05/06/2019-CC-Agenda Packet-RegularBANGER
*TEXAS
AGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, May 6, 2019
7:00 PM
502 ELM STREET
SANGER, TEXAS
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. CITIZEN INPUT: (Citizens are allotived 3 minutes to speak. The City Council is unable to
respond or to discuss any issues brought up during this section).
3. CONSENT AGENDA:
a) Approval of Minutes
1) City Council Work Session, April 15, 2019.
2) Regular City Council Meeting, April 15, 2019.
4. Consider Any Items Removed from Consent Agenda.
PROCLAMATIONS
5. Consider, Discuss, Possibly Approve and Present Proclamation #05-01-2019 Proclaiming
May 611, 2019 as Children's Mental Health Awareness Day in the City of Sanger.
6. Consider, Discuss, Possibly Approve and Present Proclamation #05-02-2019 Proclaiming
the Month of May as Motorcycle Awareness Month in the City of Sanger.
REGULAR AGENDA
7. Presentation for Children's Advocacy Center for Denton County, Presented by Troy
Hamm, Board Member.
8. Conduct a Public Hearing Regarding a Replat of Lots 1R, and Lot 2R, Block A, L.L. & T.
Addition, Being a Replat of Lot 1, Block 1, L.L.&T. Addition, Being 7.026 Acres in the
Reuben Bebee Survey A-29, and Being in the Extraterritorial Jurisdiction (ETJ) of the
City of Sanger, Generally Located North of FM 455 and Approximately 1300 Feet East of
the Intersection of Union Hill Road and FM 455.
9. Consider, Discuss and Act on the Replat of Lots 1R, and Lot 2R, Block A, L.L. & T.
Addition, Being a Replat of Lot 1, Block 1, L.L.&T. Addition, Being 7.026 Acres in the
Reuben Bebee Survey A-29, and Being in the Extraterritorial Jurisdiction (ETJ) of the
City of Sanger, Generally Located North of FM 455 and Approximately 1300 Feet East of
the Intersection of Union Hill Road and FM 455.
10. Consider, Discuss and Possibly Act on a Contract with NO-DIGTEC, LLC on a Potential
Sewer Replacement Project Along Peach Street at a Cost of $188,819.42 and Authorize
Director of Public Works to Execute Agreement.
11. 'Consider, Discuss and Possibly Act on Resolution No. 05-08-19 of the City of Sanger,
Texas Authorizing Signatures, For Banking Services on Behalf of the City of Sanger,
Texas; Providing for an Effective Date.
12. Consider, Discuss and Possibly Act on Resolution No. 05-07-19 of the City Council of the
City of Sanger, Texas, Ratifying a Contract for the Emergency Repair of Water Well;
Making Findings Exempting Such Contract From the Requirements of Competitive
Bidding, and Providing an Effective Date.
13. Consider, Discuss and Possibly Act on Authorization to Utilize the Interlocal Purchasing
Agreement With the City of Grand Prairie for Contract for Services .with Reynolds
Asphalt & Construction Company for Street Reconstruction of llth Street from Elm to
Hughes, 12" Street from Elm to Bolivar, 13' Street from Bolivar to Hughes, and Hughes
from loth Street to the Service Road at an Amount Not to Exceed $120,000.
14. EXECUTIVE SESSION: CLOSED MEETING
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
- Section 551.074 — Personnel Matters
(City Manager Annual Performance Review)
15. RECONVENE: OPEN MEETING
Any Action Taken.
16. INFORMATION ITEMS:
a) Disbursements for April 2019.
17. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members
of Council to bring forward items they wish to discuss at a future meeting, A Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items
may be placed on a future meeting agenda with a consensus of the Council or at the call of
tit Mayor).
18. ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to he general public at all times. Said notice was posted on
the following date and time: at-j>(�. M., and remained
posted continuously for at least 72 oV; ti ��fo,e scheduled time of said meeting and shall
remai"gsted untol)ineeting is adjo
Cheryl,'rice City Secretary
City of Sanger, Texas
This facility is wheelchair accessible �l t1ile�e�rking spaces are available. Requests for
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accommodations or interpretive services �Wnth+$L"�nzade 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 458-7930 for further information.
CITY OF SANGER, TEXAS
MINUTES: CITY COUNCIL WORK SESSION
April 15, 2019 — 6:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tam Gary Bilyeu;
Councilman Bill Boutwell; Councilman Allen Chick; Councilman David Clark.
COUNCIL MEMBERS ABSENT: Councilman Lee Allison.
The Mayor and four (4) Council Members were pre -sent constituting a quorum.
STAFF MEMBERS PRESENT: City Manager AIina Ciocan; Economic Director Shani
Bradshaw; Director of Development Services Ramie Hammonds; City Engineer Tracy
LaPiene; City Secretary Cheryl Price,
1. Call Meeting to Order.
Mayon Muir called the Work Session to -order at 6:03 PM on April 15, 2019.
2. Economic Development Update (Shani Bradshaw, Director of Econowip
Development).
Economic Development Director Shani Bradshaw was recognized, She provided the
Mayor and City Council with an Economic Development update on some of the items
completed over the last couple'of months and what she is currently working on. She
noted that she now has a booth and some marketing materials for trade shows. She
noted a couple of trade shows that she has attended so far. She presented photos of
the booth and some samples of some of the marketing materials and demographics for
the City. She is in the process of updating the demographics to incorporate the retail
analysis that was presented to Council about a month ago. This information is
provided to site selectors and brokers and prospects at the shows. We hired the Retail
Coach back in January and Council was provided the report in February and as was
discussed it helps target specific businesses. She summarized the information she is
planning to provide to prospects and incorporate on the website as well. She advised
she monitors information on the social media sites and updates them with job
opportunities and any type of economic development information that - she can:
provide. She also provides information for Parks and Recreation, anything that
promotes more tourism. for Sanger. She noted that she has been speaking with some
prospects but can not give any details at this time. She advised that some of the
industries that she has targeted are light manufacturing, healthcare, supermarket, and
grocery stores. She noted that the warehouse is an item on the regular Council
session tonight and would address it at that time. For economic development she has
to attend a lot of training and conferences. It is also important to maintain a
relationship with the regional workforce as well as the colleges and mentioned the
event in October where we partnered with NCTC and the adult continuing education
department and held an even at the Sanger library. She summarized the resources that
the event provided for businesses. In January we partnered with the Goodwill
Industries of Fort Worth to assist people with disabilities and disadvantages to help
them achieve maximum independence. She summarized the conferences she has
attended (TEDC-Texas Economic Development Council, The ICSC — International
Conference of Shopping Centers), conference in Fort Worth. The ICSC is a deal
show and you scope out the businesses you are targeting and set up meetings. She
noted there is a huge ICSC Recon convention in Las Vegas in May and hoped in the
future the City of Sanger could attend. Some of the other cities that attend and rely
on this conference heavily to bring retail into their cities, City Manager Alma Ciocan
noted that she was required to attend in her previous job and noted it is a huge event
and everyone you can think of in the world of retail is there. It was noted it is very
expensive to get a booth, so you basically make appointments three to four months
prior and meet with prospects there and you literally walk the show. The little cities
could not get the big executives to come to their City but they would go to ICSC
Recon and you could talk to the corporate people there that actually choose site
selection. There was discussion regarding the expenses.. Mayor Muir noted that if
there were two or three things that we were really chasing and we needed to work at
them a little harder it may be worth at least talking about. There was brief discussion
regarding this item and that it may be something to look at after we get the
Comprehensive Plan completed. Councilman Chick noted that he liked the idea that
we are targeting business. Ms. Bradhsaw noted a few other events she is planning on
attending in the future; Retail Live in Austin, where all there is are Retailers who
have booths set up and noted examples such as Starbucks, Carts Jr, the Shoe Box,
Brookshires, etc. The other one that she will have a booth at is NTCAR, North
Texas Commercial Association of Realtors. She is serving as a liaison for the Sanger
Chamber and also recently signed up with the Denton Chamber. She updated the
Boards activity. The 4A Board is talking about the warehouse and they have shown it
to other prospects and they have other plans for the building. They axe putting the
warehouse on hold for now and this will be discussed later on the regular agenda.
The 4B is very focused on the park that would be. on the east side of IH-35. In
addition she is working with them on helping with the comprehensive plan. Mayor
Muir noted that the cost of bonding the east side of the park is probably not
happening at this time with the capital improvement projects that we have going on
right now. There was discussion of having a joint meeting with City Council and the
4A & 4B Boards. Councilman Boutwell noted with the widening of I-35 that it would
be prudent to wait and see what is going to happen there. Mayor Muir noted that the
City did submit the information for plans in the comment box that the City wanted an
access attaching Porter Park and the proposed park on the east side of IH-35. There
was discussion regarding the marketing piece she provided and how it is decided
what goes on the material presented and the types of markets we are focusing on. It
was noted that the Council would get quarterly Economic Development updates
and/or sooner if any information comes up.
3. Discuss Adoption of 2015 International Codes and 2014 National Electric Code
with Applicable NCTCOG and the City of Sanger Amendments (Ramie
Hammonds, Director of Development Services).
Director of Development Services, Ramie Hammonds was recognized. She noted
when we do our local amendments staff reviews them and looks at what is the
benefit, what is the cost, what is the justification. She provided a list of the six local
amendments to the ICC Codes (below) being proposed and further explained each of
the changes being made.
I
Code
National Electric Code
National Electric Coda
Section
3.502 SEC 110(A)(1)
3.502 sac 210.8(A)(1)
International Residential Code 3.602 sec 1305.1.3
IntemationalResidentialCode 3.602sucE340S3.1
International Plumbing Code 3.302sac 1003.3.8
Fire Code 5.2D2sec912.2.3
ice•:-s��4�,ac•.. � .
Local Code Amendmem
-
Cost Increase/Decrease
_ iuslificatl9p - - - --- --
Section 110(A)(1); Meter
This allows Orst responders to know
Identification. On commercial sites
which meters serve which areas. In
meter shall be equipped with a brass
the event of an emergency Ills dear Approximate cost$4.00
tag permanently affixed displaying
which meter needs to be
the address that the meter Is
disconnected or pulled.
servicing.
210.8(A)li);Dwelling Units. in
•Thisprovides ameans for raldents
is
bathrooms and kitchens where
to
to able to reset a tripped
abletoretacle
'Ground-Fault-Circuibinlerruption
etheripped mom being Noaddr0onalcost
recre�
.devfcesare required the reset shall
be located In the room served.
1305.1.3 Water heaters other than
tankless shall not be Installed within
Added weight of water heater In
attics; with the exception of
additional to potential for greater SO& decrease in cost
replacement of existing water
damage In the event of* failure.
beaters.
E340S3.1; Panelboards shall not be
increased convenience and Safety for
Installed on the exterior of a dwelling,
No additional cost
residents
unit
2003.3.8; Sample Well. A 12Inch
To allow sampling of water to ensure
sample well shall be provided on ell
no grease Is being directed into Costunknown
&raise Interceptors or separators.
Wastewater System
912.2.3 Hydrant Distance. An
Hose comesin50feetsec0ont.This
,approved firehydrant shall be
ellowsthefirst responders tobeable
'located within SOfeet ofthe fire
to connect with one hose whichsave.Cost unknown lncrease/dscreaie
department connection as the fire time and man power. The City depending on project
hose lays along an unobstructed typically only has 3firefighters ana
There was a brief discussion. and question period regarding each of the above items.
There was discussion regarding the International Fire Code amendment and what it
would cost the developer.
Ms. Hammonds summarized the other changes being brought forward tonight are the
2015 Building Codes with the COG amendments. Most of the COG amendments
are the ones that were not adopted and were already covered somewhere else in the
code. She noted that we recently were due for an ISO Rating and noted how
intimidating the size of the packet and the questions they asked were. The ISO
Rating is done every 4 years and the last ISO Rating was done in 2015. There is a
scale of 1-10 with "1" being the very best you can score and "10" being the worst.
The City of Sanger was sitting at a "9"; however, with the adopting of the codes,
with our increased inspections with our in-house plan review and everything that we
have put together so far, our new ISO Rating for Residential one -family and two-
family dwellings is a "5", and our Commercial is a "4". This affects the citizens of
Sanger because it may possibly lower a homeowner's rate as a discount according to
the ISO Rating. Also, if we were to have a natural disaster, federal funds that
residents could get are based off of the ISO Ratings and a higher rating would mean
more funds are provided. So, it really does pay to update and work on these types of
improvements and keep things up to date. Mayor Pro Tem. Bilyeu noted this is good
news and asked how we could get this word out. That every citizen should be asking
their insurance agent if they qualify for this reduction. There was discussion
regarding some of the variables regarding the reduction given by an insurance
company, such as the date the home was built, how far they are from a fire station,
etc. It was noted that this item is on the regular agenda and there is also a section
on Model Home Guidelines. Recently there have been several builders who would
like to permit model homes before the subdivision is accepted so they can get
started. Staff has developed guidelines and each builder is allowed one model home
per subdivision. There will not be any CO's (Certificate of Occupancy) issued until
! the subdivision is accepted. She noted the Lakeridge Development wants one and
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they will be ready in about :four weeks, and this will let them go ahead and start
construction of the model home and at about the time the subdivision is ready the
model home should be ready for a CO. Again, a CO will not be issued until the
subdivision is completely accepted and staff will not file the plat until the
subdivision is fully inspected and accepted. This will be spmething that the
developer will work through with Engineering. Each builder within a subdivision
will be allowed one model home. There was brief discussion.
Councilman Clark began discussion on the code for the grease interceptor -and he
noted concern regarding this requirement. It was noted 12-inch sample well was a
standard size, that this box would sit right next to the grease interceptor allowing for
sampling the product after it leaves the tank. There was discussion regarding the
wording which currently says, "a 12-inch sample well shall be provided on all grease
interceptors or separators". Councilman Boutwell suggested that the wording could
be changed to "immediately adjacent to the exit of the interceptor." There was
discussion regarding the cost of the improvement. It was noted that this requirement
would only be on new construction or remodeling.
4. Overview of Items on Regular Agenda.
None.
S. Adjourn.
There being no further business, Mayor Muir adjourned the Work Session at 6.53 PM.
CITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
April 15, 2019, 7:00 p.m.
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu;
Councilman Allen Chick; Councilman Bill Boutwell; Councilman David Clark.
COUNCIL MEMBERS ABSENT: Councilman Lee Allison..
The Mayor and four Council Members were present constituting a quorum,
STAFF MEMBERS PRESENT: City Manager Alina Ciocan; City Engineer Tracy LaPiene, P.E.;
Director of Development Services Ramie Hammonds; City Planner Muzaib Riaz; Truman
Resource Coordinator 7eriana Staton; City Secretary Cheryl Price.
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Muir called the Regular City Council Meeting to order on April 15"', 2019 at 7:02 p.m.
Councilman Chick gave the Invocation and Councilman Clark led the Pledge of Allegiance.
2. CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable to
respond or to discuss any issues brought up during this section).
Mayor Muir noted that had two citizen input forms and noted they are pertaining to agenda
items and they would be recognized during items 7-10.
3. CONSENT AGENDA:
a) Approval of Minutes
1) Regular City Council Meeting, April 1, 2019.
Item 3 a. was removed from the Consent Agenda and voted on separately under Item
4. Councilman Clark was absent the last meeting and wished to abstain from the
approval of the minutes.
b) Approve Resolution No. 04-06-19 Appointing Tracy A. LaPiene, as the City of
Sanger Representative to the Upper Trinity Regional. Water District Board of
Directors for a Four (4) Year Term.
c) Approve the 2019-2020 Interlocal Cooperation Agreement for Shared
Governance Communications and Dispatch Services System Between Denton
County and the City of Sanger's Police and Fire Departments and Authorize the
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REGULAR AGENDA
5. Consider, Discuss, and Possibly. Approve the Agreement for Banking Services with First
United Bank, and the Form of Custodial and Safekeeping Agreement Set Forth in the
Proposal, and Authorize the City Manager to Sign Both, and. Any Other Administrative
Documents Necessary to Give Full Effect to the Selection of the Bank as the City's
Depository Bank.
City Manager Alina Ciocan summarized the item. She noted that in March the proposal for
banking services was approved for banking services with First United Bank. The agreement
has been drafted and the RFP included in the agreement by reference. Legal Counsel has
reviewed the agreement. She noted that Greg Farrow, President of First United Bank was
present if there were any questions. Mayor Pro Tem Bilyeu noted for the record we only
received one response to the RFP.
A motion was made by Councilman Boutwell to approve the agreement for banking services
with First United Bank, and the Form of Custodial and Safekeeping Agreement set forth in
the proposal, and authorize the City Manager to sign Both, and any other administrative
documents necessary to give fall effect to the selection of the bank as the City's depository
bank. The motion was seconded by Mayor Pro Tem Bilyeu. The motion carried
unanimously with a 4-0 vote (Councilman Allison absent).
6. Consider, Discuss . and Possibly Act on Authorizing the 4A Industrial Development
Corporation to Pay the Remaining Debt of $280,503.75 on the Warehouse Located at
103 Bolivar Street, Sanger, Texas.
Economic Development Director Shand Bradshaw was recognized to summarize the request.
The 4A Industrial Corporation had a meeting on April 2, 2019. They discussed the warehouse
and decided that instead of putting the building back on the market that they would like to
pursue paying the note off and save some interest. They would like to bring the building up
to where it needs to be and revisit putting the building back on the market after the
comprehensive plan has been implemented. If we add a downtown component to the
comprehensive master plan it will give us a better idea of what the city is looking for in that
area, She provided detailed information on the payoff of the loan. However, there is some
information that she needs to provide to the Council before a vote on the issue is made. It was
noted that she will get the additional information and bring the item forward at the next
meeting. There was brief discussion as to tabling the item or taking no action on the item.
No further discussion and no action taken on this item.
7. Consider, Discuss and Possibly Act on Ordinance H04-09-19 Approving Amendment to
Chapter 10 Subdivision Regulations Exhibit A Subdivision Ordinance Section 6.02b
Pavement Thickness Requirements; Providing for a Severability Clause, Penalty of
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Fine, and an Effective Date.
City Engineer Tracy LaPiene, P.E. was recognized to summarize. He advised that at some
point in the future he plans on doing a more comprehensive review of the City's subdivision
ordinance. At this time, he is proposing a revision to the pavement requirements with
regards to the thickness, strength of the concrete and spacing of the rebar to make subgrade
stabilization in line with general practice in the area. Normal practice is that they are doing a
geotechnical report with regard to the amount of moisture conditioning that they use and how
they are going to be filling in everything for their structural components and throughout their
entire development. It is generally standard practice either on the residential side or the
commercial side that they are doing a Creotech report, and he is asking for the option to
review that report. He noted he provided a comparison of several different communities and
what their requirements were to base the recommendations to the Council. Bumping up
residential streets from 3000 psi to 3600 psi and tightening up the xebar from 24-inch spacing
to 18-ineh spacing. On the collectors bumping the thickness up to 8 inches with number three
bars on 18-inch center. Also standard in most communities, if you are placing your
pavement down with a box paver there is one strength requirement, and if you are doing it by
hand., they usually bump up to the next level of psi which is also standard practice. Mayor
Muir thanked Mr. LaPiene for the presentation and for providing a comparison of other
communities. It was noted that Denton has higher requirements because their life cycle is 40
years where other communities have a standard life cycle of 20 years.
Mayor Muir noted that he had a Citizen Input Form from Carolyn Cashion, Ultra Homes,
Sanger, Texas who wished to speak on Items on the agenda and referenced Item Nos. 7 (this
item) 8, and 10. He asked Ms. Cashion if she wished to speak on this particular item at this
time.
Ms. Carolyn Cashion, Ultra Homes was recognized and asked if she could do it all at once
and Mayor Muir responded noting that she could address all of her comments and concerns
and the Council could take them into consideration during this and the other items. That the
Council would like to hear her input before voting on the items. Ms. Cashion noted one of
the things that she wanted to talk about is in basically, Article 1, the codes. She noted that in
the agenda tonight there are a lot of codes that are being addressed. One of the things that is
not clear, that she would like to see as a builder, and for the City, when this is adopted, you
say what you are adopting it for. For instance, she asked to separate the industry, is it
residential, is it multi -family, is it commercial; because you have got IBC, you have got some
commercial codes, and then, it is addressing residential, but they are all grouped together.
