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12/19/2016-CC-Agenda Packet-Regular(caltL R 9 e � STsxns AGENDA CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 19, 2016 7:00 PM 502 ELM STREET SANGER, TEXAS 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). 3. CONSENT AGENDA: a) Approval of Minutes: December 5, 2016 —Regular City Council Meeting b) Disbursements 4. Consider any Items Removed from Consent Agenda. REGULAR AGENDA 5. Conduct a Public Hearing Concerning a Request for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Accessory Building Located at 2505 Caddo Trail. 6. Consider, Discuss and Possibly Act on a Request for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Accessory Building Located at 2505 Caddo Trail. 7. EXECUTIVE SESSION: CLOSED MEETING Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Local Government Code: Section 551.072 - Deliberation Regarding Real Estate Matters Section 551.086 — Economic Development Section 551.074 - Personnel Matters (City Manager's Annual Performance Review) 8. RECONVENE: OPEN MEETING Any Action Taken. 9. INFORMATION ITEMS: a) Capital Projects Update — December 8, 2016 b) All American Dogs Report November 2016 10. ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: at 4-.m. and shall remain posted until meeting is adjourned. SqN'%, Cheryl Pr' e, City Secretary _ City of (anger, Texas This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. CITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING December 5, 2016, 7:00 PM 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Lee Allison, Councilman David Clark, Councilman Bill Boutwell, Councilman Gary Bilyeu COUNCIL MEMBERS ABSENT: Councilman Allen Chick Five Council Members present constituting a quorum. STAFF MEMBERS PRESENT: Mike Brice City Manager, Cheryl Price City Secretary, Alina Ciocan Director of Economic and Community Development 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:01 p.m. Councilman Bilyeu led the Invocation followed by Councilman Boutwell leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Joe Falls, 4489 McReynolds Road was recognized and noted his history with the City and asked the Council to reconsider their plans for the wastewater treatment improvements. 3. CONSENT AGENDA: a) Approval of Minutes: November 21, 2016 — Regular City Council Meeting b) Disbursements c) Approve Interlocal Cooperation Agreement for Ambulance Services Between Denton County and the City of Sanger d) Approve Interlocal Cooperation Agreement for Fire Protection Services Between Denton County and the City of Sanger A Motion was made by Councilman Bilyeu, to approve the Consent Agenda as presented. The Motion was seconded by Councilman Boutwell. Motion carried unanimously (4-0, Councilman Chick Absent). 4. Consider any Items Removed from Consent Agenda. No Items removed from Consent Agenda. REGULAR AGENDA 5. Consider, Discuss, and Possibly Approve a Proposed Final Plat of the Sanger Travel Plaza Located at the Southwest Corner of Interstate 35 and 5th Street. Director of Economic and Community Development Alina Ciocan was recognized to present the request. She noted the applicant is present. She advised the property is located on the southwest corner of Interstate 35 and 5th Street. It is the future site of the Sanger Travel Plaza. It is a 7.85 Acre site out of a larger parcel. It is zoned B-2 Business District. They do have an option to purchase the remainder of the property. The Planning and Zoning Commission unanimously approved the item at their November 14th 2016 meeting. It was noted it would be a filling Station, and have a Papa Johns Pizza on one end and a Carl's Jr on the other end. City Manager Mike Brice noted that with the next item, a Specific Use Permit, the City has asked them to make a screening wail between their property and the school property for safety issues. A Motion was made by Councilman Bilyeu, to approve the Final Plat of the Sanger Travel Plaza Located at the Southwest Corner of Interstate 35 and 5th Street. The Motion was seconded by Councilman Boutwell. Motion carried unanimously (4-0, Councilman Chick Absent). 