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07/07/2014-CC-Agenda Packet-RegularSTEXAS AGENDA CITY COUNCIL MONDAY, JULY 79 2014 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: June 16, 2014 -Work Session June 16, 2014 - City Council b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Engaging Brooks Cardiel, PLLC for Audit Services for Fiscal Year 2014/2015. 6. Conduct a Public Hearing Regarding a Request From David &Julia Reisch for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Structure at 2504 Chippewa Trail. 7. Consider, Discuss, and Possibly Approve a Request From David &Julia Reisch for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Structure at 2504 Chippewa Trail. S. Conduct a Public Hearing Regarding a Request From Gerald Bridges for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Structure at 1701 Duck Creek Road. 9. Consider, Discuss, and Possibly Approve a Request From Gerald Bridges for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Structure at 1701 Duck Creek Road. 10. Consider, Discuss, and Possibly Approve Ordinance #074044 Changing the Name of Silver Spur Drive to Sanger Circle Drive and Changing the Name of Stagecoach Trail to Lakepark Drive. 11. Consider, Discuss, and Possibly Approve a Development Agreement to Defer the Construction of Public Improvements for the Final Plat of Sanger Circle Phase lA. 12. Consider, Discuss, and Possibly Approve the Final Plat of Sanger Circle Phase j; 1A, Located west of Marion Road and North of FM 455. 13. INFORMATION ITEMS: a) Financial and Investment Report -May b) Letter From Texas Department of Insurance Regarding Public Protection Classification 14. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the ge 7al�ublic at all time's,, and said notice was posted on the following date and time: [ /Li//Vi .6. ��/5' at i;'iL m. and shall remain posted until meeting is Tami Taber, City Secretary City of Sanger, Texas �yoV SANc t> TEXAS " This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORKSESSION June 16, 2014 PRESENT: Mayor Thomas Muir, Councilman Scott Stephens, Councilman Bilyeu and Councilman Allen Chick ABSENT: Councilman Billy Ezell and Councilman Russell Martin OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Cheryl Davenport Finance Director 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:08 p.m. 2. Budget Workshop. City Manager gave a PowerPoint presentation. - Moved departments that were previously split between the General Fund and Enterprise Fund to an Internal Service Fund. - Most revenues in the General Fund are flat, but are slightly up in the Enterprise Fund. Property tax is up about 5%, while building permits and fees are down. - Ongoing Capital Projects include the I-35 water and sewer lines, McReynolds Road, wastewater treatment plant expansion and the Jones, Sims, Kirkland and Smith street rehabilitation. - It is projected that there will be one million dollars in reserves in both the General and Enterprise Fund by the end of 2014. The current balance in storm recovery is $242,000 and the current balance in sewer capital improvements is $279,000. - City Manager suggested raising sewer rates by 15% to pay the interest payment on bonds for the sewer plant rehabilitation, raise water rates 6% to cover a possible 3% increase in wholesale water costs and an increased cost of service, adding a fee of $2.00 per meter, per month for a groundwater district fee and a $1.00 per month to the electric base rate to cover increased transmission costs. - Suggested personnel changes include a 2%merit raise, increasing the monthly insurance stipend from $650 to $675 per employee, add afull-time employee in the Street Department starting in March, add a part-time employee in the Water Department and possibly adding a full-time Economic Development Director. The next scheduled budget workshop will be July 7, 2014. 3. Adjourn. Mayor Muir adjourned the meeting at 7:02 p.m. MINUTES: CITY COUNCIL MEETING June 16, 2014 PRESENT: Mayor Thomas Muir, Councilman Gary Bilyeu, Councilman Scott Stephens and Councilman Allen Chick ABSENT: Councilman Billy Ezell and Councilman Russell Martin, OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Eddie and Meghann Piercy 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:10 p.m. Mayor Muir led the Invocation followed by Councilman Stephens leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). None. CONSENT AGENDA 3. a) Approval of Minutes: June 2, 2014 -Work Session June 2, 2014 - City Council b) Disbursements c) Consider Reappointing Existing Board Members: Planning and Zoning Commission -Justin Allen -Place 2 Sandra Hensley - Place 4 Sherri McCandless - Place 6 Board of Adjustment -Justin Allen -Place 2 Sandra Hensley -Place 4 Sherri McCandless - Place 6 Parks Board -Lee Allison - Place 2 Tom Swartz -Place 4 Carrie Bilyeu - Place 6 Library -Elizabeth Dunn -Place 2 4A -Elizabeth Springer Vickie Jenkins Don Gillum John Jacobs Fred Yeatts 4B - Jeff Springer Beverly Branch John Payne Beverly Howard Will Dutton Barbara Martin Christy Crutsinger Councilman Bilyeu made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. No items. 6. INFORMATION ITEMS: a) All American Dogs Report - May 7. Adjourn. Mayor Muir adjourned the meeting at 7:17 p.m. PAGE: 1 6/18/2014 11:47 AM A / P CHECK REGISTER PACKET: 06650 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / Z.D. DESC *VOID* VOID CHECK *VOID* VOID CHECK 1 ASHLEY D MATHEW 1-06042014 OVER PAYMENT 25610 AUSTIN LANE TECHNOLOGIES, INC I-20140609 YEARLY MAINTENANCE 23600 AUSTIN TURF L TRACTOR I-801954 HYDROLIC SEAL KIT 00440 BRA20S ELECTRIC I-30105-RI-1 BRA20S ELECTRIC 14560 C 6 G WHOLESALE I-44175 UNIFORM PARTS SHIRT 22300 CARD SERVICE CENTER C-0154075 CARD SERVICE CENTER I-00752928 EXTERNAL HARD DRIVE I-007903 WET CAT FOOD I-014106 REFRESHMENTS POLAR I-0495501 MISC SUPPLIES - REOPENING I-05052014 U DESIGN WORDPRESS THEME I-05132014 MISC SUPPLIES - REOPENING I-05142014 MISC SUPPLIES - REOPENING I-05152014 REFRESHMENTS DCLAB I-06012014 10" BOOTS I-1400 MISC -SUPPLIES - REOPENING 1-164127666534355 SPRING LUNCHEON I-16412001674036 SPRING LUNCHEON I-21712 FLOUER FOR 778 MOTHER I-22330, MISC SUPPLIES I-2777585971728222 TCCA ANNUAL CONE I-321 HOTEL AND REGISTRATION I-35893 MISC SUPPLIES - REOPENING I-4804908 FILTERING SOFTWARE I-5299630 COLLABORATIVE SUN t,IB PRO I-6334622 MISC SUPPLIES - REOPENING I-69177 MISC SUPPLIES I-9984-4 MISC SUPPLIES - REOPENING I-A38805 MISC SUPPLIES CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO$ AMOUNT V 6/18/2014 057266 **VOID** V 6/18/2014 057267 **VOID** R 6/18/2014 25.000R 057260 25.00 R 6/18/2019 R 6/10/2014 R 6/18/2019 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R � 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R G/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 R 6/18/2014 3, 623.75CR 0572fi1 3, v'23.75 125,86CR 057262 125.86 13, 506.32CR 057263 13,506.32 193.97CR 057264 193.97 11.98 057265 69.99CR 057265 15.98CR 057265 23.54CR 057265 11.25CR 057265 237.000R 057265 33.2.9CR 051265 33.38CR 057265 8.000R 057265 2,360.000R 057265 46.23CR 057265 15.82CR 057265 196.59CR 057265 59.49CR 057265 26.02CR 057265 250.000R 057265 617.55CR 057265 29.99CR 057265 40.000R 057265 36.10CR 057265 4.20CR 057265 21.54CR 057265 29.90CR 057265 26.44CR 057265 4,181.00 6/18/2014 11:47 AM A / P CHECK REGISTER PACKET: 06650 Regular Payments VENDOR SET: 99 c BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 20410 CARE NOW CORPORATE I-924681 JAMES BERMAN- TEST 11570 CULLIGAN I-07/01-07/31 WATER BOTTLE SERVICE 20980 EXPRESS SERVICES, INC. I-14166080-3 FOSTER/SAAVEDRA I-14197352-9 SAAVEDRA 27330 FM SUPPLY I-5630 LIGHTS AND BATTERIES 18790 FUELMAN I-NP41526049 FUEL USAGE 01070 GALLS INC. I-001710094 WOMENS DUTY ➢OOTS I-002039340 ORGANIZER AND SOCKS 17380 THE GLOVE GUY I-35705 NEW LEATHER WORD GLOVES 08900 GOLDEN TRIANGLE FIRE I-14325 SPRINKLER SYSTEM 16900 GET PUBLIC SAFETY SUPPLY I-042286 CONTRACT FOR UNIFORMS I-042413 CONTRACT FOR UNIFORMS I-042414 CONTRACT FOR UNIFORMS I-042415 CONTRACT FOR UNIFORMS I-042416 CONTRACT FOR UNIFORMS I-042411 CONTRACT FOR UNIFORMS I-042418 CONTRACT FOR UNIFORMS 08760 GT DISTRIBUTORS INC I-INV0497104 12 GA CARTRIDGE 1 HAMAONSI PAR I-06112014 PLUMBING REIMBURSE 15780 ITRON 1-257661 SOFTWARE MAINTENANCE PAGE: 2 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NOS AMOUNT R 6/18/2014 35.000R 057268 35,00 R 6/18/2014 43.85CR 057269 43.85 R 6/18/2014 708.94CR 057210 R 6/18/2014 584,40CR 057270 1,373.34 R 6/18/2014 11016.01CR 057271 1,016.01 R 6/18/2014 31402.21CR 057212 3,402.21 R 6/18/2014 129.99CR 057273 R 6/18/2014 18.000R 057273 147,99 