03/07/2016-CC-Agenda Packet-Work SessionST
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TEXAS
AGENDA
CITY COUNCIL
WORKSESSION
MONDAY, MARCH 7, 2016
6:00 PM
502 ELM STREET
1. Call Meeting to Order.
2. Review and Discuss Recommended Changes to the Personnel Policy Manual.
3. Discussion on Road Impact Fees.
4. Overview of Items on Regular Agenda.
5. Adjourn.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily
accessible to a ge eral public at all times, and said notice was posted on the following date
and time: at !2,1a0 A. m. and shall remain
posted until meeting is adjourn d.
Tami Taber, City Secretary t
City of Sanger, Texas = 1�
TEVr\S
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact
the City Secretary's office at (940) 458-7930 for further information.
RgL�
'TEXAS
City of Sanger
Personnel
Policy
Manual
March 7, 2016
502 ELM STREET SANGER, TEXAS 76266 Phone 940-458-7930
P.O. BOX 1729 Fax 940-458-4180
Breastfeeding Policy
The City of Sanger supports breastfeeding mothers by accommodating the mother who wishes
to express breast milk during her workday when separated from her newborn child in
accordance with Fair Labor Standards Act 29 U.S.C. 207(r)(1) (FLSA).
Employees who are breastfeeding shall be provided a lactation room in the Government Center,
as a private place for employees who are breastfeeding to express milk during work hours. The
Department Director and a Human Resources Representative will designate appropriate rooms
in the government center buildings as the need arises. Contact Human Resources for current
designated locations.
Employees who are breastfeeding shall be provided Reasonable unpaid break .time for an
employee to express breast milk for her nursing child. The employee is responsible for
coordinating with her manager reasonable break times to express milk.
Severe Weather and Emergency Conditions
During periods of inclement weather the City Manager may implement a liberal leave policy.
Under liberal leave non -essential employees will be allowed to use accrued time off or take
unpaid leave instead of reporting for work.
1.14 Employment Classifications
You are classified in tluee different ways. First you are classified as a regular or temporary
employee. Second, you are classified as full-time or pant -time employee based on the number
of hours you are scheduled to work. In addition, you are classified as either non-exempt or
exempt. All other policies described in this Personnel Policy Manual and communicated by the
City of Sanger apply to all employees, with the exception of certain wage, salary and time off
limitations applying only to "non-exempt" employees and certain benefits that apply only to
regular, full- time employees. If you are unsure of which job classification your position fits
into, please ask your supervisor. The City reserves the right to change your classification from
time to time as conditions warrant.
Full -Time Employees
An employee who has successfully completed their introductory period (see the Introductory
Period Policy for a specific definition) and who is scheduled to work forty (40) hours or more
per week, every week is considered a full-time employee.
Unless otherwise specified, the benefits described in this Personnel Policy Manual apply only to
regular, full-time employees.
Part -Time Employees
An employee who works less than forty (40) hours per week is considered a part-time
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Any other mandatory deductions to be made
garnishments, will be explained whenever the
deductions.
Error in Pay
from your paycheck, such as court -ordered
City of Sanger is ordered to make such
Every effort is made to avoid errors in your paycheck. If you believe an error has been made,
tell your supervisor immediately. He/she will take the necessary steps to research the problem
and to assure that any necessary correction is made promptly. If you are overpaid, the amount
of overpayment will be deducted from your next paycheck.
Overtime Pay
If you are a non-exempt employee, other than public safety employees, you will be eligible to
receive overtime pay of one and one-half (1'/z) times your regular hourly wage for approved
hours worked over forty (40) hours in one (1) week. If during that week you were away from
the job because of a job -related injury, personal days, bereavement leave, vacation, sick time, or
any other type of leave, paid or unpaid, those house not worked will not be counted as hours
worked for the purpose of computing eligibility for overtime pay. Holiday house do count
toward the forty (40) hours.
Due to their unique work schedule, non exempt library employees will be paid for overtime for
hours worked in excess of Eighty (80) hours in any two (2) week pay period. PTO, EIB, job
related injury, bereavement, military leave and jury duty are not considered hours worked and
are not included in overtime calculations For overtime purposes Holiday hours are considered
hours physically worked.
Non-exempt public safety employees working twenty-four (24) hour shifts will be granted
overtime for all hours worked in excess of 106 hours in the two (2) week pay period. If, during
that week you were away from the job because of a job -related injury, paid holiday, jury duty,
vacation day, or a paid sick time, those hours not worked will not be counted as hours worked
for the purpose of computing eligibility for overtime pay.
Police Officers working a twelve (12) hour shift will be paid overtime for any hours over 84
hours in any 14-day pay cycle. PTO, EIB, job -related injury, bereavement, military, jury duty
are not considered to be "hours physically worked" for purposes of calculating overtime.
Holiday hours taken are considered "hours physically worked" for purposes of calculating
overtime.
Full-time Fire employees working twenty-four (24) hour shifts will be granted overtime for all
hours worked in excess of 106 hours in the two (2) week pay period. PTO, EIB, job -related
injury, bereavement, military, jury duty are not considered to be "hours physically worked" for
purposes of calculating overtime. Holiday hours taken are considered "hours physically
worked" for purposes of calculating overtime.
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Time off is paid using your base hourly rate, excluding overtime compensation, if any.
Holidays
Regular frill -time employees are eligible for eighty-eight (88) hours of holiday pay each year.
Holidays that occur on a Saturday or Sunday will be observed on the preceding or following
workday as applicable.
Employees in non -pay status on a scheduled workday immediately preceding or following a
holiday shall not receive pay for that holiday.
