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07/05/2011-CC-Agenda Packet-Regularge�c EXA5 AGENDA CITY COUNCIL TUESDAY, DULY 59 2011 7*00 PM 502 ELM STREET Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: June 20, 2011 - Council Meeting b) Disbursements c) Consider Reappointing Existing Board Members: Historic Preservation Commission - Lori Pethtel -Place 7 d) Consider Appointing the Following to Open Board Positions: Board of Adjustment - Billy Ezell - Place 1 - Casey Barclay - Place 5 - Steve Shakelford - Place 6 Alternates -Allen Chick, Shelley Ruland, Joshua Shumate and Robert (Rusty)Patton 4. Consider any Items Removed From Consent Agenda. 5. EXECUTIVE SE(ZSION: CLOSED MEETING Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.074 (Personnel Matters) -Evaluation of the City Manager's Performance and Review Contract RECONVENE: OPEN MEETING Any Action Taken. t 6. INFORMATION ITEMS a) Monthly Library Report -May '7. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general ublic at all times, and said notice was posted on the following date and time. Ille,X(If �?�%,D// at.'oo �.m. and shall remain posted until meeting is adj Tami Taber, City Secretary City of Sanger, Texas This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 45&7930 for further information. MINUTES: CITY COUNCIL MEETING June 20, 2011 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Scott Stephens and Councilman Andy Garza ABSENT: Councilman Gary Bilyeu OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Kelli Alexander 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muii• called the meeting to order at 7:02 P.M. Councilwoman Johnson led the Invocation followed by Councilman Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli Alexander spoke about animal control. CONSENT AGENDA 3. a) Approval of Minutes: June 6, 2011 -Work Session June 6, 2011 -Council Meeting b) Disbursements c) Consider Reappointing Danny Spindle the Presiding Judge, Kenneth Hartless the Alternate Judge and Hugh Coleman as Prosecutor d) Consider Reappointing Christy Punches the Municipal Court Clerk and Stephanie Dodson the Deputy Court Clerk and Authorize and Direct the City Manager to Continue to Oversee the Daily Operations and Performance of the Municipal Court Cleric and the Deputy Court Cleric e) Consider Reappointing Existing Board Members: Board of Adjustment - Lori Pethtel -Place 3 - Dorcyle McClure -Place 7 Parks Board -Jennifer Shumate -Place 1 - Bob Koger -Place 7 4B Board -Jeff Springer, Beverly Branch, John Payne, Beverly Howard, Will Dutton, Barbara Martin and Christy Crutsinger Historical Preservation Commission -Terri Patton- Place 3 - Earlene Price -Place 5 Cultural Education Facilities Finance Corporation - Casey Barclay Library Board - Sonia Iliff - Place 1 - Don McClure - Place 3 - Judy Rodgers - Place 7 f) Consider Appointing the Following to Open Board Positions: Park Board - Mendy Echols -Place 3 - Chris Byrom - Place 5 Library Board -Susanne Sears -Place 5 Motion made by Councilwoman Johnson to approve. Seconded by Councilman Garza. Motion carried unanimously. 