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03/07/2016-CC-Agenda Packet-EmergencySaIVgD *TEXAS AGENDA CITY COUNCIL REGULAR MEETING MONDAY, MARCH 7, 2016 7:00 PM 502 ELM STREET Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: February 16, 2016 - Work Session February 16, 2016 — Council Meeting b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Certification of Unopposed Candidates. 6. Consider, Discuss and Possibly Approve Order of Cancellation for the May 7, 2016 Election. 7. Consider, Discuss and Possibly Approve Proposed Changes to the Personnel Policy Manual and Authorize City Manager to set an Effective Date for Implementation. 8. Conduct a Public Hearing Regarding a Request From Value Builders for Approval of Alternative Exterior Building Materials and/or Design for the Sanger Circle Duplexes Located on Ashton Drive, Villas Drive and Sanger Circle Drive. 9. Consider, Discuss and Possibly Approve a Request From Value Builders for Approval of Alternative Exterior Building Materials and/or Design for the Sanger Circle Duplexes Located on Ashton Drive, Villas Drive and Sanger Circle Drive. 10. Consider, Discuss and Possibly Approve Ordinance #03-07-16 — Requiring a Visible Electrical Ground for Residential Electric Meter Bases. 11. Consider, Discuss and Possibly Approve Work Authorization No. 3 With HRM Land Acquisition Solutions 12. INFORMATION ITEMS: None. 13. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: �� ,.,, ,�, �2�/� at 9.00 A.m. and shall remain posted until meeting is adjourned. �}3tilEE,It;7{f Tami Taber, City Secretary City of Sanger, Texas, ; .y 1 v� This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORKSESSION February 16, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman Gary Bilyeu, Councilman David Clark and Councilman Allen Chick OTHERS PRESENT: City Manager Mike Brice, Tami Taber City Secretary, David Pennington and Curtis Amyx 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:00 p.m. 2. Presentation by David Pennington, Fire Chief. David Pennington gave a Power Point presentation which began with the following mission statement: To provide emergent services to the citizens of Sanger. Community service provided by the fire department consists of fire suppression, advanced life support, public education, fire inspections and fire investigation. The primary response district covers 130 square miles, over 1500 calls are responded to annually and mutual aid is provided to all Denton County fire departments as well as Cooke and Wise County. He gave a year in review giving a breakdown of 1,502 emergency calls: - 82 fire related incidents - 1 rescue/explosion/other calls - 929 emergency medical calls - 24 hazardous incidents - 141 vehicle accident/good intent - 325 false alarms/service calls The fire department consists of 6 full-time fire fighter/emergency medical technician Paramedics, 15 part-time firefighter paramedics and 5 volunteer fire fighters. 3. Presentation by Curtis Amyx, Police Chief. Curtis Amyx stated that his department consists of 13 officers, 1 administrative assistant and 1 animal control officer. The officers on patrol, work 12 hour shifts and the shifts rotate every 4 months. The police department averages 10,029 calls which includes county assists. Animal Control averages 929 calls. Curtis advised that theft and disturbances are the major problems in Sanger. There are 7 sex offenders in Sanger currently. 4. Overview of Items on Regular Agenda. Adjourn. Mayor Muir adjourned the meeting at 7:10 p.m. MINUTES: CITY COUNCIL MEETING February 16, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark, Councilman Gary Bilyeu and Councilman Allen Chick OTHERS PRESENT: Mike Brice City Manager and Tami Taber City Secretary 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:21 p.m. Councilman Clark led the Invocation followed by Councilman Boutwell leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). None. CONSENT AGENDA 3. a) Approval of Minutes: February 1, 2016 - Work Session February 1, 2016 — Council Meeting February 2, 2016 — Special Work Session b) Disbursements Councilman Bilyeu made a motion to approve. Seconded by Councilman Allison. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Request for Qualifications for Engineering Services. Councilman Boutwell made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 6. Consider, Discuss and Possibly Approve the 5t" Amendment to Extend the Wholesale Electric Purchase Contract With AFT through December 2023. Councilman Bilyeu made a motion to approve. Seconded by Councilman Boutwell. Motion carried unanimously. 7. INFORMATION ITEMS: a) Financial and Investment Report — December 2015 b) All American Dogs Report — January 2016 c) Status of Capital Projects 8. Adjourn. Mayor Muir adjourned the meeting at 7:43 p.m. 2/17/2016 3:38 PM A / P CHECK REGISTER PACKET: 07967 Regular Payments VENDOR SET: 99 I BANK POOL POOLED CASH ACCOUNT CHECK CHECK _ _JR NP24E / I. D. DESC TYPE DATE 02580 TEXAS WORKFORCE COMISSION j I-4TH QUARTER 2015 4TH QTR UNEMPLOYMENT TAXES D 2/17/2016 {@ 11690 PITNEY BOWES - RESERVE ACCOUNT i I-20160210-1916 POSTAGE MACHINE REFILL D 2/17/2016 I 28710 AFFORD -IT TIRES I-7932 2 TIRES-BERMAN'S TRUCK R 2/17/2016 I-7942 235-75-15 HEADWAY/ COLORADO R 2/17/2016 € 22620 ARAMARK UNIFOR1.1 SERVICE I-1156041155 UNIFORMS R 2/17/2016 I-1156041156 UNIFORMS R 2/17/2016 [ I-1156041157 UNIFORMS R 2/17/2016 I-1156041158 UNIFORMS R 2/17/2016 I-1156041159 UNIFORMS R 2/17/2016 I-1156052853 UNIFORMS R 2/17/2016 I-1156052854 UNIFOR1.fS R 2/17/2016 I-1156052855 UNIFORIS R 2YI712016 I-1156052856 UNIFORMS R 2/17/2016 I-1156052857 UNIFORMS R 2/17/2016 i I-1156065529 UNIFORMS R 2/17/2016 I-1156065530 UNIFORMS R 2/17/2016 I-1156065531 UNIFORMS R 2/17/2016 I-1156065532 UNIFORMS R 2/17/2016 I-1156065533 UNIFORMS R 2/17/2016 I-1156077237 UNIFORMS R 2/17/2016 I-1156077238 UNIFORMS R 2/17/2016 I-1156077239 UNIFORMS R 2/17/2016 k I-1156077240 UNIFORMS R 2/17/2016 j I-1156077241 UNIFORMS R 2/17/2016 i t I-1156088390 UNIFORMS R 2/17/2016 I-1156088391 UNIFORMS R 2/17/2016 I-1156088392 UNIFORMS R 2/17/2016 I-1156088393 UNIFORMS R 2/17/2016 I-1156088394 UNIFORPS R 2/17/2016 *VOID* VOID CHECK V 2/17/2016 *VOID* VOID CHECK V 2/17/2016 25610 AUSTIN LANE TECHNOLOGIES, INC I-160012 JANUARY MAINTENANCE R 2/17/2016 DISCOUNT PAGE: 1 250.000R 062326 340.000R 062326 590.00 27.99CR 062327 30.74CR 062327 8.46CR 062327 57.92CR 062327 36.41CR 062327 27.99CR 062327 30.74CR 062327 8.46CR 062327 57.92CR 062327 36.41CR 062327 27.99CR 062327 30.74CR 062327 8.46CR 062327 52.10CR 062327 36.41CR 062327 31.25CR 062327 30.74CR 062327 8.46CR 062327 50.63CR 062327 36.41CR 062327 31.25CR 062327 30.74CR 062327 8.46CR 062327 50.63CR 062327 36.41CR 062327 793.72 062328 **VOID** 062329 **VOID** 5,332.50CR 062330 5,332.50 CHECK 2/17/2016 3:38 PM A / P CHECK REGISTER PACKET: 07967 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK D� _jR NP14E / I.D. DESC TYPE DATE 00420 BOUND TREE MEDICAL, LLC I-82042647 EMS MEDICAL SUPPLIES R 2/17/2016 I-82042648 EMS I4EDICAL SUPPLIES R 2/17/2016 22300 CARD SERVICE CENTER I-013788 COOKIES FOR TAB I4EETING R 2/17/2016 I-020304 CAKE, STRAWBERRIES (SUPERSAVE) R 2/17/2016 I-021605 WALMART R 2/17/2016 I-021662 SAM'S R 2/17/2016 I-0957051 LAMINATOR, SHEETS AND LABELS R 2/17/2016 I-100133773833 07 CHEVY IMPALA R 2/17/2016 I-1042000314A BIRDSEED, V-DAY CHOCOLATES R 2/17/2016 I-1093838 PADFOLIO R 2/17/2016 I-113560 NEW SIGNAGE R 2/17/2016 I-138730 LUNCH W/ MCLINTOCK HOMES R 2/17/2016 I-1907417 BOOKS FOR COLLECTION(AMAZON) R 2/17/2016 I-2016 BOAT DUES R 2/17/2016 I-201601055941 D. SPINDLE- JUDGE SEMINAR R 2/17/2016 I-201602026007 SOUTHWEST-T. HARDY & J. WELBOR R 2/17/2016 I-2572 6 NEW MATTRESS R 2/17/2016 I-2852233 CHILDREN'S BOOK (AMAZONRESELLE R 2/17/2016 I-382 SANGER POST OFFICE R 2/17/2016 I-4806 BANNER(2) AND BANNER STAND R 2/17/2016 I-4899 NTCMA IIEI4BERSHIP DUES R 2/17/2016 I-6407 WORK BOOTS AND RUBBER BOOTS R 2/17/2016 I-67303 LIGHT BULBS R 2/17/2016 I-67440 BROOM, DUST PAN, INSULATION R 2/17/2016 I-69903544 COTTON BALLS FOR ACTIVITY R 2/17/2016 I-7308 PILLSTROM TONGS -SNAKE TONGS R 2/17/2016 I-8951 MOUSE TRAPS(FAMILY DOLLAR) R 2/17/2016 I-9001032 CHILDREN'S BOOK(AMAZON RESELLE R 2/17/2016 I-95810 TI4L REGISTRATION R 2/17/2016 I-99514875 CLEANING SUPPLIES R 2/17/2016 I-A80764 ELECTRICBALLAST FROM SANGER HA R 2/17/2016 I-BPIPCCDBFBDI TX LIBRARY ASSOC. 