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09/03/2013-CC-Agenda Packet-RegularAGENDA CITY COUNCIL TUESDAY, SEPTEMBER 3, 2013 7*00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance, 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: August 19, 2013 -City Council b) Disbursements c) Approve Interlocal Agreement Between Denton County and the City of Sanger for Shared Governance Communications and Dispatch Services for Police and Fire d) Approve Chris Prock to Board of Adjustment as an Alternate e) Approve Casey Barclay to Planning and Zoning as an Alternate f) Approve Engaging Weaver and Tidwell, L.L.P. to Conduct Audit Services for Fiscal Year 2012/2013, Estimated in the Amount of $42,000 to $46,000 g) Approve Proclamation #09-03-13 -Blood Cancer Awareness Morith 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Conduct Second Public Hearing on a Proposed Increase of the Ad Valorem Tax Rate From 0.633049 to 0.665000 per $100 Taxable Assessed Valuation for Fiscal Year 2013/20140 6. Consider, Discuss and Possibly Approve Resolution 91109-1643 - Authorizing the Award of a Professional Service Provider to Provide Texas CDBG Project Related Professional Engineering Services. 7. Consider, Discuss and. Possibly Approve Ordinance 094443 - Granting a Specific Use. Permit to Permit Outside Display and Sales on Property Located on the East Side of Stemmons (I-35 Frontage Road) Between Church and Wood Street. 8. INFORMATION ITEMS: a) Financial and Investment Reports -July b) Animal Control Report 9. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the gent al public at all times, and said notice was posted on the following date and time: V.013at ; 0Q &.m. and shall remain posted until meeting is ajourned. Tami Taber, City Secretary L; goo i City of Sanger, Texas • 4 ��aas��s�u�ioa This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL MEETING August 19, 2013 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Allen Chick ABSENT: Councilman Russell Martin OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Roy Ridge, Camille Ridge, Rev. Reginald Logan, Gracie Muir and Chad Spratt 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:00 p.m. Councilman Chick led the Invocation, followed by Councilman Ezell leading the Pledge of Allegiance. 2. Citizens Input: None. CONSENT AGENDA 3. a) Approval of Minutes: August 5, 2013 -Work Session August 5, 2013 - City Council b) Disbursements c) Approve Proclamation 4084943 - United Way "Live United Month" Councilman Ezell made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Conduct a Public Hea1•ing on the Proposed Budget for FY 2013/2014. Mayor opened Public Hearing at 7:05 p.m. Roy Ridge of 11775 FM 2153, asked a couple of questions regarding mowing and sewer issues. No one spoke for or against. Mayor closed Public Hearing at 7:14 p.m. 6. y Conduct First Public Hearing on a Proposed Increase of the Ad Valorem Tax Rate From 0.633049 to 0.655000 per $100 Taxable Assessed Valuation for Fiscal Year 2013/2014. The correct proposed tax rate is 0.665000. Mayor opened Public Hearing at 7:14 p.m. No one spoke for or against. Mayor closed Public Hearing at 7:16 p.m. 7. Consider, Discuss and Possibly Approve Declaring the 1976 Mack Tanker Truck as Surplus and Donating it to the Texas Disaster Response Pool, Inc., for use at Camp John Marc. Councilman Stephens made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 8. Consider, Discuss and Possibly Approve Resolution #R08-15-13- Executing a Deed Without Warranty to Duane and Twylia Brown in the Amount of $25,000 to Purchase the Property Described as Lots 1 and 2, Block 2, Hughes Addition, City of Sanger. Councilman Chick made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 9. INFORMATION ITEMS: a) Library Report -July 10. Adjourn. Mayor Muir adjourned the meeting at 7:25 p.m. 8/15/2013 4:18 PM A / P CHECK REGISTER PAGE: 1 PACKET: 05982 Regular Payments 8/15/13 OF VENDOR SET: 99 BANK I . POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK '2 NAME / I* Do DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 07860 ACT PIPE SUPPLY, INC I-809613 WATER & WW REPAIR PARTS R 8/15/2013 256.50CR 054558 256.50 25940 ALAN PLUM14ER ASSOCIATES, INC I-000000034692 TREATMENT PLNT EVALUATION R 8/15/2013 11,888.48CR 054559 11,888,48 25070 ALL AMERICAN DOGS INC I-1097 JULY SHELTER SERVICE R 8/15/2013 31500.000R 054560 31500,00 26130 ALL RID PEST & TERMITE INC I-43489 TERMITE TREATMENT R 8/15/2013 318.75CR 054561 318.75 ALTEC ALTEC INDUSTRIES, INC I-5056499 SERVICE CALL -DIGGER TRUCK R 8/15/2013 152.000R 054562 152.00 25610 AUSTIN LANE TECHNOLOGIES, INC I-20130809 MAINTAINANCE PLAN -TECH R 8/15/2013 31650.000R 054563 316650,00 25690 BWI COMPANIES, INC I-11979561 FERTILIZER & CHEMICALS R 8/15/2013 181.82CR 054564 I-11986592 FERTILIZER & CHEMICALS R 8/15/2013 11068.30CR 054564 11250,12 22300 CARD SERVICE CENTER I-CANSTOCK 7/18/13 ARTWORK FOR EVENT R 8/15/2013 6.12CR 054565 I -DISCOUNT T 7/18/13 PLAQUE FOR PHOTO CONTEST R 8/15/2013 19.50CR 054565 I -HOME DEPOT 7/22/13 HOME DEPOT - WATERWELL R 8/15/2013 46.15CR 054565 I -HOME DEPOT 7/25/13 DEWALT 18V SAW KIT R 8/15/2013 427,22CR 054565 I-NRPA 7/23/2013 NATIONAL REC & PARK ASSOC R 8/15/2013 50.88CR 054565 I-NRPA 7/31/2013 NATIONAL REC & PARK ASSOC R 8/15/2013 255.000R 054565 I -SUPER SAVE 7/13/13 SUMMER READING SUPPLY R 8/15/2013 11.36CR 054565 I -SUPER SAVE 7/4/13 PARADE CANDY R 8/15/2013 92.06CR 054565 I-WALDIART 7/25/13 AC UNIT FOR SERVER. ROOM R. 8/15/2013 519.60CR 0545665 1,427.89 CASCO INDUSTERIES, INC. I-131L75 PANTS AND COATS PPE R 8/15/2013 71348.000R 054566 I-131540 MONITOR REPAIR R 8/15/2013 125.000R 054566 I-131540-0 MONITOR REPAIR - FREIGHT R 8/15/2013 10.000R 054566 7,483.00 006600 CITY OF SANGER I-8/14/13 CASH DRAW DRAWER CASH FOR DEV, SERVICES R 8/15 /2013 50.000R 054567 50.00 17950 CLAYTON, ZAC I-CLAYTON 8/6/13 INTERSTATE WAIVER R 8/15/2013 11.00cR 054568 11.00 8/15/2013 4:18 PM A / P CHECK REGISTER PACKET: 05982 Regular Payments 8/15/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK 3 NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 26090 D & L FEEDS INC I-047692/6 55 GAL BARRELS R 8/15/2013 42.000R 054569 42.00 00700 DARR EQUIPMENT CO. I-R05742-0 2 TON ROLLER R 8/15/2013 1,422.42CR 054570 11422,42 00840 DENTON PUBLISHING CO., INC. I-I01086937-07122013 LEGAL NOTICE 5TH & WILLOW R 8/15/2013 43.000R 054371 I-I01089533-07172013 2ND NOTICE WDITP PERMIT R 8/15/2013 317.40CR 054571 I-I01091991-07202013 ORD $ 07-12-13 R 8/15/2013 _ 13.60CR 054571 I-I01095682-07272013 LEGAL NOTICE - SUP 7/27 R 8/15/2013 27.60CR 054571 I-I01095691-07262013 ORD $ 06-10-13 R 8/15/2013 14.30CR 054571 I-101099090-07312013 PROPERTY TAX RATES R 8/15/2013 11354.50CR 054571 11770,40 25730 DP2 BILLING SOLUTIONS 1-837 PRINTING & MAILING R 8/15/2013 11969.1XR. 054572 1,969.17 20980 EXPRESS SERVICES, INC. I-12821226-3 TEMP EMPLOYEES 7/28/13 R 8/15/2013 806.000R 054573 806.00 19270 FAMILY DOLLAR I-8409333145 TOILET PAPER R 8/15/2013 49.55CR 054574 I-8409333146 TOILET PAPER R 8/15/2013 49.50CR 054574 99.05 18790 FUELMAN I-NP38774972 VEHICLE FUEL 7/29-8/4/13 R 8/15/2013 41556.85CR 054575 I-NP38822020 VEHICLE FUEL 8/5-8/11/13 R 8/15/2013 31080.19CR 054575 7,637.04 01070 GALLS INC. I-000851035 BAG, GLOVE, CAP, CUFFS R 8/15/2013 175494CR 054576 175.94 26r)-70 GENES PAINT & BODY SHOP I-071713 REPAIR TANKER LEAK R. 8/15/2013 1,761.50CR 054577 1/761050 08900 GOLDEN TRIANGLE FIRE I-130794 ANNUAL FIRE SPRINKLER INS R 8/15/2013 112.58CR 054578 I-130795 ANNUAL FIRE SPRINKLER INS R 8/15/2013 370.000R 054578 482.58 04220 GRIFFITH, MARK I-GRIFFITH 8/6/13 INTERSTATE 'r1AIVER R. 8/15i2013 11400CR 054579 11.00 16900 GST PUBLIC SAFETY SUPPLY I-INV-017882 SHIRTS AND PANTS AND ECOT R. 8/15;'2013 127.95CR 054580 127.95 8/15/2013 4:18 PM A / P CHECK REGISTER PACKET: 05982 Regular Payments 8/15/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 NAME / I.D. DESC 08760 GT DISTRIBUTORS INC I-INV0459794 AMMO 1 HERNANDEZ, ATAYEA I-HERNANDEZ 8/10/13 COM. DEP. 20220 INGRAM