6. Conduct a Public Hearing Concerning a Proposed Specific Use Permit (SUP) for A Quick Service Food and Beverage Shop Property Located at the Southwest Corner of Interstate 35 and 5th Street. Public Hearing was opened at 7:14. There being no citizens recognized to speak either for or against the item the Public Hearing was closed at 7:15. 7. Consider, Discuss and Possibly Take Action on Ordinance 912-25-16 — A Request for A Specific Use Permit for a Quick Service Food and Beverage Shop on Property Located at the Southwest Corner of Interstate 35 and 5th Street. Director of Economic and Community Development Alina Ciocan was recognized to present the request. She noted the applicant is present. She advised the property is located on the southwest corner of Interstate 35 and 5th Street. It is zoned B-2 Business District. They do have an option to purchase the remainder of the property. It was noted it would be a Convenience Store, filling Station, and have two attached restaurants, a Papa Johns Pizza on one end and a Carl's Jr on the other end. The applicant is requesting a Specific Use Permit to allow for two drive thru windows for the restaurants. Staff mailed notices to the four property owners within 200 feet of the proposed zoning and received one notice back in support. Staff finds the proposed Specific Use Permit is in conformance with the requirements described in the Zoning Ordinance. Staff recommends approval of the proposed SUP with the following conditions: 1. The sale of alcohol at the delivery windows is prohibited. 2. An 8-foot screening fence shall be installed along the south side of the property. 3. Must meet the requirements of the B-2 Business District. 4. Two drive-thru lanes are permitted. There was discussion regarding Item No. 2. It was noted the fence was proposed to be wood fencing. There was deliberation on the location and the materials of the fencing. There was various discussion regarding the look of the fencing, landscaping, idling of vehicles, overnight parking, safety concerns regarding the detention pond on the property and concern about safety. Consensus of Council was that they would like to see fencing on the western boundary and the southern boundary and that the minimum requirements for material for the 8-foot fencing on the southern boundary be wood with masonry columns (using the same masonry material as the building) spaced every 24 feet with metal posts in between and the fencing on the western boundary be wood with metal poles. It was noted the entrances would have to be approved by TxDOT. A Motion was made by Councilman Bilyeu, to approve Ordinance #12-25-16 — A Request for A Specific Use Permit for a Quick Service Food and Beverage Shop on Property Located at the Southwest Corner of Interstate 35 and 51h Street with the following conditions: 1. The sale of alcohol at the delivery windows is prohibited. 2. An 8-foot screening fence shall be installed along the entire southern and western boundaries of the property. The minimum requirements for material for the 8-foot fencing on the entire length of the southern boundary be wood picket fence with metal posts and masonry columns every 24-feet to match the fagade of the main building on the property. The fencing on the entire length of the western boundary be wood picket fence with metal posts 3. Must meet the requirements of the B-2 Business District. 4. Two drive-thru lanes are permitted. The Motion was seconded by Councilman Boutwell. Motion carried unanimously (4-0, Councilman Chick Absent). 