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07/18/2016-CC-Agenda Packet-RegularS TEXAS AGENDA CITY COUNCIL REGULAR MEETING MONDAY, JULY 18, 2016 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: July 5, 2016 - Work Session July 5, 2016 - Council Meeting b) Disbursements c) Approve Appointing the Following to Open Board Positions: Library - Janet Askins, Place 4 LeJuan Byford — Alternate 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Resolution #R07-04-16 - Appointing one Member to the Board of Managers of the Denco 9-1-1 District. 6. Consider, Discuss and Possibly Approve an Agreement Between the City of Sanger and the Sanger Chamber of Commerce for Hotel Occupancy Tax Funds. 7. Consider, Discuss and Possibly Approve Ordinance 907-14-16 — Amending the Zoning Ordinance Creating new Residential Districts. S. Consider, Discuss and Possibly Approve the 2015 Roadway Impact Fee Study. 9. INFORMATION ITEMS: a) All American Dogs Report — June 2016 10. Adjourn I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the ge ral ublic at all times, and said notice was posted on the following date and time: at -.m. and shall remain posted unq meetIng is adjourned. �e�`►NU►►SA uo►ttsii��i Tami Taber, City Secretary City of Sanger, Texas This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORKSESSION July 5, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark and Councilman Allen Chick ABSENT: Councilman Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager and Tami Taber City Secretary and Joe Iliff Planner 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:02 p.m. 2. Discuss Residential Zoning Districts. Joe Iliff explained that house and lot size usually correlate and with his proposed R districts, he is not trying to eliminate family districts. Lot sizes and set back sizes were handed out at a previous meeting and that information was reviewed and discussed again. 3. Budget Workshop. City Manager discussed that the revenue estimates and expenditures are based on history and anticipated cost increases. The three main funds are the General Fund, Enterprise Fund and the Internal Service Fund. In the General Fund, sales tax and property tax are both up about 10% each and in the Enterprise Fund, revenues are below due to mild winter and a wet spring. Ongoing Capital projects are: - I-35 water and sewer lines - McReynolds Road - Wastewater treatment plant expansion - New water wells tie into system - Cowling Road lift station - FM 455 widening New Capital projects are: - Painting of the Acker water tower and ground storage - Nitrification improvements - Replace water and sewer lines along Plum - Rebuild Plum from 5th to loth Street 2017 Personnel Changes: - 2% merit increase (range 0-3%) - Two new positions: - Add one Police Lieutenant (Detective/Administration) - Add an Events Coordinator to the Recreation Department to create more events for children and adults, partner with the Downtown Association, Chamber of Commerce and others to host more events and to promote the renovated Presbyterian Church for special events 4. Overview of Items on Regular Agenda. 5. Adjourn. Mayor Muir adjourned the meeting at7:36 p.m. MINUTES: CITY COUNCIL MEETING July 5, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark and Councilman Allen Chick ABSENT: Councilman Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Joe Iliff Planner 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:15 p.m. Councilman Allison led the Invocation followed by Councilman Clark leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). None. CONSENT AGENDA 3. a) Approval of Minutes: June 20, 2016 — Work Session June 20, 2016 — Council Meeting b) Disbursements Councilman Boutwell made a motion to approve. Seconded by Councilman Clark. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Soliciting Bids for the Reconstruction of McReynolds Road. Councilman Allison made a motion to approve. Seconded by Councilman Clark. Motion carried unanimously. 6. Consider, Discuss and Possibly Approve Amending the Contract With All American Dogs. Councilman Boutwell made a motion to approve. Seconded by Councilman Allison. Motion carried 3-1. Councilman Clark voted against. 7. INFORMATION ITEMS: a) Financial and Investment Report — May 2016 8. Adjourn Mayor Muir adjourned the meeting at 7:36 p.m. 6/29/2016 1:36 PI4 A / P CHECK REGISTER PACKET: 08211 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK b_ -JR NAI4E / I.D. DESC TYPE DATE 22300 CARD SERVICE CENTER C-19553849 RETURN OF FRIDGE, MICROWAVE N 6/29/2016 I-34213286 LOWES-REFRIGERATOR, MICROWAVE N 6/29/2016 19970 ACE HEATING AND AIR CONDITIONING, INC I-25917 REPAIR AC AT DS/PARKS/PW BUILD R 6/29/2016 07860 ACT PIPE SUPPLY, INC I-196360 MASTER WRENCH R 6/29/2016 I-196361 14ANHOLE RISERS R 6/29/2016 I-196362 RUBBER METER R 6/29/2016 09600 AFLAC C-6689200 AFLAC R 6/29/2016 I-AFLPY6.10.16 INSURANCE R 6/29/2016 I-AFLPY6.24.16 INSURANCE R 6/29/2016 25940 ALAN PLUMMER ASSOCIATES, INC I-000000038654 LIFT STATION REPLACEMENT R 6/29/2016 I-000000039096 LIFT STATION REPLACEMENT R 6/29/2016 22620 ARA14ARK UNIFORM SERVICE I-1156327017 FLEET UNIFORMS R 6/29/2016 I-1156327018 STREETS UNIFORMS R 6/29/2016 I-1156327019 DEVELOP14ENT SERVICES UNIFORMS R 6/29/2016 I-1156327020 WATER UNIFORMS R 6/29/2016 I-1156327021 PARKS UNIFORMS R 6/29/2016 25610 AUSTIN LANE TECHNOLOGIES, INC I-160238A INSTALL DELL OPTIPPLEX R 6/29/2016 BEWLEY, JANSON I-10415577 MOUSER ELECTRONICS R 6/29/2016 26890 BINSWANGER GLASS I-1,1018089492 ONE WAY MIRROR R 6/29/2016 00420 BOUND TREE MEDICAL, LLC I-82178601 EMS MEDICAL SUPPLIES R 6/29/2016 I-82178602 EMS 14EDICAL SUPPLIES R 6/29/2016 t I-82178603 EMS MEDICAL SUPPLIES R 6/29/2016 I-82180191 EMS 14EDICAL SUPPLIES R 6/29/2016 PAGE: 1 CHECK CHECK DISCOUNT P14OUNT NO# AMOUNT 1,228.63 000000 1,228.63CR 000000 0.00 100.000R 063566 100.00 221.24CR 063567 661.45CR 063567 718.20CR 063567 1,600.89 0.01 063568 485.49CR 063568 485.49CR 063568 970.97 7,298.98CR 063569 5,672.38CR 063569 12,971.36 31.17CR 063570 34.66CR 063570 8.46CR 063570 64.12CR 063570 28.84CR 063570 167.25 315.000R 063571 315.00 16.24CR 063572 16.24 331.20CR 063573 331.20 355.81CR 063574 125.81CR 063574 144.84CR 063574 531.04CR 063574 1,157.50 6/29/2016 1:36 PM A / P CHECK REGISTER PACKET: 08211 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK JR NAME / I.D. DESC TYPE DATE 02490 CENTURYLINK I-6/10/16-7/9/16 6/10/16-7/9/16 R 6/29/2016 1 CLAUDIA SANCHEZ I-201606286191 CC DEPOSIT REF R 6/29/2016 07850 CLEAT I-CLTPY6.10.16 ASSOCIATION DUES EMPLOYEE R 6/29/2016 I-CLTPY6.24.16 ASSOCIATION DUES EMPLOYEE R 6/29/2016 29520 CORY 14ILLER DRILLING I-SAN 15-001 2 WATER WELLS R 6/29/2016 00710 DATA BUSINESS FORMS INC. I-108284 FILE JACKETS R 6/29/2016 I-108324 CITATION BOOKS R 6/29/2016 22180 DEBORAH L. RIDGE, RN, CA-CP SANE I-545-5 SANE EXAM CASE#506091678 R 6/29/2016 08460 DELL COMPUTERS, LLP C-XJXN7RD69-A TO CANCEL ORIGINAL INVOICE R 6/29/2016 I-XJXN7RD69 PRO TABLETS R 6/29/2016 I-XJXNNDN51 M5510 LAPTOP R 6/29/2016 I-XJXNPCI09 145510 LAPTOP R 6/29/2016 I-XJXNXKK62 I45510 LAPTOP R 6/29/2016 22840 DUNKIN SIMS STOFFELS, INC I-2016-24 BASIC DESIGN SVCS R 6/29/2016 10110 EAGLE & WHEELER I-73442 WATER QUALITY REPORTS R 6/29/2016 20980 EXPRESS SERVICES, INC. I-17457277-6 14ACK & STRIEMER R 6/29/2016 23820 FERGUSON WATERWORKS I-0793018 MISC PARTS R 6/29/2016 I-0793714 MISC PARTS R 6/29/2016 07750 HOME DEPOT CREDIT SERVICES I-27181 SPRAYER, WET VAC, GRASS KILLER R 6/29/2016 PAGE: 2 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 1,528.90CR 063575 1,528.90 100.00OR 063576 100.00 60.000R 063577 60.00OR 063577 120.00 101,341.19CR 063578 101,341.19 417.56CR 063579 566.60CR 063579 984.16 450.00OR 063580 450.00 1,758.12 063581 1,758.12CR 063581 194.99CR 063581 57.19CR 063581 26.94CR 063581 279.12 20,186.20CR 063582 20,186.20 928.53CR 063583 928.53 971.37CR 063584 971.37 385.98CR 063585 334.34CR 063585 720.32 134.91CR 063586 134.91 6/29/2016 1:36 P14 A / P CHECK REGISTER PAGE: 3 PACKET: 08211 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK .JR NAME / I.D. DESC TYPE DATE DISCOUNT A14OUNT N04 AMOUNT 01240 INLAND TRUCK PARTS, INC. I-18-13331 FUEL SOLENOID & FREIGHT R 6/29/2016 136.03CR 063587 136.03 15780 ITRON I-415988 ITRON 4/l/16-3/31/17 R 6/29/2016 1,677.25CR 063588 1,677.25 27800 KELLEY SAND & EXCAVATION I-8187 FLOUABLE FILL R 6/29/2016 624.000R 063589 624.00 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I-JUNE, 2016 DEBIT CARD&ADMIN FEES JUNE 16 R 6/29/2016 285.50CR 063590 285.50 08210 KWIK KAR I-51104 INSPECTION-PICKUP/OCONNER R 6/29/2016 25.50CR 063591 25.50 01480 LAURA'S LOCKSMITH I-24195 RE KEY,COPIES R 6/29/2016 735.50CR 063592 735.50 05400 LEGALSHIELD I-PPLPY6.10.16 PREPAID LEGAL SERVICES R 6/29/2016 39.85CR 063593 I-PPLPY6.24.16 PREPAID LEGAL SERVICES R 6/29/2016 39.85CR 063593 79.70 26260 LIBRARY IDEAS, LLC I-50098 EBOOKS DOWNLOADED JAN-MARCH R 6/29/2016 13.50CR 063594 I-50585 EBOOKS DOWNLOADED JAN-MARCH R 6/29/2016 9.00OR 063594 r I-51107 EBOOKS DOWNLOADED JAN-MARCH R 6/29/2016 17.00OR 063594 € i I-51996 EBOOKS DOWNLOADED JAN-MARCH R 6/29/2016 17.50CR 063594 57.00 i k 16970 LONGHORN, INC. I-S3006615.001 VARIABLE ARC NOZZLE R 6/29/2016 0.99CR 48.31CR 063595 48.31 hfABAK DIRECTIONAL DRILLING,CORP. I-6139 REPAIR SEWER LINE 5TH ST R 6/29/2016 9,604.24CR 063596 9,604.24 08690 O'REILLY AUTO PARTS C-1959-288314 BIT SET (CREDIT-288312) R 6/29/2016 14.99 063597 1-1959-282960 BLUE R 6/29/2016 0.25CR 12.25CR 063597 I-1959-288261 TOGGLE SWITCH ELECTRIC PUMP R 6/29/2016 1.10CR 54.04CR 063597 I-1959-288312 BIT SET R 6/29/2016 0.30CR 14.69CR 063597 I-1959-288317 BIT SET R 6/29/2016 0.30CR 14.69CR 063597 I-1959-289127 BATTERY/ FEE R 6/29/2016 4.22CR 206.56CR 063597 j I-1959-289218 MISC. SUPPLIES R 6/29/2016 1.02CR 50.17CR 063597 I-1959-289395 GALHYDROLOIL R 6/29/2016 0.92CR 45.07CR 063597 I-1959-289511 LED LIGHT R 6/29/2016 1.22CR 59.94CR 063597 I-1959-290626 MISC. 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I-104715 12 BOTTLES OF CHLORINE R 6/29/2016 1,140.00OR 063605 1,140.00 6/29/2016 1:36 PI4 A / P CHECK REGISTER PACKET: 08211 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK v-_ OR NAME / I.D. DESC TYPE DATE 18400 TECH SERV CONSULTING & TRAINING, LTD. I-20161339 PERMITTING SERVICES R 6/29/2016 02690 TECHLINE, INC. I-1469122-03 SUPPLIES R 6/29/2016 16550 UNIQUE PAVING MATERIALS I-255608 COLD LAY R 6/29/2016 26300 UNUM LIFE INSURANCE COMPANY OF AMERICA C-6/4/16-7/4/16 UNUM LIFE INSURANCE COMPANY OF R 6/29/2016 I-UATPY5.13.16 UNUM INSURANCE R 6/29/2016 I-UATPY5.27.16 UNUM INSURANCE R 6/29/2016 E TOTAL ERRORS: 0 * T 0 T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 PAGE: 5 CHECK CHECK DISCOUNT A14OUNT NO# AMOUNT 12,874.79CR 063606 12,874.79 584.40CR 063607 584.40 1,029.60CR 063608 1,029.60 0.02 063609 286.55CR 063609 286.55CR 063609 573.08 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 42 28.49 179,961.89 179,990.38 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 0.00 0.00 0.00 1 0.00 0.00 0.00 0 0.00 0.00 0.00 45 28.49 179,961.89 179,990.38 7/06/2016 1:26 P14 A / P CHECK REGISTER PACKET: 08228 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK RJR NA14E / I.D. 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I-6152 REPLACE SVC LINE R 7/06/2016 3,500.000R 063660 3,500.00 29030 MCCREARY, VESELKA, BRAGG & ALLEN, PC I-127172 14AY WARRANT COLLECTION R 7/06/2016 45.90CR 063661 45.90 08690 O'REILLY AUTO PARTS I-1959-292887 3 FUEL HOSES, 2 HOSE CLAMPS R 7/06/2016 0.10CR 4.93CR 063662 I-1959-294546 TRAILER PLUG R 7/06/2016 0.16CR 7.83CR 063662 12.76 02970 OFFICE DEPOT I-844534626001 PAPER TRIMMER, WINDEX R 7/06/2016 124.48CR 063663 I-845152962001 PAPER& INK R 7/06/2016 193.59CR 063663 I-845395942001 FIRST AID KIT R 7/06/2016 24.99CR 063663 I-845396006001 CANDY, FIRST AID REFILL, HIGHL R 7/06/2016 30.96CR 063663 I-845396007001 CANNED AIR R 7/06/2016 19.62CR 063663 I-845647047001 LYSOL, PLEDGE R 7/06/2016 19.98CR 063663 I-845647173001 BLEACH, SPOONS, LYSOL WIPES R 7/06/2016 12.01CR 063663 1-845750818001 TONER R 7/06/2016 169.07CR 063663 I-846094590001 SUCTION CUPS R 7/06/2016 2.49CR 063663 I-846522963001 INK R 7/06/2016 33.2BCR 063663 630.47 19200 PATH14ARK TRAFFIC PRODUCTS OF TEXAS,INC. I-01B278 COURT PARKING SIGNS R 7/06/2016 57.74CR 063664 57.74 4 ;0 REINERT PAPER & CHEMICAL, INC. I-346710 LEMON/BLEACH/WINDEX/DAWN/ R 7/06/2016 107.39CR 063665 i I-347094 14ULTI FOLD BROWN PULL TOWELS R 7/06/2016 23.37CR 063665 130.76 I 25970 REPUBLIC 14ETER INC I-16-1390 LL 14ETER R 7/06/2016 5,160.000R 063666 5,160.00 25020 SANGER HARDWARE I-A92487 SPRAYPAINT, FOA24ING WASP, BLEA R 7/06/2016 46.41CR 063667 I-B43839 COMMERCIAL LIGHTS R 7/06/2016 56.99CR 063667 I-B43947 TUBING CUTTER, ELBOW R 7/06/2016 19.58CR 063667 122.98 7/06/2016 1:26 P14 A / P CHECK REGISTER PAGE: 4 PACKET: 08228 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK OR NA14E / I.D. DESC TYPE DATE DISCOUNT A14OUNT NO# AMOUNT 25310 SANGER PLUMBING 1-006822 TOILET REPAIR R 7/06/2016 153.47CR 063668 153.47 16240 SCHAD 6 PULTE I-200996 C014PRESSED OXYGEN R 7/06/2016 19.000R 063669 19.00 26340 STOLZ TELECOM I-1068 SUPPLIEs/portable radios R 7/06/2016 84, 142.08CR 063670 I-1079 REPLACEMENT RADIO R 7/06/2016 5,615.46CR 063670 89,757.54 30350 WORK ENVIRON14ENTAL SYSTEMS I-S-46071 REPAIR OF A/C SYSTE14 R 7/06/2016 241.000R 063671 241.00 * * T 0 T A L S * * NO# DISCOUNTS CHECK ADST TOTAL APPLIED j REGULAR CHECKS: 35 0.26 218,059.25 218,059.51 j HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 2 0.00 34,415.96 34,415.96 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 E REGISTER TOTALS: 37 0.26 252,475.21 252,475.47 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 BOARD AND COMMISSION APPLICATION NAME: DATE: 61 ADDRESS: -) HOME PHONE: EMAIL: OCCUPATION: (If retired, describe former occupation or profession) 0 , tj-,. PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD to-t0�. Cv-2 `Jodo6m") PARKS BOARD 0 0 L Lj PLANNING AND ZONING COMMISSION 4ABOARD 4BBOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POS ITION(S)- C�'il.�Y12kJ �C'J / c.�ClilJll� �� L�;L��)Yl�cv �(7.clL�C�,'Jl.�l k�%'� Zi�:eL� 1-.(.tS..`ii-1J 0-oT f) ("') -w-- 'UC�))) P r] ' -cZ,1,�hw . A� tn 'aA';-LL'Z' C ei-k wDir, L.\N\ f Do you Q n-j�-"slanhiat tlt-e— I nUL- u'( h" attendance and active support is required for each appointee?)KYes El No JI 0o"Ll Signature: -'A-0;1-)P---LRelf Date: j 0 L-: RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. BOARD AND COMMISSION APPLICATION NAME' LeJuan Byford DATE: 6/23/2016 ADDRESS: 2420 Harvest Moon Ln, Sanger, TX 76266 HOME PHONE: BUSINESS PHONE: 940-898-3376 CELL PHONE: EMAIL: OCCUPATION: (If retired, describe former occupation or profession) Research Compliance Coordinator at Texas Woman's University PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD, x LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 14B BOARD I OTHER_ LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): I hold a Bachelor's degree as well as an MBA from the University of North Texas and have worked at for 20 Reading has been institution's of higher education governed by the State of Texas over years, stressed at a very early age with my children and my oldest was able to sound out words at age 3 and read by age 4. 