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02/18/2014-CC-Agenda Packet-Regularu�ge�c zTEXA5 AGENDA CITY COUNCIL TUESDAY, FEBRUARY 18, 2014 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: February 3, 2014 -City Council b) Disbursements 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Discuss, Consider and Possibly Approve Ordinance #02-01-14 -Ordering and Providing Notice of a General Election for the Purpose of Electing a Mayor, Councilmember Place 2, Councilmember Place 4 and Approving a Joint Election Agreement and Contract With Denton County for Election Services. 6. Discuss, Consider and Possibly Approve Ordinance #OZ-02-14 -Amending Article 7.000, Park and Recreation Fees; Section by Adding Section 7.105 Advertising, in Appendix A "Fee Schedule" of the Code of Ordinances to Reflect Sign Advertising on all Ball Field Scoreboards. i 7. Conduct a Public Hearing Regarding a Request to use Alternative Exterior Building Materials and/or Design for a Proposed Structure (Metal Carport) at 2512 Chippewa Trail. 8. Consider, Discuss and Possibly Approve the use of Alternative Exterior Building Materials and/or Design for a Proposed Structure (Metal Carport) at 2512 Chippewa Trail. 9. Consider, Discuss and Possibly Approve the Final Plat of Lots 1R-1 and' 1R-2 of Bubba's Ranch, Being a Replat of Lot 1 of Bubba's Ranch, Being 2.317 Acres in the R. Bebee Survey A-29, Located at the Intersection of Union Hill Road and Lalce Ray Roberts Drive. 10. Consider, Discuss and Possibly Approve Replat of Lots 1R-1, 1R-2 and,1R-3 of Block 48, Original Town of Sanger, Located on the South Side of Plum Street Between 5th -and 6th Street. 11. INFORMATION ITEMS: a) All American Dogs Report -January 12. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time* 4: /ti % �at : /.`✓ m. and shall remain posted •�-��=' t' d� d d mee mg a Jo�Re. Tami Taber, City Secretary City of Sanger, Texas l> I idl3P!la113e19E�� This facility is wheelchair accessible and accessible parl�ing spaces are available. Requests for. accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL MEETING February 3, 2014 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Allen Chick OTHERS. PRESENT: City Manager Mike Brice, Tami Taber City Secretary, Joe Falls and Dennis Sims 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:05 p.m. Councilman Stephens led the Invocation followed by Mayor Muir leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Joe Falls, 4489 McReynolds Road, spoke and stated that he had spent twenty plus years of his life in Tennessee. He is also concerned that not enough people in Sanger are concerned about the City and feels he has a fair amount of wisdom. CONSENT AGENDA 3. a) Approval of Minutes: December 16, 2013 -Council Meeting b) Disbursements c) Approve Interlocal Agreement between Denton County and the City of Sanger for Library Services Mayor Muir advised that Audrey Tolle would be listed as the City representative on page 2 of the Interlocal. Councilman Ezell made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda None. REGULAR AGENDA 5. Discuss, Consider and Possibly Approve Hiring Fain Construction to be the Construction Manager at Risk (CMR) for the Splash Parlc and Other Park Improvements at Switzer Park, City Manager advised that only one RFP was received and that was from Fain Construction who is Carolyn Frazier's son and so he felt comfortable going with him. Dennis Sims stated that Fain will bid it out and then the final cost will be brought back to Council. Councilman Martin made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 6. Discuss, Consider and Possibly Approve List of Engineering Firms for Future Projects. 7. Mayor Muir had one adjustment to the list of engineering firms that were submitted by Public Works and that was to add Alan Plummer to the list for wastewater. Councilman Martin made a motion to approve. Motion carried unanimously. INFORMATION ITEMS: Seconded by Councilman Ezell. a) Library Report -November and December 2013 b) Animal Control Report - October, November and December 2013 c) Denton Central Appraisal District Board of Directors Election Results d) ATMOS Rider GCR - Rate Filing Under Docket No. 10170 Adjourn. I I - Mayor Muir adjourned the meeting at 7:25 p.m. 1/30/2014 9:14 AM A / P CHECK REGISTER PAGE: 1 PACKET: 06360 Regular Payments 1/30/14 cf VENDOR SET': 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VE[VDOR NAME / I.D, DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 25070 ALL AMERICAN DOGS INC I-1218 12/26/2013 R 1/30/2014 31400oOOCR 056071 I-1243 01092014 R 1/30/2014 700.00CR 056071 I-1281 1/26/2014 R 1/30/2014 31400400CR 056071 71500*00 20800 PEDRO AMADOR I-0012 PAINT @ 202 RAILROAD R 1/30/2014 1,211,82CR 056072 1,211.82 11000 BESTWAY, INC I-070299 SAFETY VESTS, BARRICADE R 1/30/2014 765040CR 056073 765,40 03560 BRISCOE ALIGNMENT & TIRE I-505509 6 10 PLY TRAILER TIRES FE R 1/30/2014 632.76CR 056074 632.76 11010 C & 0 EQUIPMENT CO. C-IN41775 HYDROLIC CYLINDER R 1/30/2014 275,20 056075 I-IN41567 HYDROLIC CYLINDER R 1/30/2014 4,275.20CR 056075 I-IN41651 HYDROLIC CYLINDER R 1/30/2014 184,74CR 056075 4,184.74 02490 CENTURYLINK I-1/10/14-2/09/14 PHONE AND FAX R 1/30/2014 11954625CR 056076 1,954.25 07850 CLEAT I-CLT201401085233 ASSOCIATION DUES EMPLOYEE R 1/30/2014 90.00CR 056077 I-CLT201401225260 ASSOCIATION DUES EMPLOYEE R 1/30/2014 90.00CR 056077 180.00 25650 CRUSE PUMPING & BACKHOE SERVICE INC I-01282014 PUMP LIFT STATION R 1/30/2014 300.00CR 056078 300.00 08460 DELL COMPUTERS, LLP I-XJ95DK786-0 2YR EXT WARRANTY R 1/30/2014 507o68CR 056079 I-XJ9FT6246 HARD DRIVE/EDGET310 500 GB 7.2 R 1/30/2014 97.74CR 056079 605.42 17640 DOLLAR GENERAL - CHARGED SALES I-100027449 CLEANING/OFFICE SUPPLIES R 1/30/2014 147.85CR 056080 147.85 23010 FIVE STAR SUPPLY CO INC. 1-46633 CLEANING SUPPLIES R 1/30/2014 32.65CR 056081 I-46707 - CLEANING SUPPLIES R 1/30/2014 145617CR 056081 177.82 18790 FUELMAN I-NP40234909 JAN 13-19, 2014 R 1/30/2014 21357.85CR 056082 21357.85 1/30/2014 9:14 AM A / P CHECK REGISTER PAGE: 2 PACKET: 06360 Regular Payments 1/30/14 cf VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 01070 GALLS INC. I-01/06/2014 INV - 001039255 R 1/30/2014 76.51CR 056083 I-1/6/14 INV - 001076622 R 1/30/2014 46.99CR 056083 123.50 16900 GST PUBLIC SAFETY SUPPLY I-032826 ALTERATIONS BOOTS/BILL R 1/30/2014 70.05CR 056084 70.05 1 HALL, KRISTA I-01252014 COMM CENTER R 1/30/2014 100900CR 056085 100.00 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I-02-2014 FEB 2014 R 1/30/2014 227.50CR 056086 227.50 . 