4. Consider any Items Removed from Consent Agenda. None. REGULAR AGENDA 5. Discuss, Consider and Possibly Act on Approving Resolution #06-16-11 -Setting Date, Time and Place for Public Hearings on Proposed Annexation. Councilwoman Johnson made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 6. Discuss, Consider and Possibly Act on Appointing the Planning and Zoning Commission as the Impact Fee Committee. Councilman Stephens made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 7. Discuss, Consider and Possibly Act on Approving an Increase in the Community Center Usage Fees. Councilwoman Johnson made a motion to approve with a minimum charge of $200.00 for the first three hours rental on any City recognized holiday. Each additional hour will be $35.00. Seconded by Councilman Martin. Motion carried unanimously. 8. INFORMATION ITEMS: a) Financial and Investment Report 9. Adjourn, Mayor Muir adjourned the meeting. 6/20/2011 3:27 PM A / P CHECK REGISTER PAGE: 1 PACKET: 04300 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 21370. AMSOIL, INC I-13714233 2CYCLE OIL, OIL 1 BETTY WATSON I-201106164301 BETTY WATSON 6/5/ 00420 BOUND TREE MEDICAL, LLC I-80594598 2ND QTR SUPPLIES I-80595409 MEDICAL SUPPLIES 3RD QTR 10760 BRODART CO I-B1810573 READ -ALONG BOOKS G CD 20410 CARE NOW CORPORATE I-860938 D/S STANDARD 23200 CARLOS BERNAL CONCRETE I-0236 BOLIVAR - AUSTIN REPAIRS 00520 CASCO INDUSTERIES, INC. I-099211 GAS MONITOR,CHARGER,REG 14 ' CINTAS, INC. I-492484042 UNIFORMS I-992487273 UNIFORMS 00590 CITY OF DENTON I-201106204311 RADIO REPAIR 730783 I-201106204312 BACTERIOLOGICAL TEST 00790 COUNTY BUILDERS SUPPLY, INC. I-10027864 MISC 08770 CPI OFFICE PRODUCTS I-2884448-0 BINDERS,PRINTER RIBBON I-2886924-0 RECEIPT TAPE 50 ROLLS 11570 CULLIGAN I-08338718 2/1 2/8 WATER SERVICE 08460 DELL COMPUTERS, LLP I-XFCD4T2R4 2 COMPUTERS CHECK CHECK TYPE DATE R 6/20/2011 a 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 a 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 R 6/20/2011 CHECK DISCOUNT AMOUNT NO# CHECK AMOUNT 1,263.1OCR 097051 1,263.10 100.000R 097052 100.00 29.66CR 047053 961.99CR 047053 991.67 63.27CR 097054 63.27 115.00CR 097055 115.00 5,575.60CR 097056 5,575.60 2,021.00CR 047057 2,021.00 66.20CR 097056 66.20CR 097058 132.90 SO.000R 097059 126.09CR 097059 176.04 25.06CR 047060 25.06 38.68CR 097061 57.58CR 047061 96.96 63.70CR 047062 63.70 1,200.00CR 047063 1,200.00 PAGE: 2 6/20/2011 3:27 PM A / P CHECK REGISTER PACKET: 04300 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 06490 DENTON REGIONAL MEDICAL I-201106164304 DAVID K PARSONS 17640 DOLLAR GENERAL - CHARGED SALES I-1000009524 CAT LITTER 19020 EAGLE G WHEELER I-45498 DOOR HANGERS 23120 GERALD ED14UITDSON I-201106204309 MAGIC SH0W FOR SUMMER 01010 FOSTER'S SADDLE SHOP I-201106134296 BOOTS 01070 GALLS INC. I-511399276 BOOTS - 776 08760 GT DISTRIBUTORS INC I-0354B97 BLACKINTON PD SILVER 05510 IESI I-1200479490 DEC 2010 ROLLOFF 20220 INGRAM I-59253647 21 BOOKS I-59253648 BOOKS 21220 IRBY TOOL G SAFETY I-S006042877.001 40A14P TYPE T FUSE I-S006043186.001 K-14 CLEVIS 1 JANELL SHELTON I-201106164302 JANELL, SHELTON 01490 LAWN LAND, INC. I-2B2192 EDGER BLADES G STRING I-283289 POLE SAW & ATTACHMENTS 23210 LIBERTY OFFICE PRODUCTS I-211637 OFFICE SUPPLIES CHECK