14EMBERSHIP R R 2/17/2016 I-PR5606 COVERALLS R 2/17/2016 I-ST88905796 DEEP FREEZE SOFTWARE R 2/17/2016 *VOID* VOID CHECK V 2/17/2016 *VOID* VOID CHECK V 2/17/2016 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 22.29CR 062331 14.86CR 062331 37.15 18.47CR 062332 10.98CR 062332 29.25CR 062332 146.33CR 062332 69.16CR 062332 15.25CR 062332 24.58CR 062332 23.99CR 062332 384.07CR 062332 14.04CR 062332 132.93CR 062332 50.000R 062332 150.000R 062332 377.96CR 062332 1,718.55CR 062332 7.98CR 062332 19.99CR 062332 264.94CR 062332 65.000R 062332 200.000R 062332 375.82CR 062332 178.47CR 062332 4.50CR 062332 156.000R 062332 7.50CR 062332 7.98CR 062332 65.000R 062332 3.000R 062332 17.99CR 062332 145.000R 062332 429.93CR 062332 81.81CR 062332 5,196.47 062333 **VOID** 062334 **VOID** 2/17/2016 3:38 PM A / P CHECK REGISTER PAGE: 3 PACKET: 07967 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK V� ,jR NA14E / I.D. ➢ESC TYPE DATE DISCOUNT A14OUNT NO# AMOUNT 20410 CARE NOW CORPORATE I-964521 NEW EMPLOYEE- ASHLEY STRATTON R 2/17/2016 35.00OR 062335 35.00 21100 COLEMAN LAW FIRM I-2/16/16 FEBRUARY-MUNICIPAL PROSECUTOR R 2/17/2016 600.00OR 062336 600.00 00050 CONLEY SAND & GRAVEL I-10701 10 YARDS CUSHION SAND R 2/17/2016 275.00OR 062337 275.00 23620 COTE'S MECHANICAL I-CI4201694 ICE MACHINE RENTAL JAN 2016 R 2/17/2016 354.00OR 062338 354.00 03140 DATA FLOW: CLASSIC COMPUTER SUPPLIES, INC. I-21266 POOL CHECKS R 2/17/2016 257.00CR 062339 257.00 22740 DENTON COUNTY AUDITOR 1-2/1/16-2/29/16 FY 15 DISPATCH R 2/17/2016 3,893.00OR 062340 3,893.00 00810 DENTON COUNTY FIRE CHIEF'S ASSOC I-16-022 ANNUAL MEMBERSHIP DUES R 2/17/2016 280.00OR 062341 280.00 29760 DERRICK W. BAKER I-2-4-16 NEW ROOF ON GAZEBO R 2/17/2016 434.16CR 062342 434.16 17640 DOLLAR GENERAL - CHARGED SALES I-1000486660 CREAMER, PLATES, CANDY R 2/17/2016 12.50CR 062343 12.50 09820 DURABLE COMPONENT TECH, CORP. I-430679-DCT DRILL SET TWIST R 2/17/2016 304.00CR 062344 304.00 26110 EAGLE RECOGNITION I-0828147 5 YEAR GIFT-DEBRA BENSON R 2/17/2016 57.09CR 062345 57.09 26870 EIKON CONSULTANT GROUP I-13217.1-1A CONSTRUCTION ADMIN R 2/17/2016 6,559.46CR 062346 6,559.46 28070 EPP, CANDY I-201602166021 JANU.ARY YOGA INSTRUCTION R 2/17/2016 160.00OR 062347 160.00 23820 FERGUSON WATERWORKS I-0761506 8X7 1/2 18 REP CLA14P 8.99-9.39 R 2/17/2016 184.00OR 062348 184.00 2/17/2016 3:38 PM A / P CHECK REGISTER PACKET: 07967 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK- '.jR NAME / I.D. DESC TYPE DATE 29640 FIRST CALL i I-1959-259162 OIL FILTER R 2/17/2016 j I-1959-260572 PARK SIGNAL R 2/17/2016 I-1959-260574 6 PLATINUM PLU, ING. WIRE SET R 2/17/2016 I-1959-260771 OIL FILTER R 2/17/2016 I-1959-261734 PURGE VALVE, OXYGEN SENSOR R 2/17/2016 ' 18790 FUEL14AN I-NP46670128 2/8/16-2/14/16 R 2/17/2016 07350 GENTLE'S OIL AND TIRE I-201602026009 TIRE FOR TIRE SWING REPLACEMEN R 2/17/2016 04220 GRIFFITH, 14ARK I-4231 WORK BOOTS R 2/17/2016 07-750 HOME DEPOT CREDIT SERVICES I-6199 GRILL R 2/17/2016 21220 IRBY TOOL & SAFETY I-S009324574.008 15KV PIN INSULATOR R 2/17/2016 I-S009343438.001 8 & 15 AMP BAYONET FUSES R 2/17/2016 i 1 JAMIE FACTEAU I-201602116012 CC REFUND R 2/17/2016 I 29870 JOANNE O'H.ARE R.N. SANE i I-2016-1002 SANE EXAM CASE S01261673 R 2/17/2016 27800 KELLEY SAND & EXCAVATION I-7092 FLOWABLE FILL R 2/17/2016 2_ KEYSTONE FLEX ADMINISTRATORS, LLC I-FEBRUARY 2016 DEBIT CARD & ADMIN FEESFEB2016 R 2/17/2016 08210 KWIK KAR I I-44812 INSPECTION-COLORADO R 2/17/2016 I 29030 MCCREARY, VESELKA, BRAGG & ALLEN, PC I-119043 JANUARY WARRANT COLLECTION R 2/17/2016 i 05600 MOORE MEDICAL CORP. j I-98755466 CALCIUM GLUCONATE 10% R 2/17/2016 PAGE: 4 CHECK CHECK DISCOUNT A14OUNT NO# AMOUNT 2.28CR 062349 16.94CR 062349 65.12CR 062349 3.99CR 062349 70.76CR 062349 159.09 1,160.74CR 062350 1,160.74 85.00OR 062351 85.00 135.99CR 062352 135.99 399.00OR 062353 399.00 81.60CR 062354 191.50CR 062354 273.10 100.00OR 062355 100.00 450.00OR 062356 450.00 921.00OR 062357 921.00 278.50CR 062358 278.50 25.50CR 062359 25.50 177.80CR 062360 177.80 32.76CR 062361 32.76 2/17/2016 3:38 P14 A / P CHECK REGISTER PACKET: 07967 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK V,._JR NA14E / I.D. DESC TYPE DATE 16060 NEIGHBORS, ANDREW I-201602166020 CLASS 2/18/16 TRI COUNTY FARME R 2/17/2016 25580 NORTH TEXAS GROUNDWATER CONSERVATION DISTRICT I-85 09/30/15-12/31/15 R 2/17/2016 02970 OFFICE DEPOT I-820263862001 B8 ARCH R 2/17/2016 I-820264311001 CALENDAR R 2/17/2016 I-820264312001 USB R 2/17/2016 I-820457576001 665797 1200-4 DESKTOP CALENDAR R 2/17/2016 I-820457883001 PENS, PRINTER, INK, AIR DUST R 2/17/2016 29830 PERKINS ENGINEERING CONSULTANTS, INC. I-3331 ASSISTANCE WITH WATER WELLS R 2/17/2016 i 05510 PROGRESSIVE WASTE SOLUTIONS OF TX, INC I-JAN-16 SOLID WASTE -JAM 16 R 2/17/2016 10800 RDJ SPECIALTIES, INC I-091329 CRAYONS R 2/17/2016 I-091344 COLORING BOOKS R 2/17/2016 27450 RICOH USA I-28160541 FEB LEASE R 2/17/2016 06750 RILEY, MICHAEL i I-201602046010 5 DAYS MEAL MONEY LE14IT R 2/17/2016 29400 SAMANTHA SPRINGS BOTTLING I-301667 WATER R 2/17/2016 i I-305427 WATER R 2/17/2016 16240 SCHAD & PULTE I-198199 COMPRESSED OXYGEN&CYLINDER LEA R 2/17/2016 25590 SCHNEIDER ENGINEERING I-0000030738 SCHNEIDER ENGINEERING R 2/17/2016 j 02690 TECHLINE, INC. I I-1467922-00 SUPPLIES R 2/17/2016 j I-1468044-00 2" METER SILP RISER R 2/17/2016 PAGE: 5 CHECK CHECK DISCOUNT A140UNT NO4 AMOUNT 60.000R 062362 60.00 5,619.30CR 062363 5,619.30 1.64CR 062364 28.55CR 062364 34.77CR 062364 26.94CR 062364 178.49CR 062364 270.39 9,675.000R 062365 9,675.00 53,843.24CR 062366 53,843.24 269.21CR 062367 329.17CR 062367 598.38 709.97CR 062368 709.97 175.00CR 062369 175.00 30.000R 062370 2.90CR 062370 32.90 83.000R 062371 83.00 1,183.54CR 062372 1,183.54 3,216.78CR 062373 950.00CR 062373 4,166.78 2/17/2016 3:38 PI4 A / P CHECK REGISTER PAGE: 6 PACKET: 07967 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK V,. _jR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 29850 TERRY HARDY I-2209705 SUPPLIES BRINGING A14BULANCE BA R 2/17/2016 13.78CR 062334 13.78 05350 TEXAS EXCAVATION SAFETY SYST I-16-01134 JANUARY MESSAGE FEES R 2/17/2016 78.85CR 062375 78.85 16550 UNIQUE PAVING MATERIALS I-250994 ASPALT FOR PATCHING R 2/17/2016 1,024.32CR 062376 1,024.32 26300 UNUM LIFE INSURANCE COMPANY OF AMERICA C-2/4/16-3/3/16 2/4/16-3/3/16 R 2/17/2016 0.02 062377 I-3/l/2016-3/31/2016 LTD 3/l/2016-3/31/2016 R 2/17/2016 739.66CR 062377 I-UATPY1.22.16 UNUM INSURANCE R 2/17/2016 286.55CR 062377 I-UATPY1.8.16 UNUM INSURANCE R 2/17/2016 286.55CR 062377 1,312.74 02920 US POSTAL SERVICE I-201602176022 PO BOX 1729 RENTAL 2/29/16 R 2/17/2016 384.00OR 062378 384.00 23760 VAULTLOGIX I-2530431 INTERNET VAULT-JAN R 2/17/2016 1,113.60CR 062379 1,113.60 1 VERONICA VASQUEZ I-201602116013 CC REFUND R 2/17/2016 100.00OR 062380 100.00 27070 NEAL WELCH I-158539 EGGS-WINCO FOODS -BREAKFAST R 2/17/2016 14.28CR 062381 14.28 * T 0 T A L S * ' NO# DISCOUNTS CHECK MIT TOTAL APPLIED REGULAR CHECKS: 52 0.00 110,012.60 110,012.60 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 2 0.00 373.70 333.70 VOID CHECKS: 4 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 58 0.00 110,386.30 110,386.30 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 2/24/2016 1:52 PI4 A / P CHECK REGISTER PACKET: 07975 Regular Payments VENDOR SET: 99 BANK I POOL POOLED CASH ACCOUNT CHECK CHECK %,. jR NP14E / I.D. DESC TYPE DATE 01570 LOWE'S COMPANIES, INC. C-201602086011 CREDIT FOR OVERPAYMENT N 2/24/2016 I-A15107 VOID CREDIT FOR OVERPAYMENT N 2/24/2016 09600 AFLAC C-970138 AFLAC 3/l/16-3/31/16 R 2/24/2016 I-AFLPY2.19.16 INSURANCE R 2/24/2016 I-AFLPY2.5.16 INSURANCE R 2/24/2016 25940 ALAN PLUMMER ASSOCIATES, INC I-000000038494 PRO41416-002-01 INV435975 R 2/24/2016 02610 ANIXTER INC. I-3035199-01 50W HPS LAMP R 2/24/2016 22620 ARP24ARK UNIFORM SERVICE I-1156099680 FLEET UNIFORMS R 2/24/2016 I-1156099681 STREETS UNIFORMS R 2/24/2016 I-1156099682 DEV SERVICES UNIFORMS R 2/24/2016 I-1156099683 PLATER UNIFORMS R 2/24/2016 I-1156099684 PARKS UNIFORMS R 2/24/2016 I-1156110750 FLEET UNIFORMS R 2/24/2016 I-1156110751 STREETS UNIFORMS R 2/24/2016 I-1156110752 DEV SERVICES UNIFORMS R 2/24/2016 I-1156110753 PLATER UNIFORMS R 2/24/2016 I-1156110754 PARKS UNIFORMS R 2/24/2016 00420 BOUND TREE MEDICAL, LLC I-82049433 EMS 14EDICAL SUPPLIES R 2/24/2016 23880 BUREAU VERITAS NORTH AMERICA, INC I-1308931 20 RESIDNTIAL INSPECTIONS R 2/24/2016 06240 CASCADE FIRE EQUIPMENT I-062655 ADAPTERS R 2/24/2016 02490 CENTURYLINK I-2/10/16-3/9/16 2/10/16-3/9/16 R 2/24/2016 00590 CITY OF DENTON I-2/9/16 TESTING R 2/24/2016 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT N04 AMOUNT 178.47 000000 178.47CR 000000 0.00 0.01 062388 485.49CR 062388 485.49CR 062388 970.97 21,497.15CR 062389 21,497.15 129.78CR 062390 129.78 31.25CR 062391 30.74CR 062391 8.46CR 062391 160.74CR 062391 36.41CR 062391 31.25CR 062391 30.74CR 062391 8.46CR 062391 57.13CR 062391 36.41CR 062391 431.59 243.70CR 062392 243.70 1,538.40CR 062393 1,538.40 