8. Consider, Discuss and Possibly Act on Approving Resolution #12-09-16 — Setting Date, Time and Place for Public Hearings on Proposed Annexation of Property Located to the East of Marion Road and North of FM 455. Mayor Muir noted that the City is proposing to annex several properties located to the east of Marion Road and north of FM 455. With the continued growth along the FM 455 corridor and the area around the subject properties, the City feels it is important to have the ability to control development. Mike Brice noted the area being proposed is surrounded on three sides with the inclusion of the voluntary annexation at the last City Council Meeting. There was brief discussion about utilities. It was noted the properties would have Bolivar Water and Co-Sery Electric. This Resolution is to set the dates for the Public Hearings which would be on January 3 and January 17, 2017. A Motion was made by Councilman Bilyeu, to approve Resolution #12-09-16 — Setting Date, Time and Place for Public Hearings on Proposed Annexation of Property Located to the East of Marion Road and North of FM 455. The Motion was seconded by Councilman Allison. Motion carried unanimously (4-0, Councilman Chick Absent). 9. Consider, Discuss, and Possibly Approve Award of Denton County Special Commissioners Proceedings Regarding Eminent Domain for Certain Portions of Land for the Expansion of the City's Wastewater Treatment Plant in the Amount of $273,500.17 to Joe R. Falls and Patty J. Falls, Trustees of the Joe R. Falls and Patty J. Falls Revocable Living Trust. City Manager Brice advised that on the 2211 of November the Special Commissioners awarded Joe and Patty Falls $273,500.17 and we need to get it deposited with the Court Clerk so that we can move forward with the project. Once the money is deposited and we do a couple of legal things then we can move forward with the project. If either party decides that they want to appeal it, it does not affect us moving forward. If the Council decides that it is too much and wants to appeal it, we would need to have an executive session with the City Attorney at a later date to discuss it. Councilman Bilyeu asked where they came up with the amount. Mike Brice noted that the City's appraisal was for $85,000 based on the property value. Their appraisal was around $450,000 based on their value of $110,000 on the property and the rest possibly in damages on the remainder of the 400 acres. The Special Commissioners awarded a lump sum and did not determine how much was for the appraisal and how much was for damages. Mike Brice noted that tonight what we need to do is approve this so we can deposit the check with the Court Clerk so we can start the process of moving forward with the project and it does not delay the project any longer. If the consensus of the Council is they want to consider appealing the award, then we need to have that discussion with the City Attorney at a later date. Councilman Allison noted that if it is appealed and the Commission comes back with a higher award, we would have to pay the higher award or we would get money back. Mike Brice noted that this is basically a good faith deposit. A Motion was made by Councilman Boutwell, to Approve Award of Denton County Special Commissioners Proceedings Regarding Eminent Domain for Certain Portions of Land for the Expansion of the City's Wastewater Treatment Plant in the Amount of $273,500.17 to Joe R. Falls and Patty J. Falls, Trustees of the Joe R. Falls and Patty J. Falls Revocable Living Trust. The Motion was seconded by Councilman Allison. Motion tied with Councilman Boutwell and Councilman Allison in Favor of the Motion and Council Bilyeu and Councilman Clark Against the Motion. Mayor Muir voted in Favor of the Motion breaking the tie. (Motion carried 3-2 Councilman Chick absent). After the Motion was made there was discussion between Joe Falls and Council Members regarding Mr. Falls request for Council to reconsider plans for the Wastewater Treatment Plant. 