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05/01/2023-CC-Agenda Packet-RegularCITY COUNCIL MEETING AGENDA MAY 01, 2023, 7:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS Mayoral proclamations, presentations of awards and certificates, and other acknowledgments of significant accomplishments or service to the community. 1. Recognize winners of the 2023 Citywide Art competition. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 2. Consideration and possible action on the minutes from the April 17, 2023, meeting. 3. Consideration and possible action to select Antero Group to perform the Housing Study, and authorize the City Manager to negotiate a possible contract with Antero Group. 4. Consideration and possible action on an Individual Project Order with Kimley-Horn regarding IH-35 entry monumentation and sound wall graphic design, and authorize the City Manager to execute said agreement. 1 5. Consideration and possible action on Interlocal Cooperation Agreement for shared Governance Communications and Dispatch Services System with the Denton County Sheriff’s Office. PUBLIC HEARING ITEMS 6. Conduct a public hearing on a request to amend to the Planned Development known as Sanger Preserve being approximately 12.01 acres of land, described as A1241A TIERWESTER, TR 264 AND TR 265 generally located on the southeast corner of 5th Street and Cowling Road. ACTION ITEMS 7. Consideration and possible action on Ordinance No. 05-08-23 amending Ordinance No. 10-28-22 for the Planned Development known as Sanger Preserve being approximately 12.01 acres of land, described as A1241A TIERWESTER, TR 264 AND TR 265 generally located on the southeast corner of 5th Street and Cowling Road. 8. Consideration and possible action on the Final Plat of Palomino Bay Addition, being 54.34 acres, located in the City of Sanger’s ETJ, and generally located on the west side of Jones Road approximately 782 feet north of the intersection of FM 1190 and Jones Road. 9. Consideration and possible action on authorizing staff to issue a Request for Proposal (RFP-2023-04) for broadband expansion. FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. INFORMATIONAL ITEMS Information Items are for informational purposes only. No action may be taken on items listed under this portion of the agenda. 10. Atmos-Rider GCR - Rate Filing under Docket No. 10170 - March 27, 2023 2 ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on April 26, 2023, at 3:00 PM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 3 CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Donna Green, Director of Marketing and Civic Engagement AGENDA ITEM: Recognize winners of the 2023 Citywide Art competition. SUMMARY:  April was National Youth Art Month.  Youth Art Month promotes art and art education in the United States.  To help celebrate and bring awareness to the importance of art, the City held an art competition allowing residents of all ages to submit their art for display at the Sanger Public Library throughout the month of April.  City employees were asked to vote for their favorite artist in each age group.  Tonight celebrates our winners. FISCAL INFORMATION: Budgeted: Yes Amount: GL Account: 31-5226 RECOMMENDED MOTION OR ACTION: Recognition and awards to the winners. ATTACHMENTS: 4 Item 1. CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action on the minutes from the April 17, 2023, meeting. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve the minutes from the April 17, 2023, meeting. ATTACHMENTS: City Council minutes. 5 Item 2. City Council Minutes 04-17-2023 Page 1 of 3 CITY COUNCIL MEETING MINUTES APRIL 17, 2023, 7:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Parks & Recreation Superintendent Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Director of Economic Development Shani Bradshaw, Marketing and Civic Engagement Director Donna Green, Chief of Police Waylan Rhodes. INVOCATION AND PLEDGE Councilmember Bilyeu gave the invocation, the Pledge of Allegiance was led by Councilmember Gann. CITIZENS COMMENTS No one addressed the Council. 6 Item 2. City Council Minutes 04-17-2023 Page 2 of 3 SPECIAL PRESENTATIONS AND ANNOUNCEMENTS 1. Mental Health Awareness & Children's Mental Health Awareness Proclamation Ms. Lisa Settles and Ms. Michelle Foster provided an overview of the services their organizations provide for the community, including community training programs. Mayor Muir read the proclamation and presented it to both Ms. Settles and Ms. Foster. REPORTS 2. Presentation and update on Economic Development activities. Director Bradshaw provided a presentation and overview of Economic Development. Discussion ensued regarding the features available on the new EDC website, creating business spotlight videos, 4A & 4B board opportunities partnering with the City, and working with a consultant to create a 4B action plan for projects. CONSENT AGENDA 3. Consideration and possible action on the minutes from the April 3, 2023, meeting. 4. Consideration and possible action on Resolution 2023-07, Alina Ciocan as the City’s representative to the Upper Trinity Regional Water District Board of Directors, to fill a term ending May 31, 2027. 5. Consideration and possible action on Resolution No. 2023-05 for Sanger city-wide garage sale. Motion to approve made by Councilmember Dillon, Seconded by Councilmember Bilyeu. Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Dillon – asked for information regarding traffic planning for the FM 455 & IH-35 construction project. City Manager Noblitt stated that the City has requested copies of the traffic plan. However, TxDOT nor Webber has been forthcoming with that information. 7 Item 2. City Council Minutes 04-17-2023 Page 3 of 3 EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.071. CONSULTATION WITH ATTORNEY For deliberations regarding a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. - Municipal Utility District No. 12 (MUD 12) Council convened into executive session at 7:44 p.m. RECONVENE INTO REGULAR SESSION Council reconvened into open session at 8:48 p.m. No action taken. ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:48 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 8 Item 2. CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Ramie Hammonds, Development Service Director AGENDA ITEM: Consideration and possible action to select Antero Group to perform the Housing Study, and authorize the City Manager to negotiate a possible contract with Antero Group. SUMMARY:  The City of Sanger issued an RFQ for a new housing study.  We received one response to the RFQ.  A review committee scored the response and determined that Antero Group is a qualified candidate.  If approved, staff will move forward to the contract phase. FISCAL INFORMATION: Budgeted: YES Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends APPROVAL on the selection and contract negotiation with Antero Group. ATTACHMENTS: 9 Item 3. CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Alina Ciocan, Assistant City Manager AGENDA ITEM: Consideration and possible action on an Individual Project Order with Kimley- Horn regarding IH-35 entry monumentation and sound wall graphic design, and authorize the City Manager to execute said agreement. SUMMARY:  The City has previously engaged Kimley-Horn to assist with preliminary design concepts for the IH- 35 corridor.  Several options were presented to City Council on March 6th and April 3rd  The next step in the process is to develop a set of schematic plans for the City entry monumentation as well as the sound wall design. FISCAL INFORMATION: Budgeted: NO Amount: $71,000 GL Account: 004-30-6534 RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS:  Individual Project Order Number 2023  Master Agreement 10 Item 4. Individual Project Order Number 2023 I-35 Entry Monumentation and Soundwall Graphic Design City of Sanger, Texas rev 1/22 Page 1 of 4 Describing a specific agreement between Kimley -Horn and Associates, Inc. (the Consultant), and the City of Sanger, Texas (the Client) in accordance with the terms of the Master Agreement for Continuing Professional Services dated February 9, 2022, which is incorporated herein by reference. Identification of Project: 2023 I-35 Entry Monumentation and Soundwall Graphic Design for City of Sanger, Texas Project Understanding: This project consists of providing professional landscape architecture services associated with the following project: 2023 I-35 Entry Monumentation and Soundwall Graphic Design for City of Sanger, Texas to include: • Schematic Design Alternatives for City Entry Monumentation along I-35 Corridor based on feedback from City Council regarding the Initial Concept Package presented at the March 6th, 2023, and April 3rd, 2023, Council Meetings. • TxDOT Soundwall Graphic Design Alternatives Specific scope of basic Services: See Below Task 1 – City Entry Monumentation Schematic Design Alternatives The Consultant will provide the following professional services as specified in the “Project Understanding” section of this project . Based on the initial concept design package approved by the Client, Kimley -Horn will develop a set of Schematic Plans of proposed features illustrating the general scope, scale, and relationship of design components and submit them to the C lient for review. Kimley- Horn will provide up to three (3) preliminary design concepts. The elements to be illustrated in the Schematic Design Plans are expected to be limited to: - Refined architectural design and layout of proposed entry features based on review comments from City Council Meetings mentioned in the “Project Understanding”. - Proposed architectural material for each entry feature concept. - Proposed future landscape design for each entry feature concept. - Proposed schematic lighting design for each entry feature concept. As a part of this task, Kimley Horn will attend one (1) Client review m eeting to review the preliminary schematic design concepts. Based on input received during the initial design review meeting, Kimley - Horn will attend one (1) additional meeting with the Client to present one (1) final schematic design package. Upon approval of the final schematic design package, that package will be used as a basis for preparing the Landscape Architecture Construction Documents (Not included in this agreement). If additional Client comment revisions are required, then this effort will be bi lled at our then current hourly rate schedule. Kimley Horn will prepare one (1) Opinion of Probable Construction Cost for Client review as part of this task. Because the Consultant does not control the cost of labor, materials, equipment, or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any 11 Item 4. Individual Project Order Number 2023 I-35 Entry Monumentation and Soundwall Graphic Design City of Sanger, Texas rev 1/22 Page 2 of 4 opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experienc e and represent its judgment as an experienced and qualified professional, familiar with the industry. The Consultant cannot and does not guarantee that proposals, bids, or actual costs will not vary from its opinions of cost. Task 2 – TxDOT Soundwall Graphic Schematic Design Alternatives The Consultant will provide the following professional services as specified in the “Project Understanding” section of this project. Kimley -Horn will develop a set of Schematic Plans of proposed features illustrating th e general scope, scale, and relationship of design components and submit them to the Client for review. Kimley -Horn will provide up to three (3) preliminary design concepts for the TxDot Soundwall Graphics. The elements to be illustrated in the Schematic Design Plans are expected to be limited to: - Design and layout of proposed TxDOT soundwall graphic alternatives. - Proposed color palette for proposed TxDOT soundwall alternatives. As a part of this task, Kimley Horn will attend one (1) Client review meeti ng to review the preliminary schematic design concepts. Based on input received during the initial design review meeting, Kimley - Horn will attend one (1) additional meeting with the Client to present one (1) final schematic design concept. Upon approval of the final schematic design package, that package will be used as a basis for preparing the Landscape Architecture Construction Documents (Not included in this agreement). If additional Client comment revisions are required, then this effort will be billed at our then current hourly rate schedule. Kimley Horn will prepare one (1) Opinion of Probable Construction Cost for Client review as part of this task. Because the Consultant does not control the cost of labor, materials, equipment, or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience an d represent its judgment as an experienced and qualified professional, familiar with the industry. The Consultant cannot and does not guarantee that proposals, bids, or actual costs will not vary from its opinions of cost. Task 3 – Meetings / Coordination (During Design) Kimley-Horn can be available to attend design team meetings, Client meetings, and/or conference calls and any other project related meetings not listed in previous task items. This task includes up to thirty (30) hours of meetings in add ition to the quantity provided in the tasks above. Should additional meetings or coordination be required, this effort will be billed on an hourly basis at the then current hourly rate schedule. 12 Item 4. Individual Project Order Number 2023 I-35 Entry Monumentation and Soundwall Graphic Design City of Sanger, Texas rev 1/22 Page 3 of 4 Additional Services if required: See Below Any services not specifically provided for in the above scope, as well as any changes in the scope requested by the Client, will be considered additional services. Additional Services will be compensated on a reimbursable basis at the then current hourly ra tes. Consultant will not perform any Additional Services without Client’s prior approval. Additional services include, but are not limited to, the following: • Design Development Plans • Construction Documents • Bidding Assistance • Construction Phase Services • Lighting Photometrics / Circuitry • 3D Fly Through Videos • Preparing applications and supporting documents for government grants, loans, or planning advances, and providing data for detailed applications. • Additional drafts and response to comments beyond those described in the scope . • Providing additional presentations to City Council. • Providing any easement documents or acquisition services. • Attending additional public meetings during the project. • Any services not listed in the Scope of Services. • Providing services associated with traffic signal design. • Providing additional public coordination during the project, such as meeting with public and City staff, or coordinating with landowners affected by the proposed project. This may include preparing exhibits to demonstrate the project to the public. Services provided by Client: Client shall review and provide comments for proposed design so that Consultant can adhere to the project schedule. Schedule: Consultant will begin services upon receipt of N otice to Proceed. Deliverables: See items listed above under Scope of Services. 13 Item 4. Individual Project Order Number 2023 I-35 Entry Monumentation and Soundwall Graphic Design City of Sanger, Texas rev 1/22 Page 4 of 4 Method of compensation: Kimley -Horn will perform the Services on a labor fee plus expense basis. Labor fee will be billed on an hourly basis according to our then -current rates. See below for Task budget breakdowns. Direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed at 1.15 times cost. A percentage of labor fee will be added to each invoice t o cover certain other expenses such as telecommunications, in -house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project will be billed hourly. All permitting, application, and simi lar project fees will be paid directly by the Client. Task 1 – City Signage Schematic Design Alternatives $30,500 Task 2 – TxDOT Soundwall Schematic Design Alternatives $24,000 Task 3 – Meetings / Coordination (During Design) $16,500 Total Estimated Fee $71,000 All permitting, application, and similar project fees will be paid directly by the Client. Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services performed or actual services performed and expenses incurred as of the invoice date. Payment will be due within 25 days of your receipt of the invoice. Other special terms of Individual Project Order: None. ACCEPTED: CITY OF SANGER, TEXAS KIMLEY-HORN AND ASSOCIATES, INC. BY: BY: John Noblitt Hugo Morales P.E. TITLE: City Manager TITLE: Vice President DATE: DATE: 04/17/2023 14 Item 4. MASTER AGREEMENT BETWEEN CLIENT AND KIMLEY-HORN AND ASSOCIATES, INC. FOR CONTINUING PROFESSIONAL SERVICES THIS AGREEMENT is made this CA of f r i c v ` 2022, by and between City of Sanger the Client") and KIMLEY-HORN AND ASSOCIATES, INC. ("the Consultant"). This Agreement sets forth the terms whereby Kimley-Horn, or an affiliated company, will provide professional services on one or more projects (with respect to each engagement "the Project"), with the specifics of each engagement to be set forth in an Individual Project Order ("IPO"). If the IPO is executed by an affiliated company of Kimley-Horn, the IPO shall incorporate the terms of this Agreement as if signed by the affiliated company. 1) Scope of Services and Additional Services. The Consultant will perform only the services set forth in IPO's ("the Services"). If requested by the Client in the writing and agreed to by the Consultant, the Consultant will perform Additional Services and, the Client shall pay the Consultant for the performance of any Additional Services in an amount based upon the Consultant's then -current hourly rates plus an amount to cover certain direct expenses including telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Other direct expenses will be billed at 1.15 times cost. 2) Client's Responsibilities. In addition to other responsibilities herein or imposed by law, the Client shall: a) Designate in writing a person to act as the Client's representative. Such person shall have complete authority to transmit instructions, receive information, and make or interpret the Client's decisions. b) Provide all criteria and information as to the Client's requirements, objectives and expectations for the Project, and all standards of development, design, or construction. c) Provide the Consultant all available studies, plans, or other documents pertaining to the project, such as survey, engineering data, environmental information, etc., all of which the Consultant may rely upon. d) Arrange for access to the project site and other property as required for the Consultant to perform services. e) Review all documents or reports presented by the Consultant and communicate decisions pertaining thereto within a reasonable time so as not to delay the Consultant. f) Furnish approvals and permits for all government authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary. Rev. 01 /2022 15 Item 4. g) Obtain any independent accounting, legal, cost estimating and feasibility services as the Client my require. h) Give prompt written notice to the Consultant whenever the Client becomes aware of any development that affects the Consultant's services, or any defect or non-conformance in any aspect of the Project. 3) Period of Services. This Agreement and the rates of compensation in IPO's are agreed to in anticipation of conditions permitting orderly and continuous progress of the Project through completion of the Services. The Consultant shall begin work on each IPO after receipt of a fully executed copy of the IPO. The times for performance shall be extended as necessary for periods of suspension or delay resulting from circumstances the Consultant does not control. If such suspension or delay extends for more than six months, the rates of compensation shall be renegotiated. 4) Compensation for Services. a) The Consultant's compensation shall be as stated herein, unless otherwise stated in the IPO. The Client shall pay the Consultant an amount based upon the Consultant's then -current hourly rates plus an amount not to exceed 4.6 percent of billed labor to cover certain direct expenses including telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Other direct expenses will be billed at 1.15 times cost. b) If the Consultant's compensation is on an hourly basis, estimated fees and expenses incurred by the Consultant exceeding any estimates set forth in the IPO shall be the liability of the Client. 5) Method of Payment. a) Invoices will be submitted periodically for services performed and expenses incurred. Payment of each invoice will be due within 30days of receipt. The Client shall also pay any applicable sales tax. Interest will be added to accounts not paid within 30 days at the maximum rate allowed by law. If the Client fails to make any payment due the Consultant under this or any other agreement within 30 days after the Consultant's transmittal of its invoice, the Consultant may, after giving notice to the Client, suspend services and withhold deliverables until all amounts due are paid in full. Rev. 01 /2022 2 16 Item 4. b) If the Client relies on payment or proceeds from a third party to pay Consultant and Client does not pay Consultant's invoice within 60 days of receipt, Consultant may communicate directly with such third party to secure payment. c) If the Client objects to any charge on an invoice submitted by the Consultant, the Client shall so advise the Consultant in writing giving its reasons within 14 days of receipt of the invoice or all such objections shall be waived, and the amount stated in the invoice shall be conclusively deemed due and owing. If the Client objects to only a portion of the invoice, payment for all other portions remains due. d) If the Consultant initiates legal proceedings to collect payments for services, it may recover, in addition to all amounts due and payable, its reasonable attorneys' fees, reasonable experts' fees, and other expenses related to the proceedings, including the cost, determined at the Consultant's normal hourly billing rates, of the time devoted to such proceedings by its employees. e) The Client agrees that the payment to the Consultant is not subject to any contingency or condition. The Consultant may negotiate payment of any check tendered by the Client, even if the words "in full satisfaction" or words intended to have similar effect appear on the check without such negotiation being an accord and satisfaction of any disputed debt and without prejudicing any right of the Consultant to collect additional amounts. 6) Use of Documents. All documents, data, and programs prepared by the Consultant are related exclusively to the services described in the IPO and may be used only if the Client has satisfied all of its obligations under this Agreement. They are not intended or represented to be suitable for use or reuse by the Client or others on extensions of this project or on any other project. Any modifications by the Client to any of the Consultant's documents, or any use, partial use or reuse of the documents without written authorization by the Consultant will be at the Client's sole risk and without liability to the Consultant, and the Client shall to the extent allowable by law indemnify, defend and hold the Consultant harmless from all claims, damages, losses and expenses, including but not limited to attorneys' fees, resulting therefrom. The Consultant's electronic files and source code remain the property of the Consultant and shall be provided to the Client only if expressly provided for in the IPO. Any electronic files not containing an electronic seal are provided only for the convenience of the Client and use of them is at the Client's sole risk. In the case of any defects in the electronic files or any discrepancies between them and the hardcopy of the documents prepared by the Consultant, the hardcopy shall govern. Rev. 01 /2022 17 Item 4. 