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08/24/2021-Parks Rec-Agenda Packet-RegularAGENDA PARKS AND RECREATION BOARD TUESDAY, AUGUST 24, 2021 6:00 PM HISTORICAL CHURCH 403 N. 7TH SANGER, TEXAS 1.Call Meeting to Order 2.Pledge 3.Citizen's Input 4.Minutes of January 14, 2020 5.Election of Officers 6.Board Meeting Schedule 7.Discuss Renovations to Porter Park Softball Fields 8.Recap. of 2021 Spring and Summer Events 9.Update on 2021 Fall Events 10.Future Agenda Items 11.Adjourn I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. August 19, 2021 12:30 p.m. Kelly Edwards, City Secretary City of Sanger, Texas Date/Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458­7930 for further information. 2021 ELECTION OF OFFICERS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 1 Election of Officers Bylaws Require Officers • Bylaws require that the Parks and Recreation / Keep Sanger Beautiful Board hold elections yearly for officers. The park board shall hold an annual organization meeting each year and shall elect a chairman, vice- chairman and a secretary from among its own membership. • In short, the positions are in charge of the following:  Chairman: The chairman is the head of the board. They are responsible for the proper working of the board including ensuring that the meetings following all laws and procedures in accordance to the Texas Government Code and the Open Meetings Act.  Vice-Chairman: Preforms all chairman duties when they are unavailable.  Secretary: Keeps all minutes according to the Texas Government Code and the Open Meetings Act for all meetings. (This is also done by City Staff.) QUARTERLY MEETING DATES PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 1 Quarterly Meeting Dates Quarterly Meeting – Change from Monthly Schedule • Staff would like to present for your approval changing the current meeting structure for the Parks and Recreation / Keep Sanger Beautiful Board. • Currently we meet once a month on the second Tuesday at 6:00pm. Staff would like to alter this regularly scheduled meeting to be quarterly on the second Tuesday at 6:00pm. • The by-laws for this board read as follows: The board shall determine its own rules and order of business and meet as needed. • It is within the final power of the board to decide to meet quarterly rather than monthly. Quarterly Meeting Dates • November 9, 2021 – 6:00pm • February 8, 2022 – 6:00pm • May 10, 2022 – 6:00pm • August 9, 2022 – 6:00pm • November 8, 2022 – 6:00pm 2021 SUMMER UPDATE OF EVENTS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 1 Events Update from Spring/Summer 2021 February 6, 2021 – Mother Son Dance **CANCELED** March 13, 2021 – Trash Off • No volunteers again for March of 2021 due to still in place Covid restrictions. • Ten roll-offs were once again delivered with two metals only roll-offs. All 12 in total were once again filled to overflow. It was another HUGE success. The next event will be held on October 9, 2021 with the volunteer program. Jackie has agreed to head up the volunteer program. April 2, 2021 – Teen Easter Egg Hunt • Same set as previous years with 3,000 glow-in-the-dark eggs, a DJ, and snacks. Looking to increase egg count to 4,000 for 2022. • At best count there were over 150 teens in attendance. April 3, 2021 – Easter Egg Hunt • 12,000 eggs were hidden and all were found within two minutes. Pictures with Easter Bunny. Looking to up to 14,000 eggs for 2022. May 29, 2021 – Fishing Derby **Postponed due to Rain. Now on 9/4/21** 2021 SUMMER UPDATE OF EVENTS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 2 Fridays in June – Sanger Summer Cinema Series • Each Friday a different movie was shown in a different park. Attendance was ok but feedback was very positive. Will probably adjust this to only two movies rather than four for 2022 to use some money for Easter Eggs and the slide event.  June 4 – Porter Park – War with Grandpa  June 11 – Downtown Park – Trolls World Tour (Partnered with Library for their event)  June 18 – Switzer Park – The Croods New Age  June 25 – Porter Park – The Sandlot (will probably make this a new “yearly” movie) 2021 SUMMER UPDATE OF EVENTS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 3 July 3, 2021 – Sanger FREEdom Fest • Great turnout. Switzer Park was packed with people. Over 500 hot dogs were cooked and 20+ watermelons sliced and served. Tuesdays in July – Sweets and Slides • July is National Parks and Recreation Month. To celebrate every Tuesday in July we brought in a blow-up water slide to a different park and handed out popsicles. • This event was INCREDIBLY successful – it far exceeded our expectations. • For 2022 we will continue this event and potentially bring in two water slides due to the continued lines for the slides. The other change will be rather than having two slide events at Porter Park for the park rotation we will have one at Porter Park and two at Switzer Park as the splash pad offered relief for those waiting in line. 2021 SUMMER UPDATE OF EVENTS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 4 Adult Kickball and Adult Softball – neither made for the 2021 season. 2021 FALL/WINTER EVENTS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 1 Future Events Update for Fall/Winter 2021 September 4, 2021 – Fishing Derby • Any volunteers that would like to come and help register and weigh fish would be welcomed. October 9, 2021 – Trash Off & Volunteer Trash Pick Up • Any help that can be offered this morning will be WELCOMED. Event will also be in conjunction with the Denton County Hazardous Waste Collection where liquids can also be dropped off. October 23, 2021 – Annual Showing of Hocus Pocus at Porter Park • This event was moved up one week to accommodate the move of Sanger Sellabration. • As a note, I do not believe we will continue with the Halloween Trick or Trot Monster Fun Run and 5K due to limited attendance. December 11, 2021 – Annual Christmas Parade and Tree Lighting • Again, any volunteers available on this day to help with traffic and crowd control will be greatly welcomed. 2021 FALL/WINTER EVENTS PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD 2 Other Potential Events: • The City and specifically the Recreation Department is working with the Sanger Area Chamber of Commerce to potentially work together on some events this fall. • These events may include: o Music Downtown once a month (looking at October) o Several days of Christmas activities with some sort of prizes to be given out (these would be the days leading to the parade and not after)