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02/16/2016-CC-Agenda Packet-RegularSautge� *TEXAS AGENDA CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 16, 2016 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: February 1, 2016 - Work Session February 1, 2016 — Council Meeting February 2, 2016 — Special Work Session b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Request for Qualifications for Engineering Services. 6. Consider, Discuss and Possibly Approve the 5r' Amendment to Extend the Wholesale Electric Purchase Contract With AEP through December 2023. 7. INFORMATION ITEMS: a) Financial and Investment Report — December 2015 b) All American Dogs Report — January 2016 c) Status of Capital Projects 8. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: at ��"_ 4.m. and shall remain posted until meetin s adjourned. OF �lJ��► I ill/�i� ���I\IIiII:I1:t1j�0,! Tami Taber, City Secretary City of Sanger, Texas _ 1� TEXAS IIolt%% MINUTES: CITY COUNCIL WORKSESSION February 1, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman Gary Bilyeu, Councilman David Clark and Councilman Allen Chick OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Joe Iliff Development Services Director 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:00 p.m. 2. Presentation by Joe Iliff, Development Services Director, on Architectural Standards. Architectural standards were adopted over 15 years ago for new residential and commercial buildings. In recent years, the standards have been amended. Even though the core of the ordinances remains the same, Council has approved several alternate designs, or the use of alternate materials on commercial and residential structures. Joe is requesting direction from Council on whether the standards should be revised to approve these designs and uses by right, eliminating the need for Council approval each time. Joe will bring potential revisions at a later meeting. 3. Presentation by Joe Iliff, Development Services Director, on Roadway Impact Fees. Roadway impact fees are fees that are collected on new development for the funding of roadway facilities attributable to the increased traffic demanded by new construction. The fees go in a fund separate from the City's General Fund and can be spent on the construction of new roads, but cannot be spent to repair or replace existing roads. Joe advised that the fees would be collected with the building permit. A study was prepared by Eikon to determine a projection of future traffic, the projected costs of the future road projects and the ratio between the two. Discussion between Council was held. This item will be brought back at a later meeting. 4. Adjourn. Mayor Muir adjourned the meeting at 7:03 p.m. MINUTES: CITY COUNCIL MEETING February 1, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman David Clark, Councilman Gary Bilyeu and Councilman Allen Chick OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Joe Iliff Development Services Director, Melanie Johnsson, Rev. Grant Bowles, Jonathan and Connie (unknown last name), Dusty Hicks, Billy Pyron, MaryAnn Pyron, Blake Pyron, Dallas Proctor, Mary Blakely, Amy Blakely, Justin and Tanner (unknown last name), Mitchell Pyron, Brandon Miller, Peggy Arrington and Dennis Arrington 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:10 p.m. Councilman Allison led the Invocation followed by Councilman Bilyeu leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). None. CONSENT AGENDA 3. a) Approval of Minutes: January 4, 2016 - Work Session January 4, 2016 - Council Meeting January 19, 2016 — Work Session b) Disbursements c) Consider, Discuss and Possibly Approve Resolution #R02-02-16 — Adopting the Denton County Mitigation Action Plan (HazMAP) Councilman Bilyeu made a motion to approve. Seconded by Councilman Boutwell. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Act on Approving Audit for Fiscal Year End 2014/2015 by Brooks Cardiel PLLC. Mike Brooks, partner with Brooks Cardiel PLLC, went over the audit. This is the second year that they have performed the City's audit. The City's total combined net position is $28, 948,124 at September 30, 2015. Of this, $9,279,673 (unrestricted net position) may be used to meet the City's ongoing obligations to the citizens and creditors. At the close of the current fiscal year, the City's governmental funds reported combined fund balances of $5,572,814, an increase of $1,482,617. As of the end of the year, the unassigned fund balance of the General Fund $1,828,676 or 36% of total General Fund expenditures. The City had an overall increase in net position of $3,116,003, which is primarily due to strong general and utility revenues. Councilman Boutwell made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 6. Consider, Discuss and Approve Location of the Cowling Road Lift Station. Gary Bilyeu made a motion to approve at the current site. Seconded by Councilman Boutwell. Motion carried 4-1. Councilman Chick voted against. 7. Conduct a Public Hearing Regarding a Specific Use Permit for Blake's Snow Shack, a Quick Service Food and Beverage Shop Located at 400 Locust Street. Mayor Muir opened the Public Hearing at 7:17 p.m. MaryAnn Pyron spoke to the City Council about this opportunity for her son Blake. The snow cone trailer is 8.5' x 16' and would be parked on a vacant slab near the Sanger Bargain Depot/Crisis Center. Blake Pyron briefly spoke to the City Council. No one spoke against. Mayor Muir closed the Public Hearing at 7:21 p.m. 8. Consider, Discuss and Possibly Approve Ordinance #02-01-16 — Amending the Official Zoning Map to Grant a Specific Use Permit for a Quick Service Food and Beverage Shop Located at 400 Locust Street. Councilman Allison made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 9. Conduct a Public Hearing on Rezoning Property Located at the Southeast Corner of Sanger Circle Drive and Wagon Wheel Drive (5001, 5003, 5005, 5007, 5009 and 5011 Sanger Circle Drive), From a 2F Two -Family Residential District to PD-SFA Planned Development — Single Family Attached Residential District. Mayor Muir opened the Public Hearing at 7:52 p.m. No one spoke for or against. Joe Iliff advised that the rezoning will rearrange the property lines and ownership of the subject area, but not how it physically appears or will function. Mayor Muir closed the Public Hearing at 7:56 p.m. 10. Consider, Discuss and Possibly Approve Ordinance #02-02-16 — Amending the Official Zoning Map to Rezone the Properties Located at the Southeast Corner of Sanger Circle Drive and Wagon Wheel Drive (5001, 5003, 5005, 5007, 5009 and 5011- Sanger Circle Drive), From a 2F Two -Family Residential District to PD-SFA Planned Development — Single Family Attached Residential District. Councilman Bilyeu made a motion to approve. Seconded by Councilman Allison. Motion carried unanimously. 