1 am on the Preschool Committee at a local church in Sanger, teach a toddler class and enjoy enriching young minds. In my current position at TWU, I help draft and edit policies relate t administration. that and active support is required for each appointee? es 0 Do you understand attendance Signature: Date: RETON COMPLETED APPLICATION TO: Office.of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. Denco Area 9-1-1 District 1075 Princeton Street • Lewisville, TX 75067 • Mailing: PO BOX 293058 • Lewisville, TX 75029-3058 Phone: 972-221-0911 • Fax:972-420-0709 TO: Denco Area 9-1-1 District Participating Jurisdictions FROM: Mark Payne, Executive Director DATE: June 16, 2016 RE: Appointment to the Denco Area 9-1-1 District Board of Managers On March 15, 2016, the Denco Area 9-1-1 District requested participating municipalities nominate a representative for potential appointment to the district's board of managers. The following nominations were received by the June 15, 2016 deadline: Nominee Nominatinq Municipality Jim Carter City of Carrollton City of Corinth City of Highland Village City of Lake Dallas City of Lewisville City of Sanger City of The Colony Town of Argyle Town of Bartonville Town of Copper Canyon Town of Double Oak Town of Hickory Creek Town of North Lake Town of Shady Shores Town of Trophy Club Brandon Barth Town of Flower Mound Gary Johnson Paul Young City of Roanoke City of Pilot Point The Denco Area 9-1-1 District requests that each participating municipality vote for one of the nominees and advise the district of its selection by 5 p.m. on September 15, 2016. Notification must come in the form of official council action. Enclosed is a sample resolution you may wish to use as well as bios or resumes of the nominees. Also enclosed for your reference, is a copy of the resolution outlining the board appointment process and a list of current board members. Please send a copy of the resolution recording your council's action by mail to: Denco Area 9-1-1 District, P.O. Box 293058, Lewisville, TX 75029-3058 or fax it to 972-353-6363. You may also email your response to Andrea Zepeda, Executive Assistant at andrea.zepeda(a)-denco.org. Thank you for your assistance in this matter. Enclosures www.denco.org Council Resolution No. A RESOLUTION FOR THE APPOINTMENT OF ONE MEMBER TO THE BOARD OF MANAGERS OF THE ODISTRICT. WHEREAS, Section 772, Health and Safety Code, provides that two voting members of the Board of Managers of an Emergency Communications District shall be appointed jointly by all cities and towns lying wholly or partly within the District; Section 1 The City / Town of hereby as a member of the Board of Managers of the Denco Area 9-1-1 District. Section 2 That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of Mayor City / Town of ATTEST: City / Town Secretary 2016. APPROVED AS TO FORM: City / Town Attorney 2016.03.10.AI.08 DENCO AREA 9-1-1 DISTRICT RESOLUTION DEFINING PROCEDURE FOR APPOINTMENT OF PARTICIPATING MUNICIPALITIES' REPRESENTATIVE TO THE DISTRICT BOARD OF MANAGERS WHEREAS, this resolution shall take the place of Resolution 1999.02.04.1101 by the same title; and WHEREAS, Chapter 772, Texas Health and Safety Code provides for the Denco Area 9-1-1 District Board of Managers to have "two members appointed jointly by all the participating municipalities located in whole or part of the district."; and WHEREAS, each member serves a term of two years beginning on October 1:t of the year member is appointed; and WHEREAS, one member representing participating municipalities is appointed each year. NOW, THEREFORE BE IT RESOLVED BY THE DENCO AREA 9-1-1 DISTRICT BOARD OF MANAGERS: The procedure for participating municipalities to appoint a representative to the Denco Area 9-1-1 District Board of Managers shall be the following: 1. Nominate Candidate: Prior to March 151h of each year, the executive director shall send a written notice to the mayor of each participating municipality advising that nominations are being accepted until June 15th of that same year, for one of the municipal representatives to the Denco Area 9-1-1 District Board of Managers. The notice shall advise the mayors that for a nomination to be considered, written notification of council action must be received at the Denco office prior to 5:00 p.m. on June 151h of that year. No nominations shall be considered after that time. 2. Vote for Candidate: On June 16th of each year, the executive director shall send written notice to the mayor of each participating municipality, providing the slate of nominees to be considered for appointment to the Denco Area 9-1-1 District Board of Managers for the term beginning October Sst. The notice shall advise the mayor that the city/town council shall vote, by resolution from such city/town, for one of the nominees. Written notice of the council's selection must be received at the district office by 5:00 p.m. on September 151h. No votes will be accepted after that time. 3. Tally Votes: The one nominee with the most votes received by the deadline will be the municipal representative appointed for the two-year term beginning October 11t 4. Tie Breaker: If there is a tie between two candidates with the most votes, a runoff election will be held immediately with the candidate receiving the most votes serving the remainder of the term. The incumbent representative shall serve in that position until replaced. APPROVED and ADOPTED on this loth day of March 2016. Ch r an of the Board Secreta of the Board Denco Area 9-1-1 District Board of Managers FY2016 Jack Miller, Chairman • Appointed by Denton County Commissioners Court • Member since October 2000 • Term expires September 2016 • Former mayor and council member of Denton • Self-employed as a human resource manager Bill Lawrence, Vice Chair • Appointed by Denton County Commissioners Court • Member since October 2006 • Term expires September 2017 • Former Mayor of Highland Village • Businessman, Highland Village Chief Terry McGrath, Secretary ■ Appointed by Denton County Fire Chief's Association ■ Member since October 2011 ■ Term expires September 2017 ■ Assistant Fire Chief, City of Lewisville Jim Carter • Appointed by member cities in Denton County • Member since October 2014 • Term expires September 2016 • President of Emergency Services District #1 • Former Mayor of Trophy Club and Denton County Commissioner Sue Tejml • Appointed by member cities in Denton County • Member since 2013 • Term expires September 2017 • Mayor, Town of Copper Canyon • Attorney at Law Rob McGee ■ Non -voting member appointed by largest telephone company (Verizon) ■ Member since 2012 ■ Serves until replaced by telephone company ■ Manager, Region Network Reliability, Verizon All voting members serve two-year terms and are eligible for re -appointment. S:\Admin\Board of Managers\Board of Managers General Information\Board Roster\Denco Board Roster FY2016.docx JIM CARTER 6101 Long Prairie Road, Suite 744-110 ( Flower Mound, Texas 75028 jcarter@halff.com EDUCATION College Degree: University of Georgia, B.B.A. Finance Post Graduate: Georgia Tech, University of Tennessee, University of Michigan, Texas Women's University, American Management Association PROFESSIONAL EXPERIENCE Department Head, Finance General Motors Corporation Senior Vice -President Frito-Lay, Inc., International and Domestic Development President, C.E.O Mercantile Corporation Responsible for 3 Banks, developed 2,000 prime commercial acres in Fort Worth adjacent to 1-35W Current: Principal James P. Carter & Associates — Consultant & Mediator To business and governmental entities Professional Licenses Texas Real Estate License, Certified Mediator PUBLIC SERVICE EXPERIENCE Mayor Trophy Club, Texas — 14 years Municipal Court Judge Trophy Club, Texas — 12 years County Commissioner Denton County, Texas — 8 years Vice President Texas Association of Counties President Denton County Emergency Services District #1 Fire and Emergency Medical over 56 square miles Serving 5 municipalities: (Argyle, Bartonville, Copper Canyon, Corral City and Northlake); Lantana Freshwater Supply Districts #6 and #7 and rural areas of Denton County Texas State Board Member SAFE-D — Trains Emergency Services District Commissioners Board Member Denco 911 Emergency telecommunications system that assists its member jurisdictions in responding to police, fire and medical emergency calls. COMMUNITY AND CHARITY SERVICES Baylor Healthcare System University of North Texas Texas Student Housing Corp Boy Scouts of America First Baptist Church, Trophy Club American Heart Association BUSINESS ORGANIZATIONS North Texas Council of Governments Trustee —10 Years President's Council Chairman — 20 Years, providing Residential Scholarships at LINT, A&M, UT Austin Longhorn Council, District Chairman Chairman, Stewardship Committee Board of Directors, Celebrity Waiter Transportation Board Fort Worth Chamber of Commerce Chairman, North Area Chamber Annual Golf Tournament Economic Development Council Governmental Affairs Committee Texas Alliance for Growth Greater Fort Worth Area Northeast Leadership Forum Metroport Partnership Northwest Community Partners Industrial Developer Association Legislative Committee Board of Directors, Chairman Mayors Forum, Chairman Legislative Committee Founding Member and Chairman Founding Member, Chairman Board of Directors Developer Representative Honors: Who's Who in the South and Southwest, Who's Who in U.S. Executives Attachment 2 Brandon Barth PROFILE SUMMARY Results -oriented, dependable self-starter who is knowledgeable of and experienced in media relations, customer service, safety, and hazardous materials work in a fast -paced, high -stress environment. Exhibits superior communication and multi -tasking skills with an acute attention to detail. EDUCATION Bachelor of Business Administration, International Business Georgia College & State University, Milledgeville, GA, May 2007 PROFESSIONAL EXPERIENCE Flower Mound Fire Department, Town of Flower Mound, TX March 2014-Present Emergency Management Officer • Examines potential disaster events and evaluates the effect on the Town. • Produces the Town's Emergency Operations Plan. Plans the Town's response to disasters and ensures that all entities are able to respond as outlined in the Emergency Operations Plan. • Serves in the Town's Emergency Operation Center (EOC), if activated. • Trains and coordinates activities in preparing for or responding to disaster situations with all Town departments, neighboring communities, schools, hospitals, and public and private agencies • Responsible for designing, training, and evaluation of periodic exercises to test elements of emergency plan. • Responsible for ensuring operability of outdoor warning and other Town emergency communication systems. • Serves as liaison with community, state and federal authorities concerned with disaster planning and response. • Serves as one of the fire department's Fire Investigators • Maintains certification as a State of Texas Firefighter and National Registry Emergency Medical Technician • Coordinates the fire department's Citizen Fire Academy • Serves as a Public Information Officer Allied International Emergency, Fort Worth, TX Operations Manager September 2013-March 2014 *Managed the daily operations of the company's Fort Worth/Corporate branch. •Oversaw multiple hazardous materials and environmental remediation projects daily (500+ annually) in a rapid paced environment with multiple deadlines. *Prepared bids and proposals to current and future customers. *Ensured that all supplies and equipment at the facility are in a constant state of operational readiness. *Provided response and laboratory reports to customers as well as state regulatory agencies regarding hazardous material/environmental incidents. *Executed service agreements with new customers during an emergency response. Attachment 2 Brandon Barth Allied International Emergency, Fort Worth, TX Project Manager May 2011-September 2013 •Managed personnel at various types of hazardous materials and environmental incidents ranging from tractor -trailer accidents to chemical plant fires per OSHA 1910.120 and requiring travel to various cities and states on a moment's notice. •Supervised projects through the emergency response, mitigation, remediation, and closure phases. ®Oversaw the decontamination of Naturally Occurring Radioactive Materials (NORM) as a Radiation Safety Officer. °Performed confined space entry and confined space rescue standby as outlined by OSHA 1910.146. °interacted with customers as well as state regulatory agencies such as the Texas Railroad Commission and the Texas Commission on Environmental Quality during hazardous materials incidents as well as environmental emergencies. •Responsible for the profiling and disposal of hazardous, non -hazardous, and RCRA E&P exempt waste streams. Maintained an up-to-date survey that tracks employees' training, certifications, fit tests, and physical exams to ensure conformance with OSHA regulations. •Conducted sampling of water, air, and soil to determine potential contamination. ®Conducted training classes for employees and customers on subjects such as hazardous materials, confined space entry, and fall protection. •Wrote policies for new hires to the company. Baldwin County Fire Rescue, Milledgeville, GA January 2007-March 2011 Full-time Firefighter/Public Information Officer As the department's Public Information Officer, responsibilities include: •Presented a marketing/communications plan to the department's executive staff, thus creating the position of a PIO as well as creating the department's social media accounts. •Conducted interviews with local media outlets: newspaper, radio, and TV. •Wrote news releases and operated the department's social media site. •Redesigned the department's report writing system and making a quick reference guide to assist those writing reports. Interacted with members of the community in both emergency and non -emergency settings; requiring a unique set of customer service skills. •Worked in conjunction with the Executive Staff of the fire department in projecting their message to the public. •Assisted in the development of presentations to the County Commissioners as well as the County Manager on behalf of the Fire Chief. °Provided public service announcements to the public through the use of various media platforms. •Assisted with grant and compliance research on behalf of the executive staff. Attachment 2 Brandon Barth As a Firefighter, responsibilities include: •Worked 24 hour shifts; responding to various types of emergency incidents including emergency medical calls, vehicle accidents, and fires. ®Served as the acting -officer in charge; certified through the National Professional Qualifications Pro Board as a Fire Officer 1; overseeing the day-to-day tasks and emergency operations of the on -duty personnel when the shift officer was absent. •Served as part of the regional Hazardous Materials Team; certified through the National Professional Qualifications Pro Board as a Hazardous Materials Technician •Assisted in the training of firefighters; certified through the National Professional Qualifications Pro Board as a Fire Instructor 1 Provided fire safety demonstrations and classes to children in the local school system. ®Wrote detailed incident reports based on the National Fire Incident Reporting System format. •Conducted pre-incident/safety inspections of commercial properties to assess dangers and to determine proper mitigation procedures based on building layout, hazards, and building construction. •Drove and operated fire apparatus to include engines, tankers, aerials, and rescue trucks. Recognition: Awarded Firefighter of the Year for 2008-2009. Baldwin County Fire Rescue, Milledgeville, GA Part-time/Volunteer Firefighter January 2005-January 2007 While pursuing bachelor's degree, worked part-time covering shifts for full-time personnel who were on leave. Was entrusted to work alone at stations in rural parts of the county that only had one person on -duty during a shift. Maintained attendance in excess of 80% of emergency calls and training drills and responded to emergencies via notification by pager. Gary D. Johnson 609 Dallas Drive Roanoke, Texas 76262 Cell 817-832-5469 E-mail: gjohnson@roanokepolice.com Executive Profile A professional public safety administrator with more than 26 years of senior management experience in a modern public safety agency. Known as an innovative leader with a special talent for problem solving, and providing outstanding service to citizens and employees. Areas of strength include: Strategic Planning Policy Development Operations Management Written & Verbal Communications City of Roanoke Implementing Change Budget Development & Control Citizen & Business Relations Training & Staff Development Professional Experience Assistant City Manager/Chief of Police (2015 — Present) An executive management position responsible for seventy-one full time personnel and all public safety operations. Oversee the creation and administration of five departmental budgets exceeding 9 million dollars, and provide leadership and guidance to five high level managers. Project manager for a new digital P25 public safety radio system including all new equipment in the 911 call center. City of Roanoke Police Department Chief of Police (2003 — Present) An executive management position responsible for thirty-nine full time personnel and all Police operations. Responsible for policy development and implementation within an ever changing judicial and legislative environment. Responsible for the creation and administration of an annual budget of 5 million dollars, and the allocation of all assigned resources. Key Contributions • Reorganized personnel and schedules that resulted in a significant increase in overall productivity. • Created a positive and collaborative environment with internal and external stakeholders to identify problems and improve relationships. • Initiated a two part National Night Out event that resulted in a national award. • Created a Citizens Police Academy and Citizens on Patrol organization. Implemented Texas Police Chiefs Best Practices program by directing the complete re -write of policies and procedures, and meeting 165 strict standards that allowed the department to become "Recognized Agency" after passing a two day inspection by outside assessors. Using a regional approach help to create a multi -agency Swat Team that dramatically reduced the cost of this specialized service. City of Watauga, Department of Public Safety Deputy Director of Public Safety (1989 — 2003) A senior management position responsible for a staff of fifty-two full time personnel and all public safety operations. Areas of responsibility include: police patrol and traffic enforcement, fire suppression, criminal investigations, community services, departmental records, training, fire inspections, 9-1-1 communications, animal control, contract administration, public information, professional standards, and policy development. The Deputy Director is also responsible for the creation and administration of the annual General Fund and Crime Control District budgets that exceed 3.5 million dollars. Key Contributions • Implemented scenario based policy training that significantly increased understanding and compliance with new policies. • Developed and implemented a new departmental salary structure within budget constraints, thereby greatly reducing employee turnover. • Created a survey card system that gathers citizen input and evaluates performance of all services rendered. • Authored bid specifications, evaluated proposals, recommended final purchase, and supervised the training and installation of a public safety software and radio communications system. • Developed a plan and budget proposal for the continuation of a Crime Control District. Worked closely with City Council to organize and schedule presentations made to several key citizen groups that resulted in the continuation of a one-half cent sales tax to fund the Crime Control District. • Conducted an in-depth analytical analysis of the City's contract ambulance service and options for change. Successfully implemented a City operated ambulance service within a mandated ninety -day time frame. Patrol Captain, Police and Fire Services (1988-1989) A command level position directly responsible for the day-to-day operations and delivery of first line police, fire, and emergency medical services to the community. Maintained staffing levels to ensure adequate personnel resources on a twenty-four hour a day basis. Responsible for the training and operation of the department's Special Weapons and Tactics team and Reserve Police Officer's Program. Key Contributions • Created a career development program for commissioned personnel. • Initiated a new process for the testing and evaluation of candidates for the position of public safety officer. 2 • Developed and instituted a system that accommodated the needed shift rotation while allowing patrol personnel to attend college classes. Patrol Sergeant, Police and Fire Services (1984-1988) A first line supervisor position responsible for the activities of four public safety officers while directly delivering police, fire, and emergency medical services to the community. Served as the department's training officer. Key Contributions • Authored a grant application that resulted in the award of a five-year grant for a crime prevention officer, a new van, and related equipment. • Co -leader of a dual city murder investigation that led to the arrest and conviction of the perpetrator. • Instrumental in the formation of a Special Weapons and Tactics Team. Served as the team's commander for 5+ years. • Successfully planned and executed over seventy high risk narcotic search warrants without an incident of serious injury to officers or suspects. Police Officer/PSO, Police and Fire Services (1982-1984) Delivered first line police, fire, and emergency medical services to the community. Conducted police patrols and traffic enforcement, investigated crimes, initiated arrests of suspected perpetrators, extinguished fires, and provided medical treatment to the sick and injured. Town of Fairview, Strategic Planning Consultant (April — November, 2000) Provided professional assistance to a committee of citizens and political leaders in the development of a five-year strategic plan for the Town's Public Safety Department. After a completed plan was in place assisted with the selection of a new Public Safety Director. Education & Credentials Master of Public Administration (2000) University of North Texas, Denton, Texas Member Pi Alpha Alpha National Honor Society Bachelor of Applied Arts and Sciences (1997) Interdisciplinary Studies, Criminal Justice/Management Dallas Baptist University, Dallas, Texas Specialized Training F.B.I. National Academy (2001) Federal Bureau of Investigation Quantico, Virginia School of Police Supervision (1987) The Southwestern Law Enforcement Institute Richardson, Texas Certifications & Licenses Texas Master Peace Officer License Texas Peace Officer Instructor License Texas Advanced Firefighter Certification F.A.A. Private Pilot License Professional & Civic Organizations Texas Police Chief s Association (2" d Vice President) North Texas Police Chief s Association (Past President) International Association of Chiefs of Police Denton County Police Chiefs Association F.B.I. Academy Associates Association Roanoke Lions Club (Charter Member) 11 PAUL YOUNG 940-390-4685 670 W Walcott, Pilot Point, TX 76258 pyoung@cityofpilotpoint.org Objective Denco 911 Board Education • Weatherford College 2013 — AAS Fire Administration • Weatherford College 2013 — AAS Fire Protection Technology • Considered for Phi Theta Kappa • Texas Commission on Fire Protection —Master Firefighter • Texas Commission on Fire Protection Fire Instructor II • Texas Commission on Fire Protection Field Examiner • UT Southwestern EMT Basic 1988 • Metrocrest Medical School —Paramedic 1995 • National Fire Academy - Fire Service Supervision 2008 • Wildland Firefighter I Red Card 2009 Experience May 2014 - Present Pilot Point City Council — Place 1 October 1984 - March 1988 Volunteer Firefighter Lewisville Volunteer Fire Department I Lewisville, TX March 1988 - September 2014 Firefighter Paramedic Lewisville FD: Served on the Strategy and goals committee for the Lewisville Fire Department Trained new paramedics and assisted in continuing education for current paramedics as Field Training Officer from 2001-2006 Acted as a Second Driver Engineer from 1990 — present Firefighter / Paramedic for the Lewisville Fire Department Fire Dispatcher May 2014 —September 2014 •j 2008-2010 Chief Officer Pilot Point Fire Department Division Chief of Operations, Assistant Chief and Interim Fire Chief Directed day to day operations, commanded emergency operations, created budget Oversaw final inspection and acceptance of new 2000 gallon water tender Chaired the Brush Truck Spec committee for Pilot Point Fire Department Wrote and awarded a grant for $47,000 from the Assistance For Firefighters fund 2010 - 2013 Firefighter / Paramedic Texas Motor Speedway On - track Firefighter / Jump Medic 2005 - 2010 Pit Road Medic Texas Motor Speedway 1997 - 2003 Firefighter / Paramedic Highland Village Fire Department Part time Firefighter / Paramedic Responsible for training new paramedics and newly hired fire officers Coordinated renovation and construction of the dormitory for the fire station Assisted in the transition from an all -volunteer department to a combination department Substituted for Captains on leave 1998 Paramedic Pilot Point Ambulance Service 1994-1996 Volunteer Firefighter Pilot Point Volunteer Fire Department Firefighter, Assistant Chief, and Captain Skills • Computer literate, able to use Windows 10, MS Office 2010, mapping programs • Working knowledge of dealing with underfunded and understaffed fire departments • Familiarity in both rural, and suburban firefighting techniques • Working knowledge of current dispatching systems used by Lewisville FD/PD Professional References Chief Joe Florentino Little Elm Fire Department Little Elm, Tx. 469-853-4229 Calvin Allison (ret) Clear Water, Florida 903-815-1582 Chief Ken Swindle Krum Fire Department Krum, TX 972-571-6330 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ®Regular ❑ special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes Z Not Applicable Council Meeting Date: Submitted By: July 18, 2016 Alina Ciocan, Director of Eco. & Community Dev. City Manager Reviewed/Approval Initials Date n-/3 ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss and Possibly Approve an Agreement Between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP ®BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The Sanger Area Chamber of Commerce has submitted a request asking the City for continued support of Chamber activities at the same funding level as provided in 2015-16. Under the proposed 2016-17 contract, the City will continue to pay to the Chamber up to 50% of the City's Hotel Occupancy Tax funds, not to exceed $3,000 per quarter. The Chamber will use the funds soley for the purpose of: • Maintaining a tourist information center; • Providing general promotional and tourist advertising of the City and its vicinity; and • Operating a solicitation program to attract visitors to attract conventions and visitors to the City. STAFF OPTIONS & RECOMMENDATION It is recommended that the City Council approve the contract with the Sanger Area Chamber of Commerce. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: Contract Funding Request N/A Chamber of Commerce — Annual Budget THE STATE OF TEXAS § COUNTY OF DENTON § THIS CONTRACT, is entered into on this day of , by and between the City of Sanger, Texas, a Municipal Corporation, hereinafter called "City" and the Sanger Area Chamber of Commerce, a Texas nonprofit corporation, hereinafter called "Chamber" upon the following terms and conditions. WITNESSETH SECTION 1 Funding and Scope of Services The City does hereby agree to pay to the Chamber up to fifty percent (50%) of the City's Hotel Occupancy Tax funds, not to exceed Three Thousand Dollars ($3,000.00) per Quarter. The Chamber will use said funds solely for the purpose of: (a) Maintaining a tourist information center, (b) Providing general promotional and tourist advertising of the City and its vicinity, and (c) Conducting a solicitation and operating program to attract conventions and visitors to the City. Quarterly payments shall be made by the City to the Chamber within twenty (20) day of receiving the quarterly tax payment. SECTION 2 Public Purposes In approving and authorizing the execution of this Contract, the City Council of the City of Sanger, Texas does hereby find and determine that the provision by the Chamber of the services contemplated herein for the accomplishment of the public purposes hereinabove set forth, and the ministerial and administrative work related to the provision of such services and to the expenditure of the funds provided by the City for such purposes, are in the public interest and beneficial to the City and its inhabitants, and furthermore, that said funds can be better expended and said public purposes more effectively accomplished through the Chamber, acting through its Board of Directors with facilities, officers and employees skilled and experienced in said work services, by means of this Contract. SECTION 3 Terms and Conditions In connection with the funds to be paid by the City to the Chamber under the terms of this Contract, the following terms and conditions shall apply: (a) The use and expenditure of such funds shall be only as Authorized by Section 351.101 of the Texas Tax Code and be subject to the allocation of revenue as provided for in Section 351.103 of the Texas Tax Code. (b) Before July 1 of each year during the term of this Contract, the Chamber shall submit and present an Annual Budget to the City Council, The Annual Budget must detail how City funds will be used to meet the purposes outlined in Section 1 above. Said presentation shall be made to the City Council by a representative of the Chamber Board. The Chamber shall notify the City in writing of any material changes made to the Annual Budget within thirty (30) days of making a change. The Chamber shall submit to the City quarterly reports listing the expenditures made by the Chamber with revenue from the Hotel Occupancy Tax as authorized herein. (c) The Chamber shall comply with Chapter 551 of the Texas Government Code known as the Texas Open Meeting Act and Chapter 552 of the Texas Government Code known as the Texas Open Records Act as they apply to the use of public funds by the Chamber. (d) The Chamber shall maintain records that accurately identify the receipt and expenditure of all revenue received by the City and shall make available to the City and its Auditor all of its books and records relative to the funds paid to the Chamber by the City under this Contract. All said records shall be retained by the Chamber for a period of five (5) years after all performance requirements are achieved for audit purposes until such audits or other administrative inquiries or open record requests are completed. The Chamber agrees to maintain the records in an accessible location. SECTION 4 Term The term of this Contract shall be from July 1, 2016 until June 30, 2017. This Contract may be extended by mutual consent of both parties. This Contract may be terminated at any time by either party by giving thirty (30) days written notice to the other party. If this Contract