Special Services or additional services will be billed at the specified rates for each billing
classification are shown in the Dannenbaum Engineering Company latest Hourly Rate Schedule.
Payment shall be based on actual hours worked multiplied by the specified personnel rate which
includes direct labor and indirect cost and fixed fee.
Attachments:
Exhibit “E” Work Breakdown Schedule for Design Services
Page 21
Attention: Tracy LaPiene
Invoice Number: 514301/19/X
TASK ORIGINAL TOTAL ADJUSTMENT REVISED TOTAL PERCENT AMOUNT EARNED PREVIOUSLY AMOUNT
DESCRIPTION FEE FEE COMPLETE TO DATE INVOICED Remaining in Budget
GENERAL - PHASE 1
PRELIMINARY CONFERENCE AND DATA GATHERING 415.00$ 415.00$ 100.00% 415.00$ 415.00$ -$
COORDINATION WITH OUTSIDE AGENCIES 2,535.00$ 2,535.00$ 100.00% 2,535.00$ 2,535.00$ -$
GEOTECHNICAL INVESTIGATIONS 500.00$ 500.00$ 100.00% 500.00$ 500.00$ -$
FIELD SURVEY 1,920.00$ 1,920.00$ 100.00% 1,920.00$ 1,920.00$ -$
LAND RIGHTS ASSISTANCE 1,460.00$ 1,460.00$ 100.00% 1,460.00$ 1,460.00$ -$
PROJECT MANAGEMENT AND PERMITS 4,305.00$ 4,305.00$ 100.00% 4,305.00$ 4,305.00$ -$
QAQC 2,105.00$ 2,105.00$ 100.00% 2,105.00$ 2,105.00$ -$
PLAN SUBMITTAL 2,825.00$ 2,825.00$ 100.00% 2,825.00$ 2,825.00$ -$
MEETINGS 1,920.00$ 1,920.00$ 100.00% 1,920.00$ 1,920.00$ -$
GENERAL - PHASE 1 SUBTOTAL 17,985.00$ 17,985.00$ 17,985.00$ 17,985.00$ -$
PHASE 2 DESIGN
ROW, EASEMENT AND LAND ACQUSITION 1,600.00$ 1,600.00$ 100.00% 1,600.00$ 1,600.00$ -$
UTILITY COORDINATION / SUE 1,340.00$ 1,340.00$ 100.00% 1,340.00$ 1,340.00$ -$
CONCEPTUAL PLANS (30%)30,355.00$ 30,355.00$ 100.00% 30,355.00$ 30,355.00$ -$
PHASE 2 DESIGN SUBTOTAL 33,295.00$ 33,295.00$ 33,295.00$ 33,295.00$ -$
PHASE 3 DESIGN
DESIGN FIELD SURVEY 1,820.00$ 1,820.00$ 100.00% 1,820.00$ 1,820.00$ -$
DESIGN DATA 3,880.00$ 3,880.00$ 100.00% 3,880.00$ 3,880.00$ -$
SPECIAL DESIGN STRUCTURES 6,070.00$ 6,070.00$ 100.00% 6,070.00$ 6,070.00$ -$
FINAL P&S (90%)38,685.00$ 38,685.00$ 100.00% 38,685.00$ 38,685.00$ -$
PRELIMINARY TRAFFIC CONTROL PLAN 8,710.00$ 8,710.00$ 100.00% 8,710.00$ 8,710.00$ -$
PHASE 3 DESIGN SUBTOTAL 59,165.00$ 59,165.00$ 59,165.00$ 59,165.00$ -$
PHASE 4 DESIGN
FINAL DESIGN PLANS AND SPECS (100%)27,460.00$ 23,245.00$ 50,705.00$ 100.00% 50,705.00$ 50,705.00$ -$
DETAILED OPCC 2,945.00$ 2,945.00$ 100.00% 2,945.00$ 2,945.00$ -$
PAVEMENT DESIGN 1,740.00$ ($1,740)-$ 0.00% -$ -$ -$
TRAFFIC CONTROL PLAN / TXDOT UIR PERMIT XING 10,440.00$ ($10,440)-$ 0.00% -$ -$ -$
CONSTRUCTION PHASING PLANS 6,250.00$ ($6,250)-$ 0.00% -$ -$ -$
COVER SHEET AND FINAL WALK THRU 4,815.00$ ($4,815)-$ 0.00% -$ -$ -$
PHASE 4 DESIGN SUBTOTAL 53,650.00$ -$ 53,650.00$ 53,650.00$ 53,650.00$ -$
PHASE 5
FINAL APPROVAL OF PLANS AND SPECS 6,655.00$ 28,940.00$ 35,595.00$ 26.00% 9,259.00$ 9,259.00$ -$
BIDDING ASSISTANCE 5,575.00$ 5,575.00$ 0.00% -$ -$ -$
PREBID CONFERENCE 4,605.00$ 4,605.00$ 0.00% -$ -$ -$
RECOMMENDATION OF AWARD 5,515.00$ 5,515.00$ 0.00% -$ -$ -$
TXDOT UTILITY COORDINATION 14,060.00$ 14,060.00$ 50.00% 7,030.00$ 7,030.00$ -$
IDENTIFY ELIGIBLE / NON ELIGIBLE UTILITIES 16,880.00$ 16,880.00$ 60.00% 10,128.00$ 10,128.00$ -$
TXDOT UTILITY EXHIBITS 13,200.00$ ($13,200)-$ 0.00% -$ -$ -$
TXDOT UTILITY AFFADAVITS 6,240.00$ ($6,240)-$ 0.00% -$ -$ -$
TXDOT / CITY OF CITY OF SANGER COORDINATION 8,160.00$ 8,160.00$ 10.00% 816.00$ 816.00$ -$
TXDOT REIMBURSEMENT AGREEMENT 17,120.00$ 17,120.00$ 10.00% 1,712.00$ 1,712.00$ -$
PHASE 5 SUBTOTAL 98,010.00$ 107,510.00$ 28,945.00$ 28,945.00$ 78,565.00$
REVISED PHASE 5 + ADDENDUM #2 (=$9,500.00) 98,010.00$ 9,500.00$ 107,510.00$ 28,945.00$ 78,565.00$
SPECIAL SERVICES
GEOTECHNICAL (ECS SOUTHWEST, LLP 16,852.00$ 16,852.00$ 100.00% 16,852.00$ 16,852.00$ -$
SUE (THE RIOS GROUP)27,500.00$ (9,500.00)$ 18,000.00$ 23.64% 4,254.55$ 6,500.00$ (2,245.45)$
SURVEY AND EASEMENT PREP (SPOONER & ASSOC)11,000.00$ 11,000.00$ 4.55% 500.00$ 500.00$ -$
SPECIAL SERVICES SUBTOTAL 55,352.00$ 45,852.00$ 21,606.55$ 23,852.00$ 22,000.00$
REVISED SPECIAL SERVICES LESS TRANSFER TO Phase 5 55,352.00$ (9,500.00)$ 45,852.00$ 23,852.00$ 45,852.00$
OTHER DIRECT COSTS
PRINTING COSTS 660.00$ 660.00$ 30.00% 198.00$ 198.00$ -$
TRAVEL AND REIMBURSABLE EXPENSES 660.00$ 660.00$ 40.00% 264.00$ 264.00$ -$
OTHER DIRECT COSTS SUBTOTAL 1,320.00$ 1,320.00$ 462.00$ 462.00$ 858.00$
GRAND TOTALS 318,777.00$ 318,777.00$ 215,108.55$ 217,354.00$ 101,423.00$
REVISED GRAND TOTAL AFTER ADDENDUM #2 318,777.00$ 217,354.00$ 101,423.00$
TOTAL REMAINING IN BUDGET 101,423.00$
514301/WBH/X
DANNENBAUM ENGINEERING COMPANY - DALLAS LLC
3030 LBJ FREEWAY, SUITE 910 DALLAS, TEXAS 75234 (972) 239-2002
Exhibit E Work Breakdown Schedule for Addendum #2
310/2021
DRAFT
City of Sanger
P.O. Box 1729
Sanger, TX 76266
Project: FM 455 Water Distribution and Wastewater Collection System Improvements
FOR PROFESSIONAL SERVICES
Service Period: December, 2020 through March 31, 2021
Page 22
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 7.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Tracy LaPiene, City Engineer
ITEM/CAPTION:
FM 455 Utility Relocation Dannenbaum PSA Addendum 3
Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum 3 to the
Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and Wastewater
Utilities Relocations.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
On 12/03/2018, the City had executed a contract with Dannenbaum Engineering Company, Dallas, LLC for
Engineering services associated with FM 455 Water and Wastewater Utility Relocations necessary due to the TXDOT
FM 455 project. On May 4, 2020 the City Council had approved Addendum No. 1 to Agreement related to additional
water and sewer pipeline replacement and extensions. The City has considered Addendum 2 to provide for additional
utility relocations along IH 35 and to shift budgeted line items in agreement.