487.00CR 062394 487.00 1,545.47CR 062395 1,545.47 320.00OR 062396 320.00 2/24/2016 1:52 PI4 A / P CHECK REGISTER PAGE: 2 PACKET: 07975 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK 1. jR NAI4E / I.D. DESC TYPE DATE DISCOUNT A14OUNT NO# AMOUNT 29660 CLEANER IMAGE I-135001 REMOVING PAINT, REPAINTIN R 2/24/2016 9,993.66CR 062397 9,993.66 07850 CLEAT I-CLTPY2.19.16 ASSOCIATION DUES EMPLOYEE R 2/24/2016 75.000R 062398 I-CLTPY2.5.16 ASSOCIATION DUES EMPLOYEE R 2/24/2016 75.000R 062398 150.00 28180 D&D COMMERICAL LANDSCAPE MANAGEMENT I-12278 CONTRACT MOWING R 2/24/2016 432.00CR 062399 432.00 25730 DATAPROSE, LLC I-DP1600223 JAN LATE BILL AND FEB 1 BILLS R 2/24/2016 2,255.47CR 062400 2,255.47 24570 DEFENDER SUPPLY I-12975 BACKUP CAMERA FOR MARK'S TRUCK R 2/24/2016 661.50CR 062401 661.50 29760 DERRICK W. BAKER I-1/11/16 NEW ROOF ON GAZEBO R 2/24/2016 1,201.93CR 062402 1,201.93 17640 DOLLAR GENERAL - CHARGED SALES I-1000490565 CREAMER R 2/24/2016 6.50CR 062403 6.50 00920 ELLIOTT ELECTRIC I-19-10031-01 PAIR STANDARD SCREW R 2/24/2016 3.69CR 062404 I-19-10031-02 PAIR STANDARD SCREW R 2/24/2016 11.07CR 062404 14.76 18790 FUELMAN I-NP46715926 02/15/16-02/21/16 R 2/24/2016 1,218.31CR 062405 1,218.31 05900 FULTONS I-000102002461 2 X 20 CR ROUND R 2/24/2016 109.000R 062406 109.00 L 1 HRM LAND ACQUISTION SOLUTIONS, LLC I-1074 MCREYNOLDS- ACQUISITION R 2/24/2016 2,415.59CR 062407 2,415.59 18230 HUNTER, JA14ES I-062203 BOOT REIMBURSEMENT R 2/24/2016 100.00OR 062408 100.00 19480 HUTHER & ASSOCIATES, INC I-3582 TESTING R 2/24/2016 770.00CR 062409 770.00 23840 JG UNIFORMS, INC I-40361 4501 TACTICAL VEST FOR 785 R 2/24/2016 169.87CR 062410 169.87 2/24/2016 1:52 P14 A / P CHECK REGISTER PACKET: 07975 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT ' CHECK CHECK II \. R NA14E / I.D. DESC TYPE DATE 27800 KELLEY SAND & EXCAVATION I-7103 FLOWABLE FILL R 2/24/2016 1 KIMBERLY COOK I-201602236026 COM CENTER REFU R 2/24/2016 08210 M-11K KAR I-45090 STATE INSPECTION #19-58 R 2/24/2016 05400 LEGALSHIELD I-PPLPY2.19.16 PREPAID LEGAL SERVICES R 2/24/2016 I-PPLPY2.5.16 PREPAID LEGAL SERVICES R 2/24/2016 25060 LEMONS PUBLICATIONS INC I-4905 PUBLIC HEARINS, OCT SHS PAGE A R 2/24/2016 17900 LOWER COLORAOO RIVER AUTHORITY I -LAB 0006057 SA14PLES R 2/24/2016 02970 OFFICE DEPOT I-821604226001 MARKERS, SCISSORS, INK, PAPER R 2/24/2016 I-822116673001 TISSUES, PAPER, DIVIDERS, LYSO R 2/24/2016 I-822116733001 PLEDGE R 2/24/2016 27500 P SQUARED EMULSION PLANTS, LLC I-3501 "THE STABILIZER" ASPHALY EMULS R 2/24/2016 03370 POCKET PRESS INC. I-82672 TEXAS LAG'] HAND BOOKS R 2/24/2016 02170 REINERT PAPER & CHEMICAL, INC. I-340661 JANITORIAL SUPPLIES R 2/24/2016 I-340836 DISINFECTANT SPRAY R 2/24/2016 I 12820 RICOH USA, INC I-5040278948 COPIER LEASE FEB 2016 R 2/24/2016 16240 SCHAD & PULTE I I-198593 CO14PRESSED OXYGEN R 2/24/2016 1 SOLID ROCK HOLINESS CHURCH I-201602236025 CC R 2/24/2016 PAGE: 3 CHECK CHECK DISCOUNT M-IOUNT NO# AMOUNT 426.00OR 062411 426.00 100.00OR 062412 100.00 25.50CR 062413 25.50 39.85CR 062414 39.85CR 062414 79.70 181.00OR 062415 181.00 42.45CR 062416 42.45 223.42CR 062417 130.26CR 062417 14.58CR 062417 368.26 991.57CR 062418 991.57 242.73CR 062419 242.73 110.04CR 062420 15.88CR 062420 125.92 227.65CR 062421 227.85 45.00OR 062422 45.00 100.00OR 062423 100.00 2/24/2016 1:52 P14 A / P CHECK REGISTER PAGE: 4 PACKET: 07975 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK \. jR NA14E / I.D. DESC TYPE DATE DISCOUNT A14OUNT NO# AMOUNT 18620 STERICYCLE I-4006073593 E14S SUPPLIES R 2/24/2016 192.60CR 062424 192.60 29190 STITCHIN' AND MORE CUST014 GRAPHICS LLC I -WATER WATER WINDBEAKER R 2/24/2016 35.000R 062425 35.00 12460 SUPRE14E PARTS WASHERS I-S32864 CUST PARTS WASHER R 2/24/2016 150.000R 062426 150.00 25750 TARGET SPECIALTY PRODUCTS I-PI0279565 140SQUITO CHEMICALS R 2/24/2016 440.000R 062427 440.00 02690 TECHLINE, INC. I-1463972-00 SHC5 R 2/24/2016 222.50CR 062428 222.50 25500 TEXAS 14UNICIPAL LEAGUE I-201602196024 MEMBER SERVICE FEES R 2/24/2016 1,690.000R 062429 1,690.00 19260 TYLER TECHNOLOGIES I-025-145821 FEB MAINTENANCE R 2/24/2016 110.000R 062430 I-025-145822 FEB COURT WEB SUPPORT R 2/24/2016 125.000R 062430 235.00 27070 NEAL WELCH I-201602016004 SPRING CONFERENCE PER DIEM R 2/24/2016 105.000R 062431 105.00 * * T 0 T A L S * * NO# DISCOUNTS CHECK MIT TOTAL APPLIED REGULAR CHECKS: 44 0.00 52,688.73 52,688.73 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 1 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 45 0.00 52,688.73 52,688.73 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 2/24/2016 2:04 PM A / P CHECK REGISTER PACKET: 07976 Regular Payments VENDOR SET: 99 BANK Ii POOL POOLED CASH ACCOUNT i CHECK CHECK .. R NA14E / I.D. DESC TYPE DATE 22620 ARA14ARK UNIFORPf SERVICE I-1156121975 FLEET UNIFORMS R 2/24/2016 I-1156121976 STREETS UNIFORMS R 2/24/2016 I-1156121977 DEVELOPMENT SERVICES UNIFORMS R 2/24/2016 I-1156121978 WATER UNIFORMS R 2/24/2016 I-1156121979 PARKS UNIFORMS R 2/24/2016 ** T 0 T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 DISCOUNT CHECK A14OUNT NO# 31.25CR 062432 35.12CR 062432 8.46CR 062432 57.13CR 062432 36.41CR 062432 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 1 0.00 168.37 168.37 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 168.37 168.37 PAGE: 1 CHECK AMOUNT 168.37 3/02/2016 1:45 PM A / P CHECK REGISTER PACKET: 07993 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK l' NA14E / I.U. DESC TYPE DATE 00600 CITY OF SANGER I-3/1/16 1/14/16-2/11/16 D 3/02/2016 25070 ALL P24ERICAN DOGS INC I-2558 FEB SHELTER SERVICE R 3/02/2016 02610 ANIXTER INC. I-3121267-00 FIELD 14ETER TESTER R 3/02/2016 I-3131408-00 14ETER BATTERIES R 3/02/2016 22620 ARA14ARK UNIFOR14 SERVICE I-1156133166 FLEET UNIFORMS R 3/02/2016 I-1156133167 STREETS UNIFORMS R 3/02/2016 I-1156133168 DEVELOP14ENT SERVICES UNIFORMS R 3/02/2016 i I-1156133169 WATER UNIFORMS R 3/02/2016 I-1156133170 PARKS UNIFORMS R 3/02/2016 03170 ASCO I-W73357 COLD PLANNER 14AINT R 3/02/2016 00420 BOUND TREE MEDICAI„ LLC 4 I-82052445 E14S MEDICAL SUPPLIES R 3/02/2016 I-82052496 EPOS MEDICAL SUPPLIES R 3/02/2016 17820 C & K PAINT & BODY I-2/22/16 UNIT 9 TAHOE AUTO ACCIDENT R 3/02/2016 ! 20410 CARE NOW CORPORATE € { I-965568 NEW E14PLOYEE-CA24ERON STEPHENSO R 3/02/2016 E 17950 CLAYTON, ZAC I-376033651997 REIMBURSE FOR JEANS R 3/02/2016 000oO CONLEY SAND & GRAVEL i I-10732 WASHED SAND R 3/02/2016 22180 DEBORAH L. RIDGE, RN, CA-CP SANE gI-534-S EXA14 2/25 CASE#S02241682 R 3/02/2016 I-535-C CANCELLED EXA24 CASE#S02131673 R 3/02/2016 29920 DENTON POLICE TRAINING ACADE14Y I-2016286 BASIC HOSTAGE NEGOTIATOR (785) R 3/02/2016 PAGE: 1 CHECK CHECK DISCOUNT A24OUNT NO# AMOUNT 30,208.83CR 000000 30,208.83 3,400.000R 062458 3,400.00 1,289.000R 062459 337.50CR 062459 1,626.50 31.25CR 062460 30.74CR 062460 8.46CR 062460 57.13CR 062460 28.84CR 062460 156.42 3,038.78CR 062461 3,038.78 1,126.51CR 062462 73.64CR 062462 1,200.15 1,479.48CR 062463 1,479.48 35.000R 062464 35.00 119.95CR 062465 119.95 450.00CR 062466 450.00 450.000R 062467 200.000R 062467 650.00 75.000R 062468 75.00 3/02/2016 1:45 P14 A / P CHECK REGISTER PAGE: 2 PACKET: 07993 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK % NA24E / I.D. DESC TYPE DATE DISCOUNT A14OUNT N04 AMOUNT 00850 DENTON RECORD -CHRONICLE I-201603016031 RENEWAL R 3/02/2016 150.60CR 062469 150.60 23900 DODSON, STEFANI I-201603016030 REGIONAL CLERKS SEMINAR-S. DOD R 3/02/2016 92.90CR 062470 92.90 29930 FEDEX I-4-207-77271 TRANSPORT CHARGE FOR EVIDENCE R 3/02/2016 31.99CR 062471 31.99 19630 FRAZER I-56359 MISC. SUPPLIES R 3/02/2016 157.10CR 062472 157.10 18790 FUEL14AN I-NP4675223 2/22/16/-2/28/16 R 3/02/2016 1,120.50CR 062473 1,120.50 08210 KWIK KAR ' I-40862 STATE INSPECTION ID 1112750 R 3/02/2016 25.50CR 062474 I-43684 STATE INSPECTION ID 1158687 R 3/02/2016 25.50CR 062474 I-45494 2015 TRAILER TOP HAT INSPECTIO R 3/02/2016 7.000R 062474 58.00 29780 MARKY'S DRY CLEANERS I-12-001711 14IKE P. SHIRTS DRY CLEANED R 3/02/2016 11.11CR 062475 11.11 16060 NEIGHBORS, ANDREW I-0103 RUBBER BOOTS R 3/02/2016 50.000R 062476 I-376033651997 WORK BOOTS R 3/02/2016 150.00OR 062476 200.00 08690 O'REILLY AUTO PARTS I-1959-260160 604-108 AIR DOOR ACT R 3/02/2016 0.56CR 27.33CR 062477 I-1959-260404 O'REILLY AUTO PARTS R 3/02/2016 0.65CR 32.00CR 062477 I-1959-260570 MOTORTRT R 3/02/2016 0.72CR 35.25CR 062477 I-1959-261640 COPPER PLUG R 3/02/2016 0.09CR 4.29CR 062477 I-1959-261727 BLUE DEE R 3/02/2016 1.08CR 52.88CR 062477 I-1959-262136 BATTERIES R 3/02/2016 12.12CR 593.74CR 062477 I-1959-262154 AC CONDENSER, 8OZ PAG OIL R 3/02/2016 3.54CR 173.65CR 062477 I-1959-263326 REFRIG FILTER R 3/02/2016 0.07CR 3.46CR 062477 I-1959-263381 MISC. PARTS R 