R 6/18/2014 115.000R 057274 115.00 R 6/18/2014 370.000R 0572'25 370.00 R 6/18/2014 L03.34CR 057276 R 6/18/2014 183.34CR 057276 R 6/18/2014 84.96CR 057276 R 6/18/2014 70.98CR 057276 R 6/18/2014 82.89CR 057276 R 6/18/2014 259.79CR 057276 R 6/18/2014 175.78CR 057276 1,041.08 R 6/18/2014 8.22Cii 05727J 8.22 R 6/18/2014 150.000R 057278 150.00 R 6/18/2014 738.05CR 057279 738.05 PAGE: 3 6/18/2014 11:47 AM A / 2 CHECK REGISTER PACKET: 06650 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.O. DESC 01300 JAGOE-PUBLIC CO., INC. 1-00328739 HOT 14IX ASPHALT 17890 LABOR LAW CENTER I-300351 STATE AND FEDERAL POSTER 25060 LEMONS PUBLICATIONS INC I-2772 LEMONS PUBLICATIONS INC 10730 MABAK DIRECTIONAL DRILLING,CORP. I-5154 12" WATER LINE REPAIR 02970 OFFICE DEPOT I-712954557001 MOBILE OFFICE/GATORADE I-712954948001 MOBILE OFFICE/GATORADE 1-716796103001 OFFICE SUPPLIES I-716796154001 OFFICE SUPPLIES 06740 OFFICE MAX INC. I-257661 COPY PAPER S CALENDARS 1 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-005136 SLEEVES, PORTS FOR SIGNS 1-005385 SLEEVES, PORTS FOR SIGNS 1 PAYNE, JOHN I-JUNE 4 2014 COMM CENTER 02050 PITNEY BOWES, INC. I-1350363-JN14 LEASING CHARGES 02170 REINERT PAPER & CHEMICAL, INC. I-315363 JANITORIAL SUPPLIES I-315576 PAPER TOWELS, CLEANERS 12820 RICOH USA, INC I-5031.129593 COPIER LEASE 22140 ROCKY RUNNELS 1-100 FT SET BACK MOWING' I-1004 LAKE RIDGE MOWING I-322 DEER RUN MOWING I-403 S 7TH MOWING I -SW CORNER 8TH/ELM MOWING CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NOS AMOUNT R 6/18/2014 283.92CR 057280 283.92 R 6/18/2014 224.55CR 057281 224,55 R 6/18/2014 255.000R 057282 255,00 R 6/10/2019 8,028.OSCR 057203 8,028.05 R 6/18/2014 239. 52CR 057289 R 6/18/2014 177,61CR 057284 R 6/18/2014 45.95CR 057284 R 6/18/2014 232.79CR 057284 695.87 R 6/18/2014 60.50CR 057285 60.50 R 6/18/2014 1,761.32CR 051286 R 6/18/2014 42.20CR 051286 1,803.52 R 6/18/2014 200.00CR 057287 200.00 R 6/18/2014 540.00CR 057288 590.00 R 6/18/2019 174.62CR 057289 R 6/18/2014 83.58CR 057289 258.20 R 6/18/201A 680.40Cfi 057290 688.40 12 6/18/2014 200.000R 057291 R 6/18/2014 100.000R 05729L R 6/18/2014 100.000R 05729L R 6/18/2014 100. POOR 057291 R 6/18/2014 200.000R 057291 700.00 6/18/2014 11:47 AM PACKET: 06650 Regular Payments VENDOR SET; 99 HANK POOL POOLED CASH ACCOUNT VENDOR BANE / I.D. DESC 02910 UPPER TRINITY I-412"1406 UPPER TRINITY 23760 VAULTLOGIX I-1718845 SERVER BACK UP 1YR REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: G A / P CHECK REGISTER PAGE: 4 CHECK CttECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NOB AMOUNT R 6/18/2014 21F62',96CR 057292 21,627.96 R 6/18/2014 878.40CR 057293 878.40 NO$ DISCOUNTS CHECK At]T TOTAL APPLIED 32 0.00 66,341.02 66,341.02 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 34 0.00 66, 341.01. 66,391.02 6/16/2014 10:47 AM A / P CHECK REGISTER PACKET: 06647 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NmE / I.D. URIC TYPE DATE 23800 SAM HOUSTON STATE UNIVERSITY 1-06162014 COMMAND STAFF LEADERS R 6/16/2014 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I-5/2014 KEYSTONE FLEX ADMINISTRATORS, R 6/16/2014 ** T O T A L S '' NO$ DISCOUNTS REGULAR CHECKS: 2 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 REGISTER TOTALS: 2 0.00 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK DISCOUNT AMOUNT NO# PAGE: 1 CHECK AMOUNT 195.000R 057258 195.00 227.SOCR 057259 227.50 CHECK AMT TOTAL APPLIED 422,50 422.50 0.00 0.00 0.00 PIGS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 422.50 422.50 S u�ge�c TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑Workshop ❑Executive El Public Hearing Reviewed by Legal Lj Yes ❑ Not Applicable Council Meeting Date: July 7, 2014 Submitted By: Cheryl Davenport City Manager Reviewed/Approval Initials Date ?_q� —IC ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider Approval of Engaging BrooksCardiel, PLLC for Audit Services for 2014. FINANCIAL SUMMARY ❑N/A ❑GRANTFUNDS ®OPERATING EXPENSE ❑REVENUE ❑CIP ®BUDGETED ❑NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEAR(S) TOTALS Proposed Expenditure Amount 49,000 41,573 23,480 Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Four responses were received for the request for proposal for audit services from Boucher, Morgan and Young PC, BrooksCardiel, PLLC, Patillo, Brown & Hill LLP, and Weaver LLP. The responses were reviewed by the City Manager and Finance Director and narrowed to two ferns: Boucher, Morgan and Young (BMY) and BrooksCardiel. The two firm's qualifications were weighed and compared and follow up questions asked of the two firms. Because of the following qualifications, we recommend award to BrooksCardiel: • Specializes in government and not -for -profit auditing and provides only audit services to their clients • Their firm philosophy is for the most experienced staff to perform fieldwork including a partner and senior associate full time • All references contacted stated that BrooksCardiel was thorough and knowledgeable and follow up questions supported this • During the review of the proposals, BrooksCardiel provided the most timely responses • Their fee proposal was for 3 years with slight increases in 2015 and 2016 STAFF OPTIONS & RECOMMENDATION Staff recommends awarding the audit engagement to Brooks Cardiel for the fiscal year ending 9-30-14. List of Supporting Documents: Prior Action/Review by Council, Boards, Commissions or Other Agencies: tbROOKSUARDIEL, PLLC — Certified Public Accountants 'ROFESSIONAL 1 DITING SERVICES Prepared for: City of Sanger, TX Prepared by BrooksCardiel, PLLC 1095 Evergreen Circle, Ste 200 The Woodlands, Texas 77380 281.907.8788 info Rs BrooksCardiel.com www. BrooksCardiel. com Issued: 07.01.2014 Statement of Confidentiality All informaflon, data, client references and reference contact information embodied in this proposal axe strictly confidential and are supplied on the understanding that they will be held confidentially and not disclosed to third parties without the prior written consent of BrooksCardiel,. PLLC. BROOKSCARDIEL, PLLC Certified Public Accountants Letter of Transmittal Executive Summary Firm Qualifications and Experience .......................................... I J Partner and Staff Background.................................................... Specific Audit Approach.............................................................. Proposed Timeline. . . . . . . . . . 281.907.8788 1 www.BrooksCardiel.com ............................ 2 CostProposal.................................................................................................................................. 20 "Professional Service ioifli Personal Pride" `1BROOKSCARDIEL, PLLC Certified Public Accountants Dear City of Sanger, 281.907.8788 1 www.BrooksCardiel.com City of Sanger, Texas 502 Ehn Street Sanger, TX 76266 On behalf of BrooksCardiel, PLLC, we are pleased to have the opportunity to submit the following proposal and provide professional auditing services to the City. As you will find, we are committed to exceeding our client's expectations and have prepared the following proposal to outline our experience and services to be provided. If selected to be the City's independent auditor for the years noted we will perform the work stated in the following proposal with those services conforming in all aspects to the requirements stated therein. BrooksCardiel, PLLC was created with the belief that audit services can be provided in a more ji efficient and cost effective manner by limiting the firm's staff to include only experienced professionals while leveraging the most recent technology. Our partners have extensive experience auditing governments of all sizes with a particular focus on cities similar to the City of Sanger, Texas. We believe that we axe the right choice to be the City's auditor for the following reasons; • Timeline —Our firn focuses solely on performing audits and is not burdened with a tax season, which can often cause delays in the issuance of audit reports. Once we establish a timeframe for your audit, report delivery, and presentation, we honor our commitment. Our firm believes in working the hours necessary to serve our clients and meet the audit schedule as further detailed in this proposal. • Experience -The partners of BrooksCardiel, PLLC have performed approximately 200 audit engagements of approximately 70 different governmental entities including 40 different cities. We understand the challenges governmental entities face and developed our audit approach around these challenges. • Quality -When you engage BrooksCardiel, PLLC, you know that experienced professionals are