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09/16/2013-CC-Agenda Packet-RegularEXAS AGENDA CITY COUNCIL MONDAY, SEPTEMBER 16, 2013 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: September 3, 2013 -City Council b) Disbursements c) Approve Resolution 9R094743 - Establish Fund Balance Policies and Commitments as Required by GASB 54 d) Approve Resolution #R094843 - Lease Purchase Agreement With Government Capital to Procure an Auger Truck 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Ordinance #09-15-13 -Adopting the Budget Providing for the Appropriation of Funds for Operating and Capital Expenditures by Fund for the Fiscal Year Beginning October 1, 2013 and Ending September 30, 2014 and Providing for the Intra and Inter Department and Fund Transfers. 6. Consider, Discuss and Possibly Approve Ordinance #09-16-13 - Levying a Tax Rate for the General Government for the Fiscal Year 2013-2014 at a Rate of $0.665000 per $100 Assessed Valuation. 7. Consider, Discuss and Possibly Approve Ordinance #09-17-13 - to Approve the 2013 Tax Roll. 8. Consider, Discuss and Possibly Approve New Pay Plan and Market Adjustments for Employees on the new Pay Grade Schedule. 9. Adjourn. I, the undersigned authority, do hereto bulletin board, at the City Hal� accessible to the general public' A t� a and time: posted until meting is adjo3: T UWE�a Tami Taber, City Secretary City of Sanger, Texas certify that this Notice of Meeting was posted on the Yty�;of Sanger, Texas, a .place convenient and readily ',: anal said notice was. posted on the following date at .m. and shall remain ��P/la/d➢lif6t44�ti�'�� MINUTES: CITY COUNCIL MEETING September 3, 2013 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Scott Stephens, Councilman Russell Martin, Councilman Gary Bilyeu and Councilman Allen Chick ABSENT: Mike Brice, City Manager; Tami Taber, City Secretary OTHERS PRESENT: Joe Iliff, Director of Development Services, Cheryl Price, Deputy City Secretary, Joe Falls, Steve Stone, John Paterson. 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:01 p.m. Councilman Martin led the Invocation, followed by Councilman Stephens leading the Pledge of Allegiance. 2. Citizens Input: Joe Falls, 4489 McReynolds Road, Sanger, Texas was recognized. Mr. Falls spoke regarding the direction of Sanger and that there are citizens like himself who are willing to help Sanger. CONSENT AGENDA 3. a) Approval of Minutes: b) Disbursements win August 19, 2013 -City Council c) Approve Inte cal Agreement Between Denton County and the City of Sanger for Shared Governance Communications and Dispatch Services for Police and Fire d) Approve Chris Prock to Board of Adjustment as an Alternate e) Approve Casey Barclay to Planning and Zoning as an Alternate f) Approve Engaging Weaver and Tidwell, L.L.P. to Conduct Audit Services for Fiscal Year 2012/2013, Estimated in the Amount of $42,000 to $46,000 g) Approve Proclamation #09-0343 -Blood Cancer Awareness Month A Motion was made by Councilman Bilyeu, Seconded by Councilman Martin to approve all items on the Consent Agenda as presented. The Motion carried unanimously with a vote of five (5) in Favor and none (0) Opposed. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Conduct Second Public Hearing on a Proposed Increase of the Ad Valorem Tax Rate From 0.633049 to 0.665000 per $100 Taxable Assessed Valuation for Fiscal Year 2013/20140 Mayor Muir opened the Public Hearing at 7:15 p.m. and solicited any citizens in the audience who may have any questions or who wish to speak for or against the proposed increase of the Ad Valorem Tax Rate from 0.633049 to 0.665000 per $100 Taxable Assessed Valuation for Fiscal Year 2013/2014. There being no citizens who wished to come forward to speak, Mayor Muir closed the public hearing at 7*16 p.m. 6. Consider, Discuss and Possibly Approve Resolution #R09-16-13 -Authorizing the Award of a Professional Service Provider to Provide Texas CDBG Project Related Professional Engineering Services. Mayor Muir noted the background information. The City received three proposals for engineering services. All three scored the maximum in points. Staff recommended Teague, Nall and Perkins (TNG) be awarded the contract subject to negotiating the price. The recommendation from staff was based on prior experience with the firm and the proximity of their Denton office to Sanger. Steve Stone, Commercial Real Estate Broker, was recognized with a question. He asked it this is just a single item requesting engineering services or is the Engineering job still open. Mayor Muir advised that this is a single item for engineering services for a Block Grant. The City is still in the process of hiring an Engineer. The City Engineer Position is currently posted on the City's website. A Motion was made by Councilman Bilyeu, Seconded by Councilman Stephens Approving Resolution #R09-16-13 Authorizing the Award of a Professional Service Provider to Teague, Nall, and Perkins to Provide Texas CDBG Project Related Professional Engineering Services. The motion carried unanimously with a vote of five (5) in Favor and none (0) Opposed. 7. Consider, Discuss and Possibly Approve Ordinance #094443 - Granting a Specific Use Permit to Permit Outside Display and Sales on Property Located on the East Side of Stemmons (I-35 Frontage Road) Between Church and Wood Street. Joe Iliff, Director of Development Services noted that for the record this is a public hearing, the words are not on the agenda item but we did notice for a public hearing so it needs to be conducted as such. Mayor Muir opened the Public Hearing at 7:23 and solicited any citizens in the audience who may have any questions or who wish to speak for or against Ordinance #94443 Granting a Specific Use Permit to Permit Outside Display and Sales on Property located on the East Side of Stemmons (I-35 Frontage Road) Between Church and Wood Street, Commercial Real Estate Broker, Steve Stone from Krum, Texas was recognized representing the owner. He noted that the property is for sale and they have the right to sell the property anytime during the lease of the property. He noted the owner also owns the lot across the Highway where the drainage ditch splits his property at the SWC of Duck Creek and I-35 next to the storage facility. He also was responsible for leasing to the recently opened Mexican restaurant Oscars. Applicant, John Paterson from Whitesboro, Texas was recognized and noted he had a business on 377 for 37 years. He noted that he is very excited for the location on the highway for visibility and great access. He noted they would bring in portable buildings constructed by