7) Intellectual Property. Consultant may use or develop its proprietary software, patents, copyrights, trademarks, trade secrets, and other intellectual property owned by Consultant or its affiliates Intellectual Property") in the performance of this Agreement. Unless explicitly agreed to in writing by both parties to the contrary, Consultant maintains all interest in and ownership of its Intellectual Property and conveys no interest, ownership, license to use, or any other rights in the Intellectual Property to Client. Any enhancements of Intellectual Property made during the performance of this Agreement are solely owned by Consultant and its affiliates. 8) Opinions of Cost. Because the Consultant does not control the cost of labor, materials, equipment, or services furnished by others, methods of determining prices, or competitive bidding or market conditions, all opinions rendered as to costs, including but not limited to the costs of construction and materials, are solely based on its judgment as a professional familiar with the industry. The Consultant cannot and does not guarantee that proposals, bids or actual costs will not vary from opinions of cost prepared by it. If at any time the Client wishes greater assurance as to the amount of any cost, it shall employ an independent cost estimator. Consultant's services required to bring costs within any limitation established by the Client will be paid for as Additional Services. 9) Termination. The obligation to provide further services under this Agreement may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof or upon thirty days' written notice for the convenience of the terminating party. The Consultant will be paid for all services performed to the effective date of termination, all expenses subject to reimbursement, and other reasonable expenses incurred by the Consultant as a result of such termination. 10) Standard of Care. The standard of care applicable to Consultant's services will be the degree of care and skill ordinarily exercised by consultants performing the same or similar services in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the Consultant's performance of services and it is agreed that Consultant is not a fiduciary with respect to the Client. 11) LIMITATION OF LIABILITY. IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH THE CLIENT AND THE CONSULTANT, THE RISKS ARE ALLOCATED SUCH THAT, TO THE EXTENT ALLOWED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS AGREEMENT OR THE EXISTENCE OF APPLICABLE INSURANCE Rev. 01 /2022 4 18 Item 4. COVERAGE, THAT THE TOTAL LIABILITY, IN THE AGGREGATE OF THE CONSULTANT AND THE CONSULTANT'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS TO THE CLIENT OR TO ANYONE CLAIMING BY, THROUGH OR UNDER THE CLIENT, FOR ANY AND ALL CLAIMS, LOSSES, COSTS OR DAMAGES WHATSOEVER ARISING OUT OF OR IN ANY WAY RELATED TO THE SERVICES UNDER THIS AGREEMENT FROM ANY CAUSE OR CAUSES, INCLUDING BUT NOT LIMITED TO, THE NEGLIGENCE, PROFESSIONAL ERRORS OR OMISSIONS, STRICT LIABILITY OR BREACH OF CONTRACT OR ANY WARRANTY, EXPRESS OR IMPLIED, OF THE CONSULTANT OR THE CONSULTANT'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS SHALL NOT EXCEED TWICE THE TOTAL COMPENSATION RECEIVED BY THE CONSULTANT UNDER THE IPO OR $50,000, WHICHEVER IS GREATER. HIGHER LIMITS OF LIABILITY MAY BE NEGOTIATED FOR ADDITIONAL FEE. THIS SECTION IS INTENDED SOLELY TO LIMIT THE REMEDIES AVAILABLE TO THE CLIENT OR THOSE CLAIMING BY OR THROUGH THE CLIENT, AND NOTHING IN THIS SECTION SHALL REQUIRE THE CLIENT TO INDEMNIFY THE CONSULTANT. 12) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any consequential, incidental, punitive, or indirect damages including but not limited to loss of income or loss of profits. 13) Construction Costs. Under no circumstances shall the Consultant be liable for extra costs or other consequences due to changed conditions, or for costs related to the failure of contractors to perform work in accordance with the plans and specifications. Consultant shall have no liability whatsoever for any costs arising out of the Client's decision to obtain bids or proceed with construction before the Consultant has issued final, fully approved plans and specifications. The Client acknowledges that all preliminary plans are subject to substantial revision until plans are fully approved and all permits obtained 14) Certifications. All requests for the Consultant to execute certificates, lender consents, or other third - party reliance letters must be submitted to the Consultant at least 14 days prior to the requested date of execution. The Consultant shall not be required to execute certificates, consents, or third -party reliance letters that are inaccurate, that relate to facts of which the Consultant does not have actual knowledge, or that would cause the Consultant to violate applicable rules of professional responsibility. Rev. 01 /2022 19 Item 4. 15) Dispute Resolution. Upon agreement of the Parties claims arising out of this Agreement may be submitted to mediation. Any civil action must be commenced pursuant to the limitations described under Texas Civil Practice and Remedies Code § 16.008, Venue for any dispute arising out of this Agreement shall be Denton County, Texas. 16) Construction Phase Services. a) If the Consultant prepares construction documents and the Consultant is not retained to make periodic site visits, the Client assumes all responsibility for interpretation of the documents and for construction observation, and the Client waives any claims against the Consultant for any construction connected thereto. b) The Consultant shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall Consultant have any authority or responsibility to stop or direct the work of any contractor. The Consultant's visits will be for the purpose of endeavoring to provide the Client a greater degree of confidence that the completed work of its contractors will generally conform to the construction documents prepared by the Consultant. Consultant neither guarantees the performance of contractors, nor assumes responsibility for any contractor's failure to perform its work in accordance with the contract documents. c) The Consultant is not responsible for any duties assigned to it in the construction contract that are not expressly provided for in this Agreement or the IPO. The Client agrees that each contract with any contractor shall state that the contractor shall be solely responsible for job site safety and for its means and methods; that the contractor shall indemnify the Client and the Consultant for all claims and liability arising out of job site accidents; and that the Client and the Consultant shall be made additional insureds under the contractor's general liability insurance policy. 17) Hazardous Substances. Consultant shall not be a custodian, transporter, handler, arranger, contractor, or remediator with respect to hazardous substances and conditions. Consultant's services will be limited to analysis, recommendations, and reporting, including, when agreed to, plans and specifications for isolation, removal, or remediation. The Consultant shall notify the Client of unanticipated hazardous substances or conditions of which the Consultant actually becomes aware. The Consultant may stop affected portions of its services until the hazardous substance or condition is eliminated. Rev. 01 /2022 20 Item 4. 18) Assignment and Subcontracting. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the Client and the Consultant, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Client and the Consultant and not for the benefit of any other party. The Client or the Consultant shall not assign, sublet or transfer any rights under or interest in this Agreement, or any claim arising out of the performance of services by Consultant, without the written consent of either party. The Consultant reserves the right to augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market conditions. If the Consultant exercises this right, they shall inform the Client in writing and the Consultant will maintain the agreed -upon billing rates for services identified in this Agreement or the IPO, regardless of whether the services are proved by in-house employees, contract employees, or independent subconsultants. 19) Confidentiality, The Client consents to the Consultant's use and dissemination of photographs of the Project and to its use of facts, data and information obtained by the Consultant in the performance of its services. If, however, any facts, data or information are specifically identified in writing by the Client as confidential, the Consultant shall use reasonable care to maintain the confidentiality of that material. 20) Miscellaneous Provisions. This Agreement is to be governed by the law of the State of Texas. This Agreement and each executed IPO contain the entire and fully integrated agreement between the parties, and supersedes all prior and contemporaneous negotiations, representations, agreements, or understandings, whether written or oral. Except as provided in Section 1, this Agreement can be supplemented or amended only by a written document executed by both parties. Any conflicting or additional terms on any purchase order issued by the Client shall be void and are hereby expressly rejected by the Consultant. If Client requires Consultant to register with or use an online vendor portal for payment or any other purpose, any terms included in the registration or use of the online vendor portal that are inconsistent or in addition to these terms shall be void and shall have no effect on Consultant or this Agreement. Any provision in this Agreement that is unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such unenforceability without invalidating the remaining provisions or affecting the enforceability of the provision in any other jurisdiction. The non -enforcement of any provision by either party shall not constitute a waiver of that provision or affect the enforceability of that provision or the remainder of this Agreement. Rev. 01 /2022 21 Item 4. CITY OF SANGER, TEXAS A municipality SIGNED: 7 PRINTED NAME:., TITLE: DATE: 02- - I? KIMLEY-HORN AND ASSOCIATES, INC. SIGNED: '1.44*od PRINTED NAME: Scott R. Arnold TITLE: Vice President DATE: January 26, 2022 Rev. 01/2022 8 22 Item 4. CITY COUNCIL COMMUNICATION DATE: April 3, 2023 FROM: Casey Welborn, Assistant Fire Chief AGENDA ITEM: Consideration and possible action on Interlocal Cooperation Agreement for shared Governance Communications and Dispatch Services System with the Denton County Sheriff’s Office. SUMMARY:  Interlocal Agreement Renewal  County Services and Responsibilities  Agency Responsibilities  Revised Cost FISCAL INFORMATION: Budgeted: Yes Amount: $80,820.00 GL Account: 20-5460 / 24-5460 Fire Department Annual Cost: $25,086.00 Police Department Annual Cost: $55,431.00 Total Cost: $80,820.00 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Interlocal Cooperation Agreement 23 Item 5. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2023-24 Page 1 STATE OF TEXAS § § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR SHARED GOVERNANCE COMMUNICATIONS & DISPATCH SERVICES SYSTEM This Interlocal Cooperation Agreement for Shared Governance Communications and Dispatch Services System, hereinafter referred to as "Agreement", is made by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as the “County”, and Name of Agency: City of Sanger Fire & Police Departments hereinafter referred to as “Agency”. WHEREAS, the County is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County, Texas; and WHEREAS, the Agency is duly organized and operating under the laws of the State of Texas engaged in the provision of municipal government and/or related services for the benefit of the citizens of Agency; and WHEREAS, parties agree that the utilization of combined communications and dispatch services system will be in the best interests of both the County and the Agency, WHEREAS, the County and the Agency mutually desire to be subject to the provisions of the Interlocal Cooperation Act of the V.T.C.A. Government Code, Chapter 791; and NOW THEREFORE, the County and the Agency, for the mutual consideration hereinafter stated, agree and understand as follows: 1. PURPOSE. The Denton County Sheriff (“Sheriff”) has the facilities to provide emergency telecommunications and dispatch services throughout Denton County. The Agency wishes to utilize the Sheriff’s available telecommunications and dispatch services (“Services”) during the term of this agreement. 2. ADVISORY BOARD. The Denton County Sheriff’s Office will establish an Advisory Board for the Shared Governance Communication and Dispatch System “Advisory Board”. The membership of the board shall be the Chief of each Agency, or designee. The Advisory Board may advise and make recommendations to the Sheriff and the Sheriff’s Office on matters relating to the Communications Center, as well as the recommendations for the Annual Agency Workload and Cost Statistics, within the limitations set forth in paragraph 6.1, herein. 3. TERM OF AGREEMENT. The initial term of this Agreement shall be for a one-year period beginning October 1, 2023 and ending on September 30, 2024. 4. TERMINATION OF AGREEMENT. Either party may terminate this agreement, with or without cause, after providing ninety (90) days written notice to the other party. 24 Item 5. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2023-24 Page 2 5. ANNUAL SERVICE FEE. Each Agency shall pay to the County a fee for services based on the workload generated by the Agency. 5.1. Agency shall pay to County the Total Amount on Exhibit “A”. 5.2. The Agency shall complete Exhibit “A”, Agency Payment Worksheet, to identify the payment terms preferred by Agency. Agency is responsible for sending payments to County 5.3. The fee for service will be based on the pro rata share of the workload generated by the Agency. 5.4. County agrees to provide Agency a proposed service fees for the next budget/fiscal year as agreed by the parties. 5.5 If this Agreement is terminated prior to the expiration of the term of the Agreement, payment shall be pro-rated by written agreement between the parties. 5.6 Dispatch costs for the upcoming fiscal year are calculated utilizing 50% of the approved Communications Budget for the current fiscal year and agency workload statistics from the previous fiscal year. Agency workload percentages are calculated by: 5.6.1. Determining the agency’s percentage of total Calls For Service (CFS) 5.6.2 Determining the agency’s percentage of total Officer Initiated Activity (OIA) 5.6.3 Averaging the values from # 5.6.1 & # 5.6.2 5.6.4 Determining the percentage of OIA that is Mobile Data Computer (MDC) activity 5.6.5 Determining agency OIA that is not MDC Activity 5.6.6 Determining adjusted percentage of OIA that is MDC activity by dividing value of # 5.6.5 by total OIA 5.6.7 Determining agency CFS that are public requests by subtracting agency assists or mutual aid calls from the agency’s CFS 5.6.8 Determining adjusted percentage of total CFS that are public requests by dividing value of # 5.6.7 by total CFS 5.6.9 Determining agency workload percentage by calculating average of # 5.6.6 and # 5.6.8 5.6.10 Determining agency final cost by workload by multiplying value of # 5.6.9 against 50% of the approved Communications budget 6. COUNTY SERVICES AND RESPONSIBILITIES. The County agrees to provide the following services and responsibilities: 6.1 The Sheriff shall have the sole discretion as to the method of providing the Services including, but not limited to the order of response to calls, and shall be the sole judge as to the most expeditious and effective manner of handling and responding to calls for service or the rendering thereof. The Sheriff shall have the sole discretion as to the method and final decision regarding the annual workload and cost statistics. The Sheriff will devote sufficient time to insure the performance of all duties and obligations set forth herein. 6.2 County shall furnish full-time communications services including a twenty-four (24) hours a day, seven (7) days a week public safety answering point, radio services, dispatching services, or law enforcement transmission originating from AGENCY requesting law enforcement and fire 25 Item 5. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2023-24 Page 3 protection services and access to local, regional, state, and national data bases and telecommunications systems. 6.3 The services provided by County include the following: 6.3.1 twenty-four (24) hours a day, seven (7) days a week public safety answering point; 6.3.2. receiving emergency and routine calls for law enforcement, fire, and medical services; 6.3.3 directing a response to said calls by dispatching the appropriate law enforcement, fire, and medical services; 6.3.4. providing on-going communication support to the emergency personnel in the field; and 6.3.5 updating, maintaining, and managing the County owned radio communications system, computer systems, support files, and resource materials necessary to accomplish the above. 6.4 County may add new Agencies not currently served by Denton County at the discretion of Denton County and the Denton County Sheriff’s Office. 7. AGENCY RESPONSIBILITIES. The Agency agrees to the following responsibilities: 7.1 Providing accurate current GIS data of the corporate limits and extraterritorial jurisdiction of the Agency. 7.2 Furnish County with a current list of all Officers and Reserves authorized by Agency to use the communications system. 7.3 Agency is responsible for the costs and upgrades associated with maintaining Agency’s communication equipment. 7.4 Agency agrees to abide by all laws of the United States and the State of Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes 7.5 Adherence to all Sheriff’s Office communications rules and regulations. 7.6 Agency agrees to provide all necessary and required TLETS paperwork. See Exhibit “B”. 7.7 Appoint representative and agree to participate in the Advisory Board. 7.8 Agency is responsible for sending payments to County as more fully described in Exhibit “A” to this Agreement. 8. AGREEMENT. The parties acknowledge they have read and understand and intend to be bound by the terms and conditions of this Agreement. This Agreement contains the entire understanding between the parties concerning the subject matter hereof. No prior understandings, whether verbal or written, between the parties or their agents are enforceable unless included in writing in this agreement. This Agreement may be amended only by written instrument signed by both parties. 9. AGREEMENT LIASONS. Each party to this agreement shall designate a Liaison to insure the performance of all duties and obligations of the parties. The Liaison for each party shall devote sufficient time and attention to the execution of said duties on behalf of the Party to ensure full compliance with the terms and conditions of this Agreement. 26 Item 5. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2023-24 Page 4 10. ASSIGNMENT. Neither party shall assign, transfer, or sub-contract any of its rights, burdens, duties, or obligations under this Agreement without the prior written permission of the other party to this Agreement. 11. AGENCY LIABILITY. The Agency understands and agrees that the Agency, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of the County. The Agency shall not be required to indemnify nor defend County for any liability arising out of the wrongful acts of employees or agents of County to the extent allowed by Texas law. 12. COUNTY LIABILITY. The County understands and agrees that the County, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of the Agency. The County shall not be required to indemnify nor defend Agency for any liability arising out of the wrongful acts of employees or agents of Agency to the extent allowed by Texas law. 13. DISPUTES/RECOURSE. County and Agency agree that any disputes or disagreements that may arise which are not resolved at the staff level by the parties should be referred to the Appointed Liaisons for each entity. Any further disputes arising from the failure of either Agency or County to perform and/or agree on proportionate reduction in fees shall be submitted to mediation, with the parties splitting the mediation fees equally. It is further agreed and understood that the scope of matters to be submitted to dispute mediation as referenced above is limited to disputes concerning sufficiency of performance and duty to pay or entitlement, if any, to any reduced fee or compensation. Any other disputes or conflicts involving damages or claimed remedies outside the scope of sufficiency of performance and compensation adjustment shall be referred to a court of competent jurisdiction in Denton County, Texas. 14. EXHIBITS. Attached hereto, and referred to elsewhere in this Agreement are the following Exhibits, which are hereby incorporated by reference. Exhibit A Agency Payment Worksheet Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS) NON - TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT 15. MULTIPLE ORIGINALS. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. 27 Item 5. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2023-24 Page 5 16. NOTICES. All notices, demands or other writings may be delivered by either party by U.S. First Class Mail or by other reliable courier to the parties at the following addresses: County: 1 Denton County Judge Denton County Commissioners Court 1 Courthouse Drive, Ste 3100 Denton, Texas 76208 2 Denton County Sheriff Denton County Sheriff’s Office 127 N. Woodrow Lane Denton, Texas 76205 3 Assistant District Attorney Counsel to the Sheriff 127 N. Woodrow Lane Denton, Texas 76205 Name of Agency: City of Sanger Fire and Police Departments Contact Person Finance Department Address P. O. Box 1729 City, State, Zip Sanger, TX 76266 Telephone 940-458-7930 Email finance@sangertexas.org 17. SEVERABILITY. The validity of this Agreement and/or any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. Further, this Agreement shall be performed and all compensation payable in Denton County, Texas. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 18. THIRD PARTY. This Agreement is made for the express purpose of providing communications and dispatch services, which both parties recognize to be a governmental function. Except as provided in this Agreement, neither party assumes any liability beyond that provided by law. This Agreement is not intended to create any liability for the benefit of third parties. 19. VENUE. This agreement will be governed and construed according to the laws of the State of Texas. This agreement shall be performed in Denton County, Texas. 