01/04/2016-CC-Agenda Packet-RegularS0
7TEXAS
AGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, JANUARY 4, 2016
7:00 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any
issues brought up during this section).
CONSENT AGENDA
3. a) Approval of Minutes: December 21, 2015 — City Council Work Session
December 21, 2015 — City Council Meeting
b) Disbursements
c) Approval of Sanger Public Library's Long Range Plan for 2016-20 with An
Accompanying 3-Year Technology Plan.
4. Consider any Items Removed From Consent Agenda.
REGULAR AGENDA
5. Consider, Discuss and Possibly Approve the Final Plat of Saunders Addition, 12.922
Acres, Located South of FM 455 and West of Indian Trail.
6. Conduct a Public Hearing Regarding a Request From Ty Richardson for Approval
of Alternative Exterior Building Materials and/or Design for a Proposed Storage
Building at 101 Maned Drive.
7. Consider, Discuss and Possibly Approve a Request From Ty Richardson for
Alternative Exterior Building Materials and/or Design for a Proposed Storage
Building at 101 Maned Drive.
8. Consider, Discuss and Possibly Approve Resolution #R01-01-16 — Approving A Loan
Agreement By Sanger Cultural Education Facilities Finance Corporation Providing
A Loan to Fort Worth Country Day School, Inc.
9. Consider, Discuss and Possibly Approve Soliciting Bids For the Installation of Water
Lines Connecting the New Wells into the System. Perkins Engineering Project #SAN
15-001, Phase II.
10. Consider, Discuss and Possibly Approve Amendment #
Engineering, Project #SAN 15-001, For Construction
Line Tie -In North of FM 455.
11. EXECUTIVE SESSION: CLOSED MEETING
1
to the Contract with Perkins
of a Twelve (12) Inch Water
Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a
Closed Executive Session in Accordance With the Texas Government Code: Section
551.072 — Real Estate; Section 551.074 — Personnel Matters (City Manager's Annual
Performance Review); Section 551.076 - Security
12. RECONVENE: OPEN MEETING
Any Action Taken.
13. INFORMATION ITEMS:
a) Financial and Investment Report - November.
14. Adjourn.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on
the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and
readily accessible to the gene 1 public at all times, and said notice was posted on the
following date and time: i�& X" _ a Of atf C.m.
and shall remain posted until meeting is adjourned. 7�
Cheryle, Deputy City Secretary
City of Sanger, Texas
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 458-7930 for further information.
MINUTES: CITY COUNCIL WORK SESSION
December 21, 2015
PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Gary Bilyeu,
Councilman David Clark, Councilman Lee Allison, Councilman Allen Chick
OTHERS PRESENT: City Manager Mike Brice, Deputy City Secretary Cheryl Price, City
Attorney Rob Dillard, Meghann Piercy, Joe R. Falls, Teresa Shell, Schafer
Smartt, Peter Worthington, Derick Armstrong
1. Call Meeting to Order.
Mayor Muir called the Work Session to order at 6:00 p.m.
2. Presentation by MWF Properties on Affordable Housing.
Peter Worthington with MWF Properties was recognized and introduced Teresa Shell, Betco
Consulting, Shaffer Smart, and Derrick Armstrong, Weis Builders. Teresa Shell with Betco
Consulting was recognized and gave a summary about what the Housing Tax Credit Program
is and how it would benefit the City of Sanger. She noted the Apartment development they
propose would be the maximum number of units (80 Units) they are allowed to build through
the program. They will be targeting Senior Citizens 55 and over and there will be a thorough
screening of tenants and it will be a gated community.
3. Presentation by City Attorney on new Requirements of Chapter 176, Local Government
Code Regarding Ethics Rules.
City Attorney Rob Dillard was recognized and gave City Council Members a presentation on
new Ethics Requirements for Local Government Officers, Employees, and Vendors. House
Bill 23, which amended Chapter 176, Texas Local Government Code went into effect
September 1, 2015 and includes disclosure requirements, conflicts of interest and enhanced
criminal penalties for violations of the statute, in addition to any other disclosures required by
law.
4. Overview of Items on Regular Agenda.
None.
5. Adjourn.
Mayor Muir adjourned the meeting at 6:56 p.m.
MINUTES: CITY COUNCIL MEETING
December 21, 2015
PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Allison,
Councilman David Clark, Councilman Gary Bilyeu and Councilman Allen
Chick
OTHERS
PRESENT: City Manager Mike Brice, Deputy City Secretary Cheryl Price, City Attorney
Robert Dillard, Eddie Piercy, Meghann Piercy, Amanda Epps, Joe Falls, Linda
Hartman, Roger Hartman, Joseph Hartman, Teresa Shell, Schafer Smartt,
Audrey Tolle, Peter Worthington, Sam Alexander, Kelly Alexander, James
Stovall
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Muir called the meeting to order at 7:03 p.m. Councilman Allison led the
Invocation followed by Councilman Chick leading the Pledge of Allegiance.