performing every step of the engagement and that you will have easy access to a decision maker within the firm at all times. No interns or recent college graduates will be performing your audit. © „Professional Seraice wit/t Personal Pride„ BROOKSCARDIEL, PLLC 281,907.8788 1 www.BrooksCardlelxom Certified Public Accountants • Customer Service - Our customer service based an approach has allowed us to form long lasting relationships with our clients that often extend well beyond the term of our initial engagement. Unlike larger firms, we pride ourselves on the ability to provide a personal and unique audit experience unmatched by our peers. The City will have direct access to our highest level of expertise throughout the term of the relationship; before, during, and after the audit is complete. This proposal is a firm and irrevocable offer ending 120 days subsequent to the date specified for opening the proposals. If you have any questions regarding this proposal please contact Michael Brooks at MBrooks@BrooksCardiel.com Sincerely, 6 Michael Brooks, CPA Audit Partner BrooksCardiel, PLLC 1095 Evergreen Circle, Suite 200 The Woodlands, TX 77380 (281) 907-8788 © "Professional Serulce with Personal Pride, BROOKSCARD►IEL, PLLC Certified Public Accountants 1 M About Us 281.907,8788 1 www.BrooksCardielxom BrooksCardiel, PLLC was created with the belief that an and consulting services can be provided in a more efficient and cost effective manner. With a team of experienced professionals who understand the challenges each client faces we are committed to providing exceptional service and exceeding our client's expectations. Headquartered in the Woodlands, Texas, BrooksCardiel was founded by Certified Public Accountants who are dedicated to performing governmental audits. The partners of BrooksCardiel, PLLC have performed approximately 200 audit engagements of approximately 70 different governmental entities, including 40 different cities. Specializing in governmental and not -for -profit auditing, we understand the unique environment and regulatory challenges governments face. We strive for excellence in our methods and operating principles and have built our client relationships on the foundation of quality results. Through heavy partner involvement we are able to gain a profound understanding of our clients operations which enables us to provide the finest tailored services and recommendations possible. Unlike larger firms, we seek to eliminate the inexperience of the middle man and connect each client with our highest level of expertise in an effort to streamline every engagement. Our goal with every client is to provide exceptional customer service and believe that establishing and maintaining positive long-term relationships is essential to success. "At BrooksCardiel, PLLC we are committed to exceeding our client's expectations and pride ourselves on the ability to provide a personal and unique experience unmatched by our peers. Our goal with every client is to provide exceptional customer service through accessibility, efficiency, quality and knowledge of our clients on a personal level." Why we are different? Our firm was created with the belief that our clients deserve exceptional auditing services while still being cost effective. We feel a "traditional" engagement team utilizing inexperienced staff auditors is outdated and ineffective. We seek to eliminate the inexperience of the middle man and connect the City with our highest level of expertise in an effort to gain efficiency and increase quality in every engagement. Our partners insist on being involved in every aspect of your audit. What we do? Audit and assurance services: ■ CAFR Preparation ■ Franchise Tax Audits ■ Yellow Book Audits ■ Sales Tax Audits ■ OMB A-133 Audits ■ Motel/Hotel Tax Audits ■ Annual Financial ■ Fraud Examinations and Statement Audits Investigations "Professional Service vitX Persona! Pride" BROOKSCARDIEL, PLLC Certified Public Accountants Executive Summary Qua Ity 281.907,8788 1 www3rooksCardieLcom Our partner involvement through each step of the audit process allows us to gain a profound understanding of your operations and enables us to provide the finest tailored services and recommendations possible. Unlike larger firms, we seek to eliminate the inexperience of the middle man and connect the City with our highest level of expertise in an effort to streamline every engagement. The partners at BrooksCardiel, PLLC have dedicated their practice to serving the needs of governments across Texas. We are not the largest firm around, but we consider ourselves to be the best at what we do. Our unique firm structure allows us to go the extra mile and spend the extra time on our clients, ensuring timely delivery of reports and useful recommendations that serve to strengthen the City's internal controls and operations. Our goal is to deliver each and every client with the best audit they've ever received. To us, you are more than a dollar sign, you are our reputation and if we fail you, we fail ourselves. Above all, we seek to maintain, integrity, quality, and impeccable customer service. These qualities are what we believe make BrooksCardiel, PLLC the right fit for your City's professional auditing needs. We appreciate your consideration and the opportunity to provide the City with Professional Service with Personal Pride. Statement of Reprimand. and Disciplinary Action BrooksCardiel, PLLC has never been under terms of a public or private reprimand by the Texas Stated Board of Public Accountancy, SEC, State Society and/or licensing boards of other states nor have we been the object of any disciplinary action. © "Professionol Service euith Personal Pride,. BROOKS Certified Public Accountants i 281907.8788 1 www.BrooksCardiel.com Firm Qualifications and Experience Public Sector and Governmental Experience BrooksCardiel, PLLC has dedicated professionals knowledgeable in government accounting audit and financial reporting. With numerous years of experience in the public sector, our auditors possess the knowledge and capability to support your government's auditing and assurance needs. Our support structure, resources and training are devoted to providing govermuents with accurate, prompt, and efficient audits and financial related services. In addition, BrooksCardiel is a member of AICPA's Government Audit Quality Center which provides added support to our professionals through up-to-date training and resources. With an in depth knowledge of OMB A-133 audits, the latest GASB pronouncements, Comprehensive Annual Financial Reports and state and federal regulations we aim to provide each of our clients with the most efficient audit and long-term guidance possible. Our focus lies on exceptional customer service which we accomplish through accessibility, efficiency, quality and knowledge. Participation in Professional Organizations ' We believe that it is essential to participate in professional organizations to stay abreast of industry trends and changes. Our firms commitment to the public sector is evidenced through our active participation/memberships in the following professional organizations: AICPA American Institute of Certified Public Accountants GAQC Government Audit Quality Center TSCPA Texas Society of Certified Public Accountants ACFE Association of Certified Fraud Examiners GFOA Government Finance Officers Association Irl addition, we are members of the GFOA Special Review Committee and encourage and assist local governments to go beyond the minimum requirement of generally accepted accounting principles. "Professional Service evitk Personal Pride, BROOKSCARDIEL, Pac Certified Public Accountants 281.907.8788.1 www.BrooksCardielxom Firm Qualifications and Experience Continuing Professional Education Each of our professionals are in compliance with the CPE requirements of the AICPA, Texas State Board of Public Accountancy and Generally Accepted Government Auditing Standards (Yellow Book). Each professional receives a mandatory 40 hours of continued education credits annually with at least 24 hours of governmental specific training biennially. These CPE records are open to our clients for review and will be made available upon request. Certificate of Achievement for Excellence in Financial Reporting As members of the GFOA (Government Finance Officers Association) Special Review Committee, we assist local governments in going beyond the minimum requirements of generally accepted accounting principles to achieve the Certificate of Achievement for Excellence in Financial Reporting. We understand the importance of this highly