20. WAIVER. The failure of County or Agency to insist upon the performance of any term or provision of this Agreement or to exercise or enforce any right herein conferred, or the waiver of a breach of any provision of this Agreement by either party, shall not be construed as a waiver or relinquishment to any extent of either party’s right to assert or rely upon any such term or right, or future breach of such provision, on any future occasion. 21. AUTHORIZED OFFICIALS. Each party has the full power and authority to enter into and perform this Agreement. The persons executing this Agreement represent they have been properly authorized to sign on behalf of their governmental entity. 28 Item 5. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2023-24 Page 6 22. CURRENT FUNDS. All payments made by Agency to County pursuant to this Agreement shall be from current revenues available to Agency. 23. DISPATCH & COMMUNICATION RECORDS. The parties acknowledge that the Denton County Sheriff’s Office may release dispatch and communication records of Agency pursuant to the Texas Public Information Act until such a time that the parties agree to transfer such responsibility to Agency. DENTON COUNTY, TEXAS AGENCY ________________________________________ _______________________________________ Andy Eads, County Judge Denton County Commissioners Court 1 Courthouse Drive, Ste 3100 Denton, Texas 76208 (940)349-2820 Thomas E. Muir, Mayor City of Sanger P. O. Box 1729 Sanger, TX 76266 940-458-7930 EXECUTED duplicate originals on this Date:________________________ EXECUTED duplicate originals on this Date:___________________________ Approved as to content: _____________________________ Denton County Sheriff’s Office Approved as to content: _____________________________ Fire Chief David Pennington _____________________________ Police Chief Waylan Rhodes Approved as to form: _____________________________ Assistant District Attorney Counsel to the Sheriff Approved as to form: _______________________________ Attorney for Agency 29 Item 5. Exhibit A 2023-24 Budget Year Denton County Sheriff’s Office Communications Agreement Agency Payment Worksheet/Invoice Agency: City of Sanger Fire & Police Payment Contact Person: Chief Waylan Rhodes, Chief Pennington and/or Finance Department Phone Number: 940-458-7930 Email(s): w.rhodes@sangertexas.org dpennington@sangertexas.org cprice@sangertexas.org or finance@sangertexas.org Address: P. O. Box 1729 City, State, Zip Sanger, TX 76266 AGENCY TOTAL AMOUNT DUE $ 25,389.00 Fire $ 55,431.00 Police $ 80,820.00 Total Agency Should Include this Worksheet with Each Payment Sent to Denton County. Make checks payable to: Denton County Mail payments to: 911 Dispatch Agreement Payments Denton County Sheriff’s Office Attn: Sherry Cochran 127 N. Woodrow Lane Denton, Texas 76205 Payment Plan Options Agency MUST Select One Payment Option 1 One Annual Payment (100%) 2 Two Payments (50%) 3 Four Payments (25%) 4 Twelve Monthly Payments 5 Other Payment Option 30 Item 5. Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS) NON - TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT 2023-2024 Twenty-Four Hour Terminal Agency DENTON COUNTY SHERIFF’S OFFICE Non Twenty-Four Hour Terminal Agency Sanger Police Department This document constitutes an agreement between the following parties: The Twenty-Four Hour Terminal Agency agrees to make entries into the Texas Crime Information Center (TCIC) and the National Crime Information Center (NCIC) computers for the Non Twenty-Four Hour Terminal Agency. All records must be entered with the Twenty-Four Hour Agency’s ORI, and all case reports and original warrants must be held at the Twenty-Four Hour Agency for hit confirmation purposes. The Non Twenty-Four Hour Agency agrees to abide by all laws of the United States and the State of Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes. The Twenty-Four Hour Agency reserves the right to suspend service to the Non Twenty-Four Hour Agency which may include canceling of records entered for the Non Twenty-Four Hour Agency when applicable policies are violated. The Twenty-Four Hour Agency may reinstate service following such instances upon receipt of satisfactory assurances that such violations have been corrected. In order to comply with NCIC policies established by the NCIC Advisory Policy Board, the Non Twenty-Four Hour Agency agrees to maintain accurate records of all TCIC/NCIC entries made through the Twenty-Four Hour Agency and to immediately notify the Twenty-Four Hour Agency of any changes in the status of those reports to include the need for cancellation, addition, deletion or modification of information. The Twenty-Four Hour Agency agrees to enter, update and remove all records for the Non Twenty-Four Hour Agency on a timely basis, as defined by NCIC. In order to comply with NCIC Validation requirements, the Non Twenty-Four Hour Agency agrees to perform all validation procedures as required by NCIC on all records entered through the Twenty-Four Hour Agency. Either the Twenty-Four Hour Agency or the Non Twenty-Four Hour Agency may, upon thirty days written notice, discontinue this agreement. To the extent allowed by the laws of the State of Texas, the Non Twenty-Four Hour Agency agrees to indemnify and save harmless the Twenty-Four Hour Agency as well as the DPS, its Director and employees from and against all claims, demands, actions and suits, including but not limited to any liability for damages by reason of or arising out of any false arrests or imprisonment or any cause of the Non Twenty-Four Hour Agency or its employees in the exercise of the enjoyment of this Agreement. In witness whereof, the parties hereto caused this agreement to be executed by the proper officers and officials. DENTON COUNTY SHERIFF’S OFFICE AGENCY Signature: Signature: By: Tracy Murphree By: Waylan Rhodes Title: Denton County Sheriff Title: Chief of Police Date: ________________________________ Date: 31 Item 5. CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Ramie Hammonds, Development Service Director AGENDA ITEM: Conduct a public hearing on a request to amend to the Planned Development known as Sanger Preserve being approximately 12.01 acres of land, described as A1241A TIERWESTER, TR 264 AND TR 265 generally located on the southeast corner of 5th Street and Cowling Road. SUMMARY:  The applicant is proposing to amend the PD known as Sanger Preserve and adopted by Ordinance No. 10-28-22.  The purpose of the amendment is to achieve improvements that will benefit the entire project. The changes are listed below: o Under Business District (B-2) the exact number of parking spaces has been removed and is stated to meet or exceed the required minimum parking of one (1) space for every 250 sf of retail space. o The square footage of the commercial buildings has been changed from the exact number of 36,000 sf to a minimum of 31,000 sf and a maximum of 36,000 sf. o Under Multi-family (MF-2) the exact number of parking spaces has been removed and stated that parking will meet or exceed the required parking per the Sanger Code of Ordinances Section 19.4 of the MF-2 Multifamily Residential District 2 specifications. o The number of two-story buildings has changed from the exact number of four (4) to a minimum of three (3) and a maximum of five (5) two-story buildings. The number of three (3) story buildings has changed from the exact number of three (3) to a minimum of three (3) and a maximum of five (5) three-story buildings along the property line currently abutting agricultural land. o Under Parking the exact number of parking spaces has been removed and stated that parking will meet or exceed the required minimum spaces. o On exhibit C parking has been moved to the front of the two-story units and parking has been added to the rear of the commercial buildings. o On exhibit C the Unit Tabulation chart has changed and the number of units has increased from 170 to 198.  The architect has been changed so the building design has changed.  Staff mailed out 70 public hearing notices to owners of properties within 200 feet of the subject property and at the time of this report had received no responses.  Planning & Zoning recommended APPROVAL. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: 32 Item 6. N/A. ATTACHMENTS: Location Map 33 Item 6. Denton County Landmark Map Esri Community Maps Contributors, Texas Parks & Wildlife, © OpenStreetMap, Microsoft, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA Legend Notes 0 450 900 ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Denton County does not guarantee the correctness or accuracy of any features on this product and assumes no responsibility in connection therewith. This product may be revised at any time without notification to any user. https://gis.dentoncounty.gov 2/24/2023 2:58:46 PM 34 Item 6. CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Ramie Hammonds, Development Service Director AGENDA ITEM: Consideration and possible action on Ordinance No. 05-08-23 amending Ordinance No. 10-28-22 for the Planned Development known as Sanger Preserve being approximately 12.01 acres of land, described as A1241A TIERWESTER, TR 264 AND TR 265 generally located on the southeast corner of 5th Street and Cowling Road. SUMMARY:  The applicant is proposing to amend the PD known as Sanger Preserve and adopted by Ordinance No. 10-28-22.  The purpose of the amendment is to achieve improvements that will benefit the entire project. The changes are listed below: o Under Business District (B-2) the exact number of parking spaces has been removed and is stated to meet or exceed the required minimum parking of one (1) space for every 250 sf of retail space. o The square footage of the commercial buildings has been changed from the exact number of 36,000 sf to a minimum of 31,000 sf and a maximum of 36,000 sf. o Under Multi-family (MF-2) the exact number of parking spaces has been removed and stated that parking will meet or exceed the required parking per the Sanger Code of Ordinances Section 19.4 of the MF-2 Multifamily Residential District 2 specifications. o The number of two-story buildings has changed from the exact number of four (4) to a minimum of three (3) and a maximum of five (5) two-story buildings. The number of three (3) story buildings has changed from the exact number of three (3) to a minimum of three (3) and a maximum of five (5) three-story buildings along the property line currently abutting agricultural land. o Under Parking the exact number of parking spaces has been removed and stated that parking will meet or exceed the required minimum spaces. o On exhibit C parking has been moved to the front of the two-story units and parking has been added to the rear of the commercial buildings. o On exhibit C the Unit Tabulation chart has changed and the number of units has increased from 170 to 198.  The architect has been changed so the building design has changed.  Staff mailed out 70 public hearing notices to owners of properties within 200 feet of the subject property and at the time of this report had received no responses.  Planning & Zoning recommended APPROVAL. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A 35 Item 7. RECOMMENDED MOTION OR ACTION: Staff recommends APPROVAL. ATTACHMENTS: Location Map Ordinance No. 05-08-23 Ord No. 05-08-23 - Exhibit A Ord No. 05-08-23 - Exhibit B Ord No. 05-08-23 - Exhibit C Ord No. 05-08-23 - Exhibit D Ord No. 05-08-23 - Exhibit E Red-lined PD Approved Rendering Revised Building Rendering Application Letter of Intent 36 Item 7. Denton County Landmark Map Esri Community Maps Contributors, Texas Parks & Wildlife, © OpenStreetMap, Microsoft, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA Legend Notes 0 450 900 ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Denton County does not guarantee the correctness or accuracy of any features on this product and assumes no responsibility in connection therewith. This product may be revised at any time without notification to any user. https://gis.dentoncounty.gov 2/24/2023 2:58:46 PM 37 Item 7. Ordinance – 05-08-23 – Sanger Preserve – PD Amendment Page 1 of 2 CITY OF SANGER, TEXAS ORDINANCE 05-08-23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, REGARDING AMENDING THE OFFICIAL ZONING MAP FOR PLANNED DEVELOPMENT ORDINANCE NO. 10-28-22 FOR APPROXIMATELY 12.01ACRES OF LAND DESCRIBED AS A1241A TIERWESTER, TR 264 AND 265; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Sanger (the “City”) is a home rule municipality regulated by state law and Charter; and WHEREAS, the City Council finds it necessary for the public health, safety, and welfare that development occur in a controlled and orderly manner; and WHEREAS, the Planning and Zoning Commission on April 10, 2023, duly covered and conducted public hearing for the purpose of assessing a request for an amendment to the Zoning Map, for Ordinance 10-28-22, recommending approval for the hereinafter described property; and WHEREAS, all requests for amendment to the Zoning Map were duly filed with the City of Sanger, Texas, concerning the hereinafter described property; and WHEREAS, the following provision of proper legal notice requirements, including written notice to owners within 200 feet of the subject property, were made in the time and manner prescribed by law; and WHEREAS, the City Council finds that the passage of this Ordinance is in the best interest of the citizens of Sanger. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That an amendment to the Zoning Map for Ordinance No. 05-08-23 is hereby granted for the property generally located on the south east corner of 5th Street and Cowling Road and described in Exhibit A-E. SECTION 2. That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. 38 Item 7. Ordinance – 05-08-23 – Sanger Preserve – PD Amendment Page 2 of 2 SECTION 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. SECTION 4. Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for Violations of Code. SECTION 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. PASSED AND APPROVED by the City Council of the City of Sanger, Texas, on this 1st day of May, 2023. APPROVED: ________________________________ ATTEST: Thomas E. Muir, Mayor ________________________________ APPROVED TO FORM: Kelly Edwards, City Secretary ________________________________ Hugh Coleman, City Attorney 39 Item 7. EXHIBIT A 12.01 +/- ACRE SOUTH 5TH STREET SANGER PRESERVE Prepared for the City of Sanger (the “City”) PURPOSE STATEMENT: To establish a quality master planned multi-phase and multiple product residential and commercial community for the property described by metes and bounds on Exhibit “B” (the “Property”) of this Planned Development Ordinance (“PD”). Development and use of the Property shall comply with the Sanger Zoning Ordinance adopted as of August 3, 1987, and subsequent amended (the “The Zoning Ordinance”) and this PD ordinance. In the event of a conflict between the Zoning Ordinance and this PD ordinance, this PD ordinance shall control. If the PD is silent in a particular area, the City of Sanger Code of Ordinances shall apply. References to City of Sanger Exterior Façade Design Criteria Manual (“Design Criteria”) shall mean such manual as adopted on October 7, 2019. PROPOSED USES: Business District (B-2) Approximately 3.53 +/- acres are proposed as local business and retail space which open space of approximately 1.16 acres, including outdoor seating for patrons. Will meet or exceed the required minimum parking spaces assuming one (1) space / 250 sf of retail space, actual will be directly correlated to the actual square footage of the commercial buildings. Business designated areas shall consist of four (4) individual buildings of a minimum of 30,000 and a maximum of 36,000 square feet. Zoning Ordinance set-back for the side and rear yards have a five (5’) foot set-back. See additional information below under Business District. Multi-family (MF-2) Approximately 8.48 +/- acres are proposed as multifamily which includes open space of approximately 2.69 acres. Will meet or exceed the required minimum parking spaces per Section 19.4 of the ‘MF-2’ Multifamily Residential District -2 specifications, which is comprised of open-air parking, carport parking and garage parking. Multifamily shall consist of a clubhouse and seven (7) to nine (9) residential buildings, which will consist of:  A minimum of three (3) and a maximum of four (4) two-story buildings which back to single-family residential.  A minimum of three (3) and a maximum of 5 three-story buildings in the center of the property and along the property line currently abutting agricultural land. Zoning Ordinance set-back along the East wall backing to the Willowwood Addition of twenty feet (20’). 40 Item 7. EXHIBIT A 12.01 +/- ACRE SOUTH 5TH STREET SANGER PRESERVE PARKING The parking of both the Business District and Multi-family are necessary for a combined design. Parking spaces may be available to both business patrons and multi-family residents. A minimum number of spaces will be designated as ‘Reserved’ for each of the multi-family units. B-2 patrons may park to the rear of the business entrances, and MF-2 parking may be visible from the public streets. There will be landscaping in areas as shown on the Site Plan (‘Exhibit C’) and further per the City approved landscape plans, however, all off-street parking will not be completely screened due to off-street parking serving both B-2 and MF-2. Total Property Acreage = +/- 12.01. Total Parking will meet or exceed the required minimum spaces. COMMUNITY FEATURES: The hardscape within the community shall include entry monuments, screening walls of brick, stone and/or concrete masonry backing to residential spaces; brick, stone, concrete, and or black metal backing to public or commercial spaces; and community signage constructed of brick, stone and/or decorative metal. Height and installation of fencing will meet or exceed the Design Criteria (Section 2.2(i)) a minimum of 6 feet tall. See Exhibit D for community amenities. Satellite Dishes will be prohibited on the individual units. Trash compactors and dumpsters will be fenced or walled from view with gates and will be accented with landscape. The enclosures will be CMU blocks with steel / metal gates. A property owners association (“POA”) shall be established to own and maintain the private open spaces, common areas, landscape improvements, perimeter masonry and/or steel fencing, entry monuments and signage. The POA shall maintain common area parking lots. Sidewalks shall be constructed within a pedestrian access easement and owned and maintained by the POA. The sidewalks running parallel to South 5th Street in front of the commercial buildings shall be five foot (5’) wide. DESIGN ELEMENTS MULTIFAMILY: Residential dwellings will meet the Design Criteria. This includes the minimum of four (4) amenities for the common areas available to residents. Such amenities are detailed on Exhibit D for both the units and community. No building shall exceed a maximum height of forty-five feet (45’). The building height of the two-story residential units along the eastern edge of the property with a shared property line with Willowwood Addition, shall not exceed twenty-five feet (25’) and shall have a set-back of twenty feet (20’) from the fence / property line. BUSINESS DISTRICT: The maximum height of the Business District-2 (“B-2”) will be maximum 40’. 41 Item 7. EXHIBIT A 12.01 +/- ACRE SOUTH 5TH STREET SANGER PRESERVE The front set-back will be per current zoning ordinance, however, with five foot (“5”) rear and side setbacks. The side and rear of the commercial buildings do not abut directly to other buildings, each building has parking separating it from other buildings on and off the property. Any mechanical equipment including roof top equipment shall be screened from residential areas either by fencing, landscaping or rooftop screening as applicable. MULTIFAMILY, TOWNHOME AND NON-RESIDENTIAL USES LANDSCAPE REQUIREMENTS: All landscape requirements shall comply with Sections 48.4 and 48.5, Landscape Regulations of the Zoning Ordinance. There will be sidewalks as required parallel to the commercial spaces fronting South 5th Street. There will be landscape screening of utilities. ~ END ~ 42 Item 7. Peloton Job No. DRH20008 Ft. Worth January 19, 2022 G:\JOB\JPH21001_SangerRetreat\MasterDev\_Sur\Exhibits\Legals\JPH21001_ZN1.docx Page 1 of 3 EXHIBIT B to Sanger Preserve PD (Reference Ordinance No. 10-28-22) DESCRIPTION FOR PROPOSED ZONING CHANGE OF 12.015 ACRES OF LAND BEING that certain tract of land situated in the H. Tierwester Survey, Abstract Number 1241, City of Sanger, Denton County, Texas, being all that certain tract of land described by deed to James Holt and Pamela Holt, recorded in Instrument Number 2012-98755, County Records, Denton County, Texas (C.R.D.C.T.), and being more particularly described by metes and bounds as follows: BEGINNING at the southwest corner of herein described tract, being in the east right-of-way line of Cowling Road (60-foot right-of-way), same being the northwest corner of that certain tract of land described by deed to Glen Edwin Giese and wife, Helen Jean Giese, recorded in Volume 2769, Page 367, C.R.D.C.T., same also being the beginning of a curve to the right; THENCE with said east right-of-way line and said curve to the right, an arc distance of 197.80 feet, through a central angle of 19°14’10”, having a radius of 589.15 feet, the long chord of which bears N 17°44’04”E, 196.87 feet, to the beginning of a curve to the right; THENCE with said curve to the right, continuing with said east right-of-way line, an arc distance of 302.53 feet, through a central angle of 24°53’54”, having a radius of 696.19 feet, the long chord of which bears N 39°48’06”E, 300.16 feet, to the southeast right-of-way line of 5th Street (60 foot right-of-way); THENCE N 52°15’03”E, continuing with said southeast right-of-way line, 450.15 feet to the beginning of a curve to the left; THENCE with said curve to the left, continuing with said southeast right-of-way line, an arc distance of 261.96 feet, through a central angle of 10°50’46”, having a radius of 1383.83 feet, the long chord of which bears N 46°49’32”E, 261.57 feet, to the northwest corner of herein described tract, same being the southwest corner of that certain tract of land described by deed to Sable Development Corporation, recorded in Instrument Number 1996-20534, C.R.D.C.T.; THENCE S 87°13’05”E, with the south line of said Sable Development Corporation tract, 124.31 feet to the northeast corner of herein described tract, same being the southeast corner of said Sable Development Corporation tract, same also being in the west line of Lot CA-1, Block E, Willowood Addition, an addition to the City of Sanger, Denton County, Texas, according to the plat thereof recorded in Instrument Number 2019-482, Plat Records, Denton County, Texas (P.R.D.C.T.); THENCE S 00°49’32”W, with said west line, 20.49 feet; THENCE S 02°48’39”W, continuing with the west line of said Willowood Addition, 890.01 feet to the southeast corner of herein described tract, same being the northeast corner of Lot 1R, Block A, Ashley Waters Addition, an addition to the City of Sanger, Denton County, Texas, according to the plat thereof recorded in Instrument Number 2019-264, P.R.D.C.T., same also being the northwest corner of Quail Run Phase 3, an addition to the City of Sanger, Denton 43 Item 7. Peloton Job No. DRH20008 Ft. Worth January 19, 2022 G:\JOB\JPH21001_SangerRetreat\MasterDev\_Sur\Exhibits\Legals\JPH21001_ZN1.docx Page 2 of 3 County, Texas, according to the plat thereof recorded in Cabinet X, Page 485 (Instrument Number 2007-7604), P.R.D.C.T.; THENCE N 87°12’48”W, 880.06 feet, to the POINT OF BEGINNING and containing 523,362 square feet or 12.015 acres of land more or less. “Integral Parts of this Document” 1.Description – 2 Pages 2.Exhibit "This document was prepared under 22 TAC 138.95, does not reflect the results of an on the ground survey, and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration of the boundary of the political subdivision for which it was prepared." 