CHECK. CHECK TYPE DATE DISCOUNT AMOUNT NO# R 6/20/2011 113.00CR 047064 R 6/20/2011 17.70CR 047065 R 6/20/2011 144.46CR 047066 R 6/20/2011 250.00CR 047067 R 6/20/2011 589.90CR 047068 R 6/20/2011 157.98CR 047069 R 6/20/2011 33.65CR 047070 R 6/20/2011 99.90CR 047071 R 6/20/2011 8.03CR 047072 R 6/20/2011 15.49CR 047072 R 6/20/2011 175.00CR 047073 R 6/20/2011 272.00CR 047073 R 6/20/2011 100.000R 047074 R 6/20/2011 283.89CR 047075 R 6/20/2011 258.99CR 09707E R 6/20/2011 257.26CR 09707E CHECK AMOUNT 113.00 17.70 199.46 250.00 589.90 157.98 33.65 99.90 23.52 997.00 100.00 592.86 257.26 6/20/2011 3:27 P14 A / P CHECK REGISTER PACKET: 04300 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 01920 NICHOLS, JACKSON, DILLARD,HAGER G SMITH, LLP I-201106164303 MAY 2011 LEGAL SERVICE R 6/20/2011 22730 NOAH'S ARK ANIMAL SHELTER I-201106164307 SHELTER SERVICE 5/17-5/26 R 6/20/2011 08690 O'REILLY AUTO PARTS I-258716 AIR PRESSURE VALVE R 6/20/2011 I-305286 SHOP SUPPLIES R 6/20/2011 I-305357 AIR FILTER UNIT# B672/74 R 6/20/2011 02970 OFFICE DEPOT I-565779311001 INK,BATTERIES,SD CARD R 6/20/2011 12710 PETTIT MACHINERY, INC I-P73378 DRIVE BELT #26-32 R 6/20/2011 17260 QUEST CARE. I-0511 MEDICAL CONTROL R 6/20/2011 02140 RADIO SHACK I-10044156 KEYS R 6/20/2011 05��a RED WING I-6270000002702 WORK BOOTS R 6/20/2011 17400 PRECIOUS STAFFORD I-061311 5/3 - 6/8 R 6/20/2011 18620 STERICYCLE I-4002614780 BIO PICK-UP R 6/20/2011 I-4002633932 BIO PICK-UP R 6/20/2011 11900 TARRANT COUNTY COLLEGE I-8017 INTOXILIZER,SOBRIETY TEST R 6/20/2011 02690 TECHLINE, INC. I-3053437-00 441AY TRANSFORMER SLING R 6/20/2011 02600 TEEX I-JB7173343 ID OF MICRO ORGANIS14S R 6/20/2011 CHECK DISCOUNT A14OUNT NO# PAGE: 3 CHECK AP9OUNT 1,101.08CR 047077 1,101.08 2,400.00CR 09707II 2,900.00 13.26CR 047079 410.42CR 047079 31.28CR 047079 454.96 278.66CR 097080 278.68 105.07CR 097081 105.07 SOO.000R 047082 500.00 3.98CR 047083 3.98 269.98CR 047089 269.98 632.50CR 097085 632.50 78.SOCR 097086 23.27CR 097086 101.77 96.00CR 097087 96.00 639.00CR 097086 839.00 590.00CR 0970II9 590.00 PAGE: 4 6/20/2011 3:27 P14 A / P CHECK REGISTER PACKET: 04300 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 05350 TEXAS EXCAVATION SAFETY SYST I-11-5068 MESSAGE FEES 2011/2012 08780 TEXOMA REGIONAL ACADEMY I-17039 JUNE & JULY 2010 CLASSES 23400 THE RETAIL COACH I-201106174308 EXECUTION OF AGREE14ENT 09040 J RANDY THO14PSON I-120181 6 & 3.5 TONS JACK STAND 23330 SUE YOUNG 1-049 BILINGUAL STORYTELLER • ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE —WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT A140UNT NO# A140UNT R 6/20/2011 51.30CR 047090 51.30 R 6/20/2011 50.00CR 047091 50.00 R 6/20/2011 51500aOOCR 047092 5,500.00 R 6/20/2011 402.98CR 047093 402.98 R 6/20/2011 390.00CR 047094 390.00 NO# DISCOUNTS CHECK A61T TOTAL APPLIED 44 0.00 28,367685 28,367,85 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 99 0.00 28,367.85 28,367.85 6/21/2011 12:29 P14 A / P CHECK REGISTER PAGE: 1 PACKET: 04309 Regular Payments VENDOR SET: 99 BANK POOI, POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 09600 AFLAC C-201106214318 AFLAC R 6/21/2011 0.09 047099 I-AF3201106014264 INSURANCE R 6/21/2011 75.01CR 