2. Appoint Mayor Pro-Tem.
A Motion was made by Councilman Chicle nominating Gary Bilyeu for Mayor Pro-Tem. No
other Nominations were made. Motion was seconded by Councilman Boutwell. Motion
carried with a 4-0 vote with Councilman Bilyeu Abstaining.
3. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues
brought up during this section).
►INIMW
CONSENT AGENDA
4. a) Approval of Minutes: December 7, 2015 -Work Session
December 7, 2015 - City Council
b) Disbursements
c) Approve an Interlocal Agreement for Fire and Ambulance Services Between Denton
County and the City of Sanger
d) Approve Appointing Casey Barclay to the 4A Board
e) Approve Appointing Scott Stephens to the Sanger Cultural Education Facilities
Finance Corporation.
A Motion was made by Councilman Bilyeu to approve the Consent Agenda as presented.
The Motion was seconded by Councilman Boutwell. Motion Carried unanimously (5-0).
5. Consider any Items Removed From Consent Agenda.
REGULAR AGENDA
6. Consider, Discuss and Possibly Approve Resolution #R12-17-15 - For a Low Income
Housing Tax Credit Program for MWF Properties.
A Motion was made by Councilman Bilyeu approving Resolution #R12-17-15 for a Low
Income Housing Tax Credit Program confirming the City of Sanger will provide a loan, grant,
reduced fee or contribution of other value for the benefit of the development in the amount of
$10.00. Motion was seconded by Councilman Clark. Motion carried 4-1 vote Councilman
Chicle opposed.
7. Consider, Discuss and Possibly Approve a Purchase and Sale Agreement Between the
City of Sanger and the Sanger Industrial Development Corporation Regarding 125
Bolivar Street.
A Motion was made by Councilman Bilyeu to approve a Purchase and Sale Agreement
between the City of Sanger and the Sanger Industrial Development Corporation regarding 125
Bolivar Street for the purchase price of $100,000.00. Motion was Seconded by Councilman
Boutwell. Motion carried unanimously.
8. EXECUTIVE SESSION: CLOSED MEETING
Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed
Executive Session in Accordance With the Texas Government Code: Section 551.071 —
Consultation With City Attorney to Receive Legal Advice Pertaining to Acquisition of
Property on McReynolds Road.
Council convened at 7:25 p.m.
9. RECONVENE: OPEN MEETING
Any Action Taken.
Council reconvened at 8:14 p.m.
10. Consider, Discuss and Possibly Approve Resolution #1112-16-15 — Authorizing the use of
Eminent Domain to Condemn Property for the Acquisition of Slope, Drainage and
Temporary Construction Easements on the Private Property of the Following for the
Improvement of McReynolds Road (see Exhibit "A" of Proposed Resolution for Legal
Description and Depiction of Easements).
a) Roger Wayne Hartman and Linda Walden Hartman at 3000 McReynolds Road
b) Alexander Living Trust at 3219 McReynolds Road
c) Joe R. Falls and Patty J. Falls Revocable Living Trust and Falls Family Partners,
Ltd, at 4489 McReynolds Road
Mayor Muir recognized members of the audience who wished to speak on this item.
Sam Alexander, 3219 McReynolds Road was recognized stating that there have never been
any negotiations with him whatsoever. The first offer he got was the same as the last offer
he got. No one has ever come out and explained what exactly they were going to do with his
property. He was concerned about the bulldozing of the hill on his property and said there
will be a problem if that happens because that is his property. He said you may get an
easement but when you start taking dirt from his property down the hill you are doing a
taking and not doing an easement. The only person that has come to him is the group that
the City hired and came out and asked what they could do to make it right and he told them
everything he was concerned about and what he wanted out of the deal and got nothing. He
noted the contract has problems because it says they are guaranteeing that property does not
have any easements or encumbrances on the property. He does not know what is there and he
said he could not sign that paper because it puts liability back on him. He noted concerns
about the temporary and permanent easements. He wanted a definitive time line on the how
long the temporary easements would be utilized. He noted he has an electric fence for his
dogs on the property. His concern regarding the trees. He noted he has the closest house to
the road and he is concerned about that. He said he is still waiting for the phone call and
nobody has contacted him yet. He said he is willing to work with the city to an extent but no
one has negotiated with him.
Linda Hartman, 3000 McReynolds Road was recognized. She said that they are outside of
the City limits and none of the Council represents them because they did not get to vote for
them. She said she has a problem with the Council getting to vote to condemn their land.
She e-mailed Neal Welch and spoke with Rene Molunet because her property has a creek
running through it down her driveway. She noted her concern regarding the construction and
the increasing of the drainage on her property and was told that the drainage was not studied.