I-72542835 27 BOOKS I-72562488 BOOKS I-72562489 27 BOOKS I-72911823 BOOKS FOR COLLECTIONS I-72911824 BOOKS I-72911823 BOOKS FOR COLLECTIONS I-72940846 BOOKS FOR COLLECTIONS 25060 LEMONS PUBLICATIONS INC I-1623 SPORTS PAGE AD 16970 LONGHORN, INC. I-S2536546.001 IRRIGATION PARTS 10730 MABAK DIRECTIONAL DRILLING,CORP. I-4710 DEER RUN & MANED LINE 21960 MCMASTER NEW HOLLAND I-43928 2 GALLON SINGLES, DRAW BA 26170 MCNAUGHTON I-M101622 PURCHASE OF LEASED BOOKS 16060 NEIGHBORS, ANDREW I -NEIGHBORS 8/6/13 INTERSTATE WAIVER 0_ .. NICHOLS, JACKSON, DILLARD,HAGER & SMITH, LLP I-12065194 LEGAL SERVICES 02970 OFFICE DEPOT I-669680756001 OFFICE SUPPLIES 24280 RUSSSELL MADDEN INC I-13-0301 ELECTRICAL ISSUE SCADA CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO'# R 8/15/2013 854.78CR 054581 R 8/15/2013 135.00CR 054582 R 8/15/2013 14.87CR 054583 R 8/15/2013 15.59CR 054583 R 8/15/2013 16.26CR 054583 R 8/15/2013 303.51CR 054583 R 8/15/2013 31.71CR 054583 R 8/15/2013 31.32CR 054583 R 8/15/2013 9.56CR 054583 R 8/15/2013 55.00CR 054584 R 8/15/2013 1.29CR 63.19CR 059585 R 8/15/2013 2,583.70CR 054586 R 8/15/2013 271.55CR 054587 R 8/15/2013 75.00CR 054588 R 8/15/2013 11,00CR 054589 R 8/15/2013 272.00CR 054590 R 8/15/2013 152.76CR 054591 R 8/15/2013 175,00CR 054592 CHECK APdOUNT 859.78 135.00 422.82 55.00 63.19 2,583.70 271.55 75.00 272.00 152.75 175.00 8/15/2013 4:18 PM A / P CHECK REGISTER PACKET: 05982 Regular Payments 8/15/13 OF VENDOR -SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 4 CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 24620 SUNGARD PUBLIC SECTOR, INC I-69188 MAINTENANCE 9/1-8/31/14 R 8/15/2013 21797.99CR 054593 2,797.99 26220 TEXAS COMMISION ON LAW ENFORCEMENT I-DUNN 8/7/2013 INSTRUCTOR PROFICIENCY R 8/15/2013 35.00CR 054594 35,00 08970 TEXAS METER & SEWER CO I-191764 ANGLE STOPS R 8/15/2013 496.44CR 054595 496,44 04560 TMCEC I-8765 TRAFFIC SAFETY CONFERENCE R 8/15/2013 185.00CR 054596 185,00 02910 UPPER TRINITY I-W271308 7/1/13-8/1/13 R 8/15/2013 23,074.68CR 054597 23,074*68 23760 VAULTLOGIX I-1296633 SERVER BACK UP R 8/15/2013 693.00CR 054598 693,00 25630 VIYU NETWORK SOLUTIONS I-78376 GFI VIPRE ANTIVIRUS R 8/15/2013 11363.00CR 054599 I-78378 GFI VIPRE ANTIVIRUS R 8/15/2013 11404.90CR 054599 2,767.90 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 42 1,29 81,414,60 81,415*89 HANDWRITTEN CHECKS: 0 0,00 0,00 0.00 PRE-47RITE CHECKS: 0 0,00 0,00 0.00 DRAFTS: 0 0,00 0,00 0.00 VOID CHECKS: 0 0400 0,00 0000 NON CHECKS: 0 0,00 0,00 0000 CORRECTIONS: 0 0,00 0,00 0000 REGISTER TOTALS: 42 1.29 81,414.60 81,415,89 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 8421/2013 1:52 P14 A / P CHECK REGISTER PAGE: 1 VENDOR SET: (RECONSTRUCTED) BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK V7"mOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 1 BURKE, ERIC I-000201308215146 US REFUND R 8/21/2013 130.95CR 054636 130,95 1 FIRST BANK TEXAS MID I-000201308215156 US REFUND R 8/21/2013 744.55CR 054637 744.55 1 GRAVALOS, ALEXIS I-000201308215147 US REFUND R 8/21/2013 53.29CR 054638 53.29 1 GREEN, JACOB I-000201308215150 US REFUND R 8/21/2013 29.31CR 054639 29.31 1 HARRISON, 14ATT I-000201308215145 US REFUND R 8/21/2013 57.33CR 054640 57,33 1 LGI HOMES I-000201308215152 US REFUND R 8/21/2013 226.95CR 054641 226495 1 LGI HOMES I-000201308215154 US REFUND R 8/21/2013 78.80CR 054642 78.80 1 LGI HOMES I-000201308215155 US REFUND R 8/21/2013 126.41CR 054643 126.41 1 LGI HOMES - QUAIL RU I-000201308215151 US REFUND R 8/21/2013 200485CR 054644 200,85 1 LGI HOMES - QUAIL RU I-000201308215153 US REFUND R 8/21/2013 188.49CR 054645 188,49 1 SCHULTZ, BEAU I-000201308215149 US REFUND R 8/21/2013 135.00CR 054646 135,00 THE PROPERTY SHOP I-000201308215142 US REFUND R 8/21/2013 252.19CR 054647 252,19 1 WALDING ASSOICATES I-000201308215144 US REFUND R 8/21/2013 123.79CR 054648 123,79 1 WALLACE, TIFFANY I-000201308215143 US REFUND R 8/21/2013 63.94CR 054649 63,94 1 WELBORN, RYAN I-000201308215148 US REFUND R 8/21/2013 128.03CR 054650 128,03 8/21/2013 2:18 PM A / P CHECK REGISTER PACKET: 05987 Regular Payments 8/19/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK '2 NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 25350 A GARAGE DOOR SERVICE I-2236 GATE REPAIR R 8/21/2013 11063.00CR 054651 11063,00 21740 ACQUIRE CCTV I-8/14/2013 HD DIGITAL COLOR REPLACE R 8/21/2013 599.00CR 054652 599.00 15890 ALL AMERICAN SURVEYING I-15461-00 BELZ RD SOUTH R 8/21/2013 51000.00CR 054653 51000,00 00440 BRAZOS ELECTRIC I-28709-RI-1 JULY 2013 R 8/21/2013 13,168.88CR 054654 13,168,88 14560 C & G WHOLESALE I-40718 MAGAZINE DOUBLE POUCH R 8/21/2013 51.75CR 054655 51.75 02490 CENTURYLINK I-8/10/2013 PHONE 8/10-9/09/13 R 8/21/2013 11410.33CR 054656 1,410.33 11570 CULLIGAN I-09/01-09/30/2013 WATER BOTTLE SERVICE R 8/21/2013 84.65CR 054657 84.65 00700 DARR EQUIPMENT CO. C-R07285 3 - TON ROLLER RENTAL R 8/21/2013 461.21 054658 I-M24832 COLD PLANER R 8/21/2013 191992.73CR 054658 I-R07285 3 - TON ROLLER R 8/21/2013 11322.42CR 054658 20,853,94 20980 EXPRESS SERVICES, INC. I-12850342-2 TEMP EMPLOYEES 8/6/13 R 8/21/2013 11040.00CR 054659 I-12881476-1 TEMP EMPLOYEES 8/11/13 R 8/21/2013 11040.00CR 054659 21080,00 23010 FIVE STAR SUPPLY CO INC. I-44962 JANITORIAL SUPPLIES R 8/21/2013 259.31CR 054660 259.31 1 GARZA, PA14 I-GARZA 8/166/13 COMM. DEPOSIT R 8/21/2013 100.00CR 054661 100.00 16900 GST PUBLIC SAFETY SUPPLY I-INV-000651 JACKET W/ ZIPPER R 8/21/2013 137.95CR 054662 I-INV-035661 SHIPPING - PANTS R 8/21/2013 8.50CR 054662 146.45 1 HARKINS, KAREN I-HARKINS 8/17/13 CON. DEPOSIT R 8/21/2013 100.00CR 054663 100.00 8/21/2013 2:18 P14 A / P CHECK REGISTER PACKET: 05987 Regular Payments 8/19/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK NAME / S.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 19480 HUTHER & ASSOCIATES, INC I-38350 TESTING OF SAMPLES 2013 R 8/21/2013 540.00CR 054664 540.00 03530 JAMES WOOD AUTOPARK, INC. I-VCCS19354 PD CAR REPAIR - WIRING R 8/21/2013 601.90CR 054665 I-VCCS19765 COMPUTER REPROGRAM R 8/21/2013 238.22CR 054665 I-VCW313727 DOOR LOCK R 8/21/2013 134448CR 054665 974.60 08210 KWIK KAR I-9750 INSPECTIONS R 8/21/2013 39.75CR 054666 39.75 11780 LANDMARK EQUIPMENT I-M123477 CYLINDER REBUILD KIT R 8/21/2013 236.32CR 054667 236.32 16970 LONGHORN, INC. I-S2541369.001 IRRITROL SOLONOID R 8/21/2013 0.54CR 26.58CR 054668 26.58 25140 MEJORADO, MARIA I-MEJORADO 8/19/13 TRAVEL/MILEAGE 8/19/13 R 8/21/2013 23.13CR 054669 23.13 02970 OFFICE DEPOT I-665856062001 WASTEBASKET, BATTERIES, R 8/21/2013 113.21CR 054670 I-665856828001 WASTEBASKET, BATTERIES, R 8/21/2013 10.49CR 054670 123.70 12710 PETTIT MACHINERY, INC I-P03597 GEAR BOX ASSEMBLEY R 8/21/2013 29.68CR 054671 I-P03800 PTO CLUTCH & HARNESS R 8/21/2013 395.61CR 054671 I-P04418 PTO CLUTCH & HARNESS R 8/21/2013 18.70CR 054671 I-P04419 GEAR BOX ASSEMBLEY R 8/21/2013 30.23CR 054671 I-P04420 GEAR BOX ASSEMBLEY R 8/21/2013 350.24CR 054671 824.46 OS°'0 PROGRESSIVE WAST SOLUTIONS OF TX, INC I-JUL-13 JULY 2013 R 8/21/2013 47,130.18CR 054672 47,130.18 02170 REINERT PAPER & CHEMICAL, INC. I-302399 BATHROOM TISSUE R 8/21/2013 32.20CR 054673 32.20 11170 RICOH AMERICAS CCRP:QDS - I-23787148 ANNUAL 2012-2013 R 8/21/2013 205.33CR 054674 205.33 19460 TCI TIRE CENTERS I-6270014930 CAPRICE TIRES R 8/21/2013 692.28CR 054675 I-6270015118 CAPRICE TIRES R 8/21/2013 24.00CR 054675 316.28 8/21/2013 2:18 PM A / P CHECK REGISTER PACKET: 05987 Regular Payments 8/19/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 c NAME / I.D, DESC 02690 TECHLINE, INC. I-1457663-00 FIRE ANT KILLER I-3067690-00 FULL BRIM SUN SHADE 02600 TEEX I-KB7194589 TEEX TRAINING CLASSES 21270 VARNER, NORMA I-VARNER 8/15/2013 TAXI & PARKING - REIMB 22910 WEAVER AND TIDWELL, LLP I-216152 AUDIT YR END 9/30/13 TOTAL ERRORS: 0 CHECK CHECK TYPE DATE R 8/21/2013 R 8/21/2013 R 8/21/2013 R 8/21/2013 R 8/21/2013 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 300.0OCR 054676 141.0OCR 054676 441.00 650.0OCR 054677 650.00 40.0OCR 054678 40.00 41500.00CR 054679 4,500.00 * * T 0 T A L S * * NO# DISCOUNTS