Authorized holidays include:
New Year's Day
Martin Luther King Jr. Birthday
President's Day (Substitute September 11 "' foi
Good Friday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
Floating Holiday (If needed to complete 88
hour days. This will vary from year to year.)
Fire)
hours of Holiday leave for employees working 9
Paid Time Off (PTO) and Extended Illness Bank (EIB)
Paid Time Off (PTO) and Extended Illness Bank (EIB) take the place of traditional Vacation,
Sick leave, bereavement leave and personal leave.
The following rules apply to PTO and EIB:
Only regular, full time employees are eligible for PTO and EIB. Part-time, temporary,
and seasonal employees are not eligible.
Regular, full time employees who do not work a minimum of 38 hours in any pay period
will have their PTO and EIB hours pro -rated for that period. Regular, full time
employees who are on unpaid leave will not accumulate any PTO or EIB.
39
• All non -illness related PTO must be authorized by your supervisor in advance and in
writing using the standard request form. Your department head has the responsibility to
maintain adequate staffing levels and has the authority to limit the approval of non -
health related PTO requests in order to meet operational needs. Requests will normally
be granted as long as your absence will not seriously affect your department's
operations. Non health related requests may be cancelled in cases of emergency when
the employee's services are required for City operations.
• If any conflicts arise in scheduling PTO requests, preference will be given to the
employee with the longest length of continuous service.
• If you have unused PTO upon your resignation, retirement or lay off of your
employment with the City of Sanger, you will be paid for that time at your regular base
hourly rate. Employees who are terminated for cause will forfeit all accumulated PTO
and EIB.
• Availability of PTO and EIB time does not override the application of the Attendance
Policy, which is designed to help ensure a dependable and consistent workforce.
Employees may be disciplined or even terminated under the Attendance Policy even
though they still have accrued PTO or EIB available.
• Employees are required to provide complete and correct information when PTO or EIB
usage is requested. If an employee is absent for three (3) or more consecutive working
days, the City of Sanger will require a doctor's certificate verifying the necessity for
absences and the necessity of additional time off, if any. Employees working 12 or 24
hour shifts must present a doctors certificate if absent for two (2) or more consecutive
shifts.
• In addition to utilizing PTO in the event of illness, PTO may also be used for the
purpose of visiting doctors, dentists or other recognized practitioners. Use of PTO for
routine visits must follow the prior approval process outlined above.
• PTO or EIB, if the event qualifies, may also be used for the purpose of tending to a
serious illness suffered by a member of your immediate family, in the event the illness
requires your personal time and attention. For purposes of this policy, immediate family
includes spouse, dependent child, or a dependent parent, or dependent sibling living in
your home.
• In the event of an illness or injury which is covered by Workers' Compensation
insurance, this Policy will not apply, but will defer to State statutes.
• Employees on FMLA leave must use any and all accrued PTO and EIB leave available.
• PTO or EIB must be accrued prior to use. Negative balances are not allowed.
• EIB is intended to provide employees with paid compensation due to extended illness or
injury and other specifically designated uses. The Employee must request EIB in
writing, provide all necessary documentation and gain approval before the leave
commences. Failure to do so will result in the leave being charged to PTO or being
unpaid.
• EIB may be used after an employee is off for twenty-seven (27) hours (thirty-two
132] hours for 24-hour shift employees) for personal or immediate family illness or
injury as defined herein.
40
EIB may also be used by employees on approved FMLA leave, whether consecutive or
intermittent.
Employees off on EIB shall keep Human Resources informed of any changes in
circumstance that may affect the status of EIB leave.
EIB shall be granted for bereavement leave at the maximum amount of three (3)
working days per occurrence and five (5) per year to regular, full-time employees upon
request to make arrangements for and attend funeral services of the employee's spouse,
child, parent, grandparent, sibling and the spouse's child, parent or grandparent.
Documentation of the death must be provided and may consist of an obituary or funeral
program. If documentation is not provided the EIB will be converted to PTO. PTO may
also be used to make arrangements for and attend other funerals with prior approval
from your supervisor.
Employees on unscheduled PTO or EIB due to illness must remain at their residence
except for incidental trips to the store or doctor.
Accrual of PTO and EIB
Eligible employees accrue PTO monthly. New employees hired into management positions
will accrue leave beginning at Level II and progress in five-year increments.
The PTO accrual rate is based on length of employment, as follows:
Years Employed Full Time
0 to 4 years and 11 months
5 to 9 years and 11 months
10 to 14 years and 1 Imonths
15 years and over
All full time employees
8, 9, 10 or 12 Hour Shift
10.75 hours/month
12 hours/month
14 hours/month
17 hourshnonth
4 hourshnonth
24 Hour Shift
12 hours/month
14 hours/month
16 hours/month
20 hours/month
5 hours/month
Level I
Level II
Level III
Level IV
EIB
Accumulation Rights
PTO may be carried over from year to year. Employees may only accumulate a maximum of
320 hours of PTO (380 for 24 hour shift personnel) by the end of the calendar year. Employees
should manage their time so that they do not exceed the end of year maximum. No time may be
accrued over the year end cap and will be lost without compensation. From the first payroll in
December until the last payroll in January, an employee may be allowed to sell a maximum of
40 hours of PTO back to the City provided that a minimum balance of forty (40) hours is
maintained. Sale back of PTO may be suspended at any time by the City Manager.
EIB may be carried over and accumulated from year to year, up to a maximum of 480 hours
(580 hours for 24 hour shift employees).
Ull
employee whose insurance benefits are cancelled (due to non-payment of premium)
shall have insurance benefits restored as if there was no break in coverage.
Insurance benefits for the employee will be restored without the employee having to
meet any qualifications, take a physical examination or satisfy pre-existing
conditions.