So, that allows for over -reach of inspectors because they are going to be able to pull from any
code they want to pull, and that is an issue and that they are kind of seeing that now. Just as
an example, they are required to have TECQ inspections and they are paying a lot of money
and they are doing it, but they are still getting red tags Rom the City inspector for things that
have already been noted and they are trying to take care of, and they are having to pay for re -
inspections. They are having the same thing happening on engineering. They pay for
engineering and engineering pre -pour inspection and the inspector decides that he wants for
4
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the City to take responsibility for the foundations and he is inspecting them and deciding if
he wants to red tag them and thinks two inches of plastic is different and he was measuring
them. She said she was told in the beginning that the City didn't want responsibility for that,
and from an engineering standpoint if he is going to overrule them then that is putting it back
on the City's responsibility versus the engineer. So, those are the things on that, that she
would like to address, is that it needs to be defined. Are they building to IRC or are they
building to IBC or all of the different things that are in here. The other one, the main thing,
is moving on your agenda, is going to IRC 2015. She noted she understands different codes
and the reason why. Since 2017 they have had tremendous cost increases from the
permitting, fart of it, Council was are gracious enough to give them some warning that they
had $1,500 in impact fees that they lalew were coming, and she was assuming that was to
Marion Road since impact fees have to be used, for her situation, have to affect their
subdivision and that would be the only road. She noted she would be excited to see some
improvements on Marion Road because everyone knows it is heavily traveled. Mayor Muir
noted that he thinks that Impact pees can be used anywhere in the infrastructure of the City
because people coining out of any subdivision drive any major collector or thoroughfare type
road, He noted that he did not believe that there is a limitation on to having to use it on an
adjacent road. Mayor Muir noted that they do not disagree regarding the situation on
Marion, but he was just trying to clarify regarding the impact fees. He noted that new people
coming into a subdivision don't just drive Marion Road or a little bit of 455, they come -into
town and drive on 5'h Street, they go down Acker, and Bolivar they go to ball games at the
middle schools, etc. He noted that he believed that impact fees can go anywhere. Ms.
Cashion noted that, that is not what they are told, but that is up to the City's attorney. They
and their attorney believe that they have to be a connector road to the subdivision. Mayor
Muir noted that she may be talking about the requirements of an improvement or
development of roads adjacent to a property being developed. She noted that those costs that
they have had have gone up in permitting and if we go to IRC, with the short notice that she
had today and it is very difficult to look at all of the things to see what things have been left
out in this and added to according to the 2015, so there may be some things there as well.
The biggest thing on that is the energy code. The 20t5 energy code was federally mandated.
It went into place and was active in 2016 when it became mandatory. That was the first code
as builders, just for education benefit, that has ever been mandated by the federal government
made the same code for, lets put it this way, from Alaska to Hawaii which need totally
different things. There have been some prescriptive added to it, and things like that and the
one that that they do at Ultra is all of their energy codes are certified. There are duct blowers
and there is testing, everything has to meet guideline certification. But with the 2015 going
in that can add additional cost and they are not allowed to use the prescriptive they are using
now so that is something that she would like to see added is that they would like to use the
2015 prescriptive because that keeps them from having to do things that actually give the
homeowner nothing but it is going to cost them several thousand, over two -thousand dollars
a house depending on which size they put in that they are not going to gain any benefit from
it because they are already at so low that you are having to put more fresh air vents in just to
get enough circulation in the house. The other thing that she saw that is critical for builders,
not just her but any building and the City was gracious to do it on the impact fees, is the fact
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that these things are starting iminediately. They all have houses sold that are already not
expecting to add thousands of dollars to the cost of it when you say immediately that are not
permitted at this point. They would like to see some time delay in the fact of it going
forward if staff does persist: in it going forward like it is right now, Those are her main points
is that they really do need some time on that, not only to do that but to be able to understand
everything but to make sure we are all on the same page when we are going forward and be
able to study them and know them because there are so many elements in that code that
change. They have had in the last year, part of the fees going forward for them, with all of
the new development fees being put on subdivisions and stuff roll right back to the
homeowner. So, they have already had lot increases once they hit Phase 6 from $5600 a lot
from Phase 4. The are adding another $2000 in permitting and then you start talking about
having to add two to three thousand in construction costs, the next thing they know is they no
longer have affordable housing and they are pricing themselves out of the market, She
thanked the Mayor and Council for listening to her.
Mayor Muir noted that Lisa Dritschler, McClintock Homes mentioned she would like to
speak on items 8 and 10. She noted she could wait until this item was complete. Mayor
Muir asked if staff wanted to address any items raised. Director of Development Services
Ramie Hammonds was recognized. She noted that one of the questions was the codes that
the City is developing under. Although there are many codes in here that we are adopting,
only the residential codes affect residential. The IBC is Commercial and the codes
themselves clearly state that. That is not something that we have to call out. The residential
code is for one -family and two-family dwellings. The Commercial code does not cover
residential, so that is already taken care of. Another item that was asked about was the
energy code. The City already allows for the prescriptive method *_ that is not changing
anything that the City is doing with the energy code that they have currently been doing, that
we are going to continue with the same. She did get a call from the Dallas Builders
Association today and he sent over some wording that came out of the 2018 codes which we
are'not going to, but the wording still could be used It was too late to put it in, but to clear
things up we are already doing those things and it may be something in the future that we put
in as an amendment. She noted that they have been letting the City's builders know that we
are moving towards the 2015 codes for some time now. The effective date for the new Code
this year is May 1". in 2012 it was May 11t, that they have just continued with that cycle and
noted that it is something that they can look at.
Mayor Muir noted that it is the 2015 Building Code, He used the analogy that we don't want
to buy the new car on the showroom floor, we want the bugs to get worked out and we want
local COG to look at it and then we can make the fewest adjustments like our local changes
to the building code for adoption. Every City is going to be moving through these codes and
once a code comes out, cities are not sitting stagnant forever. That builders, he thinks, know
that the code will be changing and he does not want to be preaching but it is four years out
from the 2015 code and it has been out there a while.
Ms, Hammonds also noted that the ISO ratings are heavily weighed on the fact that we are
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moving to the 2015 code. Mayor Muir summarized the ISO Rating the city recently received
which was discussed in the Work Session tonight. That bringing these codes forward does
affect the City's ISO Rating. He noted that staff mentioned in the Work Session tonight that
the City's rating is going from a "9" with "10" being the worst to a "5" in residential. So, it
will help the residents as far as insurance discounts and for increased Federal funding if a
disaster occurs in Sanger and this is because of the improved codes and processes that have
been put in place. Mayor Muir asked if that helped clarify some of the concerns. Ms.
Cashion stated it did with the energy,
It was decided that Lisa Dritschler, McClintock Homes would also be recognized to speak to
continue this discussion. She noted on Item 8 of the Ordinance, all of the cities are moving
to the new codes, it is just a natural progression. Her only concern is what Ramie addressed
is the air exchange trade off, because what COG did recommend and it was left out of our
ordinance tonight and it actually puts into writing what the City is already doing. They just
respectfully aslc that it be added to the ordinance since the city is already doing it, lets put it
in writing that it is ok to do, so that one day if something happens and someone new comes
in, they are not questioning it and we are covered, She reiterated that she would like to see it
in writing. Director of Development Services Ramie Hammonds noted that they could
certainly do that. Ms. Dritschler explained that it allows a certain number of air exchanges
and is an alternate way of meeting the code, so to speak. The only other thing that she noted
she has is the effective date of the ordinance, On Item 8, strictly because they do have sold
units in 'backlog already, it takes at least 30 sometimes 45 days to get engineering and
everything together to even submit to the city, She noted that they all have houses that are
sold already and they are going to incur thousands of dollars more cost that they did not
'anticipate and she cannot react and adjust their prices accordingly because it would go back
to the buyer'so the would respectfully request some kind of delay in the effectiveness of it,
pass it tonight and make the effective date 60 to 90 days from now would be ideal. This is
something that she would ask for all of the builders that that have sold houses that have not
been permitted yet. One thing that Carolyn touched on as well is the overlap of TECQ,
where the City came and asked them to remove the rocks and stones that were at the dead
ends in the streets that did not continue on in Sable Creek. TCEQ mandated that they have
there there and they,went back and forth for quite some time until they asked the City to send
it to them in writing that they want them to remove the stones and finally the City said they
could leave them. OIL fine because TCEQ said we had to have them. So, there is overlap
and conflicting information, so, what do you do, we are going to follow TCEQ rules first, so
that is something to take into consideration. The other item she had was on Item 10, I believe
it is, on the inspections and fees. The building permit and inspection fees were defined in
Texas as a user fee. The user fees are levied by the City for the right to user services and
they must be in relationship to cost to provide those services, So, in this case the services are
building inspections, permitting and the time to perform inspections and the administrative
cost that goes along with that. So, the proposed fees in your ordinance are not based on the
cost of the services they are based on a valuation that is given in the ICC chart and she
provided the City Council a copy of the ICC chart, These costs are based on a national
average and it even tells you in one, two, three, four different places it is not supposed to be
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used as a guide for cities or jurisdictions. She stated she wanted to make sure that everyone
has the information and passed out more information to Council. She pointed to the first
paragraph that she has outlined, that it says that the ICC strongly recommends that all
jurisdictions evaluate it and assess it on their own internally. Then, you go down to the
second marking, it says this data table is not intended to be used as an estimating guide
because it reflects average costs. If you go further down, it says again, it should be noted that
these are average costs based on construction methods that are typical and the costs include
the foundation all the way to roof, it does not take into account any regional costs, and it
should be adjusted accordingly. If you go to the second page it is going to tell you that the
table here that they are using in the ordinance or proposed using, which they currently are,
this is a square foot of construction cost not including the price of the land it is strictly from
the foundation to the roof is what this is supposed to provide and it supposed to be adjusted
accordingly for each region. Well, unfortunately the permit valuations the .builders turn: in
their permit app, and we put on there fiom sticks to bricks from slab to roof, what that cost is
on the permit and then the City comes back and gives them the valuation based on that chart.
Well the chart actually shows that based on here (referencing charts she provided to City
Council) here is four houses that they have done recently and some are older, where the City
has valued over $100,000 higher than her sticks and Bricks and in some, in a lot of the cases,
if you go back and look at all of them, higher than what they sold the house for. So, they are
giving a valuation to the property that is more than what they sell the house for here in
Sanger. One great example, in Phase 3, $400,000.00 for a house in Sable Creek Phase 3.
She wished she could sell them for that. So if you go back to what a user fee is, here is a
great example if you think of safety inspections and you think about cars, does the body shop
charge more for a Cadillac than they do a Chevy Impala, no because it is a user fee, it is
based on the service they are providing. So she has two houses the exact same square
footage and have two completely different price points because and which is not supposed to
be included as different they have two different finish outs vinyl, linoleum, with a marble .tub
and have hardwood floors and a Jacuzzi and by this table they would be valued the same.
So, her point is that the evaluation and the expensive houses has nothing to do with the fee
from Texas Law. It is supposed to be based on the user fee, the service cost to provide the
service to the builder. Mayor' Muir asked how she saw most other cities determine their
valuation, She said most of the cities do have a formula but it is based on the cost of the
department. If their department cost a million dollars to run their permit fees and everything,
they are projecting is a million dollars, there is not an over -allowance, there is not a revenue
generator so to speak. Mayor Muir requested staff to comment on that in a minute. Even the
TML of 'Texas Cities calls our specifically building inspections, permitting, for the cost of
that as a user fee, so that is her biggest issue is that the valuation that is being given is more
than they sell the houses for and that is just not fair and it gets passed off to the consumer as
well and the prices of the houses get higher and you assume that with the fees will be priced
to high out of the market for affordable housing. So anyway, that is her main concern there.
The only other concern that she has on two other items, there was nothing in there as far as
credit back to the builder when and inspection is not performed when they pay for same day
or next day inspection, they get bumped or the inspector calls in sick or there is not a credit
given back to them, so they would like to have something in the ordinance or some policy
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that they have regarding that. And then, the definition of construction start before the permit
is issued. It doesn't really define what that construction is, for example they will go out and
grade a lot and get it ready and bench it and put form boards up and get a form board survey
done right before they pull a permit because she thinks her lender requires that before they
fund it. So that is one of things that she has a concern with as well, Let her know what the
City defines as construction start.
Director of Development Services, Ramie Hammonds was recognized. She started with the
question of construction fees first. She stated we do not charge any pre -fees if they grade the
lot or do form board sutveys, we don't, haven't, and aren't going to start, The only change in
that fee schedule is an after-hours fee, other than that, nothing else, we are not adding
anything else new or taking anything away. We are simply changing the after-hours fee from
$50.00 per hour to $100.00 per hour and adding a clause in there that states if we use a third -
party inspector that it will be actual cost-plus five percent (5%) administrative fee. That is
the only fee we are changing. To speak a little on the fees themselves staff did a thirteen -city
fee study and of that tbirteen-city fee study Sanger's permitting fees are the absolute lowest
of anybody, She stated that she can assure that the City is not making money in the
department. If we were to do an independent fee study the price of the permits would go up.
We don't want to do that because we don't want our builders to pay a higher fee but if that
ends up being required, that she could assure that the fees will go up because we are not
recovering our cost as a building department. Mayor Muir noted that City staff has went
through a pretty exhaustive look at this because of some questions about it and it was very
enlightening. He noted that this is why he turned to Ms. Hammonds in the middle of this
discussion, because we spent a lot of time looking at the numbers and looking at everybody
else's process and tabulating that in a spreadsheet and we are the lowest there and our
process is very in -line with those around us. Mayor Pro Tem Bilyeu noted that there are two
different methods in calculating the fees and asked if we are using the same method as the
other 13 cities. Ms. Hammonds noted that every city kind of has their own method, there are
several cities using the exact same method that we are, but there are cities that are using
different methods. There are cities that have just pulled a number out of a hat (for lack of a
better word), Mayor Pro Tem Bilyeu asked, if we are the least expensive that is regardless of
what method is being used. Ms. Hammonds stated we are the least expensive. We pulled
everyone's methodology and tabulated the fee based on the same square foot house same
everything and we are still the lowest fee. Councilman Bilyeu asked if these were thirteen
surrounding cities. Ms. Hammonds noted some of the cities, Prosper, Kium, Pilot Point,
Denton, Celina, Argyle. Carolyn Cashion of Ultra Homes stated that she did not know how
they come about it but they build in a lot of those cities and have never bad valuations for
more than they can sell the house for. Mayor Muir noted the discussion was regarding the
fee, when the fee is calculated, not the valuation, but the fee, when it is calculated is very in
alignment with what is calculated. Where does that put the homeowner if we are pricing the
house and they sell it does that permit, what does that do to their taxes because we can not
get it appraised for what it is being valuated for. Ms. Hammonds noted that the Appraisal
District does not use the City's valuation, they have their own methodology and it had no
bearing other than calculating the fee. Mayor Muir noted that in the end, the City of Sanger
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is at the bottom of the scale when it comes to the building permit fees. Lisa Dritsehler,
McClintock Homes noted that staff made the comment earlier that the revenue that the City
is generating from permits did not equal or was less than the cost to run the department.
Mayor Muir stated yes, it was pretty clear, we had staff look into it because of the question
that was asked. He stated he felt pretty confident that we can stand by those numbers based
on the information that staff' has provided. Ms. Hammonds addressed some of the other
questions, regarding credit for cancelled inspections. Staff does not guarantee next day
inspections and tries really hard to get those and that is a service that we have been pretty
successful at doing. The City does have some builders that wait until Friday and call in S to
10 inspections and staff only works half a day on Friday and there are times where some of
those inspections get rolled to Monday. Mayor Pro Tem Bilyeu asked if the builder is
requesting and pays for a next day inspection do, we have that policy. Ms. Hammonds stated
that you can pay for a same day inspection if there is an availability and, in that case, we do
the same day inspection. Mayor Pro Tem Bilyeu asked if it is not done do, they get the
payment credited back to them. Ms. Hammonds stated that we have never had that situation
where it was paid the same day and the inspection was not done. Councilman Chick asked
but what if the inspector could not get there. Ms. Hammonds noted that if staff could not get
to the inspection then we would not charge for an inspection we could not perform. Ms.
Cashion asked if it is going to be possible, because she knows the City closed early on
Friday, but they have homeowners that are trying to close on Friday, is it going to be possible
to outsource to get inspections on Friday and on weekends, Friday is a huge closing day.
They have had aninspector give a red tag for dirt on the street which is not a priority and it
just rained. And it stopped somebody from moving in over the weekend. So the City has
been gracious with them and worked with them but it is very frustrating when people trying
to move in and closing are set, they may even go ahead and close but the City is closed after
lunch so they have no way and- don't even know the results of the permit sometimes until
later so they can go and _do whatever is necessary. It doesn't happen often but when it does,
they are at the screaming end of homeowners that can't move in. They even had one realtor
that closed on the property and informed them that it didn't matter what the City did and the
people moved in and they couldn't stop them. This puts them in a bind on Fridays, but it
seems to be a primary closing day. Ms. Hammonds advised, to speak to this issue that the
builders have Monday through Thursday 7:30 to 5:30 and they will not have builders call in a
single inspection and then we, get to Friday and have six or more called I that day, She
knows they are working Monday through Thursday and they try to make theta. aware and
remind them that Friday is a half -day to try to front -load your inspections to Monday,
Tuesday, Wednesday or Thursday. Staff knows that there are times that Friday is the last day
it comes down to and they have to have that inspection on Friday. She noted that she could
safely say that in the past year that they have rolled Friday inspections maybe six times.
Most of the time our inspector does his best to get out and get those done, but it is frustrating
on staff s part when the week goes along and you have for inspections and six inspection and
on Friday you have twenty one. There is just no balance there. Mayor Muir noted that we
are working and trying to find an outsource option to be developer friendly to facilitate that.
Ms. Hammonds noted that on the commercial side, finding an outsource option for
developers is being looked into. However, for building inspection side we have a source.
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Ms. Cashion noted that they have had an unusual six months and have been at the absolute
mercy of the weather to be able to get landscaping, fences, which is the last things that can be
put in and it has been horrible. Ms. Hammonds noted that they have worked with some of
the builders on these types of issues. If you can't get the sod in and or there is a patch of
concrete that can't be repaired because of the'weather. The goal is that when the City does a
final it is final. But we have worked with the builders on some of the issues and to tag onto
that, sometimes it is very difficult and they try not to do it on anything interior because once
the homeowner moves in it is very difficult to get back in and get an inspector back in there
to final the inspection If it is something on the exterior and the inspector can see from. the
outside they are more lenient to work with that. Councilman Boutwell noted that he was
confused because he thought that they have to have an approved certificate of occupancy
before they could move into the residence, that he understood that you do not get that
certificate of occupancy until you pass the final inspection. He did not see why builders
would be coming back to us saying that is a problem if they are going to final a house, they
need to tell closing this is the proposed date and not put it, in concrete, that there are so many
things that are dependent on it. He certainly would not sell a house and tell the homeowner
that they can move in Saturday because the final inspection is on Friday. Ms. Hammonds
noted that they do have some builders that let the homeowners move in before the final
inspection is completed.
There was no further questions or discussion. Mayor Muir summarized that this began with
Item No. 7. He noted that City Engineer Tracy LaPiene presented the item and stated that he
was reviewing the subdivision regulations for further amendments in the future. He felt these
pavement requirements were urgent enough that we need to bring them forward sooner than
later so our streets are serviceable for a longer period of time.
Councilman Boutwell noted that Mr. LaPiene gave a good explanation on the situation and
why this is needed.
Councilman Boutwell made a motion to approve Ordinance #04-09-19 approving
amendments to Chapter 10 Subdivision Regulations Exhibit A Subdivision Ordinance
Section 6.02b Pavement Thickness Requirements; providing for a severability clause, penalty
of fine, and an effective date. The motion was seconded by Mayor Pro Tem Bilyeu. The
motion carried unanimously with 4-0 vote (Councilman Allison absent).
8. Consider, Discuss and Possibly Act on Ordinance #04-10-19 Amending Chapter 3 of the
Code of Ordinances, Article 3.100 "Building Inspection Department Established",
Article 3.200 "Building Code", Article 3.300 "Plumbing Code", Article 3.400
"Mechanical Code", Article 3.500 "Electrical Code, Article 3.600 "International
Residential Code" Article 3.2500 "Energy Conservation Code", Article 3.2600 "Fuel Gas
Code", Article 3.2700 "International Existing Building Code", Article 3.2400 "Model
Horne Standards", and Adopting Article 32900 "Swimming Pool Spa Code", Article
3.3000 "Model Home Guidelines".
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Mayor Muir noted that this item was one of the items which was discussed previously and
asked if staff had other additional comments. Director of Development Services Ramie
Hammonds stated that she had no firther comments and just want to bring the City up to code
to continue moving forward. Mayor Muir asked if we were to do the addition of the
prescriptive item would it be done in this motion. Ms. Hammonds stated yes it could be
included in the motion. She explained that the energy code is very restrictive and it is for the
entire country and not really per zone or per region so it requires like five air changes per
minute and this reduces it to three and it give them some trade-offs so if they do better in one
place they can do less somewhere else and it all comes out in their energy report. They have
to pass their energy report. We are doing it now and are not changing anything. This came
out with the 2018 Code and will fit in with the 2015 Code and there is no issue with doing
that. Ms. Hammonds noted she would be glad to bring it back. Mayor Pro Tem Bilyeu noted
there were some items that were not covered or discussed. Ms. Hammonds noted that the
items that were addressed were our local codes, the rest of the items were changes which the
region is doing and have been reviewed by the (NCTCOG) which is our region. She
explained that the changing of the codes is a three-year process. They have already started on
the 2021 codes. Once the codes come out, the regional committees like our Forth Central
Texas Council of Governments (NTCOG) regional committee meets with the regions and
review and hash out the new codes, and as an example, goes through and says this is what is
done in our regional area, this doesn't apply so we amend this regionally, -this is stated just a
clarification (which a lot of them are there to clarify another part of the code) some of them
are for added safety. It takes a good 18 months to develop some of these. The region does it
and they pass it out to the City and the City may modify'the standards and those are the few
changes that were discussed. Mayor Pro Tem Bilyeu voiced his concern regarding- the how
some of the changes come about and if they create a burden, such as we are not California. and
we don't require sprinkler systems in every home. Ms. Hammonds noted that, that was part of
the 2015 code and regionally it was amended out of the code because it is cost prohibitive to
the builder. There was additional discussion as to what we have now and what the changes
are. Through prompting from Mayor Pro Tem Bilyeu Ms. Hammonds briefly went through
the ordinance and summarized some of the larger more significant changes. There was brief
discussion regarding the International Plumbing Code and the sample well requirement and to
include the suggestion that Councilman Boutwell mentioned in the work session, that a
sample well be provided immediately adjacent to the exit of the interceptor on all grease
interceptors or separators. She also noted that they added model home guidelines which has
been recently requested by a developer. There was brief discussion on the Swimming Pool
and spa portion of the code. She also noted for the residential, if there are permits that have
already been issued, they will fall under the 2012 code. Any new permits issued after May 1st
2019 will be required to follow the 2015 code.