01490 LAWN LAND, INC. I-319400 BG86 STIHL BLOWER R 1/30/2014 206.39CR 056087 206.39 05400 LEGALSHIELD C-01/15/2014 01/15/2014 R 1/30/2014 0.01 056088 C-PPL201401245263 PREPAID LEGAL SERVICES R 1/30/2014 0.04 056088 I-PPL201401085233 PREPAID LEGAL SERVICES R 1/30/2014 61.28CR 056088 I-PPL201401225260 PREPAID LEGAL SERVICES R 1/30/2014 61.28CR 056088 I-PPL201401245263 PREPAID LEGAL SERVICES R 1/30/2014 0.04CR 056088 122.55 25060 LEMONS PUBLICATIONS INC ' I-2245 PUBLIC HEARING, SPORT AD R 1/30/2014 396.50CR 056089 398.50 01570 LOWE'S COMPANIES, INC. I-11317 TREES R 1/30/2014 11.36CR 056090 I-15529 ASPHALT REPLACEMENT R 1/30/2014 8.53CR 056090 I-15962 TREES R 1/30/2014 153.73CR 056090 I-56135 ASPHALT REPLACEMENT R 1/30/2014 18.40CR 056090 1-56861 TREES R 1/30/2014 26.52CR 056090 218.54 02970 OFFICE DEPOT C-691767034001 MISC OFFICE SUPPLIES R 1/30/2014 115.48 056091 I-683519296001 MISC OFFICE SUPPLIES R 1/30/2014 98.64CR 056091 I-690235744001 MISC OFFICE SUPPLIES R 1/30/2014 115.48CR 056091 I-691760669001 MISC OFFICE SUPPLIES R 1/30/2014 143.15CR 056091 241.79 12710 PETTIT MACHINERY, INC I-P10398 MUFFLER G EXHAUST GASKETS R 1/30/2014 109021CR 056092 109.21 1/30/2014 9:14 A14 A / P CHECK REGISTER PACKET: 06360 Regular Payments 1/30/14 cf VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 24430 PIERCE PUMP COMPANY L.P. I-3573254 COWLING RD WELL R 1/30/2014 11690 PITNEY BOWES- RESERVE ACCOUNT I-38934050 POSTAGE REFILL R- 1/30/2014 11170 RICOH USA, INC: QDS I-24520380 MONTHLY MAINTENANCE R 1/30/2014 24280 RUSSSELL MADDEN INC I-13-0439 METER CALIBRATION R 1/30/2014 16090 TARRANT COUNTY MEDICAL EXA14INERS OFFICE I-38536 4- SA SCREENING R 1/30/2014 19460 TCI TIRE CENTERS I-6270016457 TIRES FOR THE MEDIC R 1/30/2014 02690 TECHLINE, INC. I-1459166-00 SUPPLIES R 1/30/2014 09040 THOMPSON, J RANDY I-155898 TORQUE WRENCH, SOCKETS R 1/30/2014 I-155899 TORQUE WRENCH, SOCKETS R 1/30/2014 16550 UNIQUE PAVING MATERIALS I-232044 HIGH PERFORMANCE ASPHALT R 1/30/2014 26300 UNU14 LIFE INSURANCE COMPANY OF AMERICA C-01/23/2014 01/23/2013 R 1/30/2014 I-UBT201401085233 UNUM INSURANCE R 1/30/2014 I-UBT201401225260 UNUM INSURANCE R 1/30/2014 26650 VULCAN, INC I-247777 29" STOP SIGNS R _1/30/2014 03680 WHITMIRE LINE CLEARANCE, INC I-SANGER14-10000 TREE LIMB CLEARANCE R 1/30/2014 CHECK DISCOUNT AMOUNT NO# 9,297.98CR 056093 3,000,00CR 056094 215.60CR 056095 450.000R 056096 300.000R 056097 723.52CR 056098 119.SBCR 056099 189.99CR 056100 92.99CR 056100 2,132.82CR 056101 0.16 056102 619.52CR 056102 619.52CR 056102 219.1OCR 056103 2,902.000R 056104 * * T 0 T A L S * * NO# DISCOUNTS CHECK A[4T TOTAL APPLIED REGULAR CHECKS: 39 0.00 43,062.90 93,062.90 HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 VOID CHECKS: NON CHECKS: CORRECTIONS: 0 0 0 0.00 0.00 0$00 0.00 0.00 0.00 0.00 0.00 0.00 REGISTER TOTALS: 34 0.00 43,062.90 43,062.90 PAGE: 3 CHECK A140UNT 9,297.48 3,000.00 215.60 450.00 300.00 723.52 232.96 2,132.82 1,638.86 219.10 2,902.00 1/30/2014 9:14 AM A / P CHECK REGISTER PACKET: 06360.Regular Payments 1/30/14 of VENDOR SET: 99 'BANK POOL POOLED CASH ACCOUNT ERROR LISTING CHECK # VENDOR NAME PAGE ERROR MESSAGE 056095 99-11170 RICOH USA, INC: QDS 3 CHECK DATE < ITEM DATE TOTAL ERRORS: 0 TOTAL WARNINGS: 1 NOTES -------------------- TRAN NO#: I-24520380 PAGE: 4 2/10/2014 11:11 AM A / P CHECK REGISTER PAGE: 1 PACKET: 06379 2,6,14 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I,D, DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 04790 DENTON COUNTY TAX ASSESSOR I-1/10/2014 COMMISSION FEES D 1/03/2014 21716.000R 000000 2,716.00 21930 BANK OF NEW YORK MELLON I-12/17/13 SANGER09 2009 CO GF TNT ALL D 1/27/2014 54,875.000R 000000 54,875,00 26810 BANK OF TEXAS I-SANG613CO DEBT SERVICE CO SERIES 2013 D 2/06/2014 911601,39CR 000000 91,601.39 26820 BANK OF A14ERICA NA I-1410000083 2007 Co 1-27-14 D 2/06/2014 30,394,23CR 000000 30,394,23 19970 ACE HEATING AND AIR CONDITIONING, INC 1-21990 201 BOLIVAR/VIEST UNIT R 2/06/2014 90.000R 056142 90400 21370 AMSOIL, INC I-15282277RI 5W-30 OIL, ADDITIVE, R 2/06/2014 11301,58CR 056143 lr30lv58 25610 AUSTIN LANE TECHNOLOGIES, INC 1-20140109 YEARLY MAINTENANCE R 2/06/2014 31545,000R 056144 3/545900 00420 BOUND TREE MEDICAL, LLC C-70186635 EMS SUPPLIES R 2/06/2014 153.00 056145 I-81282291 EMS SUPPLIES R 2/06/2014 185484CR 056145 I-81287845 EMS SUPPLIES R 2/06/2014 53.70CR 056145 I-81296007 EMS SUPPLIES R 2/06/2014 853.74CR 056145 I-81301346 EMS SUPPLIES R 2/06/2014 595.56CR 056145 I-81305437 EMS SUPPLIES R 2/06/2014 81448CR 056145 I-81305438 EMS SUPPLIES R 2/06/2014 12'6,93CR 056145 I-81305439 EMS SUPPLIES R 2/06/2014 36,10CR 056145 I-81308331 EMS SUPPLIES R 2/06/2014 153,OOCR 056145 I-81312316 EMS SUPPLIES R 2/06/2014 212,6OCR 056145 2,145.95 00440 BRAZOS ELECTRIC I-29167-RI-1 NOVEMBER 2013 R 2/06/2014 13,269,92CR 056146 I-29300-RI-1 DECEMBER 2013 R 2/06/2014 13,269.92CR 056146 26,539,84 14560 C G G WHOLESALE I-43801 UNIFORM PARTS SHIRT R 2/06/2014 241,72CR 056147 241472 12760 CINTAS, INC. 1-492147487 UNIFORMS OCT13-SEPT14 R 2/06/2014 72.47CR 056148 1-492150480 UNIFORMS OCT13-SEPT14 R 2/06/2014 74,72CR 056148 I-492153484 UNIFORMS OCT13-SEPT14 R 2/06/2014 72.47CR 056148 I-492156515 UNIFORMS OCT13-SEPT14 R 2/06/2014 66497CR 056148 286.63 2/10/2014 11:11 AM A / P CHECK REGISTER PAGE: 2 PACKET: 06379 2.6.14 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT 4 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 08770 CPI OFFICE PRODUCTS I-3825791-0 2 DRAWER FILING CABINET R 2/06/2014 292.12CR 056149 292.12 26410 DENTON COUNTY CLERK I-01/29/2014 FILE 4 LIENS R 2/06/2014 120.00CR 056150 120.00 18190 DEPARTMENT OF INFORMATION RESOURCE I-14121030N 12/l/13-12/31/13 R 2/06/2014 16.88CR 056151 16.88 01010 FOSTER'S SADDLE SHOP I-33033 UNIFORM PANTS - 771 R 2/06/2014 169475CR 056152 169.75 18790 FUELMAN I-NP40282235 FUEL 1/20-1/26/14 R 2/06/2014 3,025.17CR 056153 3/025617 01070 GALLS INC. I-001479674 5 BLACK NITRILE GOLVES R 2/06/2014 113.94CR C56154 113.94 08760 GT DISTRIBUTORS INC I-INV0479729 QUIQLITE BOOK LIGHT R 2/06/2014 38.95CR 056155 38.95 02610 HD SUPPLY POWER SOLUTIONS I-2465095-00 LAMP - POLYWATER R 2/06/2014 103.50CR 056156 103.50 05920 IMC WASTE DISPOSAL I-80949 TRUCKS TO PUMP WASTE R 2/06/2014 855.00CR 056157 855.00 03530 JAMES WOOD AUTOPARK, I-VCW320679-2 INC. CLOCK SPRING #27-30 R 2/06/2014 251.45CR 056158 251.45 KEYSTONE FLEX ADMINISTRATORS, LLC I-NOVEMBER 2013 ADMIN FEE & DEBIT CARD FEE R 2/06/2014 221.00CR 056159 221.00 08210 KWIK KAR I-15957 STATE INSPECTIONS R 2/06/2014 39.75CR 056160 39.75 16970 LONGHORN, INC. I-S2599430.001 IRRIGATION PARTS R 2/06/2014 76.25CR 056161 76.25 17900 LOWER COLORADO RIVER AUTHORITY I-120596 12/20/13 COLLECTION R 2/06/2014 207.70CR 056162 207.70 2/10/2014 11:11 AM A / P CHECK REGISTER PAGE: 3 PACKET: 06379 2.6.14 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I,D. NORTHERN TOOL I-29910905 08690 O'REILLY AUTO PARTS DESC MARKING STICK CHECK CHECK TYPE DATE R 2/06/2014 CHECK DISCOUNT AMOUNT NOt 90.93CR 056163 