9. INFORMATION ITEMS: a) Financial and Investment Reports — September and October Mayor Muir noted it looks like we ended up in pretty good stead for the end of the year. 1 11140 There being no further items Mayor Muir Adjourned the Meeting at 8:22 p.m. 12/08/2016 8:26 A14 A / P CHECK REGISTER PACKET: 08536 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK .. NAME / I.D. DESC TYPE DATE 00600 CITY OF SANGER I-10/12/16-11/11/16 10/12/16-11/11/16 D 12/08/2016 07860 ACT PIPE SUPPLY, INC I-261145 MASTER WRENCH SET, SHOVEL R 12/08/2016 28710 AFFORD -IT TIRES I-9348 DISPOSAL OF 15 TIRES R 12/08/2016 25070 ALL A14ERIC.AN DOGS INC I-2915 NOVE14BER SHELTER SERVICES R 12/08/2016 22620 ARA14ARK UNIFORt4 SERVICE I-1156584774 FLEET UNIFORMS R 12/08/2016 I-1156584775 STREETS UNIFORMS R 12/08/2016 I-1156584776 DEVELOPMENT SERVICES UNIFORMS R 12/08/2016 I-1156584777 WATER UNIFORMS R 12/08/2016 I-1156584778 PARK UNIFORMS R 12/08/2016 02460 AT&T 14OBILITY I-10/23/16-11/22/16 10/23/16-11/22/16 R 12/08/2016 00420 BOUND TREE MEDICAL, LLC I-82326722 EMS 14EDICAL SUPPLIES R 12/08/2016 I-82328022 EMS 14EDICAL SUPPLIES R 12/08/2016 I-82328023 E14S 14EDICAL SUPPLIES R 12/08/2016 26350 C & G ELECTRIC, INC I-30661 CHECK MOTOR R 12/08/2016 20410 CARE NOW CORPORATE P I-984543 DRUG SCREEN/NEW HIRES R 12/08/2016 00520 CASCO INDUSTERIES, INC. I-175785 SCBA FLOW TEST R 12/08/2016 00800 COSERV ELECTRIC I-10/16/16-11/15/16 10/16/16-11/15/16 R 12/08/2016 00710 DATA BUSINESS FORMS INC.' I-110529 NOTICE VIOLATION DOOR HANGERS R 12/08/2016 .. I-110539 CARDS-J. STATON R 12/O6/2016 PAGE: 1 CHECK CHECK DISCOUNT A14OUNT NOO AMOUNT 28,703.12CR 000000 28,703.12 525.40CR 064956 525.40 30.00OR 064957 30.00 3,400.00CR 064958 3,400.00 31.22CR 064959 30.28CR 064959 8.46CR 064959 75.73CR 064959 26.73CR 064959 172.42 800.62CR 064960 800.62 144.84CR 064961 1,098.16CR 0664961 597.58CR 064961 1,840.58 100.00OR 064962 100.00 130.00OR 064963 130.00 60.00OR 064964 60.00 , 2,592.72CR 064965 2,592.72 173.45CR 064966 53.70CR 064966 227.15 12/08/2016 8:26 A14 A / P CHECK REGISTER PACKET: 08536 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK 2 NA14E / I.D. DESC TYPE DATE 18190 DEPART14ENT OF INFORMATION RESOURCE I-17101022N OCT LONG DISTANCE R 12/08/2016 14950 ERS - TEXAS SOCIAL SECURITY PROGRAM I-92291205-16 ANNUAL ADMINISTRATIVE FEE R 12/08/2016 30320 EZ TASK INC I-NSE3160A PRE14IUII PWS WEBSITE R 12/08/2016 23820 FERGUSON WATERWORKS I-0825926-1 BX TOP SEC IMP, 14AN HOLE R 12/08/2016 I-0828692 MTR BX W. BLUE, JMBO MBOX R 12/08/2016 18790 FUEL14AN i I-NP49113539 11/28/16-12/4/16 R 12/08/2016 j 01070 GALLS INC. i I-006395708 3PR TEXTROP2 CARGO PANTS 773 R 12/08/2016 03660 GOHLKE POOL SUPPLY, INC. E I-256130-1 POOL LIFE GRANULES R 12/08/2016 6 16860 GRAINGER r I-9288480859 WEB SLING R 12/06/2016 19480 HUTHER & ASSOCIATES, INC �I I-4608 TESTING R 12/08/2016 28640 JUSTIN'S FAR14 & RANCH SERVICES I-R57269A 600 STEIMONS CWP DENTON LLC R 12/08/2016 I-R58728 116 SOUTHSIDE DR R 12/08/2016 I-R58730 118 SOUTHSIDE DR R 12/08/2016 o- I-R60078 BE CORNER KIRKLAND@SIMS R 12/08/2016 I-R60392 SW CORNER KIRKLAND@SIMS R 12/08/2016 08690 O'REILLY AUTO PARTS I-1959-328325 WIRE TIES R 12/08/2016 I-1959-328382 AT FILTER KIT/TRANS FLUID01-20 R 12/08/2016 I-1959-328635 PULLEY/IDLER PULLEY/STEERING W R 12/08/2016 29830 PERKINS ENGINEERING CONSULTANTS, INC. I-3618 NITRICATION ACTION PLAN R 12/08/2016 I-3619 ASSISTANCE R 12/08/2016 I-3621 ASSISTANCE R 12/08/2016 PAGE: 2 CHECK CHECK DISCOUNT A14OUNT NO# AMOUNT 34.72CR 064967 34.72 35.000R 064968 35.00 3,695.000R 064969 3,695.00 229.44CR 064970 935.30CR 064970 1,164.74 1,530.55CR 064971 1,530.55 149.000R 064972 149.00 509.97CR 064973 509.97 107.88CR 064974 107.88 1,000.00CR 064975 1,000.00 600.000R 064976 60.000R 