The City requests that the agreement be revised to provide for Construction Administration services as well a budget
line item for any special services that may be needed during construction.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
The City Attorney has reviewed and approved the suggested changes.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Increase of $234,126.00
FUNDS:
This project shall be funded through the Enterprise Fund.
Page 23
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: April 5, 2021TO: Jeriana Staton, Interim City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:FM 455 Utility Relocation Dannenbaum PSA Addendum 3Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum 3 to theEngineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and WastewaterUtilities Relocations. AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:On 12/03/2018, the City had executed a contract with Dannenbaum Engineering Company, Dallas, LLC forEngineering services associated with FM 455 Water and Wastewater Utility Relocations necessary due to the TXDOTFM 455 project. On May 4, 2020 the City Council had approved Addendum No. 1 to Agreement related to additionalwater and sewer pipeline replacement and extensions. The City has considered Addendum 2 to provide for additionalutility relocations along IH 35 and to shift budgeted line items in agreement.The City requests that the agreement be revised to provide for Construction Administration services as well a budgetline item for any special services that may be needed during construction.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The City Attorney has reviewed and approved the suggested changes. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:Increase of $234,126.00FUNDS:This project shall be funded through the Enterprise Fund.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
FM 455 Utility Relocation Dannenbaum Addendum 3 3/31/2021 Cover Memo
Page 24
City of Sanger, Project 5143-01
DEC # 516301
ADDENDUM No. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
(City of Sanger, DEC Project # 514301)
This Addendum to the AGREEMENT FOR ENGINEERING SERVICES (the
“Agreement”) is for additional Professional Engineering Services for Construction
Administration (the “Addendum”) is by and between the City of Sanger (the “Owner”)
and Dannenbaum Engineering Company, Dallas LLC (“Engineer”), to be effective the
____th day of _______ 2021.
WHEREAS, the Owner and Engineer originally entered into an Agreement for
Professional Engineering Services, dated December 3, 2018 (the “Agreement”) to
perform certain professional design services required; and
WHEREAS, the Owner and Engineer now desire to amend the original
Agreement to support Construction Administrative Service during the construction of the
Utility Relocation in Advance of the TxDOT FM 455 Improvement project as reflected
herein.
NOW, THEREFORE, the Owner and Engineer, in consideration of the mutual
covenants and agreements herein contained, do mutually agree as follows:
1. Scope of Work – See Exhibit “F”
a. Scope of Services for Construction Administration and Basis of
Payment shall be made a part of the Agreement for all purposes. This
cost includes Sub consultant survey costs, printing costs and travel
reimbursement of expense, not to exceed $224,126.00
b. Special Services will be billed additionally at the Hourly Rate
Schedule, originally attached hereto and made a part hereof. Request
for an approved allocation not to exceed $10,000.00. Any Special
Services must be approved by the OWNER in writing before any
authorization to proceed is given.
Attest: Approved By: City of Sanger
_____________________________ _____________________________
Jeriana Staton, Assistant City Secretary Thomas Muir
Mayor
Approved as to Form
And Legality
______________________________ ________________________
City Attorney Will Gladbach, PE
DEC Area Manager
Page 25
City of Sanger, Project 5143-01
DEC # 516301
Basis of Payment – Lump Sum Basis based upon attached work breakdown schedule
The lump sum shall be equal to the maximum amount payable and based on an approved work
breakdown schedule and Level of Effort proposal. The lump sum includes all direct and indirect
costs and fixed fee. The ENGINEER shall be paid pro rata based on the percentage of work
completed and per the provided draw schedule (if applicable). For payment, the ENGINEER is
not required to provide evidence of actual hours worked, travel, overhead rates or other evidence
of cost.
Special Services Rate Basis
Special Services or additional services will be billed at the specified rates for each billing
classification are shown in the Dannenbaum Engineering Company latest Hourly Rate Schedule.
Payment shall be based on actual hours worked multiplied by the specified personnel rate which
includes direct labor and indirect cost and fixed fee.
Attachments:
Exhibit “F” Scope of Work - Construction Administration Services for the Utility Relocation in
Advance of the TxDOT FM 455 Improvement
Exhibit “G” Work Breakdown Schedule for Construction Administration Services
Page 26
1
EXHIBIT “F”
SCOPE OF WORK
Construction Administrative (CA) Services
Project Description: The project consists of approximately 19,266 LF of 12”, 8”, 6”, 4” and 2” PVC
DR 18 water pipelines replacement and or relocation at numerous locations by Open Cut and Other
than Open Cut construction, and 12”, and 27” sanitary sewer lines replacement by Open Cut,
Other Than Open Cut and Pipe Bursting along FM 455, from FM Metz Road to Marion Road, where
utility conflicts with the proposed TxDOT improvements.
A. TASK 1 – PROJECT MANAGEMENT
Manage professional services to support the PROJECT. These services will include
developing and reviewing, at a minimum, progress reports, schedules, and invoices to
support the PROJECT. ENGINEER shall provide professional services in this Task as
follows:
(1) ENGINEER’S Project Manager shall be the OWNER’S primary client contact with
the ENGINEER; and
(2) Manage sub-consultants to confirm all PROJECT activities are compatible,
integrated, and meet the PROJECT requirements;
(3) Prepare monthly a Project Summary Report and submit with ENGINEER’S
monthly invoice.
(a) Summary of actions and decisions needed from the OWNER; and
(b) Potential changes in scope, costs, or schedule.
B. TASK 2 – CONSTRUCTION ADMINISTRATION SERVICES
Provide the following services for the PROJECT:
(1) In performing services, ENGINEER shall endeavor to protect the OWNER
against defects and deficiencies in the work of Contractors. ENGINEER shall
report any deficiencies to the OWNER. However, it is understood that
ENGINEER does not guarantee the Contractor’s performance, nor is
ENGINEER responsible for supervision of the Contractor’s operation and
employees; ENGINEER shall not be responsible for the means, methods,
techniques, sequences, or procedures of construction selected by the
Contractor, or the safety precautions and programs incident to the work of
the Contractor, except where specified. ENGINEER shall not be responsible
for the acts or omissions of any person (except his own employees or agent)
at the PROJECT site or otherwise performing any of the work of the PROJECT;
Page 27
2
(2) Monitor quality assurance and notify OWNER of non-conforming work
observed. Promptly recommend action to correct defective work, and
recommend to the OWNER special materials tests and performance tests
needed to obtain a quality PROJECT;
(4) Consult with and advise the OWNER during construction, and make
recommendations regarding materials and workmanship;
(5) Interpret the intent of the plans and specifications for the OWNER. This
includes Request for Information (RFI), Field Order (FO) or Proposed Contract
Modification (PCM).
(6) Review and comment on Contractor’s payment applications and schedule
updates from the Contractor throughout the term of this agreement. The
ENGINEER shall have the capability to review and analyze construction contract
schedules pursuant to the General and Supplementary Conditions of the
Construction Contract; The review must include the ENGINEER’S:
(a) Review the percent of the cost of work in place approximates the
scheduled percentage of the work in place;
(b) Review the Contractor is following the logic shown in the
schedule;
(c) Review and comment regarding any schedule narrative accompanying
the schedule; and
(7) Assist the OWNER with PROJECT completion activities. Determine if the
completed construction conforms with the design. Prepare a list of
deficiencies to be corrected by the Contractor before final payment is
released;
(8) Assist the AUTHORITY to obtain legal releases, BUT AMERICAN requirements
have been met, permits, warranties, spare parts, detailed equipment asset list,
geographic information system (GIS) data, and keys, as applicable, from the
Contractor;
(9) Examine the Contractor’s construction as-built drawings and geographic
information system (GIS) database once a month throughout the term of this
agreement to determine that the information is recorded accurately and timely
as required in the Contract Documents. Maintain an up-to-date set of as-built
drawings which will incorporate all FOs and change orders (COs) into the as-built
drawing set;
Page 28
3
(10) If the construction period extends beyond the date of final completion
provided for in the contract documents, then additional work required of the
ENGINEER may be considered as a SPECIAL SERVICE.
C. TASK 3 – PRE-CONSTRUCTION MEETINGS, SITE VISITS, AND PROGRESS
(1) Assist the OWNER in conducting a pre-construction meeting with the
Contractor. The ENGINEER shall prepare meeting minutes in the format
prescribed by the OWNER;
(2) Throughout the term of this agreement, the ENGINEER shall visit the site
monthly to attend monthly progress meetings, observe the progress and the
quality of work, and determine if the work is proceeding in accordance with
the Contract Documents.
(3) The OWNER may also request the ENGINEER visit the site to provide additional
PROJECT support. The ENGINEER must be prepared to visit the site within a
single business day and should anticipate up to 8 hours for additional PROJECT
support site visits.
(4) The OWNER may request the ENGINEER to provide witness testing as a
SPECIAL SERVICE;
(5) ENGINEER shall conduct, in the company of the OWNER two (2) substantial
completion observations at different times to review conformance with the
design concept of the Project and general compliance with the contract
documents. The ENGINEER, with input from the OWNER, shall prepare a list of
deficiencies for the Contractor to address.
(6) ENGINEER shall conduct, with the OWNER a final inspection with the list to
verify that the list of deficiencies has been remedied by the Contractor.