C. Failure to Return to Work
The City may require any employee who fails to return to work after using FMLA to
reimburse the City for any insurance premiums paid by the City to maintain the
employee's health, vision and or/dental coverage.
D. Benefit Accrual
Any employee in an unpaid FMLA leave status or in a Paid FA4LA status
supported by 4B le ive4our-S will not accrue PTO or EIB leave.
E. Notification of Need
Employees are required to give thirty (30) days notice when possible to their
supervisors of intent to take FMLA. If 30-day notice is not possible, notice should
be provided immediately upon determination of need.
F. Certification
Any employee requesting FMLA leave under this policy must provide a completed
certification to support the request for FMLA leave (Employee's Serious Health
Condition, Certification for Family Member's Serious Health Condition,
Certification of Qualifying Exigency, Certification of Serious Injury/Illness of
Covered Servicemember). The medical certification form must be frilly completed
by the patient's health care provider. The qualifying exigency certification form
must be fully completed by the employee, must include appropriate facts supporting
the need for leave and must include written documentation supporting the request.
The City , at its expense may require a second opinion from a health care provider
of its choice. If the opinions of the two health care providers conflict, the City may
require, at its expense, a third medical opinion from a health care provider mutually
agreed upon by the employee and the City. The third opinion shall be considered
final and binding on both the employee and the City.
The City is not permitted to require a second or their opinion for "qualifying
exigency certifications" or "Military caregiver leave certifications".
G. Reduced/Intermittent Work Schedule
50
3. Sickness unsubstantiated by a physician's statement in accordance with personnel
policy;
4. The stoppage of work or the abstinence in whole or in part from the frill, faithful and
proper performance of the duties of employment; or
5. An acceleration of work performance resulting in an unreasonable and substantial
increase in City activity.
X. No employee shall be or become a member with intent to further its aims of any
organization, association, movement or group which advocates or approves the
commission of acts of force or violence to deny others their rights under the
Constitution of the United States or which seeks to alter the form of government of the
United States by unlawful means.
Y. No employee shall make known any information concerning the progress of an
investigation, a known or reported law violation, a condition against which action is to
be taken at a future time or any proposed law enforcement action to any person not
authorized to receive it. An employee shall treat the official business of the City as
confidential and shall disseminate information regarding official business only to those
for whom it is intended in accordance with established City procedures and consistent
with the Texas Public Information Act. An employee may remove or copy official
records or reports from a City office only in accordance with established procedures
and with the approval of the applicable Department Head. An employee shall not
promise confidentiality or divulge the identity of a person giving confidential
information except when authorized by a proper authority and necessary in the
performance of their work. Further, an employee shall not use information gained from
any City information system for anything other an official City business.
An employee shall cooperate in an internal investigation in which they are the primary
focus or for which they are a witness or affected party.
Ito Safety
6.01 Weapons
it is impot4ant
to a elear that addresses
The City of Sanger believes
City
establish policay
all whe enter- the City of sange
the workplace. Sperifically, the
prohibits pefsons
property ft-om ear-Fying a handgun, firearm,
is lieensed to
or other pr-ohibited weapon of an), kind Fegardless o
the -A'eaPGH- OF 110t. Weapons may be left in the
whether the per -son eaf:ry
in City
lot but shall not be removed 4om the Yehicle,
employees loraked vehirale a par
-king
61
The only emeeption to this polioy will be poliee offieeFs, security guaFds or other pei-sons who
have been giYen wr-itten raonsent by the City of Sanger- to earry a,1A,eapon 0 property.
disFegafding be
to immediate tei-Mination. ', it is
Any employee this poliey will subjeet
immediately
to his/her supefviseF if another employee
every employee's r-esponsibility to r-epoFt
*****REVISED*****
The City of Sanger believes it is important to establish a clear policy that addresses weapons in
the workplace. Specifically, the City prohibits employees from carrying a handgun, firearm, or
other prohibited weapon of any kind unless the person is licensed to tarty the weapon. For
those licensed to carry a weapon, other than peace officers, the following rules apply.
1. Employees with a valid handgun license are permitted to carry a handgun concealed
while on duty in accordance with this policy and State Law. The open carrying of a
handgun while on duty is prohibited. Long guns are prohibited.
2. Prior to carrying the weapon on duty employees must provide the city with a copy of
their handgun license and complete a handgun authorization form.
3. Employees shall keep the handgun concealed and shall properly and safely handle the
weapon at all times.
4. Handgun safety is the responsibility of the employee and the employee accepts sole
responsibility and liability for their actions.
5. If an employee's handgun license is terminated or suspended for any reason the
employee must notify Human Resources immediately and cease carrying a weapon.
6. Employees must obey all Federal, State and Local laws and regulations and shall not
carry a weapon into prohibited areas.
7. Any weapon left in a city vehicle or in a city building shall be secured in a locked gun
case provided by the employee.
8. At all times your weapon shall be concealed on your person, locked in your private
vehicle or locked in an employee provided lockbox. Weapons shall not be displayed to
other employees or the public at any time.
9. Cleaning of weapons on City property is prohibited.
10. Carrying a weapon while on duty is a privilege and not a right. Failure to comply with
this policy may result in the termination or suspension of that privilege and may further
subject the employee to disciplinary action.
Texas State Law allows employees to carry a weapon in their private vehicle without a license.
It is the responsibility of the employee to ensure any weapon in their private vehicle on city
property is properly secured.
Any employee illegally carrying a weapon on duty may be subject to immediate termination.
Further, it is every employee's responsibility to report immediately to his/her supervisor if
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another employee is in possession of a prohibited weapon. Failure to report immediately to
your supervisor is grounds for disciplinary action up to and including immediate termination.