44 Item 7. prepared." boundary of the political subdivision for which it was established by the creation or reconfiguration of the real property except those rights and interests implied or and is not to be used to convey or establish interests in does not reflect the results of an on the ground survey, "This document was prepared under 22 TAC 138.95, 2. Exhibit 1. Description - 2 Pages "Integral Parts of this Document" EXHIBIT FOR PROPOSED ZONING OF 12.015 Acres of Land CITY OF SANGER, DENTON COUNTY, TEXAS SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT NUMBER 1241, Approx. Survey Line ABSTRACT# 1241H. TIERWESTER SURVEY ABSTRACT# 940MCKINNEY & WILLIAMS SURVEY ABSTRACT# 71 M. BURLESON SURVEY (AGRICULTURAL) ZONED "A" C O WL IN G D R IVE S. 5TH STREET 12.015 Acres C.R.D.C.T. Inst.# 2012-98755 PAMELA HOLT JAMES HOLT and JOB #DRAWN BY:CHECKED BY:DATE:PAGE # G:\JOB\JPH21001_SangerRetreat\MasterDev\_Sur\Exhibits\JPH21001_zn1.dgn 1/19/2022 12:28:09 PM T B P E L S - L S F ir m R e g N o . 10 17 7 7 0 0 Default FORT WORTH, TEXAS 76177 PH.# 817-562-3350 9800 HILLWOOD PARKWAY, SUITE 250 C o p y r ig h t 2 0 2 1 P e lo t o n L a n d S o lu t io n s , In c . A p p r o x . S u r v e y L in e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 B L O C K E CA-1 P . R . D . C . T . IN S T . # 2 0 19 - 4 8 2 W IL L O W O O D A D D IT IO N P.R.D.C.T. INST. #2019-264 ASHLEY WATERS ADDITION LOT 1R C.R.D.C.T. INST. #1996-20534 CORPORATION SABLE DEVELOPMENT P.R.D.C.T. INST. #2007-7604 CAB. X, PG. 485 PHASE 3 QUAIL RUN TAB 3 of 3JPH21001DK01-11-22 (INDUSTRIAL) ZONED "I-1" (SINGLE FAMILY) ZONED "SF-10" (BUSINESS) ZONED "B-1" (SINGLE FAMILY) ZONED "SF-10" C.R.D.C.T. Inst.# 2012-8368 HELEN GIESE C.R.D.C.T. VOL. 2769, PG. 367 GLEN EDWIN GIESE, et ux. GRAPHIC SCALE IN FEET 0 600300 45 Item 7. RETAIL-3 (8,000 S.F) 20' SETBACK 20 ' S E T B A C K 10' S E T B A C K ENTRY/ EXIT ENTRY/ EXIT 20' SETBACK DUMPSTER 10 ' S E T B A C K ENTRY/ EXIT RETAIL-2 (8,000 S.F) 0.20 ACRE DETENTION POND 25' F I R E L A N E RETAIL-4 (8,000 S.F) RETAIL-1 (8,000 S.F) 25' F I R E L A N E 2 5 ' F I R E L A N E 25' FIRE LANE 25 ' F I R E L A N E 25 ' F I R E L A N E 25' FIRE LANE DUMPSTER CLUB HOUSE 2500 SF. COVERED TRELLIS BBQD R I V E T H R U L A N E D R I V E T H R U L A N E PARK POOL OUTDOOR DINING E S C A P E L A N E OUTDOOR DINING 8 CARPORTS 4 CARPORTS 8 C A R P O R T S 8 CARPORTS COMPACTOR 0.20 ACRE DETENTION POND M A I L K I O S K 8 C A R P O R T S 4 C A R P O R T S C1 L A1 L B2 L B2 L 1 TYP I 2 STORY C1 L A1 L B2 L B2 L B3 B 3 B 3 C1 A 2 A 2 A 2 A 2 B 1 B3 B3 B3 C1 A2 A2 A2 A2 B1 B3B3 B3C1A2A2A2A2B1 B3 B3 A2 A2 A2A2 B3 A2 A2A2 B3 A2 B1 B3 B3 A2A2 A2 A2 B3 A2A2 A2 B3 A2 B1 7 TYP II 3 STORY 6 TYP III 3 STORY 5 TYP III 3 STORY 8 TYP II 3 STORY 9 TYP II 3 STORY 4 TYP I 2 STORY C1 L A1 L B2 L B2 L C1 L A1 L B2 L B2 L 2 TYP I 2 STORY 3 TYP I 2 STORY © 2021 by HUMPHREYS & PARTNERS ARCHITECTS, LP The arrangements depicted herein are the sole property of Humphreys & Partners Architects, LP and may not be reproduced in any form without its written permission. Architectural conceptual site plans are for feasibility purpose only. Revisions may occur due to further investigation from regulatory authorities and building code analysis. Dimensions shown are of a strategic intent only. Refer to surveys and civil drawings for technical information and measurements. HUMPHREYS &PARTNERS ARCHITECTS, L.P.CITY,ST HPA# 21100 SANGER 5339 Alpha Rd., Suite 300, Dallas, TX 75240 | 972.701.9636 | www.humphreys.com January 31, 2023 SCALE: 1" = 50' - 0" 0' 50' 100'200' (24"x36" SHEET)N ARCHITECTURAL SITEPLANSCHEME 08 EXHIBIT C-1 to Sanger Preserve PD (Revised Submittal 02.14.2023) [Reference Ordinance No. 10-28-22] 46 Item 7. EXHIBIT D to Sanger Preserve PD [Reference Ordinance No. 10-28-22 SANGER PRESERVE RESIDENTIAL PROPERTY AMENITIES: CLUBHOUSE YOGA / EXERCISE ROOM RESORT-STYLE POOL WITH TANNING LEDGE COMMUNITY BBQ AREAS WITH GRILLS COFFEE BAR / WI-FI CAFÉ WIRED FOR HIGH-SPEED INTERNET KITCHEN / SERVING AREA FOR PRIVATE RESIDENT FUNCTIONS IN CLUBHOUSE DOG PARK TRASH COMPACTOR (SINGLE LOCATION) PACKAGE LOCKERS UNIT AMENITIES: WOOD-LOOK LVT PLANK FLOORING TECH PACKAGE: DIGITAL WI-FI CONTROLLED THERMOSTAT, ELECTRONIC LOCKS, USB PORTS ENERGY EFFICIENT PACKAGE: DOUBLE-PANE WINDOWS, ENERGY STAR APPLIANCES, LED LIGHTS, LOW VOC PAINT SOLID SURFACE COUNTERTOPS STAINLESS STEEL KITCHEN APPLIANCES INCLUDES MICROWAVE WASHER / DRYER HOOK-UPS OVERSIZED WALK-IN SHOWERS * 2” WOOD LOOK BLINDS CEILING FANS 9’ CEILINGS PRIVATE ‘PUPPY’ YARDS* COVERED / GARAGE PARKING * *Some Unit Amenities available for specific Units only. ADDITIONAL POTENTIAL RESIDENTIAL PROPERTY AMENITIES: DOG WASH STATION ADDITIONAL POTENTIAL UNIT AMENITIES: KITCHEN PANTRIES * KITCHEN ISLANDS * WASHER / DRYER INCLUDED VALET TRASH PICK-UP 47 Item 7. S ANGER P RESERVE AUGUST 2022 - UPDATED FEBRUARY 2023 DESIGN FEATURES & COMMUNITY FEATURES EXHIBIT E to Sanger Preserve PD [Reference Ordinance No. 10-28-22] 48 Item 7. AN EXPERIENCED TEAM ASSEMBLED FOR MULTIFAMILY DEVELOPMENT PELOTON LAND SOLUTIONS CIVIL ENGINEERING RICHARD PAYNE & BRAD SICARD HUMPHREYS & PARTNERS ARCHITECTS ARCHITECT MICHAEL SMITH, & M ADISON KRUK EJTJ VENTURES LLC, DALLAS, T EXAS CONSULTANT -DEVELOPMENT MARIE C. FREEMAN CAF MANAGEMENT, F RISCO, TX PROPERTY MANAGEMENT TRENT WOODS & BROOKE HENDRY WATER OAK LLC OWNER / OPERATOR PAMELA K. & JAMES HOLT S ANGER P RESERVE All Information presented herein is based on currently available information which may be revised based on specific site needs, market data and City requirements. 49 Item 7. 50 Item 7. PROJECT OVERVIEW THE SANGER PRESERVE |S.FIFTH AND COWLING,SANGER,TEXAS 170-UNITS MULTIFAMILY,WALK-UP COMMUNITY,TOTALING +/- 160K SF AND 3,000-3,3500 SF CLUBHOUSE,DESIGNED WITH RESIDENT AMENITIES ON APPROX.12ACRES.RESIDENTIAL AVG /ACRE:20 o FIVE 2-STORY RESIDENTIAL BLDGS | FOUR 3-STORY RESIDENTIAL BLDGS FOUR RETAIL BLDGS FOR A TOTAL OF UPTO36,000 SF, INCLUDING OUTDOOR GATHERING SPACES RESIDENTS WILL ENJOY AMENITIES EXPECTED IN A NEW MULTIFAMILY COMMUNITY WHICH ARE NOT CURRENTLY AVAILABLE IN THE MARKET, INCLUDING:STAINLESS APPLIANCES,SOLID SURFACE COUNTERTOPS, RESORT STYLE POOL,9 FT CEILINGS,WOOD-LOOK PLANK FLOORING &ENERGY EFFICIENCIES. SANGER,TX,IS ONLY 15 MINUTES N.OF DENTON,TX THE CITYHASAPOPULATIONOFJUSTOVER9,200 AS OF 2021 ESTIMATES,AN INCREASE FROM 7,000 IN 2010 (A 24% INCREASE). DENTON COUNTY HAS A POPULATION OF AN ESTIMATED 944,000. WHICH HAS GROWN BY OVER 41%SINCE 2010.[1] THE PROJECT IS LOCATED JUST 1.2 MILES FROM THE MAJOR I-35 FREEWAY ON I-35 BUSINESS. SOURCE: [1] www.worldpopulationreview.com FLOOR PLAN SF UNIT MIX % UNIT MIX 1 BED / 1 BATH 639 - 787 50 29% 2 BED / 2 BATH 925 – 1145 108 64% 3 BED / 2 BATH 1250 12 7% TOTAL RENTABLE SF 160,523 170 100% UNIT AVERAGE NET SF 944 CLUBHOUSE SF (APPROX.) 3,000 – 3,500 RETAIL SF (APPROX. MAX) 36,000 PROJECTED AVG RENT PSF $1.60-1.70 PROJECTED AVG RENT PER UNIT $1,580-1,685 *ABOVE ARE ESTIMATES PENDING FINAL DESIGN & APPROVALS 51 Item 7. CURRENT PARKING REQUIRED: COMMERCIAL SPACES 144 RESIDENTIAL SPACES 288 TOTAL REQUIRED 432 PARKING PROVIDED:MF-2B-2 TOTAL OPEN SURFACE SPACES 236 184 420 RESERVED CARPORT 40 0 40 PRIVATE GARAGES 24 0 24 TOTAL PROVIDED 300 184 484 All Residential Parking will be Reserved (both unassigned & assigned) The submittal for a variance includes revising parking requirements based on Section 19 (MF-2) and 23 (B-2) of the Building Code for Multifamily & Retail Parking 52 Item 7. RETAIL-3 (8,000 S.F) 20' SETBACK 20 ' S E T B A C K 10' S E T B A C K ENTRY/ EXIT ENTRY/ EXIT 20' SETBACK DUMPSTER 10 ' S E T B A C K ENTRY/ EXIT RETAIL-2 (8,000 S.F) 0.20 ACRE DETENTION POND 25' F I R E L A N E RETAIL-4 (8,000 S.F) RETAIL-1 (8,000 S.F) 25' F I R E L A N E 2 5 ' F I R E L A N E 25' FIRE LANE 25 ' F I R E L A N E 25 ' F I R E L A N E 25' FIRE LANE DUMPSTER CLUB HOUSE 2500 SF. COVERED TRELLIS BBQD R I V E T H R U L A N E D R I V E T H R U L A N E PARK POOL OUTDOOR DINING E S C A P E L A N E OUTDOOR DINING 8 CARPORTS 4 CARPORTS 8 C A R P O R T S 8 CARPORTS COMPACTOR 0.20 ACRE DETENTION POND M A I L K I O S K 8 C A R P O R T S 4 C A R P O R T S C1 L A1 L B2 L B2 L 1 TYP I 2 STORY C1 L A1 L B2 L B2 L B3 B 3 B 3 C1 A 2 A 2 A 2 A 2 B 1 B3 B3 B3 C1 A2 A2 A2 A2 B1 B3B3 B3C1A2A2A2A2B1 B3 B3 A2 A2 A2A2 B3 A2 A2A2 B3 A2 B1 B3 B3 A2A2 A2 A2 B3 A2A2 A2 B3 A2 B1 7 TYP II 3 STORY 6 TYP III 3 STORY 5 TYP III 3 STORY 8 TYP II 3 STORY 9 TYP II 3 STORY 4 TYP I 2 STORY C1 L A1 L B2 L B2 L C1 L A1 L B2 L B2 L 2 TYP I 2 STORY 3 TYP I 2 STORY © 2021 by HUMPHREYS & PARTNERS ARCHITECTS, LP The arrangements depicted herein are the sole property of Humphreys & Partners Architects, LP and may not be reproduced in any form without its written permission. Architectural conceptual site plans are for feasibility purpose only. Revisions may occur due to further investigation from regulatory authorities and building code analysis. Dimensions shown are of a strategic intent only. Refer to surveys and civil drawings for technical information and measurements. HUMPHREYS &PARTNERS ARCHITECTS, L.P.CITY,ST HPA# 21100 SANGER 5339 Alpha Rd., Suite 300, Dallas, TX 75240 | 972.701.9636 | www.humphreys.com January 31, 2023 SCALE: 1" = 50' - 0" 0' 50'100'200' (24"x36" SHEET)N ARCHITECTURAL SITEPLANSCHEME 08 53 Item 7. IDEA BOARD -CLUBHOUSE & AMENITIES *Renderings only of proposed amenities 54 Item 7. IDEA BOARD –PROPERTY EXTERIOR HERMOSA VILLAGE LEANDER, TX HUMPHREYS ARCHITECTS CREEKSIDE PARK THE RESIDENCES THE WOODLANDS, TX HUMPHREYS ARCHITECTS 55 Item 7. IDEA BOARD –UNIT INTERIORS 56 Item 7. UNIT PLANS Typical Floor Plans will range from 700 SF to 1300 SF UNIT & FLOOR PLANS SUBJECT TO REVISIONS BASED ON SITE REQUIREMENTS 57 Item 7. BUILDING WITHTHESE ELEMENTS IN MIND RESULTS IN LOWER OPERATING COSTS, ENHANCESTHE QUALITY OF LIFE FOR OUR RESIDENTS, AND MAXIMIZESVALUE FOR OUR INVESTORS AND SHAREHOLDERS. ENERGY STAR -RATED APPLIANCES * LOW VOC INTERIOR PAINTS ENERGY EFFICIENT DOUBLE-PANE WINDOWS & PATIO /BALCONY DOORSTO MAXIMIZE NATURAL LIGHT. INSULATION INCLUDING CAULKING OR SPRAY FOAM AROUND LIGHT SWITCH & OUTLET DIGITAL WI-FI CONTROLLED THERMOSTAT WOOD-LOOK PLANK FLOORING –GREEN RATED C ABINETS SOURCED FROMWITHIN 500 MILES OFTHE PROPERTY CEILING FANS 2” WOOD LOOK BLINDS NATIVE LANDSCAPE & PLANTINGS, WATER -SENSE IRRIGATION SYSTEMWITH SEPARATE METER LED / CFL LIGHTING INDIVIDUAL ELECTRIC & WATER METERINGTO PROMOTE RESIDENT CONSERVATION HIGH-EFFICIENCY PLUMBING FIXTURES PACKAGE LOCKERS SHOWNTO REDUCE THE PROPERTY CARBON FOOTPRINT ENERGY STAR FEATURES *Applies to available appliances.58 Item 7. PARCEL LOCKERS SECURE PACKAGE DELIVERY FOR OUR RESIDENTS ~ ~ ~~ ~ ~~ ~ ~ WITH THE EXPLOSION OF ALL- THINGS DELIVERED RIGHT TO OUR ‘DOOR-STEP’,WE NEED A WAY TO SECURE THE IMPORTANT DELIVERIES OF OUR RESIDENTS …PACKAGE LOCKERS PROVIDE EASY TO USE,AUTOMATED LOCKERS. NO WORRIES ABOUT NOT BEING HOME TO RECEIVE A PACKAGE –THEULTIMATEIN RESIDENT CONVENIENCE! 1 2 59 Item 7. LOCATION ~ S. FIFTH & COWLING , S ANGER, T EXAS 60 Item 7. T HANK YOU FOR YOUR TIME & CONSIDERATION! W E LOOK FORWARD TO WORKING WITH THE C ITY OF S ANGER TO BRING THIS BEAUTIFUL COMMUNITY TO LIFE! 61 Item 7. 62 Item 7. PROJECT OVERVIEW THE SANGER PRESERVE |S.FIFTH AND COWLING,SANGER,TEXAS 170-UNITS MULTIFAMILY,WALK-UP COMMUNITY,TOTALING +/- 160K SF AND 3,000-3,3500 SF CLUBHOUSE,DESIGNED WITH RESIDENT AMENITIES ON APPROX.12ACRES.RESIDENTIAL AVG /ACRE:20 o FIVE 2-STORY RESIDENTIAL BLDGS | FOUR 3-STORY RESIDENTIAL BLDGS FOUR RETAIL BLDGS FOR A TOTAL OF UPTO36,000 SF, INCLUDING OUTDOOR GATHERING SPACES RESIDENTS WILL ENJOY AMENITIES EXPECTED IN A NEW MULTIFAMILY COMMUNITY WHICH ARE NOT CURRENTLY AVAILABLE IN THE MARKET, INCLUDING:STAINLESS APPLIANCES,SOLID SURFACE COUNTERTOPS, RESORT STYLE POOL,9 FT CEILINGS,WOOD-LOOK PLANK FLOORING &ENERGY EFFICIENCIES. SANGER,TX,IS ONLY 15 MINUTES N.OF DENTON,TX THE CITYHASAPOPULATIONOFJUSTOVER9,200 AS OF 2021 ESTIMATES,AN INCREASE FROM 7,000 IN 2010 (A 24% INCREASE). DENTON COUNTY HAS A POPULATION OF AN ESTIMATED 944,000. WHICH HAS GROWN BY OVER 41%SINCE 2010.[1] THE PROJECT IS LOCATED JUST 1.2 MILES FROM THE MAJOR I-35 FREEWAY ON I-35 BUSINESS. SOURCE: [1] www.worldpopulationreview.com FLOOR PLAN SF UNIT MIX % UNIT MIX 1 BED / 1 BATH 639 - 787 50 29% 2 BED / 2 BATH 925 – 1145 108 64% 3 BED / 2 BATH 1250 12 7% TOTAL RENTABLE SF 160,523 170 100% UNIT AVERAGE NET SF 944 CLUBHOUSE SF (APPROX.) 3,000 – 3,500 RETAIL SF (APPROX. MAX) 36,000 PROJECTED AVG RENT PSF $1.60-1.70 PROJECTED AVG RENT PER UNIT $1,580-1,685 *ABOVE ARE ESTIMATES PENDING FINAL DESIGN & APPROVALS 63 Item 7. CURRENT PARKING REQUIRED: COMMERCIAL SPACES 144 RESIDENTIAL SPACES 288 TOTAL REQUIRED 432 PARKING PROVIDED:MF-2B-2 TOTAL OPEN SURFACE SPACES 236 184 420 RESERVED CARPORT 40 0 40 PRIVATE GARAGES 24 0 24 TOTAL PROVIDED 300 184 484 All Residential Parking will be Reserved (both unassigned & assigned) The submittal for a variance includes revising parking requirements based on Section 19 (MF-2) and 23 (B-2) of the Building Code for Multifamily & Retail Parking 64 Item 7. Example Rendering from Arrive Architecture of the 2-Story Bldgs with Garages 65 Item 7. Zoning Change SANGER DEVELOPMENT SERVICES 201 Bolivar Street/PO Box 1729 * Sanger, TX 76266 940-458-2059(office) www.sangertexas.org ZONING CHANGE/SUP APPLICATION Specific Use Permit (KncO Pcur\e^la^ Hol't Name: nok LLC Company: Address: {jlOO Soi/ihlaLe^RhiL Sfe, tof) Address: "Soimflu -n 7^^z.City, State, Zip ^22 '2273 Phone: Fax: pouyikhol-ip ^ ho byin^i L . Oo^Email: Submittai Checklist ^ SjteSjte Lett Plan (for Specific Use Pernnits Only) er of IntentLey^r of ► J^^plicatipplicati on Fee (Check Payable to City of Sanger) I certify that I am the legal owner of the above referenced property and that to the best of my knowledge this is a true description of the property upon which I have requested the above checked action. I designate the applicant listed as my representative. Describe the subject property (address, location, size, etc.): —r\/ > / ,^01 , a^f^rDXitncLh/u J2-5^ac>r€S Describe the proposed zoning change or Specific Use Permit (SUP)'V. piyyt/iny.<!Li 4r ' fo ^ 3 itfoA bvileCiW<JL^ P)1 CU^ ignature M Mf7 in nur proj^ri-hpm-Cn:/- 'uuh-Date Applicant Signature Date office Use Fee Date C/ty ofSdnger 201 Bolivni /P.O Box 1729 Sander, TX 76200 9-rO -VJo 2099 {office ! w>vw.wngcrlex(n.or:}66 Item 7. March 31, 2023 City of Sanger | Development Services Attn: Ramie Hammonds RE: Sanger Preserve Zoning – 23SANZON-0008 Dear Ms. Hammonds, Please find attached documents related to applying for an amendment to Ordinance No. 10-28-22 regarding the zoning of the land described as A1241A TIERWESTER, TR 264 AND 265, generally located on the southeast corner of 5th St and Cowling Rd, approved by City Council on October 03, 2022. The few amendments made to the PD and related Site Plan are based on new or additional information, as well as an unanticipated change to the Architect of record for the project, the new Architect is Arrive Architecture, who has vast experience in multifamily and with HUD Green Energy specific projects. With the revisions, we also achieved improvements that we feel will be a overall benefit to the project and the community. As with any project in the planning phase, we will have multiple approvals required before the project is underway for construction. Approvals by the City, which include multiple departments, including the Fire Marshall’s review; as well, as approvals by the Lender and HUD. We have learned HUD does have an opinion and their input can impact various elements of the build. There will be 2 separate Lenders on this project, one for the Retail and one for the Multifamily, another approval. Based on this we know there will need to be room for adjustments and flexibility. The Amended PD still reflects the intent of the Developer to provide both much needed retail space and housing for the City of Sanger. The retail tenants and the residents of the multifamily areas will be neighbors, and we hopefully, have a design that will facilitate these two being ‘good neighbors’. 1. The Retail Space – we had concerns regarding the placement of parking for the retail area, by adding parking to the rear of the buildings, it will allow for ‘employee’ specific parking. 2. Multifamily – We still have the 2-story residential buildings abutting the Willowwood neighborhood, we were able to increase the number of Units by 14%. 3. Parking – With 170-Units and 484 Parking Spaces in the previous approved PD, we were able to improve the parking to 517 Parking Spaces in total, and increased Garage parking from 24 to 30. We hope you and the City will find these revisions for flexibility acceptable. We appreciate working with you to deliver a property that serves the community well! Respectfully, Marie C. Freeman Consultant EJTJ Ventures LLC on behalf of Water Oak LLC 67 Item 7. CITY COUNCIL COMMUNICATION DATE: May 1, 2023 FROM: Ramie Hammonds, Development Service Director AGENDA ITEM: Consideration and possible action on the Final Plat of Palomino Bay Addition, being 54.34 acres, located in the City of Sanger’s ETJ, and generally located on the west side of Jones Road approximately 782 feet north of the intersection of FM 1190 and Jones Road. SUMMARY:  The applicant is proposing to create 23 single family lots and 2 open space lots.  The lots will range in size from 2.0 acres to 2.687 acres.  The applicant is dedicating 0.432 acres of right-of-way for Jones Road.  The development will be a gated community.  Each lot will have a minimum 125 feet of width at the front building line.  The development meets the Lake Ray Roberts Zoning designation of R-2.  The properties will have onsite septic and individual water wells. CoServ will provide the electric.  The property is located in the City of Sanger’s ETJ.  Planning & Zoning recommended APPROVAL with the condition all comments are satisfied prior to City Council approval. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends DENIAL based on the condition attached comments have not been satisfied. ATTACHMENTS: Location Map Final Plat Application Letter of Intent Planning Comments Engineering Comments 68 Item 8. Denton County Landmark Map Legend Notes See web site for license constraints. 0 1000 2000 ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Denton County does not guarantee the correctness or accuracy of any features on this product and assumes no responsibility in connection therewith. This product may be revised at any time without notification to any user.https://gis.dentoncounty.gov 10/4/2022 10:22:36 PM 69 Item 8. 70 Item 8. 71 Item 8. 72 Item 8. 73 Item 8. 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger DATE: 03/23/2023 1st REVIEW COMMENTS – Final Plat (Palomino Bay) The request is for a Final Plat of Palomino Bay containing 26 lots, being approximately 54.34 acres in the JOHN MORTON SURVEY, ABSTRACT NO 792, prepared by KAZ Surveying, submitted on 03/15/2023. Below are the comments that should be addressed before City Council approval. Resubmit the revised plat along with a response letter addressing all comments. Planning Provide the following 1. Show the centerline of existing streets and dimensions from the centerline to the edges of existing and proposed right-of-way on both sides of the centerline. 2. Provide a signed notarized copy of private restrictions (if any), that are filed for record in the office of the County Clerk. 3. Add the name address and phone number of all utilities providing service to the development. Informational Comments 1. The property is within the City of Sanger’s ETJ. 2. The Final Plat will be scheduled for Planning and Zoning (P&Z) Commission meeting on Monday, April 10, 2023, and the City Council meeting on Monday, May 1, 2023. 74 Item 8. April 11, 2023 AVO 37449.004 Ms. Ramie Hammonds Development Services Director/Building Official City of Sanger 201 Bolivar Street P.O. Box 1729 Sanger, Texas 76266 Re:Palomino Bay Addition – Drainage Study in support of the Preliminary Plat Second Review Dear Ms. Hammonds, Halff Associates, Inc. was requested by the City of Sanger to provide a review of the drainage study and downstream assessment in support of the preliminary plat for the Palomino Bay development. The drainage study prepared Eikon Architects and Engineers was received on September 27, 2022. First review comments were provided on October 24, 2022. A second submittal was received on November 28th, 2022 and comments were provide on December 14, 2022. A third submittal was received on March 29, 2023. We have completed our 3rd review and offer the following comments. Please refer to the Denton County Subdivision Rules and Regulations dated July 2009 for drainage criteria; hereafter referred to as Criteria Manual. General: 1.1st /2nd /3rd Review Comment: Plans and plat are reviewed separately. Please note an accepted drainage study is required prior to plat acceptance. 1st Review Response: An applicable drainage study as required per the current Denton County Subdivision Rules and Regulations as outlined in Section VII – Chapter IV will be provided prior to the final plat application. 2nd Review Comment: A drainage study needs to be completed prior to plat acceptance. 2nd Review Response: The proposed drainage analyses/plans are illustrated in the recently submitted civil engineering plans. The design has been coordinated with Denton County development services on the application and intent of the Denton County Drainage design standards. The County is available to meet to discuss their drainage design requirements, including intent and application. Please let us know if we can set up a meeting with the County. 2.1st /2nd /3rd Review Comment: Please address comments on attached markups and provide annotated responses on markups. 1st Review Response: Responses are on the markups 2nd Review Comment: Please provide annotated responses with next submittal 2nd Review Response: The responses are on the markups. Please see the final civil engineering plans. 3rd Review Comment: It appears the annotated responses included are for review #1. 75 Item 8. April 11, 2023 Page 2 of 7 3.Development is located adjacent to the Lake Ray Roberts flowage easement (elevation 645.5). Please coordinate with USACE to obtain permission regarding runoff and velocities into the flowage easement. 1st Review Response: A meeting with USACE occurred on 11/10/22. USACE acceptable with layout as long as velocities at or below 5 fps in final engineering plans. 2nd /3rd Review Comment: Noted. Please ensure velocities reaching the flowage easements are less than 5cfs. Provide cross sections with hydraulic parameters to verify. 