ENGINEER shall review and comment on the certificate of the final completion
and the recommendation for final payment to the Contractor.
(7) Other site visits not described above may be considered as a SPECIAL
SERVICE;
Page 29
4
E. TASK 4 – REVIEW OF CONTRACTOR’S SUBMITTALS
(1) ENGINEER shall produce monthly reports indicating the status of all submittals in
the review process.
(2) ENGINEER shall review Contractor submittals for conformance with the
construction Contract Documents for the PROJECT. (Assume up to 30
submittals)
(3) Review quality related documents provided by the Contractor such as shop
drawings, operation and maintenance manuals, samples, catalog data,
laboratory, shop and mill tests of material and test equipment, equipment
installation reports, and other data and documentation as required by the
construction Contract Documents .
(4) Documents received and filed as record data are not considered shop drawing
submittals.
(5) Additional authorized shop drawing submittals may be considered as a SPECIAL
SERVICE; and
F. TASK 5 – REVIEW OF CONTRACTOR’S REQUESTS FOR INFORMATION
(1) Maintain a document control system to track the Contractor’s Requests for
Information (RFI). Review the Contractor’s RFIs and prepare a response in
accordance with the construction Contract Documents. Provide interpretation
and communicate intent if information is not addressed in the construction
Contract Documents. It is anticipated that the ENGINEER will review and
respond to up to a total of 20 RFIs. Review of RFIs in excess of the specified
number may be considered as a SPECIAL SERVICE; and
(2) Investigations, analyses, and studies (assume 3) requested by the Contractor
and approved by the AUTHORITY, for substitutions of equipment and/or
materials or deviations from the plans and specifications may be considered as a
SPECIAL SERVICE.
G. TASK 6 – PREPARATION OF FIELD/CHANGE ORDERS
(1) Establish procedures for administering changes to the construction
Contract Documents;
Page 30
5
(2) Assist OWNER in processing contract modifications and in the negotiations with
the Contractor to determine the cost and time impacts of these changes;
(3) Review up to 4 Contract Modification Requests/Proposed Contract
Modifications (CMRs/PCMs);
(4) Prepare up to 4 Change Orders (COs) and up to 15 Field Orders (FOs) for
execution by the OWNER ; and
(5) Additional authorized CMR/PCM review or CO/FO preparation in excess of the
specified number may be considered as a SPECIAL SERVICE.
I. TASK 7 – ACCEPTANCE and POST-CONSTRUCTION PHASE
(1) Review procedures and data for disinfection of water lines as per TCEQ
requirements including flushing of lines and bacteriological laboratory results.
And review procedures and data for mandrel testing of the PVC sanitary sewer
lines and water tightness testing for the sewer manholes.
(2) Provide a substantial completion inspection and review of work performed and
report findings to OWNER.
(3) Provide final walk thru and final completion inspection and review. Prepare a
Report Findings to OWNER.
(4) Coordinate and review of any Operation & Maintenance (O&M) manuals
received from the Contractor. Verify the supply and completeness of all
applicable O&M items in accordance with requirements specified in the
Contract Documents. Review detailed O&M Equipment list; and
(5) Assist the OWNER with a one year or two year WARRANTY inspection of the
PROJECT and list critical deficiencies for the OWNER to seek remedy from the
CONTRACTOR will be considered as Special Services.
J. TASK 8 – PREPARATION OF RECORD DRAWINGS
(1) This Task is to finalize the as-built drawings that were maintained during the
PROJECT. Revise the construction drawings in accordance with the information
furnished by Contractor, reflecting changes made during construction of
the PROJECT including the following items:
(a) Pipe’s interior diameter, material, manufacturer, and stiffness;
Page 31
6
(b) Location and dimensions of above-ground and below-ground structures;
(c) Manhole/structure’s type, manufacturer, material, riser interior
diameter, and interior coating installed; And Valves/ Fire Hydrant
Assemblies manufacturer, material size, and coatings installed
(d) Pipe embedment and structural backfill details;
(e) Water pipeline disinfection and bacteriological testing performed;
and
(f) Post-construction survey data (x, y, z) of valve boxes locations and
manhole flow lines verifications will be considered as Special Services as
provided in
(2) Organize and participate in a record drawings review workshop
with OWNER prior to finalizing record drawings; Discuss the lessons
learned and document those in a report to OWNER.
(3) Provide OWNER with one full-size (22- x 34-inch) bound set of record drawings
for review; and approval by OWNER.
(4) Provide OWNER with one full-size bound set of record drawings, four half- size
bound sets of record drawings, and two electronic copies (on CD in PDF and in
.dwg format). ENGINEER will assist the OWNER in collecting all documentation
for the meeting the Buy American requirements .
Special Services – Services that may be provided by the ENGINEER within this scope of work of
this contract, but they are not specifically identified in the total fee proposal. However, it is
understood that these type of expenses can occur during the project duration and will be
addressed on a case by case basis by the OWNER with the ENGINEER assistance. The fee for
these additional Special Services will be based on time and materials basis with a not to exceed
cost of $10,000. These Special Services scope of work and fee must be approved by the OWNER
in writing before authorization to proceed is given. Services include the following:
Provide services past contract duration beyond 10 months. (Task II-10)
Provide factory witness testing (Task 3-4)
Other site visits (Task 3-7)
Excess of 30 submittals review (Task 4-5)
Excess of 20 RFI (Task 5-1)
Excess of 3 substitute studies (Task 5-2)
Excess of 4 COs or 15 FOs (Task 6-5)
Provide 1 year or 2 year warranty inspection with Owner (Task 7-5)
Page 32
PRIME PROVIDER: DANNENBAUM ENGINEERING COMPANY - DALLAS, LLC FEE SCHEDULE
PRIME PROVIDER: DANNENBAUM ENGINEERING COMPANY - DALLAS, LLC
DEC CONSTRUCTION ADMINISTRATIVE (CA) SERVICES
TOTALS
Task Hrs Fee Hrs Fee Hrs Fee Hrs Fee
1 PROJECT MANAGEMENT 204 34,258.67$ 34,258.67$
2 CONSTRUCTION ADMINISTRATION 484 71,988.90$ 71,988.90$
3 PRE CONSTRUCTION MEETINGS, SITE VISITS, PROGRESS 146 23,761.16$ 23,761.16$
4 REVIEW OF CONTRACTOR SUBMITTALS 146 23,844.62$ 23,844.62$
5 REVIEW OF CONTRACTORS REQUEST FOR INFORMATION 59 9,661.22$ 9,661.22$
6 PREPARATION OF FIELD CHANGES/CHANGE ORDERS 31 6,241.88$ 6,241.88$
7 ACCEPTANCE AND POST CONSTRUCTION 73 11,411.66$ 11,411.66$
8 PREPARATION OF RECORD DRAWINGS 134 18,697.14$ 18,697.14$
DEC DIRECT EXPENSES - 1,260.96$ 1,260.96$
SURVEY AND GIS SERVICES 13,000.00$ 13,000.00$
SPECIAL SERVICES (AUTHORIZED BY CITY) 10,000.00$ 10,000.00$
-$
-$
Total 1277 211,126.21$ 0 13,000.00$ 0 -$ 0 -$ 224,126.21$
Percent Participation 94.20% 5.80% 0.00% 0.00% 100.00%
% PARTICIPATION =
NON-HUB 211,126.21$ 94.20%
HUB 13,000.00$ 5.80%
TOTAL 224,126.21$ 100.00%
Total WORKBREAKDOWN SCHEDULE FOR CA, EXHIBIT G CA Services =
Spooner and Associates
SUB
WORKBREAKDOWN SCHEDULE FOR CA, EXHIBIT G
COUNTY: DENTON
LIMITS: METZ ROAD TO MARION ROAD
GRAND TOTAL SUMMARY
Function Codes
$224,126.21
Dannenbaum Engineering
Company - Dallas, LLC
PRIME
PROJECT NAME: CITY OF SANGER UTILITY RELOCATIONS
1 of 1
Page 33
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 11.b.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Capital Projects Report March 30, 2021
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Capital Projects Report March 30, 2021 3/30/2021 Cover Memo
Page 34
C U R R E N T P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders
Preliminary
Estimate
Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
C004 2020-2021 Street Rehab Program 0%-$ -$ -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ 250,000$ -$ 0%
E005 Wastewater Treatment Plant 100%995,203$ 313,402$ -$ 1,308,605$ 1,226,256$ 10,992,845$ 256,125$ -$ 11,248,970$ 11,289,916$ 397,247$ 397,247$ 12,954,822$ 12,913,419$ 100%
E014 Water Storage Facility Rehabilitation 96%-$ -$ -$ -$ -$ 466,288$ 310,000$ -$ 776,288$ 744,399$ -$ -$ 776,288$ 744,399$ 96%
Total Projects Under Contract 995,203$ 313,402$ -$ 1,308,605$ 1,226,256$ 11,709,133$ 566,125$ -$ 12,275,258$ 12,034,315$ 397,247$ 397,247$ 13,981,110$ 13,657,818$ 98%
U P C O M I N G P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders
Preliminary
Estimate
Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
E006 Railroad Lift Station TBD 312,266$ 589,300$ -$ 901,566$ 770,415$ -$ -$ 4,498,500$ 4,498,500$ -$ 58,011$ 2,747$ 5,458,077$ 773,162$ 14%
E009 Outfall Pipelines/Stream Restoration TBD 342,300$ -$ -$ 342,300$ 314,140$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 181,754$ 181,754$ 4,432,054$ 497,562$ 11%