3/02/2016 0.33CR 16.31CR 062477 I-1959-263382 BATTERY CHARGER R 3/02/2016 2.40CR 117.59CR 062477 I-1959-263468 14ISC PARTS R 3/02/2016 0.43CR 21.21CR 062477 I-1959-263705 HARNESS & CAPSULE R 3/02/2016 0.30CR 14.62CR 062477 I-1959-264019 SEAL-FD671 R 3/02/2016 0.11CR 5.38CR 062477 I-1959-265337 O'REILLY AUTO PARTS R 3/02/2016 0.11CR 5.21CR 062477 I-260179 16ALTRACTRFL R 3/02/2016 0.52CR 25.46CR 062477 I-260391 FILTER DRIVER C014BO PACK R 3/02/2016 2.85CR 139.43CR 062477 I-261610 ANTI SEIZE R 3/02/2016 0.33CR 16.15CR 062477 ( I-261693 HARNESS R 3/02/2016 0.32CR 15.66CR 062477 I-261735 C014PRS OIL R 3/02/2016 0.26CR 12.73CR 062477 j I-261894 BATTERY R 3/02/2016 2.37CR 116.24CR 062477 ! I-262002 FILTERS R 3/02/2016 0.24CR 11.64CR 062477 1,440.23 3/02/2016 1:45 P14 A / P CHECK REGISTER PACKET: 07993 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK 6. NA14E / I.D. DESC TYPE DATE *VOID* VOID CHECK V 3/02/2016 02970 OFFICE DEPOT I-823207420001 COFFE, PAPER TOWELS, COPY PAPE R 3/02/2016 I-823226888001 BATH TISSUE PENS R 3/02/2016 I-823482951001 STAPLER R 3/02/2016 I-823483015001 SELF INKING REFILL R 3/02/2016 I-823499009001 ORGANIZER, TONER, ENVELOPES R 3/02/2016 I-823499009002 CLASP ENVELOPE R 3/02/2016 I-823499689001 INDEX CARD BOX FILE R 3/02/2016 05510 PROGRESSIVE WASTE SOLUTIONS OF TX, INC I-DEC-15A DEC 15 ERROR R 3/02/2016 16900 RED THE UNIFORM TAILOR 'I-OOG12332 5 S/S TACTICAL UNIFOR24 SHIRTS R 3/02/2016 25020 SANGER HARDWARE I-A82160 QUICKRETE R 3/02/2016 I-A82164 MISC MDSE R 3/02/2016 I-A82210 FASTENERS R 3/02/2016 I-A82212 FASTENERS R 3/02/2016 I-A82277 WAND 14ARKING 34" R 3/02/2016 I-A82288 STREET KEY R 3/02/2016 I-A82355 MISC. SUPPLIES R 3/02/2016 I-A82621 NU14BER KIT, KEY R 3/02/2016 I-A82631 WHEELED GARBAGE CAN R 3/02/2016 I-A82760 CLEANING KIT FOR A14PACT GUN R 3/02/2016 I-A82807 KEY R 3/02/2016 I-A83007 FILER FUEL INLINE R 3/02/2016 I-AB3105 MIPXBARB R 3/02/2016 I-AS3139 RED THREADLOCKER R 3/02/2016 I-AS3178 FUNNEL PLASTIC R 3/02/2016 I-AS4000 DUSTER & FASTENER R 3/02/2016 I-AB4083 CUP HOOK R 3/D2/2016 I-A84093 TARP & PLASTIC R 3/02/2016 I-AB4095 TARP FOR PRESBYTERIAN CHURCH R 3/02/2016 I-B32855 BOARD STUD, ACE SINKER R 3/02/2016 I-B32885 LOCK MAILBOX, KEY R 3/02/2016 I-B32971 MISC. SUPPLIES R 3/02/2016 I-B33130 RULE TAPE R 3/02/2016 I-B33172 WOOD AND STUDS R 3/02/2016 I-B33440 BIT DRILL ROTARY R 3/02/2016 I-B33499 QUIKRETE R 3/02/2016 I-B33801 MISC. SUPPLIES R 3/02/2016 DISCOUNT A140UNT CHECK CHECK N04 AMOUNT 062478 "VOID** 60.13CR 062479 54.65CR 062479 8.19CR 062479 14.07CR 062479 94.02CR 062479 18.55CR 062479 14.49CR 062479 264.10 1,627.35CR 062480 1,627.35 284.95CR 062481 284.95 29.94CR 062482 51.99CR 0624B2 9.08CR 062482 1.40CR 062482 27.99CR 062482 15.99CR 062482 11.99CR 062482 12.26CR 062482 19.99CR 062482 22.47CR 062482 2.99CR 062482 4.99CR 062482 2.59CR 062482 4.99CR 062482 24.4BCR 062482 14.98CR 062482 5.97CR 062482 20.98CR 062482 29.99CR 062482 20.97CR 062482 16.56CR 062482 69.73CR 062482 17.99CR 062482 493.34CR 062482 4.49CR 062482 14.97CR 062482 52.39CR 062482 1,005.50 3/02/2016 1:45 PM A / P CHECK REGISTER PAGE: 4 PACKET: 07993 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK 1. NA14E / I.U. DESC TYPE DATE DISCOUNT A14OUNT NO# AMOUNT *VOID* VOID CHECK V 3/02/2016 062483 **VOID** *VOID* VOID CHECK V 3/02/2016 062484 **VOID** 25310 SANGER PLUMBING I-006482 SEWER REPAIR R 3/02/2016 2,800.000R 062485 2,800.00 08240 SIRCHIE FINGER PRINT LAB I-0241707-IN EVIDENCE BAGS R 3/02/2016 593.73CR 062486 593.73 02690 TECHLINE, INC. I-1467974-00 GREEN METER INSERT R 3/02/2016 425.00OR 062487 425.00 03440 VERMEER EQUIP. OF TEXAS I-E55540 HYDRAULICS INSPECTION PUMP R 3/02/2016 928.45CR 0624B8 928.45 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 28 29.40 23,422.79 23,452.19 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 1 0.00 30,208.83 30,208.83 VOID CHECKS: 3 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 32 29.40 53,631.62 53,661.02 TOTAL'ERRORS: 0 TOTAL WARNINGS: 0 CERTIFICATION OF UNOPPOSED CANDIDATES CERTIFICACION DE CANDIDATOS UNICOS MAY 7, 2016 GENERAL ELECTION CITY OF SANGER, TEXAS To: Mayor Muir and Members of City Council On February 1, 2016, City Council approved an ordinance ordering an election to be held May 7, 2016, for the purpose of electing a Mayor and Council Member for Place 2 and Place 4. The filing deadline for placement on the ballot for declaration of write-in candidacy has passed and each candidate is unopposed. The Texas Election Code authorizes a governing body to declare each unopposed candidate elected to office and to cancel the election for the unopposed office. As the authority responsible for having the official ballot prepared, I Tami Taber, City Secretary, of the City of Sanger, Texas, do hereby certify that the following candidates are unopposed for the May 7, 2016, General Election. Como autoridad a cargo de la preparaci6n de la boleta de votaci6n oficial, por la presente certifico que los siguientes candidatos son candidatos unicos para eleccion para un cargo en la eleccion que se llevara a cabo el May 7, 2016. Candidates (Candidatos) Office Sought (Cargo al que presenta candidatura) Thomas Muir Mayor Gary Bilyeu City Council — Place 2 Allen Chick City Council — Place 4 Tami Taber, City Secretary Date ORDER OF CANCELLATION EJEMPLO DE ORDEN DE CANCELACION The City of Sanger, Texas, hereby cancels the election scheduled to be held on May 7, 2016 in accordance with Section 2.053(a) of the Texas Election Code. The following candidates have been certified as unopposed and are hereby elected as follows: El City of Sanger, Texas, por la presente cancela la eleccion que, de to contrario, se hubiera celebrado el May 7, 2016 de conformidad, con la Seccion 2.053(a) del Codigo de Elecciones de Texas. Los siguientes candidatos han sido certificados como candidatos unicos y por la presente quedan elegidos como se haya indicado a continuacion: Candidates (Candidatos) Office Sought (Cargo al que presenta candidatura) Thomas Muir Mayor Gary Bilyeu City Council — Place 2 Allen Chick City Council — Place 4 A copy of this order will be posted on Election Day at each polling place that would have been used in the election. El Dia de las Elecciones se exhibira una copia de esta orden en todas las mesas electorales que se hubieran utilizado en la eleccion. Thomas Muir, Mayor Tami Taber, City Secretary Date of adoption (Fecha de adopcion) City of Sanger Personnel Manual March 7, 2016 502 ELM STREET SANGER, TEXAS 762656 Phone 940-458-7930 P.O. BOX 1729 Fax 940-458-4180 Breastfeeding Policy The City of Sanger supports breastfeeding mothers by accommodating the mother who wishes to express breast milk during her workday when separated from her newborn child in accordance with Fair Labor Standards Act 29 U.S.C. 207(r)(1) (FLSA). Employees who are breastfeeding shall be provided a lactation room in the Government Center, as a private place for employees who are breastfeeding to express milk during work hours. The Department Director and a Human Resources Representative will designate appropriate rooms in the government center buildings as the need arises. Contact Human Resources for current designated locations. Employees who are breastfeeding shall be provided Reasonable unpaid break .time for an employee to express breast milk for her nursing child. The employee is responsible for coordinating with her manager reasonable break times to express milk. Severe Weather and Emergency Conditions During periods of inclement weather the City Manager may implement a liberal leave policy. Under liberal leave non -essential employees will be allowed to use accrued time off or take unpaid leave instead of reporting for work. 1.14 Employment Classifications You are classified in three different ways. First you are classified as a regular or temporary employee. Second, you are classified as full-time or part-time employee based on the number of hours you are scheduled to work. In addition, you are classified as either non-exempt or exempt. All other policies described in this Personnel Policy Manual and communicated by the City of Sanger apply to all employees, with the exception of certain wage, salary and time off limitations applying only to "non-exempt" employees and certain benefits that apply only to regular, full- time employees. If you are unsure of which job classification your position fits into, please ask your supervisor. The City reserves the right to change your classification from time to time as conditions warrant. Full -Time Employees An employee who has successfully completed their introductory period (see the Introductory Period Policy for a specific definition) and who is scheduled