CHECK A&1T TOTAL APPLIED REGULAR CHECKS: 29 0.54 101,420,84 101,421.38 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 29 0.54 101,420,84 101,421,38 TOTAL WARNINGS: 0 8/23/2013 7:46 AM A / P CHECK REGISTER PACKET: 06008 Regular Payments 8/22/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 26240 JJ'S BUSY BEES I-1003 PAINTING SELECTED AREAS R 8/23/2013 447400CR 054681 447400 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0400 447,00 447.00 HANDWRITTEN CHECKS: 0 0,00 0,00 0400 PRE -WRITE CHECKS: 0 0,00 0,00 0,00 DRAFTS: 0 0,00 0,00 0,00 VOID CHECKS: 0 0,00 0,00 0,00 NON CHECKS: 0 0,00 0,00 0,00 CORRECTIONS: 0 0,00 0,00 0,00 REGISTER TOTALS: 1 0,00 447,00 447.00 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 8/27/2013 2:01 P14 A / P CHECK REGISTER PACKET: 06013 Regular Payments 8/27/13 CF VENDOR SET: 99 BANK EMP B EMPLOYEE BENEFIT FUND PAGE: 1 CHECK CHECK CHECK CHECK NAME / I,D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 24870 AETNA I-9/l/13-9/30/13 9/l/13-9/30/13 R 8/27/2013 143.50CR 000259 I-H12201308075129 HEALTH INS 12-13 - AETNA R 8/27/2013 14,288.50CR 000259 I-HI2201308215141 HEALTH INS 12-13 - AETNA R 8/27/2013 14,145400CR 000259 28,577.00 24890 BLOCK VISION OF TEXAS, INC I-9/1/13-9/30/1� BLOCK VISION OF TEXAS, INC R 8/27/2013 0.19CR 000260 I-VI2201308075129 EMPLOYEE VOL VISION INSURANCE R 8/27/2013 203.78CR 000260 I-V12201308215141 EMPLOYEE VOL VISION INSURANCE R 8/27/2013 198.41CR 000260 402.38 24880 METLIFE C-LIFE 9/1/13-9/30/1 LIFE 9/l/13-9/30/13 R 8/27/2013 1.63 000261 I-DI2201308075129 DENTAL INS MET LIFE 12-13 R 8/27/2013 11425.71CR 000261 I-D12201308215141 DENTAL INS MET LIFE 12-13 R 8/27/2013 1,398.70CR 000261 I -DENTAL 9/1-9/30/13 DENTAL 9/i/13-9/30/13 R 8/27/2013 53.14CR 000261 I-MLB201308075129 EMP $25,OOOLIFE INSURANCE R 8/27/2013 113.46CR 000261 I-MLB201308215141 EMP $251000LIFE INSURANCE R 8/27/2013 111.63CR 000261 I-MLV201308075129 EMPLOYEE VOLUNTARY LIFE INS R 8/27/2013 321.55CR 000261 I-MLV201308215141 EMPLOYEE VOLUNTARY LIFE INS R 8/27/2013 321.55CR 000261 3,744.11 }RRORS: * * T 0 T A L S * * PIO$ DISCOUPITS CHECK AD1T TOTAL APPLIED REGULAR CHECKS: 3 0.00 32,723.49 32,723.99 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 0 TOTAL [BARN INGS: 0 3 0.00 32,723.49 32,723.49 SHERIFF WILL TRAVIS DENTON COUNTY SHERIFF'S OFFICE Mandy Smithers Senior Paralegal & Custodian of Records 127 N. Woodrow Lane Denton, TX 76205 Phone (940)349-2390 Fax (940) 349-2392 mandy,smithers@dentoncounty.com TO: A11 Agencies FROM: Mandy Smithers DATE: August 15, 2013 SUBJECT: 2013~14 Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System Attached is the 2013-14 Interlocal Agreement for Shared Governance Communications & Dispatch Services System. Cities may combine Police & Fire into one contract. Remember to remit payments to the Denton County Auditor's Office at the address listed on the Exhibit C, Payment Worksheet. Please send 2 originals to our office when you have approved and signed. The deadline to return the agreements to our office is October 10, 2012. All contracts will be presented to the Commissioners Court on Tuesday, October 22, 2012. A fully executed contract will be mailed back to the cities after Commissioners Court approval. Mandy Smithers Denton County Sheriff's Office I27N. WoodrowLane Denton, TX 76207 CHECKLIST FOR THE FORMS: 1 Pa e 1—Name of A enc 2 Pa e 4 —Name &Address of A enc 3 Page 6 — Si nature Page Name & Address of Agency 4 Exhibit B — Fill in Name of Agency 5 Exhibit B — Sign Agreement 6 Exhibit C — Fill in Payment Worksheet 7 Mail Signed Agreements to address listed above. STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAI. COOPERATION AGREEMENT FOR SHARED GOVERNANCE COMMUNICATIONS &DISPATCH SERVICES SYSTEM This Interlocal Cooperation Agreement for Shared Governance Communications and Dispatch Services System, hereinafter referred to as "Agreement", is made by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as the "County", and Name of Agency: hereinafter referred to as "Agency" WHEREAS, the County is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County, Texas; and WHEREAS, the Agency is duly organized and operating under the laws of the State of Texas engaged in the provision of municipal government and/or related services for the benefit of the citizens of Agency; and WHEREAS, parties agree that the utilization of combined commlmications and dispatch services system will be in the best interests of both the County and the Agency, WHEREAS, the County and the Agency mutually desire to be subject to the provisions of the Interlocal Cooperation Act of the V.T.C.A. Government Code, Chapter 791; and NOW THEREFORE, the County and the Agency, for the mutual consideration hereinafter stated, agree and tmderstand as follows: 1. PURPOSE. The Denton County Sheriff ("Sheriff') has the facilities to provide emergency telecommunications and dispatch services throughout Denton County. The Agency wishes to utilize the Sheriff's available telecommunications and dispatch services ("Services") during the term of this agreement. 2. ADVISORY BOARD. The Denton County Sheriff's Office will establish an Advisory Board for the Shared Governance Convmmication end Dispatch System "Advisory Board". The membership of the board shall be the Chief of each Agency, or designee. The Advisory Board may advise and make recommendations to the Sheriff and the Sheriff's Office on matters relating to the Communications Center, as well as the recommendations for the Annual Agency Worldoad and Cost Statistics, within the limitations set forth in paragraph 6.1, herein. 3. TERM OF AGREEMENT. The initial term of this Agreement shall be for a one year period beginning October 1, 2013 and ending on September 30, 2014. 4. TERMINATION OF AGREEMENT. Either party may terminate this agreement, with or without cause, after providing ninety (90) days written notice to the other party. Interlocal Cooperation Agreement for 2013-14 Page I Shared Governance Communications &Dispatch Services System 5. ANNUAL SERVICE FEE. Each Agency shall pay to the County a fee for service for services based on the workload generated by the Agency. 5.1. Agency shall pay to County the Total Amount more fully described on Exhibit "A", the Agency Workload and Cost Statistics. 5.2. The Agency shall complete Exhibit "B", Agency Payment Worksheets to identify the payment terms preferred by Agency. Agency is responsible for sending payments to County. 5.3. The fee for service will be based on the pro rata share of the workload generated by the Agency. 5.4. County agrees to provide Agency a proposed service fees for the next budget/fiscal year as agreed by the parties. 5.5 If this Agreement is terminated prior to the expiration of the term of the Agreement, payment shall be prorated by written agreement between the parties. 6. COUNTY SERVICES AND RESPONSIBILTTIES. The County agrees to provide the following services and responsibilities: 6.1 The Sheriff shall have the sole discretion as to the method of providing the Services including, but not limited to the order of response to calls, and shall be the sole judge as to the most expeditious and effective manner of handling and responding to calls for service or the rendering thereof. The Sheriff shall have the sole discretion as to the method and final decision regarding the annual workload and cost statistics. The Sheriff will devote sufficient time to insure the performance of all duties and obligations set forth herein. 6.2 County shall furnish full-time communications services including a twenty-four (24) hours a day, seven (7) days a week public safety answering point, radio services, dispatching services, or law enforcement transmission originating from AGENCY requesting law enforcement and fire protection services and access to local, regional, state, and national data bases and telecommunications systems. 