A motion was made by Councilman Boutwell to approve Ordinance #04-10-19 with the
clarification on the 2015 International Plumbing Code 3.302 Sec. 1003.3.8 Sample Well. A
twelve -inch (12") sample well shall be provided immediately adjacent to .the exit of the
interceptor on all grease interceptors or separators. Staff noted that there was one clarification
that Article 3.2400 "Model Home Standards is a duplicate that it needs to be deleted.
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Councilman Boutwell amended his motion to approve Ordinance #04-10-19 with the with the
deletion of Article 3.2400 "Model Home Standards"; and, with the clarification on the 2015
International Plumbing Code 3.302 Sec. 1003.3.$ Sample Well, to read, "A twelve -inch (12")
sample well shall be provided immediately adjacent to the exit of the interceptor on all grease
interceptors or separators." Amending Chapter 3 of the Code of Ordinances, Article 3.100
"Building Inspection Department Established", Article 3.200 `Building Code", Article 3.300
"Plumbing Code", Article 3.400 "Mechanical Code", Article 3.500 "Electrical Code, Article
3.600 "International Residential Code" Article 3.2500 "Energy Conservation Code", Article
3.2500 "Fuel Gas Code", Article 3.2700 "International Existing Building Code", and
Adopting Article 3,2900 "Swimming Pool Spa Code", Article 3.3000 "Model Home
Guidelines". The motion was seconded by Mayor Pro Tem Bilyeu. The motion carried
unanimously with a 4-0 vote (Councilman Allison absent).
9. Consider, Discuss and Possibly Act on Ordinance #04-11-19 — Amending. Chapter 5 of
the Code of Ordinances, Article 5.200 "International Fire Code".
Director of Development Services Ramie Hammonds noted that these changes are the ones
they have talked about tonight and the only addition or change was the 50-foot hose length.
A motion was made by Mayor Pro Tem Bilyeu approve Ordinance 404-11-19 — Amending
Chapter 5 of the Code of Ordinances, Article 5.200 "International Fire Code". The motion
was seconded by Councilman Boutwell. The motion carried unanimously with a 4-0 vote
(Councilman, Allison absent).
10. Consider, Discuss and Possibly Act on Ordinance #04-12-19 — Appendix A "Fee
Schedule" of the Code of Ordinances, Article 2.000 "Building and Construction Fees".
Director of Development Services Ramie Hammond summarized. She stated that the only
thing they are looking to change is the afterhours fee. This change is to cover the afterhours
fee and to cover the cost if a thud party, if used for inspections which would be actual cost-
plus five percent administrative fee. Mayor Pro Tem. asked if it was our intent to schedule the
third -party inspections if Friday really is a problem, is this option going to be available. Ms.
Hammonds noted that this is more for the developers that are trying to pour concrete on the
weekends. Mr. LaPiene noted that right now we do not have any contracts with third party
vendors for inspection services but that is something that we are working towards. If there
are no requests, then there will be no costs incurred for the service. There was discussion
regarding the residential inspections and would this be an option. Ms. Hammonds noted that
if there is an inspector available, they try to meet the inspections on Friday. She noted that the
third -party vendor for building requires a 24-hour notice. If they do not have a 24-hour notice
they will not perform an inspection. So, we cannot just call them up on Friday when we
receive the inspeciions for them to come and do inspections. She noted if the Building
Inspector is going to be out for a few days they want to have a few days heads up so they have
proper staff to do that. Councilman Bilyeu asked how we let people know. It was noted that
staff contacts the third -party vendor, not the builder. Councilman Boutwell noted that he did
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not see how the third -party vendor would help the builders in the instances they referenced
because they are calling in the inspections on the day they need them, Friday and there would
be no way to use them since they require a 24-hour notice. Ms. Hammonds noted that for the
most part builders on the residential side do not normally get weekend 'inspections. Our
inspector has done over 30 inspections and that is not a recommended number and 20 should
be max, City Engineer, Tracy LaPiene noted on.the Engineering side with the development
inspections the reason they are looking at that is mainly for concrete. Councilman Chick
asked if we have seen a trend where our Building Inspector has been over zealous or nit-
picking and is there any way to check that and keep it in balance. Ms. Hammonds stated she
did not think so, that we do track those type of things and you can definitely see it, and will
hear about it, when it is happening. She summarized the foundation inspection which was
brought up tonight and we do require a third part inspection as well as our inspection, Part of
the inspection that we do also is part of the wall bracing. She noted that she cannot tell you
the number of times that an inspector has gone out and found out that there are no hold downs
in the concrete that would brace the walls which is required. Again, one of the questions on
the ISO report was about foundations. She believes that the City's Building inspector does a
good job, he is very knowledgeable and pretty consistent across the board. Councilman
Chick noted that he just did not want to hear the mantra of "they can't get anything done" like
some of the other cities in the area. Ms. Hammonds noted that the time frames for our process
is pretty good, especially on commercial jobs. There was discussion regarding some cities
that take a lot longer that we do to get projects though the process. We are ahead of that, still
trying to give good customer service, and shorter processing times. Mayor Muir noted that it -
is a balancing act because we have to meet standards. Ms. Hammonds noted that when our
inspector goes out if it is built per the plan, he walks away but if it is not built per the plan that
is when it fails. Councilman Chick noted that one of the builders comments tonight was that
the inspector was signing off on foundations. Ms. Hammonds noted that the City Building
Inspector signs off on his part, the engineer still. has to sign off on his part, our inspector walks
the foundation and checks the hold downs and makes sure they are where they are supposed to
be to make sure that everything is where it should be because the Foundation Inspector may
have been there three days prior and it is possible that rebar may have been moved or things
could have been changed. They had an inspection the other day where the whole beam was
off. So, it is just a matter of a second set of eyes. Councilman Chick asked if that is making
us liable for the foundation, like what was mentioned earlier. Ms. Hammonds noted that it is
just a second set of eyes that the engineer still signs off on the foundation. Councilman Chick
noted that we are trying to walk both sides and to be accommodating, and yet, we need it done
right and, as far as we can trust each other and work together to get these things done is
beneficial to all.
A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance #04-12-19 — Appendix
A "Fee Schedule" of the Code of Ordinances, Article 2.000 "Building and Construction
Fees". The motion was seconded by Councilman Boutwell. The motion carried with a 4-0
vote (Councilman Allison absent).
11. Consider, Discuss and Act on Authorizing the City Manager to Execute a Supplement to
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Engagement Letter with Lloyd Gosselink Rochelle & Townsend P.C. to Provide
Additional Assistance with Respect to Wastewater Treatment Plant Matters (Discharge
Permitting/Regulatory Compliance).
City Manager Alina Ciocan summarized. We engaged Lloyd Gosselink a while back to
assist us with some matters regarding the wastewater treatment plant and some matters
regarding TCEQ. We are trying to broaden the scope on the permitting side, as well as,
regulatory compliance. Everything stays the same as far as billing. It was noted that the
time lines are lining up and the fact that they have experience with permitting is a plus.
Councilman Chick noted that this is great, that they have the experience, and they know what
they are doing.
A motion as made by Councilman Chick to authorizing the City Manager to execute a
supplement to engagement letter with. Lloyd Gosselink Rochelle & Townsend P.C. to provide
additional assistance with respect to Wastewater Treatment Plant matters (Discharge
Perrii ttingiRegulatory Compliance). The motion was seconded by Councilman Boutwell.
Councilman Boutwell commented that he feels this shows wisdom going this route and
elaborated on all of the bodies that need to come together and to have someone in charge that
knows what they are doing is a good way to go. The motion carried unanimously with a 4-0
vote. The motion carried unanimously with a 4-0 vote (Councilman Allison absent).
12, INFORMATION ITEMS:
a) Disbursements for April 2019.
There was minor discussion regarding various items on the disbursements list for April
2019. It was noted. that the Well #8 Emergency Repair will be on the next City Council
agenda as an item ratifying an emergency repair. Initial expense was expected to be below
$50,000, and after they got into the emergency repair it came to $52,716,25, There also
was discussion regarding the amount for Felix Construction and the status of the
Wastewater Treatment Plant construction. City Manager Alina Ciocan noted that we
could bring this update forward to a future Council meeting.
b) Acknowledgement of Cause No.19-0235-362 Ruble vs. City of Sanger.
Mayor Muir advised that this item is information only, not for discussion. Human
Resources Coordinator, Jeriana Staton was recognized. She advised the Mayor and City
Council that this is an information item only and she would not be able to comment or
answer any questions on it. This is to inform the Mayor and City Council of the filing of a
lawsuit by Trixie Ruble against the City of Sanger. This comes out of a minor automobile
accident from last August involving a fire fighter backing a rescue truck into a parked car
where the Plaintiff was sitting in the parked car. We do not have any details beyond what
is in the petition currently. We have no specifics about the Plaintiff's claim of injury or
claims of any medical expenses incurred as a result of the accident. The City is being
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22
represented by Lisa Hull with. Harrison Hull and Munn contracted by Texas Municipal
League. Ms. Hull will have more information for Mayor and Council as the lawsuit can
be addressed in a future Executive Session.
13. FUTURE AGENDA ITEMS. (The purpose of this item is to allow the Mayon and members
of Council to bring forivard items they wish to discuss at a future meeting, A Council
Member may inquire about a subject for ivltich notice has not been given. A statement of
speck factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to placethe subject on an agenda for a
subsequent meeting. Items may be placed on a future meeting agenda ivith a consensus of
the Council or at the call of the Mayor).
Staff noted there will be a Joint Workshop with 4A and 4B and the City Council in the next
few months.
Also suggested was bringing forward Code Enforcement issues, and training for the Planning
and Zoning Commission.
14. ADJOURN.
There being no further discussion, Mayor Muir adjourned the meeting at 8:37 p.m.
16
23
SANGER
*TEXAS
PROCLAMATION 405-01-2019
May 0, 2019 As Children's Mental Health Awareness Day in the City of Sanger
WHEREAS, addressing the complex mental health needs of children, youth, and families today
is fundamental to the future of City of Sanger; and
WHEREAS, the need for comprehensive, coordinated mental health services for children, youth,
and family's places upon our community a critical responsibility; and
WHEREAS, only 50% of Denton County children and adolescents receive needed mental health
treatment; and
WHEREAS, it is appropriate that a day should be set apart each year for the direction of our
thoughts toward our children's mental health and well-being; and
WHEREAS, the Denton County Behavioral Health Leadership Team in partnership with United
Way of Denton County, Denton County M11MR Center, and the Wellness Alliance for Total Children's
Health of Denton County led by Cook Children's, through their prevention -based approaches to serving
children and adolescents, are effectively addressing the mental health needs of children, youth, and
families in our community; and
NOW, THEREFORE BE IT PROCLAIMED, I, Thomas Muir, Mayor and the City of Sanger City
Council hereby designate May 6th, 2019 as:
"Children's Mental Health Awareness Day in the City of Sanger"
in the City of Sanger, Texas and encourage all citizens to support these organizations as they promote
the mental well-being of children, youth, and families in our community.
IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City of Sanger to be affixed
this 6"' day of May in the year 2019.
PASSED, APPROVED AND ADOPTED by the City of Sanger, Texas on the 6"' of May 2019.
ATTEST:
Cheryl Price, City Secretary
APPROVED:
Thomas E. Muir, Mayor
W
BANGER
*TEXAS
PROCLAMATION #05-02-2019
Month of May As Motorcycle Awareness Month in the City of Sanger
I
WHEREAS, today's society is finding more citizens involved in motorcycling on the roads
of our country; and
WHEREAS, motorcyclists are roughly unprotected and therefore more prone to injury or
10 death in a crash than other vehicle drivers; and
WHEREAS, campaigns have helped inform riders and motorists alike on motorcycle
' safety issues to reduce motorcycle related risks, injuries, and, most of all, fatalities, through a
comprehensive approach to motorcycle safety; and
WHEREAS, it is the responsibility of all who put themselves behind the wheel, to become
aware of motorcyclists, regarding them with the same respect as any other vehicle traveling the
highways of this country; and it is the responsibility of riders and motorists alike to obey all traffic
laws and safety rules; and
WHEREAS, urging all citizens of our community to become aware of the inherent danger
involved in operating a motorcycle, and for riders and motorists alike to give each other the mutual
respect they deserve;
NOW, THEREFORE BE IT PROCLAIMED, I, Thomas E. Muir, Mayor of the City of Sanger,
Texas do hereby proclaim the month of May, as:
"Motorcycle Safety and Awareness Month in the City of Sanger"
qr
Further, I urge all residents to do their part to increase safety and awareness in our community.
IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City to be affixed this
6th day of May in the year 2019.
PASSED, APPROVED AND ADOPTED by the City of Sanger, Texas on the 6`h Day of May
2019.
ATTEST: APPROVED:
Cheryl Price, City Secretary
Thomas E. Muir, Mayor
26
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE M Regular ❑ Special ❑ Consent Reviewed by Finance
Yes
X Not Applicable
❑ Workshop ❑ Executive M Public Hearing Reviewed by Legal
LJ Yes
N Not Applicable
Council Meeting Date: Submitted By:
May 6, 2019 Muzaib Riaz, Planner, Development Services
City Manager Reviewed/Approval Initials A C,,, Date 1961P.21M
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS MOTHER Public Hearing
AGENDA CAPTION
Conduct a Public Hearing regarding a Replat of Lots IR, and Lot 2R, Block A, L.L.&T. Addition, Being
a Replat of Lot 1, Block 1, L.L.&T. Addition, Being 7.026 Acres in the Reuben Bebee Survey A-29, and
Being in the Extraterritorial Jurisdiction (ETJ) of the City of Sanger, Generally Located North of FM 455
and Approximately 1300 Feet East of the Intersection of Union Hill Road and FM 455.
FINANCIAL SUMMARY
MN/A ❑GRANTFUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to replat the existing plat of Lot 1, Block 1, L.L.&T. Addition to create 2 lots
of 1-acre minimum for commercial purposes, The subject property is located in the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger and is present within the R/C — Recreational/Commercial (1-acre
minimum) zoning district Lake Ray Roberts Zoning overlay. Lot 1R is 5.099 acres is and currently has
two buildings which are being used for boat storage. Lot 2R is 1.926 acres and has one commercial
building, a house and a garage. The lots meet all applicable City of Sanger Subdivision Regulations. The
plat was sent to Denton County Planning Office for a courtesy review. Denton County comments have
been incorporated into the plat. The plat also had engineering comments which have been addressed.
STAFF OPTIONS & RECOMMENDATION
See Staff Report.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Conunissions or Otlier
Agencies:
The Planning & Zoning Commission conducted a public
hearing on April 8°i and recommended approval (5-0) of
the replat.
27
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
Not Applicable
Council Meeting Date: Submitted By:
May 6, 2019 Muzaib Riaz, Planner, Development Services
City Manager Reviewed/Approval Initials Date 0�
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑OTHER
AGENDA CAPTION
Consider, Discuss and Act on the Replat of Lots 1R, and Lot 2R, Block A, L.L.&T. Addition, Being a
Replat of Lot 1, Block 1, L.L.&T. Addition, Being 7.026 Acres in the Reuben Bebee Survey A-29, and
Being in the Extraterritorial Jurisdiction (ETJ) of the City of Sanger, Generally Located North of FM 455
and Approximately 1300 Feet East of the Intersection of Union Hill Road and FM 455.
FINANCIAL SUMMARY
®NIA ❑GRANTFUNDS ❑OPERATINGEXPENSE ❑REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to replat the existing plat of Lot 1, Block 1, L.L.&T. Addition to create 2 lots
of 1-acre minimum for commercial purposes. The subject property is located in the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger and is present within the R/C — Recreational/Commercial (1-acre
minimum) zoning district Lake Ray Roberts Zoning overlay. Lot 1R is 5.099 acres is and currently has
two buildings which are being used for boat storage. Lot 2R is 1.926 acres and has one commercial
building, a house and a garage. The lots meet all applicable City of Sanger Subdivision Regulations. The
plat was sent to Denton County Planning Office for a courtesy review. Denton County comments have
been incorporated into the plat. The plat also had engineering comments which have been addressed.
STAFF OPTIONS & RECOMMENDATION
See Staff Report
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
• Staff Report
• Location Map
The Planning & Zoning Commission conducted a public
• Application
hearing on April 8111, 2019 and recommended approval (5-
• Letter of Intent
0) of the replat.
• Final Replat
• Notification Response Form
w
SANGER CITY COUNCIL
STAFF REPORT
*TEXAS
Meeting Date: May 6, 2019
Case #: 19SANZON-0004
Case Coordinator: Muzaib Riaz, Planner, Development Services
Request: Conduct a Public Hearing and Consider, Discuss and Act on the Replat of
Lots 1R, and Lot 2R, Block A, L.L.&T. Addition, Being a Replat of Lot 1,
Block 1, L.L.&T. Addition, Being 7.026 Acres in the Reuben Bebee Survey
A-29, and Being in the Extraterritorial Jurisdiction (ETJ) of the City of
Sanger, Generally Located North of FM 455 and Approximately 1300 Feet
East of the Intersection of Union Hill Road and FM 455.
Applicant: Barry Harkin & Lorraine Harkin
Case Overview
The applicant is proposing to replat the existing plat of Lot 1, Block 1, L.L.&T. Addition to create
2 lots of 1-acre minimum for commercial purposes. The subject property is located in the
Extraterritorial Jurisdiction (ETJ) of the City of Sanger and is present within the R/C —
Recreational/Commercial (1-acre minimum) zoning district Lake Ray Roberts Zoning overlay. Lot
1R is 5.099 acres is and currently has two buildings which are being used for boat storage. Lot 2R
is 1.926 acres and has one commercial building, a house and a garage. The lots meet all applicable
City of Sanger Subdivision Regulations. The plat was sent to Denton County Planning Office for
a courtesy review. Denton County comments have been incorporated into the plat. The plat also
had engineering comments which have been addressed.
Lot 1R has 100 feet of frontage on FM 455 and Lot 2R has approximately 200 feet of frontage on
FM 455. The applicant has indicated that there are no plans for any development of the proposed
lots at this time.
Notification Response Form
Staff mailed six (6) public hearing notices to the owners of properties within 200 feet of the subject
property.
Staff Recommendation
Staff has found the plat to be in compliance with the Subdivision Regulations, and recommends
APPROVAL.
29
Planning & Zoning Commission Recommendation
The Planning & Zoning Commission recommended APPROVAL (5.0) of the replat on April 81n,
2019.
Attachments
• Location Map
• Application
• Letter of Intent
• Final Replat
• Notification Response Form
91
ElPreliminary Plat
Minor Plat
A. hll hf-
SANGER
*TEXAS
SUBDIVISION APPLICATION
Final Plat/Replat Vacating Plat
Amended Plat Conveyance Plat
nwnpr (if different from aonlicanti
Name: ��'
�o� (f 1 N �% l�) `
Name:
Company:
S U
I Rio 'aO T Y.J-O 61W _
Company:
Address:
Address
City, State, Zip:
City, State, Zip:
� `�
Phone q qD
1 b '
Phone:
Fax:
Fax:
Email:
Email:
Submittal Checklist
Pre -Application Conference (Date:_J___J )
One (1) Paper Copy of Plat (24"x36", folded to 1/4 size)
Letter of Intent
Non -Refundable Application Fee (Check Payable to City of
Sanger)
Application Form (Signed by Owner)
Applicable Plat Checklist (Completed)
One (1) PDF Copy of all Documents Provided on a CD/DVD; OR
Submitted Online at www.CommunityCore.com
Supporting Materials (List If provided):
R Nu
Date
Al aWa LY
Date
Office Use: Reviewed by Director of Development Services OM
Complete (check II 1
Incomplete (Returned toApplicant �I j
City of sanger
201 0olivar/P.0 pox 1729
Songer, 7X 76266
940-458-2059 (office) 940-450-4072 (fax) www.sangertexas.org Effective Date: 1/30/2019
32
Letter of Intent
The Applicant/ Owner:
Barry & Lorraine Harkins
FM 455 Sanger, Tx 76266
940.458.5312
Intent of Plat Application:
The Intent is to separate the seven acres into two parcels, 5 acres in the
back and 2 acres in the front.
The five acres have Boat Storage facilities on them. The Harkins have found
this too much to manage and are wanting to sell.