11. Conduct a Public Hearing for Use of Alternative Exterior Building Materials and/or Design for the Cotton Patch Shopping Center Located at 904 S. 5" Mayor Muir opened the Public Hearing for Item 11 and Item 13 at 7:57 p.m. Dallas Proctor, architect for this project, briefly described to the City Council the changes to be made. He is proposing to construct an addition to the building, providing additional space for retail use and changing the appearance of the existing building to match the new addition. No one spoke against. Mayor Muir closed the Public Hearing at 8:07 p.m. 12. Consider, Discuss and Possibly Approve the Use of Alternative Exterior Building Materials and/or Design for the Cotton Patch Shopping Center Located at 904 S. 5tn Councilman Bilyeu made a motion to approve metal on the rear side and the other sides will be masonry or stone products with a minimum 25 year material life span. Seconded by Councilman Boutwell. Motion carried unanimously. 13. Conduct a Public Hearing on Rezoning the Property at the Cotton Patch Shopping Center Located at 904 S. 5t}' From B1 Business District to PD-B-1 Business District. See Item II. 14. Consider, Discuss and Possibly Approve Ordinance 902-03-16 — Amending the Official Zoning Map to Rezone the Property at the Cotton Patch Shopping Center Located at 904 S. 5th From B1 Business District to PD-B-1 Business District. Councilman Bilyeu made a motion to approve. Seconded by Councilman Boutwell. Motion carried unanimously. 15. Conduct a Public Hearing on Rezoning the Property Located at the Northeast Corner of 3rd and Plum Street From MF-1 Multi -Family Residential District-1 to MF-2 Multi - Family Residential District -2. Mayor Muir opened the Public Hearing for Item 15 and 17 at 8:30 p.m. Brandon Miller is requesting rezoning to construct up to eight dwelling units on each site. No one spoke against. Mayor Muir closed the Public Hearing at 8:37 p.m. 16. Consider, Discuss and Possibly Approve Ordinance #02-04-16 — to Rezone the Property Located at the Northeast Corner of Yd and Plum Street From MF-1 Multi -Family Residential District-1 to MF-2 Multi -Family Residential District-2. Councilman Allison made a motion to approve. Seconded by Councilman Bilyeu. Motion carried 4-1. Councilman Chick voted against. 17. Conduct a Public Hearing on Rezoning Property Located at the Northwest Corner of 3rd Street and Plum Street, From SF-8 Single Family Residential District 1 to MF-2 Multi -Family Residential District-2. See Item 15. 18. Consider, Discuss and Possibly Approve Ordinance #02-05-16 — to Rezone the Property Located at the Northwest Corner of 31'1 Street and Plum Street, From SF-8 Single Family Residential District-1 to MF-2 Multi -Family Residential District-2. Councilman Boutwell made a motion to approve. Seconded by Councilman Bilyeu. Motion carried 4-1. Councilman Chick voted against. 19. Discuss, Consider and Possibly Approve Ordinance #02-06-16 - Ordering and Providing Notice of a General Election for the Purpose of Electing a Mayor, Councilmember Place 2, Councilmember Place 4 and Approving a Joint Election Agreement and Contract With Denton County for Election Services. Councilman Allison made a motion to approve. Seconded by Councilman Clark. Motion carried unanimously. 20. INFORMATION ITEMS: a) All American Dogs Report — December 2015 b) Motor Vehicle Racial Profiling Report for 2015 21. Adjourn. Mayor Muir adjourned the meeting at 8:47 p.m. MINUTES: CITY COUNCIL SPECIAL WORKSESSION February 2, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee Allison, Councilman Gary Bilyeu, Councilman David Clark and Councilman Allen Chick OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Jim Bolz Water/Wastewater Supervisor, Neal Welch Public Works Director, Joe Falls, Mary Falls, Rob Flinkinger, Mike Riley, Laura Riley and Neil Harris 1. Call Meeting to Order. Mayor Muir called the meeting to order at 4:10 p.m. 2. Update on the Water/Wastewater Treatment Plant. A Power Point presentation was given by Jeff Caffey of Alan Plummer