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03/21/2016-CC-Agenda Packet-Regular(I *TEXAS AGENDA CITY COUNCIL REGULAR MEETING MONDAY, MARCH 21, 2016 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: March 7, 2016 -Work Session March 7, 2016 - Council Meeting b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve a Contract With E-Logic, Inc. for the Removal of Lead Paint and Asbestos From the Historic Presbyterian Church and the Engagement of Farmer Environmental for Project Design and Management and Utilization of Hotel Occupancy Tax Funds for the Project. 6. INFORMATION ITEMS: a) Financial and Investment Report — January 2016 b) All American Dogs Report — February 2016 7. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to thy general public at all times, and said notice was posted on the following date and time: L, ✓Q O/,mat /0 .3o A_.m. and shall remain posted until meeting is adjourned. " Tami Taber, City Secretary = City of Sanger, Texas MINUTES: CITY COUNCIL WORK SESSION March 7, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark, Councilman Gary Bilyeu and Councilman Allen Chick OTHERS PRESENT: City Manager Mike Brice and Deputy City Secretary, Cheryl Price, Director of Development Services, Joe Iliff 1. Call Meeting to Order. Mayor Muir called the Work Session to order at 6:00 PM 2. Review and Discuss Recommended Changes to the Personnel Policy Manual. Mike Brice summarized the changes in the Personnel Policy Manual. He reviewed each of the changes and noted that two of them are what precipitated this because of recent law changes and the rest are just clarifications and clean up in the policy. It had been two years since revisions the manual had been updated. The two major changes are the Breastfeeding Policy which is a new requirement under FLSA and the Weapons Policy. 3. Discussion on Road Impact Fees. Joe Iliff summarized and noted that the Road Impact fees were discussed about a month ago and Council requested more information. Council asked what the relationship between the fee being assessed and the facilities you can build with it, and if there is a time line and/or commitment to do those type of things. He summarized the list of definitions regarding adoption of Road Impact Fees from the Local Government Code which he provided in the packets. It was noted that the Road Impact Fees could not be used for the repair and maintenance of existing roads. That they will help in the sense that we will be able to use some of the Road Impact Fee Funds for portions of roadway projects such as right-of-way acquisition, etc., and free up more of the city's tax money to improve the conditions of the roads. Council requested a more comprehensive list of Road Impact Fee collection amounts from various cities at the next work session. 4. Overview of Items on Regular Agenda. None. 5. Adjourn. Work Session Adjourned at 7:03 PM MINUTES: CITY COUNCIL MEETING March 7, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark, Councilman Gary Bilyeu and Councilman Allen Chick OTHERS PRESENT: City Manager Mike Brice and Deputy City Secretary, Cheryl Price, Director of Development Services, Joe Iliff 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:11 p.m. Councilman Allison led the Invocation followed by Councilman Bilyeu leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Joe Falls, 4489 McReynolds Road was recognized and spoke about city roads, impact fees, and improvements. CONSENT AGENDA 3. a) Approval of Minutes: February 16, 2016 - Work Session February 16, 2016 — Council Meeting b) Disbursements A Motion was made by Councilman Bilyeu approving the Consent Agenda as presented. Motion seconded by Councilman Boutwell. Motion carried unanimously (5-0). 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Certification of Unopposed Candidates. Mike Brice noted Items 5 and 6 were procedural steps since there are no opposed candidates for re-election to the City Council. Motion was made by Councilmember Clark approving certification of unopposed candidates. Motion was seconded by Councilmember Allision. Motion carried unanimously (5-0). 