The front two acres parcel will provide the opportunity for the Harkins to
sell together if ever desired.
Property Information
This property is on the North side of the FM 455 and close to the lake. it
consists of seven total acres now plated into two parcels, Front parcel is two acres
and the rear is a five acre parcel.
The rear parcel has four boat storage buildings in place and the balance of
the acreage is unused at present. There is an easement that is extendable to the
length of all seven acres.
The front 2 acre parcel has on the east side, a Commercial structure on it.
The building has long term tenants and faces the easement road, the Western
side parcel has house, garage and faces FM455. The use for the front two parcels
will continue at current use.
9191
Request:
This replat was solely to separate the seven parcels so that a sale of the
rear five acres can be sold.
We have Offers waiting for 1.4 months to buy this property. The Plating and
Survey, the timing on submissions of forms and many other delays.
I am available for any further questions anytime.
Texas Law Requires All Texas Real Estate Agents to Provide the Following Information:
TREC Information About Brokerage Services
TREC Consumer Notice
Thank You,
P Lynn Peterson
Commercial Realtor
817.307a008
Peterson aWathomrealty.com
F�PFATHOM
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LOTS IR & 2R, DLOCRA, LL. tT. ADDITION
DEMO A REPLAT OF LOT 1, BLOCK 1, L.L. & T. ADDITION
CADINET E, P,1OE 174
PLAT RECORDS OF DENTON COUNTY
REUDEN DEDEE SURVEY A-29
BEING 7.026ACRES IN DENTON COUNTY, TEXAS F,
35
Response Form
1.9SANZON-0004
L.L.& T. Addition Repiat
In order for your opinion to be counted, please complete and mail this form to:
Development Services Department
Attn: Muzaib Riaz
P.O. Box 1.729
Sanger, TX 76266
You may also email or fax a copy to:
Email: mriaz@sangertexas.or
Fax: (940) 458-4072
Project No: 19SANZON-0004/ Replat (L.L. & T. Addition)
Please circle one: In favor of request Oppose�to quest
Comments:
36
OPPOSITION TO REQUEST FOR REPLAT (19SANZON-0004)
This is the third attempt by Mr. and Mrs. Harkin to circumvent the
intent of the Right of Way Easement dated February 15, 1985. When we
purchased our land from Mr. and Mrs. Dick Swafford, we dedicated 30' of
private easement and whomever bought any other parcel from the
Swaffords, i.e., Barry and Lorraine'Harkin, would dedicate 30' of private
easement. The sole purpose of this agreement was for egress and ingress
to the back of the property. _
We note and take exception to the latest revised plat dated March 4,
2019 in which the joint easement is shown by a broken line and includes
the Freeman's 30' of private easement. In the Notary affidavit, Mr. Harkin
"dedicates to the use of public FOREVER all streets, alleys... easements
and public places". Since our Right of Way Easement has been in effect
for 34 years, the Harkins cannot concede, relinquish, or in effect, give
away, our private easement to the public without our permission.
Also, Mr. and Mrs. Harkin are party to a.Court Order dated April 11,
2000, In this Court Order the Harkins were required to build and maintain a
1'deep swale on their 30' of private easement to prevent run-off of water
onto the. Freeman property. If Mr. Harkin "dedicates to the use of public
forever all streets, alleys, parks, watercourses, drains, easements, and
public places thereon...", this could adversely affect our property and the
intent and direction of the Court Order which extends into perpetuity.
If Mr. and Mrs. Harkin's intent is to subdivide, there is sufficient land
;on the west side of the Harkin homestead for an easement or roadway.,.
Respectfully,
Don & Shary Freeman
37
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
® Yes
❑ Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
LJ Yes
Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
MAY 6, 2019 James Berman, Public Worlcs Director
City Manager Reviewed/Approval Initials At/ Q 1Q2/
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Consider, Discuss and Possibly Act on a Contract with NO-DIGTEC, LLC on a Potential Sewer Replacement
Project Along Peach Street at a Cost of $188,819.42 and Authorize Director of Public Works to Execute
Agreement.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS [—]OPERATING EXPENSE [-]REVENUE ❑CIP ❑BUDGETED
NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
188,819.42
188,819.42
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ® $188,819.42 Special ❑ $
BACKGROUND/SUMMARY OF ITEM
During an inspection of the 6" sewer main along Peach St. from 1011 St. to 5Tn St., it has been determined that
we should take a proactive approach to replace and upsizing this section of pipe. Along this main, several
sections of pipe have cracks and failures. We also propose to use a new approach (New to Sanger) to the sewer
main upsizing and replacement. We will employ a trenchless technology called pipe -bursting to burst through
the old clay lines and install a new seamless PVC line. This technology saves both time and money and has
minimal disruptions to our customers.
STAFF OPTIONS & RECOMMENDATION
Staff recommends utilizing The Interlocal Purchasing System (TIPS) program and hiring NO-DIGTEC, LLC to
upsize the current 6-inch sewer line to 8-inches and install 4 new manholes and 12 service lines. Due to
utilizing the recently approved Interlocal Agreement with the TIPS program which was approved by Resolution
404-03-19, this project does not require com etive bidding.
List of Supporting Documents/Exhibits Attached:
• Map of Project Area
• NO-DIGTEC, LLC Cost Estimate
Prior Action/Review by Council, Boards, Commissions or
Other Agencies:
None
NO-DIGTEC, LLC
415 Ewing Boulevard
Ferris, TX 75125
(972) 488-9910
www,NO-DIGTEC.com
City of Sanger
502 Elm Street
Sanger, TX 76266
Estimate
4/8/2019 6226
Peach Street
(from I Oth Street to 5th Street)
Sanger, TX 76266
TIPS
Due on Recipt
JN
esp
t
.... Y.:
Burst existing 6" to 8" IPS SDR 19 (01- 6 deep).
1,400
L.F.
60.00
�.-5.00
84,000.00
8" -'12" Pipeburst'8etup Charge Per Install Length
1,400
--:7,000.00
Set Up 4" Pump (Per Pump)
5
Ea
226.00
1,125.00
'-4,200.00
......
Set Up 4"-Piping
1,400
3.00
Operate 4" pumping System
5
Day
100.00
500.00
6"C[ean and TV sanitary sewer
1,400
`• L.F.
5.00
1,o00.00
6" - 18" Post IV Inspection After Rehabilitation
1,400
L.F.
4.00
5,600.00
External reconnect (U-8'deep)
12
--Ea
1,000.00
12,000.00
Extra length service over 6' long
180
L.F,
25.00
4,500.00
Access Pit (0'-8'dee'p)
Ea
2,000.00
8,b00.00
Potholing for Nearby Utility Locatlon (0'-ffdeep) up to 4 Hr Duration
6
Ea
750.00
....5.00
4,500.00
%
safety
Trench safety T
90
L.F.
-450,00
4'DIA New Manhole Install 0'- 6' deep (6th, 7th, 8th & 10 Street
4
Ea
5,000.00
20,000.00
intersections)
4'-DIA Extra VF depth manhole over 6' deep
I
V.F.
-750.00
-.
750.00
Granular backfill
36
Ton
45.00
.1,620.00
RepaldRehab 2" Asphalt pavement
64
S.Y.
60.00
3,840.00
Repair/Rehab 8" Flex base
64
S.Y.
40,00
-400.00 2560.00
Repair/Rehab 8" Concrete pavement
20
S.Y.
120.00
2 :
Sod
60
S.Y.
10.00
500,00
Traffic control
20
Day
120.00
2,400.00
Traffic Control - TXDOT or other State governed agency.
5
Day
2 ' 00.00
1,000.00
Flagmen
32
Hr
45.00
4,446.00
Lighted Arrow Board (Per Arrow Board)
5
Day
200.00
1,000.00
New manhole frame and cover
4
Ea
950.00
3,800.00
Manhole Bench Rebuild
2
Ea
750.00
1,600.00
Travel and Mobilization -
1
Ea
3,500,00
- .
3,500.00
16 5,185.00
Maintenance Bond - 2%
1
Ea
3,634.42
3,634.42
Subtotal $188,819.42
Total $188,819.42
Signature of Acceptance:
Attached Terms & Conditions apply to Project
Date:
39
TERMS AND CONDITIONS
1. To be supplied by Owner, Agent, Engineer, or General Contractor:
a. Complete set of dated site plans, as built drawings, and revisions as available;
b. Drawings showing the locations of all private and publicly owned utilities
(pipelines, electrical & gas lines, fiber optics, telephone, cable, water, sewer,
irrigation, sprinkler zones, etc.) existing on property, underground structures,
storage tanks, or any other know buried items that could cause delay, personal
injury or property damage during the construction period of this project; and
C. Where HDPE Pipe is to be supplied by General Contractor the pipe shall
meet or exceed all project specifications set forth by owner & project
engineer. Any defect pipe or manufacturer's warranty issues will be the
responsibility of the Contractor to resolve.
2. NO-DIGTEC, LLC, shall be indemnified, held harmless and defended by Owner, Agent,
Engineer, and/or General Contractor against any delay, losses or damage claims occurring when
foregoing documents are not provided as agreed. Location and identification of utilities on private
property is the responsibility of Owner, and NO-DIGTEC, LLC is not responsible for damage done to
any private or publicly owned utilities (pipelines, electrical or gas lines, fiber optics, telephone, cable,
water, sewer, irrigation, sprinkler zones, etc.) existing on property, underground structures, storage
tanks, or any other know buried items that are not clearly marked with paint and identified at start of job.
3. All bids connected with trenching, digging, boring, or tunneling are subject to a rock
clause stating the following: in the event large rocks, concrete, tree stumps, or other miscellaneous
material is discovered buried below the surface that was unknown to. the Sub -contractor during
preparation of this proposal which may delay the project, will result in a Change Order to the Scope of
Work with the additional work performed on a time and material basis over and above the original
proposal. In the event of a disagreement over time and materials, the RS Means Construction Pricing
shall control.
4. Any piping being replaced that is encased in concrete can be exposed upon request, with
an additional charge for the concrete removal. All Work will be completed on a time and material basis
over and above the original proposal amount.
S. Any requested Change Orders or additional work requested by the Property Owner,
Agent, Engineer, or General Contractor shall be in writing, considered as extras, and will result in
additional charges over and above the amount of this Estimate.
6. NO-DIGTEC, LLC is not responsible for any delays caused by neither inclement weather
nor other acts of God, water accumulation in trenches, delays caused by OSHA. violations in trench
preparations, and unknown underground obstructions, on a day for day basis.
7. Should the project be stopped or put on hold for any reason, invoicing will be billed for
all project materials delivered to the jobsite, along with any and all specialty -materials or supplies
Page 1
Sri]
ordered specifically for the project, along with any labor performed up to the time of work stoppage. If
such occurrence should occur due to jobsite work stoppage and/or the project being put on hold for any
reason, these items will be invoiced and deemed payable immediately upon receipt.
8. Late charges and Billing: Payment is due and payable at our office according to the
payment terms of this Estimate. Invoices not paid in accordance with the terms of this agreement shall
be assessed a late charge of IV2% monthly of the unpaid principal balance until paid in full along with
any expenses incurred during collection efforts, including all collection fee and any incurred attorney
fees. Any delays in billing not caused by NO-DIGTEC, LLC will not excuse untimely payments.
9. Retainage will not be withheld on the project.
This Proposal is good for 30 days.
The Parties signing this Proposal agree and consent that electronic and/or facsimile signatures
shall be deemed original signatures for all purposes in connection with this Proposal.
The Scope of Work, prices, specifications and Terms and Conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. All payments will be made as defined
under said Terms of Payment.
Signature of Acceptance:
Title:
Date:
Page 2
41
��
��� 5.
ti
d& '
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive El Public Hearing Reviewed by Legal
® Yes
❑ Not Applicable
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
MAY 6, 2019 Cheryl Price, City Secretary
City Manager Reviewed/Approval Initials Date 0g1tdj
ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Consider, Discuss and Possibly Approve Resolution No. 05-08-19 of The City of Sanger, Texas Authorizing
Signatures For Banking Services on Behalf of the City of Sanger, Texas; Providing For an Effective Date.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑
NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ® Special ❑ $
BACKGROUND/SUMMARY OF ITEM
First United Bank is updating their files with the new Banking Services Agreement approved by the City
Council on April 15, 2019. Resolution No. 05-08-19 establishes authorized signatories.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
• Resolution No. 05-08-19
Prior Action/Review by Council, Boards, Commissions or
Other Agencies:
• Approval of Banking Services Agreement with
First United Bank on April 15, 2019 by City
Council.
RESOLUTION NO. 05-08-19
A RESOLUTION OF THE COUNCIL OF THE CITY OF SANGER, TEXAS,
AUTHORIZING SIGNATURES, FOR BANDING SERVICES ON BEHALF OF THE
CITY OF SANGER, TEXAS; PROVIDING FOR. AN EFFECTIVE DATE.
WHEREAS, it is necessary for the City of Sanger to appoint persons to be authorized to sign
on behalf of the City of Sanger at depositories ('Banks") ofthe City of Sanger Texas;
WHEREAS, it is necessary for the City Council to adopt by Resolution andpresent the approval
by the City Council to depositories for all designated signatories authorized to sign on behalf
of the City ofSanger.
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SANGER, TEXAS:
Section 1. The following persons are authorized to sign on behalf of the City of Sanger, Texas,
orders for payment or withdrawal of money on all accounts: Alina Ciocan, City Manager;
Cheryl Price, City Secretary.
Such authority shall remain in force until revolted by written notice to the affected bank of the
action taken by the City Council of the City of Sanger, Texas.
All prior authorizations are superseded.
Section 2. The following individual is authorized for Business Resolution on behalf of the City
of Sanger, Texas, Clayton Gray, Finance Director.
Such authority shall remain in force until revolted by written notice to the affected bank of the
action taken by the City Council of the City of Sanger, Texas.
All prior authorizations are superseded.
Section 3. Any designated depository ("Bank") of the City of Sanger, Texas is authorized and
directed to honor and pay any checks, drafts or other orders for the payment of money
withdrawing funds fi om any account ofthe city when bearing or purporting to bear the facsimile
signatures of the persons listed in Section 1 of this resolution whether such facsimile signatures
be made by stamp, machine, or other mechanical device. The Bank is authorized and directed
C�
to honor and to charge the city for such checks, drafts, or other orders for the payment of
money, regardless of how or by whom such actual or purported facsimile signatures were made,
provided they resemble the signatures duly certified to and filed with the Bank by the persons listed
in Section 1 of this resolution.
Section 4. This resolution shall become effective immediately upon its passage and approval.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas,
on this 6th day of May 2019..
ATTEST:
APPROVED:
Cheryl Price, City Secretary Thomas E. Muir, Mayor
19
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance I
❑ Yes
I ® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal I
Z Yes
❑ Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
May 6, 2019 James Berman, Public Works Director
City Manager Reviewed/Approval Initials AG Date /9
ACTION REQUESTED: ❑ORDINANCE ®RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Consider, Discuss and Possibly Act on Resolution No. 05-07-19 of the City Council of the City of Sanger,
Texas, Ratifying a Contract for the Emergency Repair of Water Well; Making Findings Exempting Such
Contract From the Requirements of Competitive Bidding, and Providing an Effective Date.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ®OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED
NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ®$ 52,716.25 . Special ❑ $
BACKGROUND/SUMMARY OF ITEM
The City experienced a major water well failure in February 2019; and, it was necessary to preserve the public
health, safety, and welfare. Due to the unforeseen damage to the City's water well number 8, it was necessary
for the City to enter into an emergency repair contract without the time delay of competitive bidding to preserve
and protect the public health and safety. The staff in handling the emergency repair of the well executed a
contract with THI Water Well of Bowie, Texas for the emergency repair of water well number 8 for the
expenditure in the amount of $52,716.25.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or
Resolution No. 05-07-19
Other Agencies:
None
47
RESOLUTION NO.05-07-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER,
TEXAS, RATIFYING A CONTRACT FOR THE EMERGENCY REPAIR
OF A WATER WELL; MAKING FINDINGS EXEMPTING SUCH
CONTRACT FROM THE REQUIREMENTS OF COMPETITIVE
BIDDING; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City experienced a major water well failure in February 2019; and
WHEREAS, it was necessary to preserve the public health, safety and welfare, to relieve
the residents' necessity to have a ,full supply of potable water available; and
WHEREAS, due to the unforeseen damage to the City's water well number 8, it was
necessary for the City to enter into an emergency repair contract without the time delay of
competitive bidding to preserve and protect the public health and safety; Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER,
TEXAS:
SECTION 1. That the City Council finds and determines that the above conditions existed
and that it was necessary for City staff to procure by contract emergency repair of water well
number 8. That this procurement was not subject to the competitive bidding requirements of
Chapter 252 of the Texas Local Government Code because it was necessary to preserve and protect
the public health and safety of the citizens of the City by provision of a full supply of water.
SECTION 2. That the actions of the City Manager and other responsible City staff in
handling the emergency repair of the well by executing a contract with THI Water Well of Bowie,
Texas for the emergency repair of water well number 8 and the expenditure in the amount of
$52,716.25 are hereby ratified and approved.
SECTION 3. This Resolution shall take effect immediately from and after its passage,
and it is accordingly so resolved.
DULY PASSED by the City Council of the City of Sanger, Texas, on the 6th day of May, 2019.
APPROVED AS TO FORM:
CITY ATTORNEY
(RI D/4-16-19/107401)
APPROVED:
THOMAS MUIR, MAYOR
ATTEST:
CHERYL PRICE, CITY SECRETARY
P61
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Reviewed by Legal
❑ Yes
❑ Not Applicable
Hearin
COUNCIL MEETING DATE: SUBMITTED BY:
May 6, 2019 James Berman, Public Works Director
City Manager Reviewed/Approval Initials Date K13 /l
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Consider, Discuss and Possibly Act on Authorization to Utilize the Interlocal Purchasing Agreement With the
City of Grand Prairie for Contract for Services with Reynolds Asphalt & Construction Company for Street
Reconstruction of 11th Street from Elm to Hughes, 121h Street from Elm to Bolivar, 13th Street from Bolivar to
Hughes, and Hu hes from loth Street to the Service Road at an Amount Not to Exceed $120,000.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS [-]OPERATING EXPENSE ❑REVENUE ❑CIP ®BUDGETED ❑NON -BUDGETED
'
PRIOR
CURRENT
FUTURE
ISCAL YEAR:
YEAR
YEAR
YEAR(S)
TOTALS
Proposed Expenditure Amount
120,000
120,000
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ®$ 120,000 Utility ❑ $ Special ❑ S
BACKGROUND/SUMMARY OF ITEM
At the January 22, 2019 City Council Meeting the Council was briefed on utilizing funds from the FY 2018-19
budget for street system maintenance for street reconstruction of 11th Street from Elm to Hughes, 12th Street
from Elm to Bolivar, 13th Street from Bolivar to Hughes, and Hughes from loth Street to the service road. The
funds for the proposed improvements are currently available in the FY 2018-19 Street Department System
Maintenance Budget.
STAFF OPTIONS & RECOMMENDATION
Staff recommends we move forward utilizing the Master Interlocal Cooperative Purchasing Agreement with the
City of Grand Prairie to reconstruct 1 lth Street from Elm to Hughes, 12th Street from Elm to Bolivar, 13th Street
from Bolivar to Hughes, and Hughes from loth Street to the service road, and hire Reynolds Asphalt &
Constuction Company for the reconstruction projects. The attached bid estimates from Reynolds Asphalt add
up to $106,249.20. These amounts are estimates, not taking into consideration the "unknowns" that could
,ossibly exist and delay the project; requiring request of additional funds for completion. For this reason staff
1,rould like to request the City Council approve a "not to exceed amount" of $120,000 to complete the projects.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or
• Reynolds Ashpalt Estimate.
Other Agencies:
• Map of Project Area
• Copy of Grand Praire Service Contract
CITY OF SANGER
11th
TOTAL
UNIT PRICE TOTAL COMPLETED
wn 1111ANTITY TO13ATE
1
HMAC Type D Delivered more than 1500 tons
TONS
$
74.60
$
-
2
HMAC T e D Delivered 500 to 1499 tons
TONS
$
80.00
198A0
$
15,f34n.00
3
HMAC Type D Delivered less than 499 tons
TONS
$
92.00
$
-
4
HMAC Type C Delivered more.than 1600 tons
TONS
$
74.00
-
5
HMAC Ty' a C Delivered 600 to 1499 tons
TONS
$
78.30
$
-
6
HMAC T e C Delivered less than 499 tons
TONS
$
92.00
$
-
7
HMAC T e e Delivered mare than 1500 tons
TONS
$
73.50
$
-
8
HMAC T ' e B Delivered 600 to 1499 tons
TONS
$
77.00
$
-
6
HMAC Type B Delivered less than 499 tons
TONS
$
91,00
$
-
10
Additional Mileage Hauled beyond the first 10 from
bidders plant Items# 1-9 Per Ton Per Mile
"NOTE: $0.60 per mile @ 18
EACH
PER TON
MILE
$
10,80
195,00
$
2,138.40
11
___miles**
Move In/Out Chame for pTjects under 499 tons
EACH
$
1,200.00
$
12
Thoroughfare Traffic Control Charges Per street
EACH
$
2,4W00
$
-
13
Manhole Ring Riser Ad ustmentlPlacement Ring,EACH
$
240.00
$
-
14
Valve R12g Riser Adjustment/Placement RInQ
EACH
$
150.00
15
Base Repair - 6" Flex Base & 2" HMAC
SY
$
67.00
$
-
16
Base Re alr - Flex Base installed only
TONS
$
32.20
$
-
17.