to work forty (40) hours or more per week, every week is considered a full-time employee. Unless otherwise specified, the benefits described in this Personnel Policy Manual apply only to regular, full-time employees. Part -Time Employees An employee who works less than forty (40) hours per week is considered a part-time 27 Any other mandatory deductions to be made from your paycheck, such as court -ordered garnishments, will be explained whenever the City of Sanger is ordered to make such deductions. Error in Pay Every effort is made to avoid errors in your paycheck. If you believe an error has been made, tell your supervisor immediately. He/she will take the necessary steps to research the problem and to assure that any necessary correction is made promptly. If you are overpaid, the amount of overpayment will be deducted from your next paycheck. Overtime Pay If you are a non-exempt employee, other than public safety employees, you will be eligible to receive overtime pay of one and one-half (V/2) times your regular hourly wage for approved hours worked over forty (40) hours in one (1) week. If during that week you were away from the job because of a job -related injury, personal days, bereavement leave, vacation, sick time, or any other type of leave, paid or unpaid, those house not worked will not be counted as hours worked for the purpose of computing eligibility for overtime pay. Holiday house do count toward the forty (40) hours. Due to their unique work schedule, non exempt library employees will be paid for overtime for hours worked in excess of Eighty (80) hours in any two (2) week pay period. PTO, EIB, job related injury, bereavement, military leave and jury duty are not considered hours worked and are not included in overtime calculations For overtime purposes Holiday hours are considered hours physically worked. Non-exempt public safety employees working twenty-four (24) hour shifts will be granted overtime for all hours worked in excess of 106 hours in the two (2) week pay period. If, during that week you were away from the job because of a job -related injury, paid holiday, jury duty, vacation day, or a paid sick time, those hours not worked will not be counted as hours worked for the purpose of computing eligibility for overtime pay. Police Officers working a twelve (12) hour shift will be paid overtime for any hours over 84 hours in any 14-day pay cycle. PTO, EIB, job -related injury, bereavement, military, jury duty are not considered to be "hours physically worked" for purposes of calculating overtime. Holiday hours taken are considered "hours physically worked" for purposes of calculating overtime. Full-time Fire employees working twenty-four (24) hour shifts will be granted overtime for all hours worked in excess of 106 hours in the two (2) week pay period. PTO, EIB, job -related injury, bereavement, military, jury duty are not considered to be "hours physically worked" for purposes of calculating overtime. Holiday hours taken are considered "hours physically worked" for purposes of calculating overtime. 32 Time off is paid using your base hourly rate, excluding overtime compensation, if any. Holidays Regular frill -time employees are eligible for eighty-eight (88) hours of holiday pay each year. Holidays that occur on a Saturday or Sunday will be observed on the preceding or following workday as applicable. the day befef the day of-, or the da5l fe Employees in non -pay status on a scheduled workday immediately preceding or following a holiday shall not receive pay for that holiday. Authorized holidays include; New Year's Day Martin Luther King Jr. Birthday President's Day (Substitute September 11t" for Fire) Good Friday Memorial Day Independence Day Labor Day Thanksgiving Day Friday after Thanksgiving Christmas Eve Christmas Day Floating Holiday (If needed to complete 88 hours of Holiday leave for employees working 9 hour days. This will vary from year to year.) Paid Time Off (PTO) and Extended Illness Bank (EIB) Paid Time Off (PTO) and Extended Illness Bank (EIB) take the place of traditional Vacation, Sick leave, bereavement leave and personal leave. The following rules apply to PTO and EIB: Only regular, full time employees are eligible for PTO and EIB. Part-time, temporary, and seasonal employees are not eligible. Regular, full time employees who do not work a minimum of 38 hours in any pay period will have their PTO and EIB hours pro -rated for that period. Regular, full time employees who are on unpaid leave will not accumulate any PTO or EIB. 39 ® All non -illness related PTO must be authorized by your supervisor in advance and in writing using the standard request form. Your department head has the responsibility to maintain adequate staffing levels and has the authority to limit the approval of non - health related PTO requests in order to meet operational needs. Requests will normally be granted as long as your absence will not seriously affect your department's operations. Non health related requests may be cancelled in cases of emergency when the employee's services are required for City operations. ® If any conflicts arise in scheduling PTO requests, preference will be given to the employee with the longest length of continuous service. ® If you have unused PTO upon your resignation, retirement or lay off of your employment with the City of Sanger, you will be paid for that time at your regular base hourly rate. Employees who are terminated for cause will forfeit all accumulated PTO and EIB. ® Availability of PTO and EIB time does not override the application of the Attendance Policy, which is designed to help ensure a dependable and consistent workforce. Employees may be disciplined or even terminated under the Attendance Policy even though they still have accrued PTO or EIB available. ® Employees are required to provide complete and correct information when PTO or EIB usage is requested. If an employee is absent for three (3) or more consecutive working days, the City of Sanger will require a doctor's certificate verifying the necessity for absences and the necessity of additional time off, if any. Employees working 12 or 24 hour shifts must present a doctors certificate if absent for two (2) or more consecutive shifts. ® In addition to utilizing PTO in the event of illness, PTO may also be used for the purpose of visiting doctors, dentists or other recognized practitioners. Use of PTO for routine visits must follow the prior approval process outlined above. ® PTO or EIB, if the event qualifies, may also be used for the purpose of tending to a serious illness suffered by a member of your immediate family, in the event the illness requires your personal time and attention. For purposes of this policy, immediate family includes spouse, dependent child, or a dependent parent, or dependent sibling living in your home. ® In the event of an illness or injury which is covered by Workers' Compensation insurance, this Policy will not apply, but will defer to State statutes. ® Employees on FMLA leave must use any and all accrued PTO and EIB leave available. ® PTO or EIB must be accrued prior to use. Negative balances are not allowed. ® EIB is intended to provide employees with paid compensation due to extended illness or injury and other specifically designated uses. The Employee must request EIB in writing, provide all necessary documentation and gain approval before the leave commences. Failure to do so will result in the leave being charged to PTO or being unpaid. ® EIB may be used after an employee is off for twenty-seven (27) hours (thirty-two [321 hours for 24-hour shift employees) for personal or immediate family illness or injury as defined herein. 