2nd Review Response: On November 1 0th, 2022 an in-person meeting was held at the at the Lake Lewisville office of USACE to discuss this comment. Among the meeting attendees were by Rob Jordan (USACE), Kevin Ware, Gary Hazlewood (Westwood), and Clint Baker (Westwood). The USACE instructed that they are acceptable with the layout as long as the velocities are at or below 5 feet-per-second in the final engineering plans. 3rd Review Comment: Provide RAS model for proposed channels. Include existing condition cross sections at and downstream of proposed channel to establish backwater and to analyze transition and transitional velocities. Include velocity analysis for the 2, 5, 10, 25, and 100-yr flood events and required by the Criteria manual Section IV.1.5. 4.1st/ 2nd /3rd Review Comment:The FEMA floodplain appears shifted on exhibits and plat. Please verify and update as needed. Any activity within the FEMA floodplain will require an approved floodplain development permit. 1st Review Response: No grading activities are planned to occur within 100-year FEMA floodplain or the USACE flowage easement. 2nd Review Comment: Comment not addressed; it appears FEMA floodplain is drawn incorrectly on plans. A section of FEMA floodplain appears to reach development. Please note, any activity within the FEMA floodplain will required an FDP; provide prior to grading permit. 2nd Review Response: The FEMA mapped floodplain limits do not always match the on the ground elevations. No grading activities are planned to occur within in the 100-year FEMA floodplain or the USACE flowage easements, which is illustrated on the final civil engineering plans. 3rd Review Comment: (a) Verify FEMA floodplain, it appears shifted. Based on digital FEMA files, Zone AE is closer to contour shapes; see DA map markup. (b) Show and label USACE flowage easement or plat and grading sheets; typically, at a contour elevation (ie 645.5). (c) 5.1st and 2nd Review Comment:Please include the following on the final plat: (a) Lake Ray Roberts flowage easement, (b) floodplain easement based on Lake Ray Roberts fully developed 100-yr elevation + 10’, (c) provide minimum finished floor elevations 2’ above fully developed 100-yr water surface elevation; base Min FFE on the higher 100-yr fully developed floodplain for lake or proposed channel. (d) update drainage easements based on comments (e) provide any additional drainage easement at roadside ditches to encompass the fully developed 100-yr floodplain. 1st Review Response: Designers acknowledge these requirements for final plat. 2nd Review Comments: Noted. Please address (a) and (b) and provide preliminary DE sizes for preliminary plat (comments d and e). 2nd Review Response: (a) Please see final civil engineering plans/ final plat. 76 Item 8. April 11, 2023 Page 3 of 7 (b) The minimum finish floor elevations are 2’ above (647.00) the verified (with the USACE) 100-yearwater surface elevation of Lake Ray Roberts, which is 645.00’. 20’ drainage easements are provided in most places. Please provide the code requirements for 10’ of additional easement past the channel banks. Per discussions with the City and City Engineer, normal depth calculations for water depth in channel is acceptable. The county does allow the HGL to extend past the ROW if a drainage easement is in place. 3rd Review Comment: (a) Show flowage easement; see markups. (b) Please provide source of fully developed 100-yr elevation for the Lake. For lots adjacent to channels, the Min FFE must be 2' above channels fully developed 100-yr water surface elevation. Use upstream cross section. The rest can be based on the Lake’s fully developed 100-yr elevation. (c) Access for maintenance is required for all channels; 10’ on each side (Chapter 10 Section 10.105 (5) Easements. (d) Update drainage easements based on comments (e) Provide any additional drainage easement at roadside ditches to encompass the fully developed 100-yr floodplain. 6.1st /2nd Review Comment:Please note, additional comments may result once additional info is provided. 1st Review Response: Designers acknowledged. 3rd Review Comment: Please address markups and provide annotated responses. Please note Please note, not all comments are provided on the letter since some comments are easier to show and explain on the markups. Hydrology and Hydraulics: 7.1st and 2nd Review Comment:Please provide a separate proposed drainage area map, show proposed development footprint, proposed contours and provide flow calculations. Include 100-yr fully developed flow calculations. 1st Review Response: An incomplete drainage study with map was included. 2nd Review Comments: Please addressed comments on proposed drainage area map and provide annotated responses. 2nd Review Response: Please see final civil engineering plans. Grading is mostly limited to the right of way and drainage easements. These are 2 acre lots. Any grading on the lots will occur once the lots are purchased and the home sites are designed. 3rd Review Comments: Please addressed comments on proposed drainage area map and provide annotated responses. 8.1st/2nd /3rd Review Comment:Provide a comparison of existing and proposed flows, water surface elevations and velocities at each site outfall. 1st Review Response: Designers stated that all detailed calculations with be provided with the detailed engineering plans. 2nd Review Comments: There is insufficient information provided to review. Please provide with next submittal. 2nd Review Response: Please see the final civil engineering plans. Per discussions with the City and City Engineer, normal depth calculations for water depth in channel is acceptable. Per discussions with the City and City Engineer using FWHA HDS-5 is an acceptable tool to 77 Item 8. April 11, 2023 Page 4 of 7 computer culvert hydraulics. The design has been coordinated with Denton County development services on application and intent of the Denton County Drainage design standards. 3rd Review Comment: Comment refers to existing and proposed flow comparison. Please provide. Address comments on DA maps and provide annotated responses. 9.1st and 2nd Review Comment: What is the plan to mitigate increases on flow, water surface elevations and velocity? If obtaining permission for increases from adjacent owner, please provide documentation; include exhibits and calculations. 1st Review Response: Designers stated that all detailed calculations with be provided with the detailed engineering plans. 2nd Review Comments: There is insufficient information provided to review. Please address with next submittal. Adverse impact analysis must be addressed with drainage study in support of preliminary plat. 2nd Review Response: Since the USCOE/Lake Ray Roberts is the majority adjacent landowner, on November 10th, 2022 an in-person meeting was held at the at the Lake Lewisville office of USACE to discuss this comment. Among the meeting attendees were by Rob Jordan (USACE), Kevin Ware, Gary Hazlewood (Westwood), and Clint Baker (Westwood). USACE instructed that they are acceptable with the layout as long as the velocities are at or below 5 feet-per- second, which is illustrated in the final engineering plans. 3rd Review Comment: (a) Please provide documentation/permission regarding runoff and velocities into adjacent property (b) Please ensure velocities reaching the flowage easements and/or USACE property are less than 5cfs 10.1st and 2nd Review Comment: Indicate landuse for selected runoff coefficients for existing, proposed, and ultimate conditions or provide a separate landuse map. 1st Review Response: Designers stated that this information is provided on drainage map. 2nd Review Comments: The drainage study and map are incomplete. There is insufficient information provided to review. Please provide with next submittal. 2nd Review Response: Please see the final civil engineering plans for the landuse map. 3rd Review Comment: Please use fully developed conditions for channel/ditches/ and culvert design. Update C values and indicate landuse or provide a separate landuse map. 11.1st /2nd /3rd Review Comment:Show and label flowage easement on grading sheets and drainage area maps. 1st Review Response: Designers stated the information is included. 2nd /3rd Review Comments: The USACE flowage easement is not shown correctly (i.e., 645.5 msl). Please verify and update as needed. 2nd Review Response: Please see the final civil engineering plans for these details. 12.1st / 2nd /3rd Review Comment:Provide diversion channels to convey and direct offsite runoff to the streets. Please provide channel cross sections with hydraulic parameters for proposed channels. Please note, a HEC-RAS model is required to confirm water surface profiles in channels, roadside diches and culverts. 1st Review Response: Designers stated that all detailed calculations with be provided with the detailed engineering plans. 78 Item 8. April 11, 2023 Page 5 of 7 2nd Review Comments: There is insufficient information provided to review. Please provide with next submittal. 2nd Review Response: Please see the final civil engineering plans for the updated drainage details illustrating these requirements. Per discussions with the City and City Engineer, normal depth calculations for water depth in channel is acceptable. Per discussions with the City and City Engineer using FWHA HDS-5 is an acceptable tool to computer culvert hydraulics. 3rd Review Comment: Refer to comment 15. 13.1st and 2nd Review Comment:Provide channels to convey offsite/onsite runoff thru site. Channels must be designed to standards. Please refer to criteria manual Section IV-B and section IV3.4 (trapezoidal, 4:1 SS, 1' freeboard from 100-yr fully developed water surface elevation to top of bank, etc). Provide drainage easements with adequate access; include 10' beyond top of bank on both sides. 1st Review Response: Designers stated that all detailed calculations with be provided with the detailed engineering plans. 2nd Review Comments: There is insufficient information provided to review. Please provide with next submittal. 2nd Review Response: Please see the final civil engineering plans/plat for the proposed designs. 3rd Review Comment: Address comments on attached markups and provide annotated responses. 14.1st/ 2nd /3rd Review Comment:Provide preliminary size of proposed culverts. Please note, a RAS model will be required for culverts to confirm backwater, headwater and freeboard. 1st Review Response: Designers stated that preliminary culvert sizes have been added, and that all detailed calculations with be provided with the detailed engineering plans. 2nd Review Comments: There is insufficient information provided to review. Please provide with next submittal. 2nd Review Response: Please see the final civil engineering plans for these details. Per discussions with the City and City Engineer, normal depth calculations for water depth in channel is acceptable. Per discussions with the City and City Engineer using FWHA HDS-5 is an acceptable tool to computer culvert hydraulics. 3rd Review Comment: Address comments on attached markups and provide annotated responses. Address the following comments with future drainage study to support final plat and construction plans: 15.1st-3rd Review Comment: Provide RAS model for all proposed channels and culverts. Verify proposed channels contain the fully developed 100-yr flow with 1’ freeboard. Use n=.04 for earthen channel. Include a RAS workmap or add RAS cross sections to the grading plans. Extend RAS model downstream of property line to establish backwater. 2nd Review Response: Please see the final civil engineering plans for these details. Per discussions with the City and City Engineer, normal depth calculations for water depth in channel is acceptable. Per discussions with the City and City Engineer using FWHA HDS-5 is an acceptable tool to computer culvert hydraulics. The design has been coordinated with Denton County development services on application and intent of the Denton County Drainage design standards. 79 Item 8. April 11, 2023 Page 6 of 7 3rd Review Comments: Please provide RAS models per Criteria. RAS is needed to accurately model backwater, transitions, and velocities (ie. mixed flow regime for steep channels). This may be waived on a case by case basis; however, for this project this has not been discussed. It appears a RAS model will be needed for this case. Please address comments on attached markups and provide annotated responses. Refer to sheet C-12 and 13. 16.1st-3rd Review Comment: Provide RAS model for all proposed roadside ditches (Criteria Manual Section IV.3.4). Include proposed culverts and driveway culverts and verify the 100- yr fully developed flow is contained within the right of way. If not contained within ROW, additional DE must be dedicated to contain the fully developed 100-yr water surface elevation. 2nd Review Response: Please see the final civil engineering plans for these details. Per discussions with the City and City Engineer, normal depth calculations for water depth in channel is acceptable. Per discussions with the City and City Engineer using FWHA HDS-5 is an acceptable tool to computer culvert hydraulics. 3rd Review Comments: Please provide RAS models per Criteria. RAS is needed to accurately model backwater caused by driveways. 100-yr HGL must reflect the effects of backwater from driveway culverts. 17.1st-3rd Review Comment: Show and label proposed driveway culvert on street plan and profile. Include 100-yr HGL. Please use a min of 15”. Design driveway culvert to pass the fully developed 100-yr flood event. Use RAS to evaluate backwater and tailwater at proposed culverts. 2nd Review Response: These are 2 acre lots where the driveway location will not be determined until the house location is sited. Denton County requires culvert calculations at the time of the building permit. 3rd Review Comments: Typically for all projects with rural streets, the location of driveway is unknown and must be assumed. Roadside ditches must convey the fully developed 100-yr flow. 100-yr HGL must reflect the effects of backwater from driveway culverts. A RAS model will be required to evaluate water surface profiles in ditches. Include driveway culverts and verify 100-yr HGL is contained within the ROW. (section IV.3.4). Once all backwater effect are analyzed, additional DE may be required to contain the fully developed 100-yr flows 18.1st-3rd Review Comment: Provide Plan and profile for all proposed channels. Show and label the fully developed 100-yr water surface profile and left and right top of bank; verify 1’ freeboard. Include culverts and verify 1’ freeboard to top of road. 2nd Review Response: Please see the final civil engineering plans for these details. 3rd Review Comment: Address comments on attached markups and provide annotated responses. 19.1st-3rd Review Comment: Provide side yard swales to direct lot flows to the roads. Directing flow to adjacent lots is not allowed. 2nd Review Response: Please see final civil engineering plans. Grading is mostly limited to the right of way and drainage easements. These are 2 acre lots. Any grading on the lots to occur once lot is purchased and home sites are designed. 80 Item 8. April 11, 2023 Page 7 of 7 3rd Review Comment: Provide a typical cross section for the side yard swales to direct flows to roads. Include dimensions, depth, lot line, hydraulic parameters, etc. (b) Include flow arrows for side yard swales on grading sheets. 20.Verify that a USACE Section 404 of Clean Water Act investigation was/will be conducted. Placement of fill or realignment of existing channels may require authorization by an appropriate Section 404 permit. Provide results of investigation. Show and label any wetlands and/or Water of the US on grading plans. 2nd Review Response: Eikon has completed a larger sitewide wetlands/waters of the US evaluation on the entirety of the property, but for this first phase, there are no proposed grading areas that affect Wetlands/USCOE areas. Eikon is coordinating with the USCOE on these matters. 3rd Review Comment: Please provide results of investigation and mark any WOUS on grading sheets. The Engineer shall revise the hydrologic study and/or plans in accordance with the above comments and/or provide a written response that addresses each comment. If you have any questions or need additional information, please do not hesitate to call me at (817) 764-7466. Sincerely, HALFF ASSOCIATES, INC. Firm No. 0312 Emilia Yanagi, P.E., CFM Drainage Review Consultant for the City of Sanger 81 Item 8. LAKESIDE DR 650 655 660 665 670 675 -0+50 0+00 0+50 1+00 1+50 2+00 2+50 3+00 3+50 4+00 4+50 5+00 5+50 6+00 6+50 7+00 7+50 8+00 8+50 9+00 9+50 10+00 PROP BAR DITCH FLOWLINE HP S T A 9 + 7 5 . 4 1 66 3 . 6 3 LP S T A 5 + 4 8 . 0 0 66 0 . 4 9 90.00' VC K = 32 e = 0.32' PV C S T A 9 + 5 0 . 0 0 66 3 . 5 2 TOP PVMT @ -0.98% TOP PVMT @ -0.80% TOP PVMT @ 0.80% 90.00' VC K = 56 e = 0.18' PV C S T A 5 + 0 3 . 0 0 66 0 . 6 7 PV T S T A 5 + 9 3 . 0 0 66 0 . 6 7 PV I S T A 9 + 9 5 . 0 0 66 3 . 5 7 ( 6 6 3 . 8 8 ) PV I S T A 5 + 4 8 . 0 0 66 0 . 4 9 ( 6 6 0 . 3 1 ) ST A 0 + 0 0 . 0 0 L A K E S I D E D R = ST A 1 0 + 0 7 . 7 9 L A K E V I E W D R PV I S T A 2 + 5 0 . 0 0 66 2 . 6 9 PV I S T A 0 + 1 4 . 0 0 66 5 . 0 1 PROP BAR DITCH FLOWLINE FILL TO BE COMPACTED TO A MINIMUM 95% PROCTOR DENSITY ST A 1 1 + 8 1 . 0 7 ST M B F L 6 5 7 . 4 5 ST A 0 + 2 4 . 8 0 ST M F F L 6 6 2 . 5 0 TP TP 6 6 5 . 3 3 TP 6 6 4 . 6 5 TP 6 6 4 . 1 6 TP 6 6 3 . 6 7 TP 6 6 3 . 1 8 TP 6 6 2 . 6 9 TP 6 6 2 . 2 9 TP 6 6 1 . 8 9 TP 6 6 1 . 4 9 TP 6 6 1 . 0 9 TP 6 6 0 . 6 9 TP 6 6 0 . 4 9 TP 6 6 0 . 7 2 TP 6 6 1 . 1 2 TP 6 6 1 . 5 2 TP 6 6 1 . 9 2 TP 6 6 2 . 3 2 TP 6 6 2 . 7 2 TP 6 6 3 . 1 2 TP 6 6 3 . 5 2 TP 6 6 3 . 5 3 6 7 81 1 12 21 A T R A C T O F L A N D D E S C R I B E D I N A D E E D T O X X X X X X X X X X X X X X X X X X X X X X X X X X A T R A C T O F L A N D D E S C R I B E D I N A D E E D T O X X X X X X X X X X X X X X X X X X X X X X X X X X PC STA:2+09.24 OFF:0.00' STA:0+00.00 OFF:0.00' LAKESIDE DR. R7 2 0 . 0 ' R7 2 0 . 0 0 ' R5 0 0 . 0 ' R7 2 0 . 0 0 ' R400.00 ' 28.00' R28 . 0 ' R2 8 . 0 ' PC STA:0+42.00 OFF:14.00'L STA:0+14.00 OFF:42.00'L STA:0+14.00 OFF:42.00'R PC STA:1+48.94 OFF:14.00'L PC STA:2+09.24 OFF:14.00'L STA:9+21.46 OFF:30.00'L STA:9+23.82 OFF:30.00'R STA:9+21.66 OFF:14.00'R STA:9+18.88 OFF:14.00'L PC STA:2+09.24 OFF:30.00'R PC STA:2+09.24 OFF:30.00'L R 4 8 . 0 ' R 6 4 . 0 ' 6 0 . 0 0 ' R O W 2 8 . 0 0 ' STA:9+79.22 OFF:0.00' RADIUS POINT 30' BL 10' UT I L E S M T 30' BL 30' BL 10 ' U T I L E S M T 10' UTIL ESMT 10' UTIL E S M T PC STA:10+36.79 OFF:14.00'R PC STA:10+36.99 OFF:30.00'L PC STA:9+05.98 OFF:14.00'L 9+ 0 0 10 + 0 0 1 1 + 0 0 1 2 + 0 0 0+00 1+00 2+00 3+00 4+00 5+00 6+00 7+00 8+00 9+0 0 10+ 0 0 Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. C-06 PAVING PLAN I ##'##'0 SCALE: 1" =##' ##' SCALE (VERT): 1" = 5' (HORIZ): 1" = 40' LAKESIDE DRIVE MA T C H L I N E S T A 1 0 + 0 0 - L A K E S I D E D R I V E M A T C H L I N E S T A 1 0 + 0 0 - L A K E S I D E D R I V E LAKESIDE DRIVE LA K E V I E W D R I V E Show ditch left and right flow line. Shift text so it is all on one sheet. Verify Station Show drainage structures in plan view. Show drainage structures in plan view. Plat calls this roadway Lakeway Drive Plat calls this roadway Waters Edge Drive Show and label upstream fully developed 100-yr HGL elevation and verify 1' freeboard to top of road (address for all culvert crossings) Label size (typ) Address for all roadside ditches: 1. Show roadside ditches flowline, driveway culverts, and 100-yr water surface profile. 2. 100-yr HGL must reflect the effects of backwater from driveway culverts. A RAS model is required to evaluate water surface profiles in ditches. Include driveway culverts and verify 100-yr HGL is contained within the ROW. (section IV.3.4) . 82 Item 8. SHADED ZONE "X" AS SCALED PER FEMA FIRM ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' SHADED ZONE "X" AS SCALED PER FEMA FIRM FLOWAGE EASEMENT USA TRACT 521-1 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-2 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521E VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-2 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-2 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-1 VOLUME 6, PAGE 139 L.P.R. NON SHADED ZONE "X" AS SCALED PER FEMA FIRM // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X GATE JO N E S R D (2 0 ' A S P H A L T ) ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' C-1 6.85 16.3 OS-2 3.67 18.7 B-1 4.76 11.3 OS-1 3.67 8.7 B-2 7.66 18.2 A 5.63 13.4C-2 8.54 20.3 E 12.97 30.8 D 5.77 13.7 F 5.22 12.4 G 8.73 20.7 0+ 0 0 1+ 0 0 2+ 0 0 3+ 0 0 3+9 1 1 BLOCK A 2345 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 2X 1X BL O C K A BLOCK A BL O C K A BLOCK A LAKE V I E W D R LA K E S I D E D R LAKESIDE DR 3X Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S EXISTING DRAINAGE MAP C-10 EXISTING MAJOR CONTOUR LINE EXISTING MINOR CONTOUR LINE MAJOR DRAINAGE AREA MINOR DRAINAGE AREA DRAINAGE FLOW ARROW X DRAINAGE AREA BASIN AREA (AC.)X.XX LEGEND PROPERTY LINE TIME OF CONCENTRATION X.X 50'100'0 SCALE: 1" =100' 100' Q100 (CFS) NOTE: DRAINAGE BASIN DELINEATION AND FLOW PATHS DETERMINED WITH ON THE GROUND TOPOGRAPHIC DATA AND FIELD VISITS. Appears shifted. Based on digital FEMA files, Zone AE is closer to contour shapes. Show and label flowage easement (typically at contour elevation; ie 645.5) Show and label flowage easement (typically at contour elevation; ie 645.5) Provide tc calculations. Update those larger than 15min 83 Item 8. JOHN MOR T O N S U R V E Y , ABSTRACT # 2 9 DENTON C O U N T Y , T E X A S SHADED ZONE "X" AS SCALED PER FEMA FIRM ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' FLOWAGE EASEMENT USA TRACT 521E VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-2 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-2 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-1 VOLUME 6, PAGE 139 L.P.R. NON SHADED ZONE "X" AS SCALED PER FEMA FIRM // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X JO N E S R D (2 0 ' A S P H A L T ) C-1 6.85 16.3 OS-2 3.67 18.7 B-1 5.28 12.5 OS-1 3.67 8.7 B-3 3.60 12.8 A-3 4.17 14.8C-2 6.52 23.2 E-3 2.80 10.0 D 7.87 28.0 F-4 3.78 13.5 A-2 0.59 2.1 A-1 0.89 3.1 C-3 1.08 3.8 C-4 3.67 13.0 E-1 5.93 21.1 E-2 1.84 6.5 F-2 0.80 2.8 F-3 0.34 1.2 B-2 0.80 2.9 F-1 0.20 0.7 ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' SHADED ZONE "X" AS SCALED PER FEMA FIRM FLOWAGE EASEMENT USA TRACT 521-1 VOLUME 6, PAGE 139 L.P.R. FLOWAGE EASEMENT USA TRACT 521-2 VOLUME 6, PAGE 139 L.P.R. X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X G 9.03 32.1 Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S PROPOSED DRAINAGE AREA MAP C-11 MATCHLINE MATCHLINE EXISTING MAJOR CONTOUR LINE EXISTING MINOR CONTOUR LINE MAJOR DRAINAGE AREA MINOR DRAINAGE AREA DRAINAGE FLOW ARROW X DRAINAGE AREA BASIN AREA (AC.)X.XX LEGEND PROPERTY LINE TIME OF CONCENTRATION X.X Q100 (CFS) PROPOSED MAJOR CONTOUR PROPOSED MINOR CONTOUR CULVERT B CULVERT C CULVERT E CULVERT F 50'100'0 SCALE: 1" =100' 100' NOTE: DRAINAGE BASIN DELINEATION AND FLOW PATHS DETERMINED WITH ON THE GROUND TOPOGRAPHIC DATA AND FIELD VISITS. Use fully developed C value Document landuse on plan view, comment notes, or provide a separate landuse map Provide pre- and post- development flow comparison and if increases, provide hydraulic calculations demonstrating capacity of receiving ditch thru the zone of influence. Flow from OS-2 enters here, Please provide a channel and DE Provide hydraulic calculations (RAS model) 1. Is this an existing berm? Existing contours from Previous submittal (Dec 2022) did not include berm. Please explain. 