09/11/2017-CC-Minutes-SpecialCITY OF SANGER, TEXAS
MINUTES: SPECIAL CITY COUNCIL MEETING
September 11, 2017, 6:00 p.m.
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman
David Clark, Councilman Gary Bilyeu, Councilmember Allen Chick, Councilman Lee Allison
COUNCIL MEMBERS ABSENT: None
All Council Members Were Present Constituting a Quorum.
STAFF MEMBERS PRESENT: Mike Brice City Manager, Cheryl Price City Secretary
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
The Regular City Council Meeting was called to order by Mayor Muir on Monday,
September 11, 2017 at 6:00 p.m. The Invocation was given by Councilman Chick, and The
Pledge of Allegiance was led by Councilman Clark.
2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to
respond or to discuss any issues brought up during this section).
There were no citizens who wished to speak on items not on the agenda.
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session, September 5, 2017
2. Regular City Council Meeting, September 5, 2017
b) Approve Appointing Open Park Board Position, Place 5 to Kelsey Stuart
c) Disbursements
Councilman Bilyeu was not present at the last meeting and advised that he would abstain
from voting on approval of the minutes. Mayor Muir suggested making two Motions for
the Consent Agenda which would allow Councilman Bilyeu to vote on the two additional
items (b and c) on the Consent Agenda.
A Motion was made by Councilman Chick approving Consent Agenda Item (a) - the Work
Session and Regular Session Minutes for the September 5, 2017 meeting as presented.
Motion was seconded by Councilman Clark. Motion carried with 4-0 vote, Councilman
Bilyeu Abstaining because he was not present at the September 5, 2017 meeting.
A Motion was made by Councilman Chick approving Consent Agenda Items (b) and (c) as
presented. Motion seconded by Councilman Boutwell. Motion to approve carried
unanimously with a 5-0 vote.
4. Consider any Items Removed from Consent Agenda.
None
REGULAR AGENDA
5. Consider, Discuss and Possibly Authorize Soliciting Bids for Construction of Water and
Sewer Lines Along 1-35 From Lois Road to View Road.
City Manager Brice noted this is the final extension of the lines up View Road and is being
done with the project which was discussed in the Executive Session last week. It needs to
be run as parallel as possible because of the delay in bidding it out, getting the bid, and
getting the contract immobilized. Councilman Boutwell questioned if this was on the east
side of 1-35 and it was noted he was correct.
A motion was made by Councilman Chick to Authorize Soliciting Bids for Construction of
Water and Sewer Lines Along 1-35 From Lois Road to View Road. The motion was seconded
by Councilman Bilyeu. The motion to approve passed unanimously with a 5-0 vote.
6. Consider, Discuss and Possibly Approve Contract Amendment #1 with Perkins Engineering
Consultants, Inc. to Provide Professional Services to Update the Water and Wastewater
System Capital Improvement Plan Prepared in 2010 at an Additional Amount of $15,000
Revising the Original Contract Amount of $32,800 to a Total Amended Contract Amount of
$47,800.
City Manager Brice advised that we have done the GIS work and updated a lot of our maps
which added several new subdivisions and has expanded the scope of work that Perkins
Engineering is doing. They have continued to do the work even though they are in the red
on the project. It is vital that the new subdivisions be taken into account when doing the
modeling to provide up-to-date information. Adding 1000 homes makes a difference. They
are doing the modeling for the water and wastewater; and, this is what our water and
wastewater impact fees are based off of. It is time to update the study and that is what
they are doing with this modeling. This will help in re-evaluating the impact fees and adjust
them accordingly.
Councilman Allison noted that this was required by law, every five years and asked if the
amendment was on time and expenses, or not to exceed?
Mr. David Hawkins, Perkins Engineering was recognized and advised that this amendment is
a not to exceed $15,000. They are doing the analysis from present to 5, 10 and 15 years.
