The URL can be used to link to this page

02/02/2015-CC-Agenda Packet-RegularUR L LTI AGENDA CITY COUNCIL MONDAY, FEBRUARY 2, 2015 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: January 20, 2015 -Work Session January 20, 2015 - City Council b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Discuss, Consider and Possibly Approve Ordinance #02-04-15 -Ordering and Providing Notice of a General Election for the Purpose of Electing Three Council Members, Approving a Joint Election Agreement and Contract With Denton County for Election Services. 6. Consider, Discuss and Possibly Approve Ordinance #02-OS-15 -Adopting the 2015 Thoroughfare Plan. 7. Consider, Discuss and Possibly Approve Ordinance 4402-06-15 -Annual City Wide Garage Sale. 8. Consider Discuss and Possibly Approve Resolution #1102-0145 -Support of a Proposed Affordable Housing Development for Elderly Residents and Providing Financing in the Amount of $60,0000 9. INFORMATION ITEMS: None. 10. Adjourn. j I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the gen/e�/l1 public at/a/ll times, and said notice was posted on the following date and time: L /�(� �O/S at % C�0.m. and shall remain posted until eeting' adjourned. OF S4 C� Tami Taber, City Secretary City of Sanger, Texas - This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive 'services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 4584930 for further information. MINUTES: CITY COUNCIL WORKSESSION January 20,2015 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin and Councilman Allen Chick ABSENT: Councilman Scott Stephens and Councilman Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Alina Ciocan Economic Development Director, Richard Muir, Linda Brown, Sara Reidy, and Rick Horn 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:00 p.m. 2. Presentation by Casa Linda Development Corporation Regarding aMulti-Family Housing Development to be Located on Church Street for Elderly Residents. Mayor Muir disclosed that he has a family member involved in this project. Linda Brown was present and advised that she is a former Economic Development Director in Dallas and her associate, Sara Reidy, has over 18 years of financial knowledge in affordable housing. Ms. Brown is proposing a low income senior housing apartment complex to be located at the northeast quadrant of Church Street and I-35. Development Profile: Owner/Applicant: Church Street Housing, L.P. (to be formed) Name of community: The Courtyard Apartments Number of units: 60 total; 56 income eligible and 4 at market rate One and two bedroom units Estimated project cost: $8,600,000 financed in part with federal housing tax credits 100% of all units will be restricted for "qualified elderly" by HUD'S housing regulations. 55 years and older only. Proposed Amenities: Elevator Perimeter fencing Gated entry Clubhouse On -site management and leasing office Gazebo One covered parking space per unit Direct City Benefits: Estimated annual city taxes paid $12,000 The Texas Department of Housing and Community Affairs (THCA) is the administrator for the federal 9% housing tax credit program. Developers in this venture are awarded tax credits which are sold to investors to receive equity to pay development expense for the proposed development communities. The program is an application process and those with the highest score in the region will win a reservation of tax credits to support the financial structure of the proposed development. Ms. Brown is requesting a Resolution supporting the proposed apartments and is also requesting that the City contribute $60,000 towards the project. 3. Overview of Upcoming Citizens Academy. City Manager gave a Power Point Presentation regarding a 6 week course being offered to Sanger citizens on how the City functions and operates. Presentations will be given by City staff and a tour will also be given. 4. Overview of Items on Regular Agenda. 5. Adjourn. Mayor Muir adjourned the meeting at 6:55 p.m. MINUTES: CITY COUNCIL MEETING January 20, 2015 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin, Councilman Scott Stephens and Councilman Allen Chick ABSENT: Councilman Gary Bilyen OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Joe Iliff Development Services Director and Rick Horn 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:00 p.m. Councilman Stephens led the Invocation followed by Councilman Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). 3. a) Approval of Minutes: December 15, 2014 -Work Session December 15, 2014 - City Council b) Disbursements c) Approve an Interlocal Agreement Between Denton County and the City of Sanger for Ambulance and Fire Protection Services d) Authorize Staff to Solicit Bids for Construction of Water and Sewer Lines Along the West Side of I-35 Between FM 455 and Belz Road e) Authorize Staff to Solicit Bids for Construction of two new Water Wells Councilman Martin made a motion to approve. Seconded by Councilman Ezell. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Ordinance #O1-01-15 -Establishing Guidelines for Commercial Filming. Councilman Stephens made a motion to approve. Seconded by Councilman Ezell. Motion carried unanimously. 6. Consider, Discuss and Possibly Approve Ordinance #01-0245 -Changing the Name of Branding Iron Drive to Sanger Circle Drive. Councilman Ezell made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 7. Consider, Discuss and Possibly Approve Ordinance #01-0345 - Amending the Zoning Ordinance, Section 24 B-3 Central Business District, Changing the Approval Body for Major Development Projects to the Planning and Zoning Commission. Councilman Martin made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 8. Consider, Discuss and Possibly Approve Ordinance #01-0445 - Adopting the 2015 Thoroughfare Plan. The Mayor wanted a few more revisions made to the thoroughfare. Joe Iliff will revise and bring back to the next meeting. Councilman Stephens made a motion to table this item. Seconded by Councilman Martin. Motion carried unanimously. 9. Consider, Discuss and Possibly Approve a Development Agreement to Defer the Construction of Public Improvements for the Replat of Lots IA-8A, Block A, Marion Point Acres Addition. Councilman Martin made a motion to approve. Seconded by Councilman Ezell. Motion carried unanimously. 