2. If proposed please change contour symbology to proposed and design a diversion swale. Provide DE 3. Based on 2020 Lidar contours, offsite flow appears to drain directly north. 4. Update contributing drainage areas as needed. Show and label flowage easement (typically at contour elevation; ie 645.5) Provide design points with a summary of discharge calculations for the design of channels, culverts, and roadside ditches. Mark DP's on DA map and include DA identifiers for contributing DA on the summary table, include all parameters (A, C, I, Q etc) 84 Item 8. X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 4+52 0+ 0 0 1+002+003+004+00 STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+25 BEGIN CHANNEL INSTALL 20 LF ROCK RIP RAP 12"-18" DEEP STM B STA 3+88.94 END CHANNEL BEGIN 18" RCP CONST HDWL INSTALL 20LF ROCK RIP RAP 12"-18" DEEP STM B STA 4+41.65 END 18" RCP CONST HDWL INSTALL 10LF ROCK RIP RAP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP 12"-18" DEEP STM B STA0+05 BEGIN CHANNEL INSTALL 20 LF ROCK RIP RAP 12"-18" DEEP 24" RCP Q=12.5 cfs Vds=4.55 fps Vus=5.94 fps STM B 640 645 650 655 660 665 640 645 650 655 660 665 -0+500+000+501+001+502+002+503+003+504+004+504+75 0+001+002+003+004+00 FLFL 6 4 5 . 2 9 FL 6 5 2 . 9 5 FL 6 5 3 . 3 9 FL 6 5 5 . 1 3 FL FL 6 5 0 . 3 3 FL 6 5 3 . 1 1 FL 6 5 3 . 4 9 FL 6 5 3 . 0 0 FL 6 5 6 . 4 8 ST M B S T A 3 + 8 8 . 9 4 BE G I N 2 4 " R C P CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P 24 " F L = 6 5 5 . 3 0 ST M B S T A 4 + 4 1 . 6 5 EN D 2 4 " R C P CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P 24 " F L = 6 5 6 . 3 1 PV I S T A 3 + 8 0 . 7 0 65 5 . 1 4 PV I S T A 4 + 5 1 . 6 5 65 6 . 5 1 0.50% 2.15% BE G I N C H A N N E L IN S T A L L 2 0 L F R O C K R I P R A P 12 " - 1 8 " D E E P FL 6 4 7 . 4 3 ST G M B S T A 0 + 0 5 . 8 5 EN D R O C K R I P R A P FL 6 4 7 . 5 3 ST M B S T A 0 + 2 5 . 8 5 CHANNEL Q=15.4 cfs V=4.01 fps D=0.60' STM C 645 650 655 660 665 670 645 650 655 660 665 670 -0+500+000+501+001+502+002+503+003+504+004+25 0+001+002+003+004+00 FL 6 5 3 . 2 1 FL 6 5 3 . 8 2 FL 6 5 4 . 4 3 FL 6 5 5 . 0 3 FL 6 5 5 . 6 4 FL 6 5 6 . 2 5 FL 6 5 6 . 8 6 FL 6 5 7 . 4 2 FL ST M C S T A 3 + 7 7 . 4 4 EN D 2 ' x 4 ' R C B CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P FL = 6 5 7 . 7 0 ST M C S T A 3 + 2 3 . 4 3 BE G I N 2 ' x 4 ' R C B CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P FL = 6 5 7 . 1 4 2'X4' RCB Q=36.5cfs Vds=5.73 fps Vus=6.83 fps 1.21% CHANNEL Q=43.3cfs V=4.38 fps D=1.15' BE G I N C H A N N E L IN S T A L L 2 0 L F R O C K R I P R A P 12 " - 1 8 " D E E P FL 6 5 3 . 2 1 ST M B S T A 0 + 0 0 . 0 0 EN D R O C K R I P R A P FL 6 5 3 . 4 5 ST M B S T A 0 + 2 0 . 0 0 X X X X X X X X X X X 0+ 0 0 1+ 0 0 2+ 0 0 3+ 0 0 3 + 9 1 6 7 3X STM C STA 0+00 BEGIN CHANNEL INSTALL 20 LF ROCK RIP RAP 12"-18" DEEP STM C STA0+20 END ROCK RIP RAP STM C 3+23.43 END CHANNEL BEGIN 2'x4' RCB CONST HDWL INSTALL 20LF ROCK RIP RAP 12"-18" DEEP STM C 3+77.44 END 2'x4' RCB CONST HDWL INSTALL 10LF ROCK RIP RAP 12"-18" DEEP ST M C Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S C-12 STORM PLAN I 20'40'0 SCALE - H: 1" = 40' V: 1" = 4' 40' LAKESIDE DR? Show proposed roadway. Call out type of headwall. Provide headwall details. What is this line? Provide roadway station. What is this line? Show proposed roadway. Call out type of headwall. Provide headwall details. Provide box culvert details.Edge of pavement is elevation 660. Top of culvert will be above rdwy elevation. Provide better horizontal control for all structures so contractor can properly orientate them. Show and label proposed channel flowline profile, left and right top of bank, fully developed 100-yr water surface profile. Verify 1. Show existing and proposed contours at proposed channels 2. Ensure channel is designed to Criteria (ie trapezodial, 4:1 side slope, etc.) Refer to section IV (B) and IV.3.4 3. Channel must convey the fully developed 100-yr flow with 1' freeboard to top of bank. 4. a RAS model will be required to evaluate the water surface profile and velocities. See suggested cross section layout. Include downstream cross sections to account for backwater and to calculate velocities at transition 5. Include velocities calculations for 2, 5, 10, 25, and 100 flood events and verify they do not increase velocities and potential erosion. Verify max 5 fps at property line. Include existing condition cross sections to establish backwater and to analyze transition and transitional velocites 1. For all culverts, include headwater and tailwater water surface elevation based on fully developed 100-yr hydrology. Show/label elevations on profile 2. Verify 1' freeboard to top of road Verify DE size and include access beyond top of bank (10' ) 85 Item 8. STM E 645 650 655 660 665 670 645 650 655 660 665 670 -0+500+000+501+001+502+002+503+003+504+004+505+005+50 0+001+002+003+004+005+00 FL 6 4 7 . 4 2 FL 6 5 5 . 4 4 FL 6 5 7 . 4 6 FL 6 5 9 . 6 0 FL 6 6 2 . 6 5 FL 6 4 8 . 6 2 FL 6 5 4 . 6 9 FL 6 5 6 . 5 2 FL 6 5 8 . 3 9 FL 6 6 0 . 9 4 ST M E S T A 4 + 8 4 . 8 3 EN D 2 ' x 3 ' R C B CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P FL = 6 5 9 . 4 6 ST M E S T A 4 + 3 0 . 8 3 BE G I N 2 ' x 3 ' R C B CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P FL = 6 5 8 . 5 9 2'X3' RCB Q=21.1 cfs Vds=4.46 fps Vus=6.09 fps CHANNEL Q=27.7cfs V=5.08 fps D=0.77' BE G I N C H A N N E L IN S T A L L 2 0 L F R O C K R I P R A P 12 " - 1 8 " D E E P FL 6 4 9 . 6 1 ST M E S T A 0 + 7 0 . 0 0 EN D R O C K R I P R A P FL 6 5 0 . 1 2 ST M E S T A 0 + 9 0 . 0 0 2.48% 1.61% X X X X X X X X X X X XX X X X X X X X X X X X 0+00 1+00 2+00 3+00 4+00 5+005+12 14 15 19 20 BLOCK A STM E STM E STA 0+00 BEGIN CHANNEL INSTALL 20 LF ROCK RIP RAP 12"-18" DEEP STM E STA 0+20 END ROCK RIP RAP STM E 4+84.83 END 2'x3' RCB CONST HDWL INSTALL 10LF ROCK RIP RAP 12"-18" DEEP STM E 4+30.83 END CHANNEL BEGIN 2'x3' RCB CONST HDWL INSTALL 20LF ROCK RIP RAP 12"-18" DEEP 0+00 1+001+00 LAKE V I E W D R STM F 0+08.08 BEGIN 18" RCP CONST HDWL INSTALL 10LF ROCK RIP RAP 12"-18" DEEP STM F 0+90.07 END 18" RCP CONST HDWL INSTALL 10LF ROCK RIP RAP 12"-18" DEEP L A K E S I D E D R STM F 655 660 665 670 675 680 655 660 665 670 675 680 -0+500+000+501+001+20 0+001+00 FL 6 6 2 . 9 3 FL 6 6 4 . 3 8 FL 6 6 5 . 7 9 FL 6 6 3 . 2 4 FL 6 6 3 . 5 4 FL 6 6 3 . 8 4 FL 6 6 4 . 1 1 FL 6 6 4 . 6 7 FL 6 6 4 . 9 7 FL 6 6 5 . 2 5 FL 6 6 5 . 5 3 ST M F S T A 0 + 0 8 . 0 8 BE G I N 1 8 " R C P CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P FL = 6 6 2 . 0 8 ST M F S T A 0 + 9 0 . 0 7 BE G I N 1 8 " R C P CO N S T H D W L IN S T A L L 1 0 L F RO C K R I P R A P FL = 6 6 2 . 9 0 18" rcp Q=0.70 cfs Vds=0.63 fps Vus=2.65 fps Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S C-13 STORM PLAN II 20'40'0 SCALE - H: 1" = 40' V: 1" = 4' 40' HGL is lower than the upstream invert. Verify flow lines. Grading plan shows 663 contour. What type of headwalls are being used? Provide standard. Show and call out type of headwall. Provide more depth of cover. Show pavement section. Lakeview Dr? Provide stationing of roadway. What is this line? Show proposed roadway. Call out type of headwall. Provide headwall details. Edge of pavement is elevation 662. Top of culvert will be above or at 662. Section shows approx. 1.8' of Hw. 0% slope? 1. Show existing and proposed contours at proposed channel E 2. Ensure channel is designed to Criteria (ie trapezodial, 4:1 side slope, etc.) Refer to section IV (B) and IV.3.4 3. Channel must convey the fully developed 100-yr flow with 1' freeboard to top of bank. 4. a RAS model will be required to evaluate the water surface profile and velocities. See suggested cross section layout. Include downstream cross sections to account for backwater and to calculate velocities at transition 5. Include velocities calculations for 2, 5, 10, 25, and 100 flood events and verify they do not increase velocities and potential erosion. Verify max 5 fps at property line. 1. For all culverts, include headwater and tailwater water surface elevation based on fully developed 100-yr hydrology. Show/label elevations on profile 2. Verify 1' freeboard to top of road Determine tailwater elevation from channel hydraulic analysis Show and label proposed channel flowline profile, left and right top of bank, fully developed 100-yr water surface profile. Verify Include existing condition cross sections to establish backwater and to analyze transition and transitional velocites Show ditch profile and water surface elevation Verify DE size and include access beyond top of bank (10' ) 86 Item 8. EX 677.47EX 675.22 EX 648.53 EX 646.56 EX 654.80 EX 662.56 EX 660.87 EX 649.76 FL 663.50 TP 668.12 EP 666.33 EP 666.33 EP 666.03 EP 665.93 EP 667.97 EP 668.25 EP 667.02 EP 663.75 TP 666.69 FL 659.98 FL 661.78 FL 663.96 FL 664.96 FL 655.13 FL 653.15 FL 651.15 FL 649.17 FL 647.17 FL 646.17 FL 659.96 FL 661.89 FL 663.43 FL 663.96 FL 664.96 FL 665.89 A PART OF A TRACT OF LAND DESCRIBED IN A DEED TO HWY 377 PARTNERS, LTD COUNTY CLERK'S FILE NUMBER 05-128287 X X XXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX X X X X XXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 3. 8 2 % 3. 4 5 % 0 . 1 0 % 2. 1 3 % 4.05% 5.97% 5.98% 1.8 3 % 6.1 1 % 5 . 2 1 % 2 . 7 8 % 0.55 % 2.74 % 1.13% 14 15 16 17 18 19 BL O C K A 3.89% 30' BL 30' B L 30' BL 20' DRAINAGE EASEMENT 20.0 0 ' 30 ' B L 30' B L 64 0 64 5 65 0 65 0 65 0 65 5 65 5 65 5 66 0 66 5 670 637 63 8 63 9 64 1 64 2 64 3 64 4 64 6 64 7 64 8 64 9 65 1 65 1 65 1 65 2 65 2 65 2 65 3 65 3 65 3 65 4 65 4 65 4 65 6 65 7 65 8 65 9 66 1 66 2 66 3 66 4 666 667 668 669 671 672 673 65 0 65 5 65 5 65 5 66 0 66 5 64 7 64 8 64 9 65 1 65 2 65 3 65 4 65 4 65 4 65 6 65 6 65 6 65 7 65 7 65 7 65 8 65 9 66 1 66 2 66 3 66 4 66 6 66 7 6 6 0 6 6 5 6 5 6 6 5 7 6 5 8 6 5 9 6 6 1 6 6 2 6 6 3 6 6 4 66 6 66 7 665 670 675 664 666 667 668 669 671 672 673 674 676 676 6 5 5 6 6 0 6 6 5 6 5 4 6 5 6 6 5 7 6 5 8 6 5 9 6 6 1 6 6 2 6 6 3 6 6 4 6 6 6 667 6 6 6 6 6 7 6 6 8 6 6 7 6 6 8 663 662 661 660 66 4 665 660 661 662 663 664 665 66 8 666 66 4 64 7 6 4 9 65 1 6 5 3 6 5 5 6 5 7 5.99% GRADING PLAN I C-14 MA T C H L I N E S E E S H E E T C - 1 6 40'20'40'0 SCALE: 1" =40' PROPERTY BOUNDARY ADJACENT PROPERTY BOUNDARY PROPOSED EASEMENT LEGEND MATCH LINE Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. PROPOSED CONTOUR580 EXISTING CONTOUR580 FLOOD LINE Tie all proposed contours into existing. Proposed contour elevation 664 tying into existing el 661? Complete all grading. Make sure proposed contours tie into existing contours. Show and maintain a minimum 30" depth for Barrow ditches Per Denton County subdivision rules and regulations. Typical section shows an 8' flat bottom ditch but contours do not reflect the 8'. Contours do not reflect an 8' flat bottom ditch Channel easement needs to include a buffer beyond top of bank for maintenance access (10' ) 1. Provide typical cross section for sideyard swales 2. Show proposed flow arrows (typical) Label existing contours and show tie-ins. Show and label riprap Label line Min FFE must be at least 2' above channels fully developed 100-yr water surface elevation. Use wsel from upstream cross section 87 Item 8. EX 675.89 FL 661.90 FL 662.87 FL 663.81 FL 661.71 FL 659.94 FL 660.94 FL 661.93 FL 662.93 FL 663.85 FL 662.93 EP 661.94 EP 665.10 EP 666.04 EP 661.94 EP 664.12 EP 661.84 EX 650.09 EX 646.84 FL 661.54 FL 658.90 FL 657.98 EP 660.23 EP 660.18 EX 667.60 TP 665.33 FL 663.34 FL 656.42 FL 654.44 FL 652.42 FL 657.93 FL 658.56 FL 663.83 FL 659.81 FL 659.44 FL 658.96 FL 660.92 FL 659.90 FL 658.99 FL 660.94 FL 661.62 FL 661.86 FL 659.92 FL 659.46 FL 657.28 TP 662.29 TP 666.68 X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X 3. 4 7 % 1.81% 4 . 2 1 % 3. 3 7 % 2.91 % 2.31% 1.08% 5.17% 4.77 % 4.47% 1.65 % 1.0 0 % 0 . 8 0 % 4.4 5 % EP 661.45 7 8 20 21 22 23 BL O C K A BLOCK A LAKE V I E W D R L A K E S I D E D R 3X 0. 8 0 % 3 . 1 7 % 0.77% 3 0 ' B L 3 0 ' B L 3 0 ' B L 3 0 ' B L 20' DRAINAGE EASEMENT 20. 0 0 ' 2 0 . 0 0 ' 20' DRAINAGE EASEMENT 1.00% 1 . 1 2 % EP 664.37 30' B L 30' B L 30' B L 30' BL 30' B L 3 0 ' B L 30' B L 670 675 667 668 669 671 67 2 67 3 6 7 4 676 677 67 8 66 6 6 6 0 6 6 5 6 5 9 6 6 1 6 6 2 6 6 3 6 6 4 66 6 66 7 66 8 6 6 5 66 3 6 6 4 6 4 5 6 5 0 65 5 66 0 6 4 6 6 4 7 6 4 8 6 4 9 6 5 1 65 2 65 3 65 4 65 6 65 7 65 8 65 9 660 659 661 662 6 5 8 660 662 66 3 665 663 664 664 668 666 666 666 664 6 6 1 66 3 660 662 66 3 663 6 6 1 6 5 9 6 5 8 6 5 8 6 5 9 667 665 66 3 661 662 6 6 2 6 6 0 6 5 8 658 65 7 65 5 65 3 66 0 6 6 2 66 1 66 3 66 5 PROPOSED CONTOUR580 EXISTING CONTOUR580 GRADING PLAN II C-15 MA T C H L I N E S E E S H E E T C - 1 9 40'20'40'0 SCALE: 1" =40' PROPERTY BOUNDARY ADJACENT PROPERTY BOUNDARY PROPOSED EASEMENT LEGEND MATCH LINE Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. FLOOD LINE MA T C H L I N E S E E S H E E T C - 1 5 MATCH LINE SEE SHEET C-17 Is a high point needed to keep the drainage within the Lakeview Drive ditch and stop it from bypassing to Lakeside Drive ditch? Show all culverts and provide invert elevations. Show stationing on all roadways. Show all culverts and provide invert elevations. C-18? Show all culverts and provide invert elevations. Min FFE must be at least 2' above channels fully developed 100-yr water surface elevation. Use wsel from upstream cross section 88 Item 8. EX 652.07 EX 650.85 EX 656.72 EX 653.87 FL 660.86 EX 650.27 EX 655.74 EP 660.85 EP 659.53 EP 660.30 EP 661.61 EP 661.61 EP 662.15 EP 662.15 TP 661.82 FL 660.56 FL 658.76 FL 656.56 FL 654.37 FL 659.79 FL 658.57 FL 657.79 FL 657.28 FL 660.95FL 661.82 ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' SHADED ZONE "X" AS SCALED PER FEMA FIRM X X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 3 . 6 0 % 1 . 8 3 % 3. 2 5 % 3 . 5 6 % 4 . 8 8 % 5 . 2 2 % 3 . 3 3 % 1.8 0 % 0.60% 10 11 12 13 BLOCK A 30' B L 30' B L 30' B L 20' DRAINAGE EASEMENT 20 . 0 0 ' 1.0 0 % 1.0 3 % 5.2 6 % 30' B L 30 ' B L 655 660 665 654 656 657 658 659 661 662 663 664 666 667 660 657 658 659 661 662 663 664 65 0655 64965 1 65 2 65 365465 6 65 7 65 8 655 65 1 65 1 65 2 653 654 656 657 658 659 66 2 664 662 663 662 661 663 659 6 6 0 658 66 0 65 8 660 657 655 PROPOSED CONTOUR580 EXISTING CONTOUR580 GRADING PLAN III MA T C H L I N E S E E S H E E T C - 1 8 40'20'40'0 SCALE: 1" =40' PROPERTY BOUNDARY ADJACENT PROPERTY BOUNDARY PROPOSED EASEMENT LEGEND MATCH LINE Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. FLOOD LINE MA T C H L I N E S E E S H E E T C - 1 5 MATCH LINE SEE SHEET C-16 C-16 What existing contour is this tying into? El 657 Proposed contours do not appear to be tying into the proper existing contour. Label contorus Label contour 646 Update based 2' above fully developed water surface of Lake. 89 Item 8. EX 649.46 EX 654.90EX 659.99 FL 652.76 FL 650.59 FL 649.58 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 0.5 2 % 0.8 8 % 4.50% 9 20' DRAINAGE EASEMENT 20 . 0 0 ' 63 5 640 64 5 65 0 650 65 5 655 66 0 660 63 4 63 6 63 7 63 8 63 9 641 64 2 64 3 64 4 64 6 647 648 64 9 65 1 651 65 2 652 65 3 653 65 4 654 656 65 6 657 65 7 658 65 8 65 9 659 64 0 64 5 65 0 655 66 0 63 7 63 8 63 9 64 1 64 2 64 3 64 4 64 6 64 7 64 8 64 9 65 1 65 2 65 3 65 4 65 6 65 7 65 8 65 9 60 1 60 1 6 0 1 601 652 654 650 PROPOSED CONTOUR580 EXISTING CONTOUR580 GRADING PLAN IV 40'20'40'0 SCALE: 1" =40' PROPERTY BOUNDARY ADJACENT PROPERTY BOUNDARY PROPOSED EASEMENT LEGEND MATCH LINE Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. FLOOD LINE MA T C H L I N E S E E S H E E T C - 1 7 MATCH LINE SEE SHEET C-19 C-17 Update Make sure proposed contours tie into existing contours. Show and label Ray Robers Lake flowage easement Typically follows a elevation contours (ie 645.5) This outfall appears to not connect to a receiving natural swale/trib. Concentrated flow will need to be dispersed prior to entering USCOE property Update based on the higher: 2' above fully developed water surface elevation of adjacent channel or Lake. 90 Item 8. EX 658.10 EX 652.78 EX 651.55 EX 656.64 EX 652.00 648.91 FL 662.48 FL 663.80 FL 661.66 FL 659.75 FL 663.88 FL 659.75 FL 659.94 EP 662.27 EP 660.22 EP 664.03 EP 666.63 FL 657.53 FL 659.62 FL 663.64 FL 663.35 FL 661.72 FL 661.73 FL 659.78 FL 656.55 FL 653.73 FL 651.88 FL 649.75 FL 647.74 FL 647.52 FL 661.83 FL 663.81 FL 664.14 FL 661.88 FL 661.19 FL 663.90 FL 661.55 SHADED ZONE "X" AS SCALED PER FEMA FIRM ZONE "AE" AS SCALED PER FEMA FIRM BFE=646' NON SHADED ZONE "X" AS SCALED PER FEMA FIRM X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 1.2 6 % 1 . 7 6 % 2.1 1 % 3.29% 5.8 0 % 2. 3 6 % 1. 3 6 % 2. 0 4 % BLOCK A 23 4 5 6 LAKESIDE DR 2.03% 2.12%1.74% 1.71% TP 663.60 TP 666.95 2.53 % 3. 7 3 % 1.6 7 % 30' BL 20' DRAINAGE EASEMENT 20.00' 30' BL 30' BL 30' BL 30 ' B L 635 640 645 650 655 660 636 637 638 639 641 642 643 644 646 647 648 649 651 652 653 654 656 657 658 65 9 661 662 663 63 5 64 0 64 5 6 3 6 63 7 63 8 63 9 64 1 64 2 64 3 64 4 64 6 6 5 0 6 5 5 6 6 0 6 4 8 6 4 9 6 5 1 6 5 2 6 5 3 6 5 4 6 5 6 6 5 7 6 5 8 6 5 9 6 6 1 6 6 2 6 6 3 6 6 4 66 0 66 2 66 4 66 2 6 6 2 663 661 66 0 66 4 662 6 6 3 6 6 1 661 663 666 666 664 658 660 660 660 660 658 65 6 6 5 3 65 1 6 4 9 648 660 662 664 664 662 664662 664 663 TP 660.60 Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. PROPOSED CONTOUR580 EXISTING CONTOUR580 GRADING PLAN V MA T C H L I N E S E E S H E E T C - 2 0 40'20'40'0 SCALE: 1" =40' PROPERTY BOUNDARY ADJACENT PROPERTY BOUNDARY PROPOSED EASEMENT LEGEND MATCH LINE Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. FLOOD LINE MA T C H L I N E S E E S H E E T C - 1 6 MATCH LINE SEE SHEET C-18 C-18 C-15? Show all culverts and provide invert elevations. C-19 Grading is incomplete. Update based 2' above fully developed water surface of Lake. Min FFE must be at least 2' above channels fully developed 100-yr water surface elevation. Use wsel from upstream cross section Label existing contours and show tie-ins. Show and label riprap 91 Item 8. JO N E S R O A D AS P H A L T EX 655.86 EX 652.53 EP 663.31 EX 659.60 EX 660.75 EP 660.98 EP 662.19 EP 661.94 EP 660.31 FL 662.26 FL 661.32 FL 660.77 FL 659.42 FL 657.97 FL 658.58 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / // / X X X X X X X X X X X X X X X X • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • OH U OH U OH U OH U OH U OH U OH U OH U OH U OH U OH U OH U OH U OH U OHU STONE WALL STONE WALL GATE 3. 4 1 % 2. 4 2 % 1 2X 1X 1.71% 1.64% EP 662.40 EP 662.44 TP 662.24 TP 661.05 30' BL 650 649 651 652 653 65 4 650 65 5 649 651 652 653 654 65 6 6 5 7 658 659 6 6 0 6 6 1 6 6 0 65 7 658 659 6 6 1 662663 6 6 1 659 658 664 662 TP 661.65 PROPOSED CONTOUR580 EXISTING CONTOUR580 GRADING PLAN VI 40'20'40'0 SCALE: 1" =40' PROPERTY BOUNDARY ADJACENT PROPERTY BOUNDARY PROPOSED EASEMENT LEGEND MATCH LINE Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S KEY MAP N.T.S. FLOOD LINE MA T C H L I N E S E E S H E E T C - 2 0 MATCH LINE SEE SHEET C-19 C-19 Provide plan and profile for Culvert A and hydraulic calcs. Update sheet number Provide a RAS model to verify capacity of ditch. Roadside ditch must contain the fully developed 100-yr floodplain. Provide any additional DE as needed. If flow increased please provide pre- and post- analysis and demonstrate no adverse impacts. Show and label ROW 92 Item 8. ROAD CROSS SECTIONS C-20 66' RIGHT OF WAY R.O.W.R.O.W. 14' 28' 2% (TYP.) NATURAL GROUND (TYP.) 4 GRAD E T O M A T C H EXISTI N G S U R F A C E PROPOSED GRADE (TYP.) 1 2% (TYP.) RIGHT OF WAY TYPICAL SECTION (OR APPROVED EQUAL) CENTERLINE OF ROAD NOTES: 1.PROPOSED ROAD GRADES ARE BASED ON CROWN /CENTERLINES OF ROADS ECP ECP PLEASE SEE PAVEMENT DETAILS ON THIS SHEET. 30'30' BUILDING SETBACK BUILDING SETBACK Project No: Drawn By: Checked By: Designed By: CO N F I D E N T I A L & P R O P R I E T A R Y © 2 0 2 2 E I K O N C o n s u l t i n g G r o u p L L C . A l l r i g h t s r e s e r v e d - d o n o t d u p l i c a t e w i t h o u t p e r m i s s i o n D C B A 5 4 3 2 1 www.eikoncg.com Texas Firm F-12759 ARCHITECTS & ENGINEERS NO T F O R C O N S T R U C T I O N TDLR # EIKON Consulting Group 1405 West Chapman Drive Sanger, Texas 76266 Phone 940.458.7503 Issue Record #Description Date EIK052622E-2 MP/MD SG DESIGN PHASE Issued Date:03-15-2023 IN P R O G R E S S MP/MD PA L O M I N O B A Y JO N E S R D DE N T O N C O U N T Y , T E X A S 2'2' 32' ESES 16'16' 8'8' BW BW FLEXIBLE PAVEMENT DESIGN AND RECOMMENDATIONS: THE HOT MIXED ASPHALTIC CONCRETE (HMAC) FOR THIS PROJECT SHOULD CONFORM TO TXDOT ITEM 340. FOR THE GIVEN SUBDIVISION LAYOUT, IT IS RECOMMENDED THAT A 20-YEAR DESIGN LIFE BE UTILIZED. FULL DEPTH HMAC: IF FULL DEPTH HMAC IS DESIRED, FOR A 20 YEAR DESIGN LIFE, THE DENTON COUNTY MINIMUM STANDARD FOR PAVEMENT DESIGN. PLEASE CONTACT THIS OFFICE IF A SHORTER DESIGN LIFE IS DESIRED. THE FULL-DEPTH HMAC SECTION SHOULD CONSIST OF 2 INCHES OF TYPE “D” SURFACE COURSE OVER 4 INCHES OF TYPE “B” BASE COURSE AS SPECIFIED IN TX DOT 340. THE FULL DEPTH ASPHALT SHOULD BE PLACED OVER 8 INCHES OF LIME STABILIZED SUBGRADE PER THE RECOMMENDATIONS BELOW IN ORDER TO PROVIDE A STRUCTURAL NUMBER OF 3.32 MEETING THE RECOMMENDED SN DETERMINED TO BE NECESSARY BY AASHTO STANDARDS. HMAC SHOULD BE INSTALLED PER THE RECOMMENDATIONS BELOW. ASPHALT OVER CRUSHED LIMESTONE BASE (FLEXBASE): IF HMAC OVER CRUSHED LIMESTONE BASE IS DESIRED, OUR RECOMMENDED PARAMETERS FOR DESIGN ARE LISTED IN TABLE 2.0. THE FOLLOWING TABLE, TABLE 4.0, DETAILS THE RECOMMENDED PAVEMENT SECTION FOR ASPHALT OVER LIMESTONE BASE (FLEXBASE). IT IS OUR OPINION AND THE DENTON COUNTY MINIMUM, THAT A MINIMUM DESIGN LIFE OF 20 YEARS SHOULD BE USED; HOWEVER AS STATED ABOVE IF THE CLIENT IS WILLING TO ACCEPT MORE RISK OF POTENTIAL FUTURE MAINTENANCE AND/ OR FAILURE AREAS, A SHORTER DESIGN LIFE CAN BE USED. THE ASPHALT OVER CRUSHED LIMESTONE BASE SHOULD BE PLACED OVER 8 INCHES OF LIME STABILIZED SUBGRADE PER THE RECOMMENDATIONS BELOW. HMAC INSTALLATION AND TESTING REQUIREMENTS: THE FOLLOWING IS RECOMMENDED FOR HMAC: 1.SURFACE COURSE TO BE TXDOT ITEM340, TYPE C OR D 2.ASPHALTIC BASE COURSE TO BE TXDOT ITEM 340, TYPE 3.ASPHALT SHALL BE PLACED AND COMPACTED TO CONTAIN FROM 5 TO 9% AIR VOIDS. 