6. Consider, Discuss and Possibly Approve Order of Cancellation for the May 7, 2016 Election. Motion was made by Councilmember Clark approving the Order of Cancellation for the May 7, 2016 Election. Motion was seconded by Councilman Boutwell. Motion carried unanimously (5-0). 7. Consider, Discuss and Possibly Approve Proposed Changes to the Personnel Policy Manual and Authorize City Manager to set an Effective Date for Implementation. Motion was made by Councilman Clark to approve the proposed changes to the Personnel Policy Manual and to authorize the City Manager to set an effective date for implementation. Motion was seconded by Councilman Bilyeu. Motion carried unanimously (5-0). 8. Conduct a Public Hearing Regarding a Request From Value Builders for Approval of Alternative Exterior Building Materials and/or Design for the Sanger Circle Duplexes Located on Ashton Drive, Villas Drive and Sanger Circle Drive. Mayor Muir opened the Public Hearing at 7:22 PM and requested any citizens, proponents or opposition who wished to speak. Josh Anderson, Representative for Value Builders, was recognized and introduced his father Glen Anderson. Mr. Anderson advised they build in the DFW Metroplex, Waco, Austin, and San Antonio Markets. He presented a packet with each of the plans showing elevations. He advised they build A Class Investment properties/rental units that compete with the A class type apartments. They provide fully fenced fully sodded yards. A three (3) bedroom two (2) bath is a typical unit. They see an opportunity in Sanger because there is very little affordable housing in the area. They have one management company that takes care of all of their property. They have a regular group of investors. He explained the plans and the reasoning for the proposed alternative exterior building materials noting that the proposed alternative building material is a quality durable concrete product. Mayor Muir solicited any citizens who wished to speak either for or against the request. There being none, the Public Hearing closed at 7:30 PM. 9. Consider, Discuss and Possibly Approve a Request From Value Builders for Approval of Alternative Exterior Building Materials and/or Design for the Sanger Circle Duplexes Located on Ashton Drive, Villas Drive and Sanger Circle Drive. Mr. Josh Anderson was recognized to answer any questions the Council may have. It was noted that on the one-story homes there was quite a bit of masonry. It was the two story buildings in the area above the first story where they would put the cement siding. Specifically Plan 2736 had the most proposed cement siding above the second story. Joe Iliff was recognized and noted that the standard is for a duplex or single family home is 100% of the first floor and 50 % of everything else. On the plan 2736 and the 2832 the second floor would be under the 50% requirement. Joe noted they were calculating the whole home percentage not first and second floor. They summarized the materials they use and noted they were very conscious about the long-term viability of the project A motion was made by Councilman Bilyeu Approving a request for Approval of Alternative Exterior Building Materials and/or Design for the Sanger Circle Duplexes located on Ashton Drive, Villas Drive, and Sanger Circle Drive with the condition that the siding material used is of concrete fiber with a minimum of a 20-year life. Motion was seconded by Councilman Allison, Motion carried unanimously (5-0). 