6.02 Restricted Areas
hi the interest of safety and security, certain portions of City facilities may be restricted to
authorized personnel only. Such areas will be clearly marked. Some areas may be designated
no smoking areas as well.
6.03 Security
Maintaining the security of City buildings and vehicles is every employee's responsibility.
Develop habits that ensure security as a matter of course. For example:
Always keep cash properly secured. If you are aware that cash is insecurely stored,
immediately inform the person responsible.
Know the location of all alarms and fire extinguishers, and familiarize yourself with proper
procedures for using them should the need arise.
When you leave the premises make sure that all entrances are properly locked and secured.
V11. Separation of Employment
7.01 Termination
The City of Sanger operates under the principle of At -Will employment. This means that
neither you nor the City has entered into a contract regarding the duration of your employment.
You are free to terminate your employment with the City of Sanger at any time, with or without
reason. Likewise, the City of Sanger has the right to terminate your employment, or otherwise,
transfer, or change your employment status or classification at any time, with or without reason,
at the discretion of the City.
The City of Sanger hopes and expects that you will give at least two (2) weeks notice in the
event of your resignation. Your last day must be on a day that you are scheduled to work and
not on a day off.
7.02 Insurance Conversion Privileges
According to the Federal Consolidated Omnibus Budget Reconciliation Act (COBRA) of 1985,
in the event of your termination of employment with the City of Sanger or loss of eligibility to
remain covered under our group health insurance program, you and your eligible dependents
may have the right to continued coverage under our health insurance program for a limited
period of time at your own expense.
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CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ SpecialEl Consent Reviewed by Finance
❑ Yes
A Not Applicable
M Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Council Meeting Date: Submitted By:
March 1, 2016 Joseph D. Iliff, AICP
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL
FICHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS M OTHER PRESENTATION BY STAFF
AGENDA CAPTION
Report from Director of Development Services on Roadway Impact Fees
FINANCIAL SUMMARY
❑N/A nGRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP [:]BUDGETED FINON-BUDGETED
BACKGROUND/SUMMARY OF ITEM
Staff made a presentation to the City Council February Is' concerning the possible collection of roadway
impact fees. Roadway impact fees are fees collected by cities on new development for the funding of
roadway facilities attributable to the increased traffic demanded by their construction. Roadway impact
fees are collected in their own fund, and then can be spent on the construction of new roads. This can be
either a brand new road (dirt to road) or the expansion of an existing road (2 lanes to 4 lanes).
Council asked Staff to provide additional information about 1) the relationship between the assessment
of the fee and any commitment to construction of facilities within the CIP, 2) the possibility of fees
collected being refunded back the developer, and 3) determining a collection amount that does not
discourage new construction.
Staff has attached a report with specific details in response to these questions. The assessment of a
roadway impact fee does not commit the City construct the improvements included in the study within a
specific time frame. A fee would be eligible for a refund only if it is unspent. Several cities assess impact
fees of up to $3,000 and continue to see new construction.
STAFF OPTIONS & RECOMMENDATION
Staff is requesting the Council give direction on how to proceed with the adoption of roadway impact
fees. If Council chooses to proceed with adopting an ordinance assessing roadway impact fees, Staff will
provide notice of the required public hearings, and schedule the Study and adoption ordinance to appear
at future Council meetings. The ordinance will set the collection amount ($/unit) and an effective date.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Report on eligible projects, refunds, and
Agencies:
On September 14"', the P&Z Commission conducted a
collection amounts
public hearing (there were no public comments) and
unanimously recommended approval of the study and its
proposed findings.
Report on Roadway Impact Fees for City Council meeting March 1, 2016
1: Eligible projects and commitment to construct facilities.
Following are excerpts from the Local Government Code Section 395 concerning
roadway impact fees:
Sec. 395.001. DEFINITIONS.
(2) "Capital improvements plan" means a plan required by this
chapter that identifies capital improvements or
facility expansions for which impact fees may be
assessed.
(3) "Facility expansion" means the expansion of the capacity of
an existing facility that serves the same function as
an otherwise necessary new capital improvement, in
order that the existing facility may serve new
development. The term does not include the repair,
maintenance, modernization, or expansion of an
existing facility to better serve existing
development.
(8) "Roadway facilities" means arterial or collector streets or
roads that have been designated on an officially
adopted roadway plan of the political subdivision,
together with all necessary appurtenances. The term
includes the political subdivision's share of costs
for roadways and associated improvements designated on
the federal or Texas highway system, including local
matching funds and costs related to utility line
relocation and the establishment of curbs, gutters,
sidewalks, drainage appurtenances, and rights -of -way.
Sec. 395.012. ITEMS PAYABLE BY FEE. (a) An impact fee may be
imposed only to pay the costs of constructing capital
improvements or facility expansions, including and
limited to the:
(1) construction contract price;
(2) surveying and engineering fees;
(3) land acquisition costs, including land purchases,
court awards and costs, attorney's fees, and expert
witness fees; and
(4) fees actually paid or contracted to be paid to an
independent qualified engineer or financial consultant
preparing or updating the capital improvements plan
who is not an employee of the political subdivision.
Sec. 395.014. CAPITAL IMPROVEMENTS PLAN. (c) The governing body
of the political subdivision is responsible for
supervising the implementation of the capital
improvements plan in a timely manner.
The adoption of a roadway impact fee does not commit a city to construct all the eligible projects
listed in the roadway impact fee study within a definite time. Section 395.014 C directs the City
to do so "in a timely manner", with no specific deadline.
2: Refund of roadway impact fees collection amounts
Sec. 395.025. REFUNDS.
c) The political subdivision shall refund any impact fee or
part of it that is not spent as authorized by this
chapter within 10 years after the date of payment.