8" Cement Stab Existing - more than 3000 sy
SY
$
7.90
1,717.00
$
13,564.30
18
8" Cement Stab Existing -1400 to 2-999 sy
SY
$
9.00
$
-
19
8" Cement Stab Existing - less than 1399sy
SY
$
16.50
$
20
Hauling Excessive Material more than 101 c
CY
$
18.70
$
21
Haullnq Excessive Material 51 to 100 cy
CY
$
21.00
$
-
22
Haulin Excessive Material less than 50 cy
CY
$
30.00
$
-
23
Wed' a Mill
LF
$
3.80
$
-
24
Full Depth Milling 04"
SY
$
4.50
$
25
Full Depth Milling Each Additional Inch
SY
$
0,75
$
-
26
Backflli Shoulders
LF
$
1.40
1,472.00
$
2,060.80
27
8" Pulverization
SY
$
4.45
$
-
28
. Petromat less than 2500 SY
SY
$
6.35
$
29
Petromat 2500 - 4999 SY
SY
$
3.15
$
-
30
Petromat more 5000 SY
SY
$
....�...
2.60
«.... ......-
$
e.
-
ea en'e cn
CITY OF SANGER
12th
TOTAL
UNIT PRICE TOTAL, COMPLETED
AM r IANTITY Tn DATE
1
HMAC Type D Delivered more than 1600 tons
TONS
$
74.50
$
2
HMAC Type D Delivered 600 to 1499 tons
TONS
$
80.00
64.00
$
6,720,00
3
HMAC Type D Delivered less than 499 tons
TONS
$
92.00
$
4
HMAC Type C Delivered more than 1500 tons
TONS
$
74.00
$
5
HMAC Type C Delivered 600 to 1499 tons
TONS
$
78.30
$
-
6
HMAC Tvas C Delivered less than 499 tons
TONS
$
92.00
$
-
7
HMAC Type B Delivered more than 1500 tons
TONS
$
73.50
$
8
HMAC Type B Delivered 500 to 1499 tons
TONS
$
77.00
$
9
HMAC Typo B Delivered less than 499 ions
TO NS
$
91.00
$
-
10
Additional Mileage Hauled beyond the first 10 from
bidders plant Items# 1-9 Per Ton Per Mile
**NOTE-. $0.60 per mile @ 16 miles "*
EACH
PER TON
MILE
$
10.80
84.00
$
907.20
11
Mova In/Out Char a for ro ects un le Sk view
EACH
$
1,200,00
$
-
12
Thoroughfare Traffic Control Charges Per street
EACH
$
2,400.00
$
13
Manhole Ring Riser Adjustment/Placement Ring
EACH
$
240.00
$
-
14
Valve Ring Riser Adjustment/Placement Ring
EACH
$
160.00
$
15
Base Repair - 6" Flex Base & 2" HMAC
SY
$
67.00
$
-
16
Base Repair - Flex Base Installed only
TONS
$
32.20
$.
17
8" Cement Stab Existing - more than 3000 sy
SY
$
7.90
726.00
$
5,735.40
18
8" Cement Stab Existing-1400 to 2999 s
SY
9.00
$
-
19
8" Cement Stab Existing - less than 1399 sy
SY
$.
16.50
$
-
20
Hauling Excessive Material more than 101 cy
CY
$
18.70
$
-
21
Hauling Excessive Material 61 to 100 cy
CY
$
21.00
$
-
22
Hauling Excessive Material less than 50 cy
CY
$
30.00
$
-
23
Wed oeMlll
LF
$
3.80
$
-
24
Full Depth Millln 0-4"
SY
$
4.50
$
-
25
Full Depth Milling Each Additional Inch
SY
$
0.75
26
Backfill Shoulders
l.F
$
1.40
622.00.
$
770.80
27
8" Pulverization
SY
1 $
4.45
$
28
Petromat less than 2600 SY
SY
$
5.35
Is
-
..
29
Petromat 2500 - 4999 SY
SY
is
is
30
Petromat more 6000 SY
SY
1 $
2,601
Is
-
TOTAL FOR PAGE $ 14,233.40
CITY OF SANGER
13th
TOTAL
UNIT PRICE TOTAL, COMPLETED
BID QUANTITY TO DATE
1
HMAC Type e D Delivered more than 1500 tons
TONS
$
74.50
$
-
2
HMAC Type D Delivered 500 to 1499 tons
TONS
$
80.00
103.00
$
8,240.00
3
HMAC Type D Delivered less than 499 tons
TONS
$
92.00
4
HMAC Type C Delivered more than 1500 tons
TONS
$
74.00
$
-
5
HMAC Type C Delivered 500 to 1499 tons
TONS
$
78.30
$
-
6
HMAC T e C Deiivered less than 499 tons
TONS
$
92.00
$
7
HMAC Type B Delivered more than 1500 tons
TONS
73.50
$
-
8
HMAC Type B Delivered 500 to 1499 tons
TONS
$
77.00
$
-
9
HMAC Type B Delivered less than 499 tons
TONS
$
91.00
$
10
Additional Mileage Hauled beyond the first 10 from
bidders plant Items# 1-9 Per Ton Per Mite
"NOTE: $0.60 per mile @ 18 miles ""
EACH
PER TON
MILE
$
10.80
103.00
$
1,112.40
11
Move In/Out Char a for projects under 499 Eons
EACH
$
1,200.00
$
12
Thoroughfare Traffic Control Charges Per street
EACH
$
2,400.00
$
-
13
Manhole Ring Riser Ad ustment/Placsment Ring
EACH
$
240.00
$
-
14
Valve Ring Riser Adjustment/Placement Ring
EACH
150.00
$
15
Base Repair - 6" Flex Base & 2" HMAC
SY
$
67.00
$
-
16
Base Repair - Flex Base installed only
TONS
$
32.20
$
-
17
8" Cement Stab Exlstin - more than 3000 sy
SY
$
7.90
894.00
$
7,062.60
18
8" Cement Stab Asti -1400 to 2999 sy
SY
$
9.00
$
19
8" Cement Stab Existin - less than 1399 sy
SY
$
16.50
20
Hauling Excessive Material more then 101 cy
CY
$
18.70
$
-
21
Hauling Excessive Material 51 to 100 cy
CY
$
21.00
-
22
Hauling Excessive Material less than 50 cy
CY.
$
30.00
$
-
23
Wedge Mill
LF
$
3.80
$
24
Full De th Milli 0.4'
BY
$
4.60
$
-
25
Full Depth Milling Each Additional Inch
SY
$
0.75
$
-
26
Backfill Shoulders
LF
$
1.40
766.00
$
1,072.40
27
8" Pulverization
SY
4.46
$
-
28
Petromat less than 2500 BY
SY
$
5.35
$
29
Petromat 2500 - 4999 SY
SY
$
3.15
$
-
30
Petromat more 5000 SY
SY
$
2.60
$
-
I V 1 Ht- rUK YAW: r; 11,4?11.4u
53................
CITY OF SANGER
Hughes
TOTAL
UNIT PRICE TOTAL COMPLETED
BID QUANTITY TO DATE
1
HMAC Type D Dellvered more than 1500 tons
TONS
$
74.50
$
2
HMAC Type D Delivered 500 to 1499 tans
TONS
$
80.00
317.00
$
26,360.00
3
HMAC Type D Delivered less than 499 tons
TONS
$
92.00
$
-
4
HMAC Type C Delivered more than 1500 tons
TONS
$
74.00
$
6
HMAC Type C Delivered 600 to 1499 tons
TONS
$
78,30
$
6
HMAC Type C pallvered less than 499 tons
TONS
$
92.00
$
-
7
HMAC Type B Delivered more than 1600 tons
TONS
$
73.60
$
-
8
HMAC Type B Delivered 500 to 1499 tons
TONS
$
77.00
$
9
HMAC Type B Delivered less than 499 tons
TONS
$
91.00
$
10
Additional Mileage Hauled beyond the first 10 from
bidders plant Items# 1-9 Per Ton Per Mile
"NOTE: $0.60 per mile @ . 18 miles"
EACH
PER TON
MILE
$
10.80
317.00
$
3,423.60
11
Move In/Out Char a for projects under 499 tons
EACH
$
1,200.00
12
Thoroughfare Tratfic Control Charges Per street
EACH
$
2,400.00
$
13
Manhole RIE2 Riser Adjustment/Placement Ring
EACH
$
240.00
$
14
Valve Rin Riser Ad ustmentlPlacement Ring
EACH
$
150.00
$
-
15
Base Repair
SY
$
67.00
30.00
$
2,010,00
16
Base Repair - Flex Base Installed on
TONS
$
32,20
$
-
17
8" Cement Stab Exists - more than 3000 sy
SY
$
7.90
1,113.00
$
8,792.70
18
8" Cement Stab Existing -1400 to 2999 sy
SY
$
9.00
$
-
19
8" Cement Stab Existin - less than 1399 s
SY
$
16.50
$ .
20
Hauling Excessive Material more than 10`1 cy
CY
$
18,70
$
-
21
Hauling Excessive Material 61 to 100 cy
CY
$
21.00
$
-
22
Hauling Excessive Material less than 50 cy
CY
$
30.00
$
. -
23
Wedge Mill
LF
$
3.80
$
-
24
Full Depth Mifflin 0-4"
SY
$
4.50
$
25
Full Depth Milling Each Additional Inch
SY
$
0.76
26
Backfill Shoulders
LF
$
1.40
954.00
$
1,335.80
27
8" Pulverization
SY
$
4.46
$
-
28
Petromat less than 2500 SY
SY
$
5.36
$
29
Petromat 2500 - 4999 SY
SY
$
3.16
$
30
Petromat more 6000 SY
SY
1 $
2.60
$
TOTAL FOR PAGE $ 40,921.00
Grand Praide City - Contract Carer Sheet
xo
Department:
purchasing for Streets
Vendor Nama
Reynolds Asphalt & Construction Co.
Project Namai
16112 Pavement Resurfacig Services - Reynolds Asphalt - Inttiai contract
Work Order Number(s)t
Account Number:
251210.63030
Contract AmeUntt
$3,523,900.00
Insurer A Name',
Valley Forge Ins Co
insurer H Namet
Am Cas Co of Reading PA
insurer C Names
Great American Ins
Insurer D Namei
National•Flre Ins Co of Hartford
insurer 0 Natnat
Return Executed Copy Tot
purchasing interoffice mall
Implementation Date:
_8/17/20i6
Department Manager Signaturet
�" C°, i`Yt&.-)
C[tv Attorga gaSignaturet
City Managar/�Oapuuty, City Manager
Signature,
City secretary s�ig+nat�uret
Termination bates
0/1612017
Page 1 of I
6482
City Council Appr. Datec
8/16/2016
Insurer A Expiration:
5/8/2017
insurer 9 Expirationt
5/812017
Insurer C Expiration:
5/6/2017
Insurer D Expiration;
5/e/2017
insurer E Expiration*.
a
pate,
Date,
Date,
C,/ l�
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55
CONTRACT for SERVICES PRICE AGREEMENT
CITY OF GRAND PRAIRIE
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS §
THIS CONTRACT is made and entered into this date by and between the CITY OF GRAND
PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY"), and
REYNODDS ASPHALT & CONSTRUCTION CO. (hereinafter referred to as "VENDOR") and
evidences the following:
I, PURPOSE
VENDOR shall provide pavement resurfacing services per bid award resulting from VENDOR'S
response to RFD #16112, submitted by Ned Tankersley, on July 26, 2016.
H. DESCRIPTION OF SERVICES
The services which VENDOR shall provide for the CITY shall include the following:
A. VENDOR hereby covenants and agrees that VENDOR is to work closely with the CITY's
Public Works Director or their designee, and/or other appropriate officials of the CITY, and
that VENDOR is to perform any and all tasks required of VENDOR to fulfill the purposes of
this Contract.
B. VENDOR and the CITY covenant and agree that VENDOR shall -perform all of the services
and work contained in CITY specifications and VENDOR'S bid to the CITY (attached
hereto as "Exhibit A"); said document being part of this Contract and incorporated in its
entirety herein. The parties agree that should there be any conflict between the terms of the
incorporated document and this Contract, the provisions of this Contract shall control, The
parties understand that quantity of services to be furnished to the City is an estimate and that
the City may order more or less depending on the projects and the work of the City that
requires the services. The price of the services shall remain constant throughout the term of
contract.
C. VENDOR expressly covenants and agrees to provide the CITY with such written reports or
documentation of guaranties as may be required by the scope ofthe submittal,
III. PERFORMANCE OF WORK
VENDOR or VENDOR'S associates and employees shall perform all the work called for in this
Contract. VENDOR hereby covenants and agrees that all of VENDOR'S associates and employees
who work on this project shall be fully qualified to undertake same and competent to do the work
described in this Contract, and the services performed shall be performed in a good and
workmanlike manner, and that the finishedproduct shall befit for the particular use(s) contemplated
by this agreement.
CONTRACT FOR Pavement Resurfacing Sry PRICE AGREEMENT - RFB #16112
Page 1 of 8
co,
IV. PAYMENT
The CITY shall pay to 'VENDOR a sum not to exceed those unit prices, or percentage discount from
list price where applicable in the submittal for the purchase of services designated herein and in no
event shall total payments under the base contract exceed $3,523,900.00 without additional
approval, Invoice must be delivered to the attention of the department placing the order. Payments
will be made as work is completed and certification by the City that the work is pe►Tormed in a good
and workmanlike manner within 30 day of certification or receipt of invoice, whichever is later.
Payment will be made by means of a City issued check, an ACH, or with a City issued Procurement
Card (Mastercard).
V. TERM OF THE CONTRACT
This Contract is for an initial term of one year with the option to renew for four additional one
year periods. This Contract is effective as of August 17, 2016. No new orders shall be accepted,
against this Contract term, after .midnight on August 16, 2017. Contract shall terminate upon
completion of all requirements for orders placed by said date, unless the parties mutually agree in
writing to extend the term of the Contract through allowable renewal option, or, unless otherwise
terminated as provided in Paragraph XVI herein. The parties shall evidence the renewal in
writing, with any, additional terms set out in the said writing.
VI. CONTRACT ASSIGNMENT
VENDOR and the CITY hereby covenant and agree that this Contract provides for services and that
these services are not to be assigned or sublet in whole or part without the prior written consent of
the CITY.
VH, CONFLICT OF INTEREST
VENDOR hereby covenants and agrees that during the Contract period that VENDOR and any of
VENDOR'S associates and employees will have no interest nor acquire any interest, either direct or
indirect, which will conflict in any manner withthe performance ofthe services called for under this
Contract. All activities, investigations and other efforts made by VENDOR pursuant to this
Contract will be conducted by employees or associates of VENDOR. VENDOR further covenants
and agrees that it understands thatthe Code of Ordinances ofthe City of Grand Prairie prohibits any
officer or employee of the CITY from having any financial interest, either direct or Indirect, in any
business transaction with the CITY. Any violation ofthis paragraph which occurred with the actual
or constructive knowledge of VENDOR will render this Contract voidable by the CITY.
CONTRACT FOR Pavement Resurfacing 5ry PRICE AGREEMENT — RFt3 #16112 Page 2 of 6
57
VIH. CHANGE IN WORK
The CITY, through Its Purchasing Manager or their designee, may request changes in the scope and
focus of the activities and duties called for under this Contract. Any such change which, in the
opinion of VENDOR or the CITY varies significantly Bonn the scope and focus of the work set out
herein or entails a significant increase in cost or expense to VENDOR must be mutually agreed
upon by VENDOR and the CITY. The parties herein acknowledge that any change in the scope or
focus of the work which results in the increase in compensation to VENDOR of the fee stated in
Paragraph IV hereof must first be approved by the CITY's Purchasing Manager, City Manager or
City Council, where applicable.
IX. CONFIDENTIAL WORK
Any reports, designs, plan, information, project evaluations, data or any other documentation given
to or prepared or assembled by VENDOR under this Contract shall be kept confidential and may
not be made available to any individual or organization by VENDOR without the prior written
approval ofthe CITY except as may be required by law.
X. OWNERSHIP OF DOCUMENTS
VENDOR acknowledges that CITY owns all notes, reports, or other documents, intellectual
property or documentation produced by the vendor pursuant to this agreement or in connection with
its work which are not otherwise public records. VENDOR acknowledges that CITY shall have
copyright privileges to those notes, reports, documents, processes and information.
VENDOR shall provide CITY a copy of all such notes, reports, documents, and information (except
to the extent that they contain confidential information about third parties) at CITY expense upon
written request.
XI. NONDISCRIMINATION
As a condition of this Contract, VENDOR covenants and agrees that VENDOR shall, take all
necessary actions to insure, in connection with any work under this Contract, that VENDOR or
VENDOR'S associates, sub -vendors, or employees, will not discriminate in the treatment or
employment of any individual or groups of individuals on the grounds of race, color, religion,
national origin, age, sex, or physical handicap unrelated to job performance, either directly or
Indirectly or through contractual or other arrangements. In this regard, VENDOR shall keep, retain
and safeguard all records relating to this Contract for work performed hereunder for a minimum
period of three (3) years from final contract completion, with full access allowed to authorized
representatives ofthe CITY upon request, for purposes of evaluating compliance with this and other
provisions ofthe Contract.
CONTRACT FOR PaveWntfiesurfaaing Sry PRICE AGREEMENT - RKa #16112 Page 3 of 6
CZ7
X11. INDEPENDENT VENDOR
By the execution of this Contract, the CITY and VENDOR do not change the independent vendor
status of VENDOR. No term or provision of this Contract or any act of VENDOR in the
performance of this Contract may be construed as matting VENDOR the agent or representative of
the CITY, All employees of VENDOR shall perform their duties under the supervision of
VENDOR, which shall have the exclusive right to dictate to the VENDOR'S employees how to
perform their tasks. VENDOR agrees and covenants that each of its employees will be properly
qualified and will use reasonable care in the performance of the assigned duties. VENDOR shall
post all applicable warning signs if such work will disrupt normal traffic or workplace activities.
X111. WARRANTY, HOLD HARMLESS, AND INDEMNITY
VENDOR warrants that the services it performs for CITY will be done in a good and workmanlike
manner, and that any items delivered to the CITY under this contract will be t for the particular
purpose for which it was furnished, VENDOR shall defend, indemnify, and hold the CITY whole
and harmless against any and all claims for damages, costs, and expenses to persons or property that
may arise out of, or be occasioned by, the execution or performance of this Contract or any of
VENDOR'S activities or any act of commission or omission related to this Contract of any
representative, agent, customer, employee, sub -vendor or invitee of VENDOR or any
representative, agent, employee, or servant of the CITY. If an item is covered by a manufacturer's
warranty, it is the responsibility of the VENDOR to obtain the information for CITY and to get the
manufacturer to honor the warranty.
XiV. INSURANCE
Prior to the commencement of work under this Contract, VENDOR shall obtain and shall continue
to maintain in full force and effeot during the term of this Contract a comprehensive liability
insurance policy, with a company licensed to do business in the State of Texas and rated not lass
than "A" in the current Hest Key Rating Guide, which shall include bodily injury, death, automobile
liability and property damage coverage, in accordance with any CITY ordinance or Directive. The
minimum limits for this coverage shall be $1,000,000.00 combined single limit for liability and for
property damage, unless modified in accordance with any ordinance or directive. The CITY shall
be named as an additional insured under such policy and a provision shall be incorporated in the
policy whereby the CITY shall be given at least thirty days prior notice of any material change in
coverage or of cancellation of such policy.
XV. NO VERBAL AGREEMENT
This Contract contains the entire commitments and agreements of the parties to the Contract. Any
verbal or written commitment not contained in this Contract or expressly referred to in this Contract
and incorporated by reference shall have no force or effect.
CONTRACT FOR pavement Resurfaafng Sry PRICE AGREEMENT— RFB #16112 Page 4 of e
59
XVI. TERMINATION
The CITY may, at its option and without prejudice to any other remedy to which it may be entitled
at law or in equity, terminate further work under this Contract, in whole or in part, by giving at least
thirty (30) days prior written notice thereof to VENDOR with the understanding that all services
being terminated shall cease upon the date specified in such notice, The CITY shall equitably
compensate VENDOR, in accordance with the terms of this Contract for the services properly
performed prior to the date specified in such notice following inspection and acceptance of same by
the CITY, VENDOR shall not, however, be entitled to lost or anticipated profits should the CITY
choose to exercise its option to terminate.
XVII. VENUE
The parties to this Contract agree and covenant that this Contract will be performable in Grand
Prairie, Texas, and that if legal action is necessary to enforce this Contract, exclusive venue will lie
in Dallas County, Texas.
XVHI. APPLICABLE LAWS
This Contract is made subject to the existing provisions of the Charter of the City of Grand Prairie,
its rules, regulations, procedures and ordinances, present and future, and all applicable laws of the
State ofTexas and the United States.