He noted that some of the subdivisions that are on the map now have future planning for
becoming much larger, which they were not aware of and can affect the water and
wastewater significantly. Councilman Chick asked when we would see the report? Mr.
Hawkins advised they have most of the information together that they are waiting on a few
tweaks from Jim Bolz and Neal Welch and once they get those they should be able to
complete the models. City Manager Brice noted that the nice thing about water and
wastewater tap fees is that you can pay for some of the projects or smaller projects as you
go and you don't have to bond them out. It is a lot cheaper in the long run and we are not
incurring a lot of debt. Councilman Bilyeu noted that this is a cycle that we will be going
through in the future to keep up with the growth. City Manager Brice agreed and noted
that in next year's budget we have an update on the comprehensive plan which has not
been updated since 2007. Mayor Muir noted that another thing this study does is show
what the maximum fee is for the impact fees. He noted that Sanger, being pro -
development, would probably not go to the maximum on the fees. Councilman Bilyeu
stated that as we move into the future and do more of these studies there is going to be
some tough decisions.
A Motion was made by Councilman Bilyeu to Approve Contract Amendment #1 with Perkins
Engineering Consultants, Inc. to Provide Professional Services to Update the Water and
Wastewater System Capital Improvement Plan Prepared in 2010 at an Additional "up to"
Amount of $15,000 Revising the Original Contract Amount of $32,800 to a Total Amended
Contract Amount of $47,800. The Motion was seconded by Councilman Boutwell. Motion
to Approve carried unanimously with a 5-0 vote.
7. Consider, Discuss and Possibly Approve Ordinance #09-29-17 Adopting the Budget,
Providing for the Appropriation of Funds for Operating and Capital Expenditures by Fund
for the Fiscal Year Beginning October 1, 2017 and Ending September 30, 2018 and
Providing for the Intra and Inter Departmental Fund Transfers.
A Motion was made by Councilman Bilyeu to Approve Ordinance #09-29-17 Adopting the
Budget, Providing for the Appropriation of Funds for Operating and Capital Expenditures by
Fund for the Fiscal Year Beginning October 1, 2017 and Ending September 30, 2018 and
Providing for the Intra and Inter Departmental Fund Transfers. Motion was Seconded by
Councilman Allison. Motion to approve carried unanimously with a 5-0 vote.
8. Consider, Discuss and Possibly Approve Ordinance #09-28-17 - Levying a Tax Rate for the
General Government for Fiscal Year 2017-2018 at a Rate of $0.6795 per $100 Assessed
Valuation.
City Manager Brice noted that there is a typo in the rate on the agenda that it is correct in
the Ordinance and should be $0.6791 per $100. A Motion was made by Councilman
Boutwell to Approve Ordinance #09-28-17 - Levying a Tax Rate for the General Government
for Fiscal Year 2017-2018 at a Rate of $0.6791 per $100 Assessed Valuation. The Motion
was Seconded by Councilman Bilyeu. Motion to approve carried unanimously with a 5-0
vote.
9. Consider, Discuss and Possibly Approve Ordinance #09-30-17 - Approving the 2017 Tax
Roll.
A Motion was made by Councilman Bilyeu, seconded by Councilman Boutwell to Approve
Ordinance #09-30-17 - Approving the 2017 Tax Roll. The Motion was seconded by
Councilman Boutwell. The Motion carried unanimously with a 5-0 vote.
10. INFORMATION ITEMS
a) Financial and Investment Report —July 2017
b) Capital Projects — As of August 31, 2017
There was brief discussion regarding the financial report. City Manager Brice advised,
there is good news; that, in the General Fund we are going to end up with about a one -
million -dollar positive change in the fund balance. We will talk about that sometime
during the year about how to utilize that money. The bad news is revenues are low in the
Enterprise fund because of the weather. He summarized and gave the status of various
revenue fund accounts. He advised we had a good year in the general fund and
everything will be in the black at the end of the year.
11. ADJOURN.
There being no further business, Mayor Muir Adjourned the meeting at 6:38 p.m.