E012 455 Relocation of Utilities-Water & Sewer TBD 230,707$ 88,070$ -$ 318,777$ 212,454$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,818,777$ 212,454$ 8%
E013 455 Relocation of Utilities-Electric TBD -$ -$ -$ -$ 12,240$ -$ -$ 1,500,000$ 1,500,000$ 82,226$ -$ -$ 1,500,000$ 94,466$ 6%
E015 WWTP Bar Screen TBD 35,000$ -$ -$ 35,000$ 11,939$ -$ -$ 215,000$ 215,000$ -$ -$ -$ 250,000$ 11,939$ 5%
Total Extimted Projects 920,273$ 677,370$ -$ 1,597,643$ 1,321,188$ -$ -$ 12,621,500$ 12,621,500$ 83,894$ 239,765$ 184,501$ 14,458,908$ 1,589,583$ 11%
A L L P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
Grand Totals 1,915,476$ 990,772$ -$ 2,906,248$ 2,547,444$ 11,709,133$ 566,125$ 12,621,500$ 24,896,758$ 12,118,209$ 637,012$ 581,748$ 28,440,018$ 15,247,401$ 54%
P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S
P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S
CAPITAL PROJECTS RECAP
March 30, 2021
E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T
Page 35
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 11.c.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Monthly Financial Report January 31, 2021
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Financial Report January 31, 2021 3/30/2021 Cover Memo
Page 36
Expenditure Category Annual Budget Expenditures &
Encumbrances
Percent of
Budget
Salaries & Benefits 6,545,931$ 2,037,464$ 31%
Supplies & Materials 603,710 158,396 26%
Maintenance & Operations 7,152,775 2,122,877 30%
Contract Services 2,203,434 930,763 42%
Utilities 511,300 156,943 31%
Capital Expenses 811,000 113,749 14%
Debt Service 1,623,477 56,917 4%
Other Department Expense 92,994 (19,265) -21%
Transfers 3,154,411 2,440,800 77%
Total 22,699,032$ 7,998,644$ 35%
January 31, 2021
MONTHLY FINANCIAL REPORT
Combined General, Enterprise, and Internal Service Fund Expenditures by Classification
This is the financial report for the period ended January 31, 2021. Revenues and expenditures
reflect activity from October 1, 2020 through January 31, 2021 or thirty-three percent (33-%)
of the fiscal year.
GENERAL FUND
The General Fund has collected fifty-six percent (56%) of projected operating revenues.
All revenues are performing within projections. The majority of revenues are collected
between December and February as property taxes are received.
Year to date General Fund operating expenditures are thirty-two percent (32%) of the
annual budget. All expenditure categories are within projections. Some expenditures
are higher in the early months of the year as several annual Purchase Orders are issued.
ENTERPRISE FUND
The Enterprise Fund has collected twenty-nine percent (29%) of projected operating
revenues. All revenue categories are performing within projections.
Year to date Enterprise Fund operating expenditures are thirty-eight percent (38 %) of
the annual budget. All expenditure categories are within projections. Some
expenditures are higher in the early months of the year as several annual Purchase
Orders are issued.
INTERNAL SERVICE FUND
The Internal Service Fund has collected thirty-one percent (31%) of projected operating
revenues. All revenue categories are performing within projections.
Year to date Internal Service Fund operating expenditures are thirty-three percent
(33%) of the annual budget. All expenditure categories are within projections.
Page 1 of 12
Page 37
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Revenues
Property Taxes 4,450,618$ 3,238,441$ 73%1,212,177$
Sales & Beverage Taxes 931,500 403,441 43%528,059
Franchise Fees 932,952 313,452 34%619,500
Solid Waste 983,000 306,198 31%676,802
Licenses & Permits 344,500 192,214 56%152,286
Fines & Forfeitures 74,466 45,385 61%29,081
Department Revenues 689,500 222,579 32%466,921
Interest & Miscellaneous 102,500 25,003 24%77,497
Total Operating Revenues 8,509,036 4,746,713 56%3,762,323
Operating Expenditures
Police 1,767,564 623,339 35%1,144,225
Animal Control 139,400 41,624 30%97,776
Fire 1,648,363 402,252 24%1,246,111
Municipal Court 190,849 80,451 42%110,398
Development Services 611,904 161,474 26%450,430
Streets 497,836 186,713 38%311,123
Parks 627,492 243,463 39%384,029
Recreation 84,100 21,526 26%62,574
Library 309,430 92,805 30%216,625
Solid Waste 912,000 304,273 33%607,727
Non-Departmental - 21 0%(21)
Total Operating Expenditures 6,788,938 2,157,941 32%4,630,997
Revenues Over (Under) Expenditures 1,720,098 2,588,772 (868,674)
Transfers
Transfer From Enterprise Fund - PILOT 85,000 28,333 33%56,667
Transfer From Debt Service Fund 51,535 51,535 100%-
Transfer To Capital Projects Fund (520,725) (520,725) 100%-
Transfer to Storm Recovery (400,000) (133,333)
Transfer To Internal Service Fund (935,908) (291,453) 31%(644,455)
Total Transfers (1,720,098) (865,643) 50%(854,455)
Net Change in Fund Balance -$ 1,723,129$ (1,723,129)$
Fund Balance, Beginning of Year 7,241,058 7,241,058 -
Fund Balance, End of Year 7,241,058$ 8,964,187$ (1,723,129)$
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
January 31, 2021
0%25%50%75%100%
Other Revenues
Solid Waste
Franchise Fees
Sales & Beverage Taxes
Property Taxes
General Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Solid Waste
Library
Recreation
Parks
Streets
Development Services
Municipal Court
Fire
Animal Control
Police
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 2 of 12
Page 38
CITY OF SANGER, TEXAS
GENERAL FUND 3-YEAR REVENUE TRENDS
January 31, 2021
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
$2,750,000
$3,000,000
$3,250,000
$3,500,000
$3,750,000
$4,000,000
$4,250,000
$4,500,000
CURRENT PROPERTY TAX REVENUE
2020-2021
2019-2020
2018-2019
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
SALES & BEVERAGE TAX REVENUE
2020-2021
2018-2019
2017-2018
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FRANCHISE FEE REVENUE
2020-2021
2019-2020
2018-2019
Page 3 of 12
Page 39
Annual
Budget
Year to Date
Actual
% of
Budget
Budget
Balance
Operating Revenues
Water 2,160,522$ 662,528$ 31%1,497,994$
Wastewater 2,111,191 651,221 31%1,459,970
Electric 7,732,500 2,211,416 29%5,521,084
Penalties & Fees 212,500 60,740 29%151,760
Interest 300,000 98,876 33%201,124
Miscellaneous 101,500 21,869 22%79,631
Total Operating Revenues 12,618,213 3,706,650 29%8,911,563
Operating Expenditures
Water 1,355,773 390,154 29%965,619
Wastewater 699,304 277,177 40%422,127
Electric 6,675,132 1,948,964 29%4,726,168
Total Operating Expenditures 8,730,209 2,616,295 30%6,113,914
Revenues Over (Under) Expenditures 3,888,004 1,090,355 2,797,649
Transfers
Transfer to Enterprise Debt Service (1,800,000) (531,968) 30%(1,268,032)
Transfer to Enterprise CIP (447,142) (447,142) 100%-
Transfers to Storm Recovery Fund (152,000) (50,667) 33%(101,333)
Transfer to General Fund - PILOT (85,000) (28,333) 33%(56,667)
Transfers to Internal Service Fund (1,403,862) (437,179) 31%(966,683)
Total Transfers (3,888,004) (1,495,289) 38%(2,392,715)
Net Change in Fund Balance -$ (404,934)$ 5,190,364$
Fund Balance, Beginning of Year 5,856,271 5,856,271 -
Fund Balance, End of Year 5,856,271$ 5,451,337$ 5,190,364$
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
January 31, 2021
0%25%50%75%100%
Other Income
Electric
Wastewater
Water
Enterprise Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Electric
Wastewater
Water
Enterprise Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 4 of 12
Page 40
CITY OF SANGER, TEXAS
ENTERPRISE FUND 3-YEAR REVENUE TRENDS
January 31, 2021
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
WATER SALES REVENUE
2020-2021
2019-2020
2018-2019
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
WASTE WATER SALES REVENUE
2020-2021
2019-2020
2018-2019
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
ELECTRIC SALES REVENUE
2020-2021
2019-2020
2018-2019
Page 5 of 12
Page 41
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Expenditures
Mayor & Council 205,400 93,504 46%111,896
Administration 463,750 53,977 12%409,773
Public Works 124,770 39,380 32%85,390
Finance 610,200 180,901 30%429,299
Engineering 343,250 95,263 28%247,987
Fleet Services 105,400 38,500 37%66,900
Facilities 223,300 105,267 47%118,033
Non-Departmental 263,700 176,816 67%86,884
Total Operating Expenditures 2,339,770 783,608 33%1,556,162
Transfers
Transfer From Enterprise Fund 1,403,862 437,179 31%966,683
Transfer From General Fund 935,908 291,453 31%644,455
Total Transfers 2,339,770 728,632 31%1,611,138
Net Change in Fund Balance -$ (54,976)$ 54,976$
Fund Balance, Beginning of Year 1,745,609 1,745,609 -
Fund Balance, End of Year 1,745,609$ 1,690,633$ 54,976$
Note: For the Internal Service Fund, year to date expenses take into account prior year purchase orders paid in
the current year as well as purchase orders encumbered but not yet paid. Transfers from the General and
Enterprise Funds are made based on actual expenditures, so the transfers do not equal expenditures on this
report.