Mennonites', golf carts, trailers, Storm shelters, custom patio furniture, out door fireplaces, playground equipment, and decorative yard items to create variety and stability throughout the seasons. Councilman Bilyeu requested Mr. Paterson to define decorative yard decor. He noted that since this is an SUP he would like to have the items noted specifically for the use. Mr. Paterson advised that most of the items would be Texas creations, predominately western decor type items such as Texas stars, miniature windmills etc. High -end quality decorative pieces that are manufactured in Mexico. He noted that there were several businesses that had similar type or products off FM 377 going towards Whitesboro. They do not want to create clutter, but create a nice aesthetic atmosphere and have the ability to offer a variety of different types of sales. Their target market is middle and upper income level who will typically buy these types of products. He noted that they would have specialized storm shelters approved by FEMA. Councilman Chicic noted concern that with all of the items listed that they would be selling, he could not see how it would not be cluttered. Mr. Paterson noted that it would be done with taste, as if an interior decorator would decorate a house. It will be designed by someone with skill and a good eye for layout and design. It is important to them on how they will lay out the facility. They want to create a supercenter to offer a variety of products where people will be more likely to drive the distance to Sanger than if they only offered only one or two products. They do not intend to run a junk facility. He noted that it is his livelihood and is just as important to him that it is laid out in a manner that is appealing. Councilman Chick questioned if he was leasing the property. Mr. Paterson said he was and that he had a year contract and there are clauses in the contract. Perhaps in six months to a year, if they are doing well, there may be a possibility they may purchase the property. Councilman Chick questioned if they would have security lighting and fencing. Mr. Paterson advised that the facility already has lighting; they may have to add a two directional lights to the far corner of the lot. Mr. Paterson advised that they would use the already fenced area for the loose items. On the exterior, the portable buildings will be spaced so that you could not get a trailer in between them. The golf carts and smaller items will be pulled into the building when they close in the evening. They will not gravel the grassy areas but create paths through them so people could envision how their items would look. Most of the trailers will be in the front. They will light up the south lot with installation of a light on the pole. The sheds would be model units and sales would be delivered within 7 days from the factory. There is the possibility that if someone wanted a particular unit on the site, he may sell it, but would replace it with a similar unit. There was concern regarding the mowing of the lots and whether it would become a code enforcement issue. Councilman Bilyeu noted that the Specific Use Permit runs with the land and asked the reasoning behind the Specific Use Permit expiring upon a vacancy of one (1) year. Joe Iliff explained that this was also a concern at the Planning and Zoning Commission meeting. If Mr. Paterson's business ceased to exist, the SUP for the use specified would be allowed for 1 year. Planning and Zoning felt that a year would be reasonable, but not so long that another business would come in and try to use the SUP several years down the road when circumstances may not justify the use at that time. Also, not so short that if there was a change in ownership and/or a brief closing would not cease the SUP. It would go back to its original use after the one (1) year of vacancy. Joe Iliff noted the Specific Use Permit Ordinance needs to be specific as possible in order for it to be enforced as its use was intended. Mayor Muir solicited if there were any other citizens who wished to speak on the item, there being none, the Public Hearing was closed at 7:45 PM. Councilman Bilyeu noted that he has issues with the decorative yard items, that the description is vague. It could be a number of items. In addition, the one-year term seems to be a long time. There was lengthy discussion regarding these two issues. It was noted that Planning and Zoning Commission approved it with the one-year term and the Council could change the timing and modify the language in the SUP. Councilman Bilyeu suggested reducing the timing from 30 to 60 days. Concern ensued regarding the decorative yard items and a firm definition could not be determined. Discussion began regarding placing the items within a certain area on the lot and it was suggested that the currently fenced area on the northernmost section of the lot would be a good area to place the yard art. It was noted they would be sharing the %7 with the Ranch Hand which sells feed and hay out of their store. The SUP would not limit the feed store. Councilman Chick reiterated his concerns regarding all of the different items they will have for sale, and with all of it on the grassy area, he had reservations on how they would keep it looking good. Councilman Bilyeu suggested 45 days might be a good compromise. A motion was made by Councilman Bilyeu, seconded by Councilman Stephens to Approve Ordinance #094443 - Granting a Specific Use Permit to Permit Outside Display and Sales on Property Located on the East Side of Stemmons (ImM Frontage Road) Between Church and Wood Street with the following modifications to the Ordinance; Section 1, Item 1) that the Specific Use Permit will expire upon a vacancy of 45 days., Section 1, Item 3) where it states decorative yard items put it in parentheses that the decorative yard items are limited to the northernmost currently fenced area of the property and reference the property tract. The motion carried with four (4) in favor and one (1) opposed, Councilman Chick voting in opposition. 8. INFORMATION ITEMS: a) Financial and Investment Reports -July b) Animal Control Report There was no discussion regarding the information items. 