(d) Any refund shall bear interest calculated from the date
of collection to the date of refund at the
statutory rate as set forth in Section 302.002,
Finance Code, or its successor statute.
State law would require a refund of roadway impact fees that were collected but not spent after a
period of ten (10) years from payment. The refund would be the amount of the fee, plus interest
due per a rate set by the Finance Code.
So long as the City is expending collected funds for roadway facilities within 10 years of
collection, there will be no funds eligible for refunds.
3: Collection amounts
Staff has reviewed several cities in the area to find the fee they are collecting per service unit. All
of them are collecting only a portion of the maximum fee per unit established in their study.
Examples from those cities have been attached.
Summary for single family detached dwellings:
CITY
Roadway Impact Fee
Little Elm
Service Area 1: $2,310 Service Area 2: $1,650
DISH
$1,499
Corinth
$1,443
Prosper (East of railroad)
$3,727
McKinney (Area K)
$3,800
Fort Worth (Area AA)
$1,368
Roadbwy Impact Fee Colieetlon Schedule
LatsdUeeCategory
ITE Land
Usacods
Developntett
Unit
MaAmumAssesealsleRoadway
ImpactFeepwDevlopmtntUalt
Roadway lop aeffeePer
pekvlapmant1lnttat8096 olths
Maximum
SA 1
SA 2
8A I
SA 2
PORT AND TRRMINAL
Truck Terminal
030
Acre
S
13,639
S 13,375
S
IZ,511
$
10,700
INDUSTRIAL
Gentral Light Industrial
110
1,000 OF GFA
S
2,340
1 2,001
S
1,872
S
1,601
Gastrin H Industrial
120
1 ODO SF GFA
S
1,625
S 11399
S
1,30D
S
1,111
InslustrialPark
130
1,000 SF OFA
S
2,054
S 1,736
S
1,643
S
1,405
Wtinhouling
150
1,0110 OF OFA
S
1,520
S 1,205
S
1,216
$
964
Mini-Waahasre
151
1,0009FOVA
S
672
is 531
S
537
S
425
REMDK ITIAI,
Single -Fan iDetached Housing
210
Dwellinx Unit
S
2,888
$ 2,062
S
2,310
S
1,650
Apmrtment/Mulli-family
220
Dwelling Unit
S
1,773
S 1,266
S
1,418
S
1,013
Residential CondominiumlPownhorne
230
Dx4viling Unit
S
1487
$ 1,1)62
S
1.189
$
949
MobileHomoParit
Z40
Dwelling Unit
S
1,681
S 1263
$
1349
S
964
AseistedLivhs
254
DweOin Uait
S
629
$ 449
S
303
S
359
LODGING
Hotel
310
Room
$
903
S 970
$
724
S
776
Maid/ Otberl.o 'n PwIlities
320
Room
S
720
S 771
$
576
S
617
RECREATIONAL
Driving Range
432
Tee
S
1,916
S 2,OSZ
S
1,532
S
1,642
(301rcourue
430
Acre
S
457
S 490
$
366
S
392
HeaM/Rec,Clubs and Facilities
495
3080OFGFA
S
2511
$ 2690
$
2,009
S
2,152
IceRink �~
_
465
1,000SFGFA
S
3,617
$ 3,875
S
2,893
S
310D
Mininturn Golf
431
Hole
S
505
S $41
S
404
S
433
Multi lax MovieTisea1w
445
Omens
S
20,895
S 22,385
$
161716
S
17,908
Racquet /Ttimis Club
491
Court
S
5,132
S 5499
$
4,106
S
4,398
STITUTIONAL
ChUrrh
560
1,000SFUFA
$
662
S lie
$
330
$
568
Day care Center
565
1,000 OF t1FA
S
13,190
S 14,131
S
10 SS2
S
11,305
Prim AAiddk Schnol(1.9)
322
Students
$
132
$ 163
S
122
S
131
High School 9.12
330
S adents
S
138
t ids
$
Ili
$
Ila
1r/Communk Coll a
340
Students
S
119
S 128
S
95
$
L02
University [Colla
550
1 Students
S
210
S 225
S
168
S
LBO
EDICAL
Clinic
630
1,000 SP GFA
S
9,316
S 9,980
S
7452
S
7,984
Hos kal
610
Beds
S
2,340
S 2,307
S
1,972
$
2,005
Nmain Home
620
Beds
S
395
S 424
S
316
S
339
OFFICE
Corporate, Head arters Building714
1,000 SF GFA
S
3,640
S 2,859
i
2,912
S
2,287
Otnetal Wive Buildktg
710
1,000 OF OFA
S
3,879
S 3,043
S
3,1D3
S
2,434
Medital/Dental Office
720
1,000 8P CIA
S
9,678
S 7,596
$
7,742
S
6,077
SinAlt Tenant offict Building
715
1000 OF OFA
S
4,303
S 3,333
$
3,6D2
S
2,826
Olfia/8usiness Paris
750
1,000 SP GFA
S
3,903
S 3 063
S
3,122
S
2,450
COMMUL1L
AutamobaeRetated
Antomal>ileCare Center
942
1,0003FOFA
S
3,112
S 31334
S
2,489
S
2,667
Aulanobile Parts Sales
843
1,00 SF OFA
$
5,222
S S,593
S
4,179
S
4,476
Gasolinel>3aviceSlalion
944
Fiteling Position
$
2,297
$ 2,461
S
1,837
S
1,968
Gasolina/Service Station wlConvMsuktt
945
Fbeling Position
S
1,682
S 1,802
$
1,346
$
1442
Service Station wl Conv Market and Car Wmh
946
Fkdin Pasdion
$
1,677
$ 1,797
S
