04/04/2016-CC-Agenda Packet-RegularCLR jD
*TEXAS
AGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 4, 2016
7:00 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues
brought up during this section).
CONSENT AGENDA
3. a) Approval of Minutes: March 21, 2016 - Work Session
March 21, 2016 - Council Meeting
b) Disbursements
4. Consider any Items Removed From Consent Agenda.
REGULAR AGENDA
5. Consider, Discuss and Possibly Approve the Use of Water Capital Improvement Funds
(Tap Fees) to Pay for the Partial Construction of Water Well #9 and the West I-35
Water Line Extension From FM 455 to Belz Road.
Consider, Discuss and Possibly Approve Replat of Lot 1R, Block 1, Original Town of
Sanger, Located at Bolivar and 2°d Street.
7. Consider, Discuss and Possibly Approve a Proposed Final Plat of the Regal Meadows
Addition, Located at the Southeast Corner of Lois Road and Marion Road.
8. INFORMATION ITEMS:
a) None.
9. Adjourn.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily
accessible to the general public at all times, and said notice was posted on the following date
and time: . 6-30 at //,' C% A .m. and shall
remain posted until meeting is adjourned.
``,IIIIIIIIII!!!/*/
Tami Taber, City Secretary v '
City of Sanger, Texas -
ti
''''!!►! u I I I I nll�`'`
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact
the City Secretary's office at (940) 458-7930 for further information.
MINUTES: CITY COUNCIL WORKSESSION
March 21, 2016
PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison,
Councilman Gary Bilyeu, Councilman David Clark and Councilman Allen
Chick
OTHERS
PRESENT: City Manager Mike Brice and Tami Taber City Secretary
1. Call Meeting to Order.
Mayor Muir called the meeting to order at 6:05 p.m.
2. Presentation by Mike Prater, Electric Superintendent.
This item was postponed.
3. Discussion on Renovations to the Presbyterian Church.
The Mayor briefed the City Council on the history of the church stating that 4B began
working on renovations 10-12 years ago. Pier and beams were done for stabilization,
but didn't have enough money to continue renovating. In approximately 2006, an
architect put together plans to reform the original layout.
Denton County Historical Commission approached the City to take the church a year
ago at no cost, however, the Mayor first wanted to hold a meeting with the citizens
to see what they would like to do, the options of doing nothing, let Denton County
take it and preserve it or fund the renovations.
Approximately $100,000 in donations was received, with one individual giving $37,000.
The Mayor then went to 4B to match $110,000.
Bids were recently held which came in at $354,321.00 and $377,000. Additional costs of
A&E of $18,000, hazard and abatement of $23,210.00 which totals $425,000.00
The Mayor now wants to go to 4A for $175,000 and also use $40,000 in Hotel/Motel
funds.
Expense
Revenue
A&E
$18,000.00
Donations
$100,000.00
Hazard Abatement
$23,210.00
4B Funds
$110,000.00
Construction
$354,321.00
Hotel Funds
$ 40,000.00
Contingency
$29,469.00
4A Funds
$175,000.00
Total
$425,000.00
$425,000.00
Brief discussion was held between the Council and the Mayor.
4. Adjourn.
Mayor Muir adjourned the meeting at 7:05 p.m.
MINUTES: CITY COUNCIL MEETING
March 21, 2016
PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison,
Councilman David Clark, Councilman Gary Bilyeu and Councilman Allen
Chick
OTHERS
PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Michael Hydock,
Samantha Hydock and Matt Pyle
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Muir called the meeting to order at 7:13 p.m. Councilman Boutwell led the
Invocation followed by Councilman Chick leading the Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues
brought up during this section).
None.
CONSENT AGENDA
3. a) Approval of Minutes: March 7, 2016 - Work Session
March 7, 2016 - Council Meeting
b) Disbursements
Councilman Boutwell asked the City Manager what the effective date of the changes to
the personnel policy was going to be. City Manager advised that it will be effective
April 1, 2016.
