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07/05/2011-CC-Agenda Packet-Work Sessiongeh EXAS AGENDA CITY COUNCIL WORKSESSION TUESDAY, JULY 59 2011 6*00 PM 502 ELM STREET 1. Call Meeting to Order. 2. Discussion and Update on Historic District. 3. Budget Workshop/Discussion on the 2012 Personnel Plan. 4. Discussion on Proposed Recycling Plan with IESI. 5. Overview of Items on Regular Agenda. 6. Adjournment. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the ge eral public at all times, and said notice was posted on the following date and time: �' /C��c e , 9 �D// at 9, DD o .m. and shall remain posted until meetj%g is adjourned. Tami Taber, City Secretary City of Sanger, Texas l/1N1111110 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 4584930 for further information. City of Sanger, Texas Personnel Projection for 2011 through 2016 2012 Update Prepared By: Mike Brice, City Manager Date: May 31, 2011 Modifications to the plan this year are pretty minor. As mentioned in last year's report, the bulk of the new positions needed are in the General Fund. Until General Fund revenues improve dramatically we will be hard pressed to fund these new positions. While sales tax has shown some improvement, property taxes are projected to be flat or even drop slightly next year. Other revenue streams related to construction are still generating a small fraction of the revenue they once produced. With the economic future still cloudy and uncertain I do not plan to add any new positions in the General fund next year, except for a police officer. This officer would be the beginning of a new traffic unit. He would focus on high accident areas and school zones and be heavily involved in public education, especially in the schools. I believe the cost of this program would be offset by additional revenues and not have a negative impact on the general fund. I believe these numbers are conservative on both sides of the equation based on the numbers I have seen from other cities with similar programs. Traffic Unit Revenue vs. Expenditures Startup Costs Annual Costs Salaries $40,000.00 Payroll Taxes $4,000.00 TM RS $ 3,440.00 Insurance $10,000.00 Misc. Personnel costs $11000.00 Clothing and equip. $750.00 Fuel & Maintenance $4,000,00 Total $63,190.00 Revenue Vs.'Expense Year 1 $310.00 Year 2 $51,310000 Also, we do have one authorized position in Parks and Recreation that was unfunded in the 2011 budget as part of the effort to balance the budget. This position will have to be funded for 2012 due to the opening of the new sports park. We will also be adding $20,000 for seasonal employees to assist with the ballpark during the spring, and summer. We did not receive the Grant to hire additional firefighters again this year. Most of the grant money went to prevent layoffs, not hire new firefighters. I do not believe that our chances of receiving this grant in the future are very good. Therefore, we will have to use General Revenue Funds to hire any additional firefighters. In order to convert to more full time employees we plan to convert some of the part time salaries into one new full time firefighter/Paramedic position. This will minimize the impact on the bottom line. We may also need to spread out the hiring of additional personnel over multiple years in order to more easily absorb the costs. Only one priority has changed as far as new positions. After further discussion with Vicky and the impending decline in library funding from the State, the Assistant Librarian's position had been given a much lower priority. The future human Resources Director position has also been removed from the Chart for now. Tami Taber and Cheryl Price are doing an excellent job with Human Resources and payroll. Therefore, I plan on leaving it as a function of Administration for the foreseeable future. I do plan on reclassifying Cheryl's position in 2012 to Deputy City Secretary to better reflect her expanded responsibilities. I will also be reclassifying the Public Works Secretary from Secretary II to Secretary III due to the fact that she is serving five different departments. The only other change has been to move the heavy equipment operator for streets back one year due to the reasons discussed above. 2012 Revised Plan to Add Additional Personnel in the Future As Needed 2012 2013 2014 2015-2016 Later Parks Maint. 2 Firefighters Police 3 Firefighters FT Fire Chief Water Maint. 1 Police Officer Sergeant E.D. Director Elect. Lineman 1 Firefighter Heavy Equip. Asst. Librarian Operator $141,250 $130,000 $190,000 $57,220 $207,220 $180,000 2011 Plan for Comparison (Positions in Red have changed as noted above) As Needed 2011 2012 2013 2014 2015 -2016 Later Parks Maint. Finance Asst. librarian 3 Firefightersl Police 3 Firefightersl H.R. Director Water Maint. Director Sergeant FT Fire Chief Elect. Lineman Heavy Equip. Police Officer E.D. Director 6 Firefighters' Operator $141,250 $87,500 $88,400 $150,0001 $57,220 $207,220 $196,250 1SAFER Grant was not awarded to hire these firefighters. All positions that were left open the last two years have been refilled at this time except for the one in Parks. As noted above, adding the two police officer positions will, I believe, be revenue neutral. The new full time firefighter position will be mostly funded from current part time salaries although there will be an increase in benefit costs. Personnel costs are always one of our major costs and must be managed wisely. Our goal is to staff adequately to provide service that is both efficient and effective while operating within the confines of current revenues. I believe that this proposed budget meets that goal.