064976 60.000R 064976 125.000R 064976 175.000R 064976 1,020.00 0.46CR 22.52CR 064977 1.64CR 80.35CR 064977 0.84CR 41.22CR 064977 144.09 390.15CR 064978 1,596.000R 064978 825.000R 064970 2,811.15 12/08/2016 8:26 A14 A / P CHECK REGISTER PAGE: 3 PACKET: 08536 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK 3 NAME / I.D. DESC TYPE DATE DISCOUNT AtdOUNT NO# AMOUNT 02170 REINERT PAPER & CHEMICAL, INC. I-353605 WAVE SCN FABULOUS R 12/08/2016 49.94CR 064979 I-353645 CLEANING SUPPLIES R 12/08/2016 131.52CR 064979 181.46 09520 ACP INTERNATIONAL INC. I-S16-3570 OPEN CARRY PROHIBITED R 12/08/2016 90.38CR 064980 90.38 29410 SAMANTHA SPRINGS BOTTLING I-380 58 WATER DELIVERY/ENERGY SURCHARG R 12/08/2016 7.90CR 064981 7.90 29420 SAMANTHA SPRINGS BOTTLING I-386751 1 WATER BOTTLE/ENERGY SURCHARG R 12/08/2016 7.90CR 064982 7.90 30050 SAMANTHA SPRINGS I-390834 WATER DELIVERY R 12/08/2016 6.50CR 064983 I-391389 ENERGY SURCHARGE R 12/08/2016 2.90CR 064983 9.40 25020 SANGER HARDWARE I-B56147 1 1/2X8 GALV R 12/08/2016 12.38CR 064984 I-B56153 1 1/2 GAL ELL R 12/08/2016 6.69CR 064984 I-B56353 DRAIN SUPPLIES R 12/08/2016 21.47CR 064984 I-B56402 RED LINE R 12/08/2016 13.99CR 064984 I-056079 CD WHITE FLAT AP14 FIT ALL R 12/08/2016 6.39CR 064984 I-C6677 PRIMER PVC PURPLE, CEMENT RAIN R 12/08/2016 21.23CR 064984 I-C6700 ELBOW GLV 2" 90 DEG EQL R 12/08/2016 9.99CR 064984 I-C6955 MISC. SUPPLIES R 12/08/2016 14.37CR 064984 106.51 26340 STOLZ TELECOM I-1343 FREQUENCY COORDINATION FEE R 12/08/2016 700.00CR 064985 700.00 I 29390 SYMBOL ARTS, LLC I-0270182-IN 4 BADGES (SRT/LT 772 780) R 12/08/2016 365.000R 064986 365.00 04870 VFIS OF TEXAS/WINSTAR INSURANCE GROUP e I-VFP-4344-4011E ACCIDENT & SICKNESS POLCY R 12/08/2016 9,224.000R 064987 9,224.00 24970 WELLSPRING INSURANCE I-1275 WELLSPRING CONSULT FEES R 12/08/2016 2,000.00CR O64988 2,000.00 T 0 T A L S * * NO# DISCOUNTS CHECK ANT TOTAL APPLIED REGULAR CHECKS: 33 2.94 34,773.54 34,776.48 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 1 0.00 28,703.12 28,703.12 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 34 2.94 63,476.66 63,479.60 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 12/08/2016 8:26 AI4 A / P CHECK REGISTER PAGE: 4 PACKET: 08536 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT R NA14E / I.D. DESC CHECK CHECK TYPE DATE DISCOUNT P14OUNT ** POSTING PERIOD RECAP ** FUND PERIOD A14OUNT 001 12/2016 27,856.46CR 008 12/2016 26,374.35CR 180 12/2016 6,824.85CR 840 12/2016 2,421.000R ALL 63,476.66CR CHECK NOR CHECK AMOUNT 12/13/2016 9:52 A14 A / P CHECK REGISTER PAGE: 1 PACKET: 08546 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK 2 NAI4E / I.D. DESC TYPE DATE DISCOUNT P140UNT NO# AMOUNT 26410 DENTON COUNTY CLERK I-201612136371 JOE FALLS / PATTY FALLS R 12/13/2016 273,500.17CR 064999 273,500.17 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 273,500.17 273,500.13 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 273,500.17 273,500.17 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 12/13/2016 9:52 AI4 A / P CHECK REGISTER PAGE: 2 PACKET: 08546 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT ft NA14E / I.D. DESC CHECK CHECK TYPE DATE DISCOUNT P14OUNT ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT ------------------------------------------- 840 12/2016 273,500.17CR ALL 273,500.17CR CHECK CHECK N04 AMOUNT CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ® Public Hearing Reviewed by Legal Ll Yes Not Applicable Council Meeting Date: Submitted By: December 19, 2016 Alina Ciocan, Director of Economic & Community Development City Manager Reviewed/Approval Initials /�/' Date /_!z`� ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ®OTHER Public Hearin AGENDA CAPTION Conduct a Public Hearing Concerning a Request for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Accessory Building Located at 2505 Caddo Trail. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The applicant, Mr. Mark Carpenter is proposing to build a 1,500 sq. ft. accessory structure (storage) on his property located at 2505 Caddo Trail. As per Article 3.2100 of the Code of Ordinances (Exterior Construction of Residential Dwellings), detached garages, shops and storage buildings over two hundred (200) square feet must have at a minimum, the same percentage of masonry fagade as the first floor of the main structure. The applicant is seeking approval to use metal as an alternative exterior building material. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes Not Applicable Council Meeting Date: Submitted By: December 19, 2016 Alina Ciocan, Director of Economic & Community Development City Manager Reviewed/Approval Initials �� Date /�- �� ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑OTHER AGENDA CAPTION Consider, Discuss and Possibly Act on a Request for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Accessory Building Located at 2505 Caddo Trail. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The applicant, Mr. Mark Carpenter is proposing to build a 1,500 sq. ft. accessory structure (storage) on his property located at 2505 Caddo Trail. As per Article 3.2100 of the Code of Ordinances (Exterior Construction of Residential Dwellings), detached garages, shops and storage buildings over two hundred (200) square feet must have at a minimum, the same percentage of masonry fagade as the first floor of the main structure. The applicant is seeking approval to use metal as an alternative exterior building material. STAFF OPTIONS & RECOMMENDATION The City Council may approve an alternative to use a different material or design if they find that the material or design exceeds the intent of the architectural standards after conducting a public hearing. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Architectural Standards (§3.2100) Agencies: • Aerial Photo of Subject Property None • Application • Applicant's Exhibits ARTICLE 3.2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS (a) This article establishes the exterior facade requirements for single-family residences, duplexes and multifamily units in the city. (Ordinance 11-16-09 adopted 11/2/09) (b) All exterior facades for the first story of a new single-family residence or duplex in any zoning district, except within the central core district, shall be constructed of a minimum of one hundred (100) percent masonry construction, including and limited to: brick, stone, granite, marble, cast stone or stucco. All other floors shall be constructed of a minimum of fifty (5) percent masonry. (Ordinance 06-10-13 adopted 6/17/13) (c) All exterior facades for the first story of a new apartment building or multifamily dwelling in any zoning district shall be constructed of a minimum of one hundred (100) percent masonry construction including brick, stone, cast stone, granite, marble or stucco. All floors shall be constructed of a minimum of fifty (50) percent masonry. (d) Additions to, or reconstruction of, existing structures must have, at a minimum, the same ratio of masonry to other materials as does the existing structure. (f) The city council may approve an alternative to use a different material or design if they find that the material or design meets or exceeds the intent of this article after conducting a public hearing. Notice of the hearing must be published in the local newspaper at least fifteen (15) days prior, and notices mailed to all property owners within two hundred (200) feet at least ten (10) days prior, to the public hearing. (Ordinance 11-16-09 adopted 11/2/09) CHAPEINA , Oi y - _ Il i ■ _ sa'nn+�er 14M•t ', �� C1tDGt�;TRL • � '� _ THY ,�� _ _ r1 4 WNdmark GIS 01j .49_y Architectural Alternative - 2505 Caddo Trail This product's