Councilman Allison made a motion to approve. Seconded by Councilman Boutwell.
Motion carried unanimously.
4. Consider any Items Removed From Consent Agenda.
REGULAR AGENDA
5. Consider, Discuss and Possibly Approve a Contract With E-Logic, Inc. for the Removal
of Lead Paint and Asbestos From the Historic Presbyterian Church and the
Engagement of Farmer Environmental for Project Design and Management and
Utilization of Hotel Occupancy Tax Funds for the Project.
City Manager advised that an environmental assessment has been done and there is
lead in the paint on the exterior which is flaking off and asbestos in the caulking and
glazing around the windows.
Councilman Boutwell made a motion to approve. Seconded by Councilman Bilyeu.
Motion carried unanimously.
6. INFORMATION ITEMS:
a) Financial and Investment Report — January 2016
b) All American Dogs Report — February 2016
7. Adjourn.
Mayor Muir adjourned the meeting at 7:30 p.m.
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fTEXAs COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by:Finance
❑ Yes
❑ Not Applicable
❑Workshop ❑ Executive ❑ Public Hearing Reviewed byegal
❑ Yes
❑ Not Applicable
Council Meeting Date: April 4, 2016 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials /4z Date T.
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss and Possibly Approve the use of water Capitol Improvement Funds (Tap Fees) to
Pay for the Partial Construction of Water Well #9 and the West 135 Water Line Extension from FM
455 to Belz Road.
FINANCIAL SUMMARY
[—]N/A ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ® $_900,000_
BACKGROUND/SUMMARY OF ITEM
We are in the process of completing two projects that are eligible for the use of Water Capitol
Improvement (WCIP) Funds derived from Water Tap Fees. This includes the new water well #9
and the water line extension along the west side of I35. Together the cost of these projects totals
$1,300,000.00. We currently have over $1,424,000.00 in WCIP funds available. We are currently
averaging over $10,000 a month in new tap fees. Staff is requesting that $900,000 in WCIP funds
be applied to the cost of these projects. This will free up bond funds for other projects.
STAFF OPTIONS & RECOMMENDATION
Staff Recommends Approval
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
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PERIODIC ESTIMATE
ESTIMATE NO' 5
PROJECT DESCRIPTION: North Interstate Outfall Sewer Phase I
OWNER: City of Sanger
ADDRESS: 502 Elm Street Sanger, TX
CONTRACTOR: Vessels Construction A Division of Vescor, Inc.
ADDRESS: PO Box 28 - Sherman. TX 75091
Original Contract Amount
$
540,562 24
Total Additions
Total Deductions
Contract as Revised to
$
540,562 24
Date
Total Amount of Work
$
498,694.10
Done to Date
Materials on Hand
$
16,199.80
Total Work and Materials
$
514,893.90
Amount Retained ( 5)
$
25,744.70
Percent
Balance
$
489,149.21
Less Previous Apps
$
463,783.80
Amount Due This
$
25,365.41
Application
ENGINEER's Recommendation
5rytt 1 _1
December 31, 2015
EETS
Date of Contract Time
Commencement J
Allowed in Contract
of Substantial Completion
of Final Completion
GUN I KAU I UK's UeninGation: I ne undersigned GUN I HAG I UK certlries that
(1) all previous progress payments received from OWNER on account of Work
done under the Contract referred to above have been applied to discharge in
full all obligations of CONTRACTOR incurred in connection with Work covered
by prior Applications for Payment numbered 1 through 2 inclusive; and
(2) title to all materials and equipment incorporated in said Work or
otherwise listed in or covered by this Application for Payment will pass to
OWNER at the time of payment free and clear of all liens, claims, security
interests and encumbrances (except such as covered by Bond acceptable to
OWNER).
Vessels Construction
CONTRACTOR
By: )IL
Dated 4 �� �3 .2016
This application (with accompanying documentation) meets the requirements of the Contract
Documents and payment of the above AMOUNT DUE THIS APPLICATION is recommended
Dated 2016 Craig K. Turner
Pacheco Koch Consulting Engineers, Inc.