10. Consider, Discuss and Possibly Approve Ordinance #03-07-16 — Requiring a Visible Electrical Ground for Residential Electric Meter Bases. Mike Brice was recognized to summarize the item. He presented Councilmembers with a photograph, which visually explains what is being requested. This is a request directly from the Electric Department and is strictly a safety issue. What it does, when they walk up to pull a meter they can look down and see that the meter is grounded before they pull it. Some cities and some electric companies require this and some do not but it really only serves one purpose and that is the safety of the person pulling the meter. If the meter is pulled when it is not grounded, it can literately blow up in their face. There was concern as to how the line would stay clear to be visible to the workers because homeowners cover the lines in various ways. Joe Iliff noted that there is a generic rule to keep all utility access clear that would apply in this case. Councilmembers concurred that safety is important. A motion was made by Councilman Boutwell approving Ordinance #03-07-16 requiring a visible electrical ground for residential electric meter bases. Motion was seconded by Councilman Bilyeu. Motion carried unanimously (5-0). 11. Consider, Discuss and Possibly Approve Work Authorization No. 3 with HRM Land Acquisition Solutions. Mike Brice was recognized to summarize the item. He advised that this would authorize HRM to begin work on the necessary acquisition of property and easements for the Cowling Road Lift Station, the outfall lines, the forced mains, and the wastewater treatment plant projects There was discussion on the proposed route for the forced main, the outfall line from the plant and the plant itself. Mike Brice noted that the route studies are not complete yet. Mr. Joe Falls was recognized to speak and said the he has worked with HRM on the McReynolds Road Project and he has no quarrel with them, that they are very professional people. He said he feels we are putting the cart before the horse and we need to re-evaluate the sewer plant program, and that there should be other options. He noted that all of the sewer plant improvements that have been made in the last 45 years he has been a part of, and the staff and Alan Plummer are excluding him on this project. He stated he is a property owner, he would be at the Public Hearings and things would not go very far until that Public Hearing is conducted. He noted he is researching the wetland option from the people that built the wetland in Dallas; He does not believe we need to spend 2 million to do the proposed project. He reiterated he wants to be included in the project. Discussion ensued and it was noted that it may take some time to obtain all of the necessary land and right of way in order to start on the projects and HRM needs to get started. Mike Brice advised that we authorized HRM over a year ago to obtain property and right of way for the McReynolds Road project and we are not done yet. With the McReynolds Road project, HRM had approximately 50 parcels to acquire and only had two parcels in the end that had to go through the eminent domain process. A motion was made by Councilman Bilyeu to approve Work Authorization No. 3 with HRM Land Acquisition Solutions. Motion seconded by Councilman Boutwell. There was brief discussion and it was noted that this approval would allow HRM to gather information and begin the acquisition process. That everything else has already been approved by Council. Motion carried unanimously (5-0). 12. INFORMATION ITEMS: There were no Information Items for discussion. 13. Adjourn. There being no further business Mayor Muir adjourned the meeting at 8:42 PM. 3/09/2016 1:13 P14 A / P CHECK REGISTER PACKET: 08000 Regular Payments i VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT I CHECK CHECK Vh,JOR NA14E / I.D. DESC TYPE DATE I 11690 PITNEY BOWES - RESERVE ACCOUNT i I-20160303-1040 POSTAGE MACHINE REFILL D 3/09/2016 28710 AFFORD -IT TIRES I E I-8002 12R-22.5 MICHELIN XDN2 TIRE R 3/09/2016 i 1 ALICIA DURHAM I I-201603086037 COMM CENTER REF R 3/09/2016 02610 ANIXTER INC. I-3131667-00 FIELD METER TESTER R 3/09/2016 jE I 22620 ARAI4ARK UNIFORI4 SERVICE I-1156144633 FLEET UNIFORMS R 3/09/2016 I-1156144634 STREET UNIFORMS R 3/09/2016 I-1156144635 DEVELOPMENT SERVICE UNIFORMS R 3/09/2016 I-1156144636 WATER UNIFORMS R 3/09/2016 3 I-1156144637 