10. Consider, Discuss and Possibly Approve the Replat of Lots lA-8A, Block A, Marion Point Acres Addition, 24.77 Acres of Land Located on the East Side of Marion Road, North of FM 455. Councilman Martin made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 11. Consider, Discuss and Possibly Approve a Development Agreement to Defer the Construction of Public Improvements for the Final Plat of Sanger Circle, Phase 3. Councilman Ezell made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 12. Consider, Discuss and Possibly Approve the Final Plat of Lots 28-31, Block 1 and Lots 11-14, Block 2, Sanger Circle Addition Phase 3, 2.01 Acres of an Located West of Marion Road and North of FM 455. Councilman Martin made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 13. INFORMATION ITEMS: a) Financial and Investment Report -September b) All American Dogs Report -October, November and December 14. Adjourn. Mayor Muir adjourned the meeting at 8:05 p.m. 1/16/2015 8:32 AM A / P CHECK REGISTER PAGE: 1 PACKET: 07162 Regular Payments 1/16/15 VENDOR SET: 99 BANK P0OL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK 4. �JR NAME / I.D. DEED TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 02580 TEXAS WORKFORCE COMMISSION I-4TH QTR 2014 4TH QTR UNEMPLOYMENT D 1/08/2015 11219.32CR 000000 1,219.32 07860 ACT PIPE SUPPLY, INC I-003483 CRIMPERS 6 HAND PUMPS A 1/16/2015 83.64CR 058992 I-003484 MIS SUPPLIES FOR STOCK R 1/16/2015 482.63CR 058992 566.27 25940 ALM PLUMBER ASSOCIATES, INC I-000000036723 PRO01416-002-01 INV$35975 R 1/16/2015 27,055.36CR 058993 27,055.36 25070 ALL AMERICAN DOGS INC I-1949 DEC 2014 SHELTER SERVICE R 1/16/2015 31400.000R 058994 I-1958 DECEMBER SURRENDER R 1/16/2015 300.000R 058994 3,70D.00 21370 AMSOIL, INC I-15735663 RI DRUM? 5-W-30 OIL R 1/16/2015 11196.49CR 058995 1,196.49 04050 AMYX, CURTIS I-AMYX 1/25-1/30/15 MEAL LEMIT ANNUAL CONF R 1/16/2015 175.000R 058996 175.00 22620 ARAMARE UNIFORM SERVICE I-16044798 PURCHASE WINTER JACKET R 1/16/2015 170.97CR 058997 170.97 0155C ATMOS I-12/3/14-1/5/15 GAS SERVICE 12/3/14-1/5/15 R 1/16/2015 643.19CR 058998 643.19 25610 AUSTIN LANE TECHNOLOGIES, INC I-20150109 MAINTENANCE JAN 15 R 1/16/2015 4,459.75CR 058999 I-20150109A INSTALLATION OF COMPUTER R 1/16/2015 315.00CR 058999 4,774.75 119t0 BELL, BRAD .. I -BELL 1/26-2/4/15 MEAL - 8 DAYS R 1/16/2015 96.000R 059000 96.00 11740 BETSY ROSS FLAG GIRLS,INC I-817520-D AMERICAN FLAGS R 1/16/2015 484.50CR 059001 484.50 00420 BOUND TREE MEDICAL, LLC 1-81645439 EMS SUPPLIES R 1/16/2015 166.96CR 059002 I-81652879 EMS SUPPLIES R 1/16/2015 21.42CR 059002 1-81652880 EMS SUPPLIES R 1/16/2015 76.50CR 059002 I-81655870 EMS SUPPLIES R 1/16/2015 125.81CR 059002 I-981650190 EMS SUPPLIES R 1/16/2015 482.98CR 059002 873.67 1/16/2015 8:32 AM A / P CHECK REGISTER PAGE: 2 PACKET: 07162 Regular Payments 1/16/15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VEiv OOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO$ AMOUNT 00440 BRAZOS ELECTRIC I-31047-RI-1 DEC 2014 R 1/16/2015 12t820.72CR 059003 12,820.72 26350 C s G ELECTRICt INC - I-26946 WIRE PUMP - QUAIL RUN R 1/16/2015 160.13CR 059004 I-26984 NEW STARTER FOR PUMP 1 R 1/16/2015 254.89CR 059004 415.02 27990 CAPITAL OFFICE PRODUCTS I-5023102-0 COPIER PAPER R 1/16/2015 27.40CR 059005 27.40 20410 CARE NOW CORPORATE I-938303 PREEMPLOYMENT DRUG TEST R 1/16/2015 85.000R 059006 85.00 08880 COOPER'S COPIES I-119997 PROTOCOL BOOKS R 1/16/2015 50.000R 059007 50.00 00710 DATA BUSINESS FORMS INC. I-100410 CITATION BOOKS R 1/16/2015 553.30CR 059008 553.30 25730 DATAPROSE, LOG I-DPI403682 12/l/14-12/31/14 R 1/16/2015 503.53CR 059009 503.53 26620 ENVIROTX I-7590 ONE PALLET MELTDOWN R 1/16/2015 825.000R 059010 825.00 19270 FAMILY DOLLAR I-07434018409330881 NOVEMBER SUPPLIES R 1/16/2015 41.60CR 059011 41. 60 18340 FIRST ADVANTAGE BACKGROUND SVCS I-5537081412 BACKGROUND CHECK R 1/16/2015 18.50CR 059012 18.50 FUELMAN I-NP43291353 1/5115-1/11/15 R 1/16/2015 11344.13CR 059013 11344,13 01070 GALLS INC. I-002594149 UNIFORM BOOT R 1/16/2015 318.54CR 059014 I-002604805 CAPS R 1/16/2015 24.45CR 059014 I-002831373 TACTICAL PANTS PERKINS R 1/16/2015 51.72CR 059014 394.71 17380 THE GLOVE GUY I-121717 GLOVES AND GLASSES R 1/16/2015 264.000R 059015 264.00 1/16/2015 8:32 AM A / P CHECK REGISTER PAGE: 3 PACKET: 07162 Regular Payments 1/16/15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECE V.140OR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOS AMOUNT 16900 CST PUBLIC SAFETY SUPPLY I-BKO-043840-1 UNIFORM SHIRT/PANTS R 1/16/2015 83.90CR 059016 I-INV-056098 UNIFORM SHIRT/PANTS R 1/16/2015 109.90CR 059016 193.8C 08760 GT DISTRIBUTORS INC I-INV0520560 UNIFORM PANTS R 1/16/2015 126.81CR 059017 126,81 26970 GTOT I-2015 DAVENPORT 2015 MEMBERSHIP DUES R 1/16/2015 75.000R 059018 75.00 1 HALE, SANDRA I -HALE 1/10/15 COMM DEPOSIT R 1/16/2015 50.000R 059019 50.00 19480 HUTHER 6 ASSOCIATES, INC 1-2287 WW TESTING R 1/16/2015 310.000R 059020 310.00 01300 JAGOE-PUBLIC CO., INC. I-13801MB ASPHALT R 1/16/2015 390.32CR 059021 I-14092MB ASPHALT - DECEMBER R 1/16/2015 389.76CR 059021 I-14093MB ASPHALT - DECEMBER R 1/16/2015 260.00CR 059021 I-14123MB ASPHALT FOR JANUARY R 1/16/2015 252.000R 059021 1,312.08 26960 JEFF DANIELSON CONTRUCTION I-1172 CONCRETE VAULT R 1/16/2015 31600.000R 059022 31600,00 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I-JANUARY 2015 JAN 2015 ADMIN 6 DEBT FEE R 1/16/2015 271.50CR 059023 271,50 28030 KNOX COMPANY I-14-513074 2600 KEY SECURE KNOX BOX R 1/16/2015 1,352.00CR 059024 I-14-513075 KNOX BOX FOR EACH DEPT R 1/16/2015 11800.00CR 059024 3,152.00 .;O LEAD 11 EXCELLENCE I-01132015FD OCT, NOV, DEC 2014 R 1/16/2015 648.000R 059025 648.00 28050 LIONS CLUB INTERNATIONAL I -DEC 2014 DUES MEMBERSHIP DUES R 1/16/2015 225.000R 059026 225.00 27540 LNV, INC I-17055 NEW HATER SUPPLY WELLS R 1/16/2015 40510.50CR 059027 4,510.50 10730 MABAK DIRECTIONAL DRILLING,CORP. I-5430 NEW SEWER WATER R 1/16/2015 29,641.78CR 059028 29,641.78 1/16/2015 8:32 AM A / P CHECK REGISTER PAGE: 4 PACKET: 07162 Regular Payments 1/16/15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VL.%JOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 08690 O'REILLY AUTO PARTS C-1959170996 MISC REPAIR PARTS R 1/16/2015 9.60 059029 C-1959172223 WINDSHIELD WIPERS UNITE R 1/16/2015 114.45 059029 1-1959168320 MISC REPAIR PARTS R 1/16/2015 18.14CR 059029 1-1959168321 MISC REPAIR PARTS R 1/16/2015 19.04CR 059029 I-1959168322 WINDSHIELD WIPERS UNITE R 1/16/2015 44.82CR 059029 I-1959168323 MISC REPAIR PARTS R 1/16/2015 18.48CR 059029 1-1959168500 WINDSHIELD WIPERS UNITS R 1/16/2015 14.94CR 059029 1-1959168560 MISC REPAIR PARTS R 1/16/2015 3.49CR 059029 I-1959168591 MISC REPAIR PARTS R 1/16/2015 25.60CR 059029 I-1959168662 MISC REPAIR PARTS R 1/16/2015 90.99CR 059029 I-1959169750 BATTERY FOR 15-20 R 1/16/2015 222.99CR 059029 I-1959130018 MISC REPAIR PARTS R 1/16/2015 4.31CR 059029 I-1959170187 MISC REPAIR PARTS R 1/16/2015 18.48CR 059029 I-1959170908 MISC REPAIR PARTS R 1/16/2015 32.28CR 059029 I-1959170949 MISC REPAIR PARTS R 1/16/2015 17.94CR 059029 I-1959170986 MISC REPAIR PARTS R 1/16/2015 36.78CR 059029 I-1959171130 MISC PARTS R 1/16/2015 45.99CR 059029 I-1959172348 MISC AUTO REPAIR PARTS R 1/16/2015 64.99CR 059029 555,21 *VOID* VOID CHECK V 1/16/2015 059030 **VOID** 02970 OFFICE DEPOT C-744301238001 COPY PAPER R 1/16/2015 7,93 059031 I-735980772001 6"X9" ENVELOPES R 1/16/2015 9.82CR 059031 1-744301239001 COPY PAPER R 1/16/2015 6.29CR 059031 I-747894715001 OFFICE SUPPLIES R 1/16/2015 7.68CR 059031 15.86 25830 PACHECO KOCH, LLC I-31549 EAST PH 1 LOIS TO VIEW R 1/16/2015 9,890.50CR 059032 I-31550 WE E PH II BNSF TO 135X R 1/16/2015 7,903.20CR 059032 I-31551 WW E PH III I35X TO LOIS R 1/16/2015 7,067.05CR 059032 I-31552 WEST PHIV CHAPGu N TO GETZ R 1/16/2015 224.40CR 059032 I-31553 WW [VEST MCCLAIN'S RV R 1/16/2015 31375.00CR 059032 28,460.15 19200 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-009008 CONES AND BARRICADES R 1/16/2015 985.40CR 059033 985.40 12710 PETTIT MACHINERY, INC I-P24244 LAWN MOWER BLADES R 1/16/2015 214.11CR 059034 214.11 22360 PREMIER LAWN AND POWER I-9315 LAWN MOWER BLADES R 1/16/2015 56.55CR 059035 56.55 1/16/2015 8:32 AM A / P CHECK REGISTER PACKET: 07162 Regular Payments 1/16/15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK V"...,OR NAME / I.D. DESC TYPE DATE 05510 PROGRESSIVE WASTE SOLUTIONS OF TX, INC I-1201655233 DEC 2014 ROLLOFF R 1/16/2015 05510 PROGRESSIVE WASTE SOLUTIONS OF TX, INC I-DEC-14 DEC 2014 SOLID WASTE R 1/16/2015 25440 ROWS WRECKER & TOWING SERVICE LLC I-003985 VEHICLE TOWING TO INLAND R 1/16/2015 04290 SANGER CHAMBER OF COMMERC I-QTR 12/31/2014 HOTEL MOTEL TAX 12/31/14 R 1/16/2015 16240 SCHAD & PULTE I-195452 02 EMS R 1/16/2015 I-93987 02 EMS R 1/16/2015 02370 SHERWIN WILLIAMS I-6077-9 PAINT FOR PORTER FENCE R 1/16/2015 26700 SOUTHERN TIRE MART, LLC I-48036425 TRANFORCE AT TIRES R 1/16/2015 I-48036565 TIRES FOR UNIT 16-58 R 1/16/2015 I-48036630 TIRES FOR UNIT 27-30 R 1/16/2015 02510 STATE COMPTROLLER I-QTR 12/31/14 12/31/14 CRIMINAL COSTS & FEES R 1/16/2015 12460 SUPREME PARTS WASHERS I-529582 1ST/2ND QTR PARTS R 1/16/2015 00cQ0 TECHLINE, INC. I-1462951-00 RED BADE R 1/16/2015 08220 TEXAS CITY MANAGEMENT ASSOC I-34365 2015 MEMBRSHP/MAG SUB R 1/16/2015 21260 TEXAS DEPARTMENT OF STATE HEALTH SERVICES 1-65672 1/12/2015 TIER TWO CHEMICAL PROS R 1/16/2015 05350 TEXAS EXCAVATION SAFETY SYST I-14-21083 811 MESSAGE FEES DEC 2014 R 1/16/2015 PAGE: 5 CHECK CHECK DISCOUNT AMOUNT NO$ AMOUNT 99.90CR 059036 99.90 52,124.71CR 059037 52,124,71 100.000R 059038 100.00 2,412.09CR 059039 2,412.09 14,OOCR 059040 14.000R 059040 28.00 184.72CR 059041 184.72 531.44CR 059042 1,200.000R 059042 480.000R 059042 2,2ll.44 16,448.71CR 059043 16,448.71 150.000R 059044 150.00 11064.000R 059045 1,064.00 378.00CR 059046 378.00 50.000R 059047 50,00 53.20CR 059048 53,20 1/16/2015 8:32 AM A / P CHECK REGISTER PAGE: 6 PACKET: 07162 Regular Payments 1/16/15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VhooOR NAME / I.D. DECO TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 04560 TMCEC I -SPINDLE 2/2/15 JUDGE SEMINAR R 1/16/2015 100.000R 059049 100.00 26300 UNUM LIFE INSURANCE COMPANY OF AMERICA 1-1/l/2015-1/31/2015 1/l/2015-1/31/2015 R 1/16/2015 752.43CR 059050 1-2/l/15-2/28/15 2/l/15-2/28/15 R IJ16/2015 745.88CR 059050 1,498.31 02910 UPPER TRINITY I-W271501 DEC 2014 R 1/16/2015 18,850.25CR 059051 18,850.25 23760 VAULTLOGIX 1-2014366 Dee 2014 R 1/16/2015 1,004.40CR 059052 1,004.40 22700 WATERWAY I -I TX76008 160 ANNUAL HOSE TESTING R 1/16/2015 2,277.55CR 059053 2,277.55 03680 WHITMIRE LINE CLEARANCE, INC I-SN15-10001 TREE TRIMMING R 1/16/2015 2,176.50CR 059054 I-SN15-10002 TREE TRIMMING R 1/16/2015 21902.000R 059054 51078,50 ' ' T 0 T A L S * NO$ DISCOUNTS CHECK ANT TOTAL APPLIED REGULAR CHECKS: 62 0.00 235,596.64 235,596.64 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0,00 0.00 DRAFTS: 1 0.00 1,219.32 1,219.32 VOID CHECKS: 1 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 64 0.00 236,815.96 236,815,96 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 1/28/2015 9:12 AM A / P CHECK REGISTER PAGE: 1 PACKET: 07183 Regular Payments 1.28.15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK Vn..JOR NAME / I.D. DEBT TYPE DATE DISCOUNT AMOUNT NO@ AMOUNT 26820 BANK OF AMERICA NA I-1510000230 2007 CO 2/1/15 D 1/22/2015 28,700.83CR 000000 280700.83 09600 AFLAC C-413855 AFLAC FEB 2015 R 1/28/2015 21.66 059143 I-AFL01.09.15 INSURANCE R 1/28/2015 554.79CR 059143 I-AFL1.23.15 INSURANCE R 1/28/2015 533.14CR 059143 11066,27 28090 ARROW INTERNATIONAL, INC 1-92807299 NEEDLES R 1/28/2015 469.32CR 059144 469.32 28080 BAT WORLD MIDCITIES I -SEXTON 2/26/15 SEXTON 2/26/15 R 1/28/2015 35.000R 059145 35.00 00420 BOUND TREE MEDICAL, LLC I-81659070 EMS SUPPLIES R 1/28/2015 B.40CR 059146 1-81660279 EMS SUPPLIES R 1/28/2015 30.54CR 059146 I-81660280 EMS SUPPLIES R 1/28/2015 175.53CR 059146 I-81665843 EMS SUPPLIES R 1/28/2015 505.91CR 059146 720.38 27990 CAPITAL OFFICE PRODUCTS I-5044310-0 BOXES,PAPER,FILES R 1/28/2015 223.54CR 059147 I-5053780-0 COPIER PAPER R 1/28/2015 40.19CR 059147 263.73 02490 CENTURYLINK 1-1/10/15-2/9/15 PHONE SERVICE 1/10/15-2/9/15 R 1/28/2015 11497.99CR 059148 11497,99 22050 CHILDREN'S ADVOCACY CENTER FOR DENTON COUNTY I-15-0001 SEXUAL ASSAULT EXAM R 1/28/2015 113.000R 059149 113,00 0"^ ,n CLEAT I-CLT01.09.15 ASSOCIATION DUES EMPLOYEE R 1/28/2015 105.000R 059150 I-CLTI.23.15 ASSOCIATION DUES EMPLOYEE R 1/28/2015 90.000R 059150 195.00 22180 DEBORAH L. RIDGE, RN, CA-CP SANE I-454-S SEXUAL ASSAULT EXAM R 1/28/2015 450.000R 059151 450,00 23900 DODSON, STEFANI I-DODSON 2/4/15 REGIONAL CLERK MEALS R 1/28/2015 127.96CR 059152 127.96 17640 DOLLAR GENERAL - CHARGED SALES I-1000377575 MISC SUPPLIES R 1/28/2015 116.000R C59153 116.00 1/28/2015 9:12 AM A / P CHECK REGISTER PAGE: 2 PACKET: 07183 Regular Payments 1.28.15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VhnoOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOR AMOUNT 16790 FUELMAN I-UP43373092 FUELMAN 1/19/15-1/25/15 R 1/28/2015 11534.65CR 059154 1,534.65 1 HUNTER, JOSH I -HUNTER 1/11/15 COMM DEPOSIT R 1/28/2015 100.000R 059155 100,00 05400 LEGALSHIELD I-PPLO1.09.15 PREPAID LEGAL SERVICES R 1/28/2015 39.85CR 059156 I-PPL1.23.15 PREPAID LEGAL SERVICES R 1/28/2015 39.85CR 059156 79.70 25060 LEMONS PUBLICATIONS INC I-3524 DEC ADS R 1/28/2015 207.50CR 059157 207.50 28050 LIONS CLUB I-2014-2015 FLAGS FLAG PROGRAM R 1/28/2015 300.000R 059158 300.00 27540 LNV; INC I-17198 NEW WATER SUPPLY WELLS R 1/28/2015 71650.000R 059159 7,650.00 01920 NICHOLS, JACKSON, DILLARD, HAGER s SMITH, LIP I-12071118 LEGAL SERVICES 12/15/14 R 1/28/2015 51.000R 059160 51.00 02970 OFFICE DEPOT I-749526908001 INK/STYLUS R 1/28/2015 248.92CR 059161 I-749549852001 PRINTER CARTIDGES R 1/28/2015 220.41CR 059161 469.33 25490 PLASTICPLACE 1 I-86873 TRASHBAGS R 1/28/2015 289.50CR 059162 289.50 05290 RED WING I-00627046326 BOOTS WITH ZIPPER R 1/28/2015 139.49CR 059163 139.49 0..