By
II
No.
Description
U/M
Estimated
Qty
Qty This
Estimate
ty Previou4
Estimates
Total Qty
Complete
Unit
I Price
$ Complete
To Date
G1
Mobilization
LS
0.7
1
$18,720.96
$ 18,720.96
G2
Traffic control
LS
M1O.
0.5
1
$1,100.00
$ 1,100.00
G3
Site Pre
LS1
1
$3,240.72
$ 3,240,72
G4
Erosion control
LS
1
0.85
0.85
$11,596.20
$ 9,856.77
W1
Topsoil 4"
LF
3600
1800
1800
$1.57
$ 2,826.00
W2
Seedinq
LF
3600
0
0
$0.74
$ -
W3
Base repair
LF
41
0
0
$20.91
$ -
W4
FH's
EA
8
3
3
6
$3,328.2
$ 19,969 68
W5
DI fittings
TN
3.40
2.84933
2,84933
$10,389.1%
$ 29,602.12
W6
12" GV
EA
12
2
8
10
$2,170.47
$ 21 704.70
W7
8" GV
EA
2
21
2
$2,168.00
$ 4,336.00
W8
6" GV
EA
7
2
3
5
$750.95
$ 3,754.75
W9
12" C900
LF
4020
459
3239
3698
$30.49
$ 112,752.02
W10
8" C900
LF
73
73
73
$41.17
$ 3,005,41
W11
6" C900
LF
35
20
15
35
$21.33
$ 746.5&N
W12
12" PVC Diamond Lok
LF
340
340
340
$118.99
$ 40,456.60 71
W13
16" Casing by bore
LF
45
45
45
$197.55
8,889.74
W14
20" casing by bore
LF
101
101
101
$239.57
$ 24,196.5
dW5
Combination Air Valve
EA
1
0.75
0
0.75
$8,393.00
$ 6,294.75
W16
Rem Meter & service
EA
1
0
0
$794.00
$
W17
Trench Safety
LF
3946
312.00
3312
3624
$0.01
$ 36.24
S1
Topsoil 4"
LF
1600
1000
600
1600
$1.57
$ 2,512.00
S2
Seedinq
LF
1600
0
0
$0.74
$ -
S3
4' dia Manhole 6'
EA
13
12.51
12.5
$2,698.441
$ 33,730.50
Billed short A^ to cover testing
S4
Extra Depth Mh's
LF
79
94,51
94.5
$73.60
$ 6,955.20
S5
20" Casing by bore
LF
110
1101
110
$256.08
$ 28,168.80
S6
12" SDR 35
LF
1090
1090
1090
$47.60
$ 51,884.00
S7
12" SDR 35 Install only
LF
1100
75
1025
1100
$38.86
$ 42,746.00
S8
R & R wire fence
LF
541
541
0
541
$14.83
$ 8,023.03
S9
R & R Pipe & Cable fence
LF
950
315.00
67.9
382.9
$13.92
$ 5,329.80
S10 ITrench
Safety
LF
2190
75
2115
2190
$0.64
$ 1,401.60
Change Order
W-5
DI Fittings
Tons
0.33233
0,33233
0
0.33233
$10.389.15
$ 3,452.63
W-8
6" GV
EA
1
1
0
1
$750.95
$ 750.95
Labor & Equip
Days
1.5
1.5
0
1.5
$1,500.00
$ 2,250.00
ITOTALS
$ 498,694.10
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CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ special ❑ Consent Reviewed by Finance
❑ Yes
®Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Council Meeting Date: Submitted By:
April 4, 2016 Joseph D. Iliff, AICP
City Manager Reviewed/Approval Initials 14)6 Date 3--5 fiG
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
Consider, Discuss, and Possibly Take Action on the Proposed Replat of Lot 1R, Block 1, Original Town
of Sanger, Located at Bolivar Street and 2nd Street
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The subject property is approximately 5 acres and is located on the north side Bolivar Street, between the
BNSF Railroad tracks and I" Street. It is composed of Blocks 1, 2, 7, & 8 of the Original Town of Sanger.