CITY OF SANGER, TEXAS
INTERNAL SERVICE FUND REVENUE & EXPENDITURES
January 31, 2021
0%25%50%75%100%
Transfer From General Fund
Transfer From Enterprise Fund
Internal Service Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Non-Departmental
Facilities
Fleet Services
Engineering
Finance
Public Works
Administration
Mayor & Council
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 6 of 12
Page 42
Name General Fund Enterprise
Fund
Debt Service
Fund
Capital
Projects Fund Total
UNRESTRICTED
Cash for Operations 8,230,938$ 571,602$ -$ -$ 8,802,540$
Contingency Reserves for Operations 1,042,840 1,036,968 - - 2,079,808
TOTAL UNRESTRICTED 9,273,778$ 1,608,570$ -$ -$ 10,882,348$
RESTRICTED
Debt Service -$ 2,280,416$ 991,154$ -$ 3,271,570$
Water Deposits - 468,867 - - 468,867
Equipment Replacement 367,064 129,072 - - 496,136
Electric Storm Recovery - 1,098,137 - - 1,098,137
Hotel Occupancy Tax 81,181 - - - 81,181
Grant Funds 2,367 2,367
Keep Sanger Beautiful (KSB)5,526 - - 5,526
Library 96,730 - - - 96,730
Court Security 12,018 - - - 12,018
Court Technology 750 - - - 750
Child Safety Fee 54,551 54,551
Donations 18,148 - - - 18,148
TOTAL RESTRICTED 638,335$ 3,976,492$ 991,154$ -$ 5,605,981$
CAPITAL PROJECTS
General Capital Projects -$ -$ -$ 2,513,463$ 2,513,463$
Enterprise Capital Projects - - - 5,945,729 5,945,729
TOTAL CAPITAL PROJECTS -$ -$ -$ 8,459,192$ 8,459,192$
TOTAL CASH AND INVESTMENTS 9,912,113$ 5,585,062$ 991,154$ 8,459,192$ 24,947,521$
January 31, 2021
CASH AND INVESTMENTS
CITY OF SANGER, TEXAS
Debt
Service
54%Water
Deposits
8%
Equipment
Replacement
8%
Electric Storm Recovery
18%
Other
12%
Restricted
Unrestricted
43%
Restricted
24%
Capital Projects
33%
Total Cash & Investments Cash for
Operations
81%
Contingency
Reserves for
Operations
19%
Unrestricted
General
Capital
Projects
30%
Enterprise
Capital
Projects
70%
Capital Projects
Page 7 of 12
Page 43
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 001-00-1000 0.05%8,014,548$ 8,117,159$
Employee Benefits Cash 110-00-1000 0.20%20,802 20,802
Employee Benefits MM 110-00-1010 0.20%92,247 92,977
Internal Service Fund 180-00-1000 - -
OPERATING ACCOUNTS 8,127,597$ 8,230,938$
GF Contingency Reserve MM 2487969 001-00-1031 0.20%613,098$ 613,098$
GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2021 0.55%215,751 215,751
GF Contingency Reserve CD 674907 001-00-1043 7/13/2021 0.45%213,991 213,991
CONTINGENCY RESERVE 1,042,840$ 1,042,840$
*GF Equipment Replacement MM 2376237 001-00-1032 0.20%168,999$ 169,424$
*GF Equipment Replacement CD 719706 001-00-1033 7/6/2021 0.45%64,307$ 64,307$
*General Storm Recovery Pooled Cash 201-00-1000 0.05%100,000 133,333
EQUIPMENT REPLACEMENT RESERVES 333,306$ 367,064$
*Hotel Occupancy Tax 050-00-1000 63,334$ 81,181$
*Police Grant Fund 320-00-1000 2,367 2,367
*Fire Grant Fund 324-00-1000 61,880 61,880
*Library Grant Fund 342-00-1000 14 14
*Beautification Board - KSB 432-00-1000 5,526 5,526
*Library Restricted for Building Expansion 442-00-1000 44,604 44,604
*Library Building Expansion CD 702994 442-00-1035 1/22/2022 0.45%52,126 52,126
*Parkland Dedication Fund 450-00-1000 104,428 104,428
*Roadway Impact Fee Fund 451-00-1000 934,593 958,593
*Court Security Restricted Fund 470-00-1000 11,872 12,018
*Court Technology Restricted Fund 471-00-1000 748 750
*Child Safety Fee Fund 475-00-1000 54,551 54,551
*Forfeited Property Fund 480-00-1000 9,247 9,247
*Police Donations 620-00-1000 78 78
*Fire Donations 624-00-1000 6,150 6,150
*Banner Account for Parks 632-00-1000 5,561 5,561
*Library Donations 642-00-1000 6,259 6,359
OTHER 1,363,338$ 1,405,433$
TOTAL CASH AND INVESTMENTS 10,867,081$ 11,046,275$
TOTAL UNRESTRICTED 9,170,437$ 9,273,778$
*Restricted Funds
GENERAL FUND
January 31, 2021
CASH AND INVESTMENTS
Page 8 of 12
Page 44
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 008-00-1010 0.05%974,238$ 571,602$
OPERATING ACCOUNTS 974,238$ 571,602$
*Pooled Cash 008-00-1010 0.05%205,973$ 168,867$
*Water Deposit CD 2375850 008-00-1041 1/3/2021 0.45%300,000 300,000
WATER DEPOSIT REFUND ACCOUNT 505,973$ 468,867$
*Combined EF Debt Service MM 2376113 008-00-1039 0.20%2,200,416 2,280,416
BOND FUNDS 2,200,416$ 2,280,416$
EF Contingency Reserve MM 2809753 008-00-1012 0.20%611,582$ 611,582$
EF Contingency Reserve CD 787860 008-00-1014 2/14/2021 0.45%318,186 318,186
EF Reserve CD 642541 008-00-1040 9/25/2021 0.45%107,200 107,200
CONTINGENCY RESERVES 1,036,968$ 1,036,968$
*EF Storm Recovery MM 208-00-1033 0.20%1,083,928$ 1,098,137$
*EF Equipment Replacement MM 2376202 008-00-1034 0.20%129,072 129,072
OTHER 1,213,000$ 1,227,209$
TOTAL CASH AND INVESTMENTS 5,930,595$ 5,585,062$
TOTAL UNRESTRICTED 2,011,206$ 1,608,570$
*Restricted Funds
ENTERPRISE FUND
January 31, 2021
CASH AND INVESTMENTS
Page 9 of 12
Page 45
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 003-00-1000 0.05%719,731$ 932,304$
*DSF Money Market 2376105 003-00-1010 0.20%58,850 58,850
TOTAL RESTRICTED 778,581$ 991,154$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 004-00-1000 0.05%1,997,068$ 2,513,463$
TOTAL RESTRICTED 1,997,068$ 2,513,463$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%1,501,687$ 1,501,687$
*Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%2,047,195 2,086,195
*SEWER CAPITAL RESERVE - TAP FEES 3,548,882$ 3,587,882$
*Water Capital Reserve MM 2376156 840-00-1037 0.20%1,654,808$ 1,684,058$
*Pooled Cash 840-00-1000 0.05%836,289 673,789
TOTAL RESTRICTED 6,039,979$ 5,945,729$
*Restricted Funds
ENTERPRISE CAPITAL PROJECTS FUND
GENERAL CAPITAL PROJECTS FUND
DEBT SERVICE FUND
DEBT SERVICE & CAPITAL PROJECTS
CASH AND INVESTMENTS
January 31, 2021
Page 10 of 12
Page 46
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 41-00-1000 0.05%809,904$ 868,913$
*Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,777 331,777
*4A MM 902551273 Prosperity 41-00-1012 0.20%479,322 479,322
*Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2021 0.25%95,660 95,660
TOTAL CASH AND INVESTMENTS 1,716,663$ 1,775,672$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 42-00-1000 0.05%1,167,020$ 972,915$
*Cash MM 2379694 42-00-1010 0.05%195,234 195,234
*4B CD 653500 42-00-1013 4/3/2021 0.45%22,094 22,094
*4B CD 659924 42-00-1014 11/12/2021 0.45%21,850 21,850
*4B CD 664243 42-00-1015 6/5/2021 0.45%21,946 21,946
*4B CD 673277 42-00-1016 7/9/2021 0.45%21,900 21,900
*4B CD 686115 42-00-1017 8/4/2021 0.45%21,919 21,919
*4B CD 689521 42-00-1018 9/11/2021 0.45%21,839 21,839
*4B CD 694371 42-00-1019 10/14/2021 0.45%21,913 21,913
*4B CD 697230 42-00-1020 11/17/2021 0.45%22,028 22,028
*4B CD 699934 42-00-1021 12/18/2021 0.45%21,940 21,940
*4B CD 702285 42-00-1022 1/31/2021 0.45%21,741 21,741
*4B CD 706078 42-00-1023 2/19/2021 0.45%21,641 21,641
*4B CD 720097 42-00-1024 2/9/2021 0.45%21,378 21,378
*4B CD 720119 42-00-1025 11/9/2021 0.45%21,413 21,413
TOTAL CASH AND INVESTMENTS 1,645,856$ 1,451,751$
*Restricted Funds
4B FUND
4A & 4B FUNDS
January 31, 2021
CASH AND INVESTMENTS
4A FUND
Page 11 of 12
Page 47
a.
b.