XIX. CONTRACT INTERPRETATION
The parties to this Contract covenant and agree that in any litigation relating. to this Contract, the
terms and conditions of the Contract will be interpreted according to the laws of the State of Texas.
XX. NOTICES
All notices, communications and reports under this Contract must be mailed or delivered to the
respective parties at the addresses shown below, unless either party is otherwise notified in writing
by the other party:
CITY:
Angi Mize, Sr. Buyer — Purchasing Division
972-237-8262 Phone — 972/237-8265 Pax
amize@gptx.org
City of Grand Prairie
326 W. Main Street, Grand Prairie, TX 75050
PO Box 534045, Grand Prairie, TX 75053.4045
Dane Stovall — Street Division
972-237-8526 Phone
dstovall@gptx.org
City of Grand Prairie
1821 S. SH 161, Grand Prairie, TX 75052
CONTRACT FOR Pavement Resudnoing Sry PRICE AGREEMENT - RFB #1611 z Pape 5 of e
ME
VENDOR:
Ned Tankersley, Vice President
817-267-3131 Phone
nankersley@reynoldsasphalt.com
Reynolds Asphalt & Construction Co.
P.O. Box 370, Euless, TX, 76039
XXI. SLVERABILITit'
in the event that any one or more ofthe provisions contained in this Contract shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof and this Contract shall be considered as
If such invalid, illegal, or unenforceable provision had never been contained in the Contract.
XXH. RIGHT OF REVIEW
VENDOR covenants and agrees that the CITY, upon reasonable notice to VENDOR, may review
any ofthe work performed by VENDOR under this Contract.
XXIM WAIVER OF ATTORNEYS FEES
VENDOR and CITY expressly covenant and agree that in the event of any litigation arising
between the parties to this contract, each party shall be solely responsible for payment of its
attorneys and that in no event shall either party be responsible for the other party's attorney's fees
regardless ofthe outcome of the litigation. ry,
EXECUTED this the . Sty -of
CITY OF GRAND PRAIRIE, TEXAS
By: "
Tom Cox, Deputy City Mana r
A :
�-
at . DiMaJ,CiSecretary
1
1 /
REYNOLDS ASPHALT &
CONSTRUCTION CO,
By,w,C
Printed /
Name: / 4P�tG�S't-rl�
Title
CONTRACT FOR Pavement hesurfacing Sry PRICE AGREEME3NT— RFB #16112
Page 6 of 6
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City of Grand Prairie Bid 16112
Solicitation 16112
PAVEMENT RESURFACING SERVICES
Sid Designation: Public
City of Grand Praffle
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City of Grand Prairie
Bid 16112
Sid 16112
PAVEMENT RESURFACING SERVICES
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'Bid Number 16112
'Bid Title PAVEMENT RESURFACiNG SERVICES
.Bid Start Date Jul 8, 201610.,30:33 AM CDT
'Did End Date Jul 22, 2016 2:00:00 PM CDT
*Question & Jul 18, 2016 4:30:00 PM CDT
-Answer End Date
Bid Contact Angi Mize
Buyer
Purchasing
972-237.8262
amfze@gptx,org
Contract Duration 1 year
Contract Renewal 4 annual renewals
-Prices Good for 140 days
'Bid Comments it is the intent of this specification to obtain an annual price agreement forthe purchase of pavement
resurfacing services for the City of Grand Prairie Street Maintenance Division. These services shall include
but not limited to cleaning, preparing surface, placing tack coat and overlaying with HMAC of city streets. All
construction shall be in accordance with this specification and standards published by North Central Texas
Council of Governments (NCTCOG). This contract will begin on or. after August 17,201 S.
Information, questions or clarification concerning the intent of this RFt3 should be In writing and addressed to
Angl Mize, Sr. Buyer at omlzo@gptx,org f 972.237-8262
Registration for BldSync Is free for notification of bids, addendums, and other information. If your company
wants the convenience to download the bid dooumants from BldSync's website or to bid on -tine through
BidSync, BldSyno offers these services, for bids posted by the City of Grand Prairie, for an annual fee of
$60,00. This is not a fee charged by the City, nor does the City receive any part of this fee. if your company
registers under the complimentary registration and opts out of the additional paid services from Bld5yne, you
may email a request to the responsible Buyer for a copy of the bid documents and submit a hard copy bid
directly to the Purchasing office,
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Item 16112--01.61 • ENTER PRICING ON ATTACHMENT A,1110 SHEET
'Quantity 1 each
'Prices are not requested for this hem.
'Delivery Location WHIKI
No Location Speclfled
Qly 1
Description
PKITM =10IM(A r1M A7TAr'..HMFNT A_ Ain SHFFT
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63
Specification
City of Grand Praldo
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REQUEST FOR. BID
RFB #16112
PAVEMENT RESURFACING SERVICES
1. PROJECT SCOPE
It is the intent of this specification to obtain an annual price agreement for the purchase of
pavement resurfacing services for the City of Grand Prahie Street Maintenance Division.
These services shall include but not limited to cleaning, preparing surface, placing tack coat
and overlaying with HMAC of city streets. All construction shall be in accordance with this
specification and standards published by North Central Texas Council of Governments
(NCTCOG). This contract will begin on or after August 17, 2016.
2. HOT MIX ASPHALT CONCRETE PAVEMENT -- (RHAC) 64-22
2,1. Material and placement must meet specifications in accordance with the latest TXDOT
Standard Specifications for Construction of Highways
(bW:/Imw.dot.state.tx.us/business/Specifications.htm , except that the asphalt content
of asphaltic concrete mixtures shall be not less than four percent (40/*) and not greater
than eight percent (8%).Product must be non -toxic to fish and other aquatic life
2.2. The mileage haul from plant shall be determined along the nearest and shortest route
from the plant to the job site,
2.3. Materials laid and finished by the bidder shalt be compacted to not less than 960/0
compaction tested by laboratory based.on the Texas Test Method 227F.
2.4. MSDS sheets must be provided with products 'where applicable,
3. OVERLAYING OF EXISTING STRE + TS
3.1 The street surface of the existing pavement shall be cleared of grass, weeds, and
swept prior to placing of the overlay.
3.2 SS I (emulsion) shall be placed and used prior to placing HMAC overlay and shall
cover entire area as per NCTCOG public works standards
(hitp//www,neteoa,orgLonvirlSBEDevFx/pubworks/standards,asp). Contractor shall
supply all necessary materials and equipment to tack sub -grade prior to placing
HMAC Type "D" surface course as outlined in the specification.
3.3 Driveways will be resurfaced back to the property line, with Olean joint at tie in,
Bid 16112
E
City of Grand Prahia
Specification
4. TRA I + C CONTROL
4.1 The contractor shall provide construction and maintenance signs, construction lights,
barricades, channelizing devices and flagmen as required to provide for the safety of
the traveling public. These items shall be in accordance with the recommended
practices of the latest version of the Texas Manual on Uniform Traffic Control
Devices for Streets and Highways (M.U.T.C.D.)
(http //www txdot govlgovernment/enforeament/si age/tmutcd,html}
4.2 Traffic control will be broken into the following two categories:
4.2.1 Residential: The contractor will be required to provide all traffic control on
residential streets as part of the unit cost.
4.2.2 Thoroughfare: Traffic control on thoroughfares will be paid for as a separate.
unit cost as provided in the contract, Thoroughfare street work cannot begin
prior to 8:45 am and must be clear by 4:30 pm unless prior written approval is
given by city.
4.3 Construction signs shall not be removed from the project until approved by the city.
4.4 No street shall be closed except -upon written authority from the city.
4.5 At the end of each day, the contractor shall prepare the work to the satisfaction of the
city to ensure safe driving at night; and shall place temporary pavement markings and
maintain it until the city has approved the final inspection.
4.6 Contractor shall submit a traffic control plan for approval four (4) days prior to
starting work at any location. All barricades, detour signs for total. closure of the
street, and all maintenance of sips and removals upon completion of project shall be
in accordance with Texas M.U.T.C,D,
4.7 All street work and closures will require a four (4) day notice to city so it may be
publicized in the local paper as necessary.
4.8 Contractor shall provide all temporary pavement marking as needed and placed
before removal of barricades for the safety of public until permanent markings are
installed by owner.
5. UTILITIES
5.1 The contractor shall retain full responsibility for adjusting any and all public utilities
and protecting same against damage during the life of the project.
5.2 The contractor is responsible for arranging all locates within rights -of ways.
2
Bid 16112
Y1077nrf0 /1.6 •1 AK.
65
City of Grand Prairie
Specification
5.3 Contractor shall adjust to final grade all existing valves and utilities. The manhole and
valve adjustments shall be paid for as per bid pay items. Contractor shall be
responsible for providing all manhole rings, valves, lids, etc., for the
adjustment/placoment to finished grade of street. They shall meet the City Standard
Details for design.
6. WATER FOR CONSTRUCTION
6.1 The contractor shall pay for water for the project.. The contractor will be required to
make application and deposit for a construction meter with the City of Grand Prairie
Water Utility Customer Services Division.
7. START OF CONSTRUCTION
7.1 The successful bidder agrees that projects will begin within seven (7) days of written
notice and assurance of work order from the City.
7.2 The contractor shall pick up two portable (2) signs from city Street Department and
place at each end of their project to inform citizens that this is a Sales Tax Project.
Signs shall be returned to the Street Department at the completion project, Signs shall
not be removed until contractor hao permission by the City.
8. MATE, RIAL TICKETS
The contractor shall provide the city with copies of all material tickets and certified weight
tickets incorporated in the job on a daily basis. This requirement must be met to ensure
quality control and duality assurance and proper payment to contractor. Any Failure to
provide tickets by the end of the day will result in the stoppage of the next day's planned
activities and/or non-payment of work until tickets are provided,
9. PRIVATE PROPERTY CONCERNS
9.1 It shall be the contractor's responsibility to relocate any mailboxes and vehicles as
may be necessary during the various stages of the projects.
9.2 It shall be the contractor's responsibility to cooperate with the property owners on all
construction work to be performed.
9.3 Contractor shall not use property owner's water or place temporarily sanitation
facilities on private property.
9.4 Proper sanitation requirements for contractor's employees shall be provided by
contractor at no cost to the city or private property owners.
9.5 All private agreements between the contractor and property owners are not binding on
the city of Grand prairie.
aid 16112
�y
City of Grand Prairie
Specification
9.6 Door hangers will be provided by the city for the contractor to distribute to the
property owners. All door hangers must be handed out a minimum, of 72 hours prior
to construction beginning, at the contractors expense and as requested by city.
10. SA.CMLL AND CLEANUP
10.1 After the new asphalt is in place, compacted, temporarily striped (tabs or tape),
cleaned up and approved by owner, then street can be opened to traffic.
10.2 All areas disturbed by the contractor will be returned to their original condition to
include grass, sprinkler systems, etc.
10.3 Contractor shall complete all backfilling and clean up within ten (10) business days of
completing the placement of 2" HMAC.
10.4 All excavated earth in excess of that required for back filling shall be removed from
the job site and disposed of, at contractor's expense, in a satisfactory manner except
in locations where, in the judgment of the City and property owner, it can be :neatly
spread over the adjacent area.
11, UNSATISFACTORY WORK
The city shall not pay for work that is deemed not meting minimum specifications. The
contractor will be given a reasonable opportunity to correct the deficiency. Failure of the
contractor to correct the deficiency will be ground for non-compliance and termination of the
contract and/or nonpayment.
12. FINAL INSPECTION
Whenever the work provided for, and contemplated under, the contract has been
satisfactorily completed and the final clean up performed, the representative authorized to
accept same will make the "Final Inspection". Such inspection will be made within ten (10)
days after written notification. After final inspection, if the work is found to be satisfactory,
the contractor will be notified in writing of the acceptance. No time charge will be made
against the contractor between said date of notification of the representative in charge and the
date of final inspection of the work.
13. WORK ZONE MAINTENANCE
It shall be the sole responsibility of'the contractor to maintain the work zones during all
phases of construction, This will included any repair or maintenance work needed due to
delays from weather, scheduling, etc.
4
Bid 16112
67
city of Grand Prairie
Specification
14. wORK NG HOURS
14.1 No street, lane, or alley closures will be allowed on weekends or holidays (listed
below) and working times are 7:00 am to 5:00 pm (except on major thoroughfares)
Monday through Friday; except as herein written in specifications.
14.2 Holidays
14.2.1 New "Year's Day-- January 1
14.2.2 Martin Luther King's Birthday— January 15
14.2.3 Memorial Day — Last Monday in May
14.2.4 Independence Day — July 4
14.2.5 Labor Day- First Monday in September
14.2.6 Thanksgiving Fourth Thursday and Friday in November
14.2.7 Christmas -- December 20 & 25"
15. WARRANTY
.All work performed under this contract for the City of Grand Prairie shall be warranted for a
period of two years. if within two years, after acceptance of work, any of the work is found
to he defective or not in accordance with the contract, the contractor shall correct it promptly
after receipt of written notice from the owner.
16. PROCUREMENT SCHEDULE
The projected schedule for this procurement is as follows.
Bid 161V
Activity
Target Dates
Release Bid
Friday, Jul S 2016
Deadline for Questions
Monday, July 18, 2016
Responses to Questions
Tuesday, July 19.2016
Deadline for Receipt of Bids `
Friday, Jul 22, 2616 2;00 p.m.
Council Date
Tuesday, A.0 st 16, 2016
17. CONTACT
Information, questions or clarification concerning the intent of this RFB should be in writing
and addressed to Angi Mize, Sr, Buyer at amine tx.ox / 972-237-8262 no later than July
18, 2016, at 4:30 pm (CST). City of Grand Prairie's response to questions and requests for
clarification will be posted to BidSync (www.bidsynr,.com) by July 19, 2016 at 460 pm
(CST).
18. EVALUATION CRITERIA
The following evaluation criteria will be utilized in the selection of a vendor:
Price `10%
Reputation 30%
Experience 20%
Past Relationship with the City and/or other Municipalities 10%
TOTAL 100%
S
Clty of Grand Praldo
Specificauon
19. BID SUBMITTAL — ITEMS TO BE SUBMITTED
Interested vendor MUST submit at least one hard copy in a sealed envelope or electronic
copy (flash drive, CD, or through BidSyne) of the following items for consideration. The
submission should be in the order stated below:
a. Bid sheet (Attachment A)
b. Questionnaire & References (Attachment B)
c. Conflict of Iiaterest Questionnaire (Attachment C)
d. Submittal A.ffumation Form (Attachment D)
e. gR Statement of No Response (Attachment G)
Angi Mize, Sr. Buyer
Purchasing Division
326 W. Main Street
Grand Prairie, Texas 75050
Late responses will be unopened and not accepted for consldera#on. The City of Grand
Prairie is not responsible for lateness or failure of timely delivery via mail (whether delays are
Internal/external), carrier, etc. Please ensure you allow time to provide your response timely
so that you may be properly considered. EMAIL BIDS WILL NOT BE ACCEPTED.
The City reserves the right to reject any or all responses, to waive formalities, award a separate
contract to separate vendors for each item/group, or to award one contract for the entire bid,
6'
Hid 16112
.. n
^I ilf /.IItA /. n•rfA At1 •
69
City of Grand Prairie
Specification
20. AGREEMENT TERMS AND AWARD
The term of the agreement will be for an initial one-year agreement with the option to renew
for up to four (d) additional one-year periods. The price agreement shall be awarded to the
vendor(s) submitting the bid(s) deemed to be in the best interest of the City. The City rimy
award one Primary and one Secondary vendor by portions or for the entire bid. The City of
Grand Prairie may award to a single vendor, multiple vendors, or use any combination that
serves the best interest of the City. Successful bidder will enter into a contract with the City
for an annual agreement in accordance with the terms and conditions found within.
21. BONDS
22.1 Each Contractor shall have in effect a Payment Bond and Performance Bond to cover
the costs of all of the projects in which they are currently performing services. At a
minimum, each Contractor shall have a Payment Bond and Performance Bond in the
amount of $500,000.00. IF the total cost of all of the public works in progress exceeds
such amount of the Bonds, then the Contractor will be required to get additional.
Bonds so that all costs of all of the projects currently in progress will be covered, The
Bonds will be worded such that they cover all of the public works that are covered by
specific terms of this price agreement, whether each street or project is separately
designed on such bond. The Streets Division of the City of Grand Prairie shall work
with the Contractor to calculate the costs of all of the projects in progress at any time.
If the total amount of costs for the work in progress is greater than the amounts of
Performance and Payment Bonds in effect, the Contractor shall either increase
amount of bonds or reduce the amount of work in progress at any time.
22.2 The Maintenance Bond will be in the cumulative amount of payments made to MIX
individual Contractor, or there will be a separate Maintenance Bond for each public
work, at the option of each Contractor, but such bond shall remain in effect for two
years from the date of acceptance of each project.
23 CONTRACT AWARD
Vendor selected for contract will be required to return an executed contract to the City, a
certificate of insurance naming the City as an additional insured, and a notarized copy of
Form 1295 Certificate of interested patties within 1.0 days of the notice of award,
7
Bid 16112
VIE
City of Grand Prafria Bid 16112
Request for. End Questl6nnalre
All questions ohould be answered clearly and completely. Marketing materials WILL NOT be
accepted in lieu of this questionnaire. This questionnaire will assist the City in understanding your
proposal and will be used in the evaluati6n process and therefore it is critical that the questionnaire be
completed and submitted with your proposal, .
General Information & References: :
RESPONDENT NAME AND TITLE: AU "— a h ZZ �.
COMPANY:
ADDRESS, CITY, STATE ZIP: • a • Q £Nd� 7�c 'Z�o3
TELEPHONE NUMBER: f 7,6- � 13 /
E-MAIL: _9nzr ��_� cA►°•
IFBAERAL TAX ID. d - l212i? . ,.._..•
Provide 3 References,
of those .you have provided similar services in the past three years
Reference l:
Name & Tide - k 4#4
n.12
71
' City of Grand Prairie
Bid 16112
DID g
WO
.PAVEMENT RESURpACING SERVICES
Vendor Name
Contact
Email
phone
CftylState
Iq V.9
» a r t sac1
817 7 r 113 11
�r�G o� rid Ift_.+
ix
item#
Line Item Description
UOM
Est
Quantity
Unit Price
Est Cost
t
I*AAC TypeD Delivered more than 1500 tons
Tons
7900
741. , r.
2
k1MAC Type D Delivered 500 to 1499 tons
Tons
4700
a
4
HMAC Type D Delivered less than 499 tons
HMACType C Deliveredmore than 150.0 tons
Tons
Tons
1200
5400
�� , e
$ /! a •°
5
I39AC Type C Delivered 560 to A09 tons
Tons
3000
'7 8» 3d
$ 73 a
6
HMAC Ty0e C Delivered ess than 499 tons
3 ons
1200
7
HMAC Type B Delivered more than 1500 tons
Tons
5400
7 �,
' $ 96��6A-9
8
9
HMAC Type B Delivered 500 to 1499 tons
HMAC Type Delivered less than 499 tons
Tons
Tans
1200
674
$ !a `I�?-cz02
96",
L•0
11•
Additional Mileage Charge -• Hauled beyond'the
first.10 mites from bidders plant for Items #i 1.9 Per.
Ton Per lvllle
Move In Charge
Tons
Each
5500
30
y 0
$ 3 3 0
2va.od
12
13
14
• 15
Thorough Fare Traffic Control
Manhole Icing Miser
V91ve Ring Riser
Base Ice air -Flex Base
Each
.Mach
Each
Tons
3041�
200
200
50�°°°
0
1i
0. a
.�-
$ — oe'14�
$r3 ��o sa
$
16
.Flex Base Furnish and Install
Tons
3000,
b � °
17
Recycling 8" Deep More Than 3000+ sy
SY
13500'
CL
$ o 6! 76
18
Recycling 8" Deep 1400 to 2990 sy
SY
9000
$
19 '
Recycling 8" Deep less than 1399 sy
SY
4200
, J"d
$ 3 c
20
IlaulingBxcesslveMaterlai More Than l0i ay
CY
6000
=c
$ /12�2-o 0
z e,
72
City of Grand prairie
Bid 16112
21 -
Hauling Excessive Material 51 to 100 cy
Cy
1500
22
aiding Excessive Material 50 or Less ep
CY
200
3 p , e
$ o i►
23
WedgeMilling
LF
6000
24
Full Depth Milling 0 to 4"
Sy
15000
'25
Full Depth Milling $ach Additional Inch
gg
15000
26
Backfill Shoulders
LF
12000
27
Pulverization
Sy
]5000
1�=��
$_ o
27
Petromat less than 2500 sy
SY
1000
f • f°
$
28
29
Petxomat 2500 - 4999 s
petramat more than 5000 sy -11
BY
SY
3000-
15000
$
ESTMAATED TOTAL
n.11
73
Hid 161V
city of Grand Prairie
Serviice Questions:
1 :How many years have you been in business?
2 How MOM years have you been perform the f pe of work detailed in the specification?
3. What is the total value of work you ourrentlyhave under contract?
r
4. What.is the percentage of work that is self-perford? (approximate)
0
5. Has your firm ever• failed to complete a contract?
IV Q
6. Has your -firm ever filed for bankruptcy? if so, whein?
ending judgment claims or suits again your company and explain on an additional
7. Please list any p
age.
