03/21/2022-CC-Minutes-Regular*TEXAS
MINUTES
MONDAY1 MARCH 219 2022
7:00 PM
HISTORIC CHURCH BUILDING
103 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir and Councilmembers: Gary Bilyeu, Marissa Barrett, Allen Chick, Dennis
Dillon, and Victor Gann,
COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly
Edwards, City Attorney Hugh Coleman, Parks & Recreation Superintendent Ryan
Nolting, Director of Economic Development Shani Bradshaw, Finance Director
Clayton Gray, Marketing and Civic Engagement Director Donna Green, and Chief of
Police Waylan Rhodes.
1. CALL THE REGULAR MEETING TO ORDER, ESTABLISH A
QUORUM, INVOCATION, AND PLEDGE
Mayor Muir called the Regular Session to order at 700 p.m.
The invocation given by Councilmember Dillon the Pledge of Allegiance was led by
Councilmember Gann.
2. CITIZEN INPUT:
No one addressed the Council.
3.. CONSENT AGENDA:
A. MINUTES WORK SESSION
Consider the work session minutes from the March 7, 2022, meeting
B. MINUTES REGULAR SESSION
Consider the regular session minutes from the March 7, 2022, meeting.
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C. BUDGET AMENDMENT FOR ELECTRIC AND POLICE DEPARTMENTS
Consider Ordinance 03-06-22, amending the budget for the Fiscal Year
2021-2022, and authorizing amended expenditures as provided in Exhibit A.
(Gray)
D. TML RISK POOL CLAIM
Receipt and notification of denial from the Texas Municipal League
Intergovernmental (TML,) Risk Pool, Claim No. LB0000000157478, fiom Donald
Lumpkins.
E. SANGER SOFTBALL ASSOCIATION SPRING SOFTBALL
FACILITY USE AGREEMENT
Consider a Facility Use Agreement for the Sanger Softball Association Spring
Season and authorize the City Manager to execute the agreement. (Nolting)
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FACILITY USE AGREEMENT
Consider a Facility Use Agreement for the Sanger Baseball Youth Association
Spring Season and authorize the City Manager to execute the agreement. (Molting)
G. FIRST EXTENSION OF MEMORANDUM OF UNDERSTANDING
Consider the First Extension of the Memorandum of Understanding with Michael
Riley, Laura Riley, and J. Mike Riley Ranch Properties, LLC and authorize the
City Manager to execute the Memorandum of Understanding. (Noblitt)
Motion made by Councihnember Bilyeu to approve the consent agenda.
Councihnember Barrett seconded the motion. Motion passed unanimously.
Mayor Muir moved to Item SA of the agenda.
4. REGULAR AGENDA
A. REQUEST FOR PROPOSAL FOR CITY COMMUNICATIONS
AND CONNECTIVITY
Consider a Request for Proposals (RFP) for technology updates to the City's
network and telephone systems. (Gray)
Duector Gray provided an overview of the item, which will provide interconnectivity of
buildings and will allow for updating the phone system.
Discussion ensued regarding additional network security and department network
connectivity.
Motion made by Councihnember Dillon to approve a Request for Proposals (RFP) for
technology updates to the City's network and telephone systems. Councihnember Gann
seconded the motion. Motion passed unanimously.
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B. PROFESSIONAL DESIGN SERVICES - PORTERPARK
Consider selecting Parkhill for Professional Design Services for renovations to
Porter Park Softball Fields and, authorizing the City Manager to negotiate a
possible contract with Parkhill. (Molting, Bradshaw)
Director Molting provided an overview of the project, the group scoring, and the selection
process.
Discussion ensued regarding an overview of park and ballfield updates, coordinating
construction with the spring baseball and softball associations utilizing the fields.
Motion made by Councilmember Bilyeu to approve Parkhill for Professional Design
Services for renovations to Porter Park Softball Fields and authorizing the City Manager
to negotiate a possible contract with Parkhill. Councilmember Dillon seconded the motion.
Motion passed unanimously.
C. FM 455 UTILITY RELOCATION -CHANGE ORDER#3
Consider Change Order #3 in the amount to $23,650.00 between the City of
Sanger and Quality Excavation for the FM 455 Project to include the installation of
two 8" valves into an existing live 8" water line along Pecan Street; and authorize
the City Manager to execute said Change Order #3 (Bolz).
Director Bolz provided an overview of the ongoing construction on FM 455 and the
necessity of the Change Order to tie into the line along the II1-35 corridor.
Discussion ensued regarding the necessity of hiring a contractor specializing in hot-line
repairs and that the installation will not cause a delay in the ongoing construction project.
Motion made by Councilmember Barrett to approve Change Order No. 3 in the
amount to $23,650.00 between the City of Sanger and Quality Excavation for the FM 455
Project to include the installation of two 8" valves into an existing live 8" water line along
Pecan Street; and authorize the City Manager to execute said Change Order No. 3.
Councilmember Gann seconded the motion. Motion passed unanimously.
D. RESOLUTION 2202-2, ECONOMIC DEVELOPMENT INCENTIVE
POLICY
Consider Resolution 2202-2 adopting an Economic Development Incentive Policy
for the City of Sanger.(Bradshaw)
Director Bradshaw provided an overview of the policy.
Discussion ensued regarding the application process, consideration of an application,
and that Council provides final approval of the application.
Motion made by Councilmember Bilyeu to approve Consider Resolution 2022-2
adopting an Economic Development Incentive Policy for the City of Sanger.
Councilmember Dillon seconded the motion. Motion passed unanimously.
Mayor• Muir moved to Item SB of the agenda.
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INFORMATION ITEMS:
A. DANNENBAUM CONSTRUCTION UPDATE
Construction update regarding the IH-35 / FM 455 Expansion Project.
Mr. Rodney Prince provided an update regarding the overall construction progress,
including the installation of water and wastewater lines, boring along IH-35, TxDOT
timeline, and locating any unmarked infrastructure in the project corridor.
B. ATMOS RATE FILING - RIDER GCR
Atmos Energy Rider GCR Docket No 10170 - March 2022
C. FINANCIAL STATEMENT - JANUARY 31, 2022
D. CAPITAL PROJECTS REPORT -MARCH 11,2022
E. DISBURSEMENTS REPORT - FEBRUARY 2022
G. FUTURE AGENDA ITEMS:
None
7. EXECUTIVE SESSION:
A. GOVERNMENT CODE SECTION 551.074 PERSONNELMATTERS
To deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee; or (2) to hear a
complaint or charge against an officer or employee: City Attorney
Mayor Muir read the items for Executive Session and the Council convened into
Executive Session at Fe
� RECONVENE: OPEN MEETING:
Mayor Muir and the Council reconvened into open session at 7:48 p.m.
Motion made by Councilmember Bilyeu to clarify a previous motion that the City
Attorneys salary should be increased by 4.044118%. Councilmember Barrett seconded
the motion. Motion passed unanimously.
There being no further business, Mayor Muir adjourned the meeting at 7:50 p.m.
0r SAN somas Muir, Mayor
Kell Edw ds, City Secretdrry •,
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