PARKS UNIFORMS R 3/09/2016 { 22930 BENSON, DEBRA I-4969 CHILI COOKOFF SUPPLIES R 3/09/2016 I-4970 CHILI COOKOFF REWARDS R 3/09/2016 I-667432 CHILI COOKOFF SUPPLIES. R 3/09/2016 11311 BILL UTTER FORD, INC. I-153619 SWITCH R 3/09/2016 00420 BOUND TREE MEDICAL, LLC I-82058164 E14S 14EDICAL SUPPLIES R 3/09/2016 I-82060882 EMS 14EDICAL SUPPLIES R 3/09/2016 1 C & G ELECTRIC, INC E f I-29299 REPAIRS UNDERGROUND CABLE R 3/09/2016 i 14790 CENTER POINT LARGE PRINT I-1349399 UPGRADE TO LARGE PRINT STANDIN R 3/09/2016 29520 CORY 14ILLER DRILLING I-140006.010 CEMENT AND DRILL WELL 8 R 3/09/2016 00800 COSERV ELECTRIC I-1/15/16-2/15/16 1/15/16-2/15/16 R 3/09/2016 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NON AMOUNT 300.000R 000000 300.00 900.000R 062494 900.00 100.000R 062495 100.00 1,381.50CR 062496 1,381.50 31.25CR 062497 39.54CR 0662497 8.46CR 0662497 57.13CR 062497 28.84CR 062497 165.22 6.50CR 062498 25.000R 062498 22.57CR 062498 54.07 56.11CR 062499 56.11 150.77CR 062500 20.01CR 062500 170.78 292.68CR 062501 292.68 184.05CR 062502 184.05 113,682.41CR 062503 113,682.41 2,556.73CR 062504 2,556.73 3/09/2016 1:13 P14 A / P CHECK REGISTER PACKET: 08000 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK 6.....,OR NA14E / I.D. DESC TYPE DATE 00710 DATA BUSINESS FORMS INC. I-106919 NAME PLATES PARKS BOARD MEMBER R 3/09/2016 19170 DOUTHITT, DEWAYNE I-333875 WORK BOOTS REIMBURSE14ENT R 3/09/2016 26120 EAGLE RECOGNITION I-0628188-IN RANELL QUAM R 3/09/2016 I-0628189-IN JOSHUA BISHOP R 3/09/2016 23820 FERGUSON WATERWORKS I-0767392 BLUE PIPE R 3/09/2016 I-0768965 STRT MTR COUP, BALL CURB, PLAS R 3/09/2016 I-0772020 NUT WRENCH, MUSH COVER R 3/09/2016 23010 FIVE STAR SUPPLY CO INC. I-6527 TOILET BRUSHES & LEMON CLEANER R 3/09/2016 18790 FUEL14AN I-NP46876897 2/29/16-3/6/16 R 3/09/2016 01070 GALLS INC. I-004936699 GL625BLK SM SI LIGHT WEIGHT GL R 3/09/2016 08210 KWIK KAR I-43561 INSPECTION 2005 SILVERADO R 3/09/2016 I-43848 INSPECTIONS 2005 SILVERADO R 3/09/2016 I-44575 INSPECTION 2005 SILVERADO 2500 R 3/09/2016 I-44745 INSPECTION 2007 CHEVY I14PALA R 3/09/2016 2f^''I LIONS CLUB I-FEB 2016 ME14BERSHIP 2016 R 3/09/2016 j 01830 NOR-TEX COMMUNICATIONS I-20711 INSTALLATION OF PHONE JACK/FAX R 3/09/2016 08690 O'REILLY AUTO PARTS I-1959-265391 CTI 85732 PRII4ARY WIRE R 3/09/2016 I-1959-266357 BATTERY R 3/09/2016 I-263506 DEGREASER R 3/09/2016 I-263706 DEGREASER R 3/09/2016 I-265340 14OUNTING BET R 3/09/2016 I-265362 HITCH BALL R 3/09/2016 [ I-265510 TRACTOR LT R 3/09/2016 I-265511 GORILLA GLUE R 3/09/2016 PAGE: 2 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 35.50CR 062505 35.50 100.00OR 062506 100.00 79.46CR 062507 68.46CR 062507 143.92 692.80CR 062508 978.00OR 062508 136.08CR 062508 1,806.88 80.92CR 062509 80.92 1,268.12CR 062510 1,268.12 38.60CR 062511 38.60 7.00CR 062512 7.00OR 062512 25.50CR 062512 25.50CR 062512 65.00 75.00OR 062513 75.00 95.00CR 062514 95.00 0.14CR - 6.85CR 062515 0.96CR 47.03CR 062515 0.94CR 46.05CR 062515 0.50CR 24.49CR 062515 0.26CR 12.95CR 062515 0.26CR 12.73CR 062515 0.27CR 13.22CR 062515 0.24CR 11.74CR 062515 175.06 3/09/2016 1:13 PM A / P CHECK REGISTER PAGE: 3 PACKET: 08000 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK V-jOR NA14E / I.D. DESC TYPE DATE DISCOUNT A14OUNT N04 AMOUNT 25830 PACHECO KOCH, LLC I-34943 WEST PHIV CHAP14MI TO BELZ R 3/09/2016 181.50CR 062516 181.50 05510 PROGRESSIVE WASTE SOLUTIONS OF IN, INC I-1202356486 SLUDGE ROLL OFF FEB-16 R 3/09/2016 99.90CR 062517 99.90 05510 PROGRESSIVE WASTE SOLUTIONS OF TX, INC I-FEB-16 SOLID WASTE FEB 16 R 3/09/2016 54,593.51CR 062518 54,593.51 29410 SAMANTHA SPRINGS BOTTLING I-314841 WATER DELIVERY R 3/09/2016 22.90CR 062519 22.90 25020 SANGER HARDWARE I-A84002 STREET KEY, HAND TROWEL R 3/09/2016 71.25CR 062520 I-A84191 MISC. PIDSE R 3/09/2016 12.99CR 062520 I-B33998 MINI FUSE BONUS PACK R 3/09/2016 23.99CR 062520 108.23 25590 SCHNEIDER ENGINEERING I-0000031136 ERCOT TRANSMISSION PROJECT R 3/09/2016 783.75CR 062521 783.75 16910 TRI-COUNTY MATERIALS & SERVICES,LP I-18888 NATIVE BASE R 3/09/2016 198.10CR 062522 198.10 03680 WHITMIRE LINE CLEARANCE, INC I-SN16-10001 TREE TRIMMING R 3/09/2016 1,900.000R 062523 1,900.00 * * T 0 T A L S * * N04 DISCOUNTS CHECK MIT TOTAL APPLIED REGULAR CHECKS: 30 3.57 181,319.44 181,323.01 HAN➢WRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 1 0.00 300.00 300.