4.THE TARGET DENSITY FOR ASPHALT LIFTS SHOULD BE 91 TO 95% OF MAXIMUM THEORETICAL SPECIFIC GRAVITY AS DETERMINED BY LABORATORY TESTING 5.THE FOLLOWING TESTS SHOULD BE RUN ON EACH DAY’S OPERATION: I. IN PLACE FIELD DENSITY TESTS TO ESTABLISH ROLLING PATTERN II. ONE EXTRACTION AND GRADATION TEST II. ONE LABORATORY DENSITY AND STABILITY TEST IV. TWO CORES TO VERIFY THICKNESS & DENSITY CRUSHED LIMESTONE BASE: 1.CRUSHED LIMESTONE BASE TO BE TXDOT ITEM 247, TYPE A, GRADE 2 OR BETTER. THE MATERIAL SHALL BE COMPACTED IN MAXIMUM LIFTS OF 6 INCHES TO AT LEAST 98% OF ASTM D 1557 (MODIFIED PROCTOR) WITHIN +/-3 PERCENTAGE POINTS OF OPTIMUM. RIGID PAVEMENT DESIGN AND MATERIAL RECOMMENDATIONS: THE TYPICAL TYPES OF RIGID PAVEMENT FOR THIS TYPE OF PROJECT ARE AS FOLLOWS: 1.CONTINUOUSLY REINFORCED CONCRETE PAVEMENT (CRCP): I. THIS IS THE BEST TYPE OF PAVEMENT WITH LOWEST MAINTENANCE II. HEAVILY REINFORCED TO CONTROL CRACKING III. RECOMMENDED FOR HIGHER VOLUME TRAFFIC AREAS 2.JOINTED REINFORCED CONCRETE PAVEMENT (JRCP): I. THIS IS THE MOST COMMON TYPE OF PAVEMENT IN THE NORTH TEXAS. II. REINFORCED FOR TEMPERATURE AND SHRINKAGE AND FOR RESISTANCE DUE TO EXPANSIVE SOIL MOVEMENT III. JOINT PLACEMENT AND SAWCUT PLACEMENT IS CRITICAL FOR PERFORMANCE IV. GENERALLY USED FOR LOW VOLUME ROADWAYS AND PARKING LOTS 3.JOINTED PLAIN CONCRETE: I. BASIC UNREINFORCED PAVEMENT, AND IS NOT RECOMMENDED FOR ROADWAYS AND PARKING LOTS IN THIS AREA DUE TO EXPANSIVE SOIL. RIGID PAVEMENT: IT IS RECOMMENDED FOR THIS SITE THAT THE RIGID PORTLAND CEMENT CONCRETE FOR THIS SITE HAVE A MINIMUM THICKNESS OF 6 INCHES FOR ALL LANES OF TRAFFIC. THE CONCRETE SHOULD BE INSTALLED PER CURRENT TXDOT REGULATIONS AND SPECIFICATIONS. THE FOLLOWING MIX DESIGN RECOMMENDATIONS ARE AS FOLLOWS: 1.RECOMMENDED MINIMUM DESIGN COMPRESSIVE STRENGTH: 3,500 PSI 2.RECOMMENDED MINIMUM DESIGN TENSILE STRENGTH: 525 PSI 3.WELL GRADED OPTIMIZED AGGREGATE MEETING ASTM C-33 WITH NOMINAL AGGREGATE SIZE NO GREATER THAN ONE AND ONE HALF (1 ½”) INCH 4.PORTLAND CEMENT LIMITED TO BETWEEN 520 AND 600 LBS PER CUBIC YARD. 5.4 TO 6% AIR CONTENT USING AIR ENTRAINING AGENT 6.15 TO 20% FLYASH MAY BE USED AT THE APPROVAL OF THE CIVIL ENGINEER OF RECORD 7.CURING COMPOUND SHOULD BE USED AND PLACED WITHIN ONE HOUR OF FINISHING OPERATIONS PAVEMENT REINFORCING STEEL: IT IS RECOMMENDED THAT A MINIMUM OF 0.2% OF STEEL BE USED FOR THE CONCRETE, WITH A MINIMUM OF #4’S @ 18” ON CENTER FOR 6 INCH CONCRETE PAVEMENT. REINFORCEMENT CHAIRS SHOULD BE USED BENEATH ALL PAVEMENT SUCH THAT THE REINFORCEMENT IS PLACED ONE-THIRD (T/3) OF THE PAVEMENT THICKNESS FROM THE TOP OF THE PAVEMENT USING METAL OR PLASTIC CHAIRS WITH SAND CUSHIONS AND NOT BRICK BATTS. 60' Fix so all text is readable. Where did the minimum County Section come from? I do not see this in their Subdivision Rules and Regulations. If the County has a minimum section then utilize it and alternatives will need to be approved. A Geotechnical Report will be required to verify the minimum section is in conformance with design standards. Dimensions do not add to 60' Per Denton County Engineering Plans checklist: No utilities should be placed in the right-of-way. All extra- width ditches should be totally contained in an expanded right-of-way or in the drainage and utility easement with fences placed on the easement lines. Verify ditch sizes. 1. Please note, roadside ditch must convey the fully developed 100-yr flow. 100-yr HGL must reflect the effects of backwater from driveway culverts. A RAS model will be required to evaluate water surface profiles in ditches. Include driveway culverts and verify 100-yr HGL is contained within the ROW. (section IV.3.4) 2. Please note, once all backwater effect are analyzed, additional DE may be required to contain the fully developed 100-yr flows 93 Item 8. Will need to coordinate width of all drainage easements once the Civil has finalized grading and confirmed width needed. Will need to coordinate with Civil regarding potential need for drainage easement along roadway. Call out Drainage Easement. Will need to coordinate width of all drainage easements once the Civil has finalized grading and confirmed width needed. Show and label flowage easement Label zone Provide floodplain easement 10' from fully developed lake water surface elevation Min FFE must be at least 2' above channels fully developed 100-yr water surface elevation. Use upstream cross section Min FFE must be at least 2' above channels fully developed 100-yr water surface elevation. Use upstream cross section Update Min FFE for all lots based on the higher 2' above fully developed 100-yr wselev at Lake or at adjacent channel. 94 Item 8. CITY COUNCIL COMMUNICATION DATE: 05/01/2023 FROM: Alina Ciocan, Assistant City Manager AGENDA ITEM: Consideration and possible action on authorizing staff to issue a Request for Proposal (RFP-2023-04) for broadband expansion. SUMMARY:  Over the last two years, the City received approximately $2.1 million in ARP funds  The City would like to allocate a portion of these funds to the expansion of broadband service in the community. FISCAL INFORMATION: Budgeted: - Amount: - GL Account: - RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS:  RFP-2023-04 95 Item 9. City of Sanger – Broadband RFP 1.0 Page 1 SANGER TEXAS REQUEST FOR PROPOSAL BROADBAND EXPANSION RFP-2023-04 SANGER TEXAS REQUEST FOR PROPOSAL PACKET SECTION I: NOTICE TO RESPONDENTS/LEGAL NOTICE SECTION II: TERMS AND CONDITIONS SECTION III: CONFLICT OF INTEREST QUESTIONNAIRE SECTION IV: SPECIFICATIONS AND CONDITIONS FOR RESPONSE SECTION V: SCOPE OF RESPONSE SECTION VI: HB1295/W-9 SECTION VII: HB 89/HB 2252 EXHIBIT A PROPOSED AGREEMENT 96 Item 9. City of Sanger – Broadband RFP 1.0 Page 2 SECTION I: NOTICE TO RESPONDENTS LEGAL NOTICE TO RESPONDENT The City of Sanger will receive sealed responses until 12:00 P.M., JUNE 6, 2023 for Citywide Broadband Coverage Enhancement. Sealed responses must be addressed to the City Manager, City of Sanger 502 Elm Street, Sanger, Texas 76266. No electronic responses will be accepted. Sealed responses must be in the office of the City Secretary on or before 12:00 P.M., JUNE 6, 2023 in an envelope plainly marked “Response to RFP-2023- 04 – Broadband Expansion”. Responses will be opened by the City Secretary, at 2:00 P.M., JUNE 6, 2023 at City Hall, 502 Elm Street, Sanger, TX 76266. The City of Sanger shall evaluate the responses based on all factors described herein. The City of Sanger reserves the right to refuse and reject any or all responses, waive any or all formalities or technicalities, and accept the response or portions of the response determined to be of the best value to the City of Sanger. Following applicable local, state, and federal procurement regulations, the Contract will be awarded to the Respondent who provides the best value to the City of Sanger. 97 Item 9. City of Sanger – Broadband RFP 1.0 Page 3 SECTION II: TERMS AND CONDITIONS THE CITY OF SANGER, TEXAS TERMS AND CONDITIONS 1. Responses must give full company name and address of the Respondent. Failure to manually sign response will disqualify response. 2. All Respondents must complete the “Conflict of Interest Questionnaire”. Chapter 176 of the Texas Local Government code requires that any vendor or person conducting business or wishing to conduct business with a city complete the questionnaire. It must be filed with the City of Sanger City Secretary. It is a Class C misdemeanor offense if a person violates Section 176.006, Local Government Code. Any questions can be directed to the Texas Ethics Commission in Austin. 3. It is understood that The City of Sanger, Texas reserves the right to accept or reject any and/or all Responses for any or all products and/or services covered in a Request for Proposal and to waive informalities or defects in submittals or to accept such submittals as it shall deem to be in the best interest of The City of Sanger. 4. All responses shall be submitted in hard copy paper form and shall be submitted in a sealed envelope, plainly marked on the outside with the response and name. A hard copy paper form submittal shall be signed by a person having the authority to bind the firm in a contract. Submittals shall be mailed, or hand delivered to the City of Sanger Secretary. 5. Sealed responses will be opened on the date set forth in the Notice to Respondent and/or the Legal Notice. 6. Any explanation, clarification, or interpretation desired by a respondent regarding any part of the response must be requested in writing from the Auditor’s Office not less than five (5) business days before response closing. Interpretations, corrections, or changes to the response made in any other manner are not binding upon the City, and respondents shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the contract are not binding. Request for explanations or clarifications may be e-mailed to jnoblitt@sangertexas.org. Any written information given to one respondent concerning a response will be furnished as an addendum to all respondents who have been issued a response. 7. Responses may be withdrawn before the due date for submission. Written notice of withdrawal shall be provided to the City Secretary’s in hard copy. No response may be withdrawn after opening time without reasonable exception in writing and only after approval by the City of Sanger. 8. The requirement to furnish a Response Security Bond and/or Performance Bond, when necessary, will be stated elsewhere in the Response Specifications. 9. If ownership of your firm should change during the term of this contract, the City of Sanger must be notified (Novation) in writing within ten (10) days and a new declaration of relationships submitted immediately to the City Secretary. Failure by the vendor to provide written notification of change of ownership may result in cancellation of the contract. 10. The City of Sanger is exempt from State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes. 11. Respondents are responsible for including all pertinent product data in the returned response package. Literature, brochures, data sheets, specification information, completed forms requested as part of the response package and any other facts which may affect the evaluation and subsequent contract award 98 Item 9. City of Sanger – Broadband RFP 1.0 Page 4 should be included. Materials such as legal documents and contractual agreements, which the respondent wishes to include as a condition of the response, must also be in the returned response package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire Response. 12. The response will be awarded based upon the criteria set forth in this Request and in the best interest of the City of Sanger. Contracts may be awarded to more than one respondent if it is in the best interest of the City of Sanger. 13. All respondents will comply with all Federal, State, and local laws relative to conducting business in the City of Sanger including, but not limited to licensing, labor and health laws. The laws of the State of Texas will govern as to the interpretation, validity and effect of this response, its award, and any contract entered into. 14. The successful respondent agrees, by entering into this contract, to defend, indemnify and hold the City of Sanger harmless from any and all courses of action of claims of damages arising out of or related to respondent’s performance under this contract. 15. Acceptance of and final payment for the item will be contingent upon satisfactory performance of the product received by the City of Sanger. 16. Successful Respondent shall submit separate invoices, in duplicate, on each purchase order. Invoices shall be itemized and transportation charges, if any, shall be listed separately. Mail to the City of Sanger, Accounts Payable, 502 Elm Street, Texas 76266. 17. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the response invitation, and to the sample(s) furnished by Seller, if any. In the event of a conflict between the specifications, drawings, and descriptions, the specifications shall govern. 18. Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event t he product does not conform to OSHA standards, the Buyer may return the product for correction or replacement at the Sellers expense. In the event Seller fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at Seller’s expense. 19. Respondent and respondent's insurance carrier waive any and all rights whatsoever with regard to subrogation against the City of Sanger as an indirect party to any suit arising out of personal or property damages resulting from respondent's performance under this agreement. 20. Insurance. The successful Respondent shall procure and maintain in force during the terms of any contract awarded pursuant to this RFP, at its own cost, the following minimum insurance coverage: A. Workers’ Compensation and Employers’ Liability: i. State of Texas: $1,000,000 Each Accident ii. Employer’s Liability: $100,000 Each Accident $500,000 Disease-Policy Limit $100,000 Disease-Each Employee iii. Waiver of Subrogation B. Commercial General Liability: i. Bodily Injury & Property Damage 99 Item 9. City of Sanger – Broadband RFP 1.0 Page 5 General Aggregate Limit: $1,000,000 ii. Personal & Advertising Injury Limit $500,000 iii. Each Occurrence Limit $1,000,000 The policy shall be on an Occurrence Form and include the following coverage: Premises Operations; Personal and Advertising Injury; Medical Payments; Liability assumed under an Insured Contract; Independent Contractors; and Broad Form Property Damage. Coverage provided should be at least as broad as found in Insurance Services Office (ISO) form CG0001. C. Commercial Automobile Liability Limits: i. Bodily Injury & Property Damage Combined Single Limit: $1,000,000 ii. Medical Payments: $ 5,000 Per Person iii. Uninsured/Underinsured Motorist $100,000 Prior to the execution of any awarded contract by the City, the successful Proposer shall forward Certificates of Insurance to the City Secretary. The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. Certificate Holder shall be the City of Sanger at 502 Elm Street, Sanger Tx 76266 21. Performance and Payment Bond. Texas Local Government Code Chapter 252, as amended, provides that for any contract for the construction of public works, a respondent must execute a bond that is: (a) in the full amount of the contract price, and (b) conditioned that the contractor will faithfully perform the contract; and (c) executed, in accordance with Texas Government Code Ch. 2253, as amended, by a surety company authorized to do business in the state. Texas Government Code Ch. 2253, as amended, provides that a payment bond is required if the contract is in excess of $25,000 and is to be made for the full amount of the contract. A performance bond is required if the contract is in excess of $100,000 and is to be made for the full amount of the contract. The bonds are to be executed and delivered to the City prior to being recommended for award of the Contract. The bonds must be executed by a corporate surety or sureties authorized to do business in the state of Texas. 22. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City Manager for the City of Sanger. authorized to do so by the Sanger City Council. Addenda will be mailed to all who are known to have received a copy of the specifications. Respondents shall acknowledge receipt of all addenda. 100 Item 9. City of Sanger – Broadband RFP 1.0 Page 6 SIGNATURE PAGE I hereby certify that the items offered meet all of the requirements of the response conditions and specifications and I hereby accept the provisions of the terms and conditions included in the response specifications. Respectfully submitted: ______________________________________________________________________________ Legal Name of Respondent ______________________________________________________________________________ Authorized Representative Signature ______________________________________________________________________________ Print or Type Authorized Representative’s Name and Title ______________________________________________________________________________ Complete Mailing Address (for Correspondence) City State Zip Code ______________________________________________________________________________ Complete Remittance Address (if different from above) City State Zip Code ______________________________________________________________________________ Telephone Number Fax Number ______________________________________________________________________________ Authorized Representative’s Email Address ______________________________________________________________________________ Federal ID Number (Respondent or Corporation) or Social Security Number (Individual) The City of Sanger does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services. 101 Item 9. City of Sanger – Broadband RFP 1.0 Page 7 SECTION III: CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person doing business with the governmental entity. By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1. Name of person doing business with local governmental entity. 2. Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3. Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money. 4. Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. OFFICE USE ONLY ____________ Date Received 102 Item 9. City of Sanger – Broadband RFP 1.0 Page 8 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity 5. Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or business relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity? Yes No C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes No D. Describe each affiliation or business relationship. 6. Describe any other affiliation or business relationship that might cause a conflict of interest. 7. ____________________________________________________ _______________ Signature of person doing business with the governmental entity Date 103 Item 9. City of Sanger – Broadband RFP 1.0 Page 9 SECTION IV: SPECIFICATIONS AND CONDITIONS FOR RESPONSE THE CITY OF SANGER, TEXAS SPECIFICATIONS AND CONDITIONS FOR RESPONSE PROPOSAL CONTENT: Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the Request for Proposal. The Respondent’s proposal should include all of the information that the Respondent considers pertinent to its qualifications for the project, and which respond to the Scope of Work contained herein. The proposal should, at a minimum, include: 1. The Respondent’s headquarters, nearest offices, applicable phone, facsimile numbers, email addresses of designated points of contact, and any other pertinent information relative to the size and organizational structure of the Respondent’s company. 2. A brief narrative of the Respondent’s history as an organization, including any previous names and/or acquisitions 3. A written narrative describing the Respondent’s intention to provide services in response to the requirements contained herein. It must be clear from the proposal that the Respondent has adequate personnel, knowledge, and capabilities to satisfy the stated needs. The narrative should clearly identify any proposed services the Respondent believes could be productive for achieving the City’s goals for this project. Further, the narrative should also include any proposed funding strategies for the implementation of the proposed solution(s). 4. The Respondent’s availability for the commencement of work for this project and a detailed timeline for the implementation of proposed solutions. 5. The itemized costs for any products, solutions, equipment, installations, or other anticipated expenses, where possible. 6. Three (3) references including a point of contact, position within the organization, the organization name, phone number, email address, and a description of the project or service performed for the organization. Preference will be given to local government organizations, but other entities may be submitted as references as appropriate. PROPOSALS REQUESTED: The City of Sanger is seeking TWO (2) proposals from qualified firms to enhance upon existing infrastructure and capacity for connectivity, and short and long-term implementation strategies for an improved broadband network in The City of Sanger. Respondents may respond to either or both of the TWO (2) proposals requests. To the extent that improvements can be broken down by geographical areas, please indicate as such. 104 Item 9. City of Sanger – Broadband RFP 1.0 Page 10 Proposal Request A: Assuming a city-match at the following levels: $250,000, $500,000, $1,000,000, provide a tactical specified plan for serving current UNSERVED households. Explain and detail the plan, methodology and timing, at each funding level. Proposal Request B: Assuming a city-match at the following levels: $250,000, $500,000, $1,000,000, provide a tactical specified plan for serving current UNDERSERVED households. Explain and detail the plan, methodology and timing, at each funding level. Definitions: UNSERVED households mean those households who do not currently have access to reliable broadband speeds of at least 25/3 megabits per second (Mbps). UNDERSERVED households mean those households who do not currently have access to reliable broadband speeds of at least 100/20 Mbps. LIST OF EXCEPTIONS: The Respondent shall attach to the response a list of any exceptions to the specifications or requirements, on a point-by-point basis. ANTICIPATED TERM OF CONTRACT: The anticipated term for the proposed contract is for the duration of the project unless otherwise stated. EVALUATION AND CRITERIA: The Respondent selected will be the Respondent whose qualifications and proposal, as presented in the response to the Request for Proposal, represent the best value to the City of Sanger. Submissions may be evaluated by the City of Sanger and/or Staff. The criteria for evaluation and selection of the successful Respondent(s) for this award will be based on factors listed herein. Following the initial review and screening of all proposals, one or more Respondents may be invited to participate in an oral interview or presentation of their proposal. These interviews or presentations provide an opportunity for the City of Sanger staff to ask additional questions and the Respondent to clarify the proposal to ensure material understanding. Thereafter, staff will make a recommendation regarding an award of Contract to The City of Sanger City Council who will make the final decision. However, the City reserves the right to recommend the award of a Contract without conducting interviews. In determining whether and to whom to award a contract, the City of Sanger will base its selection on a point system to evaluate the responses and will consider the following: SELECTION CRITERIA WEIGHTED VALUE: Each of the TWO (2) proposal requests above will independently be scored at each funding level based upon the following criteria and possible points. Expanding Service to Requested Households 500 Ability to increase service to unserved/underserved households at funding level Resiliency of Proposed Deployment 200 Reliability and capacity to handle expanded service area Reputation, Stability, and References of the responding entity 200 Partnership Exploration 100 Leveraging partnerships with existing infrastructure providers Total Points Possible 1000 Respondents shall include with the proposal all information and qualifications to allow the staff of City of Sanger to evaluate the proposal in accordance with this section and the evaluation criteria listed here. The City of Sanger reserves the right to request additional post-proposal information from any or all Respondents to assist in evaluating the proposal based on the selection criteria. The City of Sanger reserves the right to reject any or all proposals. The City of Sanger reserves the right to waive any or all irregularities in proposals. 