08/13/2012-Library Board-Minutes-Regular
Minutes-Sanger Public Library Board
August 13, 2012
Members present at the meeting: Daniel Lopez, Elizabeth Dunn, Kevin Lumpkin, Dorcyle
McClure and Vicky Elieson, Library Director
1. The meeting was called to order at 7:00 p.m. by Vicki Elieson.
2. Three new board members Daniel Lopez, Elizabeth Dunn, and Kevin Lumpkin were
introduced. The new members elected to receive emailed copies of the monthly report
from the director.
3. Election of officers resulted in Judie Rodgers as Chairman of the board and Mandy
Stephens as secretary. In the absence of the elected secretary, Dorcyle McClure
volunteered to take minutes of the meeting.
4. The minutes of the February 13, 2012 meeting were read and approved without
changes.
5. The library director reported that:
a. The “Game tournament “ party on Saturday, August 11 was the largest since
starting the event.
b. The Summer Reading Party was a huge success. The theme was “Crazy Pirates.”
Possible future events will be offered, but there will be no more theme support
from the State.
c. The library has a FaceBook page. Director encouraged each board member to
“like” the page.
d. A new server was delivered on August 13. It was mostly funded by a grant.
e. To support a new ebook market, the North Texas Library partners are going to
buy their own server. That way each library can download the books they need
while they remain on the server. The one-time cost for the library to be a
founding library will be approximately $2000.00. Each library will still have to buy
its own books, but they can be shared the same as books and DVDs are currently
shared by the consortium libraries.
f. Sanger Sellabration will be September 8. Volunteers are always needed to help
with the event.
6. The new board members’ orientation occurred when they were presented with their
notebooks. The director also gave a short explanation of each section.
7. The director reported that there are 9 performance measures that she has selected to
present to the city manager to make sure that the library is doing its mission for the
public. She wanted to be sure that all data is being collected. A discussion of the
performance measures and how to benchmark each resulted in a few suggestions from
the board for her to try. Many of the measures can only be obtained by directly asking
the library users themselves because they are very subjective for each one.
8. The Administrative Policy change concerning the library’s emergency procedures was
discussed. The Emergency Procedures were presented. The board discussed the use of
and stressed the importance of a code phrase to alert other staff of a potentially
dangerous person. Regular volunteers should be aware of the “alert” code phrase, also.
9. Discussed future meetings times and dates to place on calendars now: November 12,
2012 at 7:00 p.m. and February 11, 2013 at 7:00 p.m.
10. Meeting adjourned at 8:05 p.m.
Respectfully submitted by Dorcyle McClure, library board member Place 3.