-.J REGNIER 6 ASSOCIATES 1-2014 INSTALLMENT. REGNIER 6 ASSOCIATES R 1/28/2015 11276.000R 059164 1,276.00 01800 SANGER INSURANCE I-59180 NOTARY RENEWAL R 1/28/2015 71.000R 059165 71.00 16240 SCHAD & PULTE I-195553 02 SUPPLIES R 1/28/2015 14.000R 059166 14.00 25590 SCHNEIDER ENGINEERING I-000000025619 ERCOT TRANS OPERATOR 1/1/15 R 1/28/2015 116.25CR 059167 116.25 1/28/2015 9:12 AM A / P CHECK REGISTER PACKET: 67183 Regular Payments 1.28.15 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VLmoOR NAME / I.D. DESC TYPE DATE 26490 TEAGUE NALL AND PERKINS, INC I-13247-13 CDBG SEWER PROJECT R 1/28/2015 26300 UNUM LIFE INSURANCE COMPANY OF MERICA C-01127/2015 UNUM LIFE INSURANCE COMPANY OF R 1/28/2015 I-UAT12.26.14 PY UNUM INSURANCE R 1/28/2015 I-UATpyl2.12.14 UNUM INSURANCE R 1/28/2015 03680 WHITMIRE LINE CLEARANCE] INC I-SN15-10003 TREE TRIMMING R 1/28/2015 TOTAL ERRORS: 0 REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS:- 0 PAGE: 3 CHECK CHECK DISCOUNT MOUNT NO$ AMOUNT 482.81CR 059168 482.87 0.04 059169 387.85CR 059169 387.85CR 059169 375.66 2, 902.00CR 059170 2, 902.00 NO$ DISCOUNTS CHECK At9T TOTAL APPLIED 28 0.00 21,513,60 21,513.60 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 28,700.83 28, 700.83 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 29 0.00 50,214 .43 50,219.93 a' L TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes Not Applicable Council Meeting Date: February 2, 2015 Submitted By: Tami Taber City Manager Reviewed/Approval Initials . =i . --- DateS— ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Possibly Approve Ordinance #02-04-15 - Ordering and Providing Notice of a General Election for the Purpose of Electing Three Council Members, Approving a Joint Election Agreement and Contract With Denton County for Election Services, FINANCIAL SUMMARY ®N/A ❑GRANTFUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS .Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ Approval of the ordinance will formally call the May 9, 2015 election. Denton County will again provide a "full service" joint election and Denton County will be responsible for conducting the May election similar to elections held in the past. STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: • Ordinance • Order and Notice of Election Joint Election Agreement & Contract Prior Action/Review by Council, Boards, Commissions or Other Agencies: AN ORDINANCE OF THE CITY OF SANGER, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD JOINTLY WITH OTHER DENTON COUNTY POLITICAL SUBDIVISIONS FOR THE PURPOSE OF ELECTING THREE COUNCIL MEMBERS; DESIGNATING LOCATIONS OF POLLING PLACES; PROVIDING FOR DATES; TIMES AND PLACE FOR EARLY VOTING BY PERSONAL APPEARANCE; ORDERING NOTICES OF ELECTION TO BE POSTED AND PUBLISHED; AUTHORIZE THE MAYOR TO SIGN THE NOTICE AND ORDER AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section I. A municipal election is hereby ordered to be held on Saturday, May 9, 2015, such date being a uniform election date as defined in the Texas Election Code 41.001, as amended (the "Code"), for the purpose of electing the following for a two (2) year term: Council Member Place 1 Council Member Place 3 Council Member Place 5 Should a runoff election be required following the canvass of the May 9, 2015 election, the City Council hereby orders that a runoff election be held on Saturday, June 13, 2015, Section 2. The election day polling place where qualified voters shall cast ballots will be at the following location: Church of Christ 400 Locust Street Sanger, Texas 76266 Election polls shall be open from 7:00 a.m. unti17:00 p.m. on the date of election. Section 3. Early voting by personal appearance will be located at the following location beginning Monday, AV 2015, through Tuesday, May 5, 2015: Church of Christ 400 Locust Street Sanger, Texas 76266 The Early Voting hours will be: Monday -Friday April 27, 2015 -May 1, 2015 8:00 am to 5:00 pm Saturday May 2, 2015 8:00 am to 5:00 pm Monday and Tuesday May 4 and 5, 2015 7:00 am to 7:00 pm Denton County will be responsible for Early Voting by mail applications. The applications for Early Voting shall be delivered to Lannie Noble, Election Administrator for Denton County at P.O. Box 1720, Denton, Texas 76202. Section 4. Candidates must file for a specific place and adhere to the filing deadlines accordingly, candidate packets are available in the City Secretary's office. The candidate filing periods for the General Election for Council Members Place 1, 3 and 5 are as follows: General Election Filing for Council Members Beginning: January 28, 2015 at 8:00 am Ending: February 27, 2015 at 5:00 pm Candidates must file with the City Secretary's office located in City Hall, 502 Elm Street, Sanger, Texas, Section 5. An electronic voting system, the Hart InterCivic eSlate/eScan Voting System shall be used in this election for early voting by personal appearance and election day voting. Section 6. The election precinct and voting places of said election shall be determined by the Denton County Elections Administrator, Section 7. Should any part, section, subsection, paragraph, sentence, clause or phrase contained in this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid all respects said remaining portion shall be and remain in full force and effect. Section 8. The City Secretary is hereby authorized and directed to publish and/or post, in the time and manner prescribed by law, all notices required to be published and/or posted in connection with the conduct of this election. The Denton County Election contract shall designate the election judges for the election. The election, including providing notice of the election shall be conducted in accordance with the Texas Election Code and other applicable law, and all residents qualified and registered voters of the City shall be eligible to vote at the election. Section 9. The Mayor and City Secretary are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Texas Election Code and any other state or federal law in carrying out and conducting the election, whether or not expressly authorized herein. This ordinance will take effect immediately from and after its passage, and the publication of the caption, as the law and Charter in such cases provide. PASSED AND APPROVED this _day of February, 2015 by the City Council of the City of Sanger, Texas. ATTEST: Tami Taber, City Secretary APPROVED: Thomas Muir, Mayor ORDER OF ELECTION ORDEN DE ELECCION CITY OF SANGER, TEXAS CIUDAD DE SANGER, TEXAS An election is hereby ordered to be held on May 9, 2015 for the purpose o£ (Per la presente se ordena que se levara a cabo una election el 9 de mayo 2015 con el proposito de: Electing (3) Three Council members for Place 1, Place 3 and Place 5 Early Voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se leevara a cabo de lunes a viernes en) Church of Christ 400 Locust Street Sanger, Texas Monday through Friday April 27, 2015 - May 1, 2015 8:00 a.m. to 5:00 p.m. Saturday May 2, 2015 8:00 a.m., to 5:00 p.m. Monday and Tuesday May 4 and 5, 2015 7:00 a.m. to 7:00 p.m. Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votaran en ausencia por correo deberan enviarse a:) Denton County Election Administrator P.O. BOX 1720 Denton, Texas 76201 Applications for ballot by mail must be received no later than the close of business on April 30, 2015. (Las solicitudes para boletas de votacion adelantada per correo deberan recibirse para el fin de as horas de negocio el: 30 deabril 2015. Issued this _day of February, 2015. Thomas Muir, Mayor CITY OF SANGER, TEXAS NOTICE OF GENERAL ELECTION To the Registered Voters of the City of Sanger, Texas (A los votantes registrados del ciudad Sanger, Texas) Notice is hereby given that the polling places listed below will be open from 7:00 am to 7:00 pm on May 9, 2015, for voting in a General Election to elect Three Council Members. (Notifiquese, per as presente, que as casillas electorales sitados abajo se abriran desde las 7:00 am hasta las 7:00 pm el 9 de mayo de 2015 para votar en la Election General para elegir tres (3) Council Members). LOCATION OF POLLING PLACE (DIRECCION(ES) DE LAS CASILLAS ELECTORIALES) Church of Christ 400 Locust Sanger, Texas Early voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se cabo de lunes a viernes ) Church of Christ 400 Locust Sanger, Texas between the hours of 8:00 am and 5:00 pm beginning Apri127, 2015 and ending May 2, 2015. (Entre las horas de las 8:00 am a 5:00 pm inicio 27 de abril, 2015 y termina en Mayo 2, 2015). Additional early voting will be held at the same location as follows: (La votacion adelantada ademas se llevara a cabo en el mismo sitio de tal manera) Monday, May 4, 2015 (4 de Mayo 2015) 7:00 a.m. - 7:00 p.m. Tuesday,2015 (5 de Mayo 2015) 700 700 p.m. Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votaran en ausencia por correo deberan enviarse a:) Denton County Elections Administrator P.O. BOX 1720 Denton, Texas 76201 Applications for ballots by mail must be received no later than the close of business on Apri130, 2015. (Las solicitudes para boletas que se votaran en ausencia por correo deberan recibirse para el fin de las horas de negocia el 30 de abril, 2015. Issued this 2nd day of February 2015. (Emitada este dia 2nd de Febrero 2015). Thomas Muir, Mayor THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Denton County: This contract is made pursuant to Texas Election Code Section 11,0581 for a joint May 9, 2015 election to be ac Administrator, hereinafter referred to as "Elections Administratoi and 271.002 and Texas Education Code annie Noble, Denton County Elections Each participating authority listed above plans to hold a,9eneral and/or special election on May 9, 2015 The County owns an electronic voting sys which has been duly approved by the Secretary of` is compliant with the accessibility requirements fo 61.012. The contracting political subdivisions desir County for such use and to share in certain oth applicable provisions of Chapters 31 and;271 of the NOW THEF AGREED as follows: I. ADMINISTRATION The parties agree Code and this agreement of administering the Joint County Elections Adminis The Denton County Ele participating authority she of its election. The Elects actions to be taken by the the the Hart InterCivic eSlate/eScan Votirig;System (Version 6.2.1), pursuant to Texas Election Code Chapter 122 as amended, and sons with disabilities set forth by Texas Election Code Section se the County's electronic voting system and to compensate the tpenses connected with joint elections in accordance with the as Election Code, as amended. and benefits to the parties, IT IS m to hold a "Joint Election" with each other'in accordance with Chapter 271 of the Texas Election The Denton County Elections Administrator shall coordinate, supervise, and handle all aspects Election as provided in this agreement. Each participating authority agrees. to pay the Denton rator for equipment, supplies, services, and administrative costs as provided in this agreement. Lions Administrator shall serve as the administrator for the Joint Election; however, each remain responsible for the decisions and actions of its officers necessary for the lawful conduct s Administrator shall provide advisory services in connection with decisions to be made and officers of each, participating authority as necessary. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Denton County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 9, 2015 joint election are different from the polling places) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 9, 2015 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 9, 2015 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the rate of $7 per hour. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County ($11 an hour for presiding judges, $10 an hour for alternate judges, and $9 an hour for clerks) pursuant to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.005. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County's electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political subdivisions. Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton County's eSlate electronic voting system. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI, EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address for the Denton County Early Voting Clerk is: Lonnie Noble, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by a contract carrier (ie. UPS, Fed Ex, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Lonnie Noble, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 8:00 a.m. each business day. VII. EARLY VOTING BALLOT BOARD Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Lonnie Noble, Denton County Elections Administrator Tabulation Supervisor: Brandy Grimes, Denton County Technical Operations Manager Presiding Judge: Kerry Martin, Deputy Elections Administrator Alternate Judge: Paula Paschal, Contract Manager The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated by posting on the Elections website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station (if C! requested) and by posting to the Denton County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct -by -precinct results that are required by Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or his designee, no later than three days after Election Day of the date of the canvass. The Elections Administrator will prepare the electronic precinct -by -precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority, unless requested otherwise. The Elections Administrator shall be responsible for conducting the post -election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 9, 2015 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday. June 13, 2015. This date may be negotiable based on the Secretary of State's calendar for elections in 2015. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro -rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the casts associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non -temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an election day polling place or early voting site within their Denton County territory shall pay a flat fee of $400 for election expenses. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII, RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election 6 records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Judge and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. fll 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 9, 2015 election (or runoff election, if applicable). The participating authority's obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election. Estimated Political Subdivision XVII. SIGNATURE PAGE (separate page) Revised 1.16.2015 (9:24 a.m.) XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the day of 2015 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the day of 1 2015 been executed on behalf of the CITY OF SANGER pursuant to an action of the CITY COUNCIL so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: LANNIE NOBLE, CERA ACCEPTED AND AGREED TO BY THE CITY OF SANGER. APPROVED: THOMAS MUIR, MAYOR ATTESTED: TAMI TABER, CITY SECRETARY CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Ll Not Applicable Council Meeting Date: Submitted By: February 2, 2015 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ®ORDINANCE 01-04-15 ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Adopt Ordinance 01-04-15 Amending the Thoroughfare Plan FINANCIAL SUMMARY ®N/A ❑GRANTFUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM On January 20th, Council considered adopting a new thoroughfare plan to replace the current one, adopted with the 2007 Comprehensive Land Use Plan. The 2007 Thoroughfare Plan is out of date and difficult to use to plan for future expansions of the thoroughfare network. Staff has drafted a new thoroughfare plan to replace the existing one. The most significant existing and future road segment have been identified and given a designation as one of the following classifications: • Principal Arterial — 4 lanes • Minor Arterial — 4 lanes • Collector — 2 lanes All of these roads would be undivided. A principal arterial is designed to handle traffic at high speed with long stretches between stop signs or stop lights. A minor arterial would handle slightly less traffic with more frequent traffic control devices. A collector is wider than a typical local or residential street, and provides a connection between them and a larger arterial. At the previous meeting, Council requested that make three changes to the proposed plan. They were: 1. Amend the Future East-West Thoroughfare to connect to Cowling Road south of the Quail Run neighborhood 2. Add a connection between the east end of Lois Road and the north end of Union Hill Road 3. Add an extension of Keaton Road north of FM 455 to Belz Road, east of the neighborhood along Jennifer Circle These changes have been incorporated in the plan presented before Council tonight. STAFF OPTIONS & RECOMMENDATION Staff recommends the Council adopt the proposed thoroughfare plan. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Proposed Ordinance 01-04-15 Agencies: • List of Designated Thoroughfares On January 12, 2015, the Planning & Zoning Commission Proposed Thoroughfare Plan unanimously recommended approval of the amended plan. ORDINANCE 02A545 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, ADOPTING THE 2015 CITY OF SANGER THOROUGHFARE PLAN; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS; the City of Sanger needs an updated and improved thoroughfare plan; and WHEREAS, the City has prepared a new list of thoroughfare designations; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1 The 2015 City of Sanger Thoroughfare Plan, attached to this Ordinance as Exhibit A, is hereby adopted, replacing the 2007 Thoroughfare Map. Section 2 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 5 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 2na day of February 2015. Mayor Thomas Muir ATTEST: City Secretary Tami Taber U U U U U U U U U U � �q,go� o qqq qq 9 qq qq qq � qq qq Z 3 B � w• ea°Qua°3 ux � w �wu uSwwAw�w��' CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑Yes ®Not Applicable ❑ Workshop ❑Executive ❑Public He Reviewed by Legal LJ Yes Ll Not Applicable Council Meeting Date: Submitted By: February 2, 2015 Joseph D. Miff, AICP City Manager Reviewed/Approval Initials l J _-wry Date ACTION REQUESTED: ®ORDINANCE 02-05-15 ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Adopt Ordinance 02-05-15 Providing for a Citywide Garage Sale Event FINANCIAL SUMMARY ®N/A ❑GRANTFUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CIP [—]BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The Sanger Downtown Association (SDA) has proposed to partner with the City to conduct a citywide garage sale event in March 2015. The idea is to encourage residents to hold a garage sale on the same day. The businesses in the association would distribute lists of participating residences to shoppers. The SDA has proposed to hold the event Saturday, March 7u , one week before the Sanger annual Trash -Off event conducted by the Parks & Keep Sanger Beautiful Board on Saturday, March 14th. These events encourage residents to improve the condition of their homes and properties by providing free opportunites to sell objects that can be reused, and properly and easily dispose of rubbish or trash. Garage sales are regulated by Section 4.900 Occassional Sales Regulated in the Code of Ordinances. Normally, a residence is permitted just one sale each month, with a $10 fee to the City for the permit. Along with the permit, the City provides three (3) signs for the resident to post advertising the sale. The proposed ordinance would exempt the resident from the need to obtain a permit for the designated Saturday each year provided they register their participation in the event no later than the Tuesday prior (March 3, 2015). No fee would be charged, and no signs provided. Residents conducting a sale may not post signs outside the location of the sale. Participation would not count as the one (1) sale each residence may conduct each month. Following the closing of registrations at the end of business on Tuesday, the Sanger Downtown Association will prepare a list of all addresses participating in the sale. They will make the list available to shoppers in their businesses. STAFF OPTIONS & RECOMMENDATION Staff recommends the Council adopt the proposed ordinance and designate Saturday, March 7, 2015 as the day of the 2015 Sanger Citywide Garage Sale. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Proposed Ordinance 02-05-15 Agencies: • Section 4.900 Occassional Sales Regulated On January 6, 2015, Sanger Downtown Association proposed to partner with the City to conduct this event. ORDINANCE 02-0645 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, PROVIDING FOR A CITYWIDE GARAGE SALE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City desires to encourage commerce and provide opportunities for residents to improve the condition of their property; and WHEREAS, the City has decided to partner with the Sanger Downtown Association to sponsor a special event; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1 Article 4.900 OCCASIONAL SALES REGULATED is hereby amended to add the following section: Sec. 4.904 Citywide Garage Sale The City Council shall designate one (1) Saturday in the spring (March, April, May) of each year to conduct a citywide occasional sale. On the designated Saturday, an occasional sale as defined by this article is allowed without the permit required by Section 4.903, provided that the resident conducting the sale registers with City Hall, giving the address where the sale is to be conducted no later than the Tuesday prior. There is no fee to participate in the citywide garage sale event. Participation in the event does not count as the occasional sale each property is permitted each month. No advertising signage is permitted to be installed beyond the location of the sale. Section 2 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 5 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 2"d day of February 2015. APPROVED: Mayor Thomas Muir ATTEST: City Secretary Tami Taber CITY OF SANGER CODE OF ORDINANCES BUSINESS REGULATIONS ARTICLE 4.900 OCCASIONAL SALES REGULATED Sec.4.901 Definition Occasional Sales. Sales of tangible personal property at retail out of home, garage carport, patio or yard. Sec.4.902 Regulations Occasional sales are not to exceed one (1) in number during any one -month period, by a person who does not hold himself out in engaging, or does not habitually engage into business of selling such property at retail and providing that: (1) The tangible property shall be sold only on the premises of the owner or lessee of the property where the sale is conducted, and said owner or lessee must be the legal owner of such tangible property at the time of such sale; (2) No new merchandise (i.e., merchandise acquired solely for the purpose of resale) shall be sold at such occasional sale; (3) The duration of such sales shall not exceed three (3) consecutive calendar days; and (4) Three (3) "garage sale" signs will be issued by the city and are the only signs allowed for advertisement of the sale. Signs must be removed within one day after the last day of the sale. Issued signs may only be placed on private property with property owner's permission. A minimum of one sign must be placed on the property where the sale is conducted. Additional sign placement regulations in Article 3.1400 Sign Regulations. Sec. 4.903 Permit Required A permit shall be obtained from city hall for such occasional sales and the permit fee shall be as set forth in the fee schedule in the appendix of this code. (Ordinance 01-02-12 adopted 1/3/12) CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal LJ Yes X Not Applicable Council Meeting Date: Submitted By: February 2, 2015 Alina Ciocan City Manager Reviewed/Approval Initials .- Date ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION # R02-01-15 ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss and Possibly Approve Resolution #R02-0145 Expressing the City's Support of a Proposed Affordable Housing Development for Elderly Residents and Providing Financing in an Amount not to Exceed $60,000. FINANCIAL SUMMARY ❑N/A ❑GRANTFUNDs ❑OPERATINGEXPENSE ❑REVENUE ❑CIP []BUDGETED ®NON -BUDGETED The estimated project cost is approximately $8.5 million and the City's required participation is $60,000. The City can utilize various mechanisms to fulfill its financial commitment: in -kind contribution, infrastructure participation, real property tax abatement or a permanent loan as specified in the Resolution. Staff will explore all the available options and determine the most appropriate source of funding. BACKGROUND/SUMMARY OF ITEM Church Street Housing, L.P. is malting an application for 9% Housing Tax Credits with the Texas Department of Housing and Community Affairs for The Courtyard Apartments, to be located on Church Street, This new construction is an apartment community located on a single site and comprised of approximately 60 units of which 56 will be housing tax credit units and 100% of the units will be for qualified elderly, STAFF OPTIONS & RECOMMENDATION It is recommended the City Council approve the Resolution. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Project Summary Agencies: • Location Map Casa Linda Development Corporation presented the project to City Council on January 20, 2015, RESOLUTION #R02-0145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS SUPPORTING A PROPOSED AFFORDABLE HOUSING COMMUNITY; PROVIDING FINANCING AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City benefits from the availability of affordable housing for its residents of lower economic means; WHEREAS, Church Street Housing, L.P. (to be formed) and its affiliates (the "Applicant") propose to build an affordable housing Qualified Elderly development of 60 residential units of which 56 will be housing tax credit units (the "Affordable Housing") in the City of Sanger; and WHEREAS, the Affordable Housing is expected to be located at the NEQ of Church Street and Interstate 35 and is expected to be named "The Courtyard Apartments'; and WHEREAS, the Applicant has submitted apre-application (TDHCA No.15029) and proposes to submit a final application for financing for the Affordable Housing, including 2015 9% Competitive Low Income Housing Tax Credits ("Tax Credits") from the Texas Department of Housing and Community Affairs; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS THAT: SECTION ONE. The City Council of the City of Sanger hereby confirms its support for the development and construction of the Affordable Housing described above and that this formal action has been taken to put on record the opinion expressed by the City on this date. SECTION TWO. The City Council of the City of Sanger hereby supports the Applicant's application for Tax Credits from the Texas Department of Housing and Community Affairs and supports an award of Tax Credits for the Affordable Housing pursuant to the 2015 Qualified Allocation Plan of the Texas Department of Housing and Community Affairs. SECTION THREE. In accordance with 10 Texas Administrative Code 811.9(d)(2), the City hereby commits to financing of the Affordable Housing in an amount equal to the population of the City of Sanger multiplied by a factor of 0.15, multiplied by the number of Low Income Units in the Affordable Housing. Financing of $60,0000 shall be in the form of one or more of the following: an in -kind contribution such as a fee waiver; or reduction or other form of contribution such as infrastructure or real property tax abatement or a permanent loan with a term of at least 15 years, an amortization of at least 30 years, and an interest rate no greater than 3% per annum or any other form of permanent financial participation by the City acceptable to the Texas Department of Housing and Community Affairs to achieve the maximum level of points. SECTION FOUR. The City of Sanger confirms to the Texas Department of Housing and Community Affairs the City has not and shall not first receive the funds from the Applicant or any related party. SECTION FIVE. For and on behalf of the City Council, Thomas Muir, Mayor, is hereby authorized, empowered, and directed to certify these resolutions to the Texas Department of Housing and Community Affairs. SECTION SIX. This Resolution shall become effective immediately upon its passage. PASSED AND APPROVED this _day of February, 2015 at a Regular Meeting of the City Council of the City of Sanger, Texas, By: ATTEST: Tami Taber, City Secretary Thomas Muir, Mayor The Courtyard Apartments A Proposed Affordable Senior Residential Rental Development in Sangerr Texas Development Overview and Request The Courtvard Apartment's Goals • To develop, construct, and manage "The Courtyard Apartments", anew privately owned mixed -income senior residential development offering 55+seniors an affordable quality residential rental option in Sanger, Texas; • To create an opportunity to improve the neighborhood area in which the site is located; • To enhance the quality of life of seniors in the city of Sanger Developers: Highridge Costa Development Company, LLC A nationally experienced housing tax credit developer based in Segundo, California. Highridge has developed and manages over 20,000 units nationwide. Casa Linda Development Corporation A Dallas Texas based economic development and affordable housing development company with 20 Years of finance and development experience in the Texas housing tax credit program. The Site: Site Location: NEQ of IH 35 and Church Street, Sanger Site Size: 5.3 acres Current Zoning: Mulitifamily (20 units per acre maximum) Utilities: Served by City Water and Sewer The Courtvard Apartments Development Description: Owner: Church Street Housing, L.P. (to be formed) Number of Units: 56 HTC units and 4 Market Rate units; Private Investment: $8.5 million Unit Sizes: 1/1— 675 sf; 2/2 — 950 sf Style: Garden style -elevator served Common Amenities may include: Clubhouse,with kitchen, furnished community room, fitness center, business center; perimeter fencing with controlled gate access; gazebo with sitting area; common elevators Unit Amenities may include: 9 foot ceilings; energy efficient appliances; refrigerators with ice makers; microwave oven; ceiling fan in living room; washer/dryer connections; and green amenity features The property will also have active social services offering residents a variety of programs. The Texas Housing Tax Credit Program requires local governmental financial participation The Texas Housing Tax Credit program provides developers an opportunity to leverage federal tax credits to attract investor equity for the development. The Texas Department of Housing and Community Affairs (TDHCA) is the administrator for the 2015 9% housing tax credit program. The program is a competitive application process. The applications with the highest score in Rural Region 3, the North Texas region, will be positioned for a reservation of tax credits by TDHCA in July 2015 to support the financial structure of the proposed development. Based on the number of credits in Rural Region 3 only one application will be awarded. Seventeen (17) points will be earned by providing a Resolution from the City expressly supporting the Application or Development and fourteen (14) points will be earned by providing the Applicant a Resolution that states a Firm permanent financial commitment from the City as described below. Therefore, we request the City Council consider in February the approval of 1) a Resolution of Support and 2) a Resolution affirming the firm permanent financial commitment for The Courtyard Apartments application. Applications are due to the TDHCA no later than February 27, 2015. Our goal is to have application completed by February 20, 2015, Eligible Forms of Local Governmental Commitment for maximum points Local Governmental Participation Required: $65,000 for a 60 unit development OR $85,000 for 80 units. The local governmental funding level request is based on the TDHCA criteria which is population X .15 X number of units = required financial participation. 1) Form of a grant or in -kind contribution meeting the requirements AND/OR 2) A permanent loan with a minimum term of fifteen (15) years, minimum amortization period of forty (40) years, and an interest rate no higher than 3 percent per annum. The City may also consider a layering of participation to meet the required dollar amount such as a real property tax abatement, waiver of permitting fees and/or off -site infrastructure cost participation. 1202014 Map Map Parcels Streets Sales Lakes 0 Abstracts Floodplaln- 100yr l� Legal disclaimer ,is m product is for inforation purposes and may not have been prepared for or be suitable for legal, engineering, oY Surveying 11 poses4 IC tloes not represent an on -the -ground survey and represents only the relative location of property boundaries. hops:!/gls.dentoncad.comfaspnet clierNESRINJe6ADF/PrintTaskLayoutTemplatesfdet uit.Mm