9. Adjourn There being no further business, Mayor Muir adjourned the meeting at 8:24 p.m. 8/29/2013 8:51 AM A / P CHECK REGISTER PACKET: 06012 Regular Payments 8/27/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK I2 NAME / I,D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 19970 ACE AIR CONDITIONING & HEATING I-21330 A/C OUT - EAST UNIT R 8/29/2013 108.51CR 054682 108051 09600 AFLAC C-9/1/13 AFLAC R 8/29/2013 21.79 054683 I-AF3201308075129 INSURANCE R 8/29/2013 172.05CR 054683 I-AF3201308215141 INSURANCE R 8/29/2013 172.05CR 054683 I-AFK201308075129 INSURANCE R 8/29/2013 91435CR 054683 I-AFK201308215141 INSURANCE R 8/29/2013 91.35CR 054683 I-AFL201308075129 INSURANCE R 8/29/2013 984.90CR 054683 I-AFL201308215141 INSURANCE R 8/29/2013 963.25CR 054683 2,453.16 18100 AMERICAN MUNICIPAL SERVICES I-16134 COLLECTION JULY 2013 R 8/29/2013 678.60CR 054684 678.60 25620 AMSCO SUPPLY I-962475 AC FILTERS FOR ALL BUILD R 8/29/2013 335.05CR 054685 335,05 00590 CITY OF DENTON I-8/23/2013 WATER LAB SAMPLES 2012-13 R 8/29/2013 80.000R 054686 80400 00600 CITY OF SANGER I-1082611 RELEASES & LIEN R 8/29/2013 80400CR 054687 80.00 07850 CLEAT I-CLT201308075129 ASSOCIATION DUES EMPLOYEE R 8/29/2013 90.000R 054688 I-CLT201308215141 ASSOCIATION DUES EMPLOYEE R 8/29/2013 90.000R 054688 180000 18190 DEPARTMENT OF INFORMATION RESOURCE I-13071027N LONG DISTANCE 7/1-7/31/13 R 8/29/2013 34.59CR 054689 34.59 25��O EXCLUSIVE LAW ENFORCEMENT PRODUCTS INC I-253 VEHO HD CAMERA R 8/29/2013 610.000R 054690 610.00 18790 FUELMAN I-NP38863467 VEHICLE FUEL 8/12-8/18/13 R 8/29/2013 31428.28CR 054691 I-NP38916588 VEHICLE FUEL 8/19-8/25/13 R 8/29/2013 31861.60CR 054691 71289,88 17380 THE GLOVE GUY I-35428 GLOVES & SAFETY GLASSES R 8/29/2013 303.000R 054692 303,00 24840 GREENBELT ALLIANCE OF DENTON COUNTY I-2013 GREENFEST 2013 SUPPORTING SPONSOR R 8/29/2013 500.000R 054693 500.00 8/29/2013 8:51 AM A / P CHECK REGISTER PACKET: 06012 Regular Payments8/27/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK .1 NAME / I.D. DESC TYPE DATE DISCOUNT. AMOUNT NO# AMOUNT 02610 HD SUPPLY POWER SOLUTIONS I-2292303-04 UPGRADE METERS R 8/29/2013 650400CR 054694 I-2292303-05 UPGRADE METERS R 8/29/2013 1,369.00CR 054694 I-2292303-06 UPGRADE METERS R 8/29/2013 650.00CR 054694 21669,00 25660 HD SUPPLY WATERWORKS, LTD I-B162359 3' METER KEY WRENCHES R 8/29/2013 60o00CR 054695 60.00 25250 KARL KLEMENT CHRYSLER DODGE JEEP I-CHCS49781 FUEL FILTER REPLACEMENT R 8/29/2013 25.0OCR 054696 25.00 17060 LEAD 11 EXCELLENCE I-06272013SFD APR 2013-SEPT 2013 R 8/29/2013 11296.00CR 054697 1/296600 05400 LEGALSHIELD C-08/15/2013 LEGALSHIELD R 8/29/2013 0.02 054698 I-PPL201308075129 PREPAID LEGAL SERVICES R 8/29/2013 82.71CR 054698 I-PPL201308215141 PREPAID LEGAL SERVICES R 8/29/2013 82.71CR 054698 165.40 02970 OFFICE DEPOT I-664693171001 CASH BAG, BOXES, RULER, R 8/29/2013 102.59CR 054699 I-664693486001 CASH BAG, BOXES, RULER, R 8/29/2013 5.37CR 054699 107.96 25830 PACHECO KOCH, LLC I-27830 CONSULTING SERVICES - SEW R 8/29/2013 3,981.25CR 054700 I-27831 CONSULTING SERVICES - SEW R 8/29/2013 41150.75CR 054700 I-27832 CONSULTING SERVICES - SEW R 8/29/2013 51099.00CR 054700 I-27833 CONSULTING SERVICES - SEW R 8/29/2013 81216.00CR 054700 21,447.00 09090 PERKINS ENTERPRISE 1-2517 AIR ANALYSIS R 8/29/2013 137,50CR 054701 137.50 - 122140 RICOH USA, INC I-5027075828 COPIER LEASE 8/1-7/31/14 R 8/29/2013 11035.76CR 054702 11035,76 ROCKY RUNNELS I-8/18/2013 WEEDING & MOWING R 8/29/2013 1,355.O0CR 054703 1,355.00 16240 SCHAD & PULTE I-94083 1ST QTR SUPPLIES R 8/29/2013 270.00CR 054704 270.00 02690 TECHLINE, INC. I-1457338-00 1000W MH FIXTURE R 8/29/2013 1,162.50CR 054705 I-1457661-00 150W HPS, 200 AMP, HELIX R 8/29/2013 11780.25CR 054705 1-1457662-00 15OW HPS, 200 AMP, HELIX R 8/29/2013 31320.00CR 054705, I-1457665-00 GUY ATTACH., LOCK NUTS, R 8/29/2013 11169.25CR 054705 I-1457673-00 GUY GUARD, BULBS R 8/29/2013 169.00CR 054705 71601.00 8/29/2013 8:51 AM A / P CHECK REGISTER PACKET: 06012 Regular Payments 8/27/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 tR NAME,/ I4D, DESC 02600 TEEX I-KB7194798 TEEX TRAINING CLASSES 20830 TEXAS DEPARTMENT OF AGRICULTURE I-CRENWELGE PEST PESTICIDE LICENSE 20830 TEXAS DEPARTMENT OF AGRICULTURE I -HUNTER PEST LIC PESTICIDE LICENSE 26210 TRUSTY CONSTRUCTION I-693 MOVE EXISTING TRANSFORMER 22430 WELLS FARGO BANK, NA I-4015 PMT NO. 8 LEASE PAYMENT TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS:' HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 8/29/2013 R 8/29/2013 R- 8/29/2013 R 8/29/2013 R 8/29/2013 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 650,OOCR 054706 650.00 12400CR 054707 12.00 12,OOCR 054708 12,00 31900.00CR 054709 3,900.00 104,454.81CR 054710 104,454.81 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 29 0.00 157,851M 157,851422 0 0000 0.00 0.00 0 0000 0.00 0.00 0 0000 0.00 0600 0 0000 0000 0900 0 0000 0000 0.00 0 0000 0400 0400 29 0,00 157,851*22 157,851,22 9/05/2013 8:40 AM A / P CHECK REGISTER PACKET: 06034 Regular Payments 9/4/13 CFF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK R NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 19970 ACE AIR CONDITIONING & HEATING I-21378 AC REPAIR - COURT R 9/05/2013 326645CR 054746 326.45• 26180 ACME TELEVISION COMPANY INC I-2433 SEWER LINE INSPECTIONS R 9/05/2013 14,491.66CR 054747 14,491,66 00420 BOUND TREE MEDICAL, LLC I-81165101 MEDICAL SUPPLIES 2ND R 9/05/2013 148,97CR 054748 148.97 12760 CINTAS, INC. I-492830920 UNIFORMS 10/1-9/30/13 R 9/05/2013 71.57CR 054749 I-492833935 UNIFORMS 10/1-9/30/13 R 9/05/2013 71.57CR 054749 I-492836979 UNIFORMS 10/1-9/30/13 R 9/05/2013 71.57CR 054749 I-492839995 UNIFORMS 10/1-9/30/13 R 9/05/2013 72.47CR 054749 287,18 21100 COLEMAN LAW FIRM I-9/3)2013 PROSECUTOR 2012-2013 R 9/05/2013 600.00CR 054750 600.00 25650 CRUSE PUMPING & BACKHOE SERVICE INC I-7/11/2013 PUMP LIFT STATION R 9/05/2013 300.00CR 054751 300,00 00740 DCAD I-6370 4TH QTR ALLOCATION R 9/05/2013 41877,36CR 054752 4,877.36 20980 EXPRESS SERVICES, INC. I-12918577-3 TEMP EMPLOYEES 8/16/13 R 9/05/2013 11040.00CR 054753 I-12918577-3-0 TEMP E14PLOYEE R 9/05/2013 664.40CR 054753 1/704640 01240 INLAND TRUCK PARTS, INC. I-18-72825 FAN CLUTCH SOLANOID & FUE R 9/05/2013 198,02CR 054754 198,02 26240 JJ'S BUSY BEES I-1001 PAINTING SELECTED AREAS R 9/05/2013 11572.00CR 054755 11572,00 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I-SEPT 2013 ADMIN & DEBIT CARD FEES R 9/05/2013 128.50CR 054756 128,50 16970 LONGHORN, INC. I-S2547538,001 RAINBIRD IRRIGATION R 9/05/2013 6.79CR 332.50CR 054757 I-S2547541.001 IRRITROL SOLANOID R 9/05/2013 0.66CR 32.13CR 054757 I-S2548970,001 RAINBIRD IRRIGATION R 9/05/2013 0,62CR 30.15CR 054757 394678 9/05/2013 8:40 AM A / P CHECK REGISTER PACKET: 06034 Regular Payments 9/4/13 CFF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 )R NAME / I.D. DESC 01570 LOWE'S COMPANIES, INC. I-914640 DRAWER LOCK I-942748 PROSPERITY BANK - PVC I-956041 PAINT - BRUSHES STRIPE I-956049 PAINT - BRUSHES STRIPE I-956261 DRILL BITS & SUPPLIES 1 PATTERSON, ROBIN I-PATTERSON 8/31/13 COMM. DEPOSI 