1,342
S
1,438
New and Used Car Salts
841
1,000 OF GFA
$
3,231
$ 3,461
S
2,585
S
2,769
Quick Lubrication vehicle Center
941
Servieapos8ias
$
4,7
S 3,105
S
3,812
S
4,084
Stlf-8erviceCar Wash
947
Stall
$
948
E 1,016
S
759
$
813
Tire Slore
84s
1,000 OF GFA
S
3,546
S 3,942
S
4A37
$
4,754
Dining
Fast Food Restaurant with Drivo-T6ru
934
1,000 SF GFA
S
19,765
$ 21,176
S
15,812
S
16,940
Feat Food Restaurant without Drive-TLru
933
1,000 OF GFA
$
14,929
S 15,994
S
11,943
S
12,795
WO Turnover Sit -Down) Restaurant
932
1,000OFGFA
S
7,100
S 7,606
S
3,480
S
6,083
Sit DOwnRestourmt
931
1,000SFCPA
1 $
4,784
S 5,125
S
3,827
S
4,100
OtherReWl
fWa-fitanding Retail store
913
1,0008FOFA
S
5,423
_S -_ 5809
S 4,365
S
S
dr338
3,259
$
4,648
Oar" Ctntar arse
817
1 OOD OF GFA
S 4,074
S
3,492
Hams Jar rovemenl Su rrstorc
862
1,0DO OF GFA
$
2,635
S 2,823
S
2,108
S
2,259
Pherraao /Dntgstore
891
1,000OrOPA
$
6,742
S 7,224
S
3,394
$
5,779
Shopping Center
820
1,00D SFOPA
S
3,798
S 4,069
S
3,038
S
3,255
Sts tsmarket
850
l0003FGFA
S
10250
S 10981
$
8,200
$
8,785
T /Cbildren'e Su erslort
_
864
1,000 Sr, GFA
S
3,346
S 5,728
S
4,277
S
4,582
Vi Rental Store
894
1,0008FOFA
$
10,416
S 11,160
$
8,333
S
8,928
SRRMES
Bank(Walk-In)
91 t
1000 SF GPA
S
16,061
S 17,209
$
11,850.
E
13,767
Bank rive Iu
912
1,000 OF CPA
S
19,579
S 20,976
S
15 664
S
14,781
Town of I,itNe Elm 2008 Roadway Impact Fee Update
c
City of DISH Impact Fees
E. REGULATION PENALTY FEES:
1. Mowing weeds to remove health and safety risks Actual Cost
2. Dangerous Building, each occurrence $ 100.00
SECTION 2.
FEES RELATED TO ZONING CHANGES, LAND DEVELOPMENT, PLATTING AND
REQUESTS FOR VARIANCE
Development Review Committee Fees shall be collected for all proposals that include construction
of public infrastructure or are of such a nature that the City Staff believes that a formal review by
the Development Review Committee is necessary.
All costs associated with engineering, planning and attorney reviews in addition to the cost of any
public notices that are incurred by the Town will be charged to the applicant. One hundred percent
(100%) of these costs (not covered by the application fee) plus a one hundred dollar ($100.00)
administrative fee will be charged to the applicant and must be paid before any final plats will be
filed, or in the case of zoning cham4es, prior to the publication of the zoning change ordinance.
A. Zoning Change Application and Review Fee
$ 350.00
B. Site Plan Review Initial Fee
$ 250.00
Complete Site Plan (includes architectural, landscape & civil)
Engineering Fees as Applicable Subs.
Initial Fee
Subsequent Fee.
1.Water Plan $ 300.00
$ 150.00
2. Sewer & Water Plan $ 600.00
$ 300.00
3. Topography & Drainage Plan $ 600.00
$ 300.00
4. Street & Grading Plan $ 600.00
$ 300.00
5. Landscape Plan $ 250.00
$ 125.00
C. Development Review Committee Consultation Appointment (non -review)
$ 150.00
D. Short Form Platting Fee:
1. Staff Sketch/Final Plat Application Review
$ 150.00
Or Development Rev'
$ 500.00
& sequent DRC Appointment
50.00
2. Roadway Impact Fee:
a. Residential at time of filing final plat (per each new lot)
$ 1499.00
b. Commercial at time of Building Permit (per trip unit)
$ 526.00
Denton County Filing Fees
Actua
F. Minor Subdivision Platting Fees:
1. Staff Sketch/Final Plat Application Review
$ 150.00
Or Development Review Committee Review
$ 500.00
& each subsequent DRC Appointment
$ 150.00
2. Final Plat Fee
$ 350.00
2. Roadway Impact Fee:
a. Residential at time of filing final plat (per each new lot)
$ 1499.00
b. Commercial at time of Building Permit (per trip unit)
$ 526.00
a. Denton County Filing Fees
Actual Cost
G. Major Subdivision Platting Fees:
1. Staff Sketch Application Review
$ 150.00
or Development Review Committee Review
$ 500.00
& each subsequent DRC Appointment
$ 150.00
Exhibit A: Roadway Impact Fee Schedule, City of Frisco
Land Us. Cal.gory
iTE Land
Urn Cad.
Dwoopmast Unit
INDUSTRfAI.