for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an onrthe-grourid pENTON COUNTY survey and represents only the approximate relativelocationofproperty boundaries. technology 0 75 150 300 Denton County does not guarantee the correctness e r v i c e s Feet no in or aces of any feats on this product and assumes no responsibility in connection therewith. This product may be revised at any timewithout I http://www.dentoncounty.com notification to any user. t � _e• k�\ 3 ({] > bb ` r $o \\� LU � ; � 2 a § \ (� w 4) k ((0 ° _ @ Est » � / 77\ ` \ | wNJ (E8 \ . _ - < / % 0 \ ® § (k \ &\ R .. " � - , J\ k / }zo � � d k / / @ @af u \\Avk/ 7 ; § 3�3 (9-a s .l. Zz� Ai" 9.71 10. 1 os IQ I AOI Urva I—) Ag 91 z RZHUOIRM - ITEMS Sanger, Texas Capital Projects Update December 8, 2016 McReynolds Road: All easements have been secured. Bid awarded on 8/15/2016. Construction cost $6,275,331.67. Total Project Cost; $6,900,000. Preconstruction conference held with Pavecon on 10/3/2016. Pavecon will begin mobilizing on 10/20/2016. Time Frame; 18-24 months. This project is very weather dependent. Work will begin on the east end. Work on the west end will be coordinated to coincide when school is out for the summer. Waiting on ATMOS and Centurylink to move their lines. Putting up temporary fence. Water wells 8 and 9, Phase II: This phase is for bringing the wells online and connecting them to the system. It also includes running a new line to Jennifer Circle. Bid was approved on May 2, 2016 to Vessels Construction in the amount of $564,113.55. Scheduled to be finished by December 2016. Work is approximately 99% complete. Final electrical work completed. All lines tested and passed. Wells tested and passed. Waiting on SCADA to be installed. Sewer Trunk Line East of 135: Received the last easement on 8/5/2016. Permission to solicit bids requested on the 8/15/16 agenda. Bid to be awarded 10-17-2016. Low bid received from Dickerson Construction for $1,594,118. Supplemental surveying and staking $20,500. Proposed funding is $750,000 from 4A, $750,000 from wastewater tap fees, and the balance from 2013 bond funds. Notice to proceed issued November 29, 2016. Substantial work will begin after the Holidays. Cowling Road Lift Station and Force Main: In Engineering and Design. Decision made to move lift station to Railroad site. Working on redesign for new location and routing of the gravity and force main. Wastewater Treatment Plant Expansion: Allen Plummer was here on 10/17/2016 to discuss stream restoration and pipeline options. Condemnation hearing completed. Depositing hearing award with the County Clerk. Meeting with Allen Plummer on 12/14/16 to discuss schedule for bidding the project. Plant design and engineering at 95%. Total Engineering costs to date slightly over $1,000,000.00. Nitrification plan and system modifications: First draft of plan under review. Water and Wastewater Impact Fee Study Update: Contract awarded to Perkins Engineering on June 20, 2016 for $32,800.00. Work Underway. Presbyterian Church: Work complete by the contractor. Working on landscaping and furnishings with Historical Society. Total Construction Cost: $384,682.83. Gas Service along 135: Staff met with COSERV about the feasibility of providing natural gas service in the area from Utility Road, North to Chisam Road. Walmart is interested in converting from propane to natural gas. Natural gas availability will make the area more attractive to manufacturers. No new update at this time. TXDOT: Traffic Light installed at FM455 and Indian Lane. The next public hearing on expansion of FM455 is to be determined. Staff met with TXDOT on the latest plans to expand 135 from Highway 380 to the Cook County line. Plan is to expand highway to three main lanes in each direction. Service roads will cross Clear Creek. TXDOT is seeking congestion funding for the Project. r%j Lo Oct