regarded award and will go to great lengths to work with the City to achieve this on an annual basis. The partners at BrooksCardiel, PLLC will prepare your CAFR and assist in the preparation of the City's response to all GFOA comments, if any. The following is a sample of current BrooksCardiel audit clients who have recently submitted a CAFR to the Certificate of Achievement Program of the GFOA: Most Recent Year 2013 2013 2013 2013 2013 Government of Azle, Texas City of Sachse, Texas Ci of Heath, Texas City of Taylor, Texas Citv of Gonzales, Texas „Professional Service wifX Personal Pride' BROOKS', - 281.907.8788 I www.BrooksCardiel.com Certified Public Accountants Firm Qualifications and Experience Single Audit (OMB Circular A-133) All government and non-profit entities that spend more than $500,000 a year in federal funds axe required by the Office of Management and Budget (OMB) to submit to an A-133 audit. Our partners have extensive experience with (OMB) Circular A433 and have performed yellow book and single audits for numerous governments on a variety of federal grant programs including, funds received under the American Recovery and Reinvestment Act. ARRA funds include additional compliance requirements increasing the amount of data to be reported and analyzed. We will review the City's accounting records and determine the need for a single audit meeting the criteria noted above. As part of our single audit, we will evaluate the City's internal controls over grant compliance and the financial statements. We will develop a risk based audit program and determine if the City is meeting all compliance and financial requirements associated with their federal grants. Once complete, we will Y assist the City with the submission of their single audit reporting package to the Federal Audit Clearinghouse or other required authoritative body. We will provide the City with a bound single audit report which will include our findings, schedule of expenditures of federal awards, and Auditor's opinion under Circular A-133, Governmental Auditing Standards Quality Control and Peer Review BrooksCardiel, PLLC participates in the Texas State Board of Public Accountings peer review program. Firms can receive a rating of pass; pass with deficiencies or fail. The firm underwent peer review according to the Statement on Quality Control Standards No, 8, A Firm's System of Quality Control, effective as of January 1, 2012 in March 2013. BrooksCardiel, PLLC received the highest rating possible under the program. The System Review Report is located below for your review. "Professional Seroice with Personnl Pride' kBROOKSCARDIEL, PLLC i Certified Public Accountants Willi Accounting & Consulting Group, LLP Certified Ribbe Acmuntante Systrm Review Report 281.907.8788 1 www.BrooksCardtel.com h4arch 5. '013 1'o file Parmets of Brooks. Cardicl Fe Company. I'LLC And the Peer Review C'nnunittee of the 'I'exas Society of CPAs We have reviewed the system or duality control kr the accounting and tnaiiting practice Of' Brooks. Cardicl K Company. I>LLC (the First) in effect for the year ended November 30, 2012. Our peer review was conducted in accordance with fits Standards for Perlitrming and Reporting on Peer Reviews established by the Peon Review Board of•the American lItS11tUt0 of Certified Public Accountants. As part of our peer review, we considered reviews by regulatory entities. if applicable. in determining the nature Mid eNmnt or our procedures. -file firm is rezponsible f'or designing it system of quality control and complying with it to provide the him with reasonable assurance of perlonning and reporting in conibmtity, with applicable professional standards in all material respects. Our responAbility is to express an opinion on file design or the System or quality control and file firers compliance therewith based on our review. The nature. objectives. Scope. limitations or. and the procedures performed in it System Review are described in the standards at www.alcxf-oreh+,1tJ! nt_Zi'?:• As required by the standards, engagements selected for review included engagements perlbnned under Government Audiling Standards and audits of employee benefit plans.. In our opinion. the system of quality control for the accounting and auditing practice of Brooks. C'nrtlid &. Company. PLLC'. in effect 1'or file ycau' ended November 30._01'_. has been suimhly designed :red complied with to provide the firm with reasonable assuranuc of perlunning and reporting in conformity with applicable professional standards in Lill material respect. Firms call receive it rating ol'p<ncs, pasts frith dcpeiengflea9 orJoH. Brooks. Cardicl & Company. PI.LC has reeeicetl it peer review rating of pass. sAiCAcud�t r c`im7A+uC�G;.��1,s��y�nr::,G�it Accavating and Consulting Group, UP Y700 Stu Pedro NE At6uquerque NM Alt le „Professiorml Seroice with Personal Pride„ BROOKSCARDIEL, PLLC Accountants 281.907.8788 1 www,BrooksCardiel.com Firm Qualifications and Experience City and County Government Engagements and References Government Proprietary � Confidential Information "Professional Seraice mltH Personal Prfde" 4BROUKSCARDIEL, PLLC 281.907.8788 1 www.BrooksCardielxom Certified Public Accountants I I Partner and Staff Background Mike is a Certified Public Accountant and Six Sigma Greenbelt with approximately 10 years of experience in auditing, internal control evaluations, and other professional accounting services. Michael began his career at a regional accounting firm that specializes in auditing governmental and not -fox -profit entities and became a part of the management team. He later joined a leading SEC auditing firm where he specialized in public sector clients, small -cap publicly traded companies and other complex accounting issues while leading the firms public sector practice. Michael graduated with his BBA in Accounting from Sam Houston State University and received his CPA from the Texas State Board of Public Accountancy shortly after. He has completed or assisted in the completion of approximately 100 public sector audits and over 25 single audits in accordance with OMB Circular A-133. He has extensive knowledge of GASB 54-64, is a member of the Government Finance Officers Association, GFOA Special Review Committee and American Institute of CPAs. Educational Background ■ Certified Public Accountant, State of Texas ■ BBA in Accounting, Sam Houston State University ■ Certified Six Sigma Greenbelt Experience ■ 10 years of private sector and public accounting experience ■ Completed or assisted with completion of approximately 100 public sector audits ■ Completed over 25 single audits in accordance with OMB Circular A-133 ■ Implementation of GASB 54 through 65 Professional Organizations ■ Government Finance Officers Association ■ GFOA Special Review Committee ■ American Institute of CPAs (AICPA) ® - "Professional Service witX Personnl Pride„ 4BRooKSCARDIEL, PLLC 281.907.8788 1 www.BrooksCardielxom Certified Public Accountants I 1 Partner and Staff Background Anthony Cardiet, CPA, CFE Partner Anthony began his career at a regional accounting firm based in Texas that specializes in auditing governmental and not -for -profit entities. His experience included governmental entities with over $250 million dollars in assets and revenues, sovereign nations, and an extensive list of cities, counties, and other governmental entities. Anthony later served as CFO for a leading oil and gas information company and brokerage. hi past experience he acted as operations manager for ITS as well as for the United States Army. Anthony graduated with his BS in. Accounting from Northwest Missouri State University, received his CPA from the Texas State Board of Public Accountancy and CFE from the Association of Certified Fraud Examiners. He is a member of the Government Finance Officers Association, GFOA Special Review Committee, Vice President of the Association of Certified Fraud Examiners Houston Chapter, a member of the American Institute of CPAs and the. Texas Society of Certified Public Accountants, Educational Background ■ Certified Public Accountant, State of Texas ■ BBA in Accounting, Sam Houston State University ■ Certified Six Sigma Greenbelt Experience ■ 10 years of private sector and public accounting experience ■ Completed or assisted with completion of approximately 100 public sector audits ■ Completed over 25 single audits in accordance with OMB Circular. A-133 ■ Implementation of GASB 54 through 65 Professional Organizations ■ Government Finance Officers Association ■ GFOA Special Review Committee ■ American Institute of CPAs (AICPA) ® „Professional