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 31 3.57 181,619.44 181,623.01 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 S [Ageh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance El Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Ll Yes I Ll Not Applicable Council Meeting Date: March 21, 2016 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Aid Date 3 - 1 7 _ 16 ACTION REQUESTED: []ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ® APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider Discuss and Possibly Approve a contract with E-Logic Inc. for the removal of lead paint and asbestos from the historic Presbyterian Church and the engagement of Farmer Environmental for project design and management and the utilization of Hotel Occupancy Tax funds for the project. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ® $23,210.00 BACKGROUND/SUMMARY OF ITEM An investigation by Farmer Environmental found lead in the exterior paint and asbestos in the glazing and caulking around the windows of the church. These hazards must be abated prior to remodeling of the structure. We requested and received four bids for the abatement of the hazards. E-Logic Inc. submitted the lowest bid. We must also hire a third party consultant to monitor the work. Staff is recommending Farmer Environmental as the consultant. The final cost is approximate and may vary based on disposal costs. Remodeling of historic structures is an allowable use for Hotel Occupancy Tax funds. We currently have over $40,000.00 in Hotel Occupancy Tax Funds. STAFF OPTIONS & RECOMMENDATION Staff Recommends Approval List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Bid Tab Agencies: • E-Logic Bid • • Farmer Environmental Contract a LOGIC, INC. i nvii C)C"1I'i1eni[ .f `�' '[ vic: S March 11, 2016 VIA EMAIL TO Mr. Chris Kasetta: chris.kaseta(a farmereLy.com Mr. Mike Brice Sanger City Manager City of Sanger Sanger, Texas RE: Asbestos Abatement Proposal Sanger Presbyterian Church 409 N. 71" Street Sanger, Texas 76266 Dear Sirs, E-Logic, Inc. (E-Logic) appreciates the opportunity to present the following bid to abate asbestos - containing materials as identified in the Scope of Work Section of this proposal. E-Logic will observe local, state, and federal guidelines throughout the project including regulations of the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and the Department of State Health Services (DSHS). If required, any alteration and/or deviation from this bid involving a change in costs will be executed by written orders. Additions will become an extra charge over and above the bid proposal. All agreements are contingent upon strikes, accidents or delays beyond our control. SCOPE OF WORK This bid includes the asbestos abatement of the following quantities and types of asbestos containing materials (ACM): 1) Window Glazing and Caulking — E-Logic will properly remove and dispose of the asbestos - containing glazing and caulking materials associated with approximately 16 windows (windows will be left in -place). 2) Lead Hazard Reduction — E-Logic will remove loose and flaking paint from the exterior wood shiplap, bell tower, and window framing in preparation for new paint (approximately 4,528 s.f. of area). E-Logic will also pick up the visible loose paint chips from the ground surface. 