is terminated the last and final quarterly payment shall be prorated based on the termination date. SECTION 5 Default If it is found by the City or any other party that the Chamber has knowingly or unknowingly improperly expended Hotel Occupancy Tax Funds itshall be considered a material breach of this Contract. The City shall notify the Chamber in writing of the Breach. The Chamber shall have ten (10) Calendar days to cure the breach or return the improperly expended funds to the City. Until the breach is cured or the funds are returned to the City, the City will be under no obligation to continue quarterly payments to the Chamber. If the breach is not cured and/or the funds are not returned to the City by the Chamber within the ten (10) day cure period, this Contract shall be considered automatically terminated and no further funds shall be given by the City to the Chamber. However, in the event of termination, the City reserves the right to pursue the return of improperly expended funds from the Chamber by any and all legal means. SECTION 6 Severability If any provision of this Contract is found to be invalid or unenforceable by a court of competent jurisdiction, then the invalid provision will be deemed to be deleted from this Contract and the remainder of this Contract will continue to be valid and in full force and effect. This Contract shall be governed by and construed in accordance with the Laws of the State of Texas. SECTION 7 Independent Contractor The relationship of the Chamber under the Terms and Conditions of this Contract shall be that of an independent Contractor of the City. Relative thereto, the City shall not be liable for any claims or demands for damages, monetary or otherwise, that may grow out of or arise from the Chamber's actions in carrying out its duties under the terms of this Contract, and the Chamber does hereby agree and shall hold the City harmless from and indemnify it against all such claims and demands. SECTION 8 Entire Contract The foregoing sets forth the entire Contract between the parties hereto, superseding all oral or written previous and contemporaneous contracts between the parties relating to matters herein, and except as otherwise provided herein cannot be modified without written amendment executed by each of the parties. SECTION 9 Headings The headings of this Contract are for the convenience of reference only and shall not affect any of the terms and conditions hereof in any manner. APPROVED and ADOPTED by the Sanger Area Chamber of Commerce this_LI _day of J td�6, 2016. APPROVED and ADOPTED by the Sanger, Texas City Council this day of 2016. Signed: Mayor, Thomas Muir Attest: Tami Taber, City Secretary SANGER S AREA CHAMBER pf COMMERCE July 11, 2016 Mike Brice City Manager City of Sanger 502 Elm Street Sanger, TX 76266 Mr. Brice, Sanger Area Chamber of Commerce 300 Bolivar St., Sanger, TX 76266 940.458.7702 The Sanger Area Chamber of Commerce is dedicated to enhance and strengthen the Sanger area business community by promoting a thriving business environment. The Chamber is very appreciative of the ongoing partnership with the City of Sanger. In the past seven months, the Sanger Area Chamber of Commerce has made significant progress: ® Hired a professional Chamber Administrator ® Increased membership by 26% ® Maintained consistent office hours (20 hours per week) ® Promoted the Sanger area through various social media channels ® Hosted monthly Leads Luncheons, Coffee Club meetings and Chamber Mixers ® Organized numerous ribbon cuttings ® Organized community events: o Picnic in the Park o Vaccination Clinic o FREEdom Fest (in partnership with the City) ® In the process of enhancing Sellabration 2016 — extending the hours, new activities and feature artist We respectfully request that the City of Sanger continues to provide funding at the same level as 2015- 2016. This contribution will allow the Chamber to continue to offer activities that are consistent with the economic and community development goals of the City. Attached is the Annual Budget that details the activities the Sanger Area of Chamber will conduct in 2016-2017. We would be pleased to expand the activities to further support Sanger's objectives. The Chamber staff will be more than happy to address any questions you might have. We truly value the City of Sanger's partnership and support. Sincerely, ebbie Reaves Chamber Administratoi, cc: Sanger Chamber Board of Directors Fund Description and Responsibilities The Sanger Area Chamber of Commerce is funded by membership dues, events and City of Sanger Hotel Occupancy Tax funds. All funds are utilized to maintain a facility and administrative management; conduct events that attract not only local residents but tourist from all over Texas & surrounding states; and promotes City of Sanger as well as local Denton county businesses. ccax; ? E- Membership Dues $ 4,380.00 $ 4,515.00 $ 4,960.00 City Hotel Occupancy Tax $ 8,413.15 $ 12,000.00 $ 12,000.00 Events $ 16,685.01 $ 14,100.00 $ 16,350.00 Leads Luncheons $ 279.00 $ 300.00 $ 350.00 Awards Banquet 2,690.00 $ 0 _ $2,500 0 I klffim LIP M Wff Event -Expenses 7. $ 11,158 77 $ 5,900 00 10,000 QO Payroll Expense $. 6,422 $ 12,$14 OQ = $ 14,48Q OQ 6S Supplies 4,525 00= $ .. 2,750.00 Facility Maintenance 50000:04 Co.ntr_actSeev�ces $. 1,30$,00 _ $_ 1,000y00 $ 1,800.d0; L--- ME Ut�(�tres jf $ 3,373 31 $ 3,�8Q 00 $ 3,700';00. W • INCOMEBUDGET PROPOSED Membership $ 4,515.00 $ 4,960.00 Hotel Occupancy Tax $ 12,000.00 $ 12,000.00 Events Sellabration $ 13,150.00 $ 14,450.00 Rabies Clinic $ 750.00 $ 800.00 Family Picnic/Chalk in the Park $ 200.00 $ 300.00 Golf Tournament $ - $ 800.00 Leads Luncheon $ 300.00 $ 350.00 Awards Banquet $ - $ 2,500.00 TOTAL INCOME $ 30,915.00 $ 36,160.00 EXPENDITURES EVENT EXPENSES — 7t- - Sellabration $ 5,400.00 $ 6,000.00 Rabies Clinic $ 300.00 $ 300.00 Family Picnic/Chalk in the Park $ 200.00 $ 200.00 Golf Tournament $ - $ 1,500.00 Awards Banquet $ - $ 2,000.00 TOTAL EVENT EXPENSES $ 5,900.00 $ 10,000.00 •, .• Salary (Administrator) $ 12,100.00 $ 13,310.00 FICA/SUTA/MC $ 650.00 $ 700.00 WORKER'S COMPENSATION 4 $ 60.00 $ 70.00 TOTAL PAYROLL EXPENSE $ 12,810.00 $ 14,080.00 SUPPLIES OFFICE SUPPLIES --7----7777 $ 300.00 $ 300.00 MARKETING AND PROMOTION $ 800.00 $ 800.00 DUES AND SUBSCRIPTIONS $ 100.00 $ 100.00 CONFERENCES AND TRAINING $ ___ 600.00 $ 700.00 COMPUTER SYSTEMS $ 2,500.00 $ 400.00 FURNITURE AND FIXTURES $ - $ 200.00 NON CAPITAL SUPPLIES AND MATERIALS $ 225.00 $ 250.00 TOTAL SUPPLIES $ 4,525.00 $ 2,750.00 Renovation/Repairs $ 500.00 $ _1,000.00 TOTAL FACILITY MAINTENANCE $ 500.00 $ 1,000.00 77777-77 CONTRACT Technical Support/Web Page _ $ 1,000.00 $ 1,500.00 Software Support $ - $ 300.00 TOTAL CONTRACT SERVICES $ 1,000.00 $ 1,800.00 UTILITIES City Utilities $ 1,800.00 $ 1,900.00 Telephone/Internet $ 1,680.00 $ 1,800.00 TOTAL UTILITIES I $ 3,480.00 $ 3,700.00 TOTAL EXPENDITURES $ 28,215.00 $ 33,330.00 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent ❑ Workshop ❑ Executive ❑ Public Hearing Council Meeting Date: Reviewed by Finance ❑ Yes Reviewed by Legal Yes Submitted By: July 18, 2016 1 Joseph D. Iliff, AICP Not Applicable Not Applicable City Manager Reviewed/Approval Initials 114 A Date -7—I T2— // ACTION REQUESTED: ®ORDINANCE 07-XX-16 ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Take Action on Ordinance 07-XX-16 Amending the Zoning Ordinance Creating new Residential Districts. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP [—]BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM There are ten single family districts in the Zoning Ordinance, numbered SF-1 through SF-10. Currently, the Official Zoning Map uses only 6 single family residential districts, SF-3, SF-6, SF-7, SF-8, SF-9, and SF-10. Most existing single family homes are zoned either in a SF-7, SF-8, or SF-10 zone. District Minimum Lot Area (sqft) Min. Dwelling Size (sqft) SF-1 22,000 2,400 SF-2 16,000 2,000 SF-3 12,000 1,800 SF-4 9,600 1,600 SF-5 8,400 1,500 SF-6 7,700 1,350 SF-7 7,000 1,000 SF-8 6,000 1,000 SF-9 12,000 1,500 SF-10 6,500 1,200 Staff s review of the SF districts has generated the finding that the minimum lot sizes and minimum house sizes are always positively correlated. The SF districts always tie larger lots to larger houses. Generally, the lower the district number (SF-#), the greater the minimum lot area and house size. BACKGROUND/SUMMARY OF ITEM None of the SF districts would permit a development of larger homes on smaller lots. For example, a proposed neighborhood wanting a minimum house size of 1,600 sgft on a 7,000 sgft lots would not find a corresponding district. The 1,600 sqft minimum house size would fit in SF-4, but with a minimum lot size of 9,600 sgft, or only 4 lots per acre. But 7,000 sgft lots would fit in the SF-7 district, allowing about 6 lots per acre but with a minimum house size of only 1,000 sgft. PROPOSED RESIDENTIAL DISTRICTS Staff is proposing to add new single-family residential districts that would permit larger homes to be constructed on smaller lots. Because the proposed new districts do not correlate to the SF-# districts scale (lower numbers = larger lots and larger homes), Staff is proposing to use the prefix R to distinguish them from the existing SF districts. Proposed new residential districts R-# to permit larger houses on smaller lots, with increased allowances in the development standards for larger minimum dwelling sizes. All districts to require a garage of at least 400 square feet, large enough for 2 cars. Proposed District Minimum Lot Area (sgft) Min. Dwelling Size (sgft) Minimum Front Yard (feet) Minimum Side Yard (feet) Minimum Rear Yard (feet) R-1 6,500 2,000 20 8 20 R-2 6,000 2,400 20 6 15 R-3 5,500 2,800 20 6 15 R-4 5,000 3,000 20 6 10 Each R district would have permit the same uses as the SF district, which are single-family detached dwelling units, and the land uses permitted in all district. The R district also states within their General Purpose and Description that they are the preferred zoning districts for new single-family residential land uses. The creation of the proposed R districts would leave open the possibility of creating other similar residential districts with a PD Planned Development District. A PD could be created modifying the R districts to accommodate a particular design characteristic or mix of housing types. STAFF OPTIONS & RECOMMENDATION The creation of the "R" districts allows the City to zone some areas for new development to have a more compact form, with larger homes on smaller lots. This is a housing type that is increasing in demand, with many people wanting to reduce the demand on them to maintain a larger property. The smaller minimum lot size promotes the efficient use of land, and requires less public infrastructure to be installed at the developer's expense, and maintained at the city expense. It also produces a greater assessed property tax valuation per gross acre. The larger minimum dwelling unit size insures that all the homes within the districts will be of comparable size and value. Staff is recommending adoption of Ordinance 07-XX-16 Amending the Zoning Ordinance Creating new Residential Districts. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Proposed Ordinance 07-XX-16 Agencies: • Exhibit A: Summary of proposed changes On May 31, 2016, the Planning & Zoning Commission recommended approval of the proposed amendments to the Zoning Ordinance. ORDINANCE 07-14-16 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE ZONING ORDINANCE CREATING NEW RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The Zoning Ordinance regulates land use to insure the safe, efficient, and productive development of land; and WHEREAS, The development of future single-family residential land uses will have a significant impact on future of the community; and WHEREAS, The City Council finds that the creation of new residential zoning districts would better serve the safe, efficient, and productive development of land; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1 The Zoning Ordinance of the City of Sanger, Texas is hereby amended to include the following: SECTION 53 "R-1" — Residential District - 1 General Purpose and Description — This district is designed to permit larger single- family detached dwelling units on small lots. The R districts are the preferred zoning districts for new single-family residential land uses. 53.1 PERMITTED USES: A. Uses permitted in the SF-2 through SF-10 districts are outlined in the chart in Section 30. 53.2 AREA REGULATIONS: A. Size of Yards: l . Minimum Front Yard - Twenty feet (20') 2. Minimum Side Yard - Eight feet (8'); Ten feet (10') on corner adjacent to side street. 3. Minimum Rear Yard - Twenty feet (20') B. Size of Lots: 1. Minimum Lot Area - Six thousand (6,500) square feet 2. Minimum Lot Width - Fifty feet (50') 3. Minimum Lot Depth - One hundred feet (100') 4. Maximum Lot Area — Twelve thousand (12,000) square feet, and fifteen thousand square feet (15,000) for cul-de-sac and corner lots C. Minimum Dwelling Size: Two thousand (2,000) square feet D. Minimum Parking Required: An enclosed parking area of at least four hundred (400) square feet. This area does not count towards the minimum dwelling size. SECTION 54 "R-2" — Residential District - 2 General Purpose and Description — This district is designed to permit larger single- family detached dwelling units on small lots. The R districts are the preferred zoning districts for new single-family residential land uses. 54.1 PERMITTED USES: A. Uses permitted in the SF-2 through SF-10 districts are outlined in the chart in Section 30. 54.2 AREA REGULATIONS: A. Size of Yards: 1. Minimum Front Yard - Twenty feet (20') 2. Minimum Side Yard - Six feet (6'); Ten feet (10') on corner adjacent to side street. 3. Minimum Rear Yard - Fifteen feet (15') 4. Maximum Lot Area— Twelve thousand (12,000) square feet, and fifteen thousand square feet (15,000) for cul-de-sac and corner lots B. Size of Lots: 1. Minimum Lot Area - Six thousand (6,000) square feet 2. Minimum Lot Width — Fifty feet (50') 3. Minimum Lot Depth - One hundred feet (100') C. Minimum Dwelling Size: Two thousand four hundred (2,400) square feet D. Minimum Parking Required: An enclosed parking area of at least four hundred (400) square feet. This area does not count towards the minimum dwelling size. SECTION 55 "R-3" — Residential District - 3 General Purpose and Description — This district is designed to permit larger single- family detached dwelling units on small lots. The R districts are the preferred zoning districts for new single-family residential land uses. 55.1 PERMITTED USES: A. Uses permitted in the SF-2 through SF-10 districts are outlined in the chart in Section 30. 55.2 AREA REGULATIONS: A. Size of Yards: 1. Minimum Front Yard - Twenty feet (20') 2. Minimum Side Yard - Six feet (6'); Ten feet (10') on corner adjacent to side street. 3. Minimum Rear Yard - Fifteen feet (15') B. Size of Lots: l . Minimum Lot Area — Five thousand five hundred (5,500) square feet 2. Minimum Lot Width — Fifty feet (50') 3. Minimum Lot Depth - Ninety feet (90') 4. Maximum Lot Area— Twelve thousand (12,000) square feet, and fifteen thousand square feet (15,000) for cul-de-sac and corner lots C. Minimum Dwelling Size: Two thousand eight hundred (2,800) square feet D. Minimum Parking Required: An enclosed parking area of at least four hundred (400) square feet. This area does not count towards the minimum dwelling size. SECTION 56 "R-4" — Residential District - 4 General Purpose and Description — This district is designed to permit larger single- family detached dwelling units on small lots. The R districts are the preferred zoning districts for new single-family residential land uses. 56.1 PERMITTED USES: A. Uses permitted in the SF-2 through SF-10 districts are outlined in the chart in Section 30. 