105 Item 9. City of Sanger – Broadband RFP 1.0 Page 11 AWARD OF CONTRACT: The successful Respondent shall enter into an Agreement with The City of Sanger, subject to negotiations. The responses to this Request for Proposal may be shared with other entities seeking a similar project. Redacted or confidential information will only be shared with the express written permission of the Respondent. The Proposed Contact is attached this RFP as Exhibit A. RIGHT TO REJECT/AWARD: The City of Sanger reserves the right to reject any or all responses, to waive any or all formalities or technicalities, and to make such awards of a contract to the Respondent of best value. City may, by written notice to the Respondent, reject any solicitation after it is determined by the City of Sanger that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Respondent, or any agent or representative of the Respondent, to an officer, employee, or member of the governing body to secure a contract or to secure favorable treatment with respect to the award or amendment of the Request for Proposal. RESTRICTIONS ON COMMUNICATION: Other than formal avenues outline above, Respondent(s) are prohibited from communicating with: 1) the City of Sanger City Council regarding the Request for Proposal or proposals from the time the Request for Proposal has been released until the contract is posted as an agenda item, and 2) City employees from the time the Request for Proposal has been released until the contract is awarded. These restrictions extend to “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the Request for Proposal or proposal submitted by Respondent. Violation of this provision by Respondent or its agent may lead to disqualification of Respondent’s proposal from consideration. SOLICITATION COSTS: Issuance of this Request for Proposal does not commit the City of Sanger, in any way, to pay any costs incurred in the preparation and submission of a response. All costs related to the preparation and submission of this Request for Proposal shall be borne by the Respondent. EQUAL EMPLOYMENT OPPORTUNITY: Respondent agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violate Title VII of 1964 Civil Rights Act and amendments, except as permitted by said laws. INDEPENDENT CONTRACTOR It is expressly understood and agreed by both parties hereto that the City of Sanger is contracting with the successful Respondent as an independent contractor. The parties hereto understand and agree that the City of Sanger shall not be liable for any claims which may be asserted by any third party occurring in connection with the services to be performed by the successful Respondent under this contract and that the successful Respondent has no authority to bind The City of Sanger. Neither the Respondent nor his/her employees engaged in fulfilling the terms and conditions of any awarded contract shall be employees of The City of Sanger. The method and manner of performance of such undertakings shall be under the exclusive control of the Respondent on contract. The City of Sanger shall have the right of inspection of said undertakings at any time. WARRANTIES: Respondents shall furnish all data pertinent to warranties or guarantees which may apply to items in the response. The Respondent shall warrant that any equipment furnished, or work performed shall be free from defects in design, materials, workmanship, and will give successful service under the specified operating conditions. Furthermore, the Respondent agrees, upon notice from the City of Sanger to make good all defects in design, materials, or performance developing in the materials or equipment under its intended use for at least twelve (12) months from the date of installation and initial operation, or the manufacturer’s warranty whichever is a greater length of time. If the equipment must be returned to the factory under warranty, the Respondent shall be responsible for delivery charges both to and from the factory. INDEMNIFICATION TO THE FULLEST EXTENT PERMITTED BY LAW, THE RESPONDENT SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY OF SANGER AND EACH COMMISSIONERS COURT MEMBER, OFFICER, EMPLOYEE OR AGENT THEREOF (THE CITY OF SANGER AND ANY SUCH PERSON BEING HEREIN CALLED AN “INDEMNIFIED PARTY”), FOR, FROM AND AGAINST ANY AND ALL LOSSES, CLAIMS, DAMAGES, LIABILITIES, COSTS, AND EXPENSES (INCLUDING, BUT NOT LIMITED TO, REASONABLE ATTORNEYS’ FEES AND COURT COSTS) TO WHICH ANY 106 Item 9. City of Sanger – Broadband RFP 1.0 Page 12 SUCH INDEMNIFIED PARTY MAY BECOME SUBJECT, UNDER ANY THEORY OF LIABILITY WHATSOEVER (“CLAIMS”), INSOFAR AS SUCH CLAIMS (OR ACTIONS IN RESPECT THEREOF) RELATE TO, ARISE OUT OF, OR ARE CAUSED BY THE GOODS OR SERVICES PROVIDED BY THE RESPONDENT, ITS OFFICERS, EMPLOYEES, 10 AGENTS, OR ANY TIER OF SUBCONTRACTOR IN THE PERFORMANCE OF THIS AGREEMENT. CONFIDENTIAL INFORMATION: Any information deemed to be confidential or proprietary by the respondent should be clearly annotated on the pages where confidential or proprietary information is contained. The City of Sanger cannot guarantee that it will not be required to disclose all or part of any public record under the Texas Public Information Act, since information deemed to be confidential or proprietary by the responder may not be confidential or proprietary under Texas Law, or pursuant to a Court order. If the Respondent has requested in writing the nondisclosure of trade secrets and other proprietary data so identified, the City Manager or his designee shall examine the request in the submission to determine its validity. If the information so identified is determined to meet the exceptions of the Public Information Act, the City of Sanger will make all reasonable efforts to withhold such material from public disclosure, including forwarding the information to the Attorney General for decisions related to any written requests for information. The decision about whether the information is protected by an exemption of the Public Information Act will be final. Information contained in proposals not awarded a contract is not open to public inspection until award and will not be revealed to other Respondents until after award of the contract. According to SB 943, The City of Sanger must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; the identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for nonperformance, must generally be released under the Public Information Act. Should the successful Respondent be awarded a contract and become the holder of, and have access to, confidential information, (in the process of fulfilling its responsibilities in connection with the contract), the successful Respondent agrees that it shall keep such information confidential and will comply fully with the laws and regulations of the State of Texas, ordinances, and regulations of The City of Sanger, and any applicable federal laws and regulations relating to confidentiality. JURISDICTION AND VENUE: Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the State of Texas. Any or all obligations and payments are due and performable and payable in The City of Sanger, Texas. The parties agree that the exclusive venue for purposes of any or all lawsuits, cause of action, arbitration, or any other dispute(s) shall be in Denton County, Texas. 107 Item 9. City of Sanger – Broadband RFP 1.0 Page 13 SECTION VI: HB1295/W-9 1. The Texas Legislature passed House Bill 1295 that went into effect January 1, 2016. It requires contracts that are approved by municipalities to have a notarized ethics statement submitted to the City. Here is the link to the website with the video explaining how to do this. https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm Please submit your completed and notarized form with your response packet. 2. Please submits a copy of a W-9 for your company with your response packet. 108 Item 9. City of Sanger – Broadband RFP 1.0 Page 14 SECTION VII: VERIFICATION I, ______________________________________(Person name), the undersigned representative of_(Company or Business name)___________________________ __________________________________________________________________________________________ _ ______________(hereafter referred to as Company) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and verify under oath that the company named-above: 1. Shall not boycott Israel at any time while providing products or services to the City. This requirement does not apply to companies with fewer than ten full-time employees; or contracts that are less than $100,000.00. 2. Shall not boycott energy companies during the term of this contract, as those terms are defined by Chapter 2274, Government Code. This requirement does not apply to companies with fewer than ten full-time employees; or contracts that are less than $100,000.00. 3. Shall not discriminate during the term of this contract against a firearm entity or firearm trade association, as those terms are defined by Chapter 2274, Government Code. This requirement does not apply to companies with fewer than ten full-time employees; or contracts that are less than $100,000.00. 4. A person or business that contracts with or who seeks to contract with the City shall not do business with Iran, Sudan, or a foreign terrorist. ______________________ __________________________________ DATE SIGNATURE OF COMPANY REPRESENTATIVE ON THIS THE _____ day of _________________________, 20____, personally appeared ________________________________________, the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct. NOTARY SEAL ____________________________________ NOTARY SIGNATURE 109 Item 9. EXHIBIT A BROADBAND EXPANSION AGREEMENT This Agreement for Broadband Expansion (this "Agreement") is made and entered into by and between the City of Sanger Texas, a home-rule Texas Municipal Corporation ("the City") and ______________________________, a Texas Limited Liability Corporation ("Contractor"), a Texas Limited Liability Corporation located at ___________________________ (collectively, “the Parties”). WITNESSETH: WHEREAS, the City seeks to expand the availability of access to broadband internet for the benefit of the citizens of the City of Sanger; and WHEREAS, the City has received a proposal from ______________________________ LLC to expand the availability of broadband internet; and WHEREAS, the City has selected the bid from ______________________________ LLC as the best proposal for the expansion of broadband internet; NOW, THEREFORE, in consideration of the promises and mutual covenants and agreements set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Contractor and the City, agree as follows: 1. Scope of Services. Contractor shall be bound by the terms and conditions described in the Request for Proposal issued by the City attached hereto and incorporated herein by reference as Exhibit A and Contractor’s response (“the Proposal” i.e. ______________________________) attached hereto and incorporated herein by reference as Exhibit B. (Exhibit A & B collectively referred to as “the Broadband Expansion"). 2. Commencement of the Renovations. Contractor shall begin immediately upon receipt of a fully executed copy of this Agreement and the receipt of a Notice to Proceed from the City of Sanger. 3. Compensation. In consideration for the Renovations performed by Contractor, the City agrees to pay Contractor in the amounts and manner indicated on the document attached hereto and incorporated herein as Exhibit “B”, provided that the total amount for the renovations under this Agreement shall not exceed Dollars ($ ). The City shall pay properly invoiced amounts for the Renovation 110 Item 9. performed, except where the City has raised an objection to the invoice. 4. WARRANTY AND DEGREE OF CARE. CONTRACTOR WARRANTS THE MATERIALS USED SHALL BE FREE OF DEFECT OR FAILURE FOR A PERIOD OF AT LEAST ONE YEAR FROM THE DATE OF COMPLETION OF THE SERVICES AND THAT ALL SERVICES PROVIDED BY CONTRACTOR SHALL BE PERFORMED IN A GOOD AND WORKMANLIKE MANNER IN ACCORDANCE WITH THE SPECIFICATIONS OF THIS AGREEMENT AND IN ACCORDANCE WITH THE DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY COMPETENT CONTRACTORS IN TEXAS APPLICABLE TO THE TYPE OF SERVICES CONTEMPLATED HEREUNDER. IN THE EVENT ANY DEFECT IS DISCOVERED OR DEVELOPS IN MATERIALS PROVIDED BY CONTRACTOR OR WORK PERFORMED BY CONTRACTOR WITHIN ONE YEAR AFTER COMPLETION OF THE SERVICES, CONTRACTOR WILL REPAIR OR REPLACE ANY SUCH MATERIALS OR WORK SO THAT IT IS NOT DEFECTIVE AND MEETS THE REQUIREMENTS OF THIS AGREEMENT. 5. Confidentiality and Ownership of Documents. Contractor shall keep confidential information and documents provided by the City confidential and shall not release them without the consent of the City. Upon completion of the Renovations and payment of the Compensation owed, all documents created for the City pursuant to this Agreement shall be the property of the City and shall be provided to the City by Contractor. 6. Insurance. Contractor shall procure, at its own expense, general liability insurance with a minimum per occurrence limit of one million dollars ($1,000,000.00) and additional coverage sufficient to cover the Renovations being provided under this Agreement as determined by the City. Contractor shall provide the City with written notice of any coverage limit change on the insurance. Contractor shall provide the City with proof of insurance required hereunder. The City shall be named as an additional insured on the policy. INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY, DEFEND, SAVE AND HOLD HARMLESS THE CITY AND ITS OFFICERS, EMPLOYEES AND AGENTS FROM AND AGAINST ALL CAUSES OF ACTION, FINES, JUDGMENTS, LOSSES, CLAIMS, DAMAGES, LIABILITIES, COSTS AND EXPENSES, INCLUDING REASONABLE ATTORNEYS' FEES AND EXPENSES, JOINT OR SEVERAL, WHETHER THEY BE FOR PERSONAL INJURY OR PROPERTY DAMAGE OR ANY OTHER TYPE OF CLAIM, WHICH MAY BE ASSERTED AGAINST ANY OF THEM ARISING OUT OF OR RELATED TO (I) ANY ACTION BY CONTRACTOR OR ITS AGENTS IN THE CARRYING OUT OF THE SERVICES DURING THE TERM OF THIS AGREEMENT; (II) THE NEGLIGENCE OR WILLFUL OR 111 Item 9. WANTON MISCONDUCT OF CONTRACTOR OR ITS AGENTS; (III) ANY VIOLATION OF ANY REQUIREMENT APPLICABLE TO CONTRACTOR OR ITS AGENTS UNDER ANY FEDERAL, STATE, OR LOCAL LAW OR REGULATION, (IV) THE FAILURE OF CONTRACTOR TO PERFORM SPECIFIED DUTIES UNDER THIS AGREEMENT, OR (V) THE BREACH OF THIS AGREEMENT BY CONTRACTOR, EXCEPT IN EACH CASE TO THE EXTENT CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL OR WANTON MISCONDUCT OF THE CITY. OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT AND WILL NOT BE LIMITED BY COMPARATIVE NEGLIGENCE STATUTES. THIS SECTION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. 7. Termination. Either Party may terminate this Agreement by providing sixty (60) days written notice to the other Party. 8. Non-Discrimination. Contractor hereby agrees to refrain from any activity in the performance of this Agreement that discriminates against any person or persons based upon race, color, creed, national origin, religion, sex, or communicable disease, in accordance with present federal and state laws. 9. Independent Contractor. Contractor shall be fully responsible for its employees, including meeting all state and federal requirements for minimum wage, income tax withholding, workers' compensation, insurance, and all city, state, and federal requirements governing employer/employee relations. Contractor hereby certifies that it shall be and is in compliance with all such regulations, laws and requirements. Contract shall also require its subcontractor to provide the same certification to the City. 10. No Third Party Benefit. Nothing herein expressed or implied is intended, or shall be construed, to confer upon or give to any person or entity, other than the parties, any right or remedy under or by reason of this Agreement. 11. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Texas as to all matters, including but not limited to matters of validity, construction, effect and performance, without regard to conflict of law principles. All actions regarding this Agreement shall be in a court of competent subject matter jurisdiction Denton County, Texas. 12. Severability. If any clause or provision of this Agreement is held invalid, illegal or unenforceable under present or future federal, state or local laws, including but not limited to the City Code of the City, then and in that event it is the intention of the parties hereto that such invalidity, illegality or unenforceability shall not affect any other clause or provision hereof and that the remainder of this Agreement shall be construed as if such invalid, illegal, or unenforceable clause or provision was never contained herein. 112 Item 9. 13. Notices/Insurance/Bonds. All notices, bonds, consents, demands, insurance, requests and other communications which may or are required to be given hereunder shall be in writing and shall be deemed duly given if personally delivered or sent by United States mail, registered or certified, return receipt requested, postage prepaid, to the addresses set forth hereunder or to such other address as the other party hereto may designate in written notice transmitted in accordance with this provision. In case of the City, to: City of Sanger Attention: City Manager P.O. Box 1729 Sanger, TX 76266 With courtesy email copy to jnoblitt@sangertexas.org In case of Contractor, to: ______________________________ LLC 521 S. Loop 288 - Suite 125 Denton, TX 76201 With courtesy copy email to: Insurance. The successful Respondent shall procure and maintain in force during the terms of any contract awarded pursuant to this RFP, at its own cost, the following minimum insurance coverage: A. Workers’ Compensation and Employers’ Liability: i. State of Texas: $1,000,000 Each Accident ii. Employer’s Liability: $100,000 Each Accident $500,000 Disease-Policy Limit $100,000 Disease-Each Employee iii. Waiver of Subrogation B. Commercial General Liability: i. Bodily Injury & Property Damage General Aggregate Limit: $1,000,000 ii. Personal & Advertising Injury Limit $500,000 iii. Each Occurrence Limit $1,000,000 113 Item 9. The policy shall be on an Occurrence Form and include the following coverage: Premises Operations; Personal and Advertising Injury; Medical Payments; Liability assumed under an Insured Contract; Independent Contractors; and Broad Form Property Damage. Coverage provided should be at least as broad as found in Insurance Services Office (ISO) form CG0001. C. Commercial Automobile Liability Limits: i. Bodily Injury & Property Damage Combined Single Limit: $1,000,000 ii. Medical Payments: $ 5,000 Per Person iii. Uninsured/Underinsured Motorist $100,000 Prior to the execution of any awarded contract by the City, the successful Proposer shall forward Certificates of Insurance to the City Secretary. The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. Certificate Holder shall be the City of Sanger at 502 Elm Street, Sanger Tx 76266 Performance and Payment Bond. Texas Local Government Code Chapter 252, as amended, provides that for any contract for the construction of public works, Contractor must execute a bond that is: (a) in the full amount of the contract price, and (b) conditioned that the contractor will faithfully perform the contract; and (c) executed, in accordance with Texas Government Code Ch. 2253, as amended, by a surety company authorized to do business in the state. Texas Government Code Ch. 2253, as amended, provides that a payment bond is required if the contract is in excess of $25,000 and is to be made for the full amount of the contract. A performance bond is required if the contract is in excess of $100,000 and is to be made for the full amount of the contract. The bonds are to be executed and delivered to the City prior to being recommended for award of the Contract. The bonds must be executed by a corporate surety or sureties authorized to do business in the state of Texas. Entire Agreement. This Agreement and its exhibits contain the entire agreement between the parties with respect to the subject matter hereof and supersede any and all other discussions, agreements and understandings, either oral or written, between the parties with respect to the subject matter hereof. In the event of a dispute under this agreement, the applicable documents will be referred to for the purpose of clarification or for additional detail in the following order of precedence: (1) this Agreement; (2) the Request for Proposal; (3) the Response to the Request for Proposal from the Contractor. 14. Amendment. No amendment to this Agreement shall be effective unless in writing 114 Item 9. signed by both parties. 15. Compliance with Laws. Contractor shall comply with all applicable federal, state, and local laws applicable to the renovations to be performed under this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in duplicate originals and effective as of the day of , 202_ (“the Effective Date”). CONTRACTOR: ______________________________ LLC By: __________________ Name: ________________________ Title: ________________________ THE CITY OF SANGER By: _________________________ Name: ______________________ Title:________________________ Approved as to Form _________________________ Hugh Coleman City Attorney City of Sanger Attest: _______________________ By: City Secretary 115 Item 9. EXHIBIT LIST: EXHIBIT “A” – City of Sanger Request for Proposal 2023- 002 EXHIBIT “B” – ______________________________ LLC Response to Request for Proposal 2023- 002 116 Item 9. energy Chris Felan Vice President Rates &Requlatorv Affairs March 27,2023 City Official Re:Rider GCR -Rate Filing under Docket No.10170 Enclosed is Atmos Energy Corp.,Mid-Tex Division's Statement of Rider GCR applicable for the April 2023 billing periods.This Statement details the gas cost component of the residential,commercial,and industrial sales rates for customers within your city.This filing is for informative purposes only and no action is required on your city's part. Should you have any questions,please let me know. Sincerely, Chris Felan Vice President,Rates and Regulatory Affairs Atmos Energy,Mid-Tex Division Attachment Atmos Energy Corporation 5420 LBJ Freeway,Suite 1800 Dallas,TX 75240 P 214-206-2568 F 214-206-2126 Christopher.Felan@atmosenergy.com 117 Item 10. ATMOS ENERGY CORPORATION MID-TEX DIVISION STATEMENT OF RIDER GCR April.2023 PREPARED IN ACCORDANCE WITH GAS UTILITIES DOCKET NO.10170 Part (a)-Mid-Tex Commodity Costs (a)Line (b) Estimated Gas Cost per Unit: Estimated City Gate Deliveries: Estimated Gas Cost: $0.17289 84,227,890 1 2 3 $14,562,160 Lost and Unaccounted For Gas % Estimated Lost and Unaccounted for Gas Total Estimated City Gate Gas Cost: 4 2.5932% $377,6265 $14,939,7866 Estimated Sales Volume:7 119,514,770 Estimated Gas Cost Factor -(EGCF)8 0.12500 Reconciliation Factor -(RF): Taxes (TXS): Adjustment -(ADJ): 9 0.00594 0.00000 0.00000 10 11 Btu Factor 0.1024 Per MMBtu $1.2787GasCostRecoveryFactor-(GCRF)(Taxable)12 0.13094 perCcf Part (b)-Pipeline Services Costs (a)(b)Line M (d)(e) Rate I -Industrial Service Rate T -Transportation 1RateR-Residential Rate C -Commercial Fixed Costs Fixed Costs Allocation Factors [Set by GUD 10170] a.Current Month Fixed Costs of Pipeline Services b.Plus:Second Prior Month Recovery Adjustment Net Fixed Costs 13 100.0000% $49,255,837 64.3027% 31,672,833 30.5476% 15,046,476 5.1497% 2,536,52814 $0 $015 $0 $0 $49,255,837 $31,672,83316 $15,046,476 $2,536,528 Commodity Costs a.Estimated Commodity Cost of Pipeline Services b.Plus:Second Prior Month Recovery Adjustment Net Commodity Cost of Pipeline Services 17 ($823,941)(633,289)(261,297)70,645 $0 $0 $018 $0 ($823,941)($633,289)($261,297)19 $70,645 $48,431,896TotalEstimatedPipelineCosts(Line 16 +Line 19)$31,039,544 $14,785,17920 $2,607,173 Estimated Billed Volumes 67,565,540 Ccf21 45,941,610 Ccf 4,912,060 MMBtu Pipeline Cost Factor (PCF)[Line 20 /Line 21](Taxable)22 0.45940 Ccf 0.32180 Ccf $0.5308 MMBtu Gas Cost Recovery Factor -(GCRF)[Line 12](Taxable)23 0.13094 Ccf 0.13094 Ccf $1.2787 MMBtu 0.59034 Ccf $1.8095 MMBtu $0.5308 MMBtu 24 Rider GCR 0.45274 Ccf Rate I - 25 Rate T - 1 Industrial Service and Transportation are reported in MMBtu.An MMBtu conversion factor of .1024 is used to convert from Ccf.' 118 Item 10.