2822 Market Loop, Suite #120 , Southlake, TX 76092 Phone 817-329-3600 Fax 817-329-3166 Asbestos Abatement Proposal Sanger Presbyterian Church 409 N. 7"' Street Sanger, TX 76266 Page 2 METHOD OF REMOVAL E-Logic has based our bid on performing the work per our standard asbestos abatement work procedures and upon the requirements of the Project Design document to be prepared by Farmer Environmental Group (FEG). E-Logic will observe local, state, and federal guidelines throughout the abatement process. When applicable, the owner shall remove sensitive equipment, furnishings, and debris from the abatement areas. Work area preparation will be performed in accordance with applicable regulations. All materials will be wetted with amended water prior to and during the abatement process. All asbestos - contaminated waste from this project will be doubled bagged, properly labeled, and properly disposed of in an EPA/DSHS approved landfill. DURATION Project duration is estimated at five to six (5-6) work shifts/10 hours per shift. E-Logic will staff the project to complete on or before the estimated schedule. COMPENSATION Window Glazing/Caulking and Lead Hazard Reduction — Lump Sum $ 15,300.00 Applicable Unit Rates for Lead Waste Disposal When Determined By Consultant: Hazardous Lead Waste: $420.00/drum Non -Hazardous Lead Waste - $210.00/drum BID QUALIFICATIONS DSHS Notification Fees are not included with the above bid. This fee will be billed directly by the DSHS to the Owner listed on the notification form. Please estimate approximately $100.00 for this fee that will be the responsibility of the Owner. 2. Owner to provide and pay for baseline, work area, and clearance air testing, consulting fees, electricity, water, and site security. 3. Payment Terms —Net 30 days from each project phase completion date and or billed monthly — No retainage. Asbestos Abatement Proposal Sanger Presbyterian Church 409 N. 7"' Street Sanger, TX 76266 Page 3 4. This proposal is valid for 30 days from the date of this proposal. 5. Please notify E-Logic of any schedule changes within a minimum of 24 hours prior to scheduled start dates if you desire to cancel or delay this project. Failure to notify E-Logic 24 hours before our scheduled start date will result in possible mobilization charges, material cost reimbursement, and additional administrative costs. All replacement or re -build of abated walls/floors/ceilings, cabinets, appliances, etc. and other damaged building materials to be performed and paid by others. Please note that paint and/or substrate damage, delamination, peeling, chipping, etc. will likely occur during the removal of duct tape and adhesives utilized during remediation activities. In addition, tapes/adhesives may leave a residue. E-Logic is not responsible for the repair of these materials. E-Logic recommends planning for paint touch-ups and repair costs in direct proportion to the integrity and adhesion quality of the existing painted surfaces within the facility. We appreciate the opportunity to submit this bid, and we look forward to the opportunity to demonstrate our professional asbestos abatement services. To proceed with the proposed work, please return one signed copy of this bid proposal so that we may commence preparations for this project. Your signature also serves as our notice to file the TDH notification on your behalf, and to sign waste manifests on your behalf unless otherwise instructed in writing. Should you have any questions or require further information, please do not hesitate to contact me. Sincerely, E-LOGIC, INC. VhnChildress President JMC/cc Acceptance: Signature: Name (Print): Title: Date: 'v.farcnereg.com March 11, 2016 Mr. Mike Brice City Manager - City of Sanger 502 Elm Street Sanger, Texas 76266 RE: Asbestos & Lead Abatement Project Design & Management Sanger Presbyterian Church 409 N. 7th Street — Sanger, Texas 76266 Farmer Environmental Group Proposal #P16160A Mr. Brice: Farmer Environmental Group, LLC (Farmer) is pleased to present the following proposal for Asbestos & Lead Abatement Project Design & Management for the Sanger Presbyterian Church located at 409 N. 7ti, Street in Sanger, Texas. Our management services will include the following: Protect Design Farmer will provide project specific Abatement Specifications ensuring compliance with all