Associates over water/wastewater treatment plant improvements, an expansion permit and also discussed discharge issues. Currently, Sanger has four different package plants. The results of an earlier evaluation were to remain at the current site or rehabilitate and expand plants 2, 3 and 4. Janet Sims does regulatory work for Sanger's permit and she advised that it expires in October 2016. Betty Jordan of Alan Plummer Associates explained the water/wastewater treatment process and briefly spoke about wetland systems. Lengthy discussion between the Council and Alan Plummer Associates. Council recommended another work session. 3. Adjourn. Mayor Muir adjourned the meeting at 6:30 p.m. 2/03/2016 11:24 A14 A / P CHECK REGISTER PACKET: 07936 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT E CHECK CHECK VENDOR NA14E / I.D. DESC TYPE DATE 25070 ALL AMERIC.AN DOGS INC E I-2515 JAN SHELTER SERVICE R 2/03/2016 B` ALTEC ALTEC INDUSTRIES, INC j [ I-5257987 DIGGER TRUCK R 2/03/2016 02460 AT&T MOBILITY I-01282016 12/23/15-1/22/16 R 2/03/2016 20410 CARE NOW CORPORATE I-963519 CARE NOW DRUG TESTS R 2/03/2016 i 00600 CITY OF SANGER I i I-2/1/16 12/16/15-1/14/16 D 2/03/2016 17950 CLAYTON, ZAC I-346414 REIMBURSE FOR BOOTS R 2/03/2016 E 21100 COLEMAN LAW FIRM I-201602016002 JANU.ARY-MUNICIPAL PROSECUTOR R 2/03/2016 26410 DENTON COUNTY CLERK I-R58589 RELEASE OF LIEN 558589 614 N 2 R 2/03/20166 13300 DENTON SAND & GRAVEL I-42758 VOLLEYBALL SAND R 2/03/2016 29640 FIRST CALL I-256507 ADAPTER R 2/03/2016 I-256616 HORN BUTTON R 2/03/2016 I-257551 MULTI RELAY R 2/03/2016 I-257555 BUTT SPLICE R 2/03/2016 18790 FUEL14AN I-NP46478013 1/18/16-1/24/16 R 2/03/2016 I-NP46507372 1/25/16-1/31/16 R 2/03/2016 E 09230 GRACE, RONNIE I-163467 REIMBURSE FOR JEANS R 2/03/2016 I-7517 REIMBURSE FOR BOOTS R 2/03/2016 i 07630 GREEN, JOSHUA I-201602016006 REIMBURSE FOR JEANS R 2/03/2016 PAGE: 1 CHECK CHECK DISCOUNT A14OUNT NO# AMOUNT 3,400.000R 062244 3,400.00 1,951.05CR 062245 1,951.05 776.67CR 062246 776.67 110.000R 062247 110.00 35,206.64CR 000000 35,206.64 150.000R 062248 150.00 300.000R 062249 300.00 30.000R 062250 30.00 1,905.000R 062251 1,905.00 14.99CR 062252 3.99CR 062252 16.23CR 062252 27.97CR 062252 63.18 897.28CR 062253 1,263.12CR 062253 2,160.40 125.000R 062254 150.000R 062254 275.00 125.000R 062255 125.00 2/03/2016 11:24 AI4 A / P CHECK REGISTER PACKET: 07936 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK �_. RJR NAME / I.D. DESC TYPE DATE 29820 GUEST SERVICES I-201602016003 SIX DAY COURSE M. UILLIAMS R 2/03/2016 15820 KRAFTSMAN COMMERCIAL PLAYGROUND & WATER PARK I-32633 SUPPLIES R 2/03/2016 1 MICHAEL OR KRISTEN GRACE I-201602016001 CC RE R 2/03/2016 08690 O'REILLY AUTO PARTS I-1959-258156 PARTS R 2/03/2016 I-1959-258810 PARTS R 2/03/2016 I-257655 FUEL HOLDER R 2/03/2016 I-258974 BATTERY/TIRE SEALANT R 2/03/2016 25020 SANGER HARDWARE I-A81767 FHTXFPT BRASS R 2/03/2016 I-A82178 QUIKRETE R 2/03/2016 I-A82202 PUSHBROOM R 2/03/2016 I-B32525 DRILL BITS R 2/03/2016 I-B32566 QUIKRETE R 2/03/2016 1 SOLID ROCK HOLINESS CHURCH i I-201602026008 CC R 2/03/2016 20390 TEXAS FLOODPLAIN MANAGEMENT ASSOCIATION r I-201602016005 SPRING CONFERENCE REGISTRATION R 2/03/2016 25150 WELLSPRING HUPfAN CAPITAL MANAGEMENT LLC I-1215 CONSULTING SERVICE-FEB 2016 R 2/03/2016 ** T O T A L S REGULAR CHECKS: € HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: I TOTAL ERRORS: 0 TOTAL WARNINGS: 0 PAGE: 2 CHECK CHECK DISCOUNT AI4OUNT NO# AMOUNT 167.32CR 062256 167.32 9,758.000R 062257 9,758.00 95.000R 062258 95.00 1.16CR 56.99CR 062259 1.16CR 56.75CR 062259 0.07CR 3.62CR 062259 1.45CR 71.19CR 062259 188.55 4.29CR 062260 4.99CR 