Service wiHi Personal Pride„ 0( KSCARDIEL, PLLC 281.907.8788 1 www.BrooksCardiel.com �+ — Certified Public Accountants Partner and Staff Background Louis began his career at a regional accounting firm that specializes in auditing governmental and not -for -profit entities. Louis also has experience auditing public sector clients, small -cap publicly traded companies as well as large Fortune 500 and international companies while employed at PriceWaterhouseCoopers. Louis Breedlove Senior Associate Educational Background ■ BBA in Accounting, Southwestern Assemblies of God University Experience ■ 4 years of private sector and public accounting experience ■ Implementation of GASB 54 through 65 ■ CPE — Yellow Book Compliant ■ Government Finance Officers Association ■ GFOA Special Review Committee ■ American Institute of CPAs (AICPA) ® "Professional Service eurl/t Personal Pride„ SROOKSCARDIEL, PLLC Certified Public Accountants Specific Audit Approach Audit Segmentation and Staff Hours 281.907:8788 1 www.BrooksCardiel.com Financial Audit Senior Associate Partner Reviewing Partner Risk Assessment and Control Evaluation 20 20 5 Cash 16 8 4 Revenues and Receivables 20 15 5 Capital Assets 16 10 4 Accounts Payables & Expenditures 20 15 5 Long -Term Liabilities 20 15 10 Deferred Revenue 10 5 2 AIR Preparation 25 20 5 Knowledge Based Audit Approach BxooksCardiel uses aknowledge-based audit methodology to efficiently and effectively perform financial statement audits of governmental entities in accordance with auditing standards generally accepted in the United States of America (GAAS). This is accomplished by obtaining an understanding of the City and its environment to sufficiently assess the risk of material misstatement. Audit procedures are then designed and performed in response to the risk of material misstatement. All audit procedures performed will be done so by the professionals of BrooksCardiel, PLLC who are dedicated to maintaining a presence throughout the an process. Their goal in this is to reduce the burden on City staff while adhering to the established budget and timeline. These procedures are more fully detailed in the Audit Approach section of this proposal and will be conducted in accordance with the following standards: ■ Generally Accepted Auditing Standards established by the American Institute of Certified Public Accountants. ■ Financial Audit Standards established by the General Accounting Office's 1 Government Auditing Standards. ■ All provisions of the Single Audit Act and the U.S. Office of Management and Budget Circular (OMB) A-133 audits of states, local governments and not -for - profit organizations. '"Professional Service with Personal PriAe�• BROOKSCARDIEL, PLLC 281.907.8788 1 www.BrooksCardiel.com -- Certified Public Accountants Specific Audit Approach Planning The planning phase involves developing the overall audit strategy for the expected activities, organization, and staffing of the audit. We will plan the audit to respond to the assessment of the risk of material misstatement based on our understanding of the City, its environment, and internal controls. Our understanding of the City and its environment will include the following: ■ Industry, regulatory, and other external factors; ■ Nature of the City; ■ Objectives, strategies and related risks that may cause material misstatement of the financial statements; ■ Measurement and review of the City's financial performance; ■ Internal controls Prior to our first day of field work, we will schedule a meeting to discuss the desired timeframe, estimated report delivery, and extent of management and auditor responsibilities as it relates to the audit. �Internal Control Evaluation Audit standards require that we obtain an understanding of the City sufficient to evaluate the design of the internal controls and to determine whether they have been implemented. Our understanding of the City's internal controls will include the control environment, risk assessment, information and communication systems, control activities, and monitoring controls. Our risk assessment and control evaluation will include: ■ Conducting interviews of selected management and staff; ■ Evaluating the City's financial reporting and management policies, budget documents and process, and informational systems; ■ Documenting our understanding of the City's entity wide control environment and activity level controls; ■ Testing the design and implementation of selected key controls by performing a walk- through of the selected transaction class; ■ Testing the operating effectiveness of selected controls. ® „Professional Sereice:oith Personal Pride„ BROOKSCARDIEL, PLLC 281.907.8788 1 www.BrooksCardiel.com ,y Certified Public Accountants Specific Audit Approach ■■'I I 1 Internal Control Evaluation Com The results of our risk assessment will allow us to identify and assess the risk of material misstatement within the City and design the extent, nature, and timing of our substantive audit procedures and develop our audit plan. Any control deficiencies identified during the planning phase and interim audit will be communicated to management immediately. ■ ■ ■'` ' Field Work and Substantial Testing Based on the results of our risk assessment and internal control evaluation, a specific audit plan will be designed to focus expanded procedures on areas with the greatest risk of material misstatement, error, and fraud. We will use tests of details, substantive analytical procedures, or a combination of the two to conclude on the reasonableness of the given transaction class or account balance. Typical substantive procedures include: ■ Agreeing the financial statement elements to the underlying accounting records including year-end account balances and transaction activity occurring throughout the year; ■ Confirming cash held in bank and investment accounts, accounts receivable, inventory held by others, and material grants; ■ Perform specific analytical procedures - considering historical trends and events within the City. Statistical Sampling and Sample Sizes The extent to which statistical samplirig will be used and related sample sizes will be determined based on the results of our risk assessments. Electronic Data Processing BrooksCardiel, PLLC will utilize current technology to complete your audit. Electronic data processing will be used throughout the audit to extract data from your City's accounting software. The data will be processed with our audit software to ensure the efficiency of your audit. "Professional Service taitlt Personal Pride„ kBROOKSCARDIEL, PLLC 281.907.8788 1 www.BrooksCardiel.com Certified Public Accountants 1 � M Specific Audit Approach Electronic Data Processing BrooksCardiel, PLLC will utilize current technology to complete your audit. Electronic data processing will be used throughout the audit to extract data from your City's accounting software. The data will be processed with our audit software to ensure the efficiency of your audit. Analytical Procedures Analytical procedures will be used throughout the engagement in almost every aspect of the audit. Procedures will include comparing balances, activities and ratios to historical data, comparative entities, as well as local and regional trends. ■ ■ ■ ■ Completion At the conclusion of every audit, we will decide whether sufficient audit evidence has been accumulated to warrant the conclusion that the financial statements are fairly stated in accordance with generally accepted accounting principles (GAAP). Prior to issuing our audit report we will perform the following procedures: ■ Evaluate the sufficiency and appropriateness of audit evidence obtained; ■ Perform an overall analytical review; ■ Evaluate and conclude on the results of audit procedures, adjustments, and unadjusted misstatements; ■ Provide all adjusting entries noted during the audit to the City Council and management; ■ Prepare or assist in the preparation of the City's Comprehensive Annual Financial Report; ■ Communicate any audit findings and issues with management and those charged with governance. ® .,Professional Service euifh Persannl Pride.. BROOKSCARML, PLLC 281,907.8788 1 www.BrooksCardielxom Certified Public Accountants Specific Audit Approach Compliance with Laws and Regulations Approach to Compliance Testing Compliance with laws and regulations, including but not limited to the Public Funds Investment Act, Texas State Government Code and grants received. Compliance testing will be performed as required by Circular A-133 and the Single Audit Act, grant agreements, financing agreements, or any other