Have you had an•OSTIA fine within the past three (3) years?
S. (If yes, you MUST submit on an
additional page the circumstances of the event)
71A19r11R A•147 ABA
74
Bid 1e132 E
City of Grand Pratrie
9, Dave you had any jo
b related 'fatalities within the past lve (5) years? (zf yes, you Mi iST submit
on, an additioW page the circumstances of the event}
gyp. In the event of a breakdown, where wouldcen u t pment be serviced? (Include name of i
business, address, phone number, and point
(26.fo Allow 2 y'„'""'t
l/government agencies you have worked with_, alongw
11. List municipaith the Qo>u, a U` ►e `d
Y• I VYAV 2
separate sheet if needed.
Contract
Y'rs, Contracted — av
Name —
Phone —
Email -
contract - $ �f did y i
Contracted —
Yra,.
Name —
4,•K
Shone— g7 %� 91 Ywf 97
Email - f��rceJ !v2/ �H..d. r2{r4kL jr ,rd le
Contract - $ 14 a a o
Yrs. Contra
�.
I Natne —
— --
4 Phone`7k, ' 77 J` ^' 7! O V ►►ssy(
I Email
12 Desct7be bow you meet or exceed the minimum qualifications in the specification,
i ?
P.1q
7/812016 9.32 AM
75
City of Grand Pralda
13, Describe the experience in providing similar services within the last 2 years'.
Name - .S4. _ t•ia r, ' P
Coi�ttraot - $ ,,, 5,�7 t �� ? � x'•
Was the project finished ontime - yet.Was the project within budget - -, Y� r
Name— 4
Contract - .$ 0 f
Was the project finished on•time -
Was the project within budget --r
Name -
Contract r7
Was the project finished on time -' ��!' `, - �"�' -��'f -�- -�
•Was the project within budger
Name -i41
Cont%aot - $
Was the project finished on time -� r - ��� K - yo 1•i'`
Was the project within budget - r,
Name
Contract - $1 14 � Z4 , d,,
Was the project finished on time - k " Z- - - Q --
Was the project within budget - . f'
Name
Coxtract -
Was the project finished•on time
Was the project within budget - W?
14. On the fallowing page, list employees lastnar►ie only} along with their job title and number n
.years' experience in your line of work {add additional pages if necessary}. Also list equipment,
quantity and years ixi service.
or
718ronin a•a9 M4
Bid 16112
City of Grand hfaide
36
LIST
OF
AND
EQUIPMENT
It is represented as part of this; bid that Wo below listed items of machinery and equipment are available foruse on the work
covered by this bid• "Being Available" shall mean that the equipment is owned or under the control of the Bidder submitting
this bld. It is impartapt to state quantity and speoilieatlons of equipment available, Examples (Z each 1Yaliser automatic ;
paint spray machines),
EquipmentlMaehlriery Xears in Service Qty ;
7/812016 0:32 AM
Hid 1012
EQUIPMENT LIST
.
auu, acturer
escript oh
f ufactureY
liescr pt on
WOn 'TRUCKS
MACK
I996
4000 GAL TANK
ROLLERS:
ING13RSOLL-RAND
1996
PNEUMATIC QI25R
INTERNATIONAL
1981
1960
4000GALTANK
2500 GAL TANK
000 GAL TANK
CATERPILLAR
CATERPILLAR
CATERPILLAR
2000
200 i
20 22
ROLLERCBS34C
COMPACTOR PS200a
PNEUMATIC PS-150B
MISER
1984
uA-CK
1975
4000CALTANK
CATERPILLAR
20Q1
2003
STEEL WHEELCB634C
ROLLER PS 150E
INTERNATIONAL
MACK CH613
2001
4000 GAL Tank
CATERPILLAR
CATERPILLAR
CATERPILLAR
2006
2003
ROLLER C856311
ROLLERC5563E
ASPIIALTT'AVI:RS s
CATS ILLAR
2002
AP1055B
VIBROMAX
2004
2004
ROLLER VM6 PD
STEEL WHEEL CB534D
RpADTEC (ASTlaC
3995
SB 2540 MTV Shuttle Buggy
CATERPILLAR
CATERPILLAR
20D7
PNEUMATIC PS-I54C
CATERPILLAR
2004
AP1055B
HAMM
2001
MODEL3412COMP CTOR
CATERPILLAR
ROADTEC ASTEC
2011
2001
AP1055E
SB 2500 MTV Shuttle BuggyWAR
2008
2008
Com actor CB224E
ROLLERCB534D
CATERPILLAR
201D
AP655D
570LXT
2 11lC
201 t
2011
PS-360C
Cam actor CB34
Com actorCB34CAT
LOADERS FRONT END:
1998
gg
ItPIiLAR
1996
953H TRACICLOADBR
2010
20I1
HDI4 V V Drum Roller
ROLYERCP563E
CATERPILLAR
2000
9240 WHEEL LOADER
CATERPILLAR
CATERPlLL
2011
PNEUMATIC PS-360C
CASE
2001
570LXT
414E IG 4X4 LOADER
CATERPILLAR
2QL1
201 !
Compactor C33b4
HD+140 V V DRUM ROLLER
CATERPILLAR
2007
CASE
2007
570M XT 4X4 LOADER
HAMM
HAMM
2010
3410 SOIL COMPACTOR
CATERPILLAR
2005
953C TRACK LOADER
414E IL 4X4 LOADER
570MXT4X4L0 DER
HAMM
CATERPILLAR
20 33
M
HD14 V V Drum Roller
CW34PNEUMATIC
CATERPILLAR
2007
2006
CASE
L440
9 8H C FU WHEEL LDIL
414E IL 4X4 LOADER
JOHN DEERS 210K
1400
•
HAMM
CATERPILLAR
TINCTORS AND 7CCAVATORS:
CATERPILLAR-
CATERPILLAR
CATERPILLAR
2014
2007
1999
1998
2003
HD340VVHF
PS-150C
-15 EXCAVATOR
D6H DOZER
416D BACKHOE
KUBO'A
2009
CATERPILLAR
2Ql l
CATERPILLAR
2008
JOHN DEERS
2013
MOTORGRADERSt
1995
CATERPILLAR
i DH
CATERPILLAR
1997
320B EXCAVATOR
1996
CATERPILLAR
]40H
CATERPILLAR
2007
420E 4X4 BACKHOE
1998
CATERPILLAR
CATERPILLAR
201F
320DLX EXCAVATOR
CATERPILLAR
2040
2004
140H
144H
CATERPILLAR
2012
D%LGTDO7�R
CACCRPIGL'AR
2007
140H
CATERPILLAR '
2013
420P 4S BACKIiOE
CATERPILLAR
.
CATERPILLAR
20i5
42OF4SBAC OE
CATERPILLAR
2007
140H
MIXI312S:
i9 4
SS250
SS250B
CAT MIXER
AT MIXER
1998
CAT MIXER
2007
RM500
TERBX MIXER
2011
S446C
R8446C
TEREX MIXER
2012
,T�.
20�5
RMsoo
78
City of Grand PnI
CONFLICT OF INTEREST GIUESTIONNAIRE FORM
For vendor• doin business with IoCal overnmenial en OFFICE USE ONLY
This questionnairs renaots changes made to the law by K8, Is, Both Leg., nosuior session.
This quastlonnalre Is boing flied in accordance with Chapter 176, Local Government Code, by a vendor
who has a business relationship as deiinaSl by Section 176.001(t-s) with a local governmental entity dsia "6o4 ei
and the vendor meats requirements under Section 176.006(a).
By law this questionnaire must be flied with the records administrator of the local governmental entity nqt
later than the 7th business day after the data the vendor becomes aware of facts that rdgtiire the
statement to be filed, Sep Section 176.006(a•1), Local Government Code. ;
A vendor commits an offense If the vendor knowingly violates Section 176.006, local ;
Government Code, An offense under this section is a misdemeanor,
l Name ofvendor who has a business relationship with local governmental onlity.
1
2 � Chock this box it you are tiling an data to a prevfausiy tiled questionnaire. .
he
in
n t later in
thenirthe You 1114 an
business day afterdthe dalte neted gwhich youire with becomet aware rthatl the f olriglnally filed
uasllonnatro was Incomplete or inaccurate.
Name of local government officer a o w am the informal on in this eaotien s
being disclosed.
Name of officer
This section (Item 3 Including subparts A, S. C, & 0) must be oorgplated for each officer with whom the vendor
has an employment or other business relationship as defined by Section 176,Oni(1 •ai, Local Government Code,
Attach additional pages to this CIQ as necessary.
A. is the local government officer named In this secpon reoelying or likely to receive taxable Income, Other than
Investment Income, from the vendor?
Dyes Q No
.B. it the vendor receiving or llkdly to receive taxable income, other than investment Income, ham or at the
direotion of the local government officer named In this section AND the taxable Income is not received from the
local governmental anI •
QYes Q Nc
C. Is the filer of this quesfionnalre employed by a corporation or other buatness entity wkh respect to which the
local government officer selves as an alflcar or director, or holds an Ownership Interest of one percent or more?
Moil [IN.
D. Describe each employment or business and family relationship with the local govemment officer named In this
section,
Signature of vendor doing business with the goverrimental. entity Date
71n19111R 4•39 AM
f
Bid 46112
o,17
79
My of Grand Pfeifle
CITY OF GRAND PRAIRIE
SUBMITTAL AFFXRMATION FORM
9URM AND A13DENDA ACKNOWLItDGEIVIENT
This will aolmowledge your submittal contains all items as specified in section 19 and receipt of the following
addenda which are part of the Solicitation Documents: /
-..t•dL-'i ry
:ddondu►fNo. a,_,_,..,,,= AddendumNol��
Addehdurt No, Addendum No.
IIyRY nCAL PURCHASING I
Should other Government Entities decide to participate irl.this contract, would you, the Vendor, agree that all
terms, conditions, speck tions, andpoeingwould apply? ;
'Yes � Ne [�
OTHER CONDITIONS
The undersigned agrees to the following: ;
A. Agrees that -the submittal is complete and all :required information/forms were submitted.
B. Agrees that the bid package was fully reviewed and fully understands the requirements,
C, Agrees to the Terms & Conditions as included in this bid packet and have noted any exceptions.
D. Agrees that their submittal shall be good and may not be withdrawn for a period of go calendar days after
the scheduled closing time.
E, Will supply all required insurance, and execute contract within the time stated on the notice of award.
P. Affirms that the submittal was not prepared in collusion with any other firm and the contents o£ this
submittal have not been eommuMoatad by the undersigned or any agent with any other person engaged in
this type of business,
R1L131VIITTAL CERTI<I�CATION .
BY MY SIGNATURE I AFFIRM THAT I AM DULY AUTHORIZED TO JE XECUTF THIS PROPOSAL AS AN
OFFER TO CONTRACT AND IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED FIRM
HAVING EXAMINED THE SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE
MET, HEREBY SUBMITS A PROPOSAL FOR CONSIDERATION OF BEING SELECTED AS THE CITY%
PROVIDER FOR SAID.SERVICES; AND AGREES TO BNTER INTO NEGOTIATIONS IF SELECTED AS A
FINALIST FOR SAID SERVICES,
Aluthorized Signature "tie
Print/Type Name
VN r
Date
Bid 1611z
• p.16
VA17f11A A :.0 AM
80
Standard Tenns
City of Grand prairie
STANDARD TERMS ,AND CONDITIONS
1. INSTRUCTIONS: These standard terms apply to all solicitations.
Attachment E
2. BEST INTEREST: The City reserves the right to reject any or all responses and to
waive formalities. The City also reserve the right to purchase through State awarded
contracts or other intergovernmental agreements when it is in the best interest of the City.
3. PRICING: Price(s) quoted must be held firm for -ninety (90) days to allow for evaluation
unless otherwise noted in this document.
4. PAYMENT TERMS: payment terms are Net 30 unless otherwise specified by the City
in this document.
S. 'TAXES: The City of Grand Prairie is exempt from Federal Manufacture's Excise, and
State Sales taxes. TAX MUST NOT BE XNCLUDED IN PRICING. Tax exemption
certificates will be executed by the City and furnished upon request.
6. PATENT RIGHTS: The vendor agrees to indemnify and hold the City harmless from
any claim involving patent right infringement or copyrights on goods supplied.
7. FUNDING: The City of Grand Prairie is a home -rule municipal corporation operated
and funded on an annual basis for Oct. I to Sept, 30, The City reserves the right to
terminate, without liability, to the City, any contract for which funding is not available.
8. ASSIGNMENT: Vendor shall not sell, assign, transfer, or convey this contract in whole
or in part, without the prior written consent of the City.
9, SILENCE OF SPECIFICATION: The apparent silence of these specifications as to
any detail or to the apparent omission from it of a detailed description concerning any
point, shall be regarded as meaning that only the best commercial practices are to prevail.
All interpretations of these specifications shall be made on the basis of this statement.
10. VENUE: This agreement will be governed and construed according to the laws of the
State of Texas.
1
Bid 1s11a
wwnn44 n.9n Aft . do
81
C1W of Grand Pralde
Standard Terms
Attachment E
11. CONFLICT OF INTE, REST: The successful vendor hereby covenants and agrees that
during the Contract period that vendor and any of vendor's associates and employees will
have no interest nor acquire any interest, either direct or indirect, which will conflict in
any manner with the performance of the services called for under this Contract, All
activities, investigations and other efforts made by vendor pursuant to this Contract will
be conducted by employees or associates of vendor. Vendor further covenants and agrees
that it understands that the Code of Ordinances of the City of Grand Prairie prohibits any
officer or employee of the City from having any financial interest, either direct or
indirect, in any business transaction with the City. Any violation of this paragraph which
occurred with the actual or constructive knowledge of vendor will render this contract
voidable by the City,
12, CONFIDENTIAL WORK: Any reports, designs, plan, information, project evaluations,
dataor any other documentation given to or prepared or assembled by vendor under this
contract shall be kept confidential and may not be made available to any individual or
organization by vendor without the prior written approval of the City except as may be
required by law,
13, WARRANTY, HOLD IIA1l2l.Y1LESS, AND INDEMNITY: Vendor warrants that the
commodities it delivers to the City shall be delivered in a good and workmanlike manner,
and that any items delivered to the City under this contract will be fit for the particular
purpose for which it was furnished: 'Vendor shall defend, indernni.£y, and hold the City
whole and harmless against any and all claims for damages, costs, and expenses to
persons or property that may arise out of, or be occasioned. by, the execution or
performance of this Contract or any of vendor's activities or. any act of commission or
omission related to this Contract of any representative, agent, customer, employee, sub -
vendor or invitee of vendor or any representative, agent, employee, or servant of the City.
If an item is covered by a manufacturer's warranty, it is the responsibility of the vendox to
obtain the information for City and to get the manufacturer to honor the warranty,
14, INSURANCE: Prior to the commencement of work under this Contract, vendor shall
obtain and shall continue to maintain in full force and effect during the term of this
Contract any insurance required by Law and any additional insurance that may be
required pursuant to the specification.
15. F.O.B.: All shipping shall be P.O,B. delivered.
16, PACKAGING; Unless otherwise indicated, items will be new, unused, and in first class
condition in containers suitable for damage -free shipment and storage.
2
Pid 161V
r6%
City of Grand Prairie
Standard Terms
Attachment E
17. DELIVERY TIMES: Deliveries will be acceptable only during normal working hours
at the designated City Municipal Facility.
1S. COOPERATM/INTERLOCAL PURCHASING: If the Vendor checked yes on the
submittal affirmation form to allow for Znterlocal Purchasing the following will apply:
Government Entities utilizing inter -Governmental Contracts with the City of Grand
Prairie will be eligible, but not obligated, to purchase goods and services under this
contract (s) awarded as a result of this solicitation. All purchases by Governmental
Entities other than the City of Grand Prairie will be billed directly to that Governmental
Entity and paid by that Governmental Entity. The City of Grand Prairie will not be
responsible for another Governmental Entity's debts. Each Governmental Entity will
order their goods and services as needed.
19. WAWER OF ATTORNEYS FEES: Vendor and City expressly covenant and agree
that in the event of any litigation arising between the parties to this contract, each party
shall be solely responsible for payment of its attorneys and that in no event shall either
party be responsible for the other party's attorney's fees regardless of the outcome of the
litigation,
20. PERFORMANCE OF WORK: Vendor or vendor's associates and employees shall
perform all the work called for in this Contract. Vendor hereby covenants and agrees that
all of vendor's associates and employees who work on this project shall be fully qualified
to undertake same and competent to do the work described in this Contract, and the
services performed shall be performed in a good and workmanlike manner, and that the
finished product shall be pit for the particular use(s) contemplated by this agreement.
21. OWNERSHIP OF DOCUMENTS: VENDOR acknowledges that City owns all notes,
reports, .or other documents, intellectual property or documentation produced by the
vendor pursuant to this agreement or in connection with its work which are not otherwise
public records, Vendor acknowledges that City shall have copyright privileges to those
notes, reports, documents, processes and informatioia. Vendor shall provide City a copy
of all such notes, reports, documents, and information (except to the extent that they
contain confidential information about third parties) at City expense upon written request.
22, RIGHT OF REVIEW: Vendor covenants and agrees that the City, upon reasonable
notice to vendor, may review any of the work performed by vendor under this Contract.
23. PROPRIETARY INFORMATION: Any material or information that is considered
proprietary in nature must be clearly marked as such and will be treated as confidential
by the City of Grand Prairie to the extent permitted under the Open Records Act.
91
Bid 10112
a
City of Grand Prairie
Standard Terms
Attachment E
24. ORDERS AND INVOICING: A Purchase Order Number is required for all purchases.
All invoices must be clearly marked with Purchase Order Number in order to be
processed, Separate invoices will be required for each individual order and shall be
mailed to PO Box 534045, Grand Prairie, TX 75053. As a Municipal Government, the
City of Grand. Prairie is exempt from all sales and excise taxes. DO NOT INCLUDE
TAXES in price bid. Tax Exemption Certificates will be issued to successful vendor(s)
upon request.
25. SPLIT AWARD: The City* of Grand Prairie reserves the right to award a separate
contract to separate vendors for each item/group or to award one contract for the entire
bid.
26. WITHDRAWAL OF RESPONSE TO SOLICITATION: A response may not be
withdrawn or cancelled by the vendor for a period of ninety (90) days following the date
designated for the receipt without approval by the City.
27, CHANGE ORDERS: No Oral statement of any person shall modify or otherwise change
or affect the terms, conditions, or specifications stated in the resulting contract, All
change orders to the contract will be made in writing by the City of Grand Prairie,
28, ADDENDA: Any interpretations, corrections, or changes to this solicitation will be made
by the City of Grand Prairie through a written addendum.
29. PRICE REDETERARNATION: A price re -determination for the increase in cost for
goods or services shall be considered by the City of Grand Prairie only at contract
renewals. Requests for price re -determination shall be substantiated in writing and
provided to the City no less than 30 days prior to contract renewal. The City reserves the
right to negotiate with the vendor on any price re -determination requests and to reject any
price re -determination requests that are deemed as not in the best interest of the City.
4
Bid i8112
84
City of Grand Pralda
insurance
INSURANCE and INDEMNITY
Insurance
Bid 16112
Attachment F
The bidder, acting as an independent contractor, must provide the following insurance, which must be kept in
force during the term of the contract. Performance under the contract will not start until this obligation has been
met. .
TYPE
1. Workers' Compensation
2, Employer's Liability
3. Comprehensive General Liability
Premises Operations
Products Operations Hazard
Contractual Insurance
4, Comprehensive Automobile Liability
AMOUNT
Statutory
$1,000,000
$1,000,000 (Combined Single Limit)
$1,000,000 (Combined Single Litnit)
The successful contractor must provide insurance certificates satisfactory to the city of Grand Prairie within ten
(10) working days after notification of award. Generally with a carrier authorized to do business in Texas and
rated "A" or better in the current Best Key Rating Guide, Failure to supply such insurance shall be a breach of
the contract. All policies shall be of the "occurrence type" and the city of Grand Prairie shall be listed as an
additional insured (to the extent Contractor/City are indemnified pursuant to the indemnity provisions herein) on
all certificates of insurance. Additional %sured Clauses does not apply to 'Workers' Compensation, and
Employees Liability. A waiver of Subrogation Clause, naming the city of Grand Prairie "shall be included" on
all types of coverages.
Thirty (30) days prior written notice to the city of cancellation or material change endorsement shall be attached
to all policies.
Insurance certificate to be subuil ted to: Purchasigg PLMsioa, P.U. Box 534045, Grand Prairie, Texas
750534045, Bid nuinber shall be included on certificate,
1nd=Wty
The successful contractor shall defend, indemnify and save harmless the city of Grand Prairie and all its officers,
agents and employees who are participating in this contract from all suits, actions, or other claims of any
character, name and description brought for or on account of any negligent act or fault of the contractor, or of
any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which
may result from bid award. Successful bidder shall pay any judgment with cost which maybe obtained against
the city of Grand Prairie and participating entities growing out of such injury or damages.