56.2 AREA REGULATIONS: A. Size of Yards: 1. Minimum Front Yard - Twenty feet (20') 2. Minimum Side Yard - Six feet (6'); Ten feet (10') on corner adjacent to side street. 3. Minimum Rear Yard - Ten feet (10') B. Size of Lots: 1. Minimum Lot Area — Five thousand (5,000) square feet 2. Minimum Lot Width — Forty four feet (44') 3. Minimum Lot Depth - Eighty feet (80') 4. Maximum Lot Area — Twelve thousand (12,000) square feet, and fifteen thousand square feet (15,000) for cul-de-sac and corner lots C. Minimum Dwelling Size: Three thousand (3,000) square feet D. Minimum Parking Required: An enclosed parking area of at least four hundred (400) square feet. This area does not count towards the minimum dwelling size. Section 2 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 5 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 18th day of July 2016. APPROVED: Mayor Thomas Muir ATTEST: City Secretary Tami Taber EXHIBIT A SUMMARY OF PROPOSED NEW RESIDENTIAL ZONING DISTRICTS & AMENDMENTS Creation of new districts: • Proposed new residential districts R-# to permit larger houses on smaller lots, with increased allowances in the development standards for larger minimum dwelling sizes. All districts to require a garage of at least 400 square feet, large enough for 2 cars. Proposed District Minimum Lot Area (sgft) Min. Dwelling Size (sgft) Minimum Front Yard (feet) Minimum Side Yard (feet) Minimum Rear Yard (feet) R-1 65500 200 20 8 20 R-2 600 2,400 20 6 15 R-3 5,500 29800 20 6 15 R-4 500 300 20 6 10 • Write the "General Purpose and Description" of the R-# districts to describe them as the preferred district for new single-family residential neighborhoods. Proposed future amendments to existing zoning districts: • Remove SF-2, SF-4, and SF-5 as these districts are not presently in use. • Retain SF-1 for use as a rural estate district, with houses of at least 2,400 sgft on lots of at least 22,000 (51 % of an acre). • Revise the "General Purpose and Description" of the remaining SF-# districts to state that they are primarily for areas that already have those zoning designations, and not intended for new neighborhoods. CITY OF SANGER a COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes Ll Not Applicable Council Meeting Date: Submitted By: July 18, 2016 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials /l/jZ Date 7- ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Approve the 2015 Roadway Impact Fee Study. FINANCIAL SUMMARY ®N/A [—]GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM Roadway impact fees are fees collected by cities on new development for the funding of roadway facilities attributable to the increased traffic demanded by their construction. For a city to adopt roadway impact fees, a study must be prepared projecting the amount of increased traffic demand generated by future development, and identifying the cost of future roadway facilities. The City has prepared such a study, and submitted it to the review of the Planning & Zoning Commission serving as the Capital Improvement Advisory Committee (CIAO). The P&Z conducted a public hearing on September 14, 2015, and recommended approval of the study's findings. Council conducted a public hearings on May 2, 2016 concerning the Land Use Assumptions and Capital Improvements Plan. Based on input from Council, staff had EIKON engineers revise the CIP, removing segments of roads that were outside the city limits. The revised study is attached to this report. STAFF OPTIONS & RECOMMENDATION Staff is recommending the Council adopt the Land Use Assumptions and Capital Improvements Plan included in the Roadway Impact Fee study and its proposed findings. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • 2015 Roadway Impact Fee Study Agencies: On September 10, the P&Z Commission conducted a public hearing (there were no public comments) and unanimously recommended approval of the study and its proposed findings. 2015 Roadway Impact Fee Study City of Sanger, Texas EIKON ARCHITECTURE - ENGINEERING - PLANNING Texas Registration No. F-12759 1405 W. Chapman Drive Sanger, Texas 76266 940.458.7503 \P�� .••••.rfi�q�tdl co JULY 2016 KATHYRIYAH.KENNEDY .......... 98.. 4.......... t cr 07/05/2016 Table of Contents I. Executive Summary 2 II. Introduction 3 III. Roadway Impact Fee Calculation Inputs 4 A. Land Use Assumptions 4 B. Impact Fee Service Area 6 C. Future Roadway Improvements 6 IV. Methodology for Roadway Impact Fees 7 A. Service Areas 7 B. Service Units 7 C. Cost Per Service Unit 7 D. Cost of the Improvements 8 E. Service Unit Calculation 9 V. Impact Fee Calculations 12 A. Maximum Assessable Impact Fee Per Service Unit 12 B. Plan For Awarding the Roadway Impact Fee Credit 12 C. Service Unit Demand Per Unit of Development 13 VI. Sample Calculations 14 VII. Conclusion 15 APPENDICES A. Roadway Impact Fee Opinion of Probable Construction Costs B. Roadway Impact Fee Service Units of Supply C. Maximum Allowable Roadway Impact Fee Per Service Unit Calculations D. Land Use/Vehicle-Mile Equivalency Table List of Exhibits 1 Service Area Map List of Tables 1A 2010 Demographics 1B 2011 Estimated Employment in Persons 2A Projected Population, Housing Units, and Employment in Person 2B Projected Population, Housing Units, and Employment in Square Feet 3 Roadway Improvements Plan for the Service Area 4 Level of Use for Proposed and Existing Facilities 5 Transportation Demand Factor Calculations (TDF) 6 Ten Year Growth Projections 7 Maximum Assessable Fee Per Service Unit/Vehicle-Mile P a g e 11 EXECUTIVE SUMMARY This study was performed to initiate the City of Sanger Roadway Impact Fees. Roadway improvements necessary to serve the 10-year (2025) system needs were evaluated based on information available from the City of Sanger 2015 Thoroughfare Plan, the 2007 Comprehensive Land Use Plan and the North Central Texas Council of Governments (NCTCOG). Texas' impact fee law (Chapter 395) allows the recovery of costs for a 10-year planning period. We reviewed the service area (Service Area) created based on the Thoroughfare Plan by site observations along the widening of existing roadways and aerial images of future alignments. The projected cost to construct the infrastructure needed through 2025 is $45,918,339 for the Service Area. Based on the City's 10-year growth projections and the associated demand (consumption) values, 3,295 additional vehicle -miles of capacity will be needed by year 2025 for the Service Area. Based on the additional service units and the recoverable capital improvements plans, the City may assess a maximum of $1,304.22 per service unit in the Service Area. Pa g e 1 2 _K INTRODUCTION Chapter 395 of the Texas Local Government Code describes the procedure Texas cities must follow in order to create and implement impact fees. Senate Bill 243 (SB 243) amended Chapter 395 in September 2001 to define an Impact Fee as "a charge or assessment imposed by a political subdivision against new development in order to generate revenue for funding or recouping the costs of roadway improvements or facility expansions necessitated by and attributable to the new development." The City of Sanger has determined based on their 2015 Thoroughfare Plan that assessing impact fees for the continued expansion of the City is valuable and necessary. The City has retained EIKON Consultant Group to provide professional transportation engineering services for the initiation of their Roadway Impact Fees. This report includes the impact fee calculation in accordance with Chapter 395 and the adopted Land Use Assumptions and the Roadway Improvements Plan. This report consists of the methodology for the computation of impact fees. The components of the computation, as outlined by Chapter 395 "must contain specific enumeration" of the following items: A description of the existing capital improvements within the service area and the cost to upgrade, update, improve, expand or replace the improvements to meet existing needs and usage 2. An analysis of the total capacity, the level of current usage, and commitments for usage of capacity of the existing capital improvements 3. A description of all or the parts of the capital improvements and their costs necessitated by and attributable to new development in the service area based on approved land use assumptions 4. A definitive table establishing the specific level or quantity of use, consumption, generation, or discharge of service unit for each category of capital improvements and an equivalency or conversion table establishing the ratio of a service unit to various types of land uses, including residential, commercial, and industrial 5. The total number of projected service units necessitated by and attributable to new development within the service area based on the approved land use assumptions and calculated in accordance with generally accepted engineering or planning criteria 6. The projected demand for capital improvements or facility expansions required by new service units projected over a reasonable period of time, not to exceed 10 years A plan for awarding a credit for the portion of the ad valorem tax generated by new service units during the program period that is used for the payment of improvements or a credit equal to 50 percent of the total projected cost of implementing the capital improvements plan Page 13 1 III. ROADWAY IMPACT FEE CALCULATION INPUTS A. LAND USE ASSUMPTIONS Per Chapter 395 of the Texas Local Government Code, Land Use Assumptions include changes in land uses, densities, and population in the service area. The Land Use Assumptions used in this report were developed by using employment data, population data, and trends developed by the North Central Texas Council of Governments (NCTCOG). This information has been approved by the City of Sanger staff to be a reasonable representation of the building growth seen in the recent years and what may be expected in the following ten years. The following population and employment estimates and projections are defined by North American Industry Classification System (NAICS) and utilized by NCTCOG: Housing Units: Number of houses including single and multi -family homes Population: Number of people reported in the City. Employment: Square feet of building area based on retail, service, and basic land uses. Each classification has unique trip making characteristics. Basic/Goods: Land use activities that produce goods and services such as those that are exported outside of the local economy, such as manufacturing, construction, transportation, wholesale, trade, warehousing, and other industrial uses. (NAICS #210000 to #422999) Service: Land use activities which provide personal and professional services such as government and other professional administrative offices. (NAICS #520000 to #928199) Retail: Land use activities which provide for the retail sale of goods that primarily serve households and whose location choice is oriented toward the household sector, such as grocery stores and restaurants. (NAICS #440000 to #454390) To establish the population and employment characteristics for this report, demographic data provided by North Central Texas Council of Governments (NCTCOG) and the 2010 US Census was used: Page 14 Table 1A. 2010 Demographics US Census Population 6,916 Housing Units 2,427 Table 113. 2011 Estimated Employment in Persons 2011 Data from NCTCOG Employment Type Number of Persons Good Producing Industries (Basic) 645 Service Producing Industries (Service) 2,178 Retail Industries (Retail) 394 Total 3,217 NCTCOG published population estimates in 2015, which shows on average 1.9% growth in Sanger from 2010 to their estimates for 2014. The percent change for the population estimates for 2014 to 2015 is 1.3%. The population growth anticipated from the City's adopted Comprehensive Land Use Plan (October 2007) predicted an annual growth rate of 3.75% based on historical growth since 1960. In reviewing the recent trend for building permit applications, City Staff anticipates a slower growth than identified in the Comprehensive Plan, which is more congruent with the growth estimated by NCTCOG. For the purposes of this report, a population growth rate of 1.3% was used to project the growth in Sanger up to 2025. In addition, we have assumed that the housing units and employment characteristics will grow at the same rate as the population. The following table summarizes the anticipated population and employment characteristics based on these assumptions: Table 2A. Projected Population, Housing Units, and Employment in Persons 2011 Data from NCTCOG Year Population Housing Units Basic Employees Service Employees Retail Employees 2010 6,916 2,427 - - - 2011 - - 645 2,178 394 2015 7,366 2,585 679 2,291 415 2025 8,265 2,900 762 2,574 466 For the purposes of this report, employment population data is converted to square feet of building area required to create the non-residential square footage within the City. The following conversions rates were used to create Table 2B: Basic/Goods: 1,000 square feet Service: 350 square feet Retail: 500 square feet P a g e 15 qK ON Table 2B. Projected Population, Housing Units, and Employment in Square Feet 2011 Data from NCTCOG Year Population Housing Units Basic (Square Footage) Service (Square Footage) Retail (Square Footage) 2010 6,916 2,427 - - - 2011 - - 645,000 762,300 197,000 2015 7,366 2,585 679,000 801,940 207,244 2025 8,265 2,900 762,000 901,039 232,854 B. IMPACT FEE SERVICE AREA Chapter 395 of the Texas Local Government Code defines the service area for roadway facility analysis as an area within the corporate boundaries of the political subdivision that shall not exceed 6 miles. City Staff has determined that one (1) roadway facility service area based upon a six (6) mile limit is adequate and coincides with the capital improvement plans for roadway expansion over the next 10 years. The geographic boundary of the impact fee service area for roadway facilities is shown in Exhibit 1. C. FUTURE ROADWAY IMPROVEMENTS The City has identified the City -funded roadway projects needed for the projected growth within the City. These facilities are part of the currently adopted Thoroughfare Plan. The table below shows the length of each project as well as the Thoroughfare Plan classification. The future roadway improvements were developed by the City of Sanger staff and represent those projects that will be needed to accommodate the growth projected in this report. Table 3. Roadway Improvement Plan for the Service Area Street Name Class Limits Length (mi) Willow St./ Minor 4 Lanes 5th Street to City Limits 2.11 McReynolds Rd. Willow St./McReynolds Rd. Indian Ln. Minor 4 Lanes to FM 455 0.88 Marion Rd. Minor 4 Lanes FM 455 to Huling Rd. 0.76 Lois Rd. Minor 4 Lanes E. of Melton Rd. to 1-35 0.83 Belz Rd. Minor 4 Lanes 1-35 SBFR to Metz Rd. 0.97 Metz Rd. Minor 4 Lanes Belz Rd. to FM 455 0.67 Utility Rd. Collector 2 Lanes RR Tracks to Marion Rd. 0.77 Keaton Rd. Collector 2 Lanes Belz Rd. to FM 455 0.67 Future Belz Rd - Indian Minor 4 Lanes 1-35 NBFR to FM 455 1.02 Connector Future East-West Minor 4 Lanes Cowling Rd. to BNSF RR 0.53 Thoroughfare Tracks Exhibit 1 maps the roadway alignments described above. Pa g e 16 IV. ROADWAY IMPACT FEE METHODOLOGY A. SERVICE AREAS Chapter 395 of the Texas Local Government Code specifies that "the service area is limited to an area within the corporate