062260 57.98CR 062260 76.06CR 062260 9.98CR 062260 153.30 100.000R 062261 100.00 375.000R 062262 375.00 2,000.00CR 062263 2,000.00' NO# DISCOUNTS CHECK AMT TOTAL APPLIED 20 3.84 24,083.47 24,087.31 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 35,206.64 35,206.64 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 21 3.84 59,290.11 59,293.95 2/10/2016 3:02 PM A / P CHECK REGISTER PACKET: 07949 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT i I CHECK CHECK VL....JR NA14E / I.D. DESC TYPE DATE 28710 AFFORD -IT TIRES I-7921 PATCH TIRE ON 56-58 R 2/10/2016 ( i 02610 ANIXTER INC. j I-3009072-01 URD PEDESTAL R 2/10/2016 I 01550 ATMOS I-1/6/16-2/2/16 1/6/16-2/2/16 R 2/10/2016 i 00420 BOUND TREE MEDICAL, LLC I-82035215 EMS MEDICAL SUPPLIES R 2/10/2016 22050 CHILDREN'S ADVOCACY CENTER FOR DENTON COUNTY I-FY2015-2016 FUNDING FOR 2015-2016 R 2/10/2016 00050 CONLEY SAND & GRAVEL j I-10695 10 YARDS SCREENED CUSHION SAND R 2/10/2016 00800 COSERV ELECTRIC j i I-12/15-01/15 12/15/15-01/15/16 R 2/10/2016 03140 DATA FLOW: CLASSIC C014PUTER SUPPLIES, INC. I-21139 ACA FORMS R 2/10/2016 1 03800 DEMCO I-5784224 LIBRARY CARDS, OTHER SUPPLIES R 2/10/2016 j 03720 DFGI COMMUNICATIONS, INC. i I-522001088-1 SERIALIZED EQUIP14ENT R 2/10/2016 E 21F50 ESRI I-93085259 ANNUAL SOMIARE SUPPORT R 2/10/2016 S j 29640 FIRST CALL C-1959-261609 CREDIT FOR P.B BOOSTER R 2/10/2016 I-1959-258906 P/B BOOSTER TP14 SENSOR R 2/10/2016 I-259298 30LBR134A R 2/10/2016 I-259299 CLINICS R 2/10/2016 I-260153 FUEL FILTER R 2/10/2016 18790 FUELMAN i I-NP46638176 2/l/16-2/7/16 R 2/10/2016 PAGE: 1 CHECK CHECK DISCOUNT P14OUNT N04 AMOUNT 172.000R 062266 172.00 201.000R 062267 201.00 792.48CR 062268 792.48 591.19CR 062269 591.19 15,000.00CR 062270 15,000.00 275.000R 062271 275.00 3,015.64CR 062272 3,015.64 120.77CR 062273 120.77 486.96CR 062274 486.96 915.04CR 062275 915.04 3,250.000R 062276 3,250.00 310.39 062277 360.35CR 062277 199.98CR 062277 94.95CR 062277 55.03CR 062277 399.92 1,365.34CR 062278 1,365.34 2/10/2016 3:02 P14 A / P CHECK REGISTER PACKET: 07949 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK .,R NA14E / I.D. DESC TYPE DATE 21220 IRBY TOOL & SAFETY C-S009324574.009 CREDIT FOR 15KV PIN INSULATORS R 2/10/2016 i I-S009362077.001 SUPPLIES R 2/10/2016 29840 JEFF NIXON I I-049029 BOOT REIMBURSMENT R 2/10/2016 1 JOSH HUNTER I-201601265968 COMMUNITY CENTER R 2/10/2016 20790 LIBRARICA LLC t I-203707-102R SUPPORT/UPDATES CASSIE SOFTWAR R 2/10/2016 09780 MIDWEST TAPE j I-93598355 2 AUDIO BOOKS R 2/10/2016 i I-93599454 1 AUDIO BOOK R 2/10/2016 j 1 MISTY SOLIS i I-201601265967 COP-1MUNITY CENTER R 2/10/2016 08690 O'REILLY AUTO PARTS E I-1959-258958 801670 MONRO MATIC R 2/10/2016 02970 OFFICE DEPOT I-817693576001 NA14E BADGES R 2/10/2016 I-818100575001 1099 S FORM R 2/10/2016 25830 PACHECO KOCH, LLC I I-34597 PHASE 1 N I-35 OUTFALL SEWER R 2/10/2016 I-34613 PHASE 1 ASSESSMENT R 2/10/2016 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-015696 SUPPIES R 2/10/2016 E � 09090 PERKINS ENTERPRISE I-2904 IQ16 AIR ANALYSIS R 2/10/2016 26560 PRECISION DELTA CORPORTATION I-5256 AMMO R 2/10/2016 05510 PROGRESSIVE WASTE SOLUTIONS OF TX, INC c I-1202294093 SLUDGE ROLL OFF JAN 2016 R 2/10/2016 PAGE: 2 CHECK CHECK DISCOUNT P24OUNT N04 AMOUNT 37.40 062279 1,748.75CR 062279 1,711.35 100.000R 062280 100.00 100.000R 062281 100.00 208.95CR 062282 208.95 63.98CR 062283 26.99CR 062283 90.97 100.000R 062284 100.00 4.63CR 226.65CR 062285 226.65 14.48CR 062286 16.99CR 062286 31.47 302.50CR 062287 3,500.000R 062287 3,802.50 2,596.67CR 062288 2,596.67 150.000R 062289 150.00 576.000R 062290 576.00 99.90CR 062291 99.90 2/10/2016 