Clayton Gray Jeriana Staton
Clayton Gray Jeriana Staton
Finance Director Interim City Manager
Ethics Disclosure and Conflicts of Interest
In accordance with the PFIA,investment officers are required to file a disclosure statement with the
Texas Ethics Commission and the governing body if:
the officer has a business relationship with a business organization offering to engage
in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or
the officer is related within the second degree by affinity or consanguinity,as
determined under Chapter 573 of the Texas Government Code,to an individual
seeking to transact investment business with the entity. PFIA 2256.005 (i).
CITY OF SANGER, TEXAS
INVESTMENT REPORT
January 31, 2021
The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies
as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the
Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly
on all accounts.Therefore,book value and market value are the same and the City does not have
accrued interest on its investments.
Page 12 of 12
Page 48
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 11.d.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Monthly Financial Report February 28, 2021
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Financial Report February 28. 2021 3/30/2021 Cover Memo
Page 49
Expenditure Category Annual Budget Expenditures &
Encumbrances
Percent of
Budget
Salaries & Benefits 6,545,931$ 2,530,313$ 39%
Supplies & Materials 603,710 181,544 30%
Maintenance & Operations 7,152,775 2,774,951 39%
Contract Services 2,203,434 1,104,354 50%
Utilities 511,300 198,473 39%
Capital Expenses 811,000 113,749 14%
Debt Service 1,623,477 56,981 4%
Other Department Expense 92,994 (18,836) -20%
Transfers 3,154,411 2,493,884 79%
Total 22,699,032$ 9,435,413$ 42%
February 28, 2021
MONTHLY FINANCIAL REPORT
Combined General, Enterprise, and Internal Service Fund Expenditures by Classification
This is the financial report for the period ended February 28, 2021. Revenues and
expenditures reflect activity from October 1, 2020 through February 28, 2021 or forty-two
percent (42-%) of the fiscal year.
GENERAL FUND
The General Fund has collected seventy-four percent (74%) of projected operating
revenues. All revenues are performing within projections. Year-to-date Property Tax
Collections are 99% of the annual projection.
Year to date General Fund operating expenditures are thirty-nine percent (39%) of the
annual budget. All expenditure categories are within projections.
ENTERPRISE FUND
The Enterprise Fund has collected thirty-nine percent (39%) of projected operating
revenues. All revenue categories are performing within projections.
Year to date Enterprise Fund operating expenditures are thirty-nine percent (39%) of
the annual budget. All expenditure categories are within projections.
INTERNAL SERVICE FUND
The Internal Service Fund has collected thirty-eight percent (38%) of projected
operating revenues. All revenue categories are performing within projections.
Year to date Internal Service Fund operating expenditures are forty percent (40%) of the
annual budget. All expenditure categories are within projections.
Page 1 of 12
Page 50
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Revenues
Property Taxes 4,450,618$ 4,414,270$ 99%36,348$
Sales & Beverage Taxes 931,500 528,273 57%403,227
Franchise Fees 932,952 374,880 40%558,072
Solid Waste 983,000 390,675 40%592,325
Licenses & Permits 344,500 224,937 65%119,563
Fines & Forfeitures 74,466 53,797 72%20,669
Department Revenues 689,500 269,789 39%419,711
Interest & Miscellaneous 102,500 27,216 27%75,284
Total Operating Revenues 8,509,036 6,283,837 74%2,225,199
Operating Expenditures
Police 1,767,564 768,308 43%999,256
Animal Control 139,400 50,735 36%88,665
Fire 1,648,363 499,879 30%1,148,484
Municipal Court 190,849 91,709 48%99,140
Development Services 611,904 193,027 32%418,877
Streets 497,836 245,526 49%252,310
Parks 627,492 263,463 42%364,029
Recreation 84,100 26,231 31%57,869
Library 309,430 114,041 37%195,389
Solid Waste 912,000 380,192 42%531,808
Non-Departmental - 21 0%(21)
Total Operating Expenditures 6,788,938 2,633,132 39%4,155,806
Revenues Over (Under) Expenditures 1,720,098 3,650,705 (1,930,607)
Transfers
Transfer From Enterprise Fund - PILOT 85,000 35,417 42%49,583
Transfer From Debt Service Fund 51,535 51,535 100%-
Transfer To Capital Projects Fund (520,725) (520,725) 100%-
Transfer to Storm Recovery (400,000) (166,667)
Transfer To Internal Service Fund (935,908) (351,058) 38%(584,850)
Total Transfers (1,720,098) (951,498) 55%(768,600)
Net Change in Fund Balance -$ 2,699,207$ (2,699,207)$
Fund Balance, Beginning of Year 7,241,058 7,241,058 -
Fund Balance, End of Year 7,241,058$ 9,940,265$ (2,699,207)$
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
February 28, 2021
0%25%50%75%100%
Other Revenues
Solid Waste
Franchise Fees
Sales & Beverage Taxes
Property Taxes
General Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Solid Waste
Library
Recreation
Parks
Streets
Development Services
Municipal Court
Fire
Animal Control
Police
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 2 of 12
Page 51
CITY OF SANGER, TEXAS
GENERAL FUND 3-YEAR REVENUE TRENDS
February 28, 2021
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
$2,750,000
$3,000,000
$3,250,000
$3,500,000
$3,750,000
$4,000,000
$4,250,000
$4,500,000
$4,750,000
CURRENT PROPERTY TAX REVENUE
2020-2021
2019-2020
2018-2019
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
SALES & BEVERAGE TAX REVENUE
2020-2021
2018-2019
2017-2018
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FRANCHISE FEE REVENUE
2020-2021
2019-2020
2018-2019
Page 3 of 12
Page 52
Annual
Budget
Year to Date
Actual
% of
Budget
Budget
Balance
Operating Revenues
Water 2,160,522$ 842,786$ 39%1,317,736$
Wastewater 2,111,191 833,533 39%1,277,658
Electric 7,732,500 2,997,813 39%4,734,687
Penalties & Fees 212,500 73,426 35%139,074
Interest 300,000 130,477 43%169,523
Miscellaneous 101,500 27,397 27%74,103
Total Operating Revenues 12,618,213 4,905,432 39%7,712,781
Operating Expenditures
Water 1,355,773 494,037 36%861,736
Wastewater 699,304 323,118 46%376,186
Electric 6,675,132 2,560,248 38%4,114,884
Total Operating Expenditures 8,730,209 3,377,403 39%5,352,806
Revenues Over (Under) Expenditures 3,888,004 1,528,029 2,359,975
Transfers
Transfer to Enterprise Debt Service (1,800,000) (531,968) 30%(1,268,032)
Transfer to Enterprise CIP (447,142) (447,142) 100%-
Transfers to Storm Recovery Fund (152,000) (63,333) 42%(88,667)
Transfer to General Fund - PILOT (85,000) (35,417) 42%(49,583)
Transfers to Internal Service Fund (1,403,862) (526,586) 38%(877,276)
Total Transfers (3,888,004) (1,604,446) 41%(2,283,558)
Net Change in Fund Balance -$ (76,417)$ 4,643,533$
Fund Balance, Beginning of Year 5,856,271 5,856,271 -
Fund Balance, End of Year 5,856,271$ 5,779,854$ 4,643,533$
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
February 28, 2021
0%25%50%75%100%
Other Income
Electric
Wastewater
Water
Enterprise Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Electric
Wastewater
Water
Enterprise Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 4 of 12
Page 53
CITY OF SANGER, TEXAS
ENTERPRISE FUND 3-YEAR REVENUE TRENDS
February 28, 2021
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
WATER SALES REVENUE
2020-2021
2019-2020
2018-2019
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
WASTE WATER SALES REVENUE
2020-2021
2019-2020
2018-2019
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
ELECTRIC SALES REVENUE
2020-2021
2019-2020
2018-2019
Page 5 of 12
Page 54
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Expenditures
Mayor & Council 205,400 113,619 55%91,781
Administration 463,750 74,361 16%389,389
Public Works 124,770 47,250 38%77,520
Finance 610,200 228,898 38%381,302
Engineering 343,250 113,395 33%229,855
Fleet Services 105,400 46,191 44%59,209
Facilities 223,300 119,621 54%103,679
Non-Departmental 263,700 187,659 71%76,041
Total Operating Expenditures 2,339,770 930,994 40%1,408,776
Transfers
Transfer From Enterprise Fund 1,403,862 526,586 38%877,276
Transfer From General Fund 935,908 351,058 38%584,850
Total Transfers 2,339,770 877,644 38%1,462,126
Net Change in Fund Balance -$ (53,350)$ 53,350$
Fund Balance, Beginning of Year 1,745,609 1,745,609 -
Fund Balance, End of Year 1,745,609$ 1,692,259$ 53,350$
Note: For the Internal Service Fund, year to date expenses take into account prior year purchase orders paid in
the current year as well as purchase orders encumbered but not yet paid. Transfers from the General and
Enterprise Funds are made based on actual expenditures, so the transfers do not equal expenditures on this
report.