12710 PETTIT MACHINERY, INC C-205459 C-P05463 I-205145 I-205426 I-P05427 I-P05464 I-P05466 OIL SEAL, HYDROLIC, BLADE OIL SEAL, HYDROLIC, BLADE OIL SEAL, HYDROLIC, BLADE OIL SEAL, HYDROLIC, BLADE OIL SEAL, HYDROLIC, BLADE OIL SEAL, HYDROLIC, BLADE OIL SEAL, HYDROLIC, BLADE 22360 PREMIER LASVN AND POG]ER I-7914 BELTS, BLADES, CONES 25440 ROWS WRECKER & TOWING SERVICE LLC I-026721 TOWING SERVICE POLICE 25020 BANGER HARDWARE I-A21530 I-A21573 I-A21666 I-A21733 I-A21953 I-A22026 I-A22094 I-A22156 I-A22315 I-A22319 I-A22404 I-A22406 I-A22452 I-A22468 I-A22469 I-A22531 I-A22601 I-A22761 I-A22771 I-A22791 I-A22797 I-A22902 I-B5456 bSI SC SUPPLIES NEEDED NEt9 RESPERATORS MISC. SUPPLIES - ELECTRIC MISC PARTS & SUPPLIES PARTS & MISC MISC SUPPLIES NEEDED D1ISC. SUPPLIES - ELECTRIC D1ISC SUPPLIES NEEDED PARTS & MISC 6fISC SUPPLIES NEEDED 6fISC SUPPLIES FOR STREET PARTS & MISC 6fISC SUPPLIES NEEDED 61ISC SUPPLIES FOR STREET 6fISC SUPPLIES FOR STREET 2 KEYS 6fISC. SUPPLIES - ELECTRIC MISC SUPPLIES NEEDED PARTS & MISC MISC. SUPPLIES - ELECTRIC PARTS & MISC MISC SUPPLIES PARTS & MISC CHECK CHECK TYPE DATE R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/OS/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/O5/2013 R 9/0S/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 4.33CR 054758 75.83CR 054758 381.01CR 054758 26.58CR 054758 86.38CR 054758 574.13 100.00CR 059759 100.00 34.00 054760 73.00 054760 93.26CR 054760 73.00CR 054760 34.00CR 054760 73.00CR 054760 34,OOCR 054760 200.26 200.92CR 059761 200.92 75.00CR 054762 75.00 36.97CR 059763 32.99CR 059763 16.74CR 054763 23.54CR 054763 12.19CR 054763 23.98CR 054763 3.85CR 054763 6.95CR 054763 29.68CR 054763 13.98CR 054763 34.14CR 054763 4.99CR 054763 45.65CR 054763 119.77CR 054763 167.58CR 054763 3.98CR 054763 5.79CR 054763 18.71CR 054763 21.27CR 054763 14.99CR 054763 4.49CR 054763 0, 39CR 054763 3.98CR 054763 641.60 9/05/2013 8:40 AM A / P CHECK REGISTER PACKET: 06034 Regular Payments 9/4/13 CFF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 R NAME / I.D, DESC *VOID* VOID CHECK 16240 SCHAD & PULTE I-189559 1ST QTR SUPPLIES I-190507 1ST QTR SUPPLIES 19260 TYLER TECHNOLOGIES I-025-77051 WEBSITE MAINT. UTILITY I-025-77052 COURT ONLINE SPPORT 21610 WITMER PUBLIC SAFETY GROUP, INC I-E1106588 HAIX, STREAMLIGHT, SHIRT I-E1106588,001 HAIX, STREAMLIGHT, SHIRT 19160 WORKERS ASSISTANCE PROGRAM, INC. I-IVC00000000046811 AUGUST EMPLOYEES TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE V 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 R 9/05/2013 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 054764 **VOID** 33900CR 054765 19400CR 054765 52.00 110400CR 054766 125.00CR 054766 235,00 269.91CR 054767 199.99CR 054767 469.90 160.20CR 054768 160920 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 22 8.07 27,738.33 27,746.40 0 0.00 0.00 0,00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0400 0,00 0.00 23 8.07 27,738.33 27,746.40 9/05/2013 7:35 AM A / P CHECK REGISTER PACKET: 06037 Regular Payments 9/4/13 VENDOR SET: 99 BANK EMP B EMPLOYEE BENEFIT FUND ii)R NAME / I.D. DESC 10610 LEADERSLIFE INS. COMPANY I-18517 LEADERSLIFE INS. CO14PANY TOTAL E�2RORS: 0 CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT - NO# R 9/05/2013 86.66CR 000262 * * T 0 T A L S * * NO# DISCOUNTS CHECK AP1T TOTAL APPLIED REGULAR CHECKS: 1 0$00 86.66 86.66 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0$00 86.66 86.66 TOTAL WARNINGS: 0 PAGE: 1 CHECK ADIOUNT 86.66 9/11/2013 11;32 AP9 A / P CHECK REGISTER PACKET: 06049 Regular Payments 9/11/13 cf VENDOR SET; 99 BADIK POOL POOLED CASH ACCOUNT PAGE: 1 - CHECK CHECK I ;R NAME / I.D. DESC TYPE DATE ooloa TMRs I-RET201308075129 TMRS R 9/11/2013 I-RET201308215141 TAfRS R 9/11/2013 CHECK � CHECK DISCOUNT AMOUNT NO# A6f0UNT 15,019.73CR 054775 13,873.42CR 054775 28,893.15 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 28,893.15 28,893.15 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0,00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 �0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 28,893,15 28,893.15 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 9/11/2013 11:29 AM DIRECT PAYABLES CHECK REGISTER PACKET: 06050 Direct Payables 9/11/13 c ,VENDOR SET: 99 AP VENDOR SET BANK: EMP B EMPLOYEE BENEFIT FUND CHECK CHECK I.D. NAME TYPE DATE 26290 STANDARD INSURANCE COMPANY I-9/11/2013 STANDARD INSURANCE COMPANY R 9/11/2013 * * BANK TOTAL S * * NOi REGULAR CHECKS: 1 HANDWRITTEN CHECKS: 0 PRE -WRITE CHECKS: 0 DRAFTS: 0 VOID CHECKS; 0 NON CHECKS: 0 CORRECTIONS: 0 BANK TOTALS; 1 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT ------------ 127.00 000263 127.00 DISCOUNTS CHECK MIT TOTAL APPLIED 0.00 127.00 127.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 127.00 127.00 9/12/2013 8:43 AM A / P CHECK REGISTER PACKET: 06044 Regular Payments 9/11/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK l' NAME / I,D, DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 25070 ALL AMERICAN DOGS INC I-1108 AUG SHELTER SERVICE R 9/12/2013 51100900CR 054776 51100*00 ALTEC ALTEC INDUSTRIES, INC I-5061616 HIGH RANGER LEAK @ BUCKET R 9/12/2013 529,50CR 054777 529950 00270 ANIMAL HOSPITAL ON MILAM RD, P,C, I-151708 EUTH, INJURED CAT 8/16 R 9/12/2013 78,OOCR 054778 78,00 22620 ARAMARK UNIFORM SERVICE I-8/30/2013 UNIFORMS 2012-2013 R 9/12/2013 78665SCR 054779 786,55 02460 AT&T MOBILITY I-7/23/13-8/22/13 CELL 7/23-8/22/13 R 9/12/2013 751,96CR 054780 751,96 01550 ATMOS I-9/3/2013 GAS 8/2-9/3/13 R 9/12/2013 196,67CR 054781 196,67 23600 AUSTIN TURF & TRACTOR I-782143 HYD, CYLINDER & PINS R 9/12/2013 1,048,65CR 054782 11048,65 12680 BAILEY ENVIRONMENTAL, CORP I-SANGER 2013 HEALTH INSPECTIONS R 9/12/2013 11100,00CR 054783 11100600 21930 BANK OF NEW YORK MELLON I-252-1729954 SEPT 1, 2013-AUG 31, 2014 R 9/12/2013 750,OOCR 054784 750900 17730 BRICE, MIKE I-BRICE 9/21-25/2013 MEAL PER DIEM IMCA R 9/12/2013 l40oOOCR 054785 140,00 11010 C & 0 EQUIPMENT CO, I-VIK07927 BRAKE REPAIR ON BACKHOE R 9/12/2013 2,124.77CR 054786 2,124,77 2- CHILDREN'S ADVOCACY CENTER FOR DENTON COUNTY I-13-04225 SEXUAL ASSAULT EXAM R 9/12/2013 133,OOCR 054787 133,00 00600 CITY OF SANGER I-9/1/2013 UTILITIES 7/15-8/14/13 R 9/12/2013 33,305,90CR 054788 33,305*90 03730 COLLIN COUNTY COLLEGE I-S0031695 MENTAL HEALTH OFFICERS R 9/12/2013 110,OOCR 054789 110000 9/12/2013 8:93 Afd A / P CHECK REGISTER PACKET: 06094 Regular Payments 9/11/13 CF VEAIDOR SET: 99 BAAIK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK d NAA1E / I,D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 00800 COSERV ELECTRIC I-7/19-8/19/13 ELECTRIC 7/19-8/19/13 R 9/12/2013 1, 720.62CR 054790 1, 720.62 