The property is owned by the Sanger Industrial Development Corporation. The applicant has submitted a
minor replat to combine the separate tracts into one larger property.
STAFF OPTIONS & RECOMMENDATION
Staff has found the plats to be in compliance with the requirements of the Subdivision Ordinance.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Replat of Lot 1R, Block 1, Original Town of
Sanger
Agencies:
The Planning & Zoning Commission did not assemble a
quorum in March, and took no action on this plat. Staff is
presenting it to Council for final action due to the deadline
to approve or deny a plat.
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Original Town Replat
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Council Meeting Date: Submitted By:
April 4, 2016 Joseph D. Ili ff, AICP
City Manager Reviewed/Approval Initials A1�4 Date ; — 3� I1
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
Consider, Discuss, and Possibly Take Action on the Proposed Final Plat of the Regal Meadows Addition,
Located at the Southeast Corner of Lois Road and Marion Road
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The subject property is approximately 14 acres and is located on the east side Marion Road, at its
intersection with Lois Road. The property is located out of the city limits in the extraterritorial jurisdiction
(ETJ). The applicant has submitted a minor plat for a four (4) acre lot out of a larger tract.
STAFF OPTIONS & RECOMMENDATION
Staff has found the plats to be in compliance with the requirements of the Subdivision Ordinance.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Final Plat of the Regal Meadows Addition
Agencies:
The Planning & Zoning Commission did not assemble a
quorum in March, and took no action on this plat. Staff is
presenting it to Council for final action due to the deadline
to approve or deny a plat.
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EASLE
R"s E6,._s.r,° TER SURVEYING
:11 • �.
Preliminary Plat Final Plat
Minor Plat Amended Plat
Applicant Owner (if different from ap)licant)
Name:
Name:
John Cox
Brandon Miller
Company:
Company:
Eagle Surveying, LLC
JBM Interests, LLC
Address:
Address:
210 S. Elm Street, Suite: 104
P.O. Box 165
City, State,
Zip
City, State, Zip
Denton, TX, 76201
Sanger, TX, 76266
Phone:
Phone:
(940)222-3009
(940)999-7412
Fax:
Fax:
N/A
N/A
Email:
Email:
John@eaglesurveying.com
Brandon@Jbmhomes.com
Submittal Checklist
Pre -Application Conference (Date:
Six (6) Copies of Plat (24"06", folded to 1/4 size)
Letter of Intent
Application Fee (Check Payable to City of Sanger)
Application Form (Signed by Owner)
Supporting Materials (list if provided):
Owner Signature
2/2/2016
Date
Applicant Signature Date
Office Use: Reviewed by Director of Development Services
Complete (Check N 1 in ) Z, - f1 qs0
Incomplete (Returned to Applicant _// j
City) of sanpel
U! Lhilwar/P,Olto;r !"29
ang!v, 1 X 76?66
0"0-'1`ih ?059 (oJfn:<') 910 'h t-?OZJ (firx,) ON]
If -
EAGLE
SURVFEYING
EAGLE SURVEYING,.LLC
210 S. ELM STREET, SUITE 104, DENTON, TX 762011 (940) 222-3009 ( JOHN@EAGLESURVEYING.COM
February 1, 2016
To all parties directly involved with the premises;
I Brandon Miller, owner of jBN1 Interests LLC, hereby give Eagle Surveying, LLC consent to access my property and design
a recorded Plat to meet the City of Sanger development requirements and create 4 separate lots. My property is located
adjacent to Lois Road & Marion Road and contains a 13.88 acre tract of land, in the City of Sanger, Texas, parcel ID#
60215, and recorded in County Clerk's Instrument No. 2015-14S102, Real Property Records of Denton County, Texas.
Sincerely,
Brandon Miller
JBM Interest, LLC
(940)999-7412
Regal Meadows Addition