40 EIB may also be used by employees on approved FMLA leave, whether consecutive or intermittent. Employees off on EIB shall keep Human Resources informed of any changes in circumstance that may affect the status of EIB leave. EIB shall be granted for bereavement leave at the maxinnim amount of three (3) working days per occurrence and five (5) per year to regular, frill -time employees upon request to make arrangements for and attend funeral services of the employee's spouse, child, parent, grandparent, sibling and the spouse's child, parent or grandparent. Documentation of the death must be provided and may consist of an obituary or funeral program. If documentation is not provided the EIB will be converted to PTO. PTO may also be used to make arrangements for and attend other funerals with prior approval from your supervisor. Employees on unscheduled PTO or EIB due to illness must remain at their residence except for incidental trips to the store or doctor. Accrual of PTO and EIB Eligible employees accrue PTO monthly. New employees hired into management positions will accrue leave beginning at bevel II and progress in five-year increments. The PTO accrual rate is based on length of employment, as follows: Years Employed Full Time 0 to 4 years and 11 months 5 to 9 years and 11 months 8, 9, 10 or 12 Hour Shift 10.75 hours/month 12 hours/month 24 Hour Shift 12 hours/month 14 hours/month Level I Level II Level III 10 to 14 years and 1 Imonths 14 hours/month 16 hours/month Level IV 15 year and over 17 hours/month 20 hours/month EIB All full time employees 4 hourshrionth 5 hours/month Accumulation Rights PTO may be carried over from year to year. Employees may only accumulate a maximum of 320 hours of PTO (380 for 24 hour shift personnel) by the end of the calendar year. Employees should manage their time so that they do not exceed the end of year maximum. No time may be accrued over the year end cap and will be lost without compensation. From the first payroll in December until the last payroll in January, an employee may be allowed to sell a maximum of 40 hours of PTO back to the City provided that a minimum balance of forty (40) hours is maintained. Sale back of PTO may be suspended at any time by the City Manager. EIB may be carried over and accumulated from year to year, up to a maximum of 480 hours (580 hours for 24 hour shift employees). 41 employee whose insurance benefits are cancelled (due to non-payment of premium) shall have insurance benefits restored as if there was no break in coverage. Insurance benefits for the employee will be restored without the employee having to meet any qualifications, take a physical examination or satisfy pre-existing conditions. C. Failure to Return to Work The City may require any employee who fails to return to work after using FMLA to reimburse the City for any insurance premiums paid by the City to maintain the employee's health, vision and or/dental coverage. D. Benefit Accrual Any employee in an unpaid FMLA leave status n 1�= ° ' '�� rY ^ +atus will not accrete PTO or EIB leave. E. Notification of Need Employees are required to give thirty (30) days notice when possible to their supervisors of intent to take FMLA. If 30-day notice is not possible, notice should be provided immediately upon determination of need. F. Certification Any employee requesting FMLA leave under this policy must provide a completed certification to support the request for FMLA leave (Employee's Serious Health Condition, Certification for Family Member's Serious Health Condition, Certification of Qualifying Exigency, Certification of Serious Injury/Illness of Covered Servicemember). The medical certification form must be frilly completed by the patient's health care provider. The qualifying exigency certification form must be fully completed by the employee, must include appropriate facts supporting the need for leave and must include written documentation supporting the request. The City , at its expense may require a second opinion from a health care provider of its choice. If the opinions of the two health care providers conflict, the City may require, at its expense, a third medical opinion from a health care provider mutually agreed upon by the employee and the City. The third opinion shall be considered final and binding on both the employee and the City. The City is not permitted to require a second or their opinion for "qualifying exigency certifications" or "Military caregiver leave certifications". G. Reduced/Intermittent Work Schedule W 3. Sickness unsubstantiated by a physician's statement in accordance with personnel policy; 4. The stoppage of work or the abstinence in whole or in part from the full, faithful and proper performance of the duties of employment; or 5. An acceleration of work performance resulting in an unreasonable and substantial increase in City activity. X. No employee shall be or become a member with intent to further its aims of any organization, association, movement or group which advocates or approves the commission of acts of force or violence to deny others their rights under the Constitution of the United States or which seeks to alter the form of government of the United States by unlawful means. Y. No employee shall make known any information concerning the progress of an investigation, a known or reported law violation, a condition against which action is to be taken at a future time or any proposed law enforcement action to any person not authorized to receive it. An employee shall treat the official business of the City as confidential and shall disseminate information regarding official business only to those for whom it is intended in accordance with established City procedures and consistent with the Texas Public Information Act. An employee may remove or copy official records or reports from a City office only in accordance with established procedures and with the approval of the applicable Department Head. An employee shall not promise confidentiality or divulge the identity of a person giving confidential information except when authorized by a proper authority and necessary in the performance of their work. Further, an employee shall not use information gained from any City information system for anything other an official City business. An employee shall cooperate in an internal investigation in which they are the primary focus or for which they are a witness or affected party. VI. Safety 6.01 Weapons The City of Sanger bey. + ; oFt + to establish clear policy the -adlorkplae . Specif caul, the Git ohibil .,11-p • 1 enter the Git of Q.,, geF prapecty f+o . oar-pying a handgun, t;,•Annn, or othef ^ohibi ed weapon rcm o any kind oleos 0f whether le;�r S HOC eEl te-Earr�the-=9Peup` t,'� or= not— opens may -be1 *tee e'mpley€ s-4oc.1. a oved f+om. the vehicle. 61 ,1. +:— 4-- 4- ey-A4 l4e—po liee viz cGi��SeE�}i'its'�cirrrE�rizri-vcii('r 3"cc�vrrs—v�iiv l by u_g �, ++ + 1 +1 A (`:+.: Cn rn,• +n��.• •,11->_a.tJon An th&pFepe+ty: "MIN faffranm — N 0 VI SED"" The City of Sanger believes it is important to establish a clear policy that addresses weapons in the workplace. Specifically, the City prohibits employees from carrying a handgun, firearm, or other prohibited weapon of any kind unless the person is licensed to carry the weapon. For those licensed to carry a weapon, other than peace officers, the following rules apply. 1. Employees with a valid handgun license are permitted to carry a handgun concealed while on duty in accordance with this policy and State Law. The open carrying of a handgun while on duty is prohibited. Long guns are prohibited. 2. Prior to carrying the weapon on duty employees must provide the city with a copy of their handgun license and complete a handgun authorization form. 3. Employees shall keep the handgun concealed and shall properly and safely handle the weapon at all times. 4. Handgun safety is the responsibility of the employee and the employee accepts sole responsibility and liability for their actions. 5. If an employee's handgun license is terminated or suspended for any reason the employee must notify Human Resources immediately and cease carrying a weapon. 6. Employees must obey all Federal, State and Local laws and regulations and shall not carry a weapon into prohibited areas. 7. Any weapon left in a city vehicle or in a city building shall be secured in a locked gun case provided by the employee. 8. At all times your weapon shall be concealed on your person, locked in your private vehicle or locked in an employee provided lockbox. Weapons shall not be displayed to other employees or the public at any time. 9, Cleaning of weapons on City property is prohibited. 10. Carrying a weapon while on duty is a privilege and not a right. Failure to comply with this policy may result in the termination or suspension of that privilege and may further subject the employee to disciplinary action. "Texas State Law allows employees to carry a weapon in their private vehicle without a license. It is the responsibility of the employee to ensure any weapon in their private vehicle on city property is properly secured. Any employee illegally carrying a weapon on duty may be subject to immediate termination. Further, it is every employee's responsibility to report immediately to his/her supervisor if 62 another employee is in possession of a prohibited weapon. Failure to report immediately to your supervisor is grounds for disciplinary action tap to and including immediate termination. 