CITY OF SANGER, TEXAS
INTERNAL SERVICE FUND REVENUE & EXPENDITURES
February 28, 2021
0%25%50%75%100%
Transfer From General Fund
Transfer From Enterprise Fund
Internal Service Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Non-Departmental
Facilities
Fleet Services
Engineering
Finance
Public Works
Administration
Mayor & Council
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 6 of 12
Page 55
Name General Fund Enterprise
Fund
Debt Service
Fund
Capital
Projects Fund Total
UNRESTRICTED
Cash for Operations 9,385,559$ 685,703$ -$ -$ 10,071,262$
Contingency Reserves for Operations 1,044,526 1,038,650 - - 2,083,176
TOTAL UNRESTRICTED 10,430,085$ 1,724,353$ -$ -$ 12,154,438$
RESTRICTED
Debt Service -$ 2,366,545$ 1,134,375$ -$ 3,500,920$
Water Deposits - 467,906 - - 467,906
Equipment Replacement 401,288 130,142 - - 531,430
Electric Storm Recovery - 1,113,801 - - 1,113,801
Hotel Occupancy Tax 78,181 - - - 78,181
Grant Funds 2,367 2,367
Keep Sanger Beautiful (KSB)5,526 - - 5,526
Library 96,730 - - - 96,730
Court Security 12,167 - - - 12,167
Court Technology 753 - - - 753
Child Safety Fee 54,551 54,551
Donations 18,573 - - - 18,573
TOTAL RESTRICTED 670,136$ 4,078,394$ 1,134,375$ -$ 5,882,905$
CAPITAL PROJECTS
General Capital Projects -$ -$ -$ 2,513,463$ 2,513,463$
Enterprise Capital Projects - - - 5,843,798 5,843,798
TOTAL CAPITAL PROJECTS -$ -$ -$ 8,357,261$ 8,357,261$
TOTAL CASH AND INVESTMENTS 11,100,221$ 5,802,747$ 1,134,375$ 8,357,261$ 26,394,604$
February 28, 2021
CASH AND INVESTMENTS
CITY OF SANGER, TEXAS
Debt
Service
55%
Water
Deposits
7%
Equipment
Replacement
8%
Electric Storm Recovery
18%
Other
12%
Restricted
Unrestricted
45%
Restricted
24%
Capital Projects
31%
Total Cash & Investments Cash for
Operations
83%
Contingency
Reserves for
Operations
17%
Unrestricted
General
Capital
Projects
30%
Enterprise
Capital
Projects
70%
Capital Projects
Page 7 of 12
Page 56
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 001-00-1000 0.05%8,117,159$ 9,135,587$
Employee Benefits Cash 110-00-1000 0.20%20,802 20,802
Employee Benefits MM 110-00-1010 0.20%92,977 91,808
Internal Service Fund 180-00-1000 - 137,362
OPERATING ACCOUNTS 8,230,938$ 9,385,559$
GF Contingency Reserve MM 2487969 001-00-1031 0.20%613,098$ 614,784$
GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2021 0.55%215,751 215,751
GF Contingency Reserve CD 674907 001-00-1043 7/13/2021 0.45%213,991 213,991
CONTINGENCY RESERVE 1,042,840$ 1,044,526$
*GF Equipment Replacement MM 2376237 001-00-1032 0.20%169,424$ 170,314$
*GF Equipment Replacement CD 719706 001-00-1033 7/6/2021 0.45%64,307$ 64,307$
*General Storm Recovery Pooled Cash 201-00-1000 0.05%133,333 166,667
EQUIPMENT REPLACEMENT RESERVES 367,064$ 401,288$
*Hotel Occupancy Tax 050-00-1000 81,181$ 78,181$
*Police Grant Fund 320-00-1000 2,367 2,367
*Fire Grant Fund 324-00-1000 61,880 66,780
*Library Grant Fund 342-00-1000 14 14
*Beautification Board - KSB 432-00-1000 5,526 5,526
*Library Restricted for Building Expansion 442-00-1000 44,604 44,604
*Library Building Expansion CD 702994 442-00-1035 1/22/2022 0.45%52,126 52,126
*Parkland Dedication Fund 450-00-1000 104,428 104,428
*Roadway Impact Fee Fund 451-00-1000 958,593 976,593
*Court Security Restricted Fund 470-00-1000 12,018 12,167
*Court Technology Restricted Fund 471-00-1000 750 753
*Child Safety Fee Fund 475-00-1000 54,551 54,551
*Forfeited Property Fund 480-00-1000 9,247 9,247
*Police Donations 620-00-1000 78 78
*Fire Donations 624-00-1000 6,150 6,575
*Banner Account for Parks 632-00-1000 5,561 5,561
*Library Donations 642-00-1000 6,359 6,359
OTHER 1,405,433$ 1,425,910$
TOTAL CASH AND INVESTMENTS 11,046,275$ 12,257,283$
TOTAL UNRESTRICTED 9,273,778$ 10,430,085$
*Restricted Funds
GENERAL FUND
February 28, 2021
CASH AND INVESTMENTS
Page 8 of 12
Page 57
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 008-00-1010 0.05%571,602$ 685,703$
OPERATING ACCOUNTS 571,602$ 685,703$
*Pooled Cash 008-00-1010 0.05%168,867$ 167,906$
*Water Deposit CD 2375850 008-00-1041 1/3/2022 0.45%300,000 300,000
WATER DEPOSIT REFUND ACCOUNT 468,867$ 467,906$
*Combined EF Debt Service MM 2376113 008-00-1039 0.20%2,280,416 2,366,545
BOND FUNDS 2,280,416$ 2,366,545$
EF Contingency Reserve MM 2809753 008-00-1012 0.20%611,582$ 613,264$
EF Contingency Reserve CD 787860 008-00-1014 2/14/2022 0.45%318,186 318,186
EF Reserve CD 642541 008-00-1040 9/25/2021 0.45%107,200 107,200
CONTINGENCY RESERVES 1,036,968$ 1,038,650$
*EF Storm Recovery MM 208-00-1033 0.20%1,098,137$ 1,113,801$
*EF Equipment Replacement MM 2376202 008-00-1034 0.20%129,072 130,142
OTHER 1,227,209$ 1,243,943$
TOTAL CASH AND INVESTMENTS 5,585,062$ 5,802,747$
TOTAL UNRESTRICTED 1,608,570$ 1,724,353$
*Restricted Funds
ENTERPRISE FUND
February 28, 2021
CASH AND INVESTMENTS
Page 9 of 12
Page 58
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 003-00-1000 0.05%932,304$ 1,075,363$
*DSF Money Market 2376105 003-00-1010 0.20%58,850 59,012
TOTAL RESTRICTED 991,154$ 1,134,375$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 004-00-1000 0.05%2,513,463$ 2,513,463$
TOTAL RESTRICTED 2,513,463$ 2,513,463$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%1,501,687$ 1,505,747$
*Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%2,086,195 2,118,856
*SEWER CAPITAL RESERVE - TAP FEES 3,587,882$ 3,624,603$
*Water Capital Reserve MM 2376156 840-00-1037 0.20%1,684,058$ 1,708,882$
*Pooled Cash 840-00-1000 0.05%673,789 510,313
TOTAL RESTRICTED 5,945,729$ 5,843,798$
*Restricted Funds
ENTERPRISE CAPITAL PROJECTS FUND
GENERAL CAPITAL PROJECTS FUND
DEBT SERVICE FUND
DEBT SERVICE & CAPITAL PROJECTS
CASH AND INVESTMENTS
February 28, 2021
Page 10 of 12
Page 59
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 41-00-1000 0.05%868,913$ 913,211$
*Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,777 331,803
*4A MM 902551273 Prosperity 41-00-1012 0.20%479,322 479,419
*Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2021 0.25%95,660 95,660
TOTAL CASH AND INVESTMENTS 1,775,672$ 1,820,093$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 42-00-1000 0.05%972,915$ 1,032,184$
*Cash MM 2379694 42-00-1010 0.05%195,234 195,771
*4B CD 653500 42-00-1013 4/3/2021 0.45%22,094 22,094
*4B CD 659924 42-00-1014 11/12/2021 0.45%21,850 21,851
*4B CD 664243 42-00-1015 6/5/2021 0.45%21,946 21,946
*4B CD 673277 42-00-1016 7/9/2021 0.45%21,900 21,900
*4B CD 686115 42-00-1017 8/4/2021 0.45%21,919 21,919
*4B CD 689521 42-00-1018 9/11/2021 0.45%21,839 21,839
*4B CD 694371 42-00-1019 10/14/2021 0.45%21,913 21,913
*4B CD 697230 42-00-1020 11/17/2021 0.45%22,028 22,028
*4B CD 699934 42-00-1021 12/18/2021 0.45%21,940 21,940
*4B CD 702285 42-00-1022 1/31/2022 0.45%21,741 21,741
*4B CD 706078 42-00-1023 2/19/2022 0.45%21,641 21,641
*4B CD 720097 42-00-1024 2/9/2022 0.45%21,378 21,378
*4B CD 720119 42-00-1025 11/9/2021 0.45%21,413 21,413
TOTAL CASH AND INVESTMENTS 1,451,751$ 1,511,558$
*Restricted Funds
4B FUND
4A & 4B FUNDS
February 28, 2021
CASH AND INVESTMENTS
4A FUND
Page 11 of 12
Page 60
a.