C-1959-102953 DAILY REPAIR PARTS R 2/06/2014 5.61 056164 C-1959-499386 DAILY REPAIR PARTS R 2/06/2014 17.01 056164 C-1959-499712 DAILY REPAIR PARTS R 2/06/2014 15.00 056164 C-EB12414264 DAILY REPAIR PARTS R 2/06/2014 45489 056164 I-1959-100993 DAILY REPAIR PARTS R 2/06/2014 8.65CR 056164 I-1959-101447 DAILY REPAIR PARTS R 2/06/2014 54.66CR 056164 I-1959-101448 DAILY REPAIR PARTS R 2/06/2014 21.51CR 056164 I-1959-101449 DAILY REPAIR PARTS R 2/06/2014 18.48CR 056164 I-1959-101450 DAILY REPAIR PARTS R 2/06/2014 17.73CR 056164 I-1959-101542 DAILY REPAIR PARTS R 2/06/2014 97.99CR 056164 I-1959-102421 DAILY REPAIR PARTS R 2/06/2014 7SG46CR 056164 I-1959-102427 DAILY REPAIR PARTS R 2/06/2014 27.46CR 056164 I-1959-102428 DAILY REPAIR PARTS R 2/06/2014 11.54CR 056164 I-1959-102484 DAILY REPAIR PARTS R 2/06/2014 4.95CR 056164 I-1959-102646 DAILY REPAIR PARTS R 2/06/2014 5.99CR 056164 I-1959-102683 DAILY REPAIR PARTS R 2/06/2014 7.89CR 056164 I-1959-102827 DAILY REPAIR PARTS R 2/06/2014 28.26CR 056164 I-1959-102914 DAILY REPAIR PARTS R 2/06/2014 2.66CR 056164 I-1959-103643 DAILY REPAIR PARTS R 2/06/2014 18.98CR 056164 I-1959-103783 DAILY REPAIR PARTS R 2/06/2014 108.96CR 056164 I-1959-103793 DAILY REPAIR PARTS R 2/06/2014 9.91CR 056164 I-1959-103794 DAILY REPAIR PARTS R 2/06/2014 2.69CR 056164 I-1959-103802 DAILY REPAIR PARTS R 2/06/2014 4.05CR 056164 I-1959-103882 DAILY REPAIR PARTS R 2/06/2014 3.86CR 056164 I-1959-498023 DAILY REPAIR PARTS R 2/06/2014 217.99CR 056164 I-1959-498085 DAILY REPAIR PARTS R 2/06/2014 32.96CR 056164 I-1959-498238 DAILY REPAIR PARTS R 2/06/2014 31.34CR 656164 I-1959-498272 DAILY REPAIR PARTS R 2/06/2014 167.99CR 056164 I-1959-498355 DAILY REPAIR PARTS R 2/06/2014 85433CR 056164 I-1959-498365 DAILY REPAIR PARTS R 2/06/2014 1.89CR 056164 I-1959-499377 DAILY REPAIR PARTS R 2/06/2014 17.01CR 056164 I-1959-499389 DAILY REPAIR PARTS R 2/06/2014 17.OlCR 056164 I-1959-499392 DAILY REPAIR PARTS R 2/06/2014 24412CR 056164 I-1959-499467 DAILY REPAIR PARTS R 2/06/2014 72.77CR 056164 I-1959-499555 SHOP TOWELS/MISC SUPPLIES R 2/06/2014 128.06CR 056164 I-1959-499884 DAILY REPAIR PARTS R 2/06/2014 16.30CR 056164 I-1959-499886 DAILY REPAIR PARTS R 2/06/2014 30.09CR 056164 I-1959-499903 DAILY REPAIR PARTS R 2/06/2014 31,59CR 056164 I-1959-499963 SHOP TOWELS/MISC SUPPLIES R 2/06/2014 63.2OCR, 056164 I-1959-499976 DAILY REPAIR PARTS R 2/06/2014 26.15CR 056164 CHECK AMOUNT 90.93 1,419.47 2/10/2014 11:11 AM PACKET: 06379 2.6.14 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC *VOID* VOID CHECK *VOID* VOID CHECK *VOID* VOID CHECK 02970 OFFICE DEPOT I-691363344001 I-691376770001 I-691376771001 I-691376772001 I-691788282001 I-692522503001 I-692763435001 I-692763727001 06740 OFFICE MAX INC. I-965915 A / P CHECK REGISTER PAGE: 4 OFFICE PAPER, CARD STOCK OFFICE PAPER, CARD STOCK OFFICE PAPER, CARD STOCK OFFICE PAPER, CARD STOCK MISC OFFICE SUPPLIES PfISC OFFICE SUPPLIES MISC OFFICE SUPPLIES MISC OFFICE SUPPLIES COPY PAPER & CALENDARS 26560 PRECISION DELTA CORPORTATIOAI I-83871 ASSORTED AMA70 08230 RELIABLE OFFICE SUPPLIES I-FFD16000 BATTERIES 9V, D, C, TRA7 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT V 2/06/2014 056165 **VOID** V 2/06/2014 056166 **VOID** V 2/06/2014 056167 **VOID** R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 219.03CR 056168 66.99CR 056168 3.08CR 056168 12.98CR 056168 115.48CR 056168 241.57CR 056168 36.01CR 056168 21.90CR 056168 60.50CR 056169 496.50CR 056170 278.23CR 056171 712.04 60.50 496.50 278.23 11170 RICOH USA, INC: QDS I-24576544 MONTHLY MAINTENANCE R 2/06/2014 227.71CR 056172 227.71 25020 SANGER HARDWARE C-A32573 MISC TOOLS & SUPPLIES R 2/06/2014 0.30 056173 I-A31158 MISC TOOLS & SUPPLIES R 2/06/2014 7.99CR 056173 I-A31256 MISC SUPPLIES R 2/06/2014 23.98CR 056173 I-A31441 MISC TOOLS & SUPPLIES R 2/06/2014 6.98CR 056173 I-A31553 MISC SUPPLIES AS NEEDED R 2/06/2014 3.98CR 056173 I-A31793 MISC TOOLS & SUPPLIES R 2/06/2014 17.94CR 056173 I-A31803 MISC TOOLS & SUPPLIES R 2/06/2014 3.98CR 056173 I-A31850 MISC PARTS R 2/06/2014 2.39CR 056173 I-A31901 MISC PARTS R 2/06/2014 21.99CR 056173 I-A31911 MIS TOOLS MAINTENANCE R 2/06/2014 46.21CR 056173 I-A31913 MISC PARTS R 2/06/2014 1.58CR 056173 I-A31923 MISC SUPPLIES R 2/06/2014 13.99CR 056173 I-A32080 LOCKS AT RANGE R 2/06/2014 37.98CR 056173 I-A32352 MISC PARTS FOR 50 & 54 R 2/06/2014 13.19CR 056173 I-A32357 MISC PARTS FOR 50 & 54 R 2/06/2014 2.27CR 056173 I-A32369 MISC SUPPLIES R 2/06/2014 1.53CR 056173 I-A32571 MISC PARTS FOR 50 & 54 R 2/06/2014 47.88CR 056173 I-A32574 MISC TOOLS & SUPPLIES R 2/06/2014 4.38CR 056173 I-B8102 MISC SUPPLIES R 2/06/2014 17.97CR 056173 I-B8450 MIS TOOLS MAINTENANCE R 2/06/2014 61.98CR 056173 I-B8522 MISC PARTS R 2/06/2014 11.40CR 056173 I-B8764 MISC SUPPLIES AS NEEDED R 2/06/2014 9.79CR 056173 I-B8815 MISC TOOLS & SUPPLIES R 2/06/2014 31.54CR 056173 PAGE: 5 2/10/2014 11:11 AM A / P CHECK REGISTER PACKET: 06379 2,6614 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D, DESC I-B8852 IMISC SUPPLIES I-B8957 MISC PARTS FOR 50 & 54 *VOID* VOID CHECK *VOID* VOID CHECK 02450 SOLOMON, CORP, I-249136 TRANSFORMER REPAIRS 00100 TMRS C-RET201401235261 TMRS I-RET201401085233 TMRS I-RET201401225260 TMRS I-RET201401235262 TMRS I-RET201401245263 TMRS 26840 TRUTH CONSTRUCTION LLC I-1104 209 N 5TH ST - POLICE 22910 WEAVER AND TIDWELL, LLP I-10229863 YR END 9/30/2013 03680 WHITMIRE LINE CLEARANCE, INC I-SANGER14-10001 TREE LIMB CLEARANCE ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 2/06/2014 R 2/06/2014 V 2/06/2014 V 2/06/2014 R 2/06/2019 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 R 2/06/2014 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 16,48CR 056173 53,77CR 056173 460,87 056174 **VOID** 056175 **VOID** 5,601.000R 056176 5,601.00 16.02 056177 16,231,89CR 056177 14,774,02CR 056177 16,02CR 056177 5.40CR 056177 311011,31 10,000.00CR 056178 10,000.00 18,000.00CR 056179 18,000.00 2,902.000R 056180 2,902.00 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 34 0.00 110,937.74 110,937,74 0 0.00 0,00 0,00 0 0000 0,00 0000 9 0000 179,586*62 179,586*62 5 0000 0000 0400 0 0,00 0,00 0,00 0 0.00 0600 0,00 43 0.00 290,524.36 290,529.36 COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes N Not Applicable ❑ Yes ❑ Not Applicable Council Meeting Date, February 18, 2014 Submitted Byt Tami Taber , K City Manager Reviewed/Approval Initials_ Date ACTION REQUESTED, ®ORDINANCE ❑ RESOLUTION [:]APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Discuss, Consider and Possibly Approve Ordinance #02-0144 - Ordering and Providing Notice of a General Election for the Purpose of Electing a Mayor, Councilmember Place 2, Councilmember Place 4 and Approving a Joint Election Agreement and Contract With Denton County for Election Services. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CI P ❑BUDGETED [:]NON -BUDGETED FISCAL YEAR. PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Approval of the ordinance will formally call the May 10, 2014 election. Denton County will again provide a " fiill service" joint election and Denton County will be responsible for conducting the May election similar to elections held in the past. STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: • Ordinance • Order and Notice of Election • Joint Election Agreement & Contract Prior Action/Review by Council, Boards, Commissions or Other Agencies: ORDINANCE #024tmI4 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD JOINTLY WITH OTHER DENTON COUNTY POLITICAL SUBDIVISIONS FOR THE PURPOSE OF ELECTING A MAYOR AND TWO CITY COUNCIL MEMBERS; DESIGNATING LOCATIONS OF POLLING PLACES; PROVIDING FOR DATES; TIMES AND PLACE FOR EARLY VOTING BY PERSONAL APPEARANCE; ORDERING NOTICES OF ELECTION TO BE POSTED AND PUBLISHED; AUTHORIZE THE MAYOR TO SIGN THE NOTICE AND ORDER AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, Section 1. A municipal election is hereby ordered to be held on Saturday, May 10; 2014, such date being a uniform election date as defined in the Texas Election Code 41.001, as amended (the "Code"), for the purpose of electing the following for a two (2) year term: Mayor Council Member Place 2 Council Member Place 4 Should a runoff election be required following the canvass of the May 10, 2014 election, the City Council hereby orders that a runoff election be held on Saturday, June 21, 2014. Section 2. The election day polling place where qualified voters shall cast ballots will be at the following location: First Baptist Church 708 S. Sth Street Sanger, Texas 76266 Election polls shall be open from 7:00 a.m. unti17:00 p.m. on the date of election. Section 3. Early voting by personal appearance will be located at the following ,location beginning Monday, Ap1i1285 2014, through Tuesday, May 6, 2014: First Baptist Church 708 S. Sth Street Sanger, Texas 76266 The Early Voting hours will be: Monday - Friday April 28, 2014 - May 2, 2014 8:00 am to 5`00 pm Saturday May 3, 2014 8:00 am to 5*00 pm Monday and Tuesday May 5 and 6, 2014 7:00 am to 7:00 pm Denton County will be responsible for Early Voting by mail applications. The applications for Early Voting shall be delivered to Frank Phillips, Election Administrator for Denton County at P.O. Box 1720, Denton, Texas 76202. Section 4. Candidates must file for a specific place and adhere to the filing deadlines accordingly, candidate packets are available in the City Secretary's office. The candidate filing periods for the General Election for Mayor, Place 2 and Place 4 are as follows: General Election Filing for Council Members Beginning; January 29, 2014 at 8900 am Ending: February 28, 2014 at 5600 pm Candidates must file with the City Secretary's office located in City Hall, 502 Elm Street, Sanger, Texas, Section 5. An electronic voting system, the Hart InterCivic eSlate/eScan Voting System shall be used in this election for early voting by personal appearance and election day voting. Section 6. The election precinct and voting places of said election shall be determined by the Denton County Elections Administrator. Section 7. Should any part, section, subsection, paragraph, sentence, clause or phrase contained in this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid all respects said remaining portion shall be and remain in full force and effect. Section 8. The City Secretary is hereby authorized and directed to publish and/or post, in the time and manner prescribed by law, all notices required to be published and/or posted in connection with the conduct of this election. The Denton County Election contract shall designate the election judges for the election. The election, including providing notice of the election shall be conducted in accordance with the Texas Election Code and other applicable law, and all, residents qualified and registered voters of the City shall be eligible to vote at the election. Section 9. The Mayor and City Secretary are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Texas Election Code and any other state or federal law in carrying out and conducting the election, whether or not expressly authorized herein. This ordinance will take effect immediately from and after its passage, and the publication of the caption, as the law and Chanter in such cases provide. PASSED AND APPROVED this 18th day of February, 2014 by the City Council of the City of Sanger, Texas. ATTEST: Tami Taber, City Secretary APPROVED: Thomas Muir, Mayor ORDER OF ELECTION ORDEN DKELECCION CITY OF SANGER, TEXAS CIUDAD DE SANGER, TEXAS An election is hereby ordered to be held on May 10, 2014 for the purpose of: (Por la presente se ordena que se levara a cabo una eleccion el 10 de mayo 2014 con el proposito de: Electing a Mayor and two (2) Council members for Place 2 and Place 4 Early Voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se leevara a cabo de lunes a viernes en) First Baptist Church of Sanger 708 S. 5th Street Sanger, Texas .Monday through Friday Apri128, 2014 -May 2, 2014 8:00 a.m. to 5:00 p.m. Saturday May 3, 2014 8*00 a.m. to 5000 p.m. Monday and Tuesday May 5 and 6, 2014 7900 a.m. to 7:00 p.m. Applications for ballot by mail shall be mailed to. (Las solicitudes para boletas que se votaran en ausencia por correo deberan enviarse a:) Denton County Election Administrator P.O. Box 1720 Denton, Texas 76201 Applications for ballot by mail must be received no later than the close of business on May 1, 2014. (Las solicitudes para boletas de votacion adelantada por correo deberan recibirse para el fin de as was de negocio el: 1 de mayo 2014. Issued this 184-h day of February, 2014. Thomas Muir, Mayor CITY OF SANGER, TEXAS NOTICE OF GENERAL ELECTION To the Registered Voters of the City of Sanger, Texas (A los votantes registrados del ciudad Sanger, Texas) Notice is hereby given that the polling places listed below will be open from 7:00 am to 7:00 pm on May10, 2014, for voting in a General Election to elect a Mayor and two (2) Council Members. (Notifiquese, pot as presente, que las casillas electorates sitados abajo se abriran desde las 7:00 am hasta las 7:00 pm el 10 de mayo de 2014 Para votar en la Eleccion General para elegir dos (2) Council Members). LOCATION OF POLLING PLACE (DIRECCION(ES) DE LAS CASILLAS ELECTORIALES) First Baptist Church 708 S. 5th Street Sanger, Texas Early voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se cabo de limes a viernes ) First Baptist Church 708 S. 5th Street Sanger, Texas between the hours of 8:00 am and 5:00 pm beginning Apri128, 2014 and ending May 2, 2014. (Entre las horas de las 8:00 am a 5*00 pm inicio 28 de abril, 2014 y termina en Mayo 2, 2014). Additional early voting will be held at the same location as follows: (La votacion adelantada ademas se llevara a cabo en el mismo sitio de tat manera) Monday, May 5, 2014 (5 de Mayo 2014) 7:00 7:00 p.m. Tuesday, May 6, 2014 (6 de Mayo 2014) 7:00 a.m. - 7:00 p.m. Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votaran en ausencia por coi7eo deberan enviarse a:) Denton County Elections Administrator P.O. Box 1720 Denton, Texas 76201 Applications for ballots by mail must be received no later than the close of business on May 1, 2014. (Las solicitudes para boletas que se votaran en ausencia por coireo deberan recibirse para el fin de las horas de negocia el 1 de Mayo 2014). Issued this 18th day of February 2014. (Emitada este dia 18th de Febrero 2014). Thomas Muir, Mayor FHE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Denton County: List of entities to be determined after the final order deadline This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 10, 2014 election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as "Elections Administrator." RECITALS Each participating authority listed above plans to hold a general and/or special election on May 10, 2014. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61,012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a "Joint Election" with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Denton County Elections Administrator shall coordinate; supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Denton County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Denton County Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. 11, LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the exas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Page 1 of 10 Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Denton County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available, or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 10, 2014 joint election are different from the polling places) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 10, 2014 at the entrance to any. previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 10, 2014 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all ,election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. Election judges and clerks who. attend voting equipment training and/or procedures training shall be compensated at the rate of $7 per hour. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County ($11 an hour for presiding judges, $10 an hour for alternate judges, and $9 an hour for clerks) pursuant to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for picking up the election N,upplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Page 2 of 10 The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 1270006, V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County's electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or propositions) are to appear on the official )allot (including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political subdivisions. Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton County's eSlate electronic voting system. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further, agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting ,as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy *xarly voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Page 3 of 10 Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address for the Denton County Early Voting Clerk is: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 11 Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by a contract carrier (ie. UPS, FedEx, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 37.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 8:00 a.m. each business day. VII. EARLY VOTING BALLOT BOARD Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Frank Phillips, Denton County Elections Administrator Tabulation Supervisor: Brandy Grimes, Denton County Technical Operations Manager Presiding Judge: Kerry Martin, Deputy Elections Administrator Alternate Judge: Paula Paschal, Contract Manager The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public.by distribution of hard copies at the central counting station and by posting to the Denton County web site. Page 4 of 10 To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton Countys voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct -by -precinct results that are required by Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or his designee, no later than three days after Election Day of the date of the canvass. The Elections Administrator will prepare the electronic precinct -by -precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority, unless requested otherwise. The Elections Administrator shall be responsible for conducting the post -election manual recount required by Section 127,201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office, IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 10, 2014 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 21, 2014. This date may be negotiable based on the Secretary of State's calendar for elections in 2014. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro -rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. Page 5 of 10 If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro -rats portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non -temporary) early voting site within their jurisdiction shall pay a pro -rats portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.1004 The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an election day polling place or early voting site within their Denton County territory shall pay a flat fee of $400 for election expenses. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint i�lection as authorized by Section 271.010 of the Texas Election Code. Page 6 of 10 Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to' bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of, this document with the Denton County Judge and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7.' The waiver 6y any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. Page 7 of 10 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 10, 2014 election (or runoff election, if applicable). The participating authority's obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election. Actual Political Subdivision � Cost Page 8 of 10 XVII. SIGNATURE PAGE (separate page) Revised 1.31.2014 (11:34 a.m.) Page 9 of 10 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the day of , 2014 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the day of 2014 been executed on behalf of the City of Sanger pursuant to an action of the City Council so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: FRANK PHILLIPS ACCEPTED AND AGREED TO BY THE CITY OF BANGER, TEXAS: APPROVED: THOMAS MUIR, MAYOR ATTESTED: TAMI TABER, CITY SECRETARY AqQ *TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: February 18, 2014 Submitted By: Brian Crenwelge Dire for of P ks and Recreation City Manager Reviewed/Approval Initial` ate ACTION REQUESTED: ® ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discuss, Consider and Possibly Approve Amending Article 7.000 Park and Recreation Use Fees, Section 7.105 Advertising, of Appendix A "Fee Schedule" of the Code of Ordinances to reflect sign advertising on all Ball field scoreboards (sign must be 2' tall x 8' wide) $2000.00 annually. FINANCIAL SUMMARY ❑ N/A GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED PRIOR CURRENT FUTURE FISCAL YEAR: YEAR YEAR YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The City Council approved the structured agreement for advertising in parks and athletic fields at the October 7, 2013 City Council Meeting. The attached ordinance has been drafted to update Article 7.00 Park and Recreation Use Fees. Section 7.105 Advertising "a) Sign advertising on all Ball field scoreboards (sign must be 2' tall x 8' wide) $2000.00 annually." STAFF OPTIONS & RECOMMENDATION The Director of Parks and Recreation recommends approving the Ordinance List of Supporting Documents/Exhibits Attached: Ordinance #02-0244 Copy of Approved Advertising Agreement Prior Action/Review by Council, Boards, Commissions or Other Agencies: The Parks Board, Keep Sanger Beautiful Board and the City Council have reviewed and voted to approve the advertising agreement. ORDINANCE 02-0244 AN ORDINANCE, OF THE CITY OF SANGER, TEXAS, AMENDING APPENDIX A "FEE SCHEDULE" OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, AMENDING ARTICLE 7,000 PARK AND RECREATION USE FEES, SECTION 7.105 ADVERTISING. PROVIDING FOR THE REPEAL OF Aa ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That Article 7.000 Park and Recreation Use Fees, Section 7.105 Advertising of Appendix A "Fee Schedule" of the Code of Ordinances, City of Sanger, Texas, is hereby amended to read as follows: ARTICLE 7.000 PARK AND RECREATION USE FEES Sec.7.105 Advertising a) Sign advertising on all Ball field scoreboards (sign must be 2' tall x 8' wide) $2000.00 annually. Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections paragraphs, sentences, clauses, phrases and words of the Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. f Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage, and the publication of the caption, as the law and Charter in such cases provide. PASSED AND APPROVED this 18 day of February 2014 by the City Council of the City of Sanger, Texas. APPROVED: Thomas E. Muir, Mayor ATTEST: Tami Taber, City Secretary CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular Q Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes ❑ Not Applicable Council Meeting Date: Submitted By: February 18, 2014 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Conduct a Public Hearing, Consider, Discuss, and Possibly act a Request From Don Lovell for Approval of Alternative Exterior Building Materials and/or Design for a Proposed Structure at the 2512 Chippewa Trail FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The property is zoned SF-3 Single -Family Residential District. The applicant is proposing to install a metal carport behind the existing house. STAFF OPTIONS & RECOMMENDATION The City Council may approve an alternative to use a different material or design if they find that the material or design meets or exceeds the intent of the architectural standards after conducting a public hearing. List of Supporting Documents/Exhibits Attached: • Architectural Standards (§3.17 & §3.21) • Aerial Photo of Subject Property Prior Action/Review by Council, Boards, Commissions or Other Agencies: None • Application • Applicant's Exhibits City of Sanger Architectural Standards Commercial Buildings ARTICLE 3,1700 EXTERIOR CONSTRUCTION OF BUILDINGS Article 3.1701 Types of Exterior Construction Restricted (a) This article establishes restrictions on the exterior construction elements of both new construction and additions to buildings in zoning districts B-1, B-2, B-3 and within all zoning districts where any portion of a proposed biding is within 250 feet of the IH-35 Right -of --way and all specific uses which specify that the requirements of this article be met. (b) The exterior facade of any new building meeting the criteria above shall be constructed of materials from the following list: stone, cast stone, stucco, brick, limestone, granite, or native stone with the exception of windows and doors. (c) A maximum of ten (10) percent of the building facade may be comprised of "split face" concrete block. (d) The City Council may approve an alternative to use a different material or design if they find that the material or design meets or exceeds the intent of this article after conducting a public hearing. Notice of the hearing must be published in a local newspaper at least fifteen (15) days prior, and notices mailed to all property owners within two hundred (200) feet at least ten (10) days prior, to the public hearing. (e) For buildings within two hundred and fifty (250) feet of the IH-35 Right -of --way that are 50,000 square feet or larger, and are on tracts ten (10) acres or larger, and zoned 11 or 12, exterior walls may be constructed of smooth face concrete or block provided that one or more of the materials listed in (b) above is used as an accent on a minimum of 25% of any wall facing a street, thoroughfare or highway except for a dead end street only providing access to industrially zoned property. (Originally adopted 2001, amended in 2009) Residential Buildings ARTICLE 3.2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS (a) This article establishes the exterior facade requirements for single-family residences, duplexes and multi -family units in the City of Sanger. (b) All exterior facades for the first story of a new single-family residence or duplex in any zoning district, except where specifically exempted except within the Central Core District, shall be constructed of a minimum of one hundred (100) percent masonry construction, including and limited to: brick, stone, granite, marble, cast stone or stucco. All other floors shall be constructed of a minimum of fifty (5) percent masonry. (c) All exterior facades for the first story of a new apartment building or multi -family dwelling in any zoning district shall be constructed of a minimum of one hundred (100) percent masonry construction including brick, stone, cast