boundaries of the political subdivision and shall not exceed six (6) miles." One (1) service area was used in this report and is shown in Exhibit 1 and incorporates the anticipated roadway improvement projects within the corporate boundary of the City of Sanger. B. SERVICE UNITS The "service unit" is a measure of consumption or use of the roadway facilities by new development and is defined as a vehicle -mile for transportation purposes. In regards to supply and demand, it is a lane -mile and a vehicle -trip of one -mile in length, respectively. The afternoon peak hour of traffic is the time period used for transportation planning and the estimation of trips from new development. The service volume that is supplied by a lane -mile of roadway facility is another component of the service unit. This volume is a function of the facility type, configuration, number of lanes, and level of service. The hourly service volumes used in this report are based on the hourly capacity for level of service D obtained from the DFW Regional Travel Model Criteria published by the North Central Texas Council of Governments (NCTCOG) and the Highway Capacity Manual. Level of service D roadways represents the minimal acceptable capacity limit for urban roadways. In the absence of providing a traffic study to generate the number of cars currently using the roads within the service area, we have assumed that the hourly capacity of the roads is equal to the number of cars currently using the roads in the peak am hour. Table 4 shows the service volumes as a function of the facility type for the types of roads within the service area. Table 4. Vehicle -Mile Capacities Hourly Vehicle -Mile Capacity Class Median Configuration per Lane -Mile of Roadway Facility Minor 4 Undivided 525 Lanes Collector 2 Undivided 450 Lanes Principal 4 Undivided 650 Lanes C. COST PER SERVICE UNIT The cost for each service unit is the cost for each vehicle -mile traveled or the cost to build a lane -mile for a vehicle -mile of travel at a level of service provided by the City's standards. The cost per service unit is calculated for each project within the service area. The number of service units in the service are is the measure of the presumed growth in the transportation demand projected over a ten-year period. Chapter 395 requires that Impact Fees be assessed only to pay for growth projected to occur within the next ten - years. Pa g e 17 D. COST OF THE IMPROVEMENTS Per Chapter 395, costs that may be included in the cost per service unit are "...including and limited to the: 1. Construction contract price; 2. Surveying and engineering fees; 3. Land acquisition costs, including land purchases, court awards and costs, attorney's fees, and expert witness fees; and 4. Fees actually paid or contracted to be paid to an independent qualified engineer or financial consultant preparing or updating the Roadway improvements plan who is not an employee of the political subdivision." The engineer's opinion of the probable costs of the projects in the service area are based on the typical costs of construction. The roadway alignments identified as part of the roadway improvement projects were visual surveyed. Components required to accommodate the expansions or extensions were noted, such as the number of required lanes and the length of the project. In addition we made note of any other incidental construction items that would be necessary such as bridges or culvert crossings, traffic signals, highway ramps, and drainage structures. These costs were combined into an overall cost. Costs associated with State, Denton County, and developer driven projects in which the City has contributed a portion of the total project cost may be included in the calculations. At the time of this report, the City does not intend to contribute funds to any of these types of roadway projects. To simplify the calculations, we have separated the probable costs into two (2) categories; construction costs and construction allowances, and made several assumptions about the types of roads to be constructed. The roadway construction costs consist of the following items: (1) unclassified street excavation, (2) lime stabilization, (3) concrete pavement, (4) topsoil, (5) curb and gutter, and (6) allotment for turn lanes and median openings. The unit prices for these items are based on recently completed construction projects located in neighboring municipalities. Using the construction cost subtotal, a percentage of this total is calculated to account for major construction component allowances. These allowances include preparation of right-of-way, traffic control, pavement markings/markers, roadway drainage, special drainage structures, water and sewer relocations, turf reestablishment and erosion control, and street lighting. The allowance percentages are also based on values from RS Means and the amount of these types of construction estimated for each individual project. The paving and allowance subtotal is given a six percent (6%) allotment for mobilization and a twenty percent (20%) contingency to determine the construction cost total. To determine the total Impact Fee Project Cost, a percentage of the construction cost total is added to account for engineering, surveying, testing, and contractor mobilization. For alignments that will require right -of way acquisitions, we have assumed the allotment for the acquisitions should be $3 per square foot. Table 4 is a summary of the road improvement project list for the service area with the probable project cost projections. Detailed cost projections for each alignment are provided in Appendix A, Opinion of Probable Costs. Actual costs of construction will vary with time and are dependent on market conditions. Therefore, the cost projections reported in this study should not be utilized for the City's building program or construction CIP. Pa g e 18 . �I Table 4. Ten Year Roadway Improvements Plan Opinion of Probable Costs Length Total Project Street Name Class Limits (mi) Cost Willow St./ Minor 4 5th Street to City Limits 2.11 $ 11,320,127 McReynolds Rd. Lanes Minor 4 Willow St./McReynolds Rd. 0.88 $1,130,328 Indian Ln. Lanes to FM 455 Marion Rd. Minor 4 FM 455 to Huling Rd. 0.76 $3,880,244 Lanes Lois Rd. Minor 4 E. of Melton Rd. to 1-35 0.83 $4,434,456 Lanes Belz Rd. Minor 4 1-35 SBFR to Metz Rd. 0.97 $5,130,524 Lanes Metz Rd. Minor 4 Belz Rd. to FM 455 0.67 $3,681,822 Lanes Utility Rd. Collector 2 RR Tracks to Marion Rd. 0.77 $3,180,747 Lanes Keaton Rd. Collector 2 Belz Rd. to FM 455 0.67 $2,831,252 Lanes Future Belz Rd - Minor 4 1-35 NBFR to FM 455 1.02 $6,877,083 Indian Connector Lanes Future East-West Minor 4 Cowling Rd. to BNSF RR 0.53 $3,451,757 Thoroughfare Lanes Tracks E. SERVICE UNIT CALCULATION The service unit for the computation of roadway impact fees is the vehicle -mile of travel during the afternoon peak -hour. The roadway demand service units (vehicle -miles) for each service area are the sum of the vehicle -miles "generated" by each category of land use in the service area. All developed and developable land is categorized as either residential or non-residential. For residential land uses, the number of housing units in each service area is multiplied by a transportation demand factor to compute the vehicle -miles of travel that occur during the afternoon peak hour or the average amount of demand caused by the residential land uses in the service area. The square footages calculated using the employment data and conversion units described in Section III.A were used to calculate the vehicle -miles for non- residential land uses. To determine the cost per service unit, the growth in vehicle -miles of travel for the service area is required. The growth in vehicle -miles from 2015 to 2025 is based upon the changes in residential and non-residential growth for the period. This growth has been estimated in Table 2B of this report. The existing and projected Land Use Assumptions for the dwelling units and the square footage of basic, service, and retail land uses provide the basis for the projected increase Page 19 in vehicle -miles of travel. A transportation demand factor is applied to these values and then summed to calculate the total peak hour vehicle -miles of demand for each service area. The transportation demand factors are derived from the iTE Trip Generation Manual, 9th Edition and the Regional Origin -Destination Travel Survey performed by NCTCOG. The iTE Trip Generation Manual, 9rh Edition provides variables for the number of trips that are produced or attracted to the land use. The transportation demand factoralso includes the length of each trip (Q. The average trip length for each category is based on the travel characteristics survey conducted by NCTCOG and the National Household Travel Survey (NHTS). The maximum trip length (Lmax), for land uses which are characterized by longer average trip lengths (primarily residential uses), has been limited to a length based on the nature of the roadway network within the service area, along with consideration of the existing City boundaries. For the purposes of this report, the maximum trip length available is the boundary of the service area, which is six (6) miles. The adjustment made to the average trip length statistic in the computation of the maximum trip length is the origin -destination reduction. This adjustment is made because the roadway impact fee is charged to both the origin and destination end of the trip. For the retail category of land uses, the rate is adjusted because a percentage of retail trips are made by people visiting these locations as part of an existing trip between work and home and are therefore called pass -by trips. The retail trips are then reduced to avoid counting these trips twice. Per the ITE, retail shopping centers have an average pass -by trip percentage of 34%. For the purposes of this report, we have used this value for ato calculate the demand factor for retail areas. The computation of the transportation demand factor is detailed in the following equation: TDF = T * 0 - 8) * Lmax where Lmax = min(L * OD or SAL ) Variables: TDF = Transportation Demand Factor T = Trip Rate (peak hour trips / unit) a= Pass -By Discount (% of trips) Lmax= Maximum Trip Length (miles) L = Average Trip Length (miles) SAL = Max Service Area Trip Length (see Table 5) OD = Origin -Destination Reduction (50%) Table 5 shows the derivation of the Transportation Demand Factorfor the residential land uses and the three (3) non-residential land use categories. The values utilized for all variables shown in the transportation demand factorequation are also shown in the table. Page 110 Table 5. Transportation Demand Factor Calculations (TDF) Variable Residential Basic Service Retail T 1.00 0.97 1.49 3.71 Pb 0% 0% 0% 34% L 17.21 10.02 10.92 6.43 Lmax 6.00 5.01 5.46 3.22 TDF 6.00 786 8.14 7.89 50% of L is less than Lmax for non-residential land uses; therefore this lower trip length is used for calculating the TDF for non-residential land uses Table 6 shows the vehicle -mile calculations for 2015 and 2025 using the above TDF values. Table 6. Ten Year Growth Projections 2015 Residential Vehicle -Miles Housing Units TDF Vehicle -Miles 2,585 6 15,510 Non -Residential Vehicle -Miles Square -Feet TDF Vehicle -Miles (in 1,000 SQFT) Basic Service I Retail Basic Service Retail Basic Service Retail 679,000 801,940 1 207,244 4.8 8.14 7.8 3,259 6,528 1,617 2015 Total Vehicle Miles = 26,913 2025 Residential Vehicle -Miles Housing Units TDF Vehicle -Miles 2,900 6 17,400 Non -Residential Vehicle -Miles Square -Feet TDF Vehicle -Miles (in 1,000 SQFT) Basic Service I Retail Basic Service Retail Basic Service Retail 762,000 1 901,039 1 232,854 4.8 8.14 7.8 3,658 7,334 1,816 2015 Total Vehicle Miles = 30,208 Projected Increase in Vehicle -Miles = 30,208 - 26,913 = 3,295 vehicle -miles Page ill V. IMPACT FEE CALCULATIONS A. MAXIMUM ASSESSABLE IMPACT FEE PER SERVICE UNIT The maximum assessable impact fee is the sum of the eligible Impact Fee Roadway Improvement Project costs for the service area divided by the growth in travel attributable to new development projected to occur within the 10-year period. The documentation for this calculation has been provided in Appendix C. B. PLAN FOR AWARDING THE ROADWAY IMPACT FEE CREDIT Per Chapter 395 of the Texas Local Government Code, the Roadway Impact Fees Program must contain specific enumeration of a plan for awarding the impact fee credit. This is provided in Section 395.014 of the Code and states: "(7) A plan for awarding: (A) a credit for the portion of ad valorem tax and utility service revenues generated by new service units during the program period that is used for the payment of improvements, including the payment of debt, that are included in the capital improvements plan; or (B) In the alternative, a credit equal to 50 percent of the total projected cost of implementing the capital improvements plan..." The max assessable fee has been based on the option of the 50% credit. Table 7 illustrates the computation of the maximum assessable impact fee computed for the service area. The description of how each line has been calculated is provided in Appendix C. Table 7. Maximum Assessable Fee Per Service Unit/Vehicle-Mile Line Description Value 1 Total Vehicle -Miles of Capacity Added by the Roadway Improvement Projects 17,604 2 Total Vehicle -Miles of Existing Demand From the Roadway Improvement Projects 4,274 3 Total Vehicle -Miles of Existing Deficiencies From the Existing Roadway Facilities 141 4 Net Amount of Vehicle -Miles of Capacity Added 13,021 5 Total Cost of the Roadway Improvement Projects $45,918,339 6 Cost of the Net Capacity Supplied $33,963,766 7 Cost to Meet the Existing Needs and Usage $11,954,573 8 Total Vehicle -Miles of New Demand over 10-Years 3,295 9 Percent of Capacity Added Attributable to Growth (Must be Less than or Equal to 100%) 25% 10 Cost of Capacity Added Attributable to Growth $8,594,812 11 50% Credit $4,297,409 12 Max Assessable Fee Per Service Unit/Vehicle Mile $1,304.22 Page 112 K ON C. SERVICE UNIT DEMAND PER UNIT OF DEVELOPMENT The maximum allowable roadway impact fee for development is calculated by multiplying the impact fee rate by the number of service units projected for the proposed development. The Land Use/Vehicle-Mile Equivalency Table (LUVMET) provided in Appendix D provides the service unit multipliers for typical land uses that should be used to calculate the maximum impact assessment. This table lists the most common land uses that may occur within the City. All possible categories of development may not be represented. However, in these situations, we suggest using a similar use which will generate similar trip characteristics. The trip rate is the average number of trips generated during the afternoon peak hour by each land use per development unit. The next column is the pass -by rate the lTE Trip Generation Manual, 9th Edition. To convert vehicle trips to vehicle -miles, it is necessary to multiply trips by trip length. The NCTCOG trip length values are based on the Regional Origin -Destination Travel Survey performed by the North Central Texas Council of Governments (NCTCOG). The other adjustment to trip length is the 50% origin - destination reduction to avoid double counting of trips. Based on the State Law, there is a limit on transportation service unit demand. If the adjusted trip length is above the maximum trip length within the service area (for this study, 6 miles is the maximum trip length), the maximum trip length used for calculation is reduced to the corresponding value. The last column