EPA, DSHS, and OSHA asbestos abatement regulations. Farmer will assist City of Sanger in obtaining an asbestos & lead abatement bids from qualified Abatement Contractors. Project Management & Air Monitor' During the abatement project, Farmer will coordinate all asbe City of Sanger and will monitor the abatement work for compl and OSHA regulations, as well as proper industrial hygiene p Phase Contrast Microscopy (PCM)" will be collected befor abatement work to demonstrate effective asbestos fiber control Air samples collected during the LBP removal activities w Absorption Spectroscopy (AAS) utilizing the NIOSH 7082 N during the removal work to demonstrate effective airborne LBI Asbestos Abatement Summary Rep Farmer will provide an Abatement c Summary Report will include daily re mary Report after is and results of air Ds` & lead related activities with ice with applicable EPA, DSHS, tices. Air samples analyzed by during, and after the asbestos be analyzed by Flame Atomic hod. Samples will be collected ontrol. :ment has been completed. The )les collected during the project. Because LBP was identified during the LBP inspection, composite samples representative of the LBP waste created during abatement activities will be collected and submitted for Toxicity Characteristic Leachate Procedure (TCLP) analysis to characterize the waste for disposal. 4125 FaiRemy Drive, 8le_130 • Carrollton, TX 75010 • Toll -Free: 1.888.811.5392 , Office: 972.390.8014 - Fax_ 214.644.1813 City of Sanger Sanger Presnyterian Church 409 N. 7`h Street — Sanger, Tee as Asbestos Abatement Project Design & Management Fanner Environmental Group Proposal #P16160A 3111116 Page 2 Based on the abatement contractor's proposal the asbestos abatement can be completed within six (6) shifts, working up to ten (10) hours per shift. COST PROPOSAL Service $ Total Asbestos & Lead Abatement Project Management & Monitoring (including Asbestos & Lead Abatement Specifications, Abatement Drawings, project 6,500.00 management, onsite monitoring, air sample analysis, mileage, and Final Abatement Summary Report) Estimated Total Cost $6,500.00 Additional onsite time over 10-hours/shift mill be invoiced at $65/hour. If the abatement contractor exceeds 6 days of abatement, Farmer will provide a change order based on additional on -site days. Farmer is not responsible for asbestos -containing material hidden or concealed, which could not be detected by an experienced inspector. If any potential asbestos -containing building material (ACBM) is revealed during any demolition activity, all work in the immediate area will cease and the appropriate owner's representative should be notified. Adequate sampling and analysis should be implemented in a timely manner to determine the material's content. Work should not be permitted where suspect material has been uncovered until the Owner or Owner's representative gives notification that the materials in question are either non -asbestos or have been properly abated. If you have any questions regarding this proposal, please contact our office at (972) 390-8014. If this proposal meets with your approval, please sign the following page and return it to Farmer. Respectfully, Eric Farmer, Operations Manager Farmer Environmental Group, LLC City of Sanger Sanger Presnyterian Church 409 N. 7°i Street — Sanger, Texas Asbestos Abatement Project Design & Management Farmer Environmental Group Proposal #P16160A 3111116 Page 3 Farmer Environmental Group, LLC I, , as an authorized representative of City of Sanger; do hereby wish to retain the services of Farmer for the purpose of conducting Asbestos Abatement Project Design & Management for the Sanger Presbyterian Church located at 409 N. 7`h Street in Sanger, Texas as outlined in this Proposal No. P16160A. By your signature below, you agree to the terms of payment as follows: *Full payfnent is due upon receipt of invoice. This proposal is valid for 90 days front date hereon. 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