'1f07�1 t1d4 flrh7 M1I{l ^ 79
85
City of Grand Prairie
STATEMENT OF NO RESPONSE
RF)3 #16112
PAVEMENT RESURFACING SERVICES
The City of Grand Pram-0 is very appreciative of the time and effort you expend in preparing and submitting
qualifications to the city. If you are not submitting a response., please complete and return this form.
We, the undersigned, have declined to submit for the following reason(s):
Specification too "tight", i.e. geared toward one firm only (please explain reasons below)
❑ Specification unclear. (Please explain below)
El Insufficient time torespond
Q We do not offer the services(s) requested
El our schedule would not permit us to perform
0 Unable to meet requirements
❑ Job too large
❑ Job too small
Q Cannot provide required insurance or bonding (if required)
El Do not wish to do business with the City of Grand Prairie. (Please explain below)
Q Other (Please explain below)
REMARKS:
Company Name: contact:
Phone: Fm a u..F----
Did 16112
nA
86
City of Grand Prairie
Bid W12
M
Oily of Grand Prairie
PERFORMANCE BOND
STAT13 OF TEXAS
COUI4TY OF DALLAS
KNOW ALL MEN BY THESE PRESENTS,
Bond No. PU7650569
Bid 18112
That Rcvnolds A.spIialt & Corrstnrction Co. of the City of North Richland,Hills , County of ,� Tarrant , and
State of Texas , as Principal, and iencn"CTau and o r torized under the laws of the State of Texas to act as
ea�rr��n on or prinoi ls, are held and firynly bou- unto the City of Grand Prairie (Owner), in the sum of
�lvtitii� .iY ne�Jr� T �0 Dollars ($3 523,900.t10----) an a proper measure, of liquidated damages, for payment whereof, the
said Principal and Surety bird themselves and their heirs, administrators, executors, successors and assigns, jointly and severally, by the
presents: P v •merit ResurfacinggSepk ces RFB #16112
WHEREAS, the Principal has entered into a certain written contraof with the OWNE9, dated the 171:11 day of
Au istg t _ , 2016 , to which contract is hereby referred to and made a part hereof as fully and to the some extent as if copied at
length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfnily perform
said Contract and shall la all respects duty and thithfirlly contract agreed and covenanted by the Principal to be observed audperformed and
according to the true intent and meaning of said Contract and the Plans and Speoifioitions hereto annexed, then this obligation shall be
void; otherwise to remain In full force and effect,,
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes of
Texas as amended and all liabilities on this bond shall be determined in accordance with the provision of said Article to the some extent as
if it were copied at length herein.
Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to terms of the contract, or
to work performed thereunder, or the plans, specifications or drawings accompanying the some, shall in anywise affect its obligation on this
bond and it does hereby waive notice of any such change, extension of ti,no, alteration or addition to the terms of the contract, or to the
work to be performed thereunder.
1N WITNESS WHEREOF, the said Principal. and Surety have signed• and seated this Instrument the 17tit day of
Aug_ast
Reynolds Asphalt & Constniction Company
PRINCIPAL
By: ktek &,,,
Title: fed Tatrlcerslev Vice President
Address: V O Box 370
Colonial American Casualty and Surety Company and
Fidelltv and Deposit Company of Maxylaud
SUR17 Y
By:
A4F&i��
Title: ^Ky1e W Sweenov -Attorney iu-Fact
Address- 15303 Dallas Parkway Suite 800
Braless Texas 76039 Addison Texas 75001
Name and address of theResident Agentof Surety is: The SAWA Y Cornpanv P.O. Box 8720 Fort Worth, Texas 76124
7/812016 9:32 AM
` p. 26
88
City of Grand Platrle
PAYMENTBOND
STATE OF TEXAS
COUNTY OF DALLAS _
KNOW ALL MEN 13Y THESE PRESENTS:
Bond No, gRF7650569_
Bid 16112
That Reynolds Asphalt & Construction Co. of the Clty f Nor It ld t ills County of Tarrant and
' lone( �s}i r�ca nano qn horixed under the laws of the State of Texas to act as
State of eras , as Principal, anp.11. M1 a 1 y nn +�
ety put bhgn for trrtnci 'three re held and firmly bound unto the City of Grand Prairie (Owner), In the panel sum of
Mr ltotr nr+ ua w bailors ($3,523.900.00--- for the payment whereof, the said Principal and Surety bind
themselves and their heirs, administrators, executors, successors and assigns, Jointly and severally, by the presents:
.WABRBAS, the Principal Sias enterer] into a certain written contract with the OWNER, dated the 17t1r day of
August , 2616 • to which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at
length herein. PAvement Resurfacing Services RFB #1C112
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants
supplying labor and materials to him or a subcontractor in the prosecution of the work provided for in said contract, then this obligation
shall be void; othorwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of. the Revised Civil Statutes of
Texas as amended and all liabilities on this bond shall be determined in accordance with the provision of sold Article to the same extent as
if it were copied at length herein.
Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to terms of the contract, or
to work performed thereunder, or the plans, specifications ordrawings accompanying the same, shall in anywise affect its obligation on this
bond and it does hereby waive notice of any such change, extension of time, alteration or addition to tite terms of the contract, or to the
work to be performed thereunder.
.IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument the 17t1t day of
Attgtust ,20_I6 . .
Reynolds Asphalt & Construction C01111121W
PRINCIPAL
By: ! t'-Q-11
Title: Neff Tnttkerslev Vice President
Address: P.O.Box 370
Colonial American Casualty acid Surety Company and
Fidell.tv and Deposit Comnany of Ma land
SURETY
By:
Title: KYIo W Sw� a-eguev Attorney -in- act —
Address: I530i Dallas ParlctytY Sttlte 800
Euless, Texas 76039 Addison Texas 75001
Name, and address of the Resident Agent of Surety is; The S eett Cont ar O. Box 8 20 Fort W rt t T s 76124
7/8/2016 0:32 AM
Bond No, PRP7650569
City of Grand prairie Bid 18112
MAINTENANCE BOND
STATE OF TEXAS
COUNTY OF DALLAS
KNOW ALL MEN 13Y THESE PRESENTS:
That Reynolds Asphalt & Constntctlort CO. o the Ci of North Richland ills County of Tarrant and
State of Texas , as Principal, an olo uuo ti, an a o�n authorized under the laws of the State of
Texas to act as surety on bonds for principals,- do hereby tiololowledge, themselves to be hold and firmly bound to pay unto the City of
Grand Prairie O pr lei nl o r on of the State of Texas, its successors and assigns, at Grand Prairie, Dallas County, Texas,
'ri ee °N n & o a "�O Dollars ($? 3 900A0•--• ), 100°l0 of tiro foist amount of the contract for the payment
the sum of,�, i `"
of which sum said Principal and Surety bind themselves and their heirs, administrators, executors, successors and assigns, jointly and
severally, by the presents:
This obligation is conditioned, however, that:
WHEREAS, the Principal has entered into a certain written colitraot with the OWNER, dated ,the 17th. day of
ApWist , 2 016 , to perform Pavement Resutfaoing Services which contract and the plans and specifications therein
mentloned, odopted by the City of Grand Prairie, are filed with the City Secretary of sold City and are hereby expressly incorporated heroin
by reference and made a part limeofas though the some were written and set out f n full herein, and
WHEREAS,. under the said plans, specifications and contracts, it is provided that the Contractor will maintain and keep in good
repair the work therein contracted to be done and performed for it period of two (2) years from the date of acceptance thereof and perform
all necessary work toward the repair of any defective condition growing out of or arising from the improper construction of the
Improvements contemplated by the said Contractor on account of any breaking of suoh improvements, caused- by the said Contractor on
constructing the same, it being understood tint the purpose of this section is to cover 011 defective conditions arising by reason of defective
material, work or labor performed by said Contractor, and in case the said Contractor shall fail to repair, reconstruct or make said
improvements it is agreed that the City may do said work in accordance with sold contract and supply such materials and charge the some
against the said Contrmtot and its surety on this obligation, and said Contractor and surety shall be subject to the damages in said contract
for each day's failure on the part of said Contractot to cofriplywith the teems and provisions of said Contract and this bond.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that If the said Contractor shall perform 1ts
agreement to mnlptaln said construction and keep same in repair for the maintenance period of two (2) years as herein and in said contract
provided, then this obligation shall be null and void and have no further effect; otherwise, to remain in full force and effect;
It is further agreed that this obligation shall be a continuing one against the Principal and Surety and that successive recoveries
may be had hereon for successive breaches of the conditions herein provided until the full amount of this bond shall have been exhausted,
and it is further understood that the obligation to maintain said work shall continue throughout said maintenance period, and the same shall
not be changed, diminished, or any matter affected from any cause during said time.
IN WITNESS W11BRE017, the said Reynolds Asphalt & Construction Company ' as Contractor and Principal and the
said Kyle W. Sweeiiey , Attorney -in -Fact, and the said Attorney in Fact has hereunto act his hand this the
171h day of Moist ,2016
Colonial American Casualty and Surety Company and
Revuolds Asphalt & Corrstniction Conlgany Fidelity and Deposit Company of Maryland
PRINCIPAL SURETY „ (—,I,i
Title: Ned-ankersto VIo President Title: Kyle W Sweeney, Attorney-Irt-Fact
Address: P.O. Hog 370
Euless Texas 76039
7/8/2018 9:32 AM
Address: 15303 b ins PA AV. Suite 800
Addison Texas 75001
Attorney -in -Fact -
p, 27
90
Texas Important Notice
IMPORTANT NOTICE
To obtain information or make a complaint:
You may call Zurich North America's toll -free telephone
number for Information or to make a complaint at:
1.800.382.2150
You may contact the Texas Department of Insurance to
obtain information on companies, coverages, rights, or
complaints at:
1-800-262-3439
You may write the Texas Department of
Insurance:
P.O. Box 140104
Austin, TX 78714-9104
Fax: (612) 490-1007
Web: www.tdi.texas.gov
E-mail: ConsumerProtection@tdi.texas,gov
PREMIUM OR CLAIM DISPUTES:
Should you have a dispute concerning your premium or
about a clair'rr, you should contact the company first. If
the dispute is not resolved, you may contact the Texas
Department of Insurance,
ATTACH THIS NOTICE TO -YOUR POLICY:'
This notice Is for Information only and'does not become
a part or condition of the attached document.
AVISO IMPORTANTE
Para obtener Informacl6n o para presenter una queja:
Usted puede flamer at n6mero de teldfono gratuito de
Zurich North America's para obtener informacl6n o para
presenter una que)a al:
1.800.382.2160
Usted puede comunlcarse con of Departamento de Se-
guros de Texas para obtener Informacibn sobre com-
paMfes, cobertures, derechos, o quelas at:
1.806-262-3439
Usted puede escribir at Departamento
de Seguros de Texas a:
P.O. Box 149104
Austin, TX 78714-9104
Fax: (512) 490.1007
Sitlo wab: www.tdl.teRas-gov
E-mail, ConsumerProtection@tdi.texas,gav
DISPUTAS POR PRIMAS PE SEOUROS O
RECLAMACIONES:
Sl tiene una dispute retaclonada con su prima de seguro
o con una reclamacl6n, usted debe comunicarse con la
compaAls primero. SI la disputa no es resuelta, usted
puede comunicarse con el Departamento de Seguros de
Texas.
ADJUNTE ESTE AVISO A SU P6LIZA: Este aviso es
solamente para prop6sitos Informativos y no sq con-
vierte on parte o on condtol6n del documento adjunto,
U-GU-206-E (00116)
Page 1 of i
91
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMEtUCAN INSURANCE COMPANY, a corporation of ilia State of New
York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Maryland, and the FIDELITY
AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Maryland (herein collectively called the "Companies"), by
MICHAEL BOND, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which
are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate,
constitute, end appoint Charles D. SWEENEY, Kyle W. SWEENEY, Michael A. SWEENEY and Elizabeth GRAY, all of Fort Worth,
Texas, EACH its hue and lawful agent and Attorncy-in-Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its
act and deed: any and all bonds and undertakings, EXCEPT bonds on behalf of Independent Executors, Community Survivors and
Community Guardians, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said
Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected
officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of The
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected
officers of the FIDELITY AND D13POSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper
persons.
The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of
the By -Laws of said Companies, and is now In force.
IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said
ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and
FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 11 th day of January, A.D. 2016,
ATTEST:
BF
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
wVPttdt�D
86Ai. Y
y�lyh,hlHl,�pd
4,-, /), A"�
Secretary nce President
Eric D. Barnes Michael ,bond
State of Maryland
County of Baltimore
On this I Ith day of January, A.D. 2016, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, MICHAEL
BOND, Vice President, and ERIC D. BARNES, Secretary, of the Companies, to me personally known to be the individuals and officers described is and
who oxeeuted the preceding ins"vient, and acknowledged the execution of same, and being by me duly sworn, deposeth and saith, that he/she Is the said
officer of the Company aforesaid, and that the seals affixed to the preceding Instrument are the Corporate Seals ofsaid Companies, and that the said Corporate
Seats and the signature as such officer wero duty affixed and subsoribcd to the said instrument by the authority and direction of the said Corporations.
IN TESTIMONY WHBREOIT, I have hcrounlo act my hand and affixed my official Seal the day and yearfirst above written.
Constance A Dunn, Notary Public
My Commission Bxpirrs: July 9, 2019
POA-F 168-2682B
W
XTRA T FROM BY-LAWS OF THE COMPANIES
"Article V, Section 8, Attorneys-Attorngya-1 et. 7ht Chief Executive Officer, the President, or any Executivo Vice President or Vice President
may, by written instrument under the attested corporate seal, appoint atiomeys-in-fact with authority to execute bonds, policies,
reeognizanees, stipulations, undertakings or otht like instruments on behalf of the Company, and may authorize any officer or any such
attorney -In -fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any
time
• CERTIFICATE
1, the undersigned, Vice Preside of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN
CASUALTY AND SURETY COMP , and fl e FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the
foregoing Power of Attorney is still in fu force aid effect on the date of this certifioate; and I do further certify that Artiole V, Section 8, of
the By -Laws of the Companies is $f ll•in J rce.
This Power of Attorney and Certifi itemay a signed by facsimile under and by authority Of the following resolution of the Board of
Directors of the ZURICH AMERICAN SU CE COMPANY at ameetmg duly called and held on the 15th day of December 1998.
RESOLVED: "That the signature ol the Pres dent or a Vice President and the 4ttesting signature of a Secretary or on Assistant Secretary
and the Seal of the Company maylw affi ed by fa ile on any Power of Attorney...Any such Power or any certificate thereof bearing such
facsimile signature and seal shall be valid aand bin ing on the Company."
This Power of Attorney and Certific ite may a signed by facsimile under and by authority of the following resolution of the Board of
Directors of the COLONIAL AMERIC • CASUALTY AND SURETY COMPW..at a, meeting duly called and held on the Sth day of
May, 1994, and the following resolution f the B and of Directors of the FIDELITYANDDEPOSIT COMPANY OF MARYLAND at a
meeting duly called and held on the 10th By of M y,1990,
RESOLVED: "That the facsimjje,d mechan tally reproduced seal of the company and facsimile or mechanically reproduced signature
of any Vice -President, Secretary, or Assl tant S etary of the Company, whether made heretofore or hereafter, wherever appearing upon a
certified copy of any power of attorney is ued by I ic Company, shall be valid and Binding upon the Company with the same force and effect
as though manually affixed.
IN JES11MONY WHER13OP l ha 'herein subscribed my name and affixed the corporate seals of the said Companies,
this 17 day of August
>5X A00
(l . W W//(
Thomas O. McClellan, Vice President
93
CERTIFICATE OF INTERESTED PARTIES r-ORM 1295
.
ion
complete Nos, 1- a and 6 if there are Interested parties.
Complete Nos, "2, 9, 6, and 6 if there are no Interested parties, '
OFFICi3 USE ONLY
C�!RTIFICATION OF FILING
20��ta oaaNumber.,
9. Name of Business entity filing form, and the elty, state and country of the business entity's place
of business.
Neynolds Asphalt& construction company
North Richland Wills, TX United States
Data Hied:
g912gl2R18
2 Name o governments ens ►y ors ate agency that is a patsy to s 00*80tforwhlob 06 onn s
being flled,
City of Grand Pralfie
Date Acknowledged:
3 Provide the Identification number used hythe governmental entity or $late agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided tinder the contract,
RFB W112
Pavement Resurfacing Services
Nature of interest
4 Name of Interested party
city, state, country (place of business)
(check applicable)
controlling
intermediary
6 Check only If there is No interested Party,
6 AFFIDAVIT t swear, or allirm, under penattyof perjury, that the above disclosure is true and entreat.
LAURABOUMAYO
rQ1x C N4F Notary Public, Stole of Texas
my comm166lon Expires j�
June 17, 2019
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
,,
Sworn t hd subscribed hafore me, bythe said N It,,- this the day of ' 11�t u { V
20, to cerilfy which, witness trey hand and seal of office,
'
na ro of officer AdIthistating oath Printed name of officer administ ring oath Tiffs of of leer administering Will
VPrslnn V1.0.277
Forms provtaea oy I exas atnlcs c,amuus5,u„
05
C a® DAYE(MMIDAIYYYYj
14 CERTIFICATE OF LIABILITY INSURANCE B/s$�2D16 I
..—.
THIS CERTIFICATE•18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUIN13 INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
dorsad.
IMPORTANTi If th6 certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be enif SUBROGATION I5 WAIVED, subject to
the terms and conditions of the policy, certain policies may require an ondorsament, A statement on this certiticate does not confer rights to the
certificate holder in Ilou of such endorsements),_
PRODUOEn
The Sweeney Company
E. Loop 820 South
A
Ho. (017) 457-'6700 rMl Noll (011) 437-7246
MAI1121
Ress
INSUREAMA APFORDINGCOVER-
NAICrr
P 0 Box 8720
IN5URERA:Va11a FOx a Ins CO
20508
]Fort Worth TX 76124-0720
INSURED
Reynolds Asphalt G Construotlon Company
P.O. Box 370
WunERaAsa Cab Co Of Aeadinig, PA
90427
INEURERC:(Sreat AZ43;1aari Inrluranoe CO
16691
Wsuaenppat'1 ripq I s Co of Hartford
20478
INSURER E I
IN R RP
Risleas TX 76039
t+VYRKAtr_0 v 11k i u-rvn ra. nvu..+..... ---,-
TO THAT THE: POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A90VE FOR THE POLICY PERIOD
THIS IS CERTIFY
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.'
L
-
TYPE OF INSURANCE
AIMIN9R
POLIO NUMBER
jj F
LICY
UMlTS
X
COMMERCIA GENERAL'LIABILITY
EACHOCCU'HRENGE
i 1,
CLAIMS•MADE nX OCCUR
MI a
300,000
4 00,000
A
CONTRACTUA.L, ;KW
x"s 4028760229
5/8/2016
S/8/2011
X
MEDEXP(An ono Gaon)
S 5,000
X
CROSS LXAB. WEVA
PERSONALaADVINJURY
i _,. 1.000,000
GENERALAQgft_GATE
i 2,000,000
OENt.AGGR9GATELINT APPLIES PEA:
POLICY Q JE6T• ❑ LOC
PRODUCTS • COMP/OPAGO
S 2.000, 000
i
OTHER:
4 1,000,000
AUTOMOBILE LIABILITY
B06ILY#WRY(Perp"M)
S
X ANYAUTO
BODILY INJIJRY(PUB0000
S
---
E
ALLOViMIED SCHEDULED
17 6028760232
$10/2016
B/8/2017
Amos
a 1 E
4
HKEDAUTOS AUrOSS
4
MC890
X
UMBRELLAVAD
X
OCCUR
EACH OCCURRENCE
4 10,000,000
AGOREGNM
4 IQ 400,000
C
C)(CESSLIAO
CLNMS4.WE
OED FX I RlIgHTIONs 10 000
3
YSHI 1231247 00
5/0/2016
5/8/2017
WORHERBCOMPENSATION -
X
EI EACH ACCIDENT
_
= S.ODO 000
AND EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNEiU 11CUTIVE YIN
EL. DISEASE •PAFAIPLOYE
$ 1,000,000
D
OFFICEIVM�ugER EXCLUDED?
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PAVBM M RESURSA.CING SERVICES RrB #16112. ALL POLICIES X14OLUDZ A 13LMMT AUTOMATIC WAIVAIR OF SUBROGATION
MRDORSEM£NT & THE GL, AUTO & 'OMB• POLICIES INCLUDE it 13LMMT AUTOMTIC ADDITIONIiL INSURED RNDORSE23ENT
PROVIDIRG ADDITIONAL INSURED & WAIVER OF SUBROGATION STATUS TO THE CERTIFICATE HOLDER 011DY WHER THERE IS
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ADDITIONAL xNSURFD ENDORSEMIATF CONTAINS SPECIAL PRIMARY & NONCONTRIBU'von VTOROING. xnz POLICES& INCLUDE
AN ENDORSEMENT' PROVIDING 30 DAYS NOTICE! OF CANCELLATION (10 FOR NON -PAY OF PRE XMO TO THE CERTIFXCATE
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CITY OF GRAND PRAXRxE
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BHOULOANY OF THE ABOVE 09SCRISED POLICIES HE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL. •811 DELIV✓rRED IN
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JOYCE i,F4-�-.. rye ___- ,'*__4v1..-.I
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