General light Industrial
110
1,000 SF GFA
General Heavy Indu strial
120
1,000 SP GFA
Industrial Park
130
1,000 SF GFA
Manufacturing
140
1,000 SF GFA
'Warehousing
l50
1,000 SSF GFA-
Mmi-Warehouse
151
1,000 SF GFA
RESIDENTIAL
Single -Family Delached Housing
210
Dwelling Unit
Apartment/Multi-family/Condominium
Resi dential Totmhome
220
Dwelling Unit
Dwelling Unit
230
Mobde Home P.-k-7Fanuracmred Hou sing
240
�Dwelting nit
Senior Adult Housng-Delached
251
Dwelling Unit
_
Scni or Adult Housing-Anached
252
Dwelling Unit
Assisted Ltving
254
Beds
Ii IO
Hotel
310 1
Roan _
Motel Cther Loping Facilities
320
Rocm
tU;CREATIONAL
432
_
Tee
Golf Dosing Range
Golf Course
430
Acre
Multipurpose Recreational Facility
4>5
1,000 SF GFA
Recreational CommunityCcntcr
495
1,000 SF GFA-
ke Skating Rink
4SS
1,000 SF GB
Mniature Golf Course
431
Hole
Multiplex Movie Theater
445
Screens
Racquet/Tennis Club
491
Court
INSTITUTIONAL
Church
560
1.000 SF GFA-
Day Care Center
1,000 SF GFA
Elementary School
520
Studcnls
Middle School/Jurnor High School
522-
Students
IUgh Schott - �-
530
4udcnts
Junior/ Community
540
Students
_C_d_lege
Univeatry/College 9
550
Students
MEDICAL
Clinic
630
1,000 SF GFA
Haspital
610
1,006SF GFA
--- ursing Home
620
Bcds
Animal Hospltal/Vet-r nary Clinic
640
1,000 SF GFA
F
Corporate Headgsarters Building
714
_
1,000 SF GFA
General Office Building
710
1,000 SF GFA
Medieal.Dent Office BsiU.g
720
1,000 SF GFA
Office Park
750
1.000 SFGFA
COMMERCIAL
v_
Autum abbe RdaleJ
Automobile Care Center
942
1.000 SF Occ. GLA
Automcbde Parts Sales
843
1,000 SF GFA
Gasolinerservice Stalicn
A4
Vehicle Furling Position
Garohne/Service Station w/ Co., Market
945
VeFirle Fuehng Position
GasolinelService Station wl Conv Market andC. Wash
ITew and Used Car Szl es
946
Vehicle Fueling Position
841
1.000 SF GFA
Quick Lubrication Vehicle Shop
941
Servicing Positions
Se (.Service Car Wash
947
'.call
Tire Store _
848
1,000 SF GFA
rang
Fast Food Restaurant with Dirive-Th. Window
934
1,000 SF GFA
Fast Food Restaurant without Drive-Thru'Imdow
933
1,000 SF GPA
1Ugh Tumover (Sit -Dow.) Rest avant
932
1,000 SF GFA
Quality Restaurant
931
1.000SF GFA
CofFee/Donul Shop with Drive-Thns'(ndow
937
1,000 SF GFA
Free -Standing Discount Superstore
813
5,000 SF GFA
Free -Standing Discount Store
813
1,000 SF GFA
Nursery Gar cn Center)
817
1,000 SF GFA
Home Improvement Superstore
862
1,000 SF GFA
PhamacylDrugstore w o Arive-'lbw Window -
880
881
1,000 SF GFA
1,000 SF GPA
PhamacylDrugstae w/Drive-Ttuu Window
Shopping Center
820
1,000 SF GFA
Specially Retail Center
826
1,000 SF GFA
Supe-ket
850
1.000 SF GFA
Try/Child-tn's Superstore
864
975 �
1,00D SF GFA
I,OMB GFA
_
Department Store
S C S
Walk -In Bask
911
1,000 SF G •A
_
Drive -In Bank
912
Drivein Lanes
P SPER
2011 Impact Fee Calculation Worksheet
Town of Prosper, Texas
Development Name: fnse;f %t=?oolrr>ru i^,tar;:e
Applicant irises- f:,,t;t;l c=,r'i Name
Legal Description (Lot, Block):
Case Number: tiise,i ase,vtt,,,/;",
Date: Inert Date
Service Area (select from list):ISA 2 (East of BNSF)
To be used for developments platted after 11-16-2011
ROADWAY IMPACT FEE CALCULATION:
Land Uses (select from list): Development Unit:
Single -Family Detached Housing
General Light Industrial
Apartment/Multi-family
General Office Building
Medical -Dental Office Building
Fast Food Restaurant with Drive-Thru Window
Freestanding Discount Store
I d
WATER IMPACT FEE CALCULATION:
Meter Size / Type (select from list):
M
Dwelling Unit
1,000 SF GFA
Dwelling Unit
1,000 SF GFA
1,000 SF GFA
1,000 SF GFA
1,000 SF GFA
Worksheet Last Updated: 11/1712011
# of Units:
Impact Fee Per
Development Unit:
1
$ 3,727.00 $
1
$ 2,989.00 $
1
$ 2,288.00 $
1
$ 2,503.00 $
1
$ 5,809.00 $
1
$ 19,936.00 $
1
$ 3,459.00 $
TOTAL ROADWAY IMPACT FEE: $
# of Meters: Impact Fee Per
Meter:
1 $ 3,900.00 $
TOTAL WATER IMPACT FEE: $
Roadway Impact Fee:
3,727.00
2,989.00
2,288.00
2,503.00
5,809.00
19,936.00
3,459.00
40,711.00
Water Impact Fee:
3,900.00
3,900.00
WASTEWATER IMPACT FEE CALCULATION:
Note: Wastewater Impact Fee calculated based upon number of domestic water meters - do not include irrigation meters.
Meter Size / Type (select from list): # of Meters: Impact Fee Per Wastewater Impact Fee:
Meter:
1" Disnlacement I I I $ 683.00 $ 683.00
TOTAL WASTEWATER IMPACT FEE: $
TOTAL IMPACT FEE: $
683.00
45, 294.00
Mc NNEY M41NNEY
Impact Fee Calculator
TO USE THE ONLINE IMPACT FEE CALCULATOR, FOLLOW THESE SIMPLE STEPS:
FIRST: Select the project Service Area
SECOND: Select date (or anticipated date) of Final Plat Recordation and Building Permit issuance'
THIRD: Fill in the yellow blanks and identify land use, number of development units, meter size, and number of meters.