6.02 Restricted Areas In the interest of safety and security, certain portions of City facilities may be restricted to authorized personnel only. Such areas will be clearly marked. Some areas may be designated no smoking areas as well. 6.03 Security Maintaining the security of City buildings and vehicles is every employee's responsibility. Develop habits that ensure security as a matter of course. For example: Always keep cash properly secured. If you are aware that cash is insecurely stored, immediately inform the person responsible. Know the location of all alarms and fire extinguishers, and familiarize yourself with proper procedures for using them should the need arise. When you leave the premises make sure that all entrances are properly locked and secured. VfI. Separation of Employment 7.01 'Termination The City of Sanger operates under the principle of At -Will employment. This means that neither you nor the City has entered into a contract regarding the duration of your employment. You are free to terminate your employment with the City of Sanger at any time, with or without reason. Likewise, the City of Sanger has the right to terminate your employment, or otherwise, transfer, or change your employment status or classification at any time, with or without reason, at the discretion of the City. The City of Sanger hopes and expects that you will give at least two (2) weeks notice in the event of your resignation. Your last day must be on a day that you are scheduled to work and not on a day off. 7.02 Insurance Conversion Privileges According to the Federal Consolidated Omnibus Budget Reconciliation Act (COBRA) of 1985, in the event of your termination of employment with the City of Sanger or loss of eligibility to remain covered under our group health insurance program, you and your eligible dependents may have the right to continued coverage under our health insurance program for a limited period of time at your own expense. 63 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By: March 7, 2016 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Ab Date lG ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Conduct a Public Hearing, Consider, Discuss, and Possibly act a Request From Value Builders for Approval of Alternative Exterior Building Materials and/or Design for the Sanger Circle Duplexes Located on Ashton Drive, Villas Drive, and Sanger Circle Drive. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS [:]OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The properties are 23 lots zoned 2F Two Family Residential District. They are located in the 3900 block of Ashton Drive, the 4900 and 5000 blocks of Villas Drive, and the 4900 (odd numbers only) and 5000 blocks of Sanger Circle Drive. The applicant is proposing to construct upon each of the 23 lots a duplex. The City's architectural standards require that "all exterior facades for the first story of a new single- family residence or duplex in any zoning district, except where specifically exempted except within the Central Core District, shall be constructed of a minimum of one hundred (100) percent masonry construction, including and limited to: brick, stone, granite, marble, cast stone or stucco. All other floors shall be constructed of a minimum of fifty (50) percent masonry." - §3.2100 (b). The applicant has submitted 4 different building elevations for Council's consideration. Each has a combination of listed materials (brick) and not listed materials, such as fiber cement siding. They are attached to this report. STAFF OPTIONS & RECOMMENDATION The City Council may approve an alternative to use a different material or design if they find that the material or design meets or exceeds the intent of this article after conducting a public hearing" §3.2101 (f). If Council chooses to approve these building elevations, Staff requests that it be a blanket approval, so that any of the four elevations can be used on any of the 23 duplex lots. This will avoid having to assign one specific elevation to each lot, and then reappear before Council if any changes need to be made during permitting or construction. 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U/3 Lr) :ss2N(3(3v [Muv l(d ry F— u ui Lij w 0 0 H F— V) Ll- 7777 .a < CL --------- — LU --------- :2i oo 0 :2E 2 LL. C) -________ -________ -_________ -_________ -_____ ui 80.00' @ S 88°44'34" E r----—--—-—- —-— -—-—- LOT 2 AREA: 12,177 S.F. SLAB AREA: 3,407 S.F. FLATWORK AREA: 1,748 S.F. ' r201B.L_---------- ml N �o I I 2D'6.L. Im 1 m m I I I 1 ( 5e-a• � 1.1-lu ' I I I i I 1 (C, w > W >04 v I 'o o I' d d Od 0 1 N IU ( U zo 1 Ico N I� x �I X X X m .I ml I� coI _J �— — 25' B 1- I' DR�VE I - I DRIVE o 15' U.E. N '�- i - — - - - — _ ,- 40.29' 39.98' S8 l°E BRICK PAVERS o. �5 4' SIDEWALK EXPANSION JOINT 18" CURB & GUTTER BETWEEN DRIVES SANGER CIRCLE DRIVE 50' R.O.W. N PLAN fUl SANGER CIRCLE t�(���)p _'� XXXX BANGER CIRCLE DRIVE 2 5 0 A 141 // �%11I11E Btlt 118TS, �ICG. �� IOSCALE: BLOCK: j AIDA,IV1;SON CCPYRIGM ©zais .. NdY'� Q Rath, I�it�. K•,.ae tinho designs.com DATE il.l &2015 ---------- J 101 'Ps. I �cs fly a A A= - -- ------- M 19 . --- FffP 0�: 7 mammas s'— Ell 0 I ply -Zln- -7 > - ----------- Es 0 ---------- AAJOAAA A WA N ADDRESS: PLAM C�' 1tv'sn'9 K L 0 0 I LIAV IX51�, 1&1 -1 250k WR XXXX SANGER CIRCLE DRIVE E3 s =O G °3aa p, e; x o01A a� "71 yam �Pr yo R9- D r r _ : 1 OSO6. a ex on _a 3ppw y In n9W5 D sae ao H z" n x°off Oh3 B Z m m f3 - °50 ri r L--- - - -------- - ---- - ------------ _ - , Si_....,- - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - v - tr-------------------- Iti i 9I (����___ _.._� ADDRESS: .#�.bA11ASO�l ��p� U .i�E Ce��� J Ftiiane�'— o m < n_w.aA �I `Ualsie Btt�ders, �%izc. xexx snrlct� ciKcie Delve p nwi.od°msonhomedesi scorn ? v v, A pi 0 m m < 0 z M, o 0 -- ------------------ ------------- o -U I. T--------------------- S9 ADDRESS: n PLAN AOAMON Value 0 XXXX SANGER CI RCLE DRIVE PL ADDRESS: C. XXXX SANGER CIRCLE DRIVE 2504 Y g m Aso- 19 n C;lp 3 0, V!q N G z "AWON It. j 14 Mike.— Y., Mif . � I'I III Iji .......... ICI j I or-;,.-" . CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By: March 7, 2016 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ®ORDINANCE 03-07-16 ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss and Possibly Adopt Ordinance 03-07-16 Requiring a Visible Electrical Ground for Residential Electrical Meter Bases FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The Electric Department has proposed this ordinance to require a visible electrical ground to be installed on the exterior of the building from the meter base to a ground rod for all new residential installations and upgrades. The ordinance would add a visible grounding requirement to Section 3.500 Electrical Code §3.507 Minimum Standards of Work. STAFF OPTIONS & RECOMMENDATION Staff recommends adoption of the new requirement. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Ordinance 03-07-16 Agencies: None ORDINANCE 03-07-16 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, REQUIRING VISIBLE GROUNDING OF RESIDENTIAL ELECTRIC METER BASES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sanger Electric Department provides electrical service to residential customers; WHEREAS, the Department strives to set standards that provide safety for customers, contractors, and employees; and WHEREAS, proper grounding of an electrical meter base is an important safety precaution; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1 The Code of Ordinance is hereby amended to add the following section to Section 3.507 Minimum Standards of Work: (4) All newly constructed and remodels that involve an electrical meter base update shall have an external ground that can be visually inspected by the City of Sanger Electric Department. Ground shall be of continuous copper (Minimum #6 Solid) conductor attached to the meter base and must be inside a metallic conduit (which is attached to the structure) from the meter base to ground level from where it can be buried and attached to the ground rod. Section 2 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 5 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 7th day of March, 2016. Mayor Thomas Muir ATTEST: City Secretary Tami Taber WORK AUTHORIZATION NO. 3 Date: , 2016 Project Name: Wastewater Treatment Plant Expansion Project Date of Agreement: , 2016 This Work Authorization is made pursuant to the terms and conditions of the Agreement entered into by and between The City of Sanger, a municipal corporation, and situated in Denton County, Texas, ("The Client') and HRM Land Acquisition Solutions, LLC of Wimberley, Hays County, Texas ("The ROW Contractor "). 