08770 CPI OFFICE PRODUCTS C-C3612647-0 TONER, INK, RECEIPT BOOKS R 9/12/2013 85.80 054791 I-3612647-0 TONER, INK, RECEIPT BOOKS R 9/12/2013 536.89CR 059791 951.04 22180 DEBORAH L. RIDGE, RN, CA-CP SANE I-361-A SEXUAL ASSAULT EXAM R 9/12/2013 450.00CR 059792 450.00 20980 EXPRESS SERVICES, INC, I-12952600-0 TEAfP EMPLOYEE R 9/12/2013 664.40CR 059793 I-12952600-00 TEA1P EMPLOYEES R 9/12/2013 606.00CR 059793 1,470.90 23010 FIVE STAR SUPPLY CO INC. I-95231 JANITORIAL SUPPLY R 9/12/2013 416.64CR 059799 416.64 18790 FUELAfAN I-NP39009309 VEHICLE FUEL 8/26-9/1/13 R 9/12/2013 2,889.09CR 054795 I-NP39082974 VEHICLE FUEL 9/2-9/8/13 R 9/12/2013 3,468.S1CR 059795 6,357.60 01070 GALLS INC. I-000929767 BOOTS & BINOCULARS R 9/12/2013 201.98CR 059796 201.98 03790 GRAYSON COUNTY COLLEGE I-17808 PATROL RIFLE COURSE R 9/12/2013 100.00CR 054797 100.00 26360 HURLEY, JAt4ISON I -HURLEY BOOT 2013 BOOT REIMB, 2013 R 9/12/2013 SO.000R 054798 50.00 20220 INGRAAf I-73596323 BCOKS FOR COLLECTIONS R 9/12/2013 31.34CR 054799 I-73653053 BOOKS FOR COLLECTIONS R 9/12/2013 44.63CR 054799 75.97 01300 JAGOE-PUBLIC CO., INC. I-13069MB HOT tdIX R 9/12/2013 352.45CR 054800 352.95 03530 JAAIES WOOD AUTOPARK, INC. I-VCV7314467-1 WINDOVi TRACK R 9/12/2013 36.96CR 054801 I-VCVI314788 UNITS 19-20 G 12-20 R 9/12/2013 374.66CR 059801 I-VCVi315196 WATER/FUEL FILTER R 9/12/2013 151.88CR 059801 So'3.00 9/12/2013 8:43 A14 A / P CHECK REGISTER PACKET: 06044 Regular Payments 9/11/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# 17430 JUNIOR LIBRARY GUILD I-199313 MIDDLE SCHOOL BOOKS R 9/12/2013 526.50CR 054802 26230 KINNEY BONDED WAREHOUSE, INC I-338202 10 TONS DIAMOND PRO R 9/12/2013 11778.000R 054803 21960 MCb7ASTER NEW HOLLAND I-45511 BLOWER BR430 R 9/12/2013 386.99CR 054804 I-45512 BLOWER BR430 R 9/12/2013 8.50CR 054804 09780 MIDG7EST TAPE I-91219889 AUDIOBOOKS - COLLECTION R 9/12/2013 728482CR 054805 I-91224635 AUDIOBOOKS - COLLECTION R 9/12/2013 249.94CR 054805 I-91236346 AUDIOBOOKS - COLLECTION R 9/12/2013 44.99CR 054805 08690 O'REILL'1 AUTO PARTS C-1959-472428 REPAIR PARTS R 9/12/2013 82.00 054806 C-1959-473990 REPAIR PARTS R 9/12/2013 68.09 054806 I-1959-468000 REPAIR PARTS R 9/12/2013 52.51CR 054806 I-1959-468103 REPAIR PARTS R 9/12/2013 28.88CR 054806 I-1959-468116 REPAIR PARTS R 9/12/2013 1.93CR 054806 I-1959-468117 REPAIR PARTS R 9/12/2013 39.51CR 054806 I-1959-468121 REPAIR PARTS R 9/12/2013 101.96CR 054806 I-1959-468141 REPAIR PARTS R 9/12/2013 34.02CR. 054806 I-1959-468199 REPAIR PARTS R 9/12/2013 1.15CR 054806 I-1959-468242 REPAIR PARTS R 9/12/2013 51.64CR 054806 I-1959-468552 REPAIR PARTS R 9/12/2013 9.51CR 054806 I-1959-469305 REPAIR PARTS R 9/12/2013 116.20CR 054806 I-1959-469306 REPAIR PARTS R 9/12/2013 52.92CR 054806 I-1959-469378 REPAIR PARTS R 9/12/2013 5.25CR 054806 I-1959-469399 REPAIR PARTS R 9/12/2013 12.22CR 054806 I-1959-469550 REPAIR PARTS R 9/12/2013 10.29CR 054806 I-1959-469756 REPAIR PARTS R 9/12/2013 6.99CR 054806 I-1959-469757 REPAIR PARTS R 9/12/2013 17.97CR 054806 I-1959-470802 MISC PARTS FOR TRUCKS R 9/12/2013 5.19CR 054806 I-1959-471123 REPAIR PARTS R 9/12/2013 182.72CR 054806 I-1959-47130 REPAIR PARTS R 9/12/2013 279.92CR 054806 I-1959-471368 REPAIR PARTS R 9/12/2013 4,95CR 054806 I-1959-471537 REPAIR PARTS R 9/12/2013 12,90CR 054806 I-1959-472127 REPAIR PARTS R 9/12/2013 51.63CR 054806 I-1959-472128 REPAIR PARTS R 9/12/2013 16.61CR 054806 I-1959-472140 REPAIR PARTS R 9/12/2013 59.74CR 054806 I-1959-472217 REPAIR PARTS R 9/12/2013 11.12CR 054806 I-1959-472231 REPAIR PARTS R 9/12/2013 1.41CR 054806 I-1959-472321 REPAIR PARTS R 9/12/2013 12,99CR 054806 I-1959-472330 REPAIR PARTS R 9/12/2013 44,23CR 054806 I-1959-472379 REPAIR PARTS R 9/12/2013 2.49CR 054806 I-1959-472391 REPAIR PARTS R 9/12/2013 3.99CR 054806 I-1959-472398 REPAIR PARTS R 9/12/2013 7.96CR 054806 I-1959-472555 REPAIR PARTS R 9/12/2013 26.49CR 054806 I-1959-472839 REPAIR PARTS R 9/12/2013 52.08CR 054806 I-1959-472840 REPAIR PARTS R 9/12/2013 20.96CR 054806 CHECK AMOUNT 526.50 1,778,00 395.99 1,023.75 9/12/2013 8:43 AM A / P CHECK REGISTER PACKET: 06044 Regular Payments 9/11/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 4 CHECK CHECK CHECK CHECK NAME / I* Do DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT I-1959-473560 REPAIR PARTS R 9/12/2013 7.99CR 054806 1-1959-473721 REPAIR PARTS R 9/12/2013 228.77CR 054806 I-1959-473727 REPAIR PARTS R 9/12/2013 127.59CR 054806 I-1959-473914 REPAIR PARTS R 9/12/2013 32.87CR 054806 I-1959-473993 REPAIR PARTS R 9/12/2013 28,47CR 054806 I-1959-474011 REPAIR PARTS R 9/12/2013 8.06CR 054806 1,623.99 *VOI➢* VOID CHECK V 9/12/2013 054807 **VOID** *VOID* VOID CHECK V 9/12/2013 054808 **VOID** *VOID* VOID CHECK V 9/12/2013 054809 **VOID** 19200 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-0083777-IN SIGNS - SEWER & WATER R 9/12/2013 - 439445CR 054810 I-0083809-IN SQ POST, SQ ANCHOR, SLEEV R 9/12/2013 934425CR 054810 1/373670 11690 PITNEY BOWES - RESERVE ACCOUNT I-38934485 9/11/2013 POSTAGE METER REFILL R 9/12/2013 11500,OOCR 054811 1,500.00 17270 PROFESSIONAL TURF PRODUCTS I-1234930-00 BELT & TENSIONER PULLEY R 9/12/2013 159.18CR 054812 159.18 05510 PROGRESSIVE WAST SOLUTIONS OF TX, INC I-1201308707 R/O RENTAL & SLUDGE DISPO R 9/12/2013 99.90CR 054813 99.90 05510 PROGRESSIVE WAST SOLUTIONS OF TX, INC I-1201308842 R/O RENTAL & SLUDGE DISPO R 9/12/2013 99.90CR 054814 99.90 02170 REINERT PAPER & CHEMICAL, INC. I-302665 BATHROOM, VACUUM R 9/12/2013 73628CR 054815 I-303625 JANITORIAL SUPPLIES R 9/12/2013 157.13CR 054815 230.41 i 1 j RICOH AMERICAS CORP:QDS I-23844819 COPIER LEASE 2012-2013 R 9/12/2013 227.71CR 054816 227.71 12820 RICOH USA, INC I-5027336463 COPIER 8/26-11/25/13 R 9/12/2013 584.02CR 054817 584.02 18620, STERICYCLE I-4004347800 BIO PICK UP R 9/12/2013 173.13CR 054818 173.13 9/12/2013 8:43 A14 A / P CHECK REGISTER PACKET: 06044 Regular Payments 9/11/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 5 NAME / I.D, DESC 02690 TECHLINE, INC. I-1457821-00 GUY GUARD, BULBS I-1457850-00 RED PAINT, PRYSMIAN WIRE I-1457851-00 RED PAINT, PRYSMIAN WIRE 05350 TEXAS EXCAVATION SAFETY SYST I-13-10597 MESSAGE FEES 10/1-9/30/13 16640 WATCH GUARD VIDEO I-WARINV000046 IN CAR HARWARE PROTECT 03020 WESCO DISTRIBUTION, INC I-662834 SECURE SET FOAM CHECK CHECK TYPE DATE R 9/12/2013 R 9/12/2013 R 9/12/2013 R 9/12/2013 R 9/12/2013 R 9/12/2013 CHECK DISCOUNT AMOUNT N04 240.000R 054819 21621608CR 054819 146,88CR 054819 75,05CR 054820 195.000R 054821 11899.77CR 054822 * * T 0 T A L S * * NO$ DISCOUC]TS CHECK Ab1T TOTAL APPLIED REGULAR CHECKS: 44 0,00 731338,16 73,338,16 HANDWRITTEN CHECKS: 0 0.00 0,00 0,00 PRE -WRITE CHECKS: 0 0,00 0600 0.00 