She wanted to ask the city to study the drainage. She has to be able to get to her home. When
it rains now she has to take the truck through it now and is worried what it will be like after
the construction. She brought up the market value concern she had mentioned at the last
meeting. She reiterated that she felt the flooding is a big deal and needs to be looked at and
the tree where her brother's ashes are.
Joe Falls, 4489 McReynolds Road was recognized. He advised when he came to Sanger 45
years ago McReynolds Road was a two lane paved road. He advised his whole issue is that
from the first half of mile from the bridge out 1/2 a mile should be three lanes. There has been
talk that someday the road would be four lanes. It needs at least three lanes because of the
schools and growth. He noted that when this goes to Eminent Domain he does not know
what his tax dollars will be paying for. He does not want to see Eminent Domain. He noted
his history with Eminent Domain and reiterated that he feels it needs at least three lanes.
Motion was made by Councilman Boutwell to approve Resolution 12-16-15 to authorize the
use of the power of Eminent Domain to acquire slope easements, and/or drainage easements,
and temporary construction easements on the properties described in Exhibit A of the
Resolution at 3000 McReynolds Road, 3219 McReynolds Road and 4489 McReynolds Road
for public road purposes. Motion was seconded by Councilman Bilyeu.
There was discussion on the Motion.
Councilman Allison advised he wanted to make some comments. He noted that he intends to
abstain from the vote primarily because he is a new councilmember and though he has had
some general briefing, he has not been able to study it in detail. He noted that from what he
has heard from affected residents that there are some concerns that he would like to have
more information about. Potential drainage problems are one of them. He noted that we
need to keep our engineering separate from the acquisition of this property to the greatest
extent as we can. To the extent that additional Engineering may cause requirement of
additional right-of-way, if the project demands. He also noted that he felt negotiations
should continue regarding some personal concerns voiced. We need a clear understanding
of what the parties want in addition to a higher appraised value. He felt that the parties
should put in writing what it is they want. He noted that McReynolds Road needs the
improvement and elaborated that studies have been done on three lanes and it is not a good
idea.
Recorded vote as follows:
Councilmember
Vote
Aye
(Yes)
Vote
Nay
(No)
Abstain
Councilman Boutwell
X
Councilman Allison
X
Councilman Clark
X
Councilman Bilyeu
X
Councilmember Chick
X
Motion carried with with a 3-1 Vote. Councilman Clark voting in opposition and
Councilman Allison Abstaining.
11. INFORMATION ITEMS:
a) All American Dogs Report — November 2015
No discussion.
12. Adjourn.
Mayor Muir adjourned the meeting at 9:08 p.m.
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CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
Lj Not Applicable
Council Meeting Date: Submitted By:
January 4, 2016 Audrey Tolle, Library Director
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
Approval of the Sanger Public Library's Long Range Plan for 2016-20 with an accompanying 3-year
technology plan.
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP []BUDGETED [:]NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The 2016-20 Long Range Plan was developed by the director with the assistance of the library's board
members. A survey was conducted in the summer and fall of 2015 to obtain community input. As the
Texas State Library now requires a "technology element" (or plan) to be included in the long range
plan, our librarian and social media manager created a technology plan. Both were approved by the
board in the November 2015 meeting.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval of the long range plan and technology plan.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Long Range Plan, 2016-20, 3 year technology
Agencies:
plan
None
Ma A a u III
LONG RANGE PLAN
2016-2020
Introduction
This long range plan was created to assist in charting the Sanger Public Library's
priorities and development over the next five years. The Texas State Library requires all
accredited public libraries to have a current long range plan that includes a technology
element or plan. We have created a basic technology plan for the next three years, which
we will continue to update as needed.
About the Sanger Public Library
The Sanger Public Library opened in the summer of 1970 with the help of many Sanger
residents. Originally housed in the donated Chapman Clinic, the library quickly outgrew
the space, and in 1972 the library moved to a 1902 building that had been a Presbyterian
Church. The library was run completely by volunteers until 1985 when county funding
made it possible to hire a librarian. Community cooperation enabled a new building to be
built in 1995.
In 2008, The Sanger Public Library joined 12 other small libraries to form a consortium
for the purpose of sharing materials and an integrated computer system. The integrated
computer system provides a portal by which the library catalog may be searched online.
The shared catalog went live in September 2009, and sharing materials through the
courier began in January of 2010. Since that time, thousands of items have been
borrowed for Sanger cardholders and loaned to patrons of other consortium libraries,
giving our patrons convenient access to the collections of other libraries and increasing
the use of our collection by users outside of the Sanger area.
Approximately 40% of the library's 5700 cardholders live outside of the city limits.