compliance requirements as applicable Expectations of City Staff We will expect the City to provide commonly requested schedules such as a schedule of receivables due at year end, a schedule of capital assets that includes additions and disposals, a schedule of cash accounts, a schedule of prepaid insurance and a long-term debt schedule as applicable. We will also expect assistance with the preparation of confirmations to banks, attorneys, debt holders, etc. Progress Meetings Prior to beginning fieldwork, BrooksCardiel will schedule an initial planning meeting with management to discuss the anticipated time frame, audit requests, and client involvement needed to accomplish our goal. During the fieldwork, we anticipate having additional meetings to discuss the audit progress to date, as needed. In addition, we will immediately schedule a consultation should unforeseen issues and audit findings come to our attention. Prior to the conclusion of the audit, we will provide management a copy of any draft findings and welcome client feedback before final issuance of our report and management letter. Quality Control Procedures Every audit engagement undergoes an initial partner and second partner review process. We have structured oux firm around audit quality and take great pride in our ability to offer our clients accurate, efficient, and timely audits. We do not employ any staff auditors. Your audit will be performed by an audit partner and a directly supervised audit senior. With this approach, we are able to minimize mistakes, address issues immediately, and give our clients access to the most experienced personnel in our firm, should they have any questions or concerns. Prior to issuance, our clients are provided with the draft financial report and letters for review. .,Professional Service zuitlt Personal Pride' ' T, )BROOKSCARDIEL, PLLC - Certified Public Accountants Proposed Timeline 281.907.8788 1 www.BrooksCardiel.com The following is a proposed schedule for Lite completion of the City's financial statement audit and required reports. BrooksCardiel shall meet and agree to the final timeline which is too be determined by the City's Finance Director. - Financial Statement Audits August Sept. Oct Nov Dec Jan Feb ninary Audit Work Completion Work Completion Reports and Management Letter to council ®e, "Professionnl Service xnit6 Personnl Pride" t BROOKSCARDIEL, PLLC Certified Public Accountants Cost Proposal Total. A114nclusive Maximum Price 281.907.8788 1 w .BrooksCardiellcom Name of Firm: BxooksCardiel PLLC Certification that the person signing this proposal is entitled to represent the Firm and authorized to sign a contract with the City of Sanger, Texas. So Certified, Name: Michael Brooks, CPA Title: Partner Total all-inclusive maximum fees for: Fiscal Year "Professional Service with Personnl Pride" BROOKSCARDIEL, PLLC Certified Public Accountants Cost Proposal Total AlMnclusive Maximum Price 281.907.8788 1 www.BrooksCardiet.com We understand that cost is not the only factor considered when making your auditor selection but we also understand the budgetary constraints affecting most governments during the current economic environment. As you are aware, we see the City of Sanger as an important client and one that we would like to do business with into the future. As such, we will offer unlimited technical assistance and guidance at no cost throughout the year. Financial Statement Audit item Audit rt Paner Reviewing Senior Partner Risk Assessment and Control Evaluation 20 $ Service euith Personal Pride' )BROOKSCARD.IEL, r LLB.✓ 281,907,8788 1 www,BrooksCardiel.com — Certified Public Accountants Cost Proposal Rates for Additional Professional Services If it should become necessary for the City to request the auditor to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an additional contract between City of Sanger and the firm. Any such additional work agreed to by the City and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the sealed dollar cost fee. Single Audit (if required) We will work with you to identify any federal awards that might meet the criteria Ior an (OMB) Circular A-133 audit. Should you require a single audit, we will charge a flat rate of $4,000 for a single audit of one major program. Manner of Payment BrooksCardiel, PLLC will bill hours of work completed during the course of the engagement and out- of-pocket expenses incurred in accordance with the firm's dollar cost fee proposal. The invoice shall provide detail, including number of hours completed per individual and billing rate. Interim billing shall cover a period of not less than a calendar month. ® „Professionnl Service euith Personal Pride' p,RCHITECULTURAL ALTEFtRIATIVE **PLANS ARE BE REQUIRED** Date: I Property Address:: eso?�IWy`�'PN//�iO�lr�A /lr�l� Property Owner: 4U/P &A g'lSeN Phone; /6 biz"2iYZ Address: 0,50Y e#11019W14 City, State, Zip: 57An1 gejj Phone Number: `dW"M"22 A Per ARTICLE 3,2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS (f) I am requesting City Council to approve an alternative to use a different material or design if they find that the material or design meets or exceeds the intent of this article after conducting a public hearing. Signature of Applicant Dat Accepted (Building Official) Staff Use Only: City Councli Meetbtg Date: Legal Notices Published: Public Hearing Notices Mailed: Approved / Not Approved by City Council 9404582059 (o/Jrce) Date Clfy of5onger 201 Bollvor/P.O 8ox 1729 Son9eg Tx 76266 940458-4072(fox) www.songertexas.org 2504 CIIIPPE RYA TRAIL LOT 16, BLOCK C, OF INDIAN SPRING ESTATES, PHASE TWO, AN ADDITION TO THE CITY OF SANGER, DENTON COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF RECORDED IN CABINET F, PAGE 192, OF THE PLAT RECORDS OF DENTON COUNTY, TEXAS. 15 F.IP. . � r 25�_BLDQ. ME 1 STORY BRICK RES, 16 e DG /7 1>r 7d�a�� r tGl1„Y'ti1i� {"o �7t}t7tl;�ni'�Y (`rrJrpe/'x.'�'r"<;t3i11�N` �M?PA'tO:y r;1`Jillt� fF`a k� Y; nfA 1 1` n RIGHT-OF-WAY EASEMENT CV v EXECUTED BY A.B. HOLT TO DENTON COUNTY ELECTRIC COOPERATIVE, INC., DATED JUNE 30, 1937, RECORDED IN VOLUME 401, PAGE 195, DEED RECORDS, DENTON COUNTY, TEXAS, BLANKET TYPE EASEMENT DOES AFFECT. ELECTRIC LINE EASEMENT TO BRAZOS RNER TRANSMISSION ELECTRIC COOPERATIVE, INC., DATED FEBRUARYI3, 1942, EXECUTED BY A,B. HOLT, RECORDED IN VOLUME 306, PAGE x 609, OF THE DEED RECORDS OF DENTON COUNTY, TEXAS, BLANKET TYPE EASEMENT DOES AFFECT. 7 GRAPHIC PLOTTING ONLY, THIS PftOPER1Y IS WITHIN ZONE "X", AREAS DETERMINED TO BE OUTSIDE OF A DESIGNATED ]00 YEAR OR 500 YEAR FLOOpPLAIN AS SHOWN BY FIRM MAP COMMUNITY —PANEL NUMBER 48121CO205 F ,DATED MARCH 3Q 1998. NO SURVEYING WAS PERFORMED TO DETERMINE THIS FLOOD ZONE, SURVEYOR'S CERTIFICATE I, GARY W. HAMMETT, 00 HEREBY CERTIFY THAT A SURVEY WAS MADE ON THE GROUND THIS ��P��,� �&#I �. 1 �_ �s►, �_ **PLANS MAYBE REQUIREp** Property Address: D o l Do( N X C�KGG�K Property Owner: _ (>� i�1L 7,9/�_ Phone: �1�;3-it(N-5`3%L( Address: I l_ C� l nU C.IC C%g F- )c City, State, Zip; iX y? a(o � Phone Number; Registered with City YES / NO /DIVOT APPLICABLE`)- Registration #: Description of Work: Miscellaneous Inspections $50.00 each inspection Signature of Applicant Date Approval (Building Official) Date r� Permit Fee: $ 7 V CASH / Check # __ 3 V i Date Paid Ciiy o/Sanger ZOt 8olfvor/P,O Oox 7729 Son9er, TX 76266 940-458-2059 (office) 940-458-4072 (fox) Im songertexos.org au 4 4 0 I c I I d zt 1 0 1 1 1 I, r 1 04 '4� 4 1 ir I A I % CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes Z Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Lj Not Applicable Council Meeting Date: Submitted By: July 7, 2014 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials-� Date —�- ACTION REQUESTED: ®ORDINANCE 07-1044 ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Adopt Ordinance 07-10-14 Changing the Name of Silver Spur Drive to Sanger Circle Drive and Changing the Name of Stagecoach Trail to Lakepark Drive FINANCIAL SUMMARY ®N/A ❑GRANTFUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM Sanger Land Development LLC, the developer of Sanger Circle (formerly called Trails of Sanger) has requested to change the names of two existing streets. Silver Spur Drive would be changed to Sanger Circle Drive. Stagecoach Trail would be changed to Lakepark Drive. At present, there are no occupied properties that have addresses on either street. Sanger Postmaster Lance Finley has approved the name changes. If the ordinance is adopted, Staff will notify Denco 911 of the changes. The developer has submitted for approval the Final Plat for Sanger Circle Phase 1A, which includes a section of Silver Spur Drive. The plat will label the street with the new name of Sanger Circle Drive, STAFF OPTIONS & RECOMMENDATION Staff recommends the Council adopt the ordinance changing the name of Silver Spur Drive to Sanger Circle Drive and changing the name of Stagecoach Drive to Lakepark Drive. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Proposed Ordinance 0740-14 • Map of Subject Streets Agencies: None ORDINANCE #074044 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, CHANGING THE NAME OF SILVER SPUR DRIVE TO SANGER CIRCLE DRIVE AND THE NAME OF STAGECOACH TRAIL TO LAKEPARK DRIVE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the developer of the Sanger Circle subdivision has requested to change the name of existing streets in the area; and WHEREAS, the City has found the proposed names to be acceptable; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section I The full extent of Silver Spur Drive in the City of Sanger is hereby renamed to Sanger Circle Drive, and the full extent of Stagecoach Trail is hereby renamed to Lakepark Drive. Section 2 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 5 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 7`�' day of July 2014. APPROVED: Mayor Thomas Muir ATTEST: City Secretary Tami Taber CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal LJ Yes ❑ Not Applicable Council Meeting Date: Submitted By: July 7, 2014 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Approve a Development Agreement to Defer the Construction of Public Improvements for the Final Plat of Sanger Circle Phase IA FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is part of the Sanger Circle development, located west of Marion Road and north of FM 455. The applicant has submitted for approval the Final Plat for Sanger Circle Phase IA. The plat dedicates rights -of -way for a section of Silver Spur Drive and a section of Wagon Wheel Drive. These two street sections have already been constructed, but the improvements have not been accepted. These street sections are substandard and not acceptable to the City in their current condition. The developer (Sanger Land Development LLC) is responsible for making the public improvements meet City standards. The development agreement would defer the developer's responsibility to construct acceptable public improvements for Phase lA until the improvements for Phase I are constructed. This would allow the Final Plat for Phase 1A to be filed for record once approved, and the developer can obtain building permits for these lots. Then, they would reconstruct or repair the existing street sections concurrent with constructing the future adjacent sections. The City would inspect and accept the public improvements for both Phase IA and Phase 113 with the Final Plat for Phase 113. The Phase IB plat would not be filed for recordation Lentil both phases have been inspected and accepted. STAFF OPTIONS & RECOMMENDATION Staff recommends the Council approve the proposed development agreement, and authorize the Mayor to execute it on the City's behalf. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Proposed Development Agreement Agencies: None STATE OF TEXAS CITY OF SANGER DENTON COUNTY DEVELOPMENT AGREEMENT FOR SUBDIVISION PUBLIC IMPROVEMENTS WHEREAS, the Developer (Sanger Land Development LLC) owns a parcel of real property the "Property") in Denton County, Texas, which is more particularly and separately described as Sanger Circle Phase I (Final Plat); and WHEREAS, the Subdivision Ordinance requires the Developer to construct public improvements including but not limited to streets, water lines, and sanitary sewer lines within the rights -of -way dedicated to the City by a Final Plat; and WHEREAS the Developer has requested to defer the construction and acceptance of the required public improvements; and WHEREAS, the City of Sanger (City) has found that deferring the construction and acceptance of the public improvements and allowing the Final Plat to be filed for record with Denton County is in the best interests of the public, and WHEREAS, the Development Agreement is to be recorded in the Real Property Records of Denton County. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: Section 1 Parties The parties to this Agreement are the Developer and the City of Sanger. Section 2 Effective Date This Agreement is effective on the date the Developer signs it (Effective Date) Section 3 Construction of Improvements. The Developer agrees to construct and install, at the Developer's expense, all of the Public Improvements in compliance with applicable City ordinances, standards, and regulations, and in accordance with the construction plans and specifications approved by the City. Section 4 Security for Completion of Improvements. The Developer agrees to construct, repair, and otherwise provide the required public improvements within the rights -of -way dedicated by the Final Plat concurrent with the construction of the required public improvements in the rights -of -way of the adjacent Development Agreement property to the west, the extension of Sanger Circle Drive and the proposed Final Plat for Phase 1B. The Developer further agrees that the Final Plat for Phase 1B shall not be filed for record with Denton County until the improvements for both Phase IA and Phase 1B shall have been constructed and inspected by the City of Sanger. In the event that Phase IB or the adjacent property is not constructed, inspected, and deemed acceptable by the City within two (2) years of this agreement, the Developer agrees to make the required constructions, repairs, or other improvements to meet the standards of the Subdivision Ordinance within one (1) year. Section 5 Recording of Plat Upon completion of all of the following, the City agrees to record the Final Plat in the official public records of Denton County: • Approval of this Agreement by the City Council. • Approval of the Final Plat by the City Council. • Provision of signed and sealed originals of the Final Plat as required by the City and Denton County. Section 6 Right of Entry The Developer grants to the City and its successors, assigns, agents, contractors, and employees, a nonexclusive right and easement to enter the Property to inspect the construction of the Public Improvements, and to construct, inspect, maintain, and repair any public improvements made on the Property by the City. Section 6 Remedies The remedies available Yo the City in the event of noncompliance by the Developer with this Agreement are cumulative in nature, These remedies include, but are not limited to, the following: • Refusal to file for record any plat associated with the Phase 1B. This Agreement may be enforced by any Owner or the City by any proceeding at law or in equityI Failure to do so shall not be deemed a waiver to enforce the provisions of this Agreement thereafter. Section 7 Indemnification The Developer covenants to indemnify, save, and hold hannless the City and its their respective officers, employees, and agents from, and against, all claims, demands, actions, damages, losses, costs, liabilities, expenses and judgments recovered from or asserted on account of injury or damage to persons or property loss or damage arising in connection with construction performed by or on behalf of the Developer on the Property. Page 2 of 4 Development Agreement Section 8 Miscellaneous The Developer may assign its rights and obligations under this Agreement to a purchaser of aR or part of the Property, if the Developer delivers written notice of the assignment to the City accompanied by an assignment agreement under which the assignee accepts all of the Developer's obligations under this Agreement and submits new Security for the Public Improvements in a form acceptable to the City Attorney. Any other assignment by a Party of rights or obligations under this Agreement will require the written approval of the other Party. This Agreement, including appendices and referenced attachments, constitutes the entire agreement between the City and the Developer on this subject and supersedes all other proposals, presentations, representations, and communications, whether oral or written, between the parties. This Agreement may be amended only by a written document that is duly approved and executed by all parties. In the event any section, subsection, paragraph, sentence, phrase or word is held invalid for any reason, the balance of this Agreement will remain in effect and will be read as if the parties intended at all times not to include the invalid section, subsection, paragraph, sentence, phrase