stone, granite, marble or stucco. All floors shall be constructed of a minimum of fifty (50) percent masonry. (d) Additions to, or reconstruction of, existing structures must have, at a minimum, the same ratio of masonry to other materials as does the existing structure. (e) Detached garages, shops and storage buildings over two hundred (200) square feet must have, at a minimum, the same percentage of masonry facade as the first floor of the main structure. Buildings other than the primary residence on A -Agricultural zoned property are exempt from this requirement. (f) The City Council may approve an alternative to use a different material or design if they find that the material or design meets or exceeds the intent of this article after conducting a public hearing. Notice of the hearing must be published in the local newspaper at least fifteen (15) days prior, and notices mailed to all property owners within two hundred (200) feet at least ten (10) days prior, to the public hearing. (g) The Central Core District is bounded by 1st Street on the east, and 1Oth Street on the west, extending from Plum Street on the north, to Austin Street on the south, including all property within this area exclusive of the B-3 Central Business District as shown on the Official Zoning Map. Where one of the streets defining this area is non -continuous, the district boundary follows an imaginary line between the constructed segments. Within the Central Core District, all new single-family residences shall either i. Earn a score of at least 11 points based on the scoring criteria listed in Subsection (h), or ii. Receive a finding from the City Council that its design meets or exceeds the criteria of Central Core District. (h) Central Core District Scoring Criteria i. Porch: A covered, unenclosed area projecting at least 6 feet out from the front fagade of a single-family detached dwelling or two-family dwelling. A porch must be covered and roofed with materials similar to the balance of the structure. A porch that covers at least 50% of the length of front fagade of the dwelling scores 4 points. A porch that covers at least 25% but less than 50% of the length of the front fagade scores 3 points. ii. Dormer: A dormer is a structural element of a building that protrudes from the plane of a sloping roof surface, clad in the same material as the exterior walls below the roof line and containing a window. A dormer within the front fagade scores 4 points. ilia Multiple Materials: The use of a combination of masonry and non- masomy materials in the exterior of a building fagade. For example, an exterior wall with brick veneer from the ground up to the bottom of the windows, with wood siding up the balance of the walls to the eaves. The materials should be visibly different from each other from the public right -of --way, with each covering at least 20% of the fagade. The use of multiple exterior materials scores 4 points. iv. Major Offset to Front Fagade: A fagade with a major offset is one with a section at least 10 feet wide set back at least ten (10) additional feet from the balance of the fagade. A major offset scores 4 points. v. Stone or Brick Accents: Stone or brick accents is the application of stone or brick masonry on a non -masonry exterior to draw attention to an architectural element. Such elements include but are not limited to corners, doors, windows, a front deck, or the columns supporting a front porch. The accents should equal at least 5% of the front fagade. The use of stone or brick accents scores 4 points via Hidden Garage: A hidden garage is an enclosed parking space with a garage door that does not face the same street as the front fagade. A hidden garage scores 3 points o Vila Steep Roof Pitch: A steep roof has a pitch of at least 7:12. A steep roof pitch scores 3 points villa Gabled Accent: A small triangular portion of a wall between the edges of a sloping roof along the front fagade of a residence. A gabled accent scores 3 points. A gabled dormer is considered a dormer and not a gabled accent. ix. Cross Gabled: A residence is cross -gabled when it has multiple gables aligned on perpendicular axes, intersecting in a cross at the highest point on the roof A cross gabled roof scores 3 points x. Multi -angled Roof: A multi -angled roof has one or more sections equaling at least 1/3 the total roof width with a pitch at least 1:12 different than the balance of the roof A multi -angled roof scores 3 points. xi. Roof Accent: A roof accent is a functional element in the structural or mechanical system of the building located above the top of the first floor that is visibly different from the balance of the roof because of color or material. A roof with one or more accents scores 3 points. xii. Window grids; Window grids are permanently -attached materials that visually divide the windows of the front fagade into smaller transparent areas from the public right-of-way. Window grids score 3 points. Mil. Expanded Dwelling Size: A dwelling that measures at least 120% of the minimum dwelling size required by the Zoning Ordinance. For example, a 1,200 sqft residence in a district with a 1,000 sqft minimum, or a 1,440 sqft residence in a district with a 1,200 sqft minimum. An expanded dwelling scores 2 points. xiv. Bay Window: A bay window is a window space projecting outward from the main walls of a building and forming a bay in a room. A front fagade with one or more bay windows scores 2 points. xv. Portico: A covered walkway leading to the front door of a building. A portico must be covered and roofed with materials similar to the balance of the structure. A portico scores 2 points. xvi. Pent Roof or Pent Roof Returns: A pent roof is a small, self- supporting, single -slope roof attached to building. A pent roof return is a pent roof attached to the fagade at the bottom of a gable. The use of a pent roof or pent roof returns scores 2 points. of xvii. Interpretations of the scoring criteria as applied to proposed new construction shall be made by the City Manager or his designee. Appeals of any and all interpretations shall be considered by the City Council. (i) The City Council may adopt a finding that a proposed building meets or exceed the criteria of the Central Core District after conducting a public hearing. Notice of the public hearing shall be published in the official newspaper(s) at least fifteen (15) days prior to the hearing. Notices of the public hearing shall be mailed to the owners of real property within two hundred (200) feet of the subject property at least ten (10) days prior to the hearing. (Originally adopted 2002, amended in 2009 and 2013) %F -1 l r _ Legend'. Subject Property 0 25 50 100 FeetUi LA ' i r i Permit # I rOui l **PLANS MAY BE REQUIRED** Property Address: �-�� it �_� �� i P/(`' t LiQ, %LLtlL L Property Owner: Address. s 1 City, State, Zip: Phone Number. Phone: Registered with City YES / NO NOT APPLICABL ''Registration #: __ 1�12. Description of Woric: Miscellaneous Inspections Signature of Applicant Approval (Building Official) r Permit Fee: $ .)