Unlike some other libraries in the area, there is no fee for a library card, regardless of
where a patron resides. In addition to 20,000 print books and audiovisual materials, the
Sanger Public Library began subscribing to the Freading bundled eBook service in 2013,
and in 2014 joined a new Overdrive consortium that enabled both individual eBooks and
downloadable audiobooks to be added to the collection. A subscription to the Freegal
downloadable music service was also added in 2015, allowing users to keep downloaded
songs. In 2015, the library signed on to begin using the newly developed eShelf service
through Amigos, offering greater flexibility in purchasing and interface options for
eBooks. While the use of such electronic services is currently very low, providing a
variety of electronic resources with 24/7 access through the library's website has the
potential to expand the library's collection and services in the future.
The patron survey for this long range plan conducted during the summer and fall of 2015
indicated that the majority of library users still place a high value on the traditional print
collection and activities and programs offered by the library. Public Internet access also
ranks high on the list of desired services. Several comments expressed a perceived need for
a larger library and longer hours. The major comments are in the graphic below. Greater
prominence is given to words that appear more frequently in the survey comments.
The Texas State Library provides comparative statistics for libraries based on the annual
reports submitted each year for the purpose of accreditation. Using the customizable chart
creation tool available on their website, comparisons with four other libraries of similar
size in Northeast Texas were produced:
Note: In FY2014, the library was closed for two and a half months following extensive
water damage resulting from a burst sprinkler pipe in the ceiling. A renovation was
performed during this time that included a new arrangement of the circulation and public
computing areas. The closure clearly affected the library's usage statistics for this year,
although it should also be noted that in FY2013 the total circulation of 35,033 (compared
to 23,944 in FYI 4) was also below the state's average. Library visits, on the other hand,
were above average in FYI 3. Statistics are not yet available for FY2015.
Library Visits Per Capita, FY2014
Sanger Bonham Bridgeport Decatur Graham Average
Statewide
Total Circulation Per Capita, FY2014
Sanger Bonham Bridgeport Decatur Graham Average
Statewide
Sanger Bonham Bridgeport Decatur Graham
Average
Statewide
This comparison of the library building's size provides some explanation of why the
Sanger library is also below average in circulation and some other areas. The possibility
of future expansion has been discussed for a number of years, and, while actual bond
approval and construction is most likely over five years away, the need to begin planning
for a new building has been acknowledged.
About Sanger
Located in north central Denton County, Sanger has experienced considerable growth in
the last decade. Once an agricultural area and a railroad stop, Sanger has become a
bedroom community. According to the 2010 US Census, 6,916 persons lived inside the
city limits of Sanger, a significant increase from the 4,534 persons counted in the 2000
census. The population of the 76266 zip code was 13,495 in the 2010 census, compared
to 10,353 in 2000. For 2013, the American Community Survey estimated the total
population at 14,729. The Texas State Library's 2015 population assignment for the
Sanger Public Library is 9,544, which includes a percentage of rural Denton County
residents.
There is a 6% growth projection based on the current rate of residential building permits
issued in Sanger. For the much larger retail trade area, the five-year growth projection is
8%. Most of Sanger's growth is driven by its location. Situated at the intersection of
Interstate 35 and FM 455, the community is located about an hour north of the
Dallas/Fort Worth metroplex and a little over two hours south of Oklahoma City. Lake
Ray Roberts is close to the city's east border. Sanger's city limits extend from Clear
Creek on the south to the Denton County/Cooke County line on the north.
The latest census data estimates, based on the 2009-2013 American Community Survey,
indicate a few important changes in the community's demographics. Sanger's diversity is
increasing, with 20.6% of its residents identifying themselves as Hispanic, an increase
from 11.3% in 2000. The median age has dropped from 31 to 28, compared to the median
of 37 for the U.S. 61.8% of residents are under the age of 35.
Denton's two universities are within 15 miles of Sanger, but only 16.4% of residents have
a Bachelor's degree or higher. On the other hand, 92.4% in Sanger have a high school
diploma, which is higher than the 81.2% statewide. Median household income was
estimated at: $50,848 in 2013 ($40,380 in the 2000 census). The most common
occupations were: production occupations (20%), installation, maintenance & repair
occupations (10%), and management (8%), and office and administrative support
occupations (7%). Sales occupations, construction and extraction occupations, and
transportation occupations account for about 16% of the workforce. Service occupations
and production, transportation, and moving occupations account for about 6% of the
workforce each.
Occupation
2013
2008
Production
20%
7%
Installation,
maintenance & repair
10%
Management
8%
23%
Sales & office
13%
29.8%
Construction and extraction
6%
Transportation
6%
7%
Moving
7%
Read more: http://www.city-data.com/city/Sanger-Texas.html#ixzz3rggBLV9D
Sanger Public Library Mission Statement:
To promote a love of reading and life-long learning to patrons of all ages, cultural and
economic backgrounds.
Sanger Public Library Vision Statement:
Informing and inspiring the community of Sanger.