047099 I-AF3201106154299 INSURANCE R 6/21/2011 75.01CR 047099 I-AFK201106014264 INSURANCE R 6/21/2011 65.25CR 047099 I-AFK201106154299 INSURANCE R 6/21/2011 65.25CR 047099 I-AFL201106014264 INSURANCE R 6/21/2011 982.42CR 047099 I-AFL201106154299 INSURANCE R 6/21/2011 982642CR 047099 2/245427 02460 AT&T MOBILITY I-201106204315 4/23 - 5/22 R 6/21/2011 222.89CR 047100 222.89 01550 ATMOS I-201106204316 MAY 2011 R 6/21/2011 17.64CR 047101 17.64 00440 BRAZOS ELECTRIC I-201106214334 MAY 2011 R 6/21/2011 91661.08CR 047102 9/661408 02490 CENTURYLINK I-201106204313 JUNE 10 - JULY 9 R 6/21/2011 1,297.56CR 047103 11297,56 00800 COSERV ELECTRIC I-201106204314 4/15 - 5/17 ELECT SERVICE R 6/21/2011 11159644CR 047104 11159444 08790 JUSTIN FULLER I-201106204317 COLLISION INVEST 6/2B R 6/21/2011 12.50CR 047105 12.50 01570 LOWE'S COMPANIES, INC. I-15745 STAINLESS STEEL HOSE R 6/21/2011 46.53CR 047106 I-67443 2" PIPE R 6/21/2011 132.1OCR 047106 I-97516 LOCKS,BULBS R 6/21/2011 195.78CR 047106 I-97517 LOCKS,BULBS R 6/21/2011 93.40CR 047106 467.81 05400 PRE -PAID LEGAL CASUALTY C-201105204233 PRE -PAID LEGAL CASUALTY R 6/21/2011 12.42 047107 I-201106214319 PRE -PAID LEGAL CASUALTY R 6/21/2011 2.12CR 047107 I-PPL201105044194 PREPAID LEGAL SERVICES R 6/21/2011 7.48CR 047107 I-PPL201105184228 PREPAID LEGAL SERVICES R 6/21/2011 19.90CR 047107 I-PPL201106014264 PREPAID LEGAL SERVICES R 6/21/2011 32.32CR 047107 I-PPL201106154299 PREPAID LEGAL SERVICES R 6/21/2011 32.32CR 047107 81.72 12820 RICOH AMERICAS CORP. I-412469374 MAINT 6/2011 - 8/2011 R 6/21/2011 424.75CR 047108 424.75 6/21/2011 12:29 P14 PACKET: 04309 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 06770 SUN LIFE FINANCIAL I-201106214320 SUN LIFE FINANCIAL I-SLD201106014264 DEPENDENT DENTAL I-SLD201106154299 DEPENDENT DENTAL I-SLF201106014264 FAMILY DENTAL I-SLF201106154299 FAI4ILY DENTAL I-SLS201106154299 EMPLOYEE DENTAL 02910 UPPER TRINITY I-?1271106 MAY 2011 TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 A / P CHECK REGISTER PAGE: 2 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT R 6/21/2011 49.36CR 047109 R 6/21/2011 145.68CR 047109 R 6/21/2011 145.56CR 047109 R 6/21/2011 408680CR 047109 R 6/21/2011 408.66CR 047109 R 6/21/2011 11382.08CR 047109 21540,14 R 6/21/2011 191076.91CR 047110 19,076.91 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 12 0.00 37,207.71 37,207,71 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 12 0.00 37,207,71 37,207.71 6/21/2011 12:29 P14 PACKET: 04309 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 06770 SUN LIFE FINANCIAL I-201106214320 SUN LIFE FINANCIAL I-SLD201106014264 DEPENDENT DENTAL I-SLD201106154299 DEPENDENT DENTAL I-SLF201106014264 FA14ILY DENTAL I-SLF201106154299 FAMILY DENTAL I-SLS201106154299 EMPLOYEE DENTAL 02910 UPPER TRINITY I-W271106 MAY 2011 TOTAL ERRORS: 0 ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNI14GS: 0 A / P CHECK REGISTER PAGE: 2 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT R 6/21/2011 49.36CR 047109 R 6/21/2011 145.68CR 047109 R 6/21/2011 145.56CR 047109 R 6/21/2011 408.80CR 047109 R 6/21/2011 408.66CR 047109 R 6/21/2011 11382.08CR 047109 2,540.14 R 6/21/2011 191076.91CR 047110 19,076.91 