6.3 The services provided by County include the following: 6.3.1 twenty-four (24) hours a day, seven (7) days a week public safety answering point; 6.3.2. receiving emergency and routine calls for law enforcement, fire, and medical services; 6.3.3 directing a response to said calls by dispatching the appropriate law enforcement, fire, and medical services; 6.3.4. providing on -going communication support to the emergency personnel in the field; and 6.3.5 updating, maintaining, and managing the County owned radio communications system, computer systems, support files, and resource materials necessary to accomplish the above. 6.4 County may add new Agencies not currently served by Denton County at the discretion of Denton County and the Denton County Sheriff's Office. 7. AGENCY RESPONSIBILITIES. The Agency agrees to the following responsibilities: 7.1 Providing accurate current GIS data of the corporate limits and extraterritorial jurisdiction of the Agency. 7.2 Furnish County with a current list of all Officers and Reserves authorized Interlocal Cooperation Agreement for 2013-14 Page 2 Shared Governance Communications & Dispatch Services System by Agency to use the communications system. 7.3 Agency is responsible for the costs and upgrades associated with maintaining Agency's communication equipment. 7.4 Agency agrees to abide by all laws of the United States and the State of Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes 7.5 Adherence to all Sheriff's Office communications rules and regulations. 7.6 Agency agrees to provide all necessary and required TLETS paperwork. See Exhibit "C". 7.7 Appoint representative and agree to participate in the Advisory Board. 7.8 Agency is responsible for sending payments to County as more fully described in Exhibit "B" to this Agreement. 8. AGREEMENT. The parties acknowledge they have read and understand and intend to be bound by the terms and conditions of this Agreement. This Agreement contains the entire understanding between the parties concerning the subject matter hereof. No prior understandings, whether verbal or written, between the parties or their agents are enforceable unless included in writing in this agreement. This Agreement may be amended only by written instrument signed by both parties. 9. AGREEMENT LIASONS. Each panty to this agreement shall designate a Liaison to insure the performance of all duties and obligations of the parties. The Liaison for each party shall devote sufficient time and attention to the execution of said duties on behalf of the Party to ensure full compliance with the terms and conditions of this Agreement. 10. ASSIGNMENT. Neither party shall assign, transfer, or sub -contract any of its rights, burdens, duties, or obligations tinder this Agreement without the prior written permission of the other party to this Agreement. 11. AGENCY LIABILITY. The Agency understands and agrees that the Agency, its employees, servants, agents, and representatives shall at no tune represent themselves to be employees, servants, agents, and/or representatives of the County. The Agency shall not be required to indemnify nor defend County for any liability arising out of the wrongful acts of employees or agents of County to the extent allowed by Texas law. 12. COUNTY LIABILITY. The County understands and agrees that the County, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of the Agency. The County shall not be required to indemnify nor defend Agency for any liability arising out of the wrongful acts of employees or agents of Agency to the extent allowed by Texas law. 13. DISPUTES/RECOURSE. County and Agency agree that any disputes or disagreements that may arise which are not resolved at the staff level by the parties should be referred to the Appointed Liaisons for each entity. Any further disputes arising from the failure of either Agency or County to perform and/or agree on proportionate reduction in fees shall be submitted to mediation, with the parties splitting the mediation fees equally. It is further agreed and understood that the scope of matters to be submitted to dispute mediation as referenced above is limited to disputes concerning sufficiency of performance and duty to pay Interlocal Cooperation Agreement for 2013-14 Page 3 Shared Governance Communications &Dispatch Services System or entitlement, if any, to any reduced fee or compensation. Any other disputes or conflicts involving damages or claimed remedies outside the scope of sufficiency of performance and compensation adjustment shall be referred to a court of competent jurisdiction in Denton County, Texas. 14 14. EXHIBITS. Attached hereto, and referred to elsewhere in this Agreement are the following Exhibits, which are hereby incorporated by reference. Exhibit A A enc Workload and Cost Statistics Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS) NON - "TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT Exhibit C Agency Payment Worksheet 15. MULTIPLE ORIGINALS. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. 16. NOTICES. All notices, demands or other writings may be delivered by either party by U.S. First Class Mail or by other reliable courier to the parties at the following addresses: County: 1 Denton County Judge Denton County Commissioners Court 110 West Hickory, Room # 20 7 Denton Texas 76201 2 Denton County Sheriff Denton County Sheriff's Office 127 N. Woodrow Lane Denton Texas 76205 3 Assistant District Attorney Denton County Criminal District Attorney's Office 127 N. Woodrow Lane Denton Texas 76205 Name of Agency: Contact Person Address City, State, Zip Telephone Interlocal Cooperation Agreement for 2013-14 Page 4 Shared Governance Communications &Dispatch Services System Interlocal Cooperation Agreement for 2013-14 Page 4 Shared Governance Communications &Dispatch Services System 17. SEVERABILITY. The validity of this Agreement and/or any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. Further, this Agreement shall be preformed and all compensation payable in Denton County, Texas. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 18. THIRD PARTY. This Agreement is made for the express purpose of providing communications and dispatch services, which both parties recognize to be a governmental function. Except as provided in this Agreement, neither party assumes any liability beyond that provided by law. This Agreement is not intended to create any liability for the benefit of third parties. 19. VENUE. This agreement will be governed and construed according to the laws of the State of Texas. This agreement shall be performed in Denton County, Texas. 20. WAIVER. The failure of County or Agency to insist upon the performance of any term or provision of this Agreement or to exercise or enforce any right herein conferred, or the waiver of a breach of any provision of this Agreement by either party, shall not be construed as a waiver or relinquishment to any extent of either party's right to assert or rely upon any such term or right, or future breach of such provision, on any future occasion. 21. AUTHORIZED OFFICIALS. Each party has the full power and authority to enter into and perform this Agreement. The persons executing this Agreement represent they have been properly authorized to sign on behalf of their governmental entity. 22. CURRENT FUNDS. All payments made by Agency to County pursuant to this Agreement shall be from current revenues available to Agency. 