Goals and Objectives of the Sanger Public Library
Public Services:
I. Collection:
Goal: Develop and maintain a high quality collection of materials in various
formats, addressing the needs of the community.
Objective A: Keep collection up-to-date and appealing to different users
with the use of multiple formats.
Objective B: Support early childhood literacy through library materials.
Objective C: Build eBook and downloadable audio collections,
investigating new formats and services.
II. Programs & Services:
Goal: Provide a variety of programs to meet the personal, educational, and
cultural needs of all age groups.
Objective A: Identify areas in need of increased emphasis, including
teen programming and literacy classes.
Objective B: Partner with local organizations to offer additional
programs.
III. Training:
Goal: Enable staff to perform their jobs with the greatest effectiveness by
providing a variety of training opportunities.
Objective A: Offer staff development days at least twice a year, during which
times the library is closed for the day. Cross -training in areas such as
technical services and marketing will be provided, as well as additional
training to strengthen computer and customer service skills.
Objective B: Require staff to attend at least two other workshops, either in -
person or webinars or conferences each year.
Objective C: Participate in consortium meetings and training sessions in order
to make the best use of our membership and the Evergreen integrated library
system it provides.
IV. Technology: See attached Technology Plan
V. Marketing:
Goal: Promote library's services and programs through both print and online
sources.
Objective A: Maintain and enhance the Library's Internet web page to keep it up-
to- date and useful.
Objective B: Use new and existing applications, such as e-newsletter program and
social media, to increase awareness of library's offerings.
Objective C: Continue to use traditional print media, including the local
newspaper, as appropriate.
VI. Facilities
Goal: Ensure the physical facility and its equipment serve the needs of the
community.
Objective A: Maintain the existing library building and its equipment for
maximum use.
Objective B: Plan for a new facility, beginning with a needs assessment
conducted by a professional consultant or architectural firm.
VII. Assessment
Goal: Effectively evaluate the responsiveness of the library's resources and
services to the needs of the community.
Objective A: Conduct regular assessment of the library's collection.
Objective B: Conduct regular assessment of the library's services.
A.T./B.A.—11/16/15
Technology Plan
Current Technology Environment: Sanger Public Library has technology consisting of:
Library Network
Video Game / Audio Visual Equipment
• Two 24 port 10/100 Cisco unmanaged
• 1 LG LCD TV
switches
• 1 Tube TV
• One 24 port patch panel
® 1 Projector
• 1 Dell PowerEdge 310 Server
o 1 Phillips DVD Player
• 1 ASUS AC66U Wireless Gigabit Router
• 1 VCR Projector
802.11ac
• 1 Samsung Sound Bar and
• 7 Dell Optiplex Workstations (Staff)
Subwoofer
• 2 Lenovo Workstations (Staff)
• 2 Wii Video Game Systems
• 4 Dell Optiplex Workstations (Patrons)
• 1 Game Cube Video Game System
• 3 Dell Dimension Laptops (2 patron, 1
• 2 Wireless Guitar Controllers
Staff)
• Several Wii Video Games (12?)
Workstations currently connect to the Internet via a direct wireless link capable of 40-50 mbps
speeds through our Internet provider— Speed of Light Broadband.
Public Wil'i is available during our normal business hours and is unsecured.
The Technology Plan addresses six service areas where technology has an impact:
Public Services
Goal 1: Provide educational programs (technology, including formal classes plus, one on one
technical assistance.
Objective 1: Classes offered at least twice a year on topics such as computing, security,
Microsoft Office, etc.
Objective2: One on one scheduled technology sessions and walk-ins.
Goal 2: Make online resources available thru website.
Objective 1: Workforce development and education
Objective 2: Health
Objective 3: Government and Legal
Goal 3: Ensure library participation in digital technology for people with disabilities.
Objective 1: Provide at least one public terminal with equipment or programs that
enable use by the visually impaired (e.g., screen readers, magnification, high contrast
keyboards, and displays).
Staff Services
Goal 1: Provide resources and training to enable staff to perform their jobs effectively.
Objective 1: Have equipment and devices available (kindle, laptop, ipod, etc.,) for staff
use.
Objective 2: Require staff to complete training sessions.
Objective 3: Cross -train staff to perform technology related duties.
Goal 2: Maintain technology competencies as it relates to patron instruction and professional
staff development.
Objective 1: Encourage staff to engage in a technology skills assessment to help identify
key training areas related to patron instruction and job performance.
Objective 1: Add technology competencies and responsibilities to job descriptions for
public services staff.
Objective 2: Review technology related performance as part of annual employee
evaluations.
Objective 3: Create projects/tasks that help reinforce and maintain new technical skills
(ie., Staff Procedure manual, etc.)
Information Technology Services
Goal 1: Improve patron computer access during peak demand times by increasing the number of
devices available.
Objective 1: Add an adult patron workstation to the Children's area to aid parents in
supervision of their children while using the computer.