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 12 0.00 37,207.71 37,207.71 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 12 0.00 37,207,71 37,207.71 6/27/2011 9:08 AM PACKET: 04318 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC A / P CHECK REGISTER 13080 BLUE CROSS BLUE SHIELD I-201106234339 BLUE CROSS BLUE SHIELD I-BHC201106154299 MEDICAL BOBS HI PPO CHILD I-BHF201106154299 MEDICAL BOBS HI PPO FAMILY I-BHO201106154299 MEDICAL HIGH PPO - EMPLOYEE I-BHS201106154299 MEDICAL BOBS HI PPO SPOUSE I-BPC201106014264 EMP PORTION CHILD COV I-BPC201106154299 EMP PORTION CHILD COV I-BPF201106014264 EMP PORTION SPOUSE COV I-BPF201106154299 EMP PORTION SPOUSE COV I-BPS201106014264 EMP PORTION - SP COV I-BPS201106154299 EMP PORTION - SP COV TOTAL ERRORS: 0 CHECK CHECK TYPE DATE R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 R 6/27/2011 CHECK DISCOUNT A14OUNT N04 1,039.SOCR 047111 6,785690CR 047111 10,453.92CR 047111 9,009.000R 047111 4,054.62CR 047111 412.50CR 047111 412450CR 047111 1,S006000R 047111 1,S006000R 047111 300.000R 047111 300.000R 047111 * * T 0 T A L S * * NO# DISCOUPlTS CHECK AhfT TOTAL APPLIED REGULAR CHECKS: 1 0.00 35,767,94 35,767.94 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: TOTAL WARD7INGS : 0 1 0.00 35,767.94 35,767.99 PAGE: 1 cxEcx AMOUNT 35,767.99 6/27/2011 9:08 A14 PACKET: 04318 Regular Payments VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC A / P CHECK REGISTER CHECK CHECK TYPE DATE DISCOUNT ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT 001 6/2011 22,246.13CR 008 6/2011 13,521,81CR ALL 351767.94CR PAGE: 2 CHECK CHECK AMOUNT NO# AMOUNT CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ❑ Not Applicable Council Meeting Date: Submitted By: July 5, 2011 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials z,,Date / -- ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ® OTHER Appointments to Zoning Board of Adjustment & Historic Preservation Commission AGENDA CAPTION Consider Appointing Board Members to Zoning Board of Adjustment and Historic Preservation Commission FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑m P ❑BUDGETED [:]NON -BUDGETED BACKGROUND/SUMMARY OF ITEM Zoning Board of Adjustment: Billy Ezell and Steve Shakelford are currently serving as alternate members of the BOA. Casey Barclay has also been appointed to the Cultural Education Facilities Finance Corporation. Allen Chick, Shelley Ruland, Joshua Shumate, and Rusty Patton are currently serving on the Planning & Zoning Commission. Having them appointed as alternate members of the BOA would make it easier to assemble a quorum. ➢ Place 1: Billy Ezell ➢ Place 5: Casey Barclay ➢ Place 6: Steve Shakelford ➢ Alternates: Allen Chick, Shelley Ruland, Joshua Shumate, and Robert (Rusty) Patton Historic Preservation Commission: Lori Pethtel was appointed last year to complete the unexpired 2009-2011 term for Place 7. She has requested reappointment to a full two-year term. ➢ Place 7: Lori Pethtel STAFF OPTIONS & RECOMMENDATION Staff recommends making the listed appointments to the Zoning Board of Adjustment and Historic Preservation Commission. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: SANGER PUBLIC LIBRARY MONTHLY REPORT MAY 2011 Submitted by Victoria Eneson HIGHLIGHTS: The State grant money allotted for Texas Library Association Conference attendance was redirected since the Director was not able to attend the Conference. The money will now be used for a new computer for staff use. ADMINISTRATION: Submitted the budget request for next year. Solicited sponsors for the Summer Reading Club. Sponsors include Steve's Bake Shop, Dairy Queen, Ringling Brothers & Barnum & Bailey Circus, McDonald's, SuperSave, Whataburger, the Friends of the Library and the City of Sanger (of course). Judy Daniluk from the North Texas Library Partners trained the Director one-on-one on using the report interface in Evergreen software. Meetings attended: Stress Management Training, 5/18 Denton County Library Advisory Board, 5/19, Lake Cities Goal Review, 5/24 North Texas Library Consortium, 5/24, Decatur CIRCULATION: Took a new group of books to the Sullivan Senior Center and retrieved the old set. COLLECTION: Ordered copies and duplicate copies of titles on Summer Reading Lists from the schools. PUBLIC RELATIONS: Designed, printed and distributed the Summer Reading Club flyer. The schools will not distribute to every child; children may pick up flyers if they want to. We are using Day Cares and churches as other avenues of distribution. PROGRAMS: Adult programs held: Two Knitting and Crochet workshops, Open Scrap Scrapbooking, Health Matters (Nutrition), Online Investing Group and the book club meeting, The Storytime theme for May was "Family". Kids made a "hug" out of ribbon and hand prints at the "Mothers" program. Volunteer Jan Halley presented the "Brothers & Sisters" program while the Director was on vacation. In the program about "Aunts, Uncles and Cousins" kids learned how to make a paper doll chain. Kids decorated a pocket full of kisses for the "Grandparents" program (using a pocket cut from worn out jeans and Hershey's kisses). The program for "Fathers" was held in June (continuing May's theme because school was not yet )ut). Presented two storytelling sessions at Tenderfoot to promote Summer Reading. MAY 2011 STATISTICS 2010 2011 BORROWER CARDS Last Month 3005 3892 New Cards 49 48 Cards withdrawn 0 216 Cards reactivated 32 13 TOTAL 3086 3737 CIRCULATION Nonfiction 468 330 Fiction 773 753 Junior Fiction 279 293 Children's Books 510 612 Leased Books 134 118 Interlibrary Loan 16 7 Spanish Materials 3 17 Audio Books 97 103 Music CDs 39 16 Video Materials 696 776 Equipment 7 16 from other libraries 114 145 TOTAL CIRCULATION 3136 3186 to other libraries 21 87 INTERNET USERS 728 821 PROGRAMS Children's Programs 5 8 Children Attending 63 66 Adults Attending 39 33 Other Programs 6 6 Number Attending 34 41 VOLUNTEERS Number of Adults 13 10 Number of Juniors 5 2 Number of Hours 121 66 COLLECTION Books 15, 658 16, 593 Leased Books 201 171 Paperback Fiction 21477 2,615 Audio Books 606 633 Music CDs 392 358 CD-ROM 196 198 Videocassettes 909 918 DVD 706 848 Microfilm 79 84 Equipment 4 4 TOTAL COLLECTION 211228 221422 REVENUE Fines $307.30 $213.29 Copies $149.50 $121.97 ILL Postage $15.04 $9.94 New Cards $6.50 $5.50 Lost Materials $12.95 TOTAL $478,34 $363,65