3:02 214 A / P CHECK REGISTER PACKET: 07949 Regular Payments VENDOR SET: 99 p BANK POOL POOLED CASH ACCOUNT f CHECK CHECK 4 b_ ,R NA14E / I.D. DESC TYPE DATE 29160 PYLES WHATLEY CORPORATION I-01/19/16 JOB415-751 R 2/10/2016 € 16900 RED THE UNIFORM TAILOR I-OG10972A (4) 511-71168 MENS SHIRTS R 2/10/2016 1 SANGER FFA ALUI4NI & FRIENDS I-201601045936 CC R 2/10/2016 E 25590 SCHNEIDER ENGINEERING E I-000000030595 ERCOT TRANSMISSION PROJECT R 2/10/2016 t 29190 STITCHIN' AND 140RE CUSTOM GRAPHICS LLC r I-02/02/2016 2 WINDBREAKERS @ 35.00 R 2/10/2016 02690 TECHLINE, INC. I-1467976-00 WR159, WR289, WR379, W419 CONN R 2/10/2016 I-1467977-00 2" WEATHERHEADS R 2/10/2016 I-1467978-00 #6 AL STR DUPLEX OH R 2/10/2016 03440 VER14EER EQUIP. OF TEXAS I-E55347 CHIPPER REPAIRS R 2/10/2016 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: ,. TOTAL ERRORS: 0 TOTAL WARNINGS: 0 PAGE: 3 CHECK CHECK DISCOUNT A14OUNT NO# AMOUNT 1,125.000R 062292 1,125.00 207.96CR 062293 207.96 100.000R 062294 100.00 1,344.92CR 062295 1,344.92 70.000R 062296 70.00 207.50CR 062297 205.80CR 062297 290.000R 062297. 703.30 1,745.49CR 062298 1,745.49 NO# DISCOUNTS CHECK MIT TOTAL APPLIED 33 4.63 41,676.47 41,681.10 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 33 4.63 41,676.47 41,681.10 S2�7alAgeh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Ll Yes LJ Not Applicable Council Meeting Date: Submitted By: Neal Welch City Manager Reviewed/Approval Initials /W/ Date J-1. ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION [:]APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Request for Qualifications for Engineering Services FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM As we continue to experience growth, the capital projects we have planned require engineering complexity. Engineering firms provide specialty areas that we can utilize to our advantage. The updated list of engineering companies provides the expertise required for the continued expansion of services to our citizens. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents/Exhibits Attached: • Prior Action/Review by Council, Boards, Commissions or Other Agencies: v ` ENGINEERING/PUBLIC WORKS DEPARTMENT V a h r 1. 201 Bolivar Street, P.O. Box 1729, Sanger Texas 76266 *TEXAS 940-458-2571(office), 940-458-4072 (fax) MEMO To: Mike Brice, City Manager From: Neal Welch, Director of Public Works Date: January 28, 2016 Subject: Request for Qualifications for Engineering Services On January 20, 2016 we opened and reviewed 12 proposals for engineering firms to provide a variety of engineering services to the City of Sanger. We anticipate utilizing different engineering firms based on their specialized services. Some of the projects the city will be working on include street construction, updating the waste water treatment facilities, water and sewer line reconstruction, water wells, intersection improvements, storm water drainage and sidewalk construction. Past working relationships, proximity to the City of Sanger, key personnel and project experience were considered during the RFQ review. The consideration point criteria is as follows: Criteria Maximum Points Experience 50 Work Performance 25 Capacity to Perform 15 Previous project with the city 10 Total 100 Memo: Request for Qualifications for Engineering Service Page 12 The following engineering firms have been designated as potential candidates to assist the city on future projects: Allan Plummer Dannenbaum Eikon Halff and Associates Pacheco Koch Perkins TNP (Teague, Nall and Perkins) If you have any questions please let me know. 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