Objective 2: Move the Patron Reservation Station to another location to free up desk
space for another patron workstation.
Objective 3: Replace two older workstations while adding an additional patron
workstation for a total of 6 patron machines.
Objective 4: Replace existing laptops with a standardized laptop that will be used for
patron checkouts and computer classes.
Goal 2: Provide an adequate number of laptops for patron computer classes.
Objective 1: Upgrade laptops for patron use.
-Investigate and research current Windows Licenses.
-Consider purchasing 'Get Genuine' Licenses out right (1 Time purchase with
TechSoup, 50 limit)
-Investigate and price Solid State Drives as a replacement to increase speed
and extend usability of laptops.
Objective 2: Store laptops for easy access and portability when teaching in the meeting
room, beginning with investigation of storage solutions for laptops.
Goal 3: Maintain a current and up-to-date listing of technical providers and network knowledge
base.
Objective 1: Review technical support contacts and vendor lists quarterly or at time of
renewal.
Objective 2: Investigate and deploy software (Spiceworks) that will aid in the
documentation of hardware settings, processes and schedules. (Include help desk ticket
submit feature to track on going issues.)
Goal 4: Establish a formal technology maintenance and cleaning schedule for all hardware,
including disposal procedures.
Objective 1: Maintain physical hardware by inspecting, cleaning and testing at least
quarterly. Includes: CPUs, Printers, Monitors, Coin -op, Keyboards, Mice, Receipt printer,
label printer, etc.
Objective 2: Review hardware inventory quarterly or as new equipment is added and old
equipment is retired.
Objective 3: Research solutions that will allow quick but secure wiping of all vulnerable
data on multiple hard drives, portable drives, etc..
Goal 5: Develop a solid back up plan to insure against data -loss catastrophe and help in the
recovery of technology services in the event of an emergency.
Objective 1: Investigate and research reliable cloud backup solutions for server data.
(Current backup are performed locally)
Goal 6: Simplify the process of duplicating and deploying replacement hardware or software in
the event of a malfunction.
Objective 1: Document hardware and software settings for both patron and staff
computer peripherals and equipment (printers, coin op, Evergreen receipts, WiFi
Router, etc.)
Objective 2: Automate and standardize software offerings/desktop icons, printer
settings, links, privacy settings, etc. on all patron/staff machines to aid in creating a
standardized image of both staff and patron machines for cloning.
Objective 3: Identify and investigate ghosting solutions for deploying spare machines
(either server or software based) and other peripheral hardware (routers, etc.)
Objective 4: Identify and deploy Group Policy Objects (GPOs) that will automate settings
i.e. — home page, bookmarks, browser download settings, printer settings, desktop
icons, etc.
Goal 7: Reduce the staff time needed to maintain updates of all 3d party applications used on
both staff and patron machines using Ninite Pro and Deep Freeze.
Objective 1: Contact Deep Freeze for available training solutions (Webinars, support
documentation, etc.) for the deployment of Ninite Pro using Deep Freeze.
Wireless/Network Services, Infrastructure Considerations
Goal 1: Track the number of WiFi sessions for the annual state report.
Objective 1: Research hardware/software solutions for tracking WiFi sessions.
Goal 2: Allow patrons to print wirelessly using mobile phones/laptops.
Objective 1: Research hardware/software solutions for wireless print capabilities.
Goal 3: Actively manage Internet connectivity for staff and patron productivity.
Objective 1: Use traffic shaping (Quality of Service) to optimize or guarantee
performance, improve latency and increase usable bandwidth and prioritize
Objective 2: Prioritize bandwidth using QOS to insure network speed and performance
for library staff functions.
Goal 4: Ensure the infrastructure supports the needs of library users, including sufficient
Internet connectivity, electrical outlets, etc.
Objective 1: Monitor current electrical circuits for inconsistencies such as electrical
spikes.
Objective 2: Evaluate the current electrical circuit's ability to expand the number of
outlets for patron and staff use (circuit load, location, etc.).
Telecommunication Services
Goal 1: Update phone system to facilitate easier functionality of voicemail features and allow
cordless connectivity of phones.
Objective: Research and investigate options for new phone/voicemail system include
estimates.
Goal 2: Allow Patrons easy access to staff via telephone lines without an interruption in service
(ie. Busy signals)
Objective: Research and investigate options for roll over to the existing backline.
Website Development and Maintenance
The website was recently (2014) redesigned due to the limited functionality and server latency of
the state hosted website. We are currently using Blue Host for our hosting and Go Daddy for our
domain name www.sangerlibrary.org. We're looking to update the website Word Press theme for
easier staff content creation and editing. Mobile access and web accessibility are two main
priorities when considering a new theme.
Goal 1: Provide access to relevant digital content.
Objective 1: Monitor and update website links and content at least monthly.
Objective 2: Review subscription content (e.g., databases) usage reports at least
quarterly.