23. DISPATCH &COMMUNICATION RECORDS. The parties acknowledge that the Denton County Shers Office may release dispatch and convnunication records of Agency pursuant to the Texas Public Information Act until such a time that the parties agree to transfer such responsibility to Agency. Interlocal Cooperation Agreement for 2013-14 Page 5 Shared Governance Communications &Dispatch Services System DENTON COUNTY, TEXAS Mary Horn, County Judge Denton County Commissioners Court 110 West Hickory, Room #207 Denton, Texas 76201 (940) 349-2820 EXECUTED duplicate originals on this Date: Approved as to content: Denton County Sheriff's Office Approved as to form: Assistant District Attorney Denton County Criminal_ District Attorney's Office AGENCY Signatw•e EXECUTED duplicate originals on this Date: Approved as to content: Agency Approved as to form: Attorney for Agency Interlocal Cooperation Agreement for 2013-14 Page 6 Shared Governance Communications &Dispatch Services System Exhibit A Denton County Sheriff's Office Communications & Dispatch 2013-2014 Agency Costs Cost Police ARGYLE PD $331307 AUBREY PD $12,787 BARTONVILLE PD $2,608 CORINTH PD $119,776 DOUBLE OAK PD $9,833 HICKORY CREEK PD $32,136 JUSTIN PD $5,568 KRUGERVILLE PD $93090 KRUM PD $221705 LITTLE ELM PD $59,813 NORTHLAKE PD $36,164 OAK POINT PD $161324 PILOT POINT PD $21,379 PONDER PD $1,677 SANGER PD $27,830 TROPHY CLUB PD $51,141 Fire ARGYLE FD $3,925 AUBREY FD $7,058 JUSTIN FD $2,614 KRUM FD $3,193 LAKE CITIES FD $8,191 LITTLE ELM FD $7,052 OAK POINT FD $1,301 PILOT POINT FD $3,219 SANGER FD $4,282 TROPHY CLUB FD $2,518 Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS) NON - TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT 2013-14 Twenty -Four Hour Terminal Agency DENTON COUNTY SHERIFF'S OFFICE Non Twenty -Four Hour Terminal Agency This document constitutes an agreement between the following parties: The Twenty -Four Hour Terminal Agency agrees to make entries into the Texas Crime Information Center (TCIC) and the National Crime Information Center (NCIC) computers for the Non Twenty -Four Hour Terminal Agency. All records must be entered with the Twenty -Four Hour Agency's ORI, and all case reports and original warrants must be held at the Twenty -Four Hour Agency for hit confirmation purposes. The Non Twenty -Four Hour Agency agrees to abide by all laws of the United States and the State of Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes. The Twenty -Four Hour Agency reserves the right to suspend service to the Non Twenty -Four Hour Agency which may include canceling of records entered for the Non Twenty -Four Hour Agency when applicable policies are violated. The Twenty -Four Hour Agency may reinstate service following such instances upon receipt of satisfactory assurances that such violations have been corrected. In order to comply with NCIC policies established by the NCIC Advisory Policy Board, the Non Twenty - Four Hour Agency agrees to maintain accurate records of all TCIC/NCIC entries made through the Twenty -Four Hour Agency and to immediately notify the Twenty -Four Hour Agency of any changes in the status of those reports to include the need for cancellation, addition, deletion or modification of information. The Twenty -Four Hour Agency agrees to enter, update and remove all records for the Non Twenty -Four Hour Agency on a timely basis, as defined by NCIC. In order to comply with NCIC Validation requirements, the Non Twenty -Four Hour Agency agrees to perform all validation procedures as required by NCIC on all records entered through the Twenty -Four Hour Agency. Either the Twenty -Four Hour Agency or the Non Twenty -Four Hour Agency may, upon thirty days written notice, discontinue this agreement. To the extent allowed by the laws of the State of Texas, the Non Twenty -Four Hour Agency agrees to indemnify and save harmless the Twenty -Four Hour Agency as well as the DPS, its Director and employees from and against all claims, demands, actions and suits, including but not limited to any liability for damages by reason of or arising out of any false arrests or imprisonment or any cause of the Non Twenty -Four Hour Agency or its employees in the exercise of the enjoyment of this Agreement. In witness whereof, the parties hereto caused this agreement to be executed by the proper officers and officials. DENTON COUNTY SHERIFF'S OFFICE By: Will Travis By: Title: Denton County Sheriff Title: Date: Date: AGENCY Exhlbl� C 2013 ~ 14 Bud e i Year Denton County Sheriffs Office Communications Agreement Payment Worksheet Agency Shouid Include this Worksheet with Each Payment Sent to Denton County. Make checks payable to: � Denton County Mail payments to: Communications Agreement Payments Denton County Auditor 401 W. Hickory, Suite 423 Denton, Texas 76201 ~9026 1 One Annual Pa meat (100%) Payment Plan Options 2 Two Pa meats (50%) Agency MUST 3 Four Payments (25%) Select One Payment Option 4 1 1 Twelve Monthly Payments 5 Other Payment Option au�geh �*TEXAS BOARD AND CUM M ISSION APPLICATION NAME: DATE: 7 �, ADDRESS: 1&[r3 HOME PHONE: BUSINESS PHONE: yS - 9 19 CELL PHONE: L EMAIL: OCCUPATION: Of retired, describe former occupation or profession) ` PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO X IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC., LEAVE BLANK ANY B R, /COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE A GOOD CANDIDATE FOR HE ABOVE PO (YOU cSITIO tN(S()): (T� V o5G' � (.J L'JL�..; �1 O� C�/ify W �Q l i azAf � �jti Cj1 l cS=a;zs. G�J� Do you understand that attendance and active support is required for each appointee?j1 Yes ❑ No Signature: _ Date:_ L RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. weaver - Assurance . %x . Ad visor y August 6, 2013 Mr. Mike Brice City Manager, City of Sanger 201 Bolivar P.O. Box 1729 Sanger, Texas 76266 To City Council and Management: We are pleased to confirm our understanding of the services we are to provide City of Sanger (the City) for the year ended September 30, 2013. We will audit the financial statements of the governmental activities, the businessAype activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the year ended September 30, 2013. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Budget Comparison Schedule —General Fund 3) Texas Municipal Retirement Systems Schedule of Funding Progress The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Combining Schedule of Revenues and Expenses —Proprietary Fund by Department 2) Analysis of Property Taxes Receivable T Mr. Mike Brice City Manager, City of Sanger August 6, 2013 Page 2 Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with U.S. generally accepted accounting principles. Management is also responsible for malting all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government Mr. Mike Brice City Manager, City of Sanger August 6, 2013 Page 3 involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though theauditis properly planned and performed in accordance with U.S. generally accepted auditing standards. hi addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for Mr. Mike Brice City Manager, City of Sanger August 6, 2013 Page 4 responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures —Internal Control Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures —Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Othei• We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. During the course of our engagement, we will request information and explanations from management regarding the City's operations, internal controls, future plans, specific transactions and accounting systems and procedures. At the conclusion of our engagement, we will require, Mr. Mike Brice City Manager, City of Sanger August 6, 2013 Page 5 as a precondition to the issuance of our report, that management provide certain representations in a written representation letter. The City agrees that as a condition of our engagement to perform an audit that management will, to the best of its knowledge and belief, be truthful, accurate and complete in all representations made to us during the course of the audit and in the written representation letter. The procedures we perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we receive from management. False or misleading representations could cause us to expend unnecessary efforts in the audit; or, worse, could cause a material error or a fraud to go undetected by our procedures. Thus, the City agrees that we will not be liable for any damages or otherwise responsible for any misstatements in the City's financial statements that we may fail to detect as a result of false or misleading