'note: the calculator will NOT work until the Final Plat Recordation and Date of Budding PermA has been selected.
K'odaheat Last Updated: MM14
Date of Final Plat Recordation: 11/20/2013. and after Select Appropriate Date Range
Service Area (select from list): SA K Click here for a Service Area map.
Date of Building Permit: 5/20/2014 and after ` Select Appropriate Date Range
ROADWAY IMPACT FEE:
# of Impact Fee Per
Land Uses select from list): Development Unit: Development Units: Development Unit: Roadway Impact Fee:
Single Family Detached Housing Dwelling Unit 1 $3,800.05 $ 3,800.05
Apartment/Multi-family Dwelling Unit 1 $3,888.78 $ 3,888.78
General Office Building 1,000 SF GFA 1 $2,939.99 $ 2,939.99
Medic IlDental office 1,000 SF GFA 1 $5,04L99 $ 5,041.99
Free -Standing Retail Store 1,000 SF GFA 1 $3,917.03 $ 3,917.03
Fast Food Restaurant 1,000 SF GFA 1 S6,714.81 $ 6,714.81
Sit -Down Restaurant 1,000 SF GFA 1 $3,331,97 $ 3,331.97
TOTAL ROADWAY IMPACT FEE: $ 29,634.62
WATER IMPACT FEE, (EXCLUDING IRRIGATION METERS):
Meter Size / Type select from list): # of Meters: Impact Fee Per Meter: Water Impact Fee:
TOTAL WATER IMPACT FEE (EXCLUDING IRRIGATION METERS): $
IRRIGATION METERS (WATER IMPACT FEE):
Meter Size / Type select from list): # of Meters: Impact Fee Per Meter: Irrigation Meter Fee:
TOTAL IRRIGATION METER (WATER IMPACT FEE): $
WASTEWATER IMPACT FEE:
Meter Size / Type select from list): # of Meters: Impact Fee Per Meter: Wastewater Impact Fee:
TOTAL WASTEWATER IMPACT FEE: $ -
TOTAL IMPACT FEE: $ 29,634.62
For reference purposes only. Fee amounts exclude any cfedits and/or offsets that may exisL For an official estimate, contact the
Planning Department at 972.547.7475
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Report on Roadway Impact Fees for City Council meeting March 1, 2016
1: Eligible projects and commitment to construct facilities.
Following are excerpts from the Local Government Code Section 395 concerning
roadway impact fees:
Sec. 395.001. DEFINITIONS.
(2) "Capital improvements plan" means a plan required by this
chapter that identifies capital improvements or
facility expansions for which impact fees may be
assessed.
(3) "Facility expansion" means the expansion of the capacity of
an existing facility that serves the same function as
an otherwise necessary new capital improvement, in
order that the existing facility may serve new
development. The term does not include the repair,
maintenance, modernization, or expansion of an
existing facility to better serve existing
development.
(8) "Roadway facilities" means arterial or collector streets or
roads that have been designated on an officially
adopted roadway plan of the political subdivision,
together with all necessary appurtenances. The term
includes the political subdivision's share of costs
for roadways and associated improvements designated on
the federal or Texas highway system, including local
matching funds and costs related to utility line
relocation and the establishment of curbs, gutters,
sidewalks, drainage appurtenances, and rights -of -way.
Sec. 395.012. ITEMS PAYABLE BY FEE. (a) An impact fee may be
imposed only to pay the costs of constructing capital
improvements or facility expansions, including and
limited to the:
(1) construction contract price;
(2) surveying and engineering fees;
(3) land acquisition costs, including land purchases,
court awards and costs, attorney's fees, and expert
witness fees; and
(4) fees actually paid or contracted to be paid to an
independent qualified engineer or financial consultant
preparing or updating the capital improvements plan
who is not an employee of the political subdivision.
Sec. 395.014. CAPITAL IMPROVEMENTS PLAN. (c) The governing body
of the political subdivision is responsible for
supervising the implementation of the capital
improvements plan in a timely manner.
The adoption of a roadway impact fee does not commit a city to construct all the eligible projects
listed in the roadway impact fee study within a definite time. Section 395.014 C directs the City
to do so "in a timely manner", with no specific deadline.
2: Refund of roadway impact fees collection amounts
Sec. 395.025. REFUNDS.
c) The political subdivision shall refund any impact fee or
part of it that is not spent as authorized by this
chapter within 10 years after the date of payment.
(d) Any refund shall bear interest calculated from the date
of collection to the date of refund at the
statutory rate as set forth in Section 302.002,
Finance Code, or its successor statute.
State law would require a refund of roadway impact fees that were collected but not spent after a
period of ten (10) years from payment. The refund would be the amount of the fee, plus interest
due per a rate set by the Finance Code.
So long as the City is expending collected funds for roadway facilities within 10 years of
collection, there will be no funds eligible for refunds.
3: Collection amounts
Staff has reviewed several cities in the area to find the fee they are collecting per service unit. All
of them are collecting only a portion of the maximum fee per unit established in their study.
Examples from those cities have been attached.
Summary for single family detached dwellings:
CITY
Roadway Impact Fee
Little Elm
Service Area 1: $2,310 Service Area 2: $1,650
DISH
$1,499
Corinth
$1,443
Prosper (East of railroad)
$3,727
McKinney (Area K)
$3,800
Fort Worth (Area AA)
$1,368