Objective 3: Perform a content inventory of the library's website at least annually.
Objective 4: Review library website usage reports at least quarterly.
- Research how to reconfigure Google analytics for our website. (Outdated
statistics are currently being collected from our old website.)
Goal 2: Provide easier access to library information on mobile devices (Smartphones, tablets,
etc.,).
Objective 1: Research and investigate Word Press themes capable of rendering on
mobile devices.
Goal 3: Ensure the library website is compliant with World Wide Web Consortium (W3C)
disability standards.
Objective 1: Investigate organizations that can help perform an assessment of the
accessibility of the library's website.
LK—11/14/15
(AT ed.—12/15)
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Council Meeting Date: Submitted By:
January 4, 2016 Joseph D. Iliff, AICP
City Manager Reviewed/Approval Initials le Date
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
Consider, Discuss and Possibly Take Action on the Final Plat of Saunders Addition, 12.922 Acres,
Located South of FM 455 and West of Indian Trail
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑C1P ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The subject property is approximately 13 acres and is located on the south side FM 455, at its intersection
with Indian Trail west of the city. The property is located out of the city limits in the extraterritorial
jurisdiction (ETJ). The applicant has submitted a minor plat for a two (2) acre lot out of a larger tract. The
plat also includes dedicating right-of-way along Indian Trail.
STAFF OPTIONS & RECOMMENDATION
Staff has found the plats to be in compliance with the requirements of the Subdivision Ordinance.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Final Plat of Saunders Addition
Agencies:
The Planning & Zoning Commission did not assemble a
quorum in December, and took no action on this plat. Staff
is presenting it to Council for final action due to the
deadline to approve or deny a plat.
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CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
Council Meeting Date: Submitted By:
January 4, 2016 Joseph D. Iliff, AICP
City Manager Reviewed/Approval Initials Date 30 /.T
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
Conduct a Public Hearing, Consider, Discuss, and Possibly act a Request From Ty Richardson for
Approval of Alternative Exterior Building Materials and/or Design for a Proposed Storage Building at
101 Maned Drive.
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to construct a 420 square foot storage building at the rear of the property.
The proposed building would be of 100% masonite siding, while the existing house is 50% brick and
50% siding. The City's architectural standards require that "detached garages, shops and storage
buildings over two hundred (200) square feet must have, at a minimum, the same percentage of masonry
facade as the first floor of the main structure."
STAFF OPTIONS & RECOMMENDATION
The City Council may approve an alternative to use a different material or design if they find that the
material or design meets or exceeds the intent of the architectural standards after conducting a public
hearing.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Map of Subject Property
Agencies:
None
REQUEST FORJWj�
UTATT ALt>: Y,
ARCHITECTURAL ALTERNATIVE,,,
101 MANED STREET '
STORAGE BUILDING +
WITH NON -LISTED MATERIALS �3
\,� J' �l l��\w yi 1`- t �.•�k�, • , ,�• � 1'I r' •'� , ff�lpj, r,. li. \
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ARCHITECULTURAL ALTERNATIVE
"PLANS ARE BE REQUIRED"
Date: / 2 / 2 // S
�2CD!a
Property Address: l (� / /�� c' r S�s1ce �' ' —x Cv
Property Owner:
Phone: y " .c s - 2 c> % 3
Address: /� /i'�n �� i�r•
City, State, Zip: Sven x .Z Cc�
Phone Number:
Per ARTICLE 3.2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS (f) I am requesting
City Council to approve an alternative to use a different material or design if they find that the
material or design meets or exceeds the intent of this article after conducting a public hearing.
Sign ture of Applicant Date
Accepted (Building Official) Date
Staff Use Only:
City Council Meeting Date:
Legal Notices Published:
Public Hearing Notices Mailed:
Approved / Not Approved by City Council
940-458-2059 (office)
City of Sanger
2018otivar/P.0 Sox 1729
Sanger, TX 76266
940-458-4072 (fax) www.songertexas.org
I have a 14' x 30' portable storage building on skids that I would like to place in my backyard.
The building's exterior cladding is 100 percent Masonite siding. My house in Quail Run at 101 Maned Dr.
Sanger, Tx. 76266 is currently 50 percent brick and 50 percent Masonite siding. I would like approval for
the storage building to remain 100 percent Masonite siding. The storage building will be freshly painted
the same color as the siding on my house. Attached is a picture of the storage building and a rough
sketch of how the building will appear behind my backyard fence. The building has not yet been painted
to match the house. Thank you for your time and for serving our community.