b.
Clayton Gray Jeriana Staton
Clayton Gray Jeriana Staton
Finance Director Interim City Manager
Ethics Disclosure and Conflicts of Interest
In accordance with the PFIA,investment officers are required to file a disclosure statement with the
Texas Ethics Commission and the governing body if:
the officer has a business relationship with a business organization offering to engage
in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or
the officer is related within the second degree by affinity or consanguinity,as
determined under Chapter 573 of the Texas Government Code,to an individual
seeking to transact investment business with the entity. PFIA 2256.005 (i).
CITY OF SANGER, TEXAS
INVESTMENT REPORT
February 28, 2021
The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies
as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the
Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly
on all accounts.Therefore,book value and market value are the same and the City does not have
accrued interest on its investments.
Page 12 of 12
Page 61
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 11.e.
AGENDA MEETING DATE: April 5, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jonathan Perkins, Interim Police Chief
ITEM/CAPTION:
Racial Profiling Report
Attached is a copy of information from January 1, 2020 through December 31, 2020 regarding racial profiling
information set in place by policy. There have been no complaints filed with this department regarding a racial profiling
incident.
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Racial Profiling Report 3/31/2021 Cover Memo
Page 62
Racial Profiling Report | Full
_______________________________________________________________________________________________________________________________
$JHQF\1DPH SANGER POLICE DEPT.
Reporting Date: 01/22/2021
TCOLE Agency Number: 121217
Chief Administrator: JONATHAN W. PERKINS
Agency Contact Information:
Phone: (940) 458-7444
Email: jperkins@sangertexas.org
Mailing Address:
P. O. BOX 578
SANGER, TX 76266-1729
This Agency filed a full report
SANGER POLICE DEPT. has adopted a detailed written policy on racial profiling. Our policy:
FOHDUO\GHILQHVDFWVFRQVWLWXWLQJUDFLDOSURILOLQJ
2) strictly prohibits peace officers employed by the SANGER POLICE DEPT. from engaging in racial profiling;
3) implements a process by which an individual may file a complaint with the SANGER POLICE DEPT. if the
individual believes that a peace officer employed by the SANGER POLICE DEPT. has engaged in racial
profiling with respect to the individual;
4) provides public education relating to the agency's complaint process;
5) requires appropriate corrective action to be taken against a peace officer employed by the SANGER POLICE
DEPT. who, after an investigation, is shown to have engaged in racial profiling in violation of the SANGER
POLICE DEPT. policy;
6) requires collection of information relating to motor vehicle stops in which a warning or citation is issued and
to arrests made as a result of those stops, including information relating to:
a. the race or ethnicity of the individual detained;
b. whether a search was conducted and, if so, whether the individual detained consented to the search;
c. whether the peace officer knew the race or ethnicity of the individual detained before detaining that
individual;
d. whether the peace officer used physical force that resulted in bodily injury during the stop;
e. the location of the stop;
f. the reason for the stop.
7) requires the chief administrator of the agency, regardless of whether the administrator is elected, employed,
or appointed, to submit an annual report of the information collected under Subdivision (6) to:
a. the Commission on Law Enforcement; and
b. the governing body of each county or municipality served by the agency, if the agency is an agency of a
county, municipality, or other political subdivision of the state.
The SANGER POLICE DEPT. has satisfied the statutory data audit requirements as prescribed in Article 2.133(c),
Code of Criminal Procedure during the reporting period.
1 of 9
Page 63
Executed by: JONATHAN W. PERKINS
Interim Chief of Police
Date: 01/22/2021
2 of 9
Page 64
Motor Vehicle Racial Profiling Information
Total stops: 964
_______________________________________________________________________________________________________________________________
Street address or approximate location of the stop
City street 786
US highway 160
County road 0
State highway 12
Private property or other 6
Was race or ethnicity known prior to stop?
Yes 6
No 958
Race / Ethnicity
Alaska Native / American Indian 0
Asian / Pacific Islander 6
Black 95
White 727
Hispanic / Latino 133
Gender
Female 333
Alaska Native / American Indian 0
Asian / Pacific Islander 2
Black 34
White 269
Hispanic / Latino 28
Male 630
Alaska Native / American Indian 0
Asian / Pacific Islander 4
Black 61
White 458
Hispanic / Latino 105
Reason for stop?
Violation of law 25
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 3
White 13
3 of 9
Page 65
Hispanic / Latino 9
Preexisting knowledge 20
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 3
White 12
Hispanic / Latino 5
Moving traffic violation 687
Alaska Native / American Indian 0
Asian / Pacific Islander 4
Black 64
White 529
Hispanic / Latino 88
Vehicle traffic violation 232
Alaska Native / American Indian 0
Asian / Pacific Islander 2
Black 25
White 173
Hispanic / Latino 31
Was a search conducted?
Yes 90
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 13
White 62
Hispanic / Latino 15
No 874
Alaska Native / American Indian 0
Asian / Pacific Islander 6
Black 82
White 665
Hispanic / Latino 118
Reason for Search?
Consent 14
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 13
4 of 9
Page 66
Hispanic / Latino 1
Contraband 7
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 6
Hispanic / Latino 1
Probable 40
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 11
White 25
Hispanic / Latino 4
Inventory 9
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 1
White 5
Hispanic / Latino 3
Incident to arrest 20
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 1
White 13
Hispanic / Latino 6
Was Contraband discovered?
Yes 63 Did the finding result in arrest?
(total should equal previous column)
Alaska Native / American Indian 0 Yes 0 No 0
Asian / Pacific Islander 0 Yes 0 No 0
Black 11 Yes 6 No 5
White 42 Yes 24 No 18
Hispanic / Latino 10 Yes 7 No 3
No 27
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 2
White 20
Hispanic / Latino 5
5 of 9
Page 67
Description of contraband
Drugs 48
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 10
White 32
Hispanic / Latino 6
Weapons 2
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 2
Currency 0
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 0
Alcohol 8
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 1
White 5
Hispanic / Latino 2
Stolen property 0
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 0
Other 5
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 5
Hispanic / Latino 0
Result of the stop
Verbal warning 0
6 of 9
Page 68
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 0
Written warning 531
Alaska Native / American Indian 0
Asian / Pacific Islander 5
Black 59
White 399
Hispanic / Latino 66
Citation 359
Alaska Native / American Indian 0
Asian / Pacific Islander 1
Black 28
White 280
Hispanic / Latino 49
Written warning and arrest 0
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 0
Citation and arrest 8
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 1
White 7
Hispanic / Latino 0
Arrest 66
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 7
White 41
Hispanic / Latino 18
Arrest based on
Violation of Penal Code 67
Alaska Native / American Indian 0
Asian / Pacific Islander 0
7 of 9
Page 69
Black 7
White 44
Hispanic / Latino 16
Violation of Traffic Law 2
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 1
Hispanic / Latino 1
Violation of City Ordinance 0
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 0
Outstanding Warrant 5
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 1
White 3
Hispanic / Latino 1
Was physical force resulting in bodily injury used during stop?
Yes 0
Alaska Native / American Indian 0
Asian / Pacific Islander 0
Black 0
White 0
Hispanic / Latino 0
No 964
Alaska Native / American Indian 0
Asian / Pacific Islander 6
Black 95
White 727
Hispanic / Latino 133
Number of complaints of racial profiling
Total 0
Resulted in disciplinary action 0
Did not result in disciplinary action 0
8 of 9
Page 70
Submitted electronically to the
The Texas Commission on Law Enforcement
9 of 9
Page 71