1. ROW CONTRACTOR: CLIENT: HRM Land Acquisition Solutions, LLC City of Sanger 15401 Ranch Road 12, Suite 107 201 Bolivar St Wimberley, TX 78676 Sanger, TX 76266 Attn: Rene Moulinet, Jr. Attn: Mike Brice President City Manager 2. SCOPE OF SERVICES The Contractor shall perform the Basic Services outlined in EXHIBIT A, herein in accordance with the Agreement and directed in writing by The Client. 3. ESTIMATED FEE SCHEDULE as outlined in EXHIBIT B. 4. RATE SCHEDULE as outlined in EXHIBIT C. 5. AUTHORIZATION OF CHANGE IN SERVICES as outlined in EXHIBIT D. The ROW Contractor shall perform the Basic Services outlined in Section 3 herein, and will be delivered to the Client, on a TBD schedule, after receipt of this fully executed Work Authorization No. 3 Contract in accordance with the Agreement and directed in writing by the Client, for the following projects as identified in the Scope of Services section below and Right of Way Exhibit Maps provided by Alan Plummer Associates, Inc. Engineers: HRM Land Acquisition Solutions, LLC City of Sanger By: 5T %tee By: Printed Name: H. Rene Moulinet Jr. Title: President Printed Name: Mike Brice Title: City Manager Date: Date: EXHIBIT A BASIC SERVICES Services to be provided by ROW Contractor I. SCOPE OF SERVICES The ROW Contractor shall perform the Basic Services outlined in Section 2 herein, and will be delivered to the Client, on a TBD schedule, after receipt of this fully executed Work Authorization No. 3 Contract in accordance with the Agreement and directed in writing by the Client, for the following Projects as itemized below and on the Right of Way Exhibit Map & Field Notes provided by Alan Plummer Associates, Inc. Engineers: 1. Wastewater Treatment Plant Expansion Fee Simple Parcel Acquisitions 2. Cowling Lift Station Easement Acquisitions 3. New Outfall Line Easement Acquisitions 4. New Force Main Line Easement Acquisitions II. SERVICES OF THE ROW CONTRACTOR 1. Project Administration A. Communication (1) Provide monthly summaries of project expenses including amounts authorized, amounts paid and budget forecasting. (2) Maintain current status reports including contact reports of all parcel and project activities and provide monthly. (3) Prepare initial property owner contact list for use by THE CLIENT in distribution of ROW Contractor introduction letters. B. File Management (1) Project and parcel files will be kept in ROW Contractor's office. (2) Prepare invoices utilizing ROW Contractor's standard payment submissions forms with supporting documentation. (3) Maintain records of all payments including check number, amount, and date paid, etc. (4) Maintain copies of all correspondence and contacts with property owners. C. Meetings (1) Participate in project review meetings on a monthly basis. 2. Title Research/ Title Coordination Services A. The contractor will research, examine and obtain the necessary public records to determine land ownership, including the name and address of owners. B. ROW Contractor to receive preliminary title commitment or preliminary title search, from a to be selected Title Company that will be providing Title Insurance for fee acquisition parcels. C. Analyze preliminary title report to determine potential title problems, propose methods to cure title deficiencies. D. Perform title curative services necessary in order to obtain the required releases from mortgagors, lien holders and other leasehold interests on all required parcels to the County. E. ROW Contractor will request the necessary payment from City required from mortgagors, lien holders and other leasehold interests for their fees connected with said transactions and assemble all pertinent information into working files. F. Obtain updated title information along with other forms and certified copy of the instrument of conveyance necessary. G. Contractor will also assure the recordation of all original instruments in the name of the City immediately after the closing of each parcel at the Denton County Clerk's office. 3. Appraisal Coordination Services A. The ROW Contractor shall arrange for the services of State -Certified appraiser, who will furnish an appraisal report at THE CLIENT expense that establishes the fair market value of a parcel from which a fair offering price for land and improvements may be determined. B. The ROW Contractor shall submit a copy of each appraisal to THE CLIENT for review and approval of value, prior to making the written offer to the property owner. 4. Negotiation Services A. Set up permanent files containing negotiation records on the Project during the process of the work, which includes negotiators reports, copies of written correspondence, and other pertinent documentation. B. Provide owner(s) a notice of intent to purchase the property, and a written offer to purchase the required parcel. The offer shall be the value approved as just compensation by the Contract Manager. C. Negotiate in good faith with all property owners for all parcel(s) of land designated to be acquired, either by purchase or by donation, for the Project. D. Make a diligent effort to contact each owner or owner's representative to discuss the offer and terms of acceptance, the Project's potential effect on the property, and any other issues or concerns an owner may have related to the negotiation and acquisition process. E. If negotiations fail, the ROW Contractor shall recommend to THE CLIENT the initiation of proceedings in eminent domain. THE CLIENT reserves the right to request that the ROW Contractor terminate negotiations with an owner, should THE CLIENT feels it is in THE CLIENT's best interest to do so. F. If required by THE CLIENT, send property owner(s) and any legal representatives a final offer letter (via Certified Mail, return receipt requested) which accurately reflects THE CLIENT final offer to purchase the required Easement or Fee Simple interest in the tract or parcel. G. Provide to THE CLIENT a complete negotiation file for each parcel, to consist of copies of all pertinent negotiation file information. 5. Condemnation Support Services (Where required) The Clients Attorney will be responsible for all matters requiring legal opinions, litigation, or legal interpretation regarding acquisition, unless otherwise authorized in writing. The ROW Contractor agrees to work with The Clients Attorney, or other assigned counsel, when legal matters are to be addressed. If required, the Contract manager and the ROW Contractor will: A. Recommend the institution of proceedings in eminent domain against a landowner after all good faith negotiation efforts have failed. B. Advise the Client Attorney, as needed, on any recommendation for the initiation of proceedings in eminent domain. C. Provide to THE CLIENT a complete negotiation file for each parcel, to consist of copies of all pertinent negotiation file information, appraisal, title commitment, and title curative report. 4 EXHIBIT B Estimated Fee Schedule THE MAXIMUM AMOUNT PAYABLE FOR BASIC SERVICES UNDER WORK AUTHORIZATION NO.3 WITHOUT MODIFICATION IS AS FOLLOWS: Estimated Budget for Negotiating (1) Fee Simple Land Parcels and (4) Easement Parcel Acquisition's. Work Product Per Task Cost TASK 1— PROJECT ADMINISTRATION $650 x 5 = $ 3,250 TASK 2 —TITLE SERVICES $380 x 5 = $ 1,900 TASK 3 — APPRAISAL COORDINATION $350 x 5= $ 1,750 TASK 4 — NEGOTIATION SERVICES $2,100 x 5 = $ 10,500 TASK 5 — CONDEMNATION SUPPORT $825 x 2= $ 1,650 Subtotal — Task: $ 19,050 Estimated Reimbursable Expenses: Travel/Mileage — (IRS Rates @ $0.54/ mi.) $ 2,475 Copying/Printing/Plotting/Postage $ 400 Subtotal — Expenses: $ 2,875 Total $ 21,925 Recording Fees to be billed at cost and reimbursed by The Client. 5 RATESCHEDULE Fees shall be billed on a direct hourly basis at the following 2016 rates: CLASSIFICATION Per Hour Rate Project Manager/Principal $120.00 per hour Sr. Acquisition Agent/Title Attorney $112.00 per hour ROW Agent $ 99.75 per hour Administrative Specialist $ 75.00 per hour Secretarial/Clerical $ 55.00 per hour The above hourly rates shall remain in effect through the end of the current year. An adjustment of 5% will be made to the fee schedule to reflect those rates to be charged during any subsequent year. This procedure shall be repeated at the end of each calendar year. EXHIBIT D AUTHORIZATION OF CHANGE IN SERVICES For THE CITY OF SANGER PROJECT: CONTRACTOR: HRM Land Acquisition Solutions, LLC CHANGE AUTHORIZATION NO: ORIGINAL CONTRACT DATE: DATE OF CHANGE: WORK TO BE ADDED FROM SCOPE OF SERVICES Work to be Added: Total Estimated Net Increase/Decrease in Cost: $ Previous Contract Amount: $ Net Increase/decrease in contract amount: $ Revised contract amount: $ Requested by: By: Name: Title: Approved by: By: Name• Title: Date: , 2016 Date: .2016 7