Thanks, Ty Richardson
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TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE N Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
❑ Not Applicable
❑ Yes
❑ Not Applicable
Council Meeting Date: January 4, 2016 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials 1/1-//✓ Date 3 p
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss and Possibly Approve Soliciting Bids For the Installation of Water Lines
Connecting the New Wells Into the System, Perkins Engineering Project # SAN 15-001, Phase 11.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
It is time to award the second phase of the water well project which includes tying the wells into
the system and bringing them on line. By bidding out the project now we should be able to award
it and start construction soon after the wells are completed with the overall goal of having both
wells on line before summer.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
•
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
S�aRAIgeh
TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
El
Yes
Ll
Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Ll Yes
Ll Not Applicable
Council Meeting Date: January 4, 2016 Submitted By: Mike Brice
City Manager Reviewed/Approval Initials _ Date p )�
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Approve Amendment #1 to the contract with Perkins Engineering, Project # SAN 15-001, for
construction of a twelve inch water line tie in North of FM 455.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS [:]OPERATING EXPENSE ❑REVENUE ®CI P ❑BUDGETED ❑NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ® $_3500.00 Special ❑
BACKGROUND/SUMMARY OF ITEM
The construction contract awarded to Vessels Construction originally called for tying in the new 12" water line
into an existing 12" water line between First National Bank and Kwik Car. During construction it was found that
no water line was present, only a 16" casing which was too small for a 12" line. Since the contract for
construction of the new 12" water line tying in the new well is about to be solicited, staff recommends including
construction of a new 12" line as an addendum to that project. Staff will provide a more detailed description
during the meeting.
STAFF OPTIONS & RECOMMENDATION
Staff Recommends Approval
List of Supporting Documents/Exhibits Attached:
• 1 Exhibit and Addendum Attached.
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
Price
From: Mike Brice
Sent: Monday, December 28, 2015 8:24 AM
To: Cheryl Price
Subject: FW: 12" WL Addition to Water Well 9 transmission main
Attachments: Sanger San 15-001 Amend No 12015 12 23.pdf, W I35 water lines jpg; Perkins
Addendum #1 SAN 15-001.doc
Place on next agenda.
Mike Brice, Sanger City Manager
From: David Hawkins[mailto:dhawkinsOperkinsconsultants.com]
Sent: Wednesday, December 23, 2015 1:49 PM
To: Mike Brice
Cc: Neal Welch; Mark Perkins
Subject: 12" WL Addition to Water Well 9 transmission main
Mike,
Please see attached a pdf of our amendment to include the 12" WL design that we discussed this past Monday. Please
feel free to contact me if you have any questions. Thanks!
nave a Merry Christmas!
r
Senior Project Manager
Perkins Engineering Consultants, Inc.
800 E Campbell Rd, Ste 221
Richardson, TX 75081
D 214.445.4695 M 972.510,7438
Texas PE Firm Registration No. F-8699
perkinsconsu Itants. com
1
0 PERKINS
ENGINEERING
CONSULTANTS, INC.
PROFESSIONAL SERVICES AGREEMENT
Project No. SAN 15-001
This Document serves as an amendment to the AGREEMENT dated December 11, 2015 by and between PERKINS
ENGINEERING CONSULTANTS, INC., (ENGINEER), and City of Sanger, TX (CLIENT).
CLIENT INFORMATION
ENGINEER INFORMATION
Client: City of Sanger, Texas
Perkins Engineering Consultants, Inc.
506 Elm Street
800 E Campbell, Suite 221
Sanger, TX 76266
Richardson, Texas 75081
Attention: Mike Brice
Attention: David Hawkins
mbrice(aD-sangertexs.org
dhawkins(cD-perkinsconsultants.com
Office: 940-458-7930
(214)445-4695
AMENDED SCOPE OF SERVICES (description of services added, deleted or modified):
The following tasks are hereby added to / deleted from the scope of services:
Design a 12" water line to be installed at the location shown on the attached aerial photo. The proposed water line will
connect to an existing 12" water line and will tie into the proposed 12" water line shown in Contract 2 of this referenced
agreement. This 12" water line extension will be included in the Contract 2 bid documents.
COMPENSATION: Compensation will be amended as follows:
Task 1
Collect and review existing water line as-builts
$ 900
Task 2
Prepare construction plan
$1,700
Task 3
Incorporate plan into Contract 2 and revise bid quantities
$ 900
Total Proposed Compensation
$3,500
OTHER TERMS: Client will be responsible for the following:
1. Providing access to the site
2. Providing "as-builts" of existing 12" water line
3. Providing any needed easements and surveys
The following conditions may result in work that may require additional compensation beyond the amount described
above:
• Locating existing 6" water line running north and south along a fence line just west of the auto parts
store
• Any surveying or geotechnical services
• Changing the location and/or connection point of the 12" water line
Services covered by this AMENDMENT will be performed in accordance with the PROVISIONS of the original agreement.
Approval by CLIENT
By
Accepted for Perkins Engineering Consultants, Inc.
By
Mark A. Perkins, President
Date Date December 23, 2015
Page 1 of 2
Page 2 of 2
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