or word. This agreement shall be governed by the laws of the State of Texas. Exclusive venue for any legal dispute arising under this agreement shall be in Denton County, Texas. The City's execution of and performance under this Agreement will not act as a waiver of any immunity of the City to suit or liability under applicable law. The parties acknowledge that the City, in executing and performing this Agreement, is a governmental entity acting in a governmental capacity. This Agreement may be separately executed in individual counterparts and, upon execution, shall constitute one and same instrument. Notices required by Chis Agreement will be provided by the par•Cies to one another by certified mail, return receipt requested, or by confirmed facsimile transm ssion, to the following addresses: To the City: City Manager To the Developer: If a party changes its address or facsimile number for notice purposes, it will provide written notice of the new address to the other party within 10 days of the change. In the event that the performance by either party of any of its obligations under this contract is interrupted or delayed by events outside of their control such as acts of God, war, riot, or civil commotion, then the party is excused from such performance for the period of time reasonably necessary to remedy the effects of the events. Page 3 of 4 Development Agreement This Agreement constitutes a covenant running with the title to the Property, and the provisions of this Agreement are binding on the Developer and on all successors and assigns of the Developer. Approved this day of 2014 For Le Gant Homes: Owner Signature: Printed Name: THE STATE OF TEXAS } DENTON COUNTY} This Instrument was acknowledged before me on the day of , 2014, by Owner. Notary Public, State of Texas For the City of Sanger Thomas Muir, Mayor THE STATE OF TEXAS } DENTON COUNTY} This Instrument was acknowledged before me on the day of , 2014, by Thomas Muir, Mayor Notary Public, State of Texas Page 4 of 4 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Ll Not Applicable Council Meeting Date: Submitted By: July 7, 2014 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Take Action on the Final Plat of Sanger Circle Phase IA, Located west of Marion Road and North of FM 455 FINANCIAL SUMMARY ®N/A ❑GRANTFUNDS ❑OPERATINGEXPENSE ❑REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is located in the Sanger Circle development, formerly called Trails of Sanger, located west of Marion Road and north of FM 455. Last month, City Council approved a rezoning request for three areas within the 100 acre development. The area north of Silver Spur Drive is zoned SF-10 Single Family Residential District. The area to the south is zoned 2-F Two -Family Residential District. The proposed plat would create two lots (Lots 11 & 12, Block 6) north and east of the intersection of Silver Spur Drive and Wagon Wheel Drive, within the portion zoned SF-10 Single Family Residential District. The plat would also create three lots (Lots 1-3, Block 8) south of Silver Spur Drive, in the portion of the property zoned 2-F Two Family Residential District. The plat also dedicated right-of-way for a section of Silver Spur Drive and a section of Wagon Wheel Drive. These two street sections were constructed along with the rest of the streets, but the right-of-way was not dedicated. These street sections are substandard and not acceptable to the City in their current condition. On Council's agenda is a development agreement that would require the applicant to repair or reconstruct these street sections at the same time the adjacent sections are constructed to extend them. Council will also consider an ordinance to change the name of Silver Spur Drive to Sanger Circle Drive. STAFF OPTIONS & RECOMMENDATION Staff finds the plat to conform to the requirements of the Subdivision Ordinance, and recommends it for approval. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Final Plat Agencies: The Planning & Zoning Commission did not assemble a quorum at the June meeting, and took no action on this item. Because of the requirement to act on a plat within 30 days, Staff is bringing the item to Council for approval. CITY OF SANGER, TEXAS INVESTMENT REPORT May 319 2014 The Monthly Investment Report is in full compliance with the objectives, restrictions, and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023, the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit. Interest is paid monthly on all accounts. Therefore, book value and market value are the same and the City does not have accrued nterest on its investments. Ethics Disclosure and Conflicts of Interest In accordance with the PFIA, investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: a. the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or b. the officer is related within the second degree by affinity or consanguinity, as determined under Chapter 573 of the Texas Government Code, to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). Mike Brice has a relationship with First United Bank that consists solely of a personal checking and savings account and a home mortgage. Cheryl Davenport has no business relationships with any organizations offering to engage in an investment transaction with the City. 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Box 149221, Austin, Texas 78714-9104 512-305-7900 telephone • 512-305-7359 fax • www.tdi.texas.gov June 115 2014 Mr. David Pennington Fire Chief of Sanger PO Box 1729 Sanger, Texas 76266 Dear Mr. Pennington: Place Codes: Denton: 12177 Insurance Services Office (ISO) has submitted a recommendation concerning your community's Public Protection Classification (PPC). Currently, the Community's Public Protection Classification rating is a Class 5. Insurance Services Office is recommending the classification be changed to a Class 4, with an effective date of 11/01/2014. The recommendation is based on a review of your community performed on 03/06/2014 and does include application of the Texas Addendum. With a single class rating of 4 all class -rated properties will use Class 4. Public Protection Classifications range fi'om 1 (best) to 10 (worst). We have reviewed the information provided and believe it is sufficient to grant approval. Enclosed is a PPC Submittal sheet indicating the point totals for the major areas associated with the review. The Insurance Services Office will be notified of our approval of their recommendation and the 11/01/2014 effective date. If you have any questions regarding this change, I may be reached at the address indicated above or by telephone at (512) 305-7941. Please make sure all community officials and residents within your district are notified of the new Public Protection Classification rating for your community, mzd the effective date. Sincerely, PiJ?z ovP! G Jesse James Williams Deputy State Fire Marshal PPC Oversight Officer Texas Department of Insurance Approved by l JUN 1 1 2014 Texas Department of Insurance State Fire Marshal's Office Mail Code 112-FM, 333 Guadalupe •P.O. Box 149221, Austin, Texas 78714-9104 - 512-305-7900 telephone • 512-305-7359 fax • www.tdi.texas.gov PPC SUBMITTAL Municipality: Sanger I County: 1 Denton I Population: 6760 Surveyed: 03/06/2014 Total Credit: 67.21 Class: 1 4 Submitted: 06/01/2014 Effective Date: 11/01/2014 Place Code: 12177 Addendum Applied: 03/06/2014 SUMMARY OF ASSIGNED CREDIT Feature Assigned Credit Addendum Credit Maximum Credit Receiving and Handling Fire Alarms 7.88 10.00 Water Supply 27.83 40.00 Fire Department 28.76 50.00 Texas State Training (CTT) 1.09 3,26 Texas Addendum Credit (CTX) 3,62 6.50 Divergence: < 1.97 > Total Points: 71.92 4.71 106.50 The Public Protection Class is based on the total percentage credit as follows: Class Percentage 1 90.00 or more 2 80.00 to 89.99 3 70.00 to 79.99 4 60.00 to 69,99 5 50.00 to 59.99 6 40.00 to 49.99 7 30.00 to 39.99 8 20.00 to 29.99 9 10.00 to 19,99 10 0 to 9.99 Divergence is a reduction in credit to reflect a difference in the relative credits for the Fire Department and Water Supply. The difference in protection provided by the fire department and the water supply prevents the better feature from being utilized to its fullest extent. Therefore, an adjustment (divergence) is made to reflect any difference between these two features. Because of the difference in the total weights assigned to the two features, the total for the Fire Department is adjusted to make the comparison reflect the relative adequacies of the two features. Divergence = 50 % (100 % water supply credit — 80 % of fire department credit)