in the LUVMET shows the vehicle -miles per development unit calculated by multiplying the trip rate by the maximum trip length. This is the Transportation Demand Factorand should be used to calculate the maximum assessable impact fee. The number of service units is multiplied by the impact fee rate (established by City ordinance) in order to determine the impact fee for a development. Page 113 J" K ON VI. SAMPLE CALCULATIONS The following section details two (2) examples of maximum assessable roadway impact fee calculations. Example 1: Development Tvpe - One (1) Unit of Single -Family Housing Roadway Impact Fee Calculation Steps - Example 1 Determine Development Unit and Vehicle -Miles Per Development Unit Step 1 From APX D [Land Use - Vehicle -mile Equivalency Table] Development Type: 1 Dwelling Unit of Single -Family Detached Housing Number of Development Units: 7 Dwelling Unit Veh-Mi Per Development Unit: 6.06 Determine Maximum Assessable Impact Fee Per Service Unit Step 2 $1,304.22 Determine Maximum Assessable Impact Fee Impact Fee = # of Development Units x Veh-Mi Per Dev Unit x Max. Fee Per Service Unit Step 3 Maximum Assessable Impact Fee = 1 x 6.06 x $1,304.22 $7,903.57 Example 2: Development Tvge - 25.000 sauare foot Home Improvement Superstore Roadway Impact Fee Calculation Steps - Example 2 Determine Development Unit and Vehicle -Miles Per Development Unit Step 1 From APX D [Land Use - Vehicle -mile Equivalency Table] Development Type: 25, 000 square feet of Home Improvement Superstore Development Unit: 7,000 square feet of Gross Floor Area Veh-Mi Per Development Unit: 3.96 Determine Maximum Assessable Impact Fee Per Service Unit Step 2 $7, 304.22 Determine Maximum Assessable Impact Fee Impact Fee = # of Development Units x Veh-Mi Per Dev Unit x Max. Fee Per Service Unit Step 3 Maximum Assessable Impact Fee = (25,000/1,000) x 3.96 x $1,304.22 $129,117.78 Page 114 VII. CONCLUSION The City of Sanger has established a process to implement the assessment and collection of roadway impact fees through the adoption of an impact fee ordinance that is consistent with Chapter 395 of the Texas Local Government Code. This report establishes the maximum allowable roadway impact fee that could be assessed by the City of Sanger within the service area boundary. The maximum assessable roadway impact fees calculated is $1,304.22. This is a guide to the assessment of roadway impact fees pertaining to future development and the City's need for roadway improvements to accommodate that growth. Following the public hearing process, the City Council may establish an amount to be assessed (if any) up to the maximum established within this report and update the Roadway Impact Fee Ordinance accordingly. It is our opinion that the data and methodology used in this report are appropriate and consistent with Chapter 395 of the Texas Local Government Code, and the Land Use Assumptions and the proposed Roadway Improvements Plan are appropriately incorporated into the process. Page 115 Roadway Impact Fee Opinion of Probable Costs CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Willow St/McReynolds Rd Limits: 5th St to City Limits Impact Fee Class: Ultimate Class: Length (LF): 11,141 Existing two lane concrete roadway from 5th St to Jones; two lane asphalt from Jones to City Limits. Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 14,854.40 CY $ 15.00 $ 222,816.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 63,131.20 SY $ 4.00 $ 252,524.80 8" Reinf. Concrete Pvmt with 6" Integral Curb 58,179.73 SY $ 46.00 $ 2,676,267.73 4" Topsoil 12,378,67 SY $ 5.00 $ 61,893.33 4' Wide Concrete Sidewalk 89,126 SF $ 4.00 $ 356,505.60 Turn Lanes and Median Openings SY I $ 50.00 $ - Signalized Intersection (at Indian Rd) 11 EA $ 200,000.00 $ 200,000.00 $ Paving Construction Cost Subtotal 3,770,007.47 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 226,200.45 Traffic Control During Construction 5% $ 188,500.37 Pavment Markings 3% $ 113,100.22 Roadway Drainage 30% $ 1,131,002.24 Roadway Lighting 6% $ 226,200.45 Special Drainage Structures (bridges and culverts) 8 crossings 6% $ 226,200.45 Minor Water Line Adjustments 6% $ 226,200.45 Minor Wastewater Line Adjustments 4% $ 150,800.30 Erosion Control/Establish Turf 3% $ 113,100.22 Basic Landscaping/Irrigation 3% $ 113,100.22 Franchised Utility Facilities OH -Electric, UG Fiber Optic, Telephone 3% $ 113,100.22 Railroad Crossing ISingletrack between 1st and Railroad 1 3% $ 113,100.22 Tree Mitigation 1 3% $ 113,100.22 Other Bridge west of Ranger Creek Rd 1 0% $ - Allowance Subtotal 3,053,706.05 Paving and Allowance Subtotal $ 6,823,713.51 Construction Contingency @ 20% $ 1,364,742.70 Total Construction Cost 8,188,456.22 Item Description Notes Allowance Item Cost Construction $ 8,188,456.22 Engineering/Survey/Testing 20% $ 1,637,691.24 Mobilization 6% $ 491,307.37 Previous City Contribution $ - Other $ R.O.W. and Easement Acquisition I For Area from 5th to the RR I $3/SF $ 1,002,672.00 Total Impact Fee Project Cost i $ 11,320,126.83 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Indian Ln Limits: Willow St/McReynolds Rd to FM 455 Impact Fee Class: Ultimate Class: Length (LF): 4,641 Existing concrete roadway to remain. Roadway is approx. 37 ft wide for approx. 3472 LF and approx. 25 ft wide for approx. 1169 LF. Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 1,054.93 CY $ 15.00 $ 15,823.89 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 7,360.89 SY $ 4.00 $ 29,443.56 8" Reinf. Concrete Pvmt with 6" Integral Curb 6,329.56 SY $ 46.00 $ 291,159.56 4" Topsoil 4,641.00 SY $ 5.00 $ 23,205.00 4' Wide Concrete Sidewalk 7,432 SF $ 4.00 $ 29,728.00 Turn Lanes and Median Openings SY $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ $ Paving Construction Cost Subtotal $ 389,360.00 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 23,361.60 Traffic Control During Construction 5% $ 19,468.00 Pavment Markings 3% $ 11,680.80 Roadway Drainage 30% $ 116,808.00 Roadway Lighting 6% $ 23,361.60 Special Drainage Structures (bridges and culverts) 2 culverts 6% $ 23,361.60 Minor Water Line Adjustments 6% $ 23,361.60 Minor Wastewater Line Adjustments 4% $ 15,574.40 Erosion Control/Establish Turf 3% $ 11,680.80 Basic Landscaping/Irrigation 3% $ 11,680.80 Franchised Utility Facilities OH utils on east; switchgear in r.o.w. east side 10% $ 38,936.00 Railroad Crossing 5% $ 19,468.00 Tree Mitigation 3% $ 11,680.80 Other move fence around water tower 2% $ 7,787.20 Allowance Subtotal $ 358,211.20 Paving and Allowance Subtotal $ 747,571.20 Construction Contingency @ 20% $ 149,514.24 Total Construction Cost $ 897,085.44 Item Description Notes Allowance Item Cost Construction $ 897,085.44 Engineering/Survey/Testing 20% $ 179,417.09 Mobilization 6% $ 53,825.13 Previous City Contribution $ - Other $ R.O.W. and Easement Acquisition None $3/SF $ Total Impact Fee Project Cost 1 $ 1,130,327.65 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Limits: Impact Fee Class: Ultimate Class: Length (LF): Marion Rd FM 455 to Huling Rd. 4,013 Existing two lane asphalt roadway. Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 5,350.40 CY $ 15.00 $ 80,256.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 22,739,20 SY $ 4.00 $ 90,956.80 8" Reinf. Concrete Pvmt with 6" Integral Curb 20,955.73 SY $ 46,00 $ 963,963.73 4" Topsoil 4,458.67 SY $ 5.00 $ 22,293.33 4' Wide Concrete Sidewalk 32,102 SF $ 4.00 $ 128,409.60 Turn Lanes and Median Openings SY 1 $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ $ - Paving Construction Cost Subtotal 1,285,879.47 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 77,152.77 Traffic Control During Construction 5% $ 64,293.97 Pavment Markings 3% $ 38,576.38 Roadway Drainage 30% $ 385,763.84 Roadway Lighting 6% $ 77,152.77 Special Drainage Structures (bridges and culverts) 2 culverts 6% $ 77,152.77 Minor Water Line Adjustments 6% $ 77,152.77 Minor Wastewater Line Adjustments 4% $ 51,435.18 Erosion Control/Establish Turf 3% $ 38,576.38 Basic Landscaping/Irrigation 3% $ 38,576.38 Franchised Utility Facilities OH-E on e. side; UG-Fiber/Tel both sides 3% $ 38,576.38 Railroad Crossing 3% $ 38,576.38 Tree Mitigation 3% $ 38,576.38 Other 0% $ - Allowance Subtotal 1,041,562.37 Paving and Allowance Subtotal $ 2,327,441.83 Construction Contingency @ 20% $ 465,488.37 Total Construction Cost 2,792,930.20 Item Description Notes Allowance Item Cost Construction $ 2,792,930.20 Engineering/Survey/Testing 20% $ 558,586.04 Mobilization 6% $ 167,575.81 Previous City Contribution $ - Other $ - R.O.W. and Easement Acquisition I Entire Length at 72 Feet Wide $3/SF $ 361,152.00 Total Impact Fee Project Cost $ 3,880,244.05 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Lois Rd Existing two lane asphalt roadway. Limits: E. of Melton Rd. to 1-35 Impact Fee Class: Ultimate Class: Length (LF): 4,382 Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 5,843.20 CY $ 15.00 $ 87,648.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 24,833.60 SY $ 4.00 $ 99,334.40 8" Reinf. Concrete Pvmt with 6" Integral Curb 22,885.87 SY $ 46.00 $ 1,052,749.87 4" Topsoil 4,869.33 SY $ 5.00 $ 24,346.67 4' Wide Concrete Sidewalk 35,059 SF $ 4.00 $ 140,236.80 Turn Lanes and Median Openings 8001 SY $ 50.00 $ 40,000.00 Signalized Intersection EA $ 200,000.00 $ - Paving Construction Cost Subtotal 1,444,315.73 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 86,658.94 Traffic Control During Construction 5% $ 72,215.79 Pavment Markings 3% $ 43,329.47 Roadway Drainage 30% $ 433,294.72 Roadway Lighting 6% $ 86,658.94 Special Drainage Structures (bridges and culverts) 1 culvert (major) at Walmart 6% $ 86,658.94 Minor Water Line Adjustments 6% $ 86,658.94 Minor Wastewater Line Adjustments 4% $ 57,772.63 Erosion Control/Establish Turf 3% $ 43,329.47 Basic Landscaping/Irrigation 3% $ 43,329.47 Franchised Utility Facilities OH-E s. side; UG-Fiber both sides 5% $ 72,215.79 Railroad Crossing I single track east of Walmart 5% $ 72,215.79 Tree Mitigation 3% $ 43,329.47 Other O% $ - Allowance Subtotal 1,227,668.37 Paving and Allowance Subtotal $ 2,671,984.11 Construction Contingency @ 20% $ 534,396.82 Total Construction Cost 3,206,380.93 Item Description Notes Allowance Item Cost Construction $ 3,206,380.93 Engineering/Survey/Testing 20% $ 641,276.19 Mobilization 6% $ 192,382,86 Previous City Contribution $ - Other $ - R.O.W. and Easement Acquisition Entire Length at 72 Feet Wide $3/SF 1$ 394,416.00 Total Impact Fee Project Cost 4,434,455.97 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Belz Rd Limits: 1-35 SBFR to Metz Rd Impact Fee Class: Ultimate Class: Length (LF): 5,126 Existing two lane asphalt roadway. Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 6,834.67 CY $ 15.00 $ 102,520.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 29,047.33 SY $ 4.00 $ 116,189.33 8" Reinf. Concrete Pvmt with 6" Integral Curb 26,769.11 SY $ 46.00 $ 1,231,379.11 4" Topsoil 5,695.56 SY $ 5.00 $ 28,477.78 4' Wide Concrete Sidewalk 41,008 SF $ 4.00 $ 164,032.00 Turn Lanes and Median Openings SY $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ - $ - Paving Construction Cost Subtotal 1,642,598.22 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 98,555.89 Traffic Control During Construction 5% $ 82,129.91 Pavment Markings 3% $ 49,277.95 Roadway Drainage 30% $ 492,779.47 Roadway Lighting 6% $ 98,555.89 Special Drainage Structures (bridges and culverts) 2 culverts (one major) 10% $ 164,259.82 Minor Water Line Adjustments 69/. $ 98,555.89 Minor Wastewater Line Adjustments 4% $ 65,703.93 Erosion Control/Establish Turf 3% $ 49,277.95 Basic Landscaping/Irrigation 3% $ 49,277.95 Franchised Utility Facilities OH-E on metal poles n. side; OH-E conc 6% $ 98,555.89 Railroad Crossing 3% $ 49,277.95 Tree Mitigation 3% $ 49,277.95 Other 0% $ - Allowance Subtotal 1,445,486.44 Paving and Allowance Subtotal $ 3,088,084.66 Construction Contingency @ 20% $ 617,616.93 Total Construction Cost 3,705,701.59 Item Description Notes Allowance Item Cost Construction $ 3,705,701.59 Engineering/Survey/Testing 20% $ 741,140.32 Mobilization 6% $ 222,342.10 Previous City Contribution $ - Other $ - R.O.W. and Easement Acquisition Entire Length at 72 Feet Wide $3/SF 1$ 461,340.00 Total Impact Fee Project Cost 1 $ 5,130,524.00 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Limits: Impact Fee Class: Ultimate Class: Length (LF): Metz Rd Belz Rd to FM 455 3,525 Existing two lane asphalt roadway. Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 4,700.00 CY $ 15.00 $ 70,500.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 19,975.00 SY $ 4.00 $ 79,900.00 8" Reinf. Concrete Pvmt with 6" Integral Curb 18,408.33 SY $ 46.00 $ 846,783.33 4" Topsoil 3,916.67 SY $ 5.00 $ 19,583.33 4' Wide Concrete Sidewalk 28,200 SF $ 4.00 $ 112,800.00 Turn Lanes and Median Openings I SY $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ $ - Paving Construction Cost Subtotal 1,129,566.67 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 67,774.00 Traffic Control During Construction 5% $ 56,478.33 Pavment Markings 3% $ 33,887.00 Roadway Drainage 30% $ 338,870.00 Roadway Lighting 6% $ 67,774.00 Special Drainage Structures (bridges and culverts) 3 culverts 10% $ 112,956.67 Minor Water Line Adjustments 6% $ 67,774.00 Minor Wastewater Line Adjustments 4% $ 45,182.67 Erosion Control/Establish Turf 3% $ 33,887.00 Basic Landscaping/Irrigation 3% $ 33,887.00 Franchised Utility Facilities OH-E both sides 10% $ 112,956.67 Railroad Crossing 8% $ 90,365.33 Tree Mitigation 3% $ 33,887.00 Other Site distance issue at FM 455 0% $ - Allowance Subtotal 1,095,679.67 Paving and Allowance Subtotal $ 2,225,246.33 Construction Contingency @ 20% $ 445,049.27 Total Construction Cost 2,670,295.60 Item Description Notes Allowance Item Cost Construction $ 2,670,295.60 Engineering/Survey/Testing 20% $ 534,059.12 Mobilization 6% $ 160,217.74 Previous City Contribution $ - Other $ - R.O.W. and Easement Acquisition lEntire Length at 72 Feet Wide I $3/SF 1 $ 317,250.00 Total Impact Fee Project Cost 1 $ 3,681,822.46 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Extension of Utility Rd Limits: RR tracks to Marion Rd (at Huling Rd) Impact Fee Class: Ultimate Class: Length (LF): 4,055 New roadway adjacent to farm and open fields. Roadway to go between two houses at Marion. Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 3,754.63 CY $ 15.00 $ 56,319.44 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 13,967.22 SY $ 4.00 $ 55,868.89 8" Reinf. Concrete Pvmt with 6" Integral Curb 12,165.00 SY $ 46.00 $ 559,590.00 4" Topsoil 3,604.44 SY $ 5.00 $ 18,022.22 4' Wide Concrete Sidewalk 32,440 SF $ 4.00 $ 129,760.00 Turn Lanes and Median Openings I SY $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ $ Paving Construction Cost Subtotal 819,560.56 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 49,173.63 Traffic Control During Construction 5% $ 40,978.03 Pavment Markings 3% $ 24,586.82 Roadway Drainage 30% $ 245,868.17 Roadway Lighting 6% $ 49,173.63 Special Drainage Structures (bridges and culverts) 6% $ 49,173,63 Minor Water Line Adjustments 6% $ 49,173.63 Minor Wastewater Line Adjustments 4% $ 32,782.42 Erosion Control/Establish Turf 3% $ 24,586.82 Basic Landscaping/Irrigation 3% $ 24,586.82 Franchised Utility Facilities 3% $ 24,586.82 Railroad Crossing isingle track 8% $ 65,564.84 Tree Mitigation 3% $ 24,586.82 Other 0% $ - Allowance Subtotal 704,822.08 Paving and Allowance Subtotal $ 1,524,382.63 Construction Contingency @ 20% $ 304,876.53 Total Construction Cost 1,829,259.16 Item Description Notes Allowance Item Cost Construction $ 1,829,259.16 Engineering/Survey/Testing 20% $ 365,851.83 Mobilization 6% $ 109,755.55 Previous City Contribution $ - Other $ - R.O.W. and Easement Acquisition Entire Length at 72 Feet Wide $3/SF 1 $ 875,880.00 Total Impact Fee Project Cost 1 $ 3,180,746.54 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Extension of Keaton Rd New roadway adjacent to farm field and signal tower site. Limits: Belz Rd to FM 455 Impact Fee Class: Ultimate Class: Length (LF): 3,527 Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 3,265.74 CY $ 15.00 $ 48,986.11 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 12,148.56 SY $ 4.00 $ 48,594.22 8" Reinf. Concrete Pvmt with 6" Integral Curb 10.581.00 SY $ 46.00 $ 486,726.00 4" Topsoil 3,135.11 SY $ 5.00 $ 15,675.56 4' Wide Concrete Sidewalk 28,216 SF $ 4.00 $ 112,864.00 Turn Lanes and Median Openings SY $ Saw $ Signalized Intersection EA $ 200,000.00 $ $ Paving Construction Cost Subtotal $ 712,845.89 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 42,770.75 Traffic Control During Construction 5% $ 35,642.29 Pavment Markings 3% $ 21,385.38 Roadway Drainage 30% $ 213,853.77 Roadway Lighting 6% $ 42,770.75 Special Drainage Structures (bridges and culverts) 10% $ 71,284.59 Minor Water Line Adjustments 6% $ 42,770.75 Minor Wastewater Line Adjustments 4% $ 28,513.84 Erosion Control/Establish Turf 3% $ 21,385.38 Basic Landscaping/Irrigation 3% $ 21,385.38 Franchised Utility Facilities OH-E on concrete poles e. side; OH-E on west sid 10% $ 71,284.59 Railroad Crossing 3% $ 21,385.38 Tree Mitigation 3% $ 21,385.38 Other 0% $ - Allowance Subtotal $ 655,818.22 Paving and Allowance Subtotal $ 1,368,664.11 Construction Contingency @ 20% $ 273,732.82 Total Construction Cost $ 1,642,396.93 Item Description Notes Allowance Item Cost Construction $ 1,642,396.93 Engineering/Survey/Testing 20% $ 328,479.39 Mobilization 6% $ 98,543.82 Previous City Contribution $ Other $ - R.O.W. and Easement Acquisition Entire Length at 72 Feet Wide $3/SF $ 761,832.00 Total Impact Fee Project Cost 1 $ 2,831,252.73 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Future Belz Rd - Indian Rd Connector Future roadway through open fields. Limits: 1-35 NBFR to FM 455 Impact Fee Class: Ultimate Class: Length (LF): 5,385 Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 7,180.00 CY $ 15.00 $ 107,700.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 30,515.00 SY $ 4.00 $ 122,060.00 8" Reinf. Concrete Pvmt with 6" Integral Curb 28,121.67 SY $ 46.00 $ 1,293,596.67 4" Topsoil 5,983.33 SY $ 5.00 $ 29,916.67 4' Wide Concrete Sidewalk 43,080 SF $ 4.00 $ 172,320.00 Turn Lanes and Median Openings SY $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ $ - Paving Construction Cost Subtotal 1,725,593.33 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 103,535,60 Traffic Control During Construction 5% $ 86,279.67 Pavment Markings 3% $ 51,767.80 Roadway Drainage 30% $ 517,678.00 Roadway Lighting 6% $ 103,535.60 Special Drainage Structures (bridges and culverts) 6 stream crossings 30% $ 517,678.00 Minor Water Line Adjustments 6% $ 103,535.60 Minor Wastewater Line Adjustments 4% $ 69,023.73 Erosion Control/Establish Turf 3% $ 51,767.80 Basic Landscaping/Irrigation 3% $ 51,767.80 Franchised Utility Facilities OH-E along n. side of FM 455 10% $ 172,559.33 Railroad Crossing single track 10% $ 172,559.33 Tree Mitigation 3% 1 $ 51,767.80 Other 0% 1 $ - Allowance Subtotal 2,053,456.07 Paving and Allowance Subtotal $ 3,779,049.40 Construction Contingency @ 20% $ 755,809.88 Total Construction Cost 4,534,859.28 Item Description Notes Allowance Item Cost Construction $ 4,534,859.28 Engineering/Survey/Testing 20% $ 906,971.86 Mobilization 6% $ 272,091.56 Previous City Contribution $ - Other $ - R.O.W. and Easement Acquisition I Entire Length at 72 Feet Wide I $3/SF 1 $ 1,163,160.00 Total Impact Fee Project Cost 1 $ 6,877,082.69 PREPARED BY EIKON JULY 2016 CITY OF SANGER IMPACT FEE STUDY CONCEPTUAL LEVEL COST PROJECTIONS JULY 2016 Street Name: Future East-West Thoroughfare Future roadway through open fields. Limits: Cowling Rd to BNSF RR Tracks Impact Fee Class: Ultimate Class: Length (LF): 2,798 Item Description Quantity Unit Unit Price Item Cost Unclassified Street Excavation 3,731.20 CY $ 15.00 $ 55,968.00 6" Lime or Cement Subgrade Treatment (27 Ibs/sf) 15,857.60 SY $ 4.00 $ 63,430.40 8" Reinf. Concrete Pvmt with 6" Integral Curb 14,613.87 SY $ 46.00 $ 672,237.87 4" Topsoil 3,109.33 SY $ 5.00 $ 15,546.67 4' Wide Concrete Sidewalk 22,387 SF $ 4.00 $ 89,548.80 Turn Lanes and Median Openings SY $ 50.00 $ - Signalized Intersection EA $ 200,000.00 $ $ Paving Construction Cost Subtotal $ 896,731.73 Item Description Notes Allowance Item Cost R.O.W. Preparation 6% $ 53,803.90 Traffic Control During Construction 5% $ 44,836.59 Pavment Markings 3% $ 26,901.95 Roadway Drainage 30% $ 269,019.52 Roadway Lighting 6% $ 53,803,90 Special Drainage Structures (bridges and culverts) 1 stream crossing 35% $ 313,856.11 Minor Water Line Adjustments 6% $ 53,803.90 Minor Wastewater Line Adjustments 4% $ 35,869.27 Erosion Control/Establish Turf 3% $ 26,901.95 Basic Landscaping/Irrigation 3% $ 26,901.95 Franchised Utility Facilities OH-E n. side from Cowling to railroad 3% $ 26,901.95 Railroad Crossing single track 3% $ 26,901.95 Tree Mitigation 1 3% $ 26,901.95 Other Improvements to intersection with Railr 0% $ - Allowance Subtotal $ 986,404.91 Paving and Allowance Subtotal $ 1,883,136.64 Construction Contingency @ 20% $ 376,627.33 Total Construction Cost $ 2,259,763.97 Item Description Notes Allowance Item Cost Construction $ 2,259,763.97 Engineering/Survey/Testing 20% $ 451,952.79 Mobilization 6% $ 135,585.84 Previous City Contribution $ Other $ - R.O.W. and Easement Acquisition Entire Length at 72 Feet Wide $3/SF $ 604,454.40 Total Impact Fee Project Cost $ 3,451,757.00 PREPARED BY EIKON JULY 2016 Roadway Impact Fee Service Units of Supply N N N U N N M O a N O N a a O N a 0 tN M N M N M ro Y V N M M CO CO M a M tp W 'oa N M a` m o t1l M M l0 N a m N w Ot O N M O a O M O M 00 V y Ut M M M M u1 M /0 Lq COoo W w a> f N v= O) M a OM co a N a' _ u O V M M N n a >FOYi°- v m a° T m vO o a v M l0 U W T o a CV N n a N N V N N K Z N N N N N N O q J �A N VI �f1 N In mO a a N �fl N tf1 F Y l'Jp a _U W d N Q c O O O O O O O O O O O O O O O O O O O O 0 Y m a E o N to N N M M O O N to 0 O > iNfl N VN1 t14(1 lN(1 INCI a a LNfI VNi V 2 Z c m J a a a a a a N N a a t F y v J N cq 0 ��°, o m o rn 0 m 0 n o q o No Lq O C N c N C N C N C N C N c N J c J C N c N �! o o o `o O `o U u o o F F E E E O O E E U U a o c O u c o U W w c D O a u ly a v a a H Z F c m c o x >, c m N O ro > W N 7 LL W N = LL a. vu p o o x u _ W N � Y a y� �•J dl N O a d1 n O n a W O_ M a W n O O N_ 0) W co co w M O W W a to M O M 01 W N 0a n In M N � O n W a V1 •� In O M to to o Y d jp 0) N W O7 O n M N O_ a W n W O to N_ � O) W W W M M W W W M (O a M 41 M tq dl W N t0 n Ln m M N t0 O n W a M O r 0 N a o N N E > v2 O Y m d N N M W o l0 o N n M W M 0) M N Ln W N n y a U N >. O o rn a N rn M W n n M W o 0 M n 0 o co N 0) N m a� > >x U N a) 'u a L Lo Ln Ln LO Ln m o 0 o O O o LO o o o O Q' ZN CL LO N U) N m N m N m N m N m to aa to to m a m a to s N m m w N m m In to Ng l,-o > U a u Z m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v w a c o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Y N IL �? Lo LO m to O m m 0 0 0 0 0 0 Ln O O o o o N Ln N Ln N m N m to a N m N Ln to a m a m a m a m a In a N m to W N m to a m a m a N U � = Z N GI C J N N N N N N N N N N N N N N N N N N N N E t W co M a M O 0? tatl O n N ^ M C N J O O NI N O N N t0 O (V O W C J W C J N C J C J w C N N C J N C J N C N N C N N c N `0 N C @ N 0 N C N N C N N O C J Ol C a O C J N C N N C N N C N N C J U o 0 0` `o u u `o `o u u u u m u w u w u `o o- `o u u u `o E F F F O E F O m o o O O O E C E o O o E u u u u u u u o- u u u N0_ -6 O C J '6 'O -0 a d' C N cao wl N c l0 N O - 0= Z u m O K O' ul D: N N a7` c O '^ L E N 3 u N a 'O C 3 L1 a = J J 6'] N y, M L u u O LL LL N S F- O c > n 0 0 5 — 3 u. Maximum Allowable Roadway Impact Fee Per Service Unit Calculations Line Title Description Total Vehicle -Miles of Based on the capacity, length, and number of lanes for each 1 Capacity Added by the project - Vehicle -Mile Supply Peak -Hour Total from Appendix Roadway Improvement B Service Units of Supply Projects Total Vehicle -Miles of The amount of traffic currently on the roads that are planned 2 Existing Demand From the for expansion - Vehicle -Mile Total Demand Peak -Hour Total Roadway Improvement from Appendix B Service Units of Supply Projects Total Vehicle -Miles of Vehicle -Miles of travel that are not accommodated by the 3 Existing Deficiencies From existing roads - Existing Deficiencies Peak -Hour Vehicle -Mile the Existing Roadway from Appendix B Existing Roadway Facilities Inventory Facilities Amount of Vehicle -Miles added by the thoroughfare plan that 4 Net Amount of Vehicle -Miles will not be utilized by the existing demand of Capacity Added = Line 1 - Line 2 - Line 3 Total Cost of the Roadway Total of the Opinion of Probable Construction Costs for the 5 Improvement Projects 10-Year Roadway Impact Study Total of the Opinion of Probable Construction Costs for the Cost of the Net Capacity 10-Year Roadway Impact Study prorated by the ratio capacity 6 Supplied added to the total capacity added = (Line 4/Line 1) x Line 5 The Total Cost of the Roadway Improvements minus the Cost 7 Cost to Meet the Existing of the Capacity Supplied Needs and Usage = Line 5 - Line 6 Total Vehicle -Miles of New The Estimate of the Number of Vehicle -Miles growth within 8 Demand over 10-Years the Service Area - based on the TDF The Total Vehicle -Miles of New Demand over 10-Years divided Percent of Capacity Added by the Net Amount of Vehicle -Miles of Capacity Added up to 9 Attributable to Growth 100%. Required by Chapter 395 to verify the (Must be Less than or Equal capacity added is from new growth. to 100%) = Line 8 / Line 4 <= 100% The Cost of the Net Capacity Supplied multiplied by the 10 Cost of Capacity Added Percent of Capacity Added Attributable to Growth Attributable to Growth = Line 6 x Line 9 Per Chapter 395 and the option selected in the report, multiply the Cost of Capacity Added Attributable to Growth 11 50% Credit by 50%, which is the recoverable cost of the projected improvements based on the projected growth = Line 10 x 50% The 50% Credit divided by Total Vehicle -Miles of New Demand 12 Max Assessable Fee Per over 10-Years Service Unit/Vehicle Mile = Line 11 /Line 8 PREPARED BY EIKON JULY 2016 Land Use/Vehicle-Mile Equivalency Table ITE Trip Pass- NCTCOG Adj. Adj. Trip Max Veh-Mi Land Use Land Development Gen By Trip Trip ForDO- L(mi)h Trip Fe Category Use Unit Rate Rate Rate Length Length Unit Code (PM) (ml) (ml) PORT AND TERMINAL Truck Terminal 30 Acres 6.55 6.55 10.02 50% 5.01 5.01 32.82 INDUSTRIAL General Light 110 1.000 SF GFA 0.97 0.97 10.02 50% 5.01 5.01 4.86 Industrial General Heavy 120 1,000 SF GFA 0.68 0.68 10.02 50% 5.01 5.01 3.41 Industrial Industrial Park 130 1,000 SF GFA 0.85 0.86 10.02 50% 5.01 5.01 4.31 Warehousing 150 1,000 SF GFA 0.32 0.32 10.83 50% 5.42 5.42 1.73 Mini -Warehouse 151 1,000 SF GFA 0.26 0.26 10.83 50% 5.42 5.42 1.41 RESIDENTIAL Single -Family Detached 210 Dwelling Unit 1.01 1.01 17.21 50% 8.61 6 6.06 Housing Apartment/Multi- 220 Dwelling Unit 0.62 0.62 17.21 50% 8,61 6 3.72 family Residential Condominium/ 230 Dwelling Unit 0.52 0.52 17,21 50% 8.61 6 3.12 Townhome Mobile Home Park/ 240 Dwelling Unit 0.59 0.59 17.21 50% 8.61 6 3.54 Manufactured Housing Senior Adult 252 Dwelling Unit 0.27 0.27 17.21 50% 8.61 6 1.62 Housing Congregate Care 253 Dwelling Unit 0.16 0.16 17.21 50% 8.61 6 0.96 Facility Assisted Living 254 Beds 0.22 0.22 17.21 50% 8.61 6 1.32 LODGING Hotel 310 Rooms 0.59 0.59 6.43 50% 3.22 3.22 1.90 Motel / Other Lodging 320 Rooms 0.47 0.47 6.43 50% 3.22 3.22 1.51 Facilities RECREATIONAL Driving Range 432 Tees 1.25 1.25 6.43 50% 3.22 3.22 4.02 Golf Course 430 Acres 0.3 0.3 6.43 50% 3.22 3.22 0.96 Health/Rec. Clubs and 495 1,000 SF GFA 2.74 2.74 6.43 50% 3.22 3.22 8.81 Facilities Ice Rink 465 1,000 SF GFA 2.36 2.36 6.43 50% 3.22 3.22 7.59 Miniature Golf 431 Holes 0.33 0.33 6.43 SO% 3.22 3.22 1.06 Multiplex Movie 445 Screens 13.64 13.64 6.43 50% 3.22 3.22 43.85 Theater Racquet / 491 Courts 3.35 3.35 6.43 50% 3.22 3.22 10.77 Tennis Club PREPARED BY EIKON JULY 2016 ITE Trip Pass- NCTCOG Adj. Adj. Trip Max Veh-Mi Land Use Land Development Gen By Trip Trip For O- Length Trip per ev- Category Use Unit Rate Rate Rate Length D (mi) Length t Unit Code (PM) (mi) (ml) INSTITUTIONAL Church 560 1,000 SF GFA 0.55 0.55 4.2 50% 2.10 2.10 1.16 Day Care Center 565 1,000 SF GFA 12.34 44% 6.91 4.2 50% 2.10 2.10 14.51 Primary/Middle 522 Students 0.16 0.16 4.2 50% 2.10 2.10 0.34 School (1-8) High School (9- 530 Students 0.13 0.13 4.2 50% 2.10 2.10 0.27 12) Jr / Community 540 Students 0.12 0.12 4.2 50% 2.10 2.10 0.25 College University / 550 Students 0.17 0.21 4.2 50% 2.10 2.10 0.44 College MEDICAL Clinic 630 1,000 SF GFA 5.18 5.18 7.55 50% 3.78 3.78 19.55 Hospital 610 Beds 1,42 1.31 7.55 50% 3.78 3.78 4.95 Nursing Home 620 Beds 0,22 0.22 7.55 50% 3.78 3.78 0.83 Animal Hospital/ 640 1,000 SF GFA 4.72 30% 3.30 7.55 50% 3.78 3.78 12.47 Veterinary Clinic OFFICE Corporate Headquarters 714 1,000 SF GFA 1.41 1.41 10.02 SO% 5.01 5.01 7.06 Building General Office 710 1,000 SF GFA 1.49 1.49 10.02 50% 5.01 5.01 7.46 Building Medical/Dental 720 1,000 SF GFA 3.57 3.57 10.02 50% 5.01 5.01 17.89 Office Single Tenant 715 1,000 SF GFA 1.74 1.74 10.02 SO% 5.01 5.01 8.72 Office Building Office Park 750 1,000 SF GFA 1.48 1.48 10.02 50% 5.01 5.01 7.41 PREPARED BY EIKON JULY 2016 ITE Trip Pass- NCTCOG Adj. Adj. Trip Max Veh-Mi Land Use Land Development Gen By Trip For O- Length Trip Per Dev- Category Use Unit Rate Rate Rate Length D (mi) Length Unit Code (PM) (ml) (ml) COMMERCIAL Automobile Related Automobile Care 942 1,000 SF GLA 3.11 40% 1.87 6.43 50% 3.22 3.22 6.00 Center Automobile Parts 843 1,000 SF GFA 5.98 43% 3.41 6.43 50% 3.22 3.22 10.96 Sales Gasoline/Service Vehicle Station w/ Conv. 945 Fueling 13.51 20% 10.81 1.2 50% 0.60 0.60 6.48 Market Positions New and Used 841 1,000 SF GFA 2.62 40% 1.57 6.43 50% 3.22 3.22 5.05 Car Sales Quick Lubrication 941 Servicing 5.19 o 40/ 3.11 6.43 0 50% 3.22 3.22 10.01 Vehicle Shop Positions Self -Service Car 947 Stalls 5.54 40% 3.32 1.2 50% 0.60 0.60 1.99 Wash Tire Store 848 1,000 SF GFA 4.15 28% 2.99 6.43 50% 3.22 3.22 9.61 Dining Fast Food Restaurant with 934 1,000 SF GFA 33.84 50% 16.92 4.79 50% 2.40 2.40 40.52 Drive-Thru High Turnover (Sit -Down) 932 1,000 SF GFA 11.15 43% 6.36 4,79 50% 2.40 2.40 15.22 Restaurant Quality 931 1,000 SF GFA 7.49 44% 4.19 4.79 50% 2.40 2.40 10.05 Restaurant Other Retail 0.00 Free -Standing 815 1,000 SF GFA 5 44% 2.80 6.43 50% 3.22 3.22 9.00 Retail Store Garden Center 817 1,000 SF GFA 3.8 30% 2.66 6.43 50% 3.22 3,22 8.55 (Nursery) Home Improvement 862 1,000 SF GFA 2.37 48% 1.23 6.43 50% 3.22 3.22 3.96 Superstore Pharmacy/Drugs tore With Drive- 881 1,000 SF GFA 10.35 53% 4.86 6.43 50% 3.22 3.22 15.64 Thru Window Shopping Center 820 1,000 SF GLA 3.73 34% 2.46 6.43 50% 3.22 3,22 7.91 Supermarket 850 1,000 SF GFA 10.5 36% 6.72 6.43 50% 3.22 3.22 21.60 Toy/Children's 864 1,000 SF GFA 4.99 30% 3.49 6.43 50% 3.22 3.22 11.23 Supers tore SERVICES Bank (Walk -In) 911 1,000 SF GFA 12.13 40% 7.28 3.39 50% 1.70 1.70 12.34 Bank (Drive In) 912 Drive-in 27.41 47% 14.53 3.39 50% 1.70 1.70 24,62 Lanes Hair Salon 918 1,000 SF GLA 1.45 30% 1.02 3.39 50% 1.70 1.70 1.72 PREPARED BY EIKON JULY 2016 Service Area Map W F LLLI Q _- u Q m G Q ` 3. 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