•`' �N CASH / Checic # 94o-4se-zos9 (office) CIty of Snnyer 201 Bolivar/ P. D E3ox 1729 Sanger, TX 76266 940-4SB-4072 (fox) $50.00 each inspection Date Date Date Paid www.snngertexas.org 2512 Chippewa Trail CHIPPEWA TRAIL (LaRue Drive per plat) (50' R.O.W.) r N 89'1J'04" w " '• 100,00, IDoz S 89'13_'004" E 100t0 ' —0-'------ w I,R.F, •, C.M.,., tR,F, ; +,S 89't— 3 4—E---0 I,R.F light pole 100.00' `water meter • '.1 do st It 25' Bldg, Line i — ;;•1•l., SCALE do toodid too P I, h 4 +..: I .A concrete ; driveway ' — Won do I too x I. If 2512 Chippewa Trail •• ® Residence . 26.2' J ' , is too ccirlerel drllost ' �� ` N j N t' wj Lot 12 ;:;:';: 3 Lot 11 . ; ; A Lot 13 Bloch; C ;� to 0 to rllko (0.631 Acres) is do 0 1 0 zI is 1n 4is, 4 ; A it too I slid do .. '� '; :1 IV I did do. IsAll do . •collcFalq''4, 1 4 do drlveivby!'• •' c� ; of • Aelached : sti • ':r ' I .a• ' w Oanga '• s .�', t1l,'k:3 Easements recorded In Vol, 306, Pg. 609 Vol,& %1 ' tr" ,:: lJ �° rt 9• 95, O.R,D,C. T., ore blanket In style and 199' 'r `••',•'� o se 40hd ;:. ;< ' JD Include e subject property. Ih '• ��:,•''.,.ti.•',:�;w;;. ;t i'� ;; ub act :.•>:: j to l oil 0.4,— VtoJ '•'€al'^: r•,N• il•ylY �� 1^,r :'L''!:f?i. T ollsslooll k&ssI I u18, riser I.R.F. 7.5' Utll. E'srrit. I.R,F �•eec, Sox C.M.• 1 R- _ _I.R• I•R.F. 7.5' Wilt E'smt. 18,58' 18.58'�--�� — — — —NI 9'04'49"—W— 100.00� s 8s•04'49" E 100.00' Lot 6 Lot 5 Lot 4 PROPERTY DESCRIPTION % Lot 12, in Block C, of Indian Springs Estates, Phase Two, an Addition to the City of Sanger, Denton County, Texas, according to the Map or Plat thereof recorded in/under Cabinet I', Slide 192, Plat Records, Denton County, Texas, Date: 0911112013 LECENO•C.M.wCommillne Winston; IRF.�Inn god Fwmd;1,P.F.m Iran Pipe Font; F,C.P."Fema Coma Pod OIIE-0rahndalmtrfa I.R9.�leon god eel irt•diventer withyell" ap stempd'Ardwr5trveyin` Compnry'. All 7heundmisnd havf/1"l ncelY<d and ASCNot 130980 4on mdtm lq`dlunaaud"e oiherwlunol<d—%—(OncNQfmu pear) —ant:— (overheed rcviewedaeopy olibbmrrey. �tuM fRWt✓C11)C )_.1'/.rM1t ]FLOODNOTE: It Is my opinion That the property described hereon Is not within the 100-yev Client Stewart Title Rood zone area according to The Federal Emergency Management Agency Flood Insurance Rote Map Community -Panel No. 4807860205 0, present ell ctive date of map, April 18, 2011, hcreln G.F. No, 01128"2838 property situated within Zoned •X". SURVEYORS CERTIFICATION: The undersigned does hereby cerliy that this survey was this day made on the ground of the property legally described hereon and Is correct, and to the bestof my knowledge; there ere no visible dherepencles, �Fconflicts, shortages inan4boundarylineconficU, encroachments, overlapping of improvements, rT�: QF'•�.09�easements 11MIM or itghu of way that l have been advised of Y°1 „9 except es shown hereon. The bearings shown hereon JOHN M. RUSSELL are based on the above referenced recorded map or •••;•••••••••••,••.•.v t• stewart title #A$ plat unless otherwise noted, `;•oP 5305 Pv t °'�ESs\�? v ahur Surveying Cost Inc, ' S • L ali t Unicorn Lake Dwienra 6n UO Donlon, Tests 76210 ]yolbdma(LandSmgvn Ph(940)210-UII 2512 Chippewa Trail. lna.ts max Pan (940)323-1600 ' Sanger, Texas Yes Simi IL, I ate tin lint oea. ar bHnm.. n nosy Avoided n f" no 11014361614% R ara.nl.ana arNerrvntrine.eam ,1e6umta lien N 1 p O (D n � CD rn O < @ (D (D CD cn to n 0 CO coo Q @ @ i i m W cn N � 0 Ch m 0- O Q1 = 77 O U) O N O (0 0 .4 f Cr M 'a ® (fit O O O CrI O a Cf•t CL (D CN trf CD w O M 0 N C W r v 0 60 m 0 3 O � a m "a 0 A o N CL ,M C O fD O O 0 G CD Cl) m m CD U) su 0 o m to c U13) _ o m 0 �n jco� ^c 0) z a @ C � O r- O o • • O @ =3 a1 — ccr a � '�T1 r a CL(D WrIlk �+ W CD O 0 a (Q 00 C. O CD O — 0 (n (D @ � (n O cn @ (Dn (p O ((DD (n rr C (n a 3 n a CLQ (DO a Cl) � O O 30 zr O (D (D n O CQ (n < r-+ oCD (D :3 Sv CD CO = CC (D CO (D`< cr O @ O O CL CT m0 m cn ri) (Q Qi N (n O 3 < CD • C7 cn @ • C FOw Owl OD O- O -� O O < Cc '0 cnp (D O 0 O O �< �3 =� —cn ao @ cr CT o0 CD CD 77 a� m� � `< a O @ @O {3 0 @ 0 o cn 0�' Ncn o � wo N 0 0 0 c� g C @ � c @ w �+ @ -� 0 CD O o � 0 • �rllt* �. 0 n (�D 0 c. 0 0 a CDcn c 0 CDa cn In �i o � �cn W � O w c CD rn� 0 a' a cn O CD m a I � O 3 a 0 @ � co ao � (Da �' Cr CD m \` w�. `£ ,. ,. ,,�,, _ � Zy a �, �. ..�.� "s, e,. py `s .�i'�� •'aa' a'"i � .�.a CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By: February 18, 2014 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ❑ ❑ " r ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Take Action on the Final Plat of Bubba's Ranch, Being a 2.317 Acres Located at the Intersection of Union Hill Road and Lake Ray Roberts Drive, FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is 2.317 acres located on the east side of Union Hill Road and the south side of Lake Ray Roberts Drive. The subject property is located outside the city limits in Sanger's extraterritorial jurisdiction (ETJ). The replat would subdivide the property into two lots, one measuring 1 acre, the other 1.317 acres. STAFF OPTIONS & RECOMMENDATION Staff finds the plat to conform to the requirements of the Subdivision Ordinance, and recommends it for approval. List of Supporting Documents/Exhibits Attached: • Final Plat Prior Action/Review by Council, Boards, Commissions or Other Agencies: The Planning & Zoning Commission recommended approval of the,proposed plat. CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By. February 18, 2014 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Take Action on the Replat of Lots 1R4, 1R-2, and 1R-3 of Block 48, Original Town of Sanger, Located on the South Side of Plum Street Between 5th Street and 6th Street. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is 0.46 acres located on the south side of Plum Street, between 5th Street and 6th Street. It is the northern half of Block 48 of the Original Town of Sanger, currently subdivided into two lots each approximately 10,000 square feet Each of these lots is developed with a single-family home (502 & 512 Plum Street). The subject property is zoned SF40 Single Family Residential District, with a minimum lot size of 6,500 square feet. The replat would subdivide the two lots into three, with two lots measuring 6,500 square feet and one measuring 7,000 square feet. STAFF OPTIONS & RECOMMENDATION Staff finds the plat to conform to the requirements of the Subdivision Ordinance, and recommends it for approval. 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