DRAFTS: 0 0.00 0,00 0,00 VOID CHECKS: 3 0.00 0600 0600 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0600 0.00 REGISTER TOTALS: 47 0.00 73,338.16 731338,16 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK AMOUNT 3,007.96 75.05 195.00 1,899.77 COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ® Not Applicable Council Meeting Date: September 16, 2013 Submitted By: Cheryl Davenport City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Approve Resolution #R0947 43 - TO ESTABLISH FUND BALANCE POLICIES AND COMMITMENTS AS REQUIRED BY GASB 54 FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ElCI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The Governmental Acco tinting Standards Board issued Statement 54 (GASB 54), Fund Balance Reporting and Governnwntarl Fund Type Definitions. This resolution defines Fund Balance classifications available under GASB 54, delegates the authority to assign Fund Balance to the City Manager, and Commits Fund Balances that can only be used for specific purposes as determined by formal action of the governing body. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of this resolution. List of Supporting Documents: • Resolution Prior Action/Review by Council, Boards, Commissions or Other Agencies: Resolution #R094743 RESOLUTION TO ESTABLISH FUND BALANCE POLICIES AND COMMITMENTS AS REQUIRED BY GASB 54, WHEREAS, The City has implemented GOvermllental Accounting Standards Board Statement 54, Fund Balance Reporting and Govermnental Fund Type Definitions (GASB 54) and WHEREAS, Fund balance categories under GASB 54 are Nonspendable and Spendable and classifications under the Spendable category are Restricted, Committed, Assigned, and Unassigned and these classifications reflect not only the nature of funds, but also provide clarity to the level of restriction placed upon fiend balance; and WHEREAS, Non -spendable Fund Balance includes fiend balance amounts that cannot be spent either because they are not in spendable form or because of legal or contractual requirements and include inventories, long-term receivables, endowment principal, and/or prepaid/deferred items$ and WHEREAS, Restricted FLu1d Balance includes amounts include funds that can only be spent for specific purposes imposed by law, creditors, grantors, contributors, or other governinents' including federal and state grant programs, retirement of long term debt, and construction of capital projects; and WHEREAS, Committed Fund Balance includes amounts that can be used only for the specific purposes as determined by the governing body by formal action prior to the end of the fiscal year and may be changed or lifted only by the governing body taking the same formal actioli including construction, capital expenditures, claims and judgments, and retirement of loans or notes payable; and WHEREAS, Assigned Fund Balance inchldes amounts intended to be used by the City for specific purposes as deternined by the City Manager including those items listed under Committed Fund Balance as well as the appropriation of existing fund balance to eliminate a deficit in next year's budget; and WHEREAS, Unassigned Fund Balance includes the residual classification of the General Fund and all amounts not contained iu other classifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger; In circumstances where an expenditure is to be made for a purpose for which amounts are available in mtitltiple fund balance classifications, the order in which resources will be expended is as follows$ restricted fund balance, followed by committed fund balance, assigned fiend balance, and lastly unassigned fiord balance. When it is appropriate for field balance to be assigned, the City Council hereby delegates the authority to the City Manager. The following fiend balances are committed: Equipment Replacement Funds Library Building Expansion Fiends Beautification Board Funds All Donated Funds Capital Projects Funds PASSED AND APPROVED this ATTEST: Tame Taber, City Secretary day of September 2013. Thomas Muir, Mayor u�geh zTEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes IN Not Applicable ❑ Yes ® Not Applicable Council Meeting Date: September 16, 2013 Submitted By: Cheryl Davenport City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ® RESOLUTION [:]APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Approve Resolution #R0948 43 - to enter into a Lease -Purchase Agreement with Government Capital Corporation for the purpose of procuring an Auger Truck. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS El OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED [:]NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount $50,239 $150,716 $200,955 Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ® $2009955 Special ❑ $ BACKGROUND/SUMMARY OF ITEM The Electric Departments current auger truck is over 20 years old and needs substantial repairs. This lease purchase is for a replacement (ALTEC Model DM47-B; 47 foot Digger Derrick) at a cost of $190,309. The new auger truck will be financed over 4 years. The total cost with financing is $200,995 based on an interest rate of 2.89%. The lease payment of $50,239 per year will be budgeted annually in the Electric Department's budget. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of this resolution. List of Supporting Documents: • Resolution • Government Capital Financing Proposal • ALTEC Quote Prior Action/Review by Council, Boards, Commissions or Other Agencies: A RESOLUTION REGARDING A LEASE PURCHASE AGREEMENT FOP. THE PURPOSE OF PROCURING AN "AUGER TRUCK " 11i1C1[IILA0, the City of Sanger desires to enter into that certain Lease -Purchase Agreement Number , by and between Government Capital Corporation and the City of Sanger, for the purpose of procuring an "Anger Truck." The City of Sanger desires to designate this Agreement as a "qualified tax exempt obligation" of the City for the purposes of Section 265 (b) (3) of the Internal Revenue Code of 1986, as amended. The City desires to designate Mike Brice, City Manager, as an auuthorized signer of the Agreement. )F SANGER. Section 1. That the City enter into a Lease Purchase Agreement with Govei71n1ent Capital Corporation for the purpose of procuring an "Auger Truck. " C Section 2. That the Lease Purchase Agreement Number , by and between the City of Sanger and Government Capital Corporation is designated by the City as a "qualified tax exempt obligation" for the purposes of Section 265 (b) (3) of the Internal Revenue Code of 1986, as amended. Section 3. That the City of Sanger designates Milce Brice, City Manager, as an authorized signer of the Lease