representations that are made to us by management. Moreover, the City agrees to indemnify and hold us harmless from any claims and liabilities, including reasonable attorneys' fees, expert fees and costs of investigation and defense, arising out of or related to this engagement if false or misleading representations are made to us by any member of the City's management. In the unlikely event that circumstances occur which we in our sole discretion believe could create a conflict with either the ethical standards of our firm or the ethical standards of our profession in continuing our engagement, we may suspend our services until a satisfactory resolution can be achieved or we may resign from the engagement. We will notify you of such conflict as soon as practicable, and will discuss with you any possible means of resolving them prior to suspending our services. Both of us agree that airy dispute between you and Weaver and Tidwell, L.L.P. arising from the engagement, this agreement, or the breach of it, may, if negotiations and other discussion fail, be first submitted to mediation in accordance with the provisions of the Commercial Mediation Rules of the American Arbitration Association (AAA) then in effect. Both of us agree to conduct any mediation in good faith and make reasonable efforts to resolve any dispute by mediation. Mediation is not a pre -condition to the arbitration provided for below and the failure or refusal by either party to request or to participate in mediation shall not preclude the right of either party to initiate arbitration. We agree to conduct the mediation in Fort Worth, Texas, or another mutually agreed upon location. Both of us agree that any dispute arising from the engagement, this agreement or the breach of it shall be subject to binding arbitration under the provisions of the Federal Arbitration Act (9 U.S.C. § 1, et seq.) and of the Dispute Resolution Rules for Professional Accounting and Related Services Disputes of the AAA (the Rules), and judgment on the Award rendered by the arbitrator may be entered in any court of competent jurisdiction. The arbitration shall be heard before one or more arbitrators selected in accordance with the Rules. The parties agree to conduct the arbitration in Fort Worth, Texas, or another mutually agreed upon location. The arbitrator may only award direct damages and may not award consequential, exemplary, or Mr. Mike Brice City Manager, City of Sanger August 6, 2013 Page 6 punitive damages. The prevailing party in any arbitration or litigation shall be entitled to recover from the other party reasonable attorneys' fees and expert witness fees, court costs, and the administrative costs, arbitrator's fees, and expenses of the AAA incurred in the arbitration or litigation in addition to any other relief that may be awarded. Notwithstanding the provisions of the immediately preceding paragraph, neither of us shall be compelled to arbitrate any dispute between us which arises out of any claim asserted against either of us by a third party, unless the third party (whether one or more) agrees to join the arbitration or can be compelled to join it. If any teen of this agreement is declared illegal, unenforceable, or unconscionable, that term shall be severed and the remaining terms of the agreement shall remain in force. Both of us agree that the arbitrator(s) or Court, as the case may be, should modify any term declared to be illegal, unenforceable, or unconscionable in a manner that will retain the intended meaning of the term as closely as possible. If a dispute arising from the engagement or from this agreement or any term of it or any alleged breach of it is submitted to a Court for interpretation or adjudication, both of us irrevocably waive the right to trial by jury and agree that the jury waiver and provisions of this agreement regarding damages, attorneys' fees, and expenses shall be applied and enforced by the Court. We expect to begin our audit on approximately December 2, 2013. Mr. James Fitts is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fees are based on the time required by the individuals assigned to the engagement, plus direct expenses. Fees for our services are due upon receipt of our invoice. For bills not paid within 60 days of the billing date, a late charge will be added to the outstanding balance. The late charge will be assessed at 0.5% on the unpaid balance per month. Individual hourly rates vary according to the degree of responsibility involved and the skill required. Interim billings will be submitted as work progresses and as expenses are incurred. Based on our preliminary estimate, we estimate that the fee for our audit engagement will be $42,000 to $46,000. This fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss the reasons with you and arrive at a new fee estimate. We will issue a written report upon completion of our audit of the City's financial statements. Our report will be addressed to the City Council and Management of the City. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an emphasis -of -matter or other -matter paragraph(s), or withdraw from the engagement. Mr. Mike Brice City Manager, City of Sanger August 6, 2013 Page 7 We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Yours truly, WEAVER AND TIDWELL, L.L.P. JRF:pIh RESPONSE: This letter correctly sets forth the understanding of City of Sanger. Management signature: Title: Date: Governance signature: Title: Date: WHEREAS, blood cancers currently afflict more than one million people in the United States, with an estimated 148,040 new cases diagnosed each year, and WHEREAS, leukemia, lymphoma and myeloma will kill an estimated 54,380 people in the United States this year, and WHEREAS, The Leukemia &Lymphoma Society (LLS), through voluntary contributions, is dedicated to finding cures for these diseases through research efforts and the support for those that suffer from them, and WHEREAS, LLS maintains an office in North Texas to support patients with these diseases and their family members in the State of Texas, NOW THEREFORE BE IT RESOLVED, that the City of Sanger joins with LLS in designating the month of September 2013 as Blood Cancer Awareness Month to enhance the understanding of blood related cancers and to encourage participation in voluntary activities to support education programs and the funding of research programs to find a cure for them. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Sanger, Texas on this the day of September, 2013. Thomas E. Muir, Mayor Tami Taber, City Secretary COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes ❑ Not Applicable Council Meeting Date: September 3, 2013 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: []ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Approve Resolution #11094643 - Authorizing the Award of a Professional Service Provider to Provide Texas CDBG Project Related Professional Engineering Services. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS El OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR, PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUNDS) TO BE USED: General ❑$ Utility ❑ S. Special ❑ $ BACKGROUND/SUMMARY OF ITEM We received three proposals for engineering services. All three scored the maximum in points. Therefore, Staff recommends Teague Nall and Perkins (TNG) be awarded the contract subject to negotiating the price. The recommendation is based on prior experience with the firm and the proximity of the Denton Office to Sanger. STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: • Resolution Prior Action/Review by Council, Boards, Commissions or Other Agencies: RESOLUTION #R094643 A RESOLUTION OF THE CITY OF SANGER, TEXAS, AUTHORIZING THE AWARD OF A PROFESSIONAL SERVICE PROVIDER CONTRACT FOR THE 2012 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT AWARD CONTRACT 712340. WHEREAS, the recent award of a 2012 Texas CDBG contract requires implementation by professionals experienced in the administration and engineering of federally -funded community development projects; WHEREAS, in order to identify qualified and responsive providers for these services a Request for Qualifications (RFQ) for engineering services has been completed in accordance with Texas CDBG requirements; WHEREAS, the submissions received by the due date have been scored to determine the most qualified and responsive providers; NOW, THEREFORE, BE IT RESOLVED: Section 1. That be awarded a contract to provide Texas CDBG project -related professional engineering services for Contract 712340. Section 2. That any and all contracts or commitments made with the above -named services providers are dependent on the successful negotiation of a contract with the service provider; PASSED AND APPROVED ON 2013. ATTEST: Tami Taber, City Secretary Thomas Muir, Mayor scoringsummary Contractor Locality city of ContractTxCDBG No. 712340 Engineering Firm _ Teague Nall and Perk;ir) ARS Engieners, Inc. ��ruer `ota i rare ft fI : Ad 50g EngineerlArchitect Rating Sheet 3rarit Recipient L it),,4o Stmgcr I XCDBG lContr9ot No, 712340 tame of RaspDnent 3 ('.. a; _ `' 4= Da`.e 'Ra iritt ='A .� /` Eva,uatgr's Name �� . : � Ex cl cnce - f{ato the resf,ondent for experier�e in ci•G t_l,'eti;ir q ar_ s For or f'ot_t: pts: Sigw; x 1. Har, prsvirrr.sl} Type i`,f iri;> :;r, 20 'L; Has 1+1otmd cc. federadiyr tl nixed ion6triictio DrD e.:.ts Has `,if-o-ked nn :protezta tflct were: located 1_ this pneral 'l"3 v 1' QlU(r ,/ 4 . Extent of exper nce err Projw.tf l onstru tim (i` ar ,� 1't iif I s {• Work Performance III '. .-'as_ pmjects corr:rle-ted un s Eledule 1tt SJ -witrbudgetaq cotraints I,ldianape3 Sr i c:a 3. 14'0(k prodict 10, r) Mich rwalty lit �!srrn•en's IvJ c F:,... r_ ilm . ,,,jTJ GL& s_il'- -` t"• --f � s..: L; t.-.�"-, . tt . ir.:..i:> _.. �an�a;itYY to parfc�rr�t Far..tr,r 1 statt l e:.vd 3' l_r.f,u� I,,_,i stat( AdequBcy of Resources 5 ;�F'rc,fcs�i�:nal IL�f�ilit�irr,rranr,v 1 iu ��rc:k; '7 SubtntM, Captw,ity to P+'rfort7 TOTAL SCORE C Experience E tVoFk. Pertcrm_an.•� r� Fj C.,�rtr_.it try Frtof(rr 1, -- Total Sr;rsra EngineerlArchlre t > av g Sheet Grant Recipient City, oI SaEi(,)W-r r! TxCD3G Contract No 712340 Marna of Respondent � J C�at8 Of Rating Evaluato s Name Experionce Hats the respond e nt for xperi•erce in die foilDwITq areas: Corliments 1, Has previnzisly de sirdnod type of pvc)jrcris 210 2, Hal.; workod on t, dcrally =unded corstr. ction pr ,jowl.:, 10 I -Ids workef, on pro eOts that Avere, locaied in this zDend:al 5 4.=xter't e: _xp erice in ;err i6ct t 5 Vllizrk P�rf�rrts�r�c.e PelaxIlts. Fri 1. fast Froje%r.�t= completed on sufledu;H. ry i l Z Mar atg s )rcjvt is viimin bUdr1!`t :' .r C.nrl� r":II'1 5 r 3, 1%,Vclrk pr;,}ciLict to of high i ::iIEiy ?0 ..t Subtcat�.t, F"�erfc�;frnancv �5 _.• Iti rJ�irE: 6f lti3u.ci;id�. 7: , r 3s ;�e< n ii..r,>:.� h: r: r7lr;v , ,'try t•�: _. ��r��ftit !n P�rfic�rr�� [ n�;tc?r 1 Stab Leve, i �"xperence cif Staff Adequ;.ac•y cf ceso s';;;eu F'r�ites�;:;cir;�I li;_rE]IIIt}' Itib'il'3n;� IL: Ifl iC]r[r �j 1`Q'i`AL SORE F 1t iir IJ Expefi 'are C ',rti'ctrk t'ertorrn�n;:a Tc�t�i Sr;t]re i� 2.5 A"01 Ptect Rating Sheet EngmeerlArchi 3rant Reciplont f.'ity of S,anCTeT TxCDBG Contract hie. 712 4Q � . (dame of Respanden# �__ _ _ Dates of Ra ir'r;_a �" � •r ° :va,uetor's dame l=XrlCt`iGf1C'?--ti3t�tncr�';•j.Qn�L'nt57[ ��,p4riUP�rvB 7ri f�lelrJil,J4?rl' U dir'�:.�� '�L.O(T1rT1E'it�. Fa CtGr ("a4aa:.Y 3 �r crN I Has ¢ re''i4t3ud rlr'',!!71lcrd type of projocts 20 2, 1 [all; worked on tederadl r funded carr-�;trL.etiti n piojec.s �0 � I Lss L o:-kod of projecks that w re'crzied h iI 15 lcil r � mgioO ' 4 Extenti ot>=4:,zrrvrience in pl:oj�.r•l o;'�lrr.i><'•ti yrr nia aJNi3i [it 15 fatittt'cri �I, E;t�i�Yier1[:F± L�ro*�k Per-fGrrriencc vae�tcr 1, t=°;-st prs".?jccts c:rorn fated on 8diedule 2 ;Nderina,aar; projc +. voihiin hLie_rg+v yr ;:exnsInai[its 3. •t,#Vcra puolduet i�-urhigh qualit�r j•,`;ax.� s. S�skrt>�t�l, P�rf�rr'rl:�rtt�e 25=. �. ---- n NOTE,- Ic.aL �n1'r=.., i!.:..�.Y ��:.�r,..,..�f„ _t.:rc; .,.a_t_��Ilr�.__�•:_ t.j_�i9�...ao.,',fr;ttlCtlrrs C�fwi�cl�1± tc� P�r°fc�rar� c "r�1T`�•ssi•rJnal: (i:�E:eilit•�r i•f�i.na;a;e is ir, fn(�-x; "� subtotal.. Capacity to P'=rform 15 TOTAL SCORE F c1U#t,rt1:3Y„Fit ` Gnrc �xf3�riei�_ Fill %,Vcrh Performance ac r` s Total SF' o€' _J E. grant Recipjent City_ 0f s angc. (vZlrne of Reswnaelt _ �i e i" «`: r" Tx.€ BC Contract No, 7 1234 Date of Rating Ex�cciance -;- H�`e t(i r;sp�rrde''tfur �..w�eri�:nre in tliT�II�,,,,�r�q areas: Facto ('vi .4,Pt:s', Score 1, I ias t rr a'inusly de fined .ype of projeus 23 _ 2. Has warked ors feceiva]y iundzlJ ur,r;sr:r;fug ti011 pl let 3, Has worked o;? projects Ihat tt ele located in this cicnc l 15 region I 4 Foment of l xpfnrl :nce in project :: strljctlon to � 1�r ;errierit t5 � � Subtotal, Eztpertence G;q Nor°k Perfiormancc Factor t•,'i-3;._t-5ta;'•1L1':' 1. Past projl. is t t iali_ gi?l; projl Ctg wi hi bijopt•:tl'Y conatruirits I 'i/Vork product Kmi crf h6gh qual tlY 10 Gncnr rent .glad E: Y?.mr:: s, i_ ` li r_�a_Eai.: i (,, .3e d.bt :a ....i I. . 'i. in. .. _; .. _ _Ii i Lu eI _.i_ I ., �'8€]'dGIfV to P€r{�rnl °=rlctcr Staff L&Vl • ,.i AJequa'�-y Of 3. Pfo*le3.,iilnal ii ndi vy insurance ism tc_.:rl::.e 5€sl�t�tat, r�aPac:icy tct Perform: t`, .� TOTAL SCORE Factor t'—ax:Ftls. 5>wc_re (= Experience 150 ' F Work Pei 26 ❑ Capacity t) PrCr'iCirm •Iu 1 �' T©tat Score 11)=3 ��, Grant f ecipiem t:it' of San.. r TxY1GiSt� ir�ntr�,dt No, 7123Li� / Name of R� pondent':ts' r' , ! { %') p.' rrs s Datu of Rating E'�luat ir's Name 1AtPI�1nCi1 i��t�:th�re�pndC'��:t:rRrEftfitnttlfr[fh4e+iticir corel Has pr uic,usly !-ciigncd type of prcl =.,cts _..20 2, rk@,;'xxorki: on tcnde_rally Unded ccr str.iction prof r: 11) 31 las moo ked on pro peas that were located in This nen�ral 15 r 9jl a - 4 7 tcunr-,t of expor i nco ir� 5 subttrfil, �xp�rihrt ;+5 V+1'r�rk P�rf�rrtiaitc:e YaC0T r0axPts. core, 1, :�Iqst pr*.cos C-Om leted on Scher}r_ilF Iz9 2 ft$anagpe projects "givith n hll je a v Constraints y i, 10*: , p=oduct is f t71311 rtU.".Ilt;( ' 0 � �r nenty A! CITE iIrt1A v..E , ue� i- 3..- ' �. -.: c. r tr, �i�.a.f E.:-,_� � � tL %i ._ _.>Ltfi_:.t Ga�tai� tc� P�rl�rrr� =.fir'.„ f4tax, "c:Xe AdegjaGy Df f souriij.''-• i Prute ssixon_ir lribiWy i'g:,iri.lsli; IS it) Subtotal, capacity to Pprtrvim 95 TOTAL SCORE Xi)t?fit'�Ilf!3 �� a _J ','b` Ak Pe�ormnn e 25 ?�apauity; kv.o P'ric;rrr' 1 a - �I I I at I r I >-,. 3rL;�ntRacipwnt t'itvaP`San�Ter IXU.Llbi.jUOMMCLNO. 7"4a4u dame of Respondent AXIS 1 a �r�,1ti t r'r', i+ Date of RaCifrg � ! Vdha atc s !'lama .�2a�'-i7A �xp since �,�(tP ti t rk:;�it�ti;int t�< a i�n�e it's t(�. fallc'r�ir ;�e as: F,ac_ or scare. t 1e@:; prcwtously designed Vp,P of prcjects =Ins worked art C rierally klndok d o of*iCtion p }jeC s 1J 3 -Its wuiked i.ain pio,ff :ts that 1xer,e located in ibis 15 - region / t. x;r.- to; experience it project ,,h ttu^tion Mar iage merit 5 ss8atatalI E^ra fiµnc t' lt4rorit P�rforrii�riive Fa;otcr (,rtax.Pts y�c�are 2_ Manages projects within clu_klet-tl j ,:',I:, ,trninhs S : +lc:d'k prCidwGi- is GU allty �u#�te7tal, P•�r'€r�er�iarsce �'� __ - � �__ 7, Ui BC I�r u� illi�r� •r_ .....i i i; 3.... ��.. �: •.w. 7_rt: _i tr1 i*, „,=r.: h rnl ': i:.+ _,:. r_st I:_r'. r��it�/ tS� P�t"`Uit71 F ue l i . Stai(LLwvl ! F',�"� iimDliiit•,+ i^surance i, in tor•, Si��atatat, 4��aGity t� �t'f74Fnl TCrT.4t_ ��{J�E 1:= C Work Perbm-ian� 25 L Coatia• ityr to Flertc-�nt Total Scor-G irLt r;•:�rlirrlc,fits CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By: September 3, 2013 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials ❑ —� ate ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Conduct a Public Hearing, Consider, Discuss, and Possibly Make an Action Regarding A Request for a Specific Use Permit (SUP) to permit outside display of items for sale on property located on the east side of Stemmons Street (I-35 frontage road) between Church Street and Wood Street. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is located on the east side of Stemmons Street (I-35 frontage road) between Church Street and Wood Street. The property is zoned 13-2 Business District on the Official Zoning Map. The adjacent properties to the north and south are zoned 13-2 Business District. The property to the east is zoned MF-2 Multi -Family District, The Future Land Use Map designates the area for Commercial land uses. The applicant is requesting a Specific Use Permit (SUP) to permit outside display and sales. The application includes a site plan and description of the items for sale. The items listed include portable buildings, storm shelters, trailers, outdoor furniture, and golf carts. STAFF OPTIONS & RECOMMENDATION Staff requests that any conditions be specific enough that they can be included in a Certificate of Occupancy inspection for the business. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Aerial Photo of Subject Area Agencies: • Application, Site Plan, and Letter of Intent On August 12, 2013, the Planning & Zoning Commission conducted recommended approval of the proposed • Returned Response Forms Specific Use Permit, subject to the following conditions: 1. The SUP expire upon a vacancy of I year of operation, 2. That trucks making deliveries enter and exit the property from Stemmons Street (I-35 frontage road), 3. That the items for outside display and sales be limited to those listed in the letter of intent, and, 4. That all items for sale be in good repair and functioning. ORDINANCE - - AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR OUTSIDE DISPLAY AND SALES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The applicant has applied for a Specific Use Permit for outside display and sales; WHEREAS, The subject property is zoned B-2 Business District; and WHEREAS,The Planning &Zoning Commission has recommended approval of the proposed permit; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1 A Specific Use Permit for outside display and sales is herby granted for the above described property within a B-2 Business District, subject to the following conditions: 1) This Specific Use Permit will expire upon a vacancy of 1 year of operation, 2) That trucks making deliveries enter and exit the property from Stemmons Street (I-35 fr ontage road), 3) That the items for outside display and sales be limited to those listed in the letter of intent, including portable trailers, storm shelters, dump trailers, utility trailers, skid steer trailers, flatbed trailers, golf carts, patio furniture, outdoor fireplaces, decorative yard items, and playground equipment, and 4) That all items for sale be in good repair and functioning. Section 2 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 5 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council %J the City of Sanger, Texas, on this Yd day of September, 2013 APPROVED: Mayor Thomas Muir ATTEST: City Secretary Tami Taber Jul 17" 1310:00a Sparks Sales Texas 903-583-1630 p.2 '•t C� Zoning Change [--� Specific Use Permit numar IiF rlifferenf from annlicantl Name:.---- Name: 6 , Company: Company:__.. Address: i c. Address: �G'�'C1 /,cii'1.L�'-�2 ��"•�-- /�'�. C.�`i4v�l>~ vF C. r++.,sC l-( b- � .� City, State, Zip City, State, Zip 1 .� _ r ONE -s Phone: 7 Phone: ` -� Cf Fax: Fax: Email: Email: __. t / L r= j'1u C ice' Submittal Checklist Site Plan (for Specific Use Permits Only) Letter of Intent Application Fee (Check Payable to City of Sanger) 1 certify that I am the legal owner of the above referenced property and that to the best of my knowledge this is a true description of the property upon which I have requested the above checked action. I designate the applicant listed as my representative. Describe the subject property (address, location, size, etc.): Describe the proposed zoning change or Specific Use Permit (SUP): nt Signature Sao-asl�-zc59 (�ff�'el City ntSnnger 2p1 Bolivpr/P.O Oo:c 1729 Sooner; TX 76266 940-458-4072 lfnxl VA scnr�crti?xns. orb Date Date OVERVIEW OF REQUEST FOR SPECIFIC USE PERMIT From: John Patterson - Uncle Bud's - 903-744-5374 Re: Specific Use Permit Property: See Survey &Legal We are making a request for a specific use permit for the 1.02 acres at the northeast corner of Church and Stemmons Road (Service Road), Sanger, Texas which is the property adjacent south of the property. We will be leasing this property as well as the property from the leasee of what is kown as 300 Stemmons (formerly an automotive repair facility). The 300 Stemmons property will be used for an office, existing restrooms, main entrance and customer parking as well as some display and we intend to use the property adjacent to the south of it as a display lot and retail center. It is our intention to create a type of Super Center to sell primarily New and a few used portable buildings, aesthetically appealing storm shelters, trailers such as dump trailers, utility trailers, skid steer trailers, and flatbed trailers, with the emphasis being on New trailers with only a few quality used trailers to start off. The display buildings will be sold off and delivered to customer's homes, businesses, farms, and land. We will also do some custom build on your lot buildings as well. In our specific use permit we would like the ability to include being able to offer Golf Carts, Custom outdoor patios, patio furniture Cl"d outdoor fireplaces with specialized landscaping features and materials (not a dump yard), as well as Decorative yard items such as western decor and playground equipment. It is our desire to have a very aesthetically appealing presence so that we attract a quality clientele and portray an image of quality and professionalism. It will definitely be the type of business that will represent Sanger, Texas very well. Our retail items will attract people to Sanger, Texas from a wide radius. We look forward to having the opportunity to grow with Sanger, Texas Please feel free to give me a call if you have any questions at 903-744-5374 Jul 17 13 10:01a Sparks Sales Texas 903-583-1630 p.3 G b Mail ❑ �a= °� Sad .. b 'd ix ,z Wac S3GG�cg��LdaOBU. ,y"5 I .I RI a C!` SMS N51eFRaAB� In ( S tt 1111111111�1111 I I I I I II '"I °4aiie9et�•� p'MEu°t15� CMOg�'yyy�Fggg�e�l aR � �o 0 p (J 0! 7 %j 1 ct '14 1 Ze. �Y 1 1 • y P�40 300 s. S _ a J_ U W W Z UQO O O p Ito § p� O.�o m �� 6Z ��o IOU dt <K N8 9R o n m Z W R 3B ��M >W i =o z i2 Z� WT WpWtj �y p •• tzg Zt= ogP�j]B�o 0006 -iVNp��I'' j C oji s Z %0005 ngpig M �43un u<tDo F u.� a��o o ,�,;6 � q�1�re� k`�a tit y a'zzp S °Coj v,�Umw ��NO W reGa�`ai0100 o�'ti NIa O,S i. z Zug z<Cn8w ova z I l z ='a.�(CFy � OgI�Ut^'.Wmo °ssg. c<io�Ni3 s �E5 U< FNIUZ ZO�Wl7 Kul1 V=V' O (LZW Z[� Zpm2U S6F Ol4. 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Box 1729 201 Bolivar St Sanger, TX 76266 940458-2059 jshumate(i sanaertexas.oriZ III �kd & �. To: City of Sanger Planning &Zoning Commission [Property Owner] Date: Re: SUP for Outside Diplay at Stemmons Street between Church Street and Wood Street Public wearing: 7:00 P1VI, August 12, 20i3, Public Works Building 201 Bolivar St. I support the proposed specific use permit I oppose the proposed specific use permit Comments: This notice provided me with enough information 0� This notice did not provide me with enough information *F1 Please return to City of Sanger Development Services P.O. Box 1729 201 Bolivar St Sanger, TX 76266 940458-2059 jshumate i ,san2ertexas.or� RESPOINSE FORM To: Date: City of Sanger Planning az Zoning Commission 'Xh) loe° r;' [Property Owner] Re: SUP for Outside Diplay at Stemmons Street between Church Street and Wood Street Public Bearing: 7:00 PTdI, August 12, 2013, Public 'Works Building 201 Bolivar St. I support the proposed specific use permit__ I oppose the proposed specific use permit Comments: This notice provided me with enough information This notice did not provide me with enough information Please return to City of Sanger Development Services P.O. 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