Purchase Agreement Number , by and between the City of Sanger and Government Capital Corporation. PASS�J� �.isdD APPR®'�� by the Council of the City of Sanger in a meeting held on the clay of �,essee: City of Singer° �JVitness Signatnre 'I'agni TabeY•, City secretary CO R`PAR AS 1 O'N August 27, 2013 Ms. Cheryl Davenport City of Sanger 940-458-7930 cdavenport@sangertexas.org Dear Ms. Davenport, Thank you for the opportunity to present proposed financing for the City of Sanger for the acquisition of a new Auger Truck. I am submitting for your review the following proposed structure: LENDER: ISSUER: FINANCING STRUCTURE: EQUIPMENT COST: TERM: TRUE INTEREST COST: PAYMENT AMOUNT: PAYMENTS BEGINNING: Government Capital Corporation City of Sanger Tax Exempt Structure w/ $1.00 purchase $190,309.00 4 Annual Payments 2,89% $50,238.95 February 15, 2014, Annually Thereafter Financing for these projects would be simple, fast and easy due to the fact that: ✓ We have an existing relationship with you and have your financial statements on file, expediting the process. Please keep in mind we may also need current year statements. ✓ We can provide documentation your legal counsel is familiar with. The above proposal is subject to audit analysis and mutually acceptable documentation. The terms outlined herein are subject to change and rates are valid for fourteen (14) days from the date of this proposal. If funding does not occur within this time period, rates will be indexed to markets at such time. Our finance programs are flexible and my goal is customer delight. If you have any questions regarding other payment terms, frequencies or conditions, please do not hesitate to call. With Best Regards, She%Za1Revj& Sheila Reese Director of Public Relations CC:Ed King YOUR PUBLIC FINANCE PARTNER" Pftecv Altec Industries, Inc. Opportunity Number: 43097 Quotation Number: 230198 NJPA Contract #: 060311-AII Date: 8/812013. Quoted for: SANGER ELECTRIC UTILITIES Customer Contact: Mike Prater Phone: lFax: (Email Quoted by: Scott Kamler Phone: /Fax: /Email: 816436A360 / 816436A393 / scott.kamler@altee.com Altec Account Manager: Mike Covington Options below A. NJPA OPTIONS ON CONTRACT Unit 1 2 3 4 5 (A1.) NJPA OPTIONS ON CONTRACT (General) 1 UA18 18" Diameter Dirt Auger Full Flight $1,152 2 UAR18 18" Rock Ripper Auger Full Flight $1,306 3 HRS HOSE REEL. Spring Loaded for Mounting 25' Conductive Hoses with HTMA Quick Couplings that Come $1,135 4 D1 DRIVER CONTROLLED LOCKING DIFFERENTIAL $1,447 5 DSS2 DRIVER AND PASSENGER AIR OPERATED SUSPENSION SEATS $1,031 6 7 8 NJPA OPTIONS TOTAL: $189,092 B. OPEN MARKET ITEMS (Customer Requested) 1 Custom line bod in lieu of Altec stock bod configuration $1,217 2 3 4 5 6 OPEN MARKET OPTIONS TOTAL: $1,217 SUB -TOTAL FOR UNIT/BODY/CHASSIS: $190,309 Delivery to Customer: $0 TOTAL FOR UNIT/BODY/CHASSIS: $190,309 **Pricing valid for 45 days** NOTES PAINT COLOR: White to match chassis, unless otherwise speced WARRANTY: 12 months or 12,000 miles parts and labor, 90 days travel charges for chassis and mounted equipment (parts only for overseas customers). TO ORDER: To order, please contact the Altec Inside Sales Representative listed above. CHASSIS: Per Altec Commercial Standard DELIVERY: No later than 270-300 days ARO, FOB Customer Location TERMS: Net 30 days FET TAX: If chassis over 33K GVWR, a 12 %FET may be applied BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In -Service Training with Every Order. BUILD LOCATION: ORDINANCE 9094543 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, ADOPTING THE IUDGET PROVIDING FOR THE APPROPRIATION OF FUNDS FOR OPERATING AND CAPITAL EXPENDITURES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014, PROVIDING FOR THE INTRA AND INTER DEPARTMENT AND FUND TRANSFERS AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, pursuant to the laws of the State of Texas and the City Charter, the budget covering proposed expenditures for the fiscal year begimling October 1, 2013 and ending September 30, 2014 was filed with the City Secretary; and WHEREAS, budget workshops were conducted by the City Council on the proposed budget at which time the proposed budget was fiilly considered; and WHEREAS, in accordance with the provisions of the City Charter and the Local Government Code, the City Council of the City of Sanger, Texas published notice of and conducted a public hearing on the budget on August 19, 2013. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION l: That the City Council adopts the budget for the City of Sanger, Texas, a copy of which is on file in the office of the City Secretary and which hereinafter referred to as the "Budget" for the fiscal year beginning October 1, 2013 and ending September 30, 2014. SECTION 2: That the budget presented by the City Council and reviewed during the public hearing is �.reby approved and adopted for the fiscal year 2013-2014. General Fund $5,405,860 Enterprise Fund $10,707,827 Debt Fund $942,510 4A $76,472 4B $227,700 SECTION 3: That the City Manager or his designee is authorized to invest any funds not needed for current use, whether operating fiords or bond fields, in the United States Treastuy bills, savings accounts or certificates of deposit. Accrued interest from such investments may be deposited in the General Fund, all of which investments shall be in accordance with the law. SECTION 4: That the City Manager be authorized to make Ultra and inter department fiord transfers during the fiscal year as becomes necessary in order to avoid over expenditure of any departments total budget. SECTION 5: This ordinance is effective immediately upon its adoption. PASSED, APPROVED AND ADOPTED, this _day of September 2013. ATTEST: Tami Taber, City Secretary Thomas Muir, Mayor ORDINANCE #094643 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, LEVYING A TAX 2ATE FOR THE GENERAL GOVERNMENT FOR THE FISCAL YEAR 2013-2014 AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Sanger finds that a tax rate of S0,665000 per $100 valuation for the fiscal year 2013-2014, hereinafter levied for current expenses of the City and general improvements of the City and its property, must be levied to provide the revenue requirements of the budget for the ensuing year; and WHEREAS, all statutory and constitutional requirements for the levy and assessment of ad valorem taxes have been completed in due and correct time and all requirements of the Sanger Charter have been met; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1: That the City Council does hereby levy and adopt the tax rate on $100 assessed valuation for the City for maintenance and operation of the City government for the tax year 2013-2014 as follows: 0.489405/$100 SECTION 2: That the City Council does hereby levy and adopt the tax rate on $100 assessed valuation for the City for debt service for City government for the tax year 2013-2014 as follows: 0.175595/$100 SECTION 3: This ordinance is effective upon its adoption. PASSED, APPROVED AND ADOPTED, this day of September 2013. ATTEST: Tami Taber, City Secretary Thomas Muir, Mayor ORDINANCE #09-17-13 AN ORDINANCE OF THE CITY OF BANGER, DENTON COUNTY, TEXAS, APPROVING THE 2013 TAX ROLLS AND PROVIDING AN EFFECTIVE DATE, THE COUNCIL OF THE CITY OF BANGER HEREBY ORDAINS: SECTION 1: The City Council hereby approves the 2013 tax rolls of the City of Sanger, Texas, as certified by the Appraisal Review Board of the Denton Central Appraisal District, which, with amounts of tax as approved by the governing body, will result in a tax levy in the amount of $2,763,097.46 based on the Certified Appraisal Roll. SECTION 2: This ordinance is effective immediately upon its adoption. PASSED, APPROVED AND ADOPTED, this _day of September 2013. ATTEST: Tami Taber, City Secretary Thomas Muir, Mayor TEXAS COUNCIL AGENDA ITEM AGENDA TYPE IN Regular ❑ Special ❑ Consent Reviewed by Finance F] Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes IN Not Applicable ❑ Yes ❑ Not Applicable Council Meeting Date: September 16, 2013 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Possibly Approve New Pay Plan and Market Adjustments for Employees on the new Pay Grade Schedule, FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED [:]NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This is the formal implementation of the pay study conducted by wellspring this spring. Next year's budget provides for a 2% market adjustment for all employees. For those employees still not within 85% of the midpoint of their new pay range, they will be moved to the 85"' percentile. This constitutes about eight employees primarily in the fire department and library. All raises have been fully fiinded in next year's budget. The new pay grade schedule follows. STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: • Pay Grade Schedule Effective October 1, 2013 Prior Action/Review by Council, Boards, Commissions or Other Agencies: Sanger Pay Grade Schedule Grade Civilian Position Full Time Part Time Position Low Range Mid Range High Range 5 Admin Assistant I Customer Service Rep. 1 $ 10,00 $ 11,50 $ 14,00 Grounds Maint. I Grounds Maintenance $ 20,800,00 $ 23,920.00 $ 29,120.00 7 Custodian Library Asst. 1 $ 10.50 $ 12.50 $ 16.00 Maintenance Worker I (Streets) $ 21,840.00 $ 26,000.00 $ 33,280,00 9 Accounting Tech I $ 11.20 $ 14.00 $ 18.00 Admin Assistant II $ 23,296,00 $ 29,120400 $ 379440,00 Electric Ground Tech. Grounds Maint. II Library Assist. II Deputy Court Clerk Utility Worker I 11 Animal Control Officer $ 12.80 $ 16.00 $ 19.00 Line Tech, Class C $ 26,624.00 $ 33,280,00 $ 39,520.00 Maintenance Worker II (Streets) Plant Operator I Utility Worker it 13 Accounting Tech 11 $ 14,50 $ 18.00 $ 22.00 Admin Assistant III $ 30,160,00 $ 37,440.00 $ 45,760.00 Grounds Crew Leader Maintenance Crew Leader (Streets) Plant Operator 11 Mechanic I Court Clerk 15 Accounting Tech III $ 16.50 $ 20.50 $ 25400 Line Tech, Class B $ 34,320400 $ 42,640.00 $ 52,000.00 Mechanic II Lead Utility Worker Deputy City Secretary/HR 17 Building Inspector $ 18.25 $ 23.65 $ 30.00 Line Tech. Class A $ 37,960,00 $ 49,192.00 $ 62,400,00 Plant Operator III Fleet Supervisor 19 Journeyman Line Tech. $ 21.00 $ 27.25 $ 34.00 Lead Plant Operator $ 43,680,00 $ 56,680.00 $ 70,720.00 21 Electric Foreman $ 24.10 $ 31.25 $ 38.50 $ 50,128.00 $ 650000,00 $ 80,080600 Revised 7/1/2013 Approved: Effective: 10-01-2013 Department Head Schedule Grade Position Low Midpoint High M12 $ 38,400,00 $ 48,000.00 $ 57,600.00 M14 Librarian/Social Media Manager $ 43,000.00 $ 53,800400 $ 641500,00 Street Superintendant M16 Water/Wastewater Supt. Parks and Recreation Director Development Services Director $ 47,600.00 $ 61,800000 $ 76,000,00 Librarian City Secretary M18 Electric Superintendant Finance Director $ 54,750.00 $ 71,100,00 $ 87,500,00 M20 Fire Chief Police Chief $ 61,800,00 $ 81,800.00 $ 101,800,00 City Engineer Revised 7/1/2013 Approved: Effective: 10-01-2013 Sanger Public Safety Pay Grade Schedule Grade Public Safety Position Low Range Mid Range High Range 7 Part Time EMT $ 10.00 $ 11.50 $ 14.95 $ 20,800.00 $ 23,920,00 $ 31,096.00 9 $ 10.50 $ 12.50 $ 16.25 Part time Paramedic $ 21,840,00 $ 26,000,00 $ 33,800.00 11 Police Recruit $ 29,500400 $ 36,900000 $ 44,300,00 Probationary Firefighter 13 Police Officer 1 $ 33,000,00 $ 41,300,00 $ 49,600.00 Firefighter/EMT 15 Frefighter/Paramedic $ 36,300.00 $ 45,400.00 $ 54,500. 00 Police Officer II 17 Detective $ 40,000.00 $ 50,000000 $ 60,000,00 Police Officer III Fire Driver Engineer 19 Police Sergeant $ 44,000.00 $ 55,000.00 $ 66,000400 Fire Lieutenant 21 Police Lieutenant $ 48,400.00 $ 60,500,00 $ 72,600,00 Fire Captain Revised 7/1/2013 For Full Time Fire Personnel Divide Annual Salary by 2912 for Hourly Rate Approved: Effective: 10-01-2013 RESOLUTION #R094843 A RESOLUTION REGARDING A LEASE PURCHASE AGREEMENT FOR THE PURPOSE OF PROCURING AN "AUGTR TRUCK," WHEREAS, the City of Sanger desires to enter into that certain Lease -Purchase Agreement Number , by and between Government Capital Corporation and the City of Sanger, for the purpose of procuring an ��4uger Ti•uck." The City of Sanger desires to designate this Agreement as a "qualified tax exempt obligation" of the City for the purposes of Section 265 (b) (3) of the Internal Revenge Code of 1986, as amended. The City desires to designate Mike Brice, City Manager, as an authorized signer of the Agreement. NOW THEREI'ORE, BE IT RESOLVED I3Y THE COUNCIL OIL' THE CITY OF SANGER: Section 1. That the City enter into a Lease Purchase Agreement with Government Capital Corporation for the purpose of procuring an "Huger• Ti•uelc." Section 2. 'That the Lease Purchase Agr•eernent Number , by and between the City of Sanger and Govermnent Capital Corporation is designated by the City as a "qualified tax exempt obligation" for the purposes of Section 265 (b) (3) of the Internal Revenue Code of 1986, as amended. Section 3. Tlrat the City of Sanger designates Mike Brice, City Manager, as an authorized signer of the Lease Purchase Agreement Number , by and between the City of Sanger and Government Capital Corporation, PASSED AND APPROVED by the Council of the City of Sanger